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HomeMy WebLinkAboutMinutes - 2022.09.07 - 39428 September 7, 2022 Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:05 p.m. in the Parks Activity Center. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Ebony Bagley, Christine Long, Yolanda Charles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Community Services Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Tom Hughes, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Zachary Crane, Project Manager Engineer Mark Adams, Architectural Engineer Sandy Dorey, Recreation Program Supervisor Kate Pardy, Parks Supervisor-Addison Oaks Matt Pardy, Parks Supervisor-Red Oaks Desiree Stanfield, Supervisor-Marketing & Communications Ryan Danescu, Assistant Parks Supervisor-Red Oaks Jami Monte, Executive Secretary Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist Joe DeLauder, Parks Maintenance Aide Isabella Aune, College Intern ECONOMIC DEVELOPMENT Kristen Wiltfang, Administrator Trails, Transportation & Environment MANAGEMENT & BUDGET Jeff Phelps, Fiscal Services Supervisor Senior PURCHASING Andy Krumwiede, Buyer CITY OF SOUTHFIELD Fred Zorn, City Administrator Terry Fields, Director, Parks & Recreation HUBBELL ROTH & CLARK Mike Donnellon OXFORD TOWNSHIP Phil Castonia, Director, Parks & Recreation APPROVAL OF AGENDA VanderVeen moved to approve the agenda, as presented. Seconded by Stokes. Motion carried on a voice vote. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Yolanda Charles Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Lance Stokes September 7, 2022 Page 2 APPROVAL OF MINUTES Stokes moved to approve the minutes of August 3, 2022, as presented. Seconded by Nash. Motion carried on a voice vote. PUBLIC COMMENT The following persons spoke regarding the Red Oaks Golf Course: 1) Tim Hutchinson 2) Mary Lou Bibb – Berkley 3) Marsha Sugamele – Southfield 4) Therese Frye 5) Fred Green – Royal Oak 6) Mike Bujad – Royal Oak 7) Paul Mergentime – Madison Heights 8) Ken Bonneville – Madison Heights 9) Sue Delpup – Troy 10) Mark St. Charles – Madison Heights PRESENTATIONS/RECOGNITIONS A. Recognition – Phil Castonia B. Recognition – Mike Donnellon C. Recognition – Jeff Phelps Chairman McGillivray and Vice Chairman VanderVeen recognized and thanked Mr. Castonia, Mr. Donnellon and Mr. Phelps for their many years of service to Oakland County Parks and Recreation. D. Introduction – Isabella Aune (Intern) Brandy Boyd introduced Isabella (Izzy) Aune. E. Introduction – Joe DeLauder (Mobile Recreation Equipment Operator) Brandy Boyd and John Haney introduced Joe DeLauder. COMMUNICATIONS/REPORTS F. Communications and Marketing Quarterly Report Ms. Stanfield provided an overview of the Communications and Marketing Quarterly Report. G. Springfield Oaks – Mill Pond Dam – Removal & Restoration Project Update Ms. Prowse provided an update on the Springfield Oaks – Mill Pond Dam – Removal & Restoration Project, explaining that the project costs are higher than were previously anticipated. There is funding support from the Road Commission for Oakland County and grant funds that will be utilized toward this project. The remaining costs will be shared between Oakland County Parks and Recreation and Springfield Township. VanderVeen moved to direct staff to inform Springfield Township that it is the position of the Oakland County Parks and Recreation Commission that Oakland County Parks and Recreation’s contribution towards completion the Springfield Dam project shall not exceed 55% of remaining unfunded costs, per the Memorandum of Understanding with Springfield Township. Seconded by Stokes. September 7, 2022 Page 3 Motion carried on a roll call vote with LaFontaine voting no. The Commission meeting recessed at 2:56 p.m. The Commission meeting reconvened at 3:09 p.m. Members Present: Gary R. McGillivray, J. David VanderVeen, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes REGULAR AGENDA ITEMS 1. Clinton River Trail Road Crossing Project Support Quarles moved to approve the Clinton River Trail Road Crossing Project Support, as presented. Seconded by LaFontaine. Motion carried on a roll call vote. 2. Community Grant for Waterford Township Riverwalk Trail Extension Planning VanderVeen moved to approve the Community Grant for Waterford Township Riverwalk Trail Extension Planning, as presented. Seconded by Herzog. Motion carried on a roll call vote with Stokes voting no. 3. Water Resources Wastewater MOU – Amendment #1 Quarles moved to approve the Water Resources Wastewater MOU – Amendment #1, as presented. Seconded by Herzog. Motion carried on a roll call vote. 4. Oakland County Sheriff’s Office – Contract Amendment #1 Nash moved to approve the Oakland County Sheriff’s Office – Contract Amendment #1, as presented. Seconded by Quarles. Motion carried on a roll call vote. 5. FY 2023-2025 Budget/Asset Management Plan/Capital Equipment Plan LaFontaine moved to approve the FY 2023-2025 Budget/Asset Management Plan/Capital Equipment Plan, as presented. Seconded by Nash. Motion carried on a roll call vote. 6. Red Oaks Golf Course – Analysis and Public Engagement Plan Herzog moved to approve the Red Oaks Golf Course – Analysis and Public Engagement Plan, as presented. Seconded by VanderVeen. Motion carried on a roll call vote. September 7, 2022 Page 4 7. Healthy Communities Park and Outdoor Recreation Investment Plan (ARPA) / Letters of Intent: Madison Heights, Oak Park, Pontiac & Southfield Stokes moved to approve the Healthy Communities Park and Outdoor Recreation Investment Plan (ARPA) / Letters of Intent: Madison Heights, Oak Park, Pontiac & Southfield, as presented. Seconded by Quarles. Motion carried on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 8. Director’s Report Director Ward provided an overview of his report. 9. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on August 29, 2022. 10. Parks Environmental Sustainability Committee Report Ms. Cook-Maylen provided an overview of the Parks Environmental Sustainability Committee Report. ANNOUNCEMENTS/ADJOURNMENT Chairman McGillivray announced that the October 5, 2022 meeting will be held at Addison Oaks – Buhl Estate, and that the Commissioner photos will be taken at the November 2, 2022 meeting. At 3:51 p.m., there being no further business to come before the Commission, the meeting was adjourned to October 5, 2022, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.