HomeMy WebLinkAboutMinutes - 2018.09.05 - 39374 Oakland County Parks and Recreation Commission
Regular Meeting
September 5, 2018
Chairman Fisher called the meeting to order at 1:02 p.m. in the Oakland County Parks and Recreation Administration
Building Commission Meeting Room.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Ron Fowkes, Executive Committee Member
Gary McGillivray, A. David Baumhart III, Hugh D. Crawford, Robert Kostin, Andrea LaFontaine, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long
ALSO PRESENT:
Parks and Recreation Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief-Business Operations
Mike Donnellon, Chief-Park Facilities Maint. & Dev.
Jim Dunleavy, Chief-Park Operations & Maint.- N. District
Tom Hughes, Chief-Park Operations & Maint.- S. District
Joel Joslin, Parks Crew Chief
Stephanie Mackey, Business Development Rep.
Sarah Cook Maylen, Natural Resources Project Coordinator
Jen Myers, Architectural Engineer II
Melissa Prowse, Supervisor of Planning
Brandy Sotke-Boyd, Chief-Recreation Programs & Services
Desiree Stanfield, Supervisor-Communications & Marketing
Jess Whatley, Recreation Specialist
Sean Zera, Seasonal Program Specialist
OC Corporation Counsel Jody Hall, Financial Attorney
OC Fiscal Services Jeff Phelps, P & R Fiscal Services Coordinator
Oakland County Purchasing Andy Krumwiede, Buyer II
APPROVAL OF AGENDA:
Moved by Mr. VanderVeen, supported by Mr. Nash to approve the agenda with the following changes:
Item 10 K: Change the Springfield Oaks project from Golf Course Irrigation Replacement to Concession and
Golf Course Club House Renovation (Conceptual Approval).
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. McGillivray, supported by Mr. Nash to approve the minutes of the OCPR Commission Regular
Meeting of August 1, 2018, as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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PUBLIC COMMENTS:
There were no comments from the public.
INTRODUCTIONS:
Parks Crew Chief Joel Joslin
Chief of Park Operations and Maintenance-South District Tom Hughes introduced the new Addison Oaks Parks Crew
Chief Joel Joslin. Joel is a Michigan State University Graduate in the Turfgrass Program and most recently worked at
Atlas Valley Golf Course as the Assistant Golf Course Superintendent, and the last 2 years as the Golf Course
Superintendent. Joel will be reporting to Park Supervisor Katie Pardy and will be responsible for the grounds and
building maintenance repairs at Addison Oaks which include the Buhl Estate, as well as trail maintenance, tree
maintenance, building repairs and all aspects of winter operations throughout the park.
OCSO Deputy Chris Yon
The OCPR Commission recently approved an amendment to the OCPR/OCSO Law Enforcement Services contract
which added one additional full-time Sheriff Deputy II Patrol Investigator position to the Parks Unit. Chief of Business
Operations Phil Castonia introduced Deputy Chris Yon, the officer that will fill the new position. The addition of this new
position will assist in providing OCPR visitors with a safe and enjoyable experience at Oakland County Parks.
Recreation Specialist Jessica Whatley
Business Development Representative Stephanie Mackey introduced Jessica Whatley who was recently hired as a full-
time Recreation Specialist/Volunteer Services Coordinator. Jessica has over 12 years of experience in the areas of
outdoor recreation and therapeutic recreation. She was previously a Program Director responsible for recruiting, hiring,
supervising, training and scheduling outdoor educators and interns. Her new responsibilities include focusing on
volunteer coordination, recruiting and outreach efforts.
PRESENTATIONS:
National Association of County Parks and Recreation Association Officials (NACPRO) Award
Oakland County Parks and Recreation’s (OCPR) Recreation Assistance Partnership Program (RAPP) has been awarded
the National Association of County Park and Recreation Officials’ (NACPRO) 2018 Park and Recreation Program Award.
Executive Officer Daniel Stencil advised this national award was presented July 15, 2018 at NACPRO’s Summer
Meeting in Nashville, Tennessee. The Parks and Recreation Award is given to recognize a unique or exceptional
program, activity or event, which provides an outstanding example for others to follow. Nominations are judged on
uniqueness, effectiveness in achieving program goals and public response. Since its inception in 1982, RAPP has
provided recreation yearly to more than 1 million Oakland County residents who might not otherwise have had access to
recreation.
Oakland County Sheriff’s Office Parks Unit Recognition of Part-time Deputy Bill Storm - Retirement
The Commission presented OCSO Deputy Bill Storm with a plaque in commemoration of his retirement from the
OCSO/OCPR Parks Unit. Sheriff Deputy Bill Storm provided more than 28 years of service to the citizens of Oakland
County as part of the OCSO Parks Unit. During his tenure, he patrolled all 13 Oakland County Parks, by vehicle or
mountain bike. In addition to patrol responsibilities, Deputy Storm also served as an administrative assistant, scheduling
as many as 65 deputies and taking care of all payroll matters. Organized and efficient, Deputy Storm has demonstrated
outstanding commitment to the parks system. Deputy Storm will return to serve as the OCSO Chaplain. The
Commission wished him well in his retirement.
COMMUNICATIONS:
Capital Improvement Expense Summary
Fiscal Services Coordinator Jeff Phelps presented the Capital Improvement Expense Summary which lists the capital
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project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and
Capital Equipment. The Commission received and filed this report.
CONSENT AGENDA:
Moved by Mr. Nash, supported by Mr. Kostin to approve Items 10 A through 10 K under Consent Agenda as
follows - with the one correction as noted below:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
07/31/18 (FM 10 FY18)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 07/31/18 (FM 10 FY18)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 07/31/18 (FM 10 FY18)
D. Monthly Capital Equipment Report for Month Ending 07/31/18 (FM 10 FY18)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
07/31/18 (FM 10 FY18)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month
Ending 07/31/18 (FM 10 FY18)
G. CIP Approval Schedule Update
H. Maintenance Program Budget Report Update
I. Monthly Purchasing Reports for Month Ending 06/30/18 (FM 09 FY18)
J. Monthly Food & Beverage Vendor Sales Reports 06/30/18 (FM 09 FY18)
1. Katherine's
2. Lafayette Market
3. Fuller Oak Management
K. CIP/Maintenance Project Approvals:
1. Springfield Oaks – Concession & Golf Course Club House Renovation (Conceptual Approval)
L. Fiscal Services 3rd Quarter Financial Forecast
M. FY 2018 - Adjustment of Prior Years Expense Budget Amendment
N. FY 2018 3rd Quarter Contributions Report
O. FY 2018 3rd Quarter Sponsorship Report
P. FY 2018 3rd Quarter Facility-Property Use Agreement Report
Q. Proposed Updates to OCPR Policies:
1. Sponsorship Policy
2. Partnership Policy
Supervisor of Planning Melissa Prowse advised there was an error in the Partnership Policy on Page 98. There is a
duplication under Section II. I - the first Section II. I should be deleted, the second should remain.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
Proposed OCPR FY 2019-2021 Budget:
1. Approval of Proposed OCPR FY 2019-2021 Operating Budget
2. Approval of Proposed FY2019-2023 Capital Improvement Program
& Maintenance Management Projects Plan
3. Approval of Proposed FY2019 Capital Equipment Budget
Moved by Mr. Crawford, supported by Mr. Nash to approve the Fiscal Year 2019-2021 Oakland County Parks
and Recreation Proposed Operating Budget and adopt the Fiscal Year 2019 General Appropriations Act
resolution balancing total appropriations with available resources in the amount of $26,164,421; and
Approve the FY 2019 Proposed Capital Equipment Plan budget of $442,950; and
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Approve the funding for the FY2019 Proposed Capital Improvement Program and Maintenance Management
Plan Projects as listed on pages 31 and 41 of Attachment A in the amounts of $2,630,000 and $1,059,000
respectively, including the selected enhancement projects; and
Receive and file the FY2020 – FY2023 Capital Improvement Program and Maintenance Management Plan
forecasted project lists for planning and budgeting purposes, as listed on pages 33 and 43 of Attachment A.
WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act, and
Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government, and the
By-Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is the
responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual Oakland
County Parks and Recreation Commission Budget; and
WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks and Recreation
Budget Units, and the Parks and Recreation Executive Officer and his staff has prepared and submitted in detail
the Parks and Recreation Executive Officer’s Fiscal Year 2019 Budget Recommendation to the Oakland County
Parks and Recreation Commission; and
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and
Recreation Executive Officer’s Fiscal Year 2019 Budget Recommendation as shown on Schedules A, B, C, D, E,
F, and G, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2019; and
WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are not
part of the General Appropriations Act for Fiscal Year 2019.
NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due
deliberation, does hereby amend and adopt the Fiscal Year 2019 General Appropriations Act balancing total
appropriations with available resources at $26,164,421.
BE IT FURTHER RESOLVED that as stated in the Commission By-Laws, appropriations accumulated within the
department will be deemed maximum authorization to incur expenditures. The Parks and Recreation Executive
Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures with
each Budget Unit, and at no time shall the expenditures exceed the total appropriation for the department as
originally amended or adopted by the Oakland County Parks and Recreation Commission.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Request from Oakland Urban Growers for Amendment to Waterford Oaks Greenhouse and Residential Lease
Agreement
Moved by Mr. Fowkes, supported by Mr. VanderVeen to adopt the following resolutions approving lease
amendment #1 with Oakland Urban Growers regarding Waterford Oaks Greenhouse Lease, and lease
amendment #1 with Oakland Urban Growers regarding Residential Lease at Waterford Oaks Park located at
1580 Scott Lake Road, Waterford, MI, and forward these amendments to the Oakland County Board of
Commissioners for final approval:
GREENHOUSE LEASE AMENDMENT – OAKLAND URBAN GROWERS – WATERFORD OAKS
WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and
WHEREAS Oakland County Parks and Recreation Commission staff, with the assistance of Corporation
Counsel, negotiated a lease for the greenhouses and surrounding property; and
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OCPR Commission Meeting, September 5, 2018
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WHEREAS the lease is for the greenhouses and surrounding land located at 1580 Scott Lake Road, Waterford,
MI 48328 for a period commencing October 1, 2017 through December 31, 2027; and
WHEREAS the Oakland County Board of Commissioners, at its September 6, 2017 meeting, approved and
authorized the lease agreement between the County of Oakland and the Oakland Urban Growers; and
WHEREAS the lease requires Oakland Urban Growers to pay monthly rent, along with all utilities and
maintenance/repair costs for the greenhouses; and
WHEREAS the Oakland Urban Growers subsequently requested deferment of their monthly lease payments to a
later point in the lease; and
WHEREAS the Oakland County Parks and Recreation Commission directed staff to amend the lease with
specific criteria; and
WHEREAS the Oakland County Parks and Recreation Commission, with the assistance of Corporation Counsel,
negotiated a lease amendment with Oakland Urban Growers; and
WHEREAS the lease amendment includes the following terms:
Rent Deferral. Section 3.1 of the Residential Lease is entirely deleted and replaced with the following
section:
1.1 Tenant Monetary Obligations. Tenant shall pay Landlord the following rent on or before the first day of
each month during the term of this Lease:
Date Range Monthly Rent
October 1, 2017 – April 30, 2018 $750.00
May 1, 2018 – December 31, 2018 $ 0
January 1, 2019 – December 31, 2019 $ 0
January 1, 2020 – December 31, 2020 $ 0
January 1, 2021 – April 30, 2021 $ 0
May 1, 2021 – December 31, 2021 $1,592.00
January 1, 2022 – December 31, 2022 $1,624.00
January 1, 2023 – December 31, 2023 $1,656.00
January 1, 2024 – April 30, 2024 $1,489.00
May 1, 2024 – December 31, 2024 $845.00
January 1, 2025 – December 31, 2025 $862.00
January 1, 2026 – December 31, 2026 $879.00
January 1, 2027 – December 31, 2027 $896.00
If Lease is Extended:
January 1, 2028 – December 31, 2028 $914.00
January 1, 2029 – December 31, 2029 $933.00
January 1, 2030 – December 31, 2030 $951.00
January 1, 2031 – December 31, 2031 $970.00
January 1, 2032 – December 31, 2032 $990.00
January 1, 2033 – December 31, 2033 $1,009.00
January 1, 2034 – December 31, 2034 $1,030.00
January 1, 2035 – December 31, 2035 $1,050.00
January 1, 2036 – December 31, 2036 $1,071.00
January 1, 2037 – December 31, 2037 $1,093.00; and
WHEREAS Oakland County Parks and Recreation Commission staff recommends that the attached lease
agreement be approved by the Oakland County Parks and Recreation Commission and forwarded to the
Oakland County Board of Commissioners for review and approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves
the attached lease amendment and directs that it be forwarded to the Oakland County Board of Commissioners
for review and approval.
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BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends the
Oakland County Board of Commissioners approve and authorize the attached lease amendment between the
County of Oakland and Oakland Urban Growers.
RESIDENTIAL LEASE AMENDMENT – OAKLAND URBAN GROWERS - WATERFORD OAKS
WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and
WHEREAS a 1,392 square-foot house, identified as 1580 Scott Lake Road, Waterford, MI 48328, is located
on the grounds of Waterford Oaks County Park; and
WHEREAS Oakland County Parks and Recreation Commission (OCPRC) staff, with the assistance of
Corporation Counsel, negotiated a lease in compliance with the OCPRC residential lease policy; and
WHEREAS the lease is for the house located at 1580 Scott Lake Road, Waterford, MI 48328 for a period
commencing October 1, 2017 through December 31, 2027; and
WHEREAS the Oakland County Board of Commissioners, at its September 6, 2017 meeting, approved and
authorized the lease agreement between the County of Oakland and the Oakland Urban Growers; and
WHEREAS the lease requires Oakland Urban Growers to pay monthly rent, along with all utility costs; and
WHEREAS the monthly rent amounts were based on a market analysis from the Oakland County Property
Manager; and
WHEREAS the Oakland Urban Growers subsequently requested deferment of their monthly lease payments to a
later point in the lease; and
WHEREAS the Oakland County Parks and Recreation Commission directed staff to amend the lease with
specific criteria; and
WHEREAS the Oakland County Parks and Recreation Commission, with the assistance of Corporation Counsel,
negotiated a lease amendment with Oakland Urban Growers; and
WHEREAS the lease amendment includes the following terms and conditions:
Rent Deferral. Section 3.1 of the Residential Lease is entirely deleted and replaced with the following
section:
1.2 Tenant Monetary Obligations. Tenant shall pay Landlord the following rent on or before the first day of
each month during the term of this Lease:
Date Range Monthly Rent
October 1, 2017 – April 30, 2018 $1,350.00
May 1, 2018 – December 31, 2018 $ 0
January 1, 2019 – December 31, 2019 $ 0
January 1, 2020 – December 31, 2020 $ 0
January 1, 2021 – April 30, 2021 $ 0
May 1, 2021 – December 31, 2021 $2,866.00
January 1, 2022 – December 31, 2022 $2,922.00
January 1, 2023 – December 31, 2023 $2,982.00
January 1, 2024 – April 30, 2024 $2,502.00
May 1, 2024 – December 31, 2024 $1,520.00
January 1, 2025 – December 31, 2025 $1,551.00
January 1, 2026 – December 31, 2026 $1,582.00
January 1, 2027 – December 31, 2027 $1,613.00
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If Lease is Extended:
January 1, 2028 – December 31, 2028 $1,646.00
January 1, 2029 – December 31, 2029 $1,679.00
January 1, 2030 – December 31, 2030 $1,712.00
January 1, 2031 – December 31, 2031 $1,746.00
January 1, 2032 – December 31, 2032 $1,781.00
January 1, 2033 – December 31, 2033 $1,817.00
January 1, 2034 – December 31, 2034 $1,853.00
January 1, 2035 – December 31, 2035 $1,890.00
January 1, 2036 – December 31, 2036 $1,928.00; and
WHEREAS Oakland County Parks and Recreation Commission staff recommends that the attached lease
agreement be approved by the Oakland County Parks and Recreation Commission and forwarded to the
Oakland County Board of Commissioners for review and approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves
the attached lease amendment and directs that it be forwarded to the Oakland County Board of Commissioners
for review and approval.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends the
Oakland County Board of Commissioners approve and authorize the attached lease amendment between the
County of Oakland and Oakland Urban Growers.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
CIP/Maintenance Project Approvals:
Addison Oaks – Garden Trellis Replacement ($20,000) (Construction Approval)
Moved by Mr. Fowkes, supported by Mr. Baumhart to proceed with the replacement of the existing Addison
Oaks Conference Center Garden Trellis by National Restoration, Inc. of Milford, Michigan, in the amount of
$18,500 with a contingency of $1,500, for a total project cost of $20,000; and
Move to amend the operating budget and adjust Net Position – Unrestricted as follows:
Operating Budget:
Revenues: FY2018
50800-5060666-160666-665882 Planned Use of Balance ($20,000)
Expenses:
50800-5060910-160430-730789 General Program Administration ($20,000)
$ - 0 -
Net Position – Unrestricted:
Active Capital Improvement Projects $20,000
Undesignated ($20,000)
$ - 0 -
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Glen Oaks Conference Center Entrance Door Replacement CIP ($20,000) (Construction Approval)
Moved by Mr. Nash, supported by Mr. Baumhart to approve proceeding with the procurement and installation of
the entrance doors at the Glen Oaks Conference Center, total project costs are $28,000; and
Move to amend the Operating Budget and adjust Net Position – Unrestricted as follows:
Operating Budget: Revenues: FY2018 50800-5060666-160666-665882 Planned Use of Balance ($28,000) Expenses: 50800-5060910-160430-730789 General Program Administration ($28,000) $ - 0 - Net Position – Unrestricted: Active Capital Improvement Projects $28,000 Undesignated ($28,000) $ - 0 -
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Red Oaks Nature Center - Door Replacement & Insulation ($65,000) (Construction Approval)
Moved by Mr. Fowkes, supported by Mr. Baumhart to proceed with the procurement and installation of the doors
and insulation at the Red Oaks Nature Center, contingent on approval from City of Madison Heights City Council
for cost sharing, total project costs are $65,000, or less, as follows (with $30,000 in revenue coming from the
City of Madison Heights):
Item Red Oaks CIP #TBD
Insulation $17,250 Doors $45,050
5% Contingency $2,700 Total $65,000
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Nash, VanderVeen (8) NAYS: McGillivray (1) Motion carried on a unanimous voice vote.
Groveland Oaks Utility Improvements Sections A & B - Approval of Request for Proposal (RFP) FY 2018 ($70,000)
Moved by Mr. Crawford, supported by Ms. LaFontaine to award ROWE Professional Service Company a
contract in the amount of $52,159 for the design of the Groveland Oaks Utility Improvements Sections A & B
project. Staff will bring the project back to the Commission for conceptual and construction approval prior to
construction. ($70,000 will come from FY 2018 Design Budget, and the Construction costs will come from the
FY 2019 Budget).
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Pending Capital Improvement Project Report
Chief of Park Facilities Maintenance and Development Mike Donnellon submitted a listing of the Pending OCPRC Capital
Improvement Projects with updated pictures. The Commission received and filed this report.
Trail Workgroup Update
Staff provided a brief overview to provide additional insight into OCPR’s Trail Planning efforts and processes which
included the Trails Work Group Five-Year Work Plan, the Work Group’s philosophy, the Trail Planning Process, and a
detailed Five-Year work plan based on budgeted trail projects. The over-arching goal of the Trails Work Group is to
provide recommendations to AMT and the Commission on Trail Planning for both existing and new trails, development,
and maintenance projects. In 2017 the Commission approved the OCCPR Trail Standards which were prepared and
recommended by the Trails Work Group. Over the past year the work group has also developed trail assessment
protocol for both existing and proposed new trails. These processes will ensure that our trails are feasible from
recreational and natural resources perspectives, consistently designed and maintained, and sustainable. In addition, a
sub-committee of the Trails Work Group has been working specifically on trail signage and wayfinding, focusing currently
on a pilot project at Addison Oaks.
Hunting Program Overview and Modifications:
2018 Deer Management Program Modifications
Moved by Mr. Crawford, supported by Mr. McGillivray to approve Natural Resources staff pursuing the three
proposed modifications to the deer management program, contingent upon review and approval by Corporation
Counsel and Risk Management, and final review and approval by the OCPR Commission.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
The Commission requested staff to provide detailed information on deer related automobile accidents near the Oakland
County Parks.
Waterfowl Management Program Implementation
Moved by Mr. Crawford, supported by Mr. McGillivray to approve pursuing implementation of a Waterfowl
Management Program, contingent upon review and approval by Corporation Counsel and Risk Management,
and final review and approval by the OCPR Commission.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
The Commission requested that staff check with the Department of Interior regarding the recommendations on the
Waterfowl Management Program implementation to make sure we are in compliance with their guidelines and
regulations and report back on the findings.
REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer’s Report filed in the agenda packet, Executive Officer Daniel
Stencil provided an update on the following items:
• The next OCPR Commission meeting will be October 3, 2018 at 1:00 p.m. at the OCPR Administration Building.
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• The next OCPR Executive Committee meeting is September 17, 2018 at 2:00 p.m. at the OCPR Administration
Building Commission Meeting Room
• The Ad Hoc Committee meeting with the City of Royal Oak officials is scheduled immediately following this
OCPR Commission meeting
Fiscal Sustainability Work Group
Manager of Parks and Recreation Operations Sue Wells provided a new report which will now break down the financial
information by park. She also provided the reports showing the balances with and without the expense for depreciation.
There was also discussion on evaluating future and alternate uses of the parks and facilities, and necessary
maintenance and repairs which are needed in the near future.
Executive Committee Update
Chairman Fisher advised the Commission already discussed some the items previously in the meeting that were
addressed at the last Executive Committee meeting. They also discussed the Normandy Oaks proposal with the City of
Royal Oak officials. A meeting on Normandy Oaks followed this meeting.
There was also discussion on a proposal from the Board of Commissioners on creating a tri-party fund/committee on
future park and recreation projects.
NEW BUSINESS:
Vice Chairman VanderVeen advised he read in the Detroit Free Press that Lyon Oaks Golf Course in Wixom was rated
#4 in the Top 10 Courses in the Detroit area. He commended staff for their hard work in keeping the course in such
good shape.
Commissioner McGillivray informed he saw an ad in the C & G Newspaper for the Rhythm and Rhymes event, but
suggested we need to get the information in other papers/publications so the people in the Royal Oak area are informed
of the events in the area.
Commissioner Crawford advised he attended the Michigan State Fair Seniors Event and provided the welcome to about
700-800 seniors on behalf of the Parks and Recreation Commission, as OCPR was one of the event sponsors.
ADJOURNMENT:
Meeting adjourned at 2:37 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary
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