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HomeMy WebLinkAboutMinutes - 2022.02.10 - 39419 February 10, 2022 Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 1:03 p.m. in the Oakland County Parks Activity Center. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Yolanda Charles, Andrea LaFontaine, Jim Nash, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Amanda Herzog, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Phil Castonia, Chief-Business Operations Mike Donnellon, Chief-Facilities Maintenance & Development Jim Dunleavy, Chief-Park Operations & Maint. – North District Tom Hughes, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Zachary Crane, Project Manager Engineer Mark Adams, Architectural Engineer Stephanie Mackey, Supervisor-Organizational Development Aaron Stepp, Supervisor-Business Systems Donna Folland, Senior Planner Jami Monte, Executive Secretary Ariane Fountain, Central Employee Records Coordinator Tiffany Mason, Communications& Marketing Assistant Jane Peterson, Communications& Marketing Assistant Shannon Kenny, Technical Office Specialist FISCAL SERVICES Jeff Phelps, P&R Fiscal Coordinator APPROVAL OF AGENDA McGillivray proposed to amend the agenda as follows: 1. Remove Item C, Holly Oaks ORV Update. 2. Reletter Item D, FY2022 Commission Approval Schedule (CIP/MMP Projects), as Item C. 3. Reletter Item E, Maintenance Management Plan (MMP) Budget Report, as Item D. 4. Insert the “Department Reorganization” resolution as Item 12 under the Regular Agenda. 5. Insert the “ARPA – Healthy Communities Parks and Outdoor Recreation Program” resolution as Item 13 under the Regular Agenda. 6. Renumber Item 12, Director’s Report, to Item 14. 7. Renumber Item 13, Executive Committee Update, to Item 15. Long moved to approve the agenda, as amended. Seconded by Bagley. Motion carried on a voice vote with Charles and VanderVeen absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Yolanda Charles Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Lance Stokes February 10, 2022 Page 2 APPROVAL OF MINUTES Bagley moved to approve the minutes of January 5, 2022, as presented. Seconded by LaFontaine. Motion carried on a voice vote with Charles absent. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Introduction of Jane Peterson & Tiffany Mason On behalf of Desiree Stanfield, Brandy Boyd introduced Jane Peterson and Tiffany Mason as full- time employees of the Public Communications and Marketing team. B. Recognition of Service – Ariane Fountain Brandy Boyd presented a Recognition of Service plaque to Ariane Fountain and read it aloud. COMMUNICATIONS/REPORTS C. FY2022 Commission Approval Schedule (CIP/MMP Projects) D. Maintenance Management Plan (MMP) Budget Report Long moved to receive and file Agenda Items C through D, as presented. Seconded by Nash. Motion carried on a voice vote. CONSENT AGENDA ITEMS 1. Multiple Parks – Pavement Maintenance Stokes moved to approve Multiple Parks – Pavement Maintenance, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 2. Waterford Oaks Activity Center and Recreation Program Services – Flooring Replacement VanderVeen stated that he would like to understand the condition of all 234 buildings owned by Parks and Recreation and requested a report outlining this information. VanderVeen moved to postpone consideration of the Waterford Oaks Activity Center and Recreation Program Services – Flooring Replacement until a report containing the condition and use of all buildings owned by Parks and Recreation is provided to the Fiscal Sustainability Committee. Seconded by Bagley. Motion carried on a roll call vote with LaFontaine and Stokes voting no. February 10, 2022 Page 3 REGULAR AGENDA ITEMS 3. FY2023 Asset Management Plan – Proposed Project List Long moved to receive and file the FY2023 Asset Management Plan – Proposed Project List, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 4. FY2023 Capital Equipment Replacement – Proposed Equipment List VanderVeen moved to receive and file the FY2023 Capital Equipment Replacement – Proposed Equipment List, as presented. Seconded by LaFontaine. Motion carried on a roll call vote with Stokes voting no. 5. Red Oaks Waterpark Ticket Purchase Agreement Charles moved to approve the Red Oaks Waterpark Ticket Purchase Agreement, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 6. Glen Oaks Conference Center – Walk-In Cooler Equipment Replacement Bagley moved to approve the Glen Oaks Conference Center – Walk-In Cooler Equipment Replacement, as presented. Seconded by Charles. Motion carried unanimously on a roll call vote. 7. Glen Oaks & White Lake Oaks – Irrigation Improvements Charles moved to approve the Glen Oaks & White Lake Oaks – Irrigation Improvements, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 8. Recreational Needs Assessment Survey Contract Recommendation LaFontaine moved to approve the Recreational Needs Assessment Survey Contract Recommendation, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 9. Revision to Parks Access Permit Policy – Employee Park/Facility Use Nash moved to approve the Revision to Parks Access Permit Policy – Employee Park/Facility Use, as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote. February 10, 2022 Page 4 10. Holly Oaks ORV Park – Additional Fees LaFontaine moved to approve the Holly Oaks ORV Par – Additional Fees, as presented. Seconded by Charles. Motion carried unanimously on a roll call vote. 11. Fiscal Services FY2022 First Quarter Financial Reports and Budget Amendments Stokes moved to approve the Fiscal Services FY2022 First Quarter Financial Reports and Budget Amendments, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 12. Department Reorganization Bagley moved to approve the Department Reorganization, as presented. Seconded by Long. Motion carried unanimously on a roll call vote. 13. ARPA – Healthy Communities Parks and Outdoor Recreation Program Nash moved to approve the ARPA – Healthy Communities Parks and Outdoor Recreation Program, as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 14. Director’s Report Director Ward provided an overview of his report and Stephanie Mackey provided an update on recruiting efforts. Charles moved to receive and file the Director’s Report. Seconded by Long. Motion carried on a voice vote with Bagley absent. 15. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on January 18, 2022. ANNOUNCEMENTS/ADJOURNMENT At 2:37 p.m., there being no further business to come before the Commission, the meeting was adjourned to March 2, 2022 or to the Call of the Chair. February 10, 2022 Page 5 Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.