Loading...
HomeMy WebLinkAboutMinutes - 2021.03.03 - 39404Oakland County Parks and Recreation Commission Regular Meeting March 3, 2021 Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:03 p.m. via teleconference. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray from Madison Heights, Vice Chairman J. David VanderVeen from Waterford Township, Secretary Ebony Bagley from Farmington Hills, Executive Committee Member Christine Long from Commerce Township, Yolanda Charles from Southfield, Amanda Herzog from Royal Oak, Andrea LaFontaine from Richmond, Jim Nash from Farmington Hills, Nancy Quarles from Southfield, E. Lance Stokes from West Bloomfield (10) COMMISSION MEMBERS ABSENT : None (0) ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Carol Bacak-Egbo, Historian Mike Boyd, Waterford Oaks Park Supervisor Phil Castonia, Chief – Business Operations Sarah Cook-Maylen, Natural Resources Coordinator Mike Donnellon, Chief – Park Facilities Maint. & Development Sandy Dorey, Recreation Programs Supervisor Jim Dunleavy, Chief - Park Operations & Maint. - N. District Tom Hughes, Chief – Park Operations & Maint. - S. District Steve Langlois, Groundskeeper II Kelley Moss, Recreation Programs Supervisor Melissa Prowse, Supervisor of Planning Brandy Sotke-Boyd, Chief-Recreation Programs and Services Desiree Stanfield, Supervisor – Marketing & Communications Aaron Stepp, Business Systems Supervisor OC Fiscal Services/P & R Jeff Phelps, Fiscal Services Coordinator OC Corporation Counsel Jody Hall, Financial Attorney Groveland Township Robert DePalma, Supervisor Holly Township George Kullis, Supervisor Golf Convergence James Keegan GovHR USA Jaymes Vettraino APPROVAL OF AGENDA: Moved by Ms. Quarles, supported by Mr. VanderVeen to approve the agenda with the following changes: Add under REGULAR AGENDA: H. Approval of Consultant Firm for OCPR Executive Officer Search I. Appointment of Interim OCPR Executive Officer AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. OCPR Commission Meeting March 3, 2021 Page 2 APPROVAL OF MINUTES: Moved by Ms. Herzog, supported by Ms. Bagley to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of February 3, 2021, as submitted. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. PUBLIC COMMENTS: There were no comments from the public. INTRODUCTION OF NEW APPOINTMENT TO OCPR COMMISSION Chairman McGillivray introduced E. Lance Stokes of West Bloomfield. Mr. Stokes was recently appointed as the new OCPR Commission member, replacing Robert E. Kostin. Mr. Stokes is a Research Scientist and Environmental Engineering Consultant. He advised he is very pleased to have been appointed to the Oakland County Parks and Recreation Commission. PRESENTATIONS/RECOGNITIONS: mParks 2021 Local Elected Officials Executive Officer Daniel Stencil introduced Groveland Township Supervisor Bob DePalma, and Holly Township Supervisor George Kullis. These two individuals were presented the mParks 2021 Local Elected Officials Award and were recognized for making a significant contribution toward enhancing resident quality of life in Oakland County, through their promotion of parks and recreation, and their efforts in establishing Holly Oaks ORV Park. Oakland County Parks and Recreation 2021 mParks Awards: Executive Officer Daniel Stencil also presented the following mParks Awards to Oakland County Parks and Recreation staff. These awards were presented at the 2021 mParks Virtual Conference in early February. 2021 Park Resources Leadership Award Mike Boyd, Park Supervisor in charge of Waterford Oaks, Rose Oaks, and Highland Oaks county parks, received the mParks 2021 Park Resources Leadership Award. Mike was recognized for his commitment to and enthusiasm for mParks’ Parks Resource Focus Group. Through his leadership the group hosts events for parks and recreation professionals such as the Mowdeo, chain saw workshops, and annual MIOSHA training days. Innovative Award: Quest for Adventure OCPR Recreation Program Supervisor Kelley Moss won the mParks 2021 Innovative Programming Award for her program Quest for Adventure. Kelly developed themed scavenger hunts for communities during the COVID-19 pandemic as a creative way to challenge families to get outdoors. In 2020, her program logged 2,650 participants in 10 communities and received enthusiastic feedback from families. OCPR Commission Meeting March 3, 2021 Page 3 COVID-19 Engagement Award: I Spy Program Recreation Program Supervisor Sandy Dorey, Natural Resource Project Coordinator Sarah Cook-Maylen, and OC Parks Historian Carol Bacak-Egbo received the mParks 2021 COVID-19 Engagement Award for their I Spy Program. Participants were invited to explore Oakland County Parks in a virtual or physical game of I Spy which featured history and natural features of the parks. The program ran from June-September 2020. Recognition of Steve Langlois, Long-term OCPR Part Time Employee Executive Officer Daniel Stencil presented a plaque to Steve Langloi s, Groundskeeper II and long-term part-time employee for Oakland County Parks and Recreation for the past 38 years. His wealth of knowledge and hard work have been invaluable to the parks system. Langlois worked primarily for the Mobile Recreation Unit and recently operated heavy equipment for projects at the Holly Oaks ORV Park . He has been key to the set-up and operations of recreation activities for the annual Fire & Ice event in downtown Rochester and the World Championship of BMX hosted at the Waterford Oaks BMX Track. In addition, he also represented OCPR at the annual Michigan Senior Olympics, hosted by the Older Persons Commission, and has also served on the Board of Directors for the Michigan Senior Olympics. Mr. Stencil also acknowledged and thanked all the OCPR part-time staff. OCPR would not exist without the support, efforts, variety of skills and abilities that part-time staff provide every day. Their efforts really make the park system go - especially in the summer. OCPR Commissioner Recognition - Robert E. Kostin This item was postponed until the April 7, 2021 OCPR Commission meeting. Recognition of OCPR Executive Officer Daniel Stencil Chairman McGillivray advised the Commission the March 3, 2021 OCPR Commission meeting is Executive Officer Daniel Stencil’s last Commission meeting before he retires. In recognition of his many years of dedicated service to Oakland County Parks and Recreation, Chairman McGillivray presented Mr. Stencil with the following proclamation: WHEREAS, Daniel J. Stencil has served Oakland County Parks and Recreation for more than 43 years, and WHEREAS, Daniel J. Stencil has held various positions within the organization since 1977, until he became promoted to Executive Officer in 2006, and WHEREAS, Daniel J. Stencil’s leadership has helped create and provide outdoor, positive recr eation experiences for 2 million visitors to the Oakland County Parks each year and an additional 1.6 million residents via its outreach services, and WHEREAS, Daniel J. Stencil has developed professional relationships with local, state and national organizations that emphasize community collaborations so that all residents of all abilities have access to quality recreation experiences that enhance quality of life, and WHEREAS, Daniel J. Stencil has served in leadership roles in parks and recreation pro fessional organizations for the benefit of all individuals working in the field, including mParks, the Michigan Recreation and Park Association; the Michigan Association of County Parks and Recreation Officials; the National Recreation and Park Association; and the American Academy for Park and Recreation Administration, and WHEREAS, the Oakland County Parks and Recreation Commission and staff work toward the expansion of trails in Oakland County, protection of natural resources and support economic prosp erity through the provision of seasonal jobs, part-time and full-time jobs and business operations that support Oakland County. NOW, THEREFORE, I Gary R. McGillivray, Chairman of the Oakland County Parks and Recreation Commission of Oakland County, Michig an do hereby proclaim that Daniel J. Stencil is honored for his 43 years of service to the residents of Oakland County. OCPR Commission Meeting March 3, 2021 Page 4 COMMUNICATIONS: Capital Improvement Expense Summary Moved by Ms. Herzog, supported by Ms. Bagley to receive and file the Communications Capital Improvement Expense Summary Report. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. CONSENT AGENDA: Moved by Ms. Quarles, supported by Mr. Stokes to approve Items 10 A through 10 M under Consent Agenda, as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 01/31/2021 (FM 04 FY 21) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 01/31/2021 (FM 04 FY 21) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 01/31/2021 (FM 04 FY 21) D. Monthly Capital Equipment Report for Month Ending 10/31/2020 (FM 01 FY 21) E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 01/31/2021 (FM 04 FY 21) F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 01/31/2021 (FM 04 FY 21) G. Maintenance Management Plan Budget H. Monthly Purchasing Reports for Month Ending 12/31/2020 (FM 03 FY 21) I. FY 2021 1st Quarter Contributions Report J. FY 2021 Fiscal Services 1st Quarter Financial Forecast and Budget Amendments K. FY 2020 1st Quarter FY 2021 Uncollectible Debt Write-Offs L. Pending Capital Improvement Project Report M. CIP/Maintenance Project Approvals: 1. Americans With Disabilities (ADA) Mini Grant Program & Budget Amendm ent 2. Pavement Maintenance Program AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10) NAYS: (0) Motion passed on a roll call vote. REGULAR AGENDA: Presentation by Golf Convergence on Results and Recommendation on OCPR Golf Operations Manager of Parks and Recreation Operations Sue Wells thanked the Commission, Chiefs, Supervisors and Staff for all their efforts and hard work in compiling this information for the Golf Course Operations presentation. JJ Keegan, consultant from Golf Convergence, provided a presentation on the results and his recommendation on OCPR Golf Course Operations. Items covered in the presentation included: • OCPR Golf Course Ballot Reference Sheet • Appendix A – Data Analysis OCPR Commission Meeting March 3, 2021 Page 5 • Appendix B – Golf Workshop Employee Survey • Appendix C – Customer Survey • Average Financial Analysis for Golf Courses • Revenue/Expenditure Projections • Impacts on Golf Courses due to COVID-19 • Online Reservation System • Operations and Financial Goals • Allocation of Resources • Golf Course Fees & Charges • Proposed Recommended Changes • Annual Opening Date Timeline • Future of OCPR Golf Courses • Possible Future Use Alternatives • Golf Course Operations Administrative Principal Contact Chairman McGillivray advised Mr. Keegan the Commission would like to take all the information presented under advisement, review everything, get a report and recommendation from the OCPR Administration staff, and move forward after that report is presented. There was concern from the Commission about the timeline for implementing any changes, and also some of the items included in the Ballot Reference Sheet. Sue Wells advised staff has a meeting scheduled on Monday, March 8, 2021, on Golf Course Operations implementations, including the items presented, to discuss fine tuning specifics and assignments. A lot of these items presented have already been started and/or have already occurred. The most urgent item to address, and the most time sensitive, is the golf course fees. Staff can bring back the implementation plan to the next Commission meeting. Moved by Mr. VanderVeen, supported by Ms. Charles to accept the report and work toward it as a final goal, and get a report back from the Administration at the next meeting as far as all the other items included in the report. AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Quarles, Stokes, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. OCPR 2021 Proposed Rules and Regulations Moved by Ms. Herzog, supported by Ms. Quarles to adopt the following resolution on the proposed 2021 revisions to the Oakland County Parks and Recreation General Information/Rules and Regulations and forward it to the Oakland County Board of Commissioners for final approval: WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under Public Act (P.A.) 261; and WHEREAS P.A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oak land County Board of Commissioners; and WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. OCPR Commission Meeting March 3, 2021 Page 6 NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the revisions to the 2021 General Information and Rules and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that the revised 2021 Oakland County Parks and Recreation General Information and Rules and Regulations be forwarded to the Oakland County Board of Commissioners for approval. AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. Recommendation from OCPR/OC BOC Committee on Request from Food and Beverage Vendors for Waiver of Debt Staff provided an update on the status of the outstanding debt for Fuller Oaks Management (FOM) for Addison Oaks and Glen Oaks Conference Centers. OCPR Staff, Chairman McGillivray and OC BOC Chairman Woodward have met a few times to discuss the FOM outstanding debt. FOM had previously requested the Commission waive all past due utility and contract payment amounts for 2020. There has not been any negotiation or settlement on this matter. No payments have been received from FOM and the debt continues to increase. Currently FOM is in the arrears as of January 1, 2021 about $68,000 in utilities, and the fixed fees and equipment fees for FY 2020 is $147,518. The Commission directed staff to work with Fuller Oak Management to enter into an agreement on the outstanding debt, work out a payment plan and possible waiver of past due amounts, and report back to the Commission at the next Commission meeting. FY 2021 OCPR Fees and Charges Update (New Items): Proposed Holly Oaks ORV Park Fees and Charges Moved by Ms. Herzog, supported by Ms. Quarles to approve the proposed 2021 Fees and Charges for Holly Oaks ORV Park listed below: Daily Vehicle Entry Rates: 2021 Daily Vehicle Rate: $15 online, $20 at the gate 2021 Corporate Rental Rates (Same as 2020): Closed Park Days: Peak: June – August: $2,000/day Shoulder: April/May, September/October: $1,500/day Winter: December - March: $1,000/day Open Park Days: $500/day Additional Hourly Fees: Commission authorizes the Executive Officer to approve hourly rates for any rentals of the park that extend past the agreed-upon rental timeframe as documented in the Facility Use Agreement. These rates would cover the cost of staff having to stay later in the evening to oversee the park being cleared out and locked up and could potentially vary over the course of the year depending on park hours and staff availability. OCPR Commission Meeting March 3, 2021 Page 7 AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. Proposed Recreation Programs & Services - Additional Item Moved by Ms. Quarles, supported by Ms. Herzog to approve the proposed 2021 Rental Fees and Charges for the OCPR Archery Range at Independence Oaks County Park listed below: Archery Range Rental Fees: ⚫ Two-hour rental with equipment and 3 range staff - $375 ⚫ Each additional Hour - $75 AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. Proposed 2021 Golf Course Fees Moved by Ms. Herzog, supported by Mr. Quarles to approve the proposed 2021 Oakland County Parks and Recreation Golf Course Fees and Charges listed below: 2021 OCPR Golf Course Fees and Charges 2021 Rate GOLF: Glen Oaks - Senior Weekday - 18 Holes $24.00 Glen Oaks - Senior Weekday - 9 Holes $14.00 Glen Oaks - Senior Weekday - Extra 9 Holes $10.00 Glen Oaks - Military/Veteran - Weekday - 18 Holes $24.00 Glen Oaks - Military/Veteran - Weekday - 9 Holes $14.00 Glen Oaks - Military/Veteran - Weekday - Extra 9 Holes $10.00 Glen Oaks - Adaptive - Weekday - 18 Holes $24.00 Glen Oaks - Adaptive - Weekday - 9 Holes $14.00 Glen Oaks - Adaptive - Weekday - Extra 9 Holes $10.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - 18 Holes $45.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - 9 Holes $27.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - Extra 9 Holes $18.00 Lyon Oaks - Military/Veteran - Weekday - 18 Holes $45.00 Lyon Oaks - Military/Veteran - Weekday - 9 Holes $27.00 Lyon Oaks - Military/Veteran - Weekday - Extra 9 Holes $18.00 Lyon Oaks - Adaptive - Weekday - 18 Holes $45.00 Lyon Oaks - Adaptive - Weekday - 9 Holes $27.00 Lyon Oaks - Adaptive - Weekday - Extra 9 Holes $18.00 OCPR Commission Meeting March 3, 2021 Page 8 Springfield Oaks - Senior Weekday - 18 Holes $24.00 Springfield Oaks - Senior Weekday - 9 Holes $14.00 Springfield Oaks - Senior Weekday - Extra 9 Holes $10.00 Springfield Oaks - Military/Veteran - Weekday - 18 Holes $24.00 Springfield Oaks - Military/Veteran - Weekday - 9 Holes $14.00 Springfield Oaks - Military/Veteran - Weekday - Extra 9 Holes $10.00 Springfield Oaks - Adaptive - Weekday - 18 Holes $24.00 Springfield Oaks - Adaptive - Weekday - 9 Holes $14.00 Springfield Oaks - Adaptive - Weekday - Extra 9 Holes $10.00 White Lake Oaks - Senior Weekday - 18 Holes $22.00 White Lake Oaks - Senior Weekday - 9 Holes $14.00 White Lake Oaks - Senior Weekday - Extra 9 Holes $8.00 White Lake Oaks - Military/Veteran - Weekday - 18 Holes $22.00 White Lake Oaks - Military/Veteran - Weekday - 9 Holes $14.00 White Lake Oaks - Military/Veteran - Weekday - Extra 9 Holes $8.00 White Lake Oaks - Adaptive - Weekday - 18 Holes $22.00 White Lake Oaks - Adaptive - Weekday - 9 Holes $14.00 White Lake Oaks - Adaptive - Weekday - Extra 9 Holes $8.00 AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. CIP/Maintenance Project Approvals: Proposed 2021 OCPR Prescribed Burn Program and Budget Amendment Moved by Ms. Charles, supported by Ms. Quarles to approve an increase in the current Natural Areas Stewardship Program (FM-General Program Admin) budget to complete the previously scheduled and postponed FY2020 Prescribed Burns, in the amount of $70,000 from Unrestricted Net Position. Expenses: FY2021 50800-5060910-160431-730789 General Program Administration $70,000 50800-5060101-160000-796500 Budgeted Equity Adjustments ($70,000) $ - 0 - Net Position – Unrestricted: 50800-5060910-160430-730789 General Program Administration $70,000 Net Position Unrestricted ($70,000) $ - 0 - And, as required by OCPR Commission policy and included within the previously recommended incr ease, approve the following estimated prescribed burn areas: • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) OCPR Commission Meeting March 3, 2021 Page 9 Motion passed on a roll call vote. 2021 Double Up Food Bucks Program - Fair Food Network Grant Acceptance Moved by Mr. VanderVeen, supported by Ms. Charles to adopt the following resolution for the 2021 Double Up Food Bucks Grant Agreement from the Fair Food Network requesting the OC Board of Commissioners authorize and accept the grant award of $25,000: WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of $25,000 from the Fair Food Network through its Double Up Food Bucks Program; and WHEREAS the Double Up Food Bucks Program helps to improve the nutrition of low-income families while promoting local farmers; and WHEREAS encouraging healthy lifestyles is a main component of the mission of the Oakland County Parks and Recreation Commission; and WHEREAS the Double Up Food Bucks Program award provides matching dollars for SNAP benefits recipients to spend on fresh fruits and vegetables at the Oakland County Farmers Market; and WHEREAS a budget amendment is not required as the funds are accounted for in general ledger account 228100 Deposits Reconciliation. NOW THERFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the award of $25,000 from the Fair Food Network’s Double Up Food Bucks Program. AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. Proposed COVID-19 Memorial Event at Waterford Oaks County Park Moved by Mr. VanderVeen, supported by Ms. Quarles to approve the proposed Partnership Agreement with Glenlore Trails Company for the proposed COVID-19 Memorial Event at Waterford Oaks County Park with the expense of $14,000.00 to be deducted from the Recreation Programs and Services special event line item. AYES: Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. Approval of Consultant Firm for OCPR Executive Officer Search Moved by Ms. Charles, supported by Mr. VanderVeen to approve and authorize the payment in the amount of $21,500 to GovHR USA for their services for the national search for the position of Oakland County Parks and Recreation Executive Officer/Director. AYES: Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. OCPR Commission Meeting March 3, 2021 Page 10 Chairman McGillivray advised he would form a subcommittee of OCPR Commission members to w ork with Jaymes Vettraino of GovHR USA on the interviews for the OCPR Executive Officer position and will announce the members of that committee at the April 7, 2021 OCPR Commission meeting. Appointment of Interim OCPR Executive Officer Moved by Mr. VanderVeen, supported by Mr. Stokes to adopt the following resolution approving the appointment of Susan M. Wells as Interim Executive Officer of Oakland County Parks and Recreation and forward it to the Oakland County Board of Commissioners for final approval: WHEREAS after decades of service to the Oakland County Parks and Recreation Commission (“OCPRC”), the current OCPRC Executive Officer, Daniel J. Stencil, is retiring on March 15, 2021; and WHEREAS the Oakland County Board of Commissioners in Mis cellaneous Resolution #12232 re-classified the Executive Officer position so as to be excluded from the Oakland County Merit System pursuant to Merit Rule 1.1.3; and WHEREAS the OCPRC is responsible for hiring and appointing the new Executive Officer; and WHEREAS OCPRC and Oakland County will conduct a search for a new Executive Officer; and WHEREAS during the search for the new Executive Officer, OCPRC will require an Interim Executive Officer; and WHEREAS Susan M. Wells, the existing OCPRC Manager of Parks and Recreation Operations, has agreed to fill the OCPRC Executive Officer position on an interim basis, until a new Executive Officer is hired and appointed by the OCPRC. NOW THERFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hires and appoints Susan M. Wells as the Interim Executive Officer beginning March 8, 2021 until a permanent Executive Officer is hired and appointed by the Oakland County Parks and Recreation Commission. BE IT FURTHER RESOLVED that once a permanent Executive Officer is hired and appointed by the Oakland County Parks and Recreation Commission, Susan M. Wells shall be transferred to her previous position of Manager of Parks and Recreation Operations. AYES: Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. REPORTS: Fiscal Sustainability Work Group Manager of Parks and Recreation Operations Sue Wells advised the Fiscal Sustainability Workgroup will present a recommendation to the Commission on Waterford Oaks Waterpark at the April 7, 2021 OCPR Commission meeting. ORV Park Update Staff provided a brief update on Holly Oaks ORV Park. Topics covered in the update included: 2021 proposed ORV park opening - April 10, 2021; new personnel positions at the park; parking lot construction project; track upgrades/modifications; new requirement for vehicle flags; Holly Power Sports rental vehicles onsite for patrons to rent; and new potential sponsorships. OCPR Commission Meeting March 3, 2021 Page 11 Executive Officer Report In addition to the Executive Officer’s Report filed in the agenda packet, Executive Officer Daniel Stencil provided an update on the following items: • The next OCPR Commission meeting will be Wednesday, April 7, 2021 at 2:00 p.m. • The next OCPRC Executive Committee meeting is scheduled on Monday, March 15, 2021 at 1:00 p.m. via teleconference. • Proposed FY 2022-2024 OCPR Budget process and schedule. • Applications and hiring process for 2021 Summer Jobs at Oakland County Parks and Recreation. Mr. Stencil advised he will be part of the new OCPR Commissioner orientation scheduled on Monday, March 15, 2021, which will be his last day of employment with Oakland County Parks and Recreation. He also expressed his appreciation to the Commission for the proclamation and recognition of his years of service at Oakland County Parks and Recreation. Executive Committee Update Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the golf course consultant, the golf course information compiled by the consultant and staff, and the request from Fuller Oak Management Co. to waive its delinquent debt from the OCPR Conference Centers. OLD BUSINESS There was no old business to report. NEW BUSINESS Commissioner Herzog advised the Commission the OC Board of Commissioners approved a Climate Emergency Resolution in the fall of 2019. This will affect OCPR and the decisions the Commission will make in the future. This spurred other communities such as Royal Oak to have a similar climate resolution. Royal Oak has also done a Greenhouse Gas Inventory, made reduction goals and is currently working on a sustainability plan. She understands the County will be conducting an audit, have a campus and countywide plan, and create an Office of Sustainability. The state and other communities in Michigan have a goal of net zero by 2050, and she believes the County will have a similar goal. OCPR could be very valuable for the County in the visibility and promotion of these sustainability projects or public engagement, buy-in, and educational purposes, especially in communities that are not doing sustainability climate planning and implementation just yet. There will be more discussions, information and plans that will go through to achieve these goals. She wanted to call attention to this now as decisions are made for the parks system, and to make sure these decisions are viewed through a 2050 and environmental lens. Commissioner Charles requested the Commission have on the radar a discussion on deer culling, including the jurisdiction, the reach and the scope of the parks. Chairman McGillivray requested staff present a report on this matter at the April Commission meeting. ADJOURNMENT: Meeting adjourned at 4:40 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary OCPR Commission Meeting March 3, 2021 Page 12