HomeMy WebLinkAboutMinutes - 2020.12.02 - 39401
Oakland County Parks and Recreation Commission
Regular Meeting
December 2, 2020
Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 1:02 p.m.
via teleconference.
COMMISSION MEMBERS PRESENT:
Chairman Gary R. McGillivray from Madison Heights in Oakland County, Vice Chairman J. David VanderVeen from
Waterford Township in Oakland County, Secretary Ebony Bagley from Farmington Hills in Oakland County, Executive
Committee Member Christine Long from Commerce Township in Oakland County, Amanda Herzog from Royal Oak in
Oakland County, Gregory Jamian from Troy in Oakland County, Robert Kostin from Clarkston in Oakland County,
Andrea LaFontaine from Birmingham in Oakland County, Jim Nash from Farmington Hills in Oakland County,
Nancy Quarles from West Bloomfield Township in Oakland County. (10)
COMMISSION MEMBERS ABSENT :
None (0)
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief – Business Operations
Mike Donnellon, Chief – Park Facilities Maint. & Development
Jim Dunleavy, Chief - Park Operations & Maint. - N. District
Tom Hughes, Chief – Park Operations & Maint. - S. District
Stephanie Mackey, Business Development Representative
Melissa Prowse, Supervisor of Planning
Desiree Stanfield, Supervisor – Marketing & Communications
Aaron Stepp, Business Development Representative
OC Fiscal Services/P & R Jeff Phelps, Fiscal Services Coordinator
APPROVAL OF AGENDA:
Moved by Mr. VanderVeen, supported by Ms. Herzog to approve the agenda as submitted.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Jamian, supported by Mr. Nash to approve the minutes of the Oakland County Parks and
Recreation Commission Regular Meeting of November 4, 2020, as submitted.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a unanimous voice vote.
PUBLIC COMMENTS:
There were no comments from the public.
OCPR Commission Meeting
December 2, 2020
Page 2
COMMUNICATIONS:
Capital Improvement Expense Summary
Parks and Recreation Fiscal Services Coordinator Jeff Phelps advised there was one item from the Consent
Agenda, Item 8 O.FY2020 Maintenance Management Plan Budget Adjustment Asset Removal Program on
pages 56-57, requiring additional funds from Unrestricted Net Position in the amount of $29,796. The balance of
Unrestricted Net Position as of September 30, 2020 is $18.6 million.
Mr. Phelps informed the Commission due to the year-end process only the financial reports from September 2020
are available. Financial reports from October 2020 and Nov ember 2020 will be presented at the January 6, 2021
OCPR Commission meeting.
Moved by Mr. Jamian, supported by Mr. Kostin to receive and file the Communications Capital Improvement
Expense Summary Report.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Ms. Bagley to approve Items 8 A through 8 P under Consent Agenda,
as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
09/30/2020 (FM 12 FY 20)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 09/30/2020
(FM 12 FY 20)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 09/30/2020
(FM 12 FY 20)
D. Monthly Capital Equipment Report for Month Ending 09/30/2020 (FM 12 FY 20)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
09/30/2020 (FM 12 FY 20)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
For Month Ending 09/30/2020 (FM 12 FY 20)
G. Monthly Food & Beverage Vendor Sales Reports 09/30/2020 (FM 12 FY 20)
1. Katherine's
2. Fuller Oak Management
H. Request to Purchase White Lake Oaks Golf Course Capital Equipment
- Toro Greensmaster 3150-Q
I. Request to Purchase Lyon Oaks Golf Course Capital Equipment
- Toro Greensmaster Tri-flex 3300
J. Request to Purchase Lyon Oaks Golf Course Capital Equipment
- Toro Reelmaster 5410-D
K. FY 2020 4th Quarter Sponsorship Revenue Report
L. FY 2020 4th Quarter Contributions Report
M. FY 2020 Year-End Fiscal Services Budget Amendments
N. FY 2020 Fiscal Services Year-End Reports
O. FY2020 Maintenance Management Plan Budget Adjustment Asset Removal Program
P. FY2020 4th Quarter Uncollectible Debt Write-off
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
OCPR Commission Meeting
December 2, 2020
Page 3
REGULAR AGENDA:
FY 2021 OCPR Millage Appropriations Resolution and Form L-4029
Moved by Mr. Jamian, supported by Mr. Kostin to adopt the following resolution for the 2020 Oakland County
Parks and Recreation Property Tax Levy-Millage Rate of .3500 mills based on the November 3, 2020
Election, and recommend the execution of the Michigan Department of Treasury form L -4029 – 2020 Tax
Rate Request by signature of the Chairperson of the Oakland County Board of Commissioners:
WHEREAS the Board of Commissioners previously authorized Miscellaneous Resolution #20163 to levy 0.2310
mills tax to support the Oakland County Parks and Recreation Commission activities; and
WHEREAS Oakland County voters approved a millage rate of .3500 mills for Oakland County Parks and Recreation
Commission activities with the November 3, 2020 election; and
WHEREAS the L-4029 2020 Tax Rate Request form has been updated to account for the millage rate of .3500 mills
and said form needs to be provided to the local governments to direct them to use the Oakland County Parks and
Recreation activities .3500 millage rate for the December 2020 levy; and
WHEREAS the 0.3500 millage rate is estimated to generate $22,376,862 to support Oakland County Parks and
Recreation Commission activities; and
WHEREAS the Parks and Recreation Commission will use the additional funding for park partnerships, trail ways,
and invasive species; and
WHEREAS a FY2021 budget amendment, to be approved by the Parks and Recreation Commission at the
December 2020 meeting, will be included with the Fiscal Services FY2021 First Quarter Financial Forecast; and
WHEREAS the FY2021 budget amendment will reflect an estimated increase of $7,846,300 to the FY2021 adopted
budget Property Tax Levy account (Account #601637).
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends each Supervisor of the various townships and Assessing Officers of the several cities of
Oakland County are authorized and directed to spread on their respective township or city tax rolls for the
year 2020 December Levy, a tax rate of 0.3500 mills for Oakland County Parks and Recreation activities, to
be applied to the 2020 Taxable Value of all property located within their respective jurisdictions.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends
the Oakland County Board of Commissioners authorize execution of the Michigan Department of Treasury
form L-4029, 2020 Tax Rate Request by signature of the Chairperson of the Board of Commissioners.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Proposed FY 2021-2023 OCPR Millage Budget Amendments
Moved by Mr. Kostin, supported by Mr. VanderVeen to amend the Oakland County Parks and Recreation
FY2021-FY2023 budget as detailed below:
OCPR Commission Meeting
December 2, 2020
Page 4
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Approval of 2021 OCPR Commission Meeting Dates/Times Schedule
Moved by Mr. Jamian, supported by Mrs. Long to approve the 2021 Oakland County Parks and Recreation
Commission and Executive Committee Meeting schedule as submitted.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Request for Proposal (RFP) to Evaluate Go lf Course Operations
Moved by Mr. VanderVeen, supported by Mr. Nash to approve the release of the Request for Proposal (RFP)
for the evaluation of the business operations of the Oakland County Parks and Recreation golf courses, as
presented.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
In response to a question from Vice Chairman VanderVeen staff confirmed it is anticipated this overview by a
consultant will include the OCPR organization in terms of staffing, positions and reporting lines. Due to the tight
timeframe staff plans to have a recommendation to the Commission on the RFP at the January OCPR Commission
meeting. If the Commission approves hiring a consultant, funding would be from Contracted Services and possibly a
grant from Oakland County Economic Development.
Proposed 2021 OCPR Fees & Charges
Due to review of the fees and charges by the consultant for golf course operations the fees and charges for the golf
courses will be presented to the OCPR Commission in February or March, after review by the consultant.
Moved by Mr. Kostin, supported by Mrs. Long to approve the proposed OCPR 2021 Fees and Charges as
recommended, including the changes presented for Groveland Oaks and Orion Oaks listed below, effective
January 1, 2021; and
OCPR Commission Meeting
December 2, 2020
Page 5
Fee Description Department
Budget
Center
Code
Category FY 2019
Rates
FY 2020
Rate
Proposed
FY 2021 Rate
Groveland Oaks Cabins - Two Person -Nightly 5060720 GRV Camp - Cabin/Yurt Rental New 2020 $80.00
Groveland Oaks – Two Person Cabins -Holiday and Special event (in Addition to Nightly Rate)5060720 GRV Camp - Cabin/Yurt Rental New 2020 $5.00
Groveland Oaks Cabins - Four Person -Holiday and
Special Event (in Addition to Nightly Rate)5060720 GRV Camp - Cabin/Yurt Rental New 2020 $10.00 $5.00
Groveland Oaks Cabins - Six Person -Holiday and
Special Event (in Addition to Nightly Rate)5060720 GRV Camp - Cabin/Yurt Rental New 2020 $10.00 $5.00
Groveland Oaks Yurts - Six Person -Holiday and
Special Event (in Addition to standard Rate)5060720 GRV Camp - Cabin/Yurt Rental New 2020 $10.00 $5.00
Groveland Oaks Cabins/Yurt - Security Deposit per stay 5060720 GRV Camp - Cabin/Yurt Rental $50.00 $50.00 $50.00
Groveland Oaks Campsites - Group Area #12 & 13 (Lot #'s changed)5060720 GRV Camp - Campsites $900.00 $900.00
Orion Oaks Facility Rental- Big Meadow Pavilion 5060724 ORN Park-Facility Rental- Dog Park $75.00 $75.00 $75.00
Moved by Mr. Kostin, supported by Mrs. Long to approve the 2021 Joint Parks Perks Pass
(Joint OCPR/HCMA Annual Vehicle Pass) at the rate of Joint Permit-Resident $64.00 and Joint Permit
Non-Resident $64.00; and
Moved by Mr. Kostin, supported by Mrs. Long to approve participation in the 2021 National Volunteer
Week Program to offer free admission to volunteers from participating organiza tions at Addison Oaks,
Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks, Red Oaks, and Rose Oaks County parks; and
also for Orion Oaks Dog Park, Lyon Oaks Dog Park, and Red Oaks Dog Park with a valid ID or volunteer
letter on organization letterhead; and
Moved by Mr. Kostin, supported by Mrs. Long to approve waiving the park entrance fees for day-use parks
only for the Oakland County Parks and Recreation 2021 Appreciation Days as follows:
2021 Appreciation Days
New Year’s Day, January 1, 2021
Veteran’s Day, November 11, 2021
Thanksgiving Day, November 25, 2021
Christmas Eve, December 24, 2021
Christmas Day, December 25, 2021
New Year’s Eve, December 31, 2021
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Proposed Purchase of FY 2021 Capital Equipment - Generac Mobile Generator
Moved by Mr. Jamian, supported by Mrs. Long to approve the purchase of one (1) Ge nerac Mobile
Diesel Generator from Gainesville, GA in the amount of $27,282.23 utilizing the remaining
$26,027.67 in the FY2021 Capital Equipment budget and $1,254.56 from Unrestricted Net Asse ts.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
OCPR Commission Meeting
December 2, 2020
Page 6
FY 2020 OCPR DRAFT Annual Report
Supervisor of Marketing & Communications Desiree Stanfield presented a draft of the 2020 Oakland County Parks
and Recreation Commission Annual Report. She advised the report will be distributed digitally versus sending out
printed copies this year due to Covid-19, businesses not being open to the public, eliminating touch points in public
locations, for cost savings on print production and also postage for mailings. By having a digital version this year staff
will be able to include online links to topics as well as imbedding videos for the reader’s viewing. A very small amount
will be printed through Oakland Intermediate Schools print shop. Topics featured in the 2020 Annual Report include
the opening of Holly Oaks ORV Park, improvements at Normandy Oaks and Catalpa Oaks, the OCPR 2020 millage
approval, proposed Natural Resources Management initiatives, and OCPR awards and recognitions. Ms. Stanfield
requested the Commission members review the draft of the report and submit any suggestions or comments to her by
Wednesday, December 16, 2020.
Oakland County Parks and Recreation Commission Fiscal Year 2021 Budget General Appropriations Act
Moved by Mr. Kostin, supported by Mr. Jamian to approve the Fiscal Year 2021-2023 Oakland County Parks
and Recreation Proposed Operating Budget and adopt the Fiscal Year 2021 General Appropriations Act
resolution balancing total appropriations with available resources in the amount of $28,082,762.
WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act,
and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government,
and the By-Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is
the responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual
Oakland County Parks and Recreation Commission Budget; and
WHEREAS the Parks and Recreation Executive Officer received budget requests from all Parks and
Recreation Budget Units, and the Parks and Recreation Executive Officer and h is staff has prepared and
submitted in detail the Parks and Recreation Executive Officer’s Fiscal Year 2021 Budget Recommendation
to the Oakland County Parks and Recreation Commission; and
WHEREAS the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and
Recreation Executive Officer’s Fiscal Year 2021 Budget Recommendation as shown on the attached line-item
budget report, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2021; and
WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are
not part of the General Appropriations Act for Fiscal Year 2021.
NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due
deliberation, does hereby amend and adopt the Fiscal Year 2021 General Appropriations Act balancing total
appropriations with available resources at $28,082,762.
BE IT FURTHER RESOLVED that as stated in the Commission By-Laws, appropriations accumulated within
the department will be deemed maximum authorization to incur expenditures. The Parks and Recreatio n
Executive Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted
expenditures with each Budget Unit, and at no time shall the expenditures exceed the total appropriation for
the department as originally amended or adopted by the Oakland County Parks and Recreation Commission.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
OCPR Commission Meeting
December 2, 2020
Page 7
Review of 2020 OCPR Millage Campaign
Business Development Representative Stephanie Mackey provided an analysis on the 2020 OCPR Millage Proposal
Election process. Oakland County voters supported Oakland County Parks and Recreation with a 76.32% approval
rate at the November 3, 2020 General Election on the ballot question for a replacement of the .2310 millage and
increase to .35 mills from 2020-2029. The increase approved by the voters was the first increase in 54 years. Areas
of focus in her presentation included:
• Creation of Ballot Language • Oakland County Board of Commission/OCPR Commission Ballot Language Approval • Staff Training • Promotional Items • FAQ’s • Public Awareness Activities/Events • Informational /Testimonial Videos • Mailings • Social Media Posts: Facebook/Twitter/Emails • eMarketing Messages • Millage Signs • Presentations at Local City, Village, Township Meetings
Listed below is a chart of the official election results for the 2000, 2010 and the 2020 OCPR millage proposals:
Oakland County Parks and Recreation
Official Millage Results by Local Municipality
COMMUNITY 2000 RESULTS
(OFFICIAL)
2010 RESULTS
(OFFICIAL)
2020 RESULTS
(as of 11/18/20)
Yes
2000
No
2000
Total
2000
Approval
2000
Yes
2010
No
2010
Total
2010
Approval
2010
Yes
2020
No
2020
Total
2020
Approval
2020
CITY OF AUBURN HILLS 745 336 1,081 68.92% 2,319 621 2,940 78.88% 8,042 2,204 10,246 78.49%
CITY OF BERKLEY 762 318 1,080 70.56% 2,612 671 3,283 79.56% 8,239 1,820 10,059 81.91%
CITY OF BIRMINGHAM 1,645 545 2,190 75.11% 3,330 819 4,149 80.26% 10,441 3,261 13,702 76.20%
CITY OF BLOOMFIELD HILLS 332 150 482 68.88% 399 146 545 73.21% 2,001 835 2,836 70.56%
CITY OF CLARKSTON 307 91 398 77.14% 499 115 614 81.27%
CITY OF CLAWSON 560 287 847 66.12% 1,878 598 2,476 75.85% 5,622 1,491 7,113 79.04%
CITY OF FARMINGTON 607 294 901 67.37% 3,363 753 4,116 81.71% 4,606 1,213 5,819 79.15%
CITY OF FARMINGTON HILLS 5,549 2,339 7,888 70.35% 3,829 929 4,758 80.47% 35,062 10,536 45,598 76.89%
CITY OF FENTON 0 0 0 - 10 4 14 71.43%
CITY OF FERNDALE 540 267 807 66.91% 2,071 413 2,484 83.37% 10,537 1,757 12,294 85.71%
CITY OF HAZEL PARK 514 276 790 65.06% 1,339 380 1,719 77.89% 5,580 1,370 6,950 80.29%
CITY OF HUNTINGTON WOODS 682 107 789 86.44% 1,851 235 2,086 88.73% 4,058 595 4,653 87.21%
CITY OF KEEGO HARBOR 94 70 164 57.32% 4,492 1,685 6,177 72.72% 1,103 294 1,397 78.95%
CITY OF LAKE ANGELUS 59 17 76 77.63% 109 43 152 71.71% 130 86 216 60.19%
CITY OF LATHRUP VILLAGE 281 145 426 65.96% 858 220 1,078 79.59% 2,165 734 2,899 74.68%
CITY OF MADISON HEIGHTS 1,214 798 2,012 60.34% 3,312 901 4,213 78.61% 10,588 3,075 13,663 77.49%
CITY OF NORTHVILLE 185 126 311 59.49% 611 201 812 75.25% 1,563 525 2,088 74.86%
CITY OF NOVI 1,589 1,229 2,818 56.39% 9,001 3,457 12,458 72.25% 24,352 7,699 32,051 75.98%
CITY OF OAK PARK 1,054 495 1,549 68.04% 11,607 2,912 14,519 79.94% 13,355 2,947 16,302 81.92%
CITY OF ORCHARD LAKE 194 131 325 59.69% 3,152 1,179 4,331 72.78% 1,039 442 1,481 70.16%
CITY OF PLEASANT RIDGE 137 33 170 80.59% 667 98 765 87.19% 1,677 259 1,936 86.62%
CITY OF PONTIAC 1,614 880 2,494 64.72% 3,412 933 4,345 78.53% 16,720 3,916 20,636 81.02%
CITY OF ROCHESTER 574 170 744 77.15% 2,716 583 3,299 82.33% 6,065 1,574 7,639 79.40%
CITY OF ROCHESTER HILLS 3,633 1,782 5,415 67.09% 11,643 3,525 15,168 76.76% 32,710 9,416 42,126 77.65%
CITY OF ROYAL OAK 4,235 1,637 5,872 72.12% 10,100 1,900 12,000 84.17% 29,052 7,346 36,398 79.82%
CITY OF SOUTH LYON 635 222 857 74.10% 1,327 440 1,767 75.10% 5,133 1,405 6,538 78.51%
CITY OF SOUTHFIELD 3,822 1,768 5,590 68.37% 2,013 468 2,481 81.14% 32,842 8,670 41,512 79.11%
CITY OF SYLVAN LAKE 156 66 222 70.27% 12,368 4,191 16,559 74.69% 965 247 1,212 79.62%
CITY OF TROY 3,030 1,475 4,505 67.26% 345 117 462 74.68% 34,122 10,780 44,902 75.99%
CITY OF WALLED LAKE 246 123 369 66.67% 786 240 1,026 76.61% 2,701 951 3,652 73.96%
CITY OF WIXOM 172 103 275 62.55% 1,214 434 1,648 73.67% 5,826 1,517 7,343 79.34%
TOWNSHIP OF ADDISON
(LEONARD)
457
290
747
61.18%
960
602
1,562
61.46%
2,586
1,276
3,862
66.96%
TOWNSHIP OF BLOOMFIELD 4,759 2,077 6,836 69.62% 275 104 379 72.56% 21,021 7,560 28,581 73.55%
TOWNSHIP OF BRANDON
(ORTONVILLE)
800
810
1,610
49.69%
1,961
931
2,892
67.81%
6,159
2,872
9,031
68.20%
TOWNSHIP OF COMMERCE
(WOLVERINE LAKE)
1,190
583
1,773
67.12%
5,413
2,130
7,543
71.76%
18,930
6,313
25,243
74.99%
TOWNSHIP OF GROVELAND 236 118 354 66.67% 810 326 1,136 71.30% 2,439 1,002 3,441 70.88%
TOWNSHIP OF HIGHLAND 1,344 880 2,224 60.43% 5,776 2,129 7,905 73.07% 8,309 3,170 11,479 72.38%
TOWNSHIP OF HOLLY
(VILLAGE OF HOLLY)
316
142
458
69.00%
1,174
481
1,655
70.94%
4,567
1,795
6,362
71.79%
TOWNSHIP OF INDEPENDENCE 2,882 1,097 3,979 72.43% 6,420 2,011 8,431 76.15% 16,673 5,613 22,286 74.81%
OCPR Commission Meeting
December 2, 2020
Page 8
TOWNSHIP OF LYON 523 254 777 67.31% 1,479 750 2,229 66.35% 8,494 3,428 11,922 71.25%
TOWNSHIP OF MILFORD
(VILLAGE OF MILFORD)
1,790
1,120
2,910
61.51%
2,695
1,500
4,195
64.24%
7,738
2,735
10,473
73.89%
TOWNSHIP OF NOVI 30 9 39 76.92% 278 50 328 84.76% 85 30 115 73.91%
TOWNSHIP OF OAKLAND 975 567 1,542 63.23% 2,855 1,100 3,955 72.19% 8,857 3,268 12,125 73.05%
TOWNSHIP OF ORION
(LAKE ORION)
2,774
1,872
4,646
59.71%
5,042
1,732
6,774
74.43%
15,849
6,496
22,345
70.93%
TOWNSHIP OF OXFORD
(VILLAGE OF OXFORD)
1,340
769
2,109
63.54%
2,588
1,018
3,606
71.77%
8,778
3,828
12,606
69.63%
TOWNSHIP OF ROSE 327 204 531 61.58% 936 466 1,402 66.76% 2,484 1,242 3,726 66.67%
TOWNSHIP OF ROYAL OAK 275 74 349 78.80% 36 6 42 85.71% 1,055 208 1,263 83.53%
TOWNSHIP OF SOUTHFIELD
(Beverly Hills, Franklin & Bingham
Farms)
1,256
539
1,795
69.97%
9,481
2,280
11,761
80.61%
8,290
2,015
10,305
80.45%
TOWNSHIP OF SPRINGFIELD 713 330 1,043 68.36% 2,208 946 3,154 70.01% 6,397 2,480 8,877 72.06%
TOWNSHIP OF WATERFORD 3,597 2,007 5,604 64.19% 9,169 3,002 12,171 75.33% 28,479 9,817 38,296 74.37%
TOWNSHIP OF WEST BLOOMFIELD 5,720 3,470 9,190 62.24% 12,954 3,237 16,191 80.01% 30,832 9,477 40,309 76.49%
TOWNSHIP OF WHITE LAKE 3,182 2,110 5,292 60.13% 874 325 1,199 72.89% 13,030 5,158 18,188 71.64%
TOTALS
69,346
35,511
104,857
66.13%
176,415
54,309
230,724
76.46%
537,857
166,867
704,724
76.32%
The Commission thanked OCPR staff for all their efforts, hard work and dedication during the 2020 OCPR millage
election campaign process.
Moved by Mr. VanderVeen, supported by Ms. Herzog to receive and file the OCPR Millage Proposal
results.
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion passed on a roll call vote.
REPORTS:
Fiscal Sustainability Work Group
Manager of Parks and Recreation Operations Sue Wells advised the Fiscal Sustainability Work Group will meet before
the OCPR Commission meeting on Wednesday, January 6, 2021. At the meeting staff will discuss the results of the
analysis of the Waterford Oaks Waterpark, which will include a presentation on the analysis. Future discussions for
the Work Group include the OCPR bus program, insurance costs, and benefits to the communities, and also the golf
courses and conference centers.
The following reports were submitted:
• FY2020/2019 Financial Activity Monthly Comparison – September 30, 2020
• FY2020/2019 Financial Activity Monthly Comparison – September 30, 2020 (Charges for Services Revenue)
• FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (with Depreciation)
• FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (without Depreciation)
Update on Proposed FY 2022-2024 OCPR Budget Process
Executive Officer Daniel Stencil presented the schedule for the Proposed FY 2022-2024 OCPR Budget Process
which starts with the Budget Orientation meeting on Thursday, December 10, 2020.
Holly Oaks ORV Park Update
Melissa Prowse, Supervisor of Planning, provided a brief year-end summary on the activity at Holly Oaks ORV
Park including:
• Closed for the season on November 29, 2020; the Park is tentatively scheduled to reopen on
OCPR Commission Meeting
December 2, 2020
Page 9
April 9, 2021
• The park will remain open for rental opportunities year-round
•
• Over the winter staff will:
➢ Develop written procedures for sound testing
➢ Construct a portion of the Dixie Ledge Parking Lot with MDNR Grant Funds
➢ Identify and design future phases of the park
➢ Refine rental rates and processes
(these rates will be presented to the OCPR Commission in February 2021)
• 2020 Season Statistics
• FY 2020 Revenues and Expenditures
Executive Officer Report
In addition to the Executive Officer’s Report filed in the agenda packet, Executive Officer Daniel Stencil provided an
update on the following items:
• The next OCPR Commission meeting will be Wednesday, January 6, 2021 at 1:00 p.m. via teleconference.
• The next OCPRC Executive Committee meeting is scheduled on Monday, December 14, 2020 at 1:00 p.m.
via teleconference.
• Update from Nowak & Fraus on the Normandy Oaks park development
• Report from Oakland County Sheriff’s Office on incidents in White Lake Oaks, Waterford Oaks and Orion
Oaks last weekend
• Announcement about OCPR Awards from mParks which will be presented at the virtual conference in
February 2021:
o Innovative Programming Award for the Scavenger Hunt Program during the COVID -19 Pandemic
o Park Maintenance Leadership Award - Mike Boyd, Waterford Oaks Park Supervisor
Executive Committee Update
Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the possibility
of hiring a consultant to review OCPR golf operations, and review of the December 2, 2020 OCPR Commission
meeting agenda items.
OLD BUSINESS
There was no old business to report.
NEW BUSINESS
Commissioner Greg Jamian, who is the representative from the Road Commission for O akland County, advised
this would probably be his last Commission meeting. The RCOC Board members rotate serving on the OCPR
Commission and he has fulfilled his term. Mr. Jamian advised he has enjoyed serving on the Commission and
thanked Chairman McGillivray for all his hard work.
Commissioner Nancy Quarles, who is one of the representatives from the Oakland County Board of Commissioners,
also advised this would probably be her last Commission meeting. Ms. Quarles did not seek re-election to serve on
the Oakland County Board of Commissioners. She advised she will always be a voice out in Oakland County for the
OCPR golf courses.
Chairman McGillivray thanked both Mr. Jamian and Ms. Quarles for serving on the Oakland County Parks and
Recreation Commission, and advised he appreciates all the time, efforts and hard work they put into serving on the
OCPR Commission Meeting
December 2, 2020
Page 10
OCPR Commission.
CLOSED SESSION:
Moved by Mr. Kostin, supported by Mrs. Long to adjourn to Closed Session to discuss the following item:
OCPR Executive Officer Performance Evaluation
AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Meeting adjourned to Closed Session at 2:03 p.m.
Meeting reconvened to Open Session at 2:13 p.m.
ADJOURNMENT:
Meeting adjourned at 2:17 p.m.
Ebony Bagley, Secretary Vicky Valko, Recording Secretary