HomeMy WebLinkAboutMinutes - 2019.03.06 - 39379Oakland County Parks and Recreation Commission
Regular Meeting
March 6, 2019
Chairman Fisher called the meeting to order at 1:02 p.m. in the Oakland County Parks and Recreation administration
building Commission Meeting Room.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Gary McGillivray, Executive
Committee Member Christine Long, Ebony Bagley, Ron Fowkes, Robert Kostin, Andrea LaFontaine,
Jim Nash, Nancy Quarles
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Parks and Recreation
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief — Business Operations
Mike Donnellon, Chief — Park Facilities Maint. & Development
Tom Hughes, Chief — Park Operations & Maint: S. District
Brandy Sotke-Boyd, Chief— Recreation Programs and Services
Desiree Stanfield, Supervisor — Marketing & Communications
Melissa Prowse, Supervisor - Planning
Jen Myers, Architectural Engineer III
Zach Crane, Architectural Engineer II
Karrie Jager, OCPR/Fiscal Services Supervisor
Brenda Reyes-Mezza, OCPR/Fiscal Services Accountant II
OC Compliance/Auditing
Pam Weipert, Compliance Officer
Yvette Thrush, Auditor II
OC Corporation Counsel
Jody Hall, Financial Attorney
Sharon Barnes, Asst. Senior Corporation Counsel
OC Fiscal Services
Jeff Phelps, P & R Fiscal Services Coordinator
OC Facilities Management
Paul Zachos, Property Management Specialist
OC Purchasing
Andy Krumwiede, Buyer II
OC Sheriffs Office
Todd Hill, Lieutenant
Preservation Clarkston
Sam Moraco
Maggie Moraco
Jennifer DeNio
South Oakland County Soccer
Todd Sperl
Jim Egnotovich
APPROVAL OF AGENDA:
Moved by Mr. McGillivray, supported by Mr. Kostin to approve the agenda as submitted.
AYES: Bagley, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Fowkes, supported by Mr. Nash to approve the minutes of the OCPR Commission
Regular Meeting of January 16, 2019 as submitted, and approve the minutes of the OCPR
Commission Regular Meeting of February 6, 2019, with the following change:
Change the motion on Page 4 for Recreation Partnership Policy to- Moved by Mr. Fowkes, supported
by Mrs. Long to approve the Recreation Partnership Policy as modified and presented
at the meeting.
OCPR Commission Meeting
March 6, 2019
Page 2
AYES: Bagley, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
PUBLIC COMMENTS:
Todd Sperl and Jim Egnotovich, on behalf of the South Oakland County Soccer Association, requested the
Commission approve the necessary funding for the improvements at Catalpa Oaks Soccer Fields. There are many
children that rely on the fields at Catalpa Oaks and without the improvements it could present a hardship on the group,
the children, the practices and the games. Mr. Sperl advised the group would also continue to work with OCPR staff
and offered to work in the existing concession stand to raise funds that could go toward scholarships or opportunities
for other kids to play.
PRESENTATION - Oakland Countv Parks and Recreation Commissioner Hugh D. Crawford
Chairman Fisher presented past Parks Commissioner Hugh D. Crawford with a plaque in recognition and appreciation
of his years of service and support of the Oakland County Parks; not only during his tenure on the Parks Commission,
but also with the Oakland County Board of Commissioners.
COMMUNICATIONS:
Capital Improvement Expense & Planned Use of Balance Summary
Fiscal Services Coordinator Jeff Phelps presented a revised Capital Improvement Expense Summary, which lists the
capital project agenda items requiring approval and the financial impact on the Amount Available for Capital
Improvement and Capital Equipment. The Commission received and filed this report.
CONSENTAGENDA:
Moved by Mrs. Long, supported by Mr. Fowkes to approve Items 9A through 9Q under Consent
Agenda as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
01/31/19 (FM 04 FY 19)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 01/31/19 (FM 04 FY 19)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 01/31/19 (FM 04 FY 19)
D. Monthly Capital Equipment Report for Month Ending 01/31/19 (FM 04 FY 19)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
01/31/19 (FM 04 FY 19)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position for Month
Ending 01/31/19 (FM 04 FY 19)
G. CIP Approval Schedule Update
H. Maintenance Program Budget Report Update
I. Monthly Purchasing Reports for Month Ending 12/31/18 (FM 03 FY 19)
J. Monthly Food & Beverage Vendor Sales Reports 12/31/18 (FM 03 FY 19)
1. Katherine's
2. Lafayette Market
3. Fuller Oak Management
K. CIP/Maintenance Project Approvals:
1. Red Oaks Waterpark — Children's Water Playground Replacement (Conceptual Approval)
Request for Proposals (RFP) for Design/Engineering
OCPR Commission Meeting
March 6, 2019
Page 3
2. Springfield Oaks Activity Center Storm Water Improvements (General Approval) Request for
Proposals for Desgn/Engineering
3. Addison Oaks — Adam's Lake Site Improvement Phase II (Construction Approval)
ENHANCEMENT PROJECT
4. FY2019 Trail Enhancements (Construction Approval)
a. Addison Oaks —Trail Enhancements
b. Waterford Oaks — Trail Enhancements
L. National Volunteer Week April 6-14, 2019: Approval of Free Park Admission for Volunteers
M. January 16, 2019 Agenda Item 13 A-2 Springfield Oaks Dam Feasibility
— Budget Amendment CORRECTION
N. FY 2019 1 st Quarter Contributions Report
O. FY 2019 list Quarter Uncollectible Debt Write -Off
P. FY 2019 Fiscal Services 1st Quarter Facilities Maintenance Amendments
Q. FY 2019 Fiscal Services 1 st Quarter Financial Forecast
AYES: Bagley, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
Presentation on 2017/2018 OCPR Financial Audits
Oakland County Compliance/Auditing Compliance Officer Pam Weipert, and Auditor II Yvette Thrush were in
attendance to make a presentation on the OCPR 2017/2018 Financial Auditfor Lyon Oaks and White Lake Oaks Grill
Rooms. The audits for these locations were completed two months after operations started. OCPR staff has reviewed
the audits and made the necessary changes to operations or addressed the issues in the Oakland County Parks Cash
Policy. Another item is the ability of OCPR employees to be able to accept tips in the Grill Rooms, and Fiscal Services
recommended this matter should be addressed. In addition, Fiscal Services recommended OCPR staff should
consider alternate methods for addressing returnable beverage containers. Overall, Fiscal Services advised OCPR
staff did a fantastic job.
Proposed 2019 OCPR Rules and Regulations
Moved by Mrs. Long, supported by Mr. Kostin to approve the following resolution on the 2019 revisions to
the Oakland County Parks and Recreation General Information and Regulations and forward it to the
Oakland County Board of Commissioners for final approval:
WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland
County Board of Supervisors in 1966 under Public Act (P.A.) 261; and
WHEREAS P.A. 261 includes a provision to allow county parks commissions to make rules for the protection,
regulation and control of all its facilities and areas with the approval of the Oakland County Board of
Commissioners; and
WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations
for this protection, regulation and control; and
WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved by
the Oakland County Corporation Counsel.
OCPR Commission Meeting
March 6, 2019
Page 4
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
approves the revisions to the 2019 General Information and Regulations as reviewed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General Information and
Regulations be forwarded to the Oakland County Board of Commissioners for approval.
AYES: Bagley, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a unanimous voice vote.
Approval of REVISED 2019 Fees and Charges: White Lake Oaks Activity Center
Moved by Mr. McGillivray, supported by Mrs. Quarles to approve the following Fees and Charges for White
Lake Oaks Activity Center to be effective for use of the facility beginning on 01/01/2020.
Fee Description
- RATE
White Lake Oaks Activity Center
White Lake Oaks Activity Center- Weekend (Fri-Sa) Hall - Per Day
$1000.00
White Lake Oaks Activity Center- Weekday (Sun-Th) Hall - Per Day
$ 500.00
White Lake Oaks Activity Center- Weekend (Fri-Sa) Hall + Grill Room - Per Day
$1200.00
White Lake Oaks Activity Center- Weekday (Sun-Th) Hall + Grill Room - Per
Day
$ 700.00
White Lake Oaks Activity Center- Weekend (FriSa) Grill Room - Per Day
$ 250.00
White Lake Oaks Activity Center- Weekday (Su-Th) Grill Room - Per Day
$150.00
White Lake Oaks Activity Center- Weekend (Fri-Sa) Buffet Room - Per Day
$ 250.00
White Lake Oaks Activity Center - Weekday (Su-Th) Buffet Room - Per Day
$ 150.00
AYES: Bagley, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
CIP/Maintenance Project Approvals:
Groveland Oaks — Waterslide Tower Replacement (Construction Approval)
Moved by Mr. McGillivray, supported by Mr. VanderVeen to proceed with the removal of the Groveland
Oaks waterslide, total project costs are expected not to exceed $64,208 as follows:
OCPR Commission Meeting
March 6, 2019
Page 5
Item
Groveland Oaks
Naterslide Stair Tower Removal
Vendor Contract _ Amount_
JFR Architects, PC Annual 1 $26,000
G2 Consulting Group Annual $3,150
fowl $64,208
58
d ates these costs lwere incurred for design of the waterslide stair tower0replacement
Staff will bring a fiscal note to a future commission meeting outlining project costs, and to transfer funds
from the capital improvement plan to the maintenance plan.
AYES: Bagley, Fisher, Kostin, LaFontaine, McGillivray, Nash, Quarles, VanderVeen (8)
NAYS: Long (1)
Motion carried.
Waterford Oaks —Raft Ride Demolition Construction Approval
Moved by Ms. LaFontaine, supported by Ms. Bagley to award a contract to S.A. Torello Inc. of Port Huron,
MI in the amount of $32,760 for the demolition of the raft ride at Waterford Oaks Waterpark, total project
costs are $48,048 as follows:
Waterford Oaks
Raft Ride Demolition
Item
Vendor
Contract
Amount
Design
JFR Architects, PC
Annual
$8,000
Mechanical
B&B Pool and Supply
Annual
$5,000
Demolition
S.A. Torello, Inc.
Public bid
$32,760
5% Contingency
$2,288
Total
$48,048
Staff further recommends approval for the use of $48,048 from reported Unrestricted Net Position, to
complete this project.
FY2019
ndment
Budget
Cost
Center
Dept#
Program
Account
Amendment
Planned
Planned
Use of
Use of
ERevenues:
PUB
Balance
5060666
160666
665282
Balance
$ 48,048
Waterford
Oaks
Grounds
1
WWP
I Water ark
5060837
160210
730814
Maintenance
$ 48,048
AYES: Bagley, Fisher, Kostin, LaFontaine, McGillivray, Nash, Quarles, VanderVeen (8)
NAYS: Long (1)
Motion carried.
OCPR Commission Meeting
March 6, 2019
Page 6
Catalpa Oaks Sports Field Grading & Irrigation — Phase I & II -Construction Approval - ENHANCEMENT PROJECT
& Catalpa Oaks* — Perimeter Pathway Construction Approval- ENHANCEMENT PROJECT
It was recommended the estimated $50,000 thatwas saved on the cost of the Groveland Oaks Waterslide demolition
project be reallocated and applied to this project to help reduce the cost of the overage on the improvements at
Catalpa Oaks.
Moved by Mr. McGillivray, supported by Mrs. Quarles to award a contract to the lowest qualified vendor; Inland
Lakes Landscaping Corp of Pontiac, MI for a not to exceed contract amount of $439,035 for Base Bid #1
(Perimeter Pathway) and Base Bid #2. (Grading/Drainage of two soccer fields) Award Base Bid #3 to
Michigan Automatic Sprinkler Inc of Commerce Twp. MI for a not to exceed contract amount of $91,800 for a
total project cost of $701,655 as follows:
Design Engineering Professional Engineers & Associates
$ 62,820
Base Bid #1 Inland Lakes Landscaping
$250,517
Base Bid #2 Inland Lakes Landscaping
$188,518
Base Bid #3 Michigan Automatic Sprinkler Inc.
$ 91,800
Maintenance/storage Shed Allowance — Annual Contract
$ 17,000
Electrical/Service & Pedestals -Annual Contract
$ 33,000
10% Project Contingency
58,000
Total Project Costs
$701,655
Further, move to approve the use of $109,655 from the reported Unrestricted Net Position for
completing the entire Catalpa Oaks improvements as presented, and to reallocate the unused funds from Item
10 D-1 Groveland Oaks Waterslide Demolition for the Catalpa Oaks Sports Field Improvement Project Phase
1A: Eastern (2) Soccer Fields.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (9)
NAYS: (0)
Motion carried.
Proposed Normandy Oaks Sian Concepts
Staff presented a conceptual signage template for recognition of the collaboration between OCPR and the City of
Royal Oak in which OCPR would dedicate funding over a three-year period (2019-2021) for park trails, a nature area
and a bridge from the existing Elks Park parking lot area into the nature area. The signage template is based upon the
new, branded sign system currently in place for the trail system at Addison Oaks County Park and under development
for Independence Oaks County Park.
The goal of the signage is to recognize the funding from OCPR for the project during the three-year period to the
Normandy Oaks Park project; gain brand recognition for OCPR for the Oakland County Parks and Recreation system
in the south end of Oakland County where its own park resources are more limited due to available land; create word-
of-mouth recognition for the OCPR system to visitors to the Normandy Oak Park; and build awareness to park visitors
of the amenities including the trail and natural features which will include two nature interpretive signs explaining
through text and artistic illustration the natural resources of the site.
In lieu of the word partnership for the proposed signage project, the Commission suggested using a sign with the
OCPR logo including the verbiage similar to "Hiking Trail Provided by Oakland County Parks and Recreation" on the
signs to identify the contributions for the project.
OCPR Commission Meeting
March 6, 2019
Page 7
ORV Update/Park Operating Agreement
Moved by Mr. Kostin, supported by Mrs. Quarles to approve the following resolution to approve the
Operating Agreement between the County of Oakland and the Michigan Department of Natural Resources
for the operation of the ORV Park in Groveland and Holly Townships and forward it to the Oakland County
Board of Commissioners for approval.
WHEREAS, it has been a long-term goal of the Michigan Department of Natural Resources ("MDNR")
to provide a legal, off -road vehicle (ORV) riding area in Southeast Michigan: and
WHEREAS, the MDNR seeks to partner with the Oakland County Parks and Recreation Commission
("OPRC") for the provision of an ORV Park in Oakland County; and
WHEREAS, the mission of the OCPRC is to provide quality recreation experiences that encourage
healthy lifestyles, support economic prosperity, and promote the protection of natural resources; and
WHEREAS, the creation of an ORV Park within Oakland County will provide residents and visitors with
a safe, legal place to ride ORVs within the County; and
WHEREAS, Oakland County has the highest county percentage of ORV licenses sold in the state of
Michigan; and
WHEREAS, two successful test events (the Dixie Gully Run) were completed by OCPRC and MDNR
in 2014 demonstrating desire and need for an ORV Park within Oakland County; and
WHEREAS, in 2015 the Michigan Natural Resources Trust Fund awarded the MDNR a $2.9 million
grant to secure property in Oakland County for the development of an ORV Park; and
WHEREAS on July 7, 2015 the Oakland County Planning and Building Committee authorized OCPRC
to negotiate a lease/bperating agreement with the MDNR for the ORV Park; and
WHEREAS, in 2017 the MDNR purchased 235 acres of sand and gravel mine property in Holly and
Groveland Townships for the express purpose of partnering with OCPRC to develop and operate an
ORV Park; and
WHEREAS the property purchased by the MDNR would have had extremely limited uses due to past
mining activities on the property; and
WHEREAS, on December 6, 2017, OCPRC approved the concept of a partnership with the MDNR for
the ORV Park and the creation of a Steering Committee comprised of MDNR staff and OCPRC
Commissioners and staff to develop an Operating Agreement for the ORV Park; and
WHEREAS, the Steering Committee has negotiated the attached Operating Agreement and
recommends its approval and execution; and
WHEREAS, the MDNR will own the property and OCPRC will operate the ORV Park according to the
attached Operating Agreement; and
WHEREAS, the Operating Agreement is for a 20-year term, with a 10-year extension; and
WHEREAS, the MDNR and OCPRC have a collaborative, long-standing relationship working together
on a variety of parks, natural resources, and recreation issues; and
WHEREAS it is proposed to transfer one (1) Proprietary (PR) funded Full-time Eligible (FTE) Assistant
Park Supervisor position (#5060720-12069) from Groveland Oaks to the newly created ORV Park
(#5060722); and
OCPR Commission Meeting
March 6, 2019
Page 8
WHEREAS it is proposed to create the following PR funded part-time non -eligible (PTNE) positions at
1,000 hours per year: one (1) Parks Maintenance Aide position, nine (9) Parks Helper positions and
three (3) Seasonal Program Specialist positions within the newly created unit (#5060722); and
WHEREAS it is proposed to create one (1) PR funded full-time eligible (FTE) Grounds Equipment
Mechanic position within the newly created unit (#5060722); and
WHEREAS one (1) new GMC Sierra 2500 be added to the County fleet for the operational use at the
ORV Park.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission
hereby requests the Oakland County Board of Commissioners approve the attached Operating
Agreement with the Michigan Department of Natural Resources.
BE IT FURTHER RESOLVED that OCPRC recommends the transfer of one (1) PR funded FTE
Assistant Park Supervisor (#5060720-12069) to the ORV Park (#5060722).
BE IT FURTHER RESOLVED that OCPRC recommends the creation of the following PR funded
PTNE positions at the ORV Park (#5060722):
Classification Number of Positions Hours Per year each
Parks Maintenance Aide 1 1,000
Parks Helper 9 1,000
Seasonal Program Specialist 3 1,000
BE IT FURTHER RESOLVED that OCPRC recommends the creation of one (1) PR Funded FTE
Grounds Equipment Mechanic position at the ORV Park (#5060722).
BE IT FURTHER RESOLVED that OCPRC recommends one (1) new GMC Sierra 2500 be added to
the County fleet for operational use at the ORV Park.
BE IT FURTHER RESOLVED that OCPRC recommends a new cost center (#5060722) titled Off -
Road Vehicle Park be created within the Parks and Recreation fund (#50800) for budgeting and
accounting purposes.
BE IT FURTHER RESOLVED the following budget amendment is recommended for FY2020:
MOTOR POOL FUND (#66100) FY2020
Revenues
1030811-184010-695500-50800 Transfers In $35,000
Total Revenues 35 000
Expenses
1030811-184010-796500 Budget Equity Adjustment $35,000
Total Expenses 35 000
PARKS AND RECREATION FUND (#50800) FY2020
Revenues
5060722-160210-630700 Fees Day Use $381,000
5060722-160210-631925 Rental Facilities 10,000
5060722-160210-632023 Sales 2,625
5060722-160210-632135 Special Contracts 25,000
5060722-160210-650305 Sponsorships 10,000
5060722-160210-650105 Contributions - State Grants 30,000
5060666-160666-665882 Planned Use of Balance 204,940
Total Revenues 03 565
OCPR Commission Meeting
March 6, 2019
Page 9
Expenses
5060722-160210-702010
Salaries Regular
$248,058
5060722-160210-722740
Fringe Benefits
61,466
5060722-160210-712020
Overtime
2,500
5060722-160210-730198
Building Maintenance Charges
6,500
5060722-160210-730247
Charge Card Fee
3,000
5060722-160210-730562
Electrical Service
1,500
5060722-160210-730646
Equipment Maintenance
5,000
5060722-160210-730653
Equipment Rental
11,000
5060722-160210-730786
Garbage and Rubbish Disposal
800
5060722-160210-730814
Grounds Maintenance
89,000
5060722-160210-731115
Licenses and Permits
1,000
5060722-160210-731241
Miscellaneous
8,500
5060722-160210-731269
Natural Gas
500
5060722-160210-731388
Printing
5,000
5060722-160210-731500
Public Information
9,050
5060722-160210-731626
Rent
54,000
5060722-160210-731689
Security Expense
36,808
5060722-160210-732018
Travel and Conference
1,000
5060722-160210-750063
Custodial Supplies
3,000
5060722-160210-750154
Expendable Equipment
9,000
5060722-160210-750399
Office Supplies
500
5060722-160210-750504
Small Tools
20,716
5060722-160210-750511
Special Event Supplies
1,500
5060722-160210-750581
Uniforms
1,000
5060722-160210-761042
Depreciation Park Improvements
14,667
5060722-160210-774363
Info Tech Operations
4,820
5060722-160210-774677
Insurance Fund
15,000
5060722-160210-776659
Motor Pool Fuel Charges
2,000
5060722-160210-776661
Motor Pool
35,000
5060722-160210-778675
Telephone Communications
1,680
Total Expenses
66
BE IT FURTHER RESOLVED that the FY2021 and FY2022 budget will be developed during the FY2020-
FY2022 County Executive budget process.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
ORV Park Partnership Opportunities Request for Proposals (RFP)
As part of the planning for the proposed ORV Park, OCPR and MNDR have been working to find the bestway to bring
the business community into the planning, development, and possible funding of the park. There are many ways in
which businesses may want to engage with OCPR and the park, including, but not limited to: ORV feature
development, sponsorship of assets, hosting special events, and providing guest services.
After conversations with OCPR Purchasing, a draft of an RFP was developed with a goal to provide equal access to
opportunities at the park to all interested parties. A secondary goal is to help inform the current planning and design
efforts at the park if a business is interested in helping build any features or elements within the park. We know that
any business interested in making a significant investment or contribution to the park will need time to plan for that
investment, hence putting out this RFP in March 2019, to allowtime for any opportunities to be fleshed outand put into
action prior to the park's development and opening in 2020.
OCPR Commission Meeting
March 6, 2019
Page 10
Moved by Mr. McGillivray, supported by Mrs. Quarles to approve the release of the RFP for ORV Park
Partnership Opportunities.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
Moved by Mrs. Quarles, supported by Mr. VanderVeen to approve the Community Partnership Agreementfor
the Rhythm & Rhymes Music Festival event with the City of Southfield and the City of Oak Park on Saturday,
July 20, 2019 at the Southfield Civic Center, and authorize the expenditure of the budgeted funds in the
Recreation Programs and Services Department Special Event account in the amount of $15,000.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
Bailey House Budget Amendment
Before proceeding to the next step in the proposed land swap of land nearthe Bailey House site it was recommended
the two conveyances be placed in escrow with a title company or neutral party, subject to OCPRC receiving final
approval by the Michigan Department of Natural Resources regarding the land conversion, and completion of the
external improvements of the house as confirmed by the OCPR Executive Officer.
Moved by Mr. Fisher, supported by Ms. LaFontaine to postpone further consideration of this item until the
April 3, 2019 OCPR Commission meeting, to provide additional time for both parties to work out the terms to
make sure everyone's security or interest in this project is protected.
Sam Moraco from Preservation Clarkston objected very strongly to placing the deeds into escrow. He advised they
have been working very hard on the project for 3 years, they came up with the concept, spent a great deal of money on
the project and he finds it insulting that OCPR might think they wouldn't address the exterior of the house. Mr. Moraco
said the house is in disrepair because of OCPR's negligence of the property, this is an example of demolition by
neglect. His intent has been to save the house; he made a commitment to round up people and invest money but
OCPR has been making it harder. Preservation Clarkston is just trying to save the house, the County should have,
and the Township should have saved the house first, but they are getting beat up. There's no reason to think they are
not going to stand up to their end of the deal. The Commission is just wasting time. He then asked what the basis
was for making this so hard? Mr. Moraco advised the Commission they don't need to bother drafting the purchase
agreement if the Commission approves placing the properties in escrow.
Chairman Fisher advised Mr. Moraco he understands it's frustrating, he just wants to make sure both sides are
protected. He also reminded the Commission because the park land was acquired with a grant any land conversion
without the approval from the MDNR could jeopardize OCPR from receiving any new grants in the future. Postponing
this item would allow both parties the opportunity to try to work together to figure out how we can preserve everyone's
interest and workout the terms of a purchase agreement. It was then suggested to work with Corporation Counsel to
draft a purchase agreement which would spell out the details on this matter.
Staff advised the Commission that Preservation Clarkston is currently awaiting notification on their non-profit status for
the project.
OCPR Commission Meeting
March 6, 2019
Page 11
AYES: Bagley, Fisher, Kostin, LaFontaine, McGillivray, Quarles, VanderVeen (7)
NAYS: Long (1)
Motion carried.
Pending Capital Improvement Proiect Report
Chief -Park Facilities Maintenance and Development Mike Donnellon presented the Pending Capital Improvement
Project Report.
The Pending Capital Improvement Project Report was accepted as presented.
OCPR Commission Meeting Change
Moved by Mrs. Long, supported by Ms. Bagley to approve the following changes to the 2019 OCPR
Commission meeting schedule:
• The April 3, 2019 OCPR Commission meeting will start at noon at the OCPR Administration Building
and will begin with the first OCPR FY 2020 Budget Study Session, which was previously scheduled on
March 27, 2019.
• The May 1, 2019 OCPR Commission meeting will be held at Lyon Oaks Conference Center, will start
at 12:00 noon, and will begin with the second FY 2020 Budget Study Session, which was previously
scheduled on April 17, 2019,
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
REPORTS:
Executive Officer Report
In addition to the Executive Officer's Report filed in the agenda packet, Executive Officer Dan Stencil provided an
update on the following items
• The next OCPR Commission meeting will be Wednesday, April 3, 2018 at the OCPR Administration
Building which will include the first OCPR FY 2020 Budget Study Session, which was previously scheduled on
March 27, 2019. The meeting will start at noon.
• The second Budget Study Session previously scheduled on April 17, 2019, will be incorporated in with the
May 1, 2019 OCPR Commission meeting which will be held at Lyon Oaks. This meeting will also start at
noon.
The next OCPR Executive Committee meeting will be Monday, March 25, 2018 at 1 p.m. at the OCPR
Administration Building Commission Meeting Room.
Thank you to Sue Wells, Manager of Parks and Recreation Operations, for participating in the new OC Board
of Commissioners orientation meeting.
2019 Marshmallow Drop will be held on Friday, April 19, 2019 at 10 a.m. at Worden Park in Royal Oak.
• Update on OCPR's wages as compared to Michigan's Minimum Wage.
• Proposal of lease of dog park in the City of Royal Oak - directed Executive Officer to advise Royal Oak OCPR
is not interested at this time.
OCPR Commission Meeting
March 6, 2019
Page 12
Fiscal Sustainability Work Group
The Commission received the report as filed in the agenda.
Manager of Parks and Recreation Operations Sue Wells advised staff is concerned aboutthe amount of funds coming
out of fund balance and whether they will be able to maintain the current parks and facilities in the future.
Commissioner Ebony Bagley was appointed to fill the vacant position on the Fiscal Sustainability Work Group.
2018 Communications and Marketing Report - Verbal Update
This item was postponed until the April 3, 2019 OCPR Commission meeting.
FootGolf Layout/Video - Red Oaks and White Lake Oaks Golf Courses
This item was postponed until the April 3; 2019 OCPR Commission meeting.
Farmers Market - Verbal Update
This item was postponed until the April 3, 2019 OCPR Commission meeting.
Natural Resources 2018 Managed Deer Hunting Program & Survey Summary - Written Report
The Commission received and filed the Natural Resources 2018 Managed Deer Hunting Program & Survey Summary
report.
Campgrounds and Day Use Parks - Written Report
The Commission received and filed the Campgrounds and Day Use Parks Report.
Executive Committee Update
Chairman Fisher advised there was nothing new to report.
OLD BUSINESS:
Oakland Urban Growers Lease Amendment Update
Chairman Fisherwas advised Oakland Urban Growers was given until the date of this meeting to bring its outstanding
balances current, which they have not done.
Moved by Ms. LaFontaine, supported by Mrs. Long to direct Corporation Counsel to provide a letterto Oakland
Urban Growers giving notice for 30 days to terminate both the greenhouse and residential leases, which will
still provide them an opportunity to negotiate paying their outstanding debt.
Vice Chairman VanderVeen advised that, as the Oakland County Executive's designee on the Commission,
he will be abstaining when a vote is called on this issue. While there is no direct connection, one of the
principals has a relationship with the county executive's ex-wife; therefore, he will be abstaining in order to
OCPR Commission Meeting
March 6, 2019
Page 13
avoid any appearance of a potential conflict of interest.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray (6)
NAYS: Quarles (1)
ABSTAIN: VanderVeen (1)
Motion carried.
Proposed Revision to Recreation Partnership Policy
Moved by Mr. VanderVeen, supported by Mr. McGillivray to approve the proposed change to the
Recreation Partnership Policy, to include — recognizing that trails have the hinhest priority.
AYES: Bagley, Fisher, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
ADJOURNMENT:
Meeting adjourned at 3:38 p.m.
Gary McGillivray, Secretary Vicky Valko, Recording Secretary
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