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HomeMy WebLinkAboutMinutes - 2023.01.04 - 39432 January 4, 2023 Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:05 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Amanda Herzog, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Andrea LaFontaine OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Tom Hughes, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Desiree Stanfield, Supervisor-Marketing & Communications Sandy Dorey, Supervisor- Recreation Programs & Services Donna Folland, Supervisor-Planning Matt Pardy, Park Supervisor-Red Oaks Mark Adams, Architectural Engineer Brad Wethy, Assistant Park Supervisor-Waterford Oaks Jami Monte, Staff Assistant Jess Whatley, Organizational Development Project Coordinator Sean Young, Skilled Maintenance Mechanic II Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist BOARD OF COMMISSIONERS Gwen Markham, Commissioner-District 15 OAKLAND COUNTY FAIRBOARD LC Scramlin, General Manager SIX RIVERS LAND CONSERVANCY Kristen Myers, Deputy Director PUBLIC Mary Ellen Quaine, OC Farmers Market Vendor April Forbes, OC Farmers Market Vendor Brian Penzien, OC Farmers Market Vendor Alec Smith, Oakland Conservation District James Hunter Misha Detkowski Wisam Brukho Shawna Quick Donald Jones Marjorie Findley OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes January 4, 2023 Page 2 APPROVAL OF AGENDA Chairman McGillivray proposed to amend the agenda as follows: 1. Insert “Revised 2023 Free Park Entry Days” as Item 6 under the Regular Agenda; 2. Reletter Item 6, Director’s Report, as Item 7 under New & Miscellaneous Business. Long moved to approve the agenda, as amended. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. APPROVAL OF MINUTES Quarles moved to approve the minutes of the December 7, 2022 Regular Meeting and the December 7, 2022 Closed Session, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. PUBLIC COMMENT The following persons addressed the Commission during public comment regarding Farmers Market improvements: 1. Mary Ellen Quaine 2. April Forbes 3. Brian Penzien NOMINATION & ELECTION OF 2023 OCPR COMMISSION OFFICERS A. Chairman B. Vice Chairman C. Secretary Long nominated to elect Gary McGillivray as Chairman, J. David VanderVeen as Vice Chairman, and Ebony Bagley as Secretary of the Oakland County Parks and Recreation Commission. Seconded by Stokes. Motion carried unanimously on a roll call vote. PUBLIC HEARING D. 2023-2027 Five-Year Parks and Recreation Master Plan Chairman McGillivray opened the Public Hearing at 2:19 p.m. and Ms. Folland provided a brief summary of the Master Plan. Chairman McGillivray opened the floor for public comment. The following persons addressed the Commission during public comment regarding the Master Plan: 1. Kristen Myers expressed her support on behalf of Six Rivers Land Conservancy regarding the acquisition of Turtle Woods Preserve, and Goal 5 of the Strategic Action Plan: Care for the Land and Natural Environment and Increase Green Infrastructure. 2. Donald Jones expressed appreciation for the creation of the Plan and for being forward-looking, especially regarding trails and sustainability. Donna Folland distributed additional written public comment from Meghan Cleary who expressed January 4, 2023 Page 3 concern regarding the selection of Green Acres Park in Hazel Park, recommending Albert-Sylvester Park instead; and recommending pesticide-free, pollinator-friendly management for the health and wellness of their community. There being no further public comment, Chairman McGillivray closed the Public Hearing at 2:30 p.m. PRESENTATIONS/RECOGNITIONS E. Staff Introduction – Sean Young Mr. Pardy introduced Sean Young as the new Skilled Maintenance Mechanic II at Red Oaks. COMMUNICATIONS/REPORTS F. Parks Environmental Sustainability Report Ms. Cook-Maylen provided a brief review of the Parks Environmental Sustainability Report. G. RPS and RAPP FY22 Summary Ms. Boyd provided a summary of the RPS and RAPP services provided in FY22. REGULAR AGENDA ITEMS 1. FY23 Recreation Assistance Partnership Program Plan Long moved to approve the FY23 Recreation Assistance Partnership Program Plan, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 2. Lyon Oaks Boardwalk Replacement VanderVeen moved to approve the Lyon Oaks Boardwalk Replacement, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 3. Red Oaks Boiler Replacement – Change Order Smith Charles moved to approve the Red Oaks Boiler Replacement – Change Order, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote with Nash absent. 4. Capital Equipment Purchase – Front-End Loader Herzog moved to approve the Capital Equipment Purchase – Front-End Loader, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote with Nash absent. 5. 2023-2027 Five-Year Parks and Recreation Master Plan Quarles moved to approve the 2023-2027 Five-Year Parks and Recreation Master Plan, as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote with Nash absent. January 4, 2023 Page 4 6. Revised 2023 Free Park Entry Days Bagley moved to approve the Revised 2023 Free Park Entry Days, as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote with Nash absent. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report. ANNOUNCEMENTS/ADJOURNMENT Chairman McGillivray reminded the Commissioners of his request for them to consider and come up with 10 ideas to make improvements to our parks, programs, communications & special events. At 3:16 p.m., there being no further business to come before the Commission, the meeting was adjourned to February 1, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.