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HomeMy WebLinkAboutMinutes - 2022.12.07 - 39431 December 7, 2022 Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:03 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Zachary Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Desiree Stanfield, Supervisor-Marketing & Communications Donna Folland, Supervisor-Planning Carol Bacak-Egbo, Parks Project Advisor Jami Monte, Staff Assistant Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist PURCHASING Andy Krumweide, Buyer SPRINGFIELD TOWNSHIP Laura Moreau, Township Supervisor Mike Losey, Natural Resources Manager OTHER Ed Davis APPROVAL OF AGENDA Chairman McGillivray proposed to amend the agenda as follows: 1. Remove Item C, Parks Environmental Sustainability Committee Report; 2. Reletter Item D, Fiscal Sustainability Committee Minutes, as Item C; 3. Reletter Item E, Five-Year Parks and Recreation Master Plan Review, as Item D. Stokes moved to approve the agenda, as amended. Seconded by VanderVeen. Motion carried on a voice vote. APPROVAL OF MINUTES Long moved to approve the minutes of November 2, 2022, as presented. Seconded by Nash. Motion carried on a voice vote. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes December 7, 2022 Page 2 PUBLIC COMMENT Mr. Davis commented on the Springfield Oaks Mill Pond Dam. PRESENTATIONS/RECOGNITIONS A. Parks are not just trails and trees Ms. Bacak-Egbo provided a presentation on the history of our parks. B. Golf Presentation Mr. Hughes provided a presentation on the 2022 golf season. COMMUNICATIONS/REPORTS C. Fiscal Sustainability Committee Minutes Director Ward provided an overview of the items discussed at the Fiscal Sustainability Committee meeting that was held on November 28, 2022. D. Five-Year Parks and Recreation Master Plan Review Ms. Folland provided an overview of the draft Five-Year Parks and Recreation Master Plan. REGULAR AGENDA ITEMS 1. Springfield Oaks – Mill Pond Dam Ms. Prowse requested to amend the proposed motion as follows: 1. Approve the expenditure of $2,085,499 of the budgeted $2,296,814 for th4e Mill Pond Dam Removal and Restoration Project; 2. Approve the grant application for $1,000,000 to the EGLE Dam Risk Reduction Grant Program; 3. Award the contract to the lowest qualified vendor, Anglin Civil, LLC of Livonia, MI in the amount of $4,197,137 for Base Bid #1 and Base Bid #2 for the mill pond dam removal and restoration project for a total project cost of $4,616,851, with the Charter Township of Springfield contract award approval at the December 8th Township Board meeting. Stokes moved to approve the Springfield Oaks – Mill Pond Dam project, as amended. Seconded by Nash. Motion carried on a roll call vote. 2. 2023 OCPR Proposed Fees & Charges Bagley moved to approve the 2023 OCPR Proposed Fees & Charges, as presented. Seconded by Herzog. Motion carried on a roll call vote. 3. 2023 Seasonal/Summer Incentives Long moved to approve the 2023 Seasonal/Summer Incentives, as presented. Seconded by Stokes. Motion carried on a roll call vote. December 7, 2022 Page 3 UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 4. Director’s Report Director Ward provided an overview of his report. 5. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on November 28, 2022. The Commission recessed at 3:30 p.m. The Commission reconvened at 3:49 p.m. Roll call attendance was taken. All Commission members were present. 6. Personnel Evaluation: OCPR Director (CLOSED SESSION) Bagley moved that the Oakland County Parks and Recreation Commission go into Closed Session for the purposes of considering the personnel evaluation of OCPR Director, Chris Ward. Seconded by VanderVeen. Motion carried on a roll call vote. The Commission went into Closed Session at 3:49 p.m. The Commission reconvened in Open Session at 4:04 p.m. ANNOUNCEMENTS/ADJOURNMENT Chairman McGillivray requested that the Commissioners consider and come up with 10 ideas to make improvements to our parks, programs, communications & special events. At 4:06 p.m., there being no further business to come before the Commission, the meeting was adjourned to January 4, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.