The URL can be used to link to this page

Home My WebLink AboutAgendas/Packets - 1971.10.08 - 39533" PARKS AND RECREATION COMMISSION oakland county service center 2800 watkins lake road pontiac, michigan 338-6196 Frances Clark Chairman September 30, 1971 Velma Austin Vice -Chairman Henry A. Schiffer Secretary ® To the Members of the Daniel W. Barry Clarence A. Durbin PARKS AND RECREATION COMMISSION William L. Mainland Oakland County, Michigan Paul W. McGovern Donald W. Nick Carl W. O'Brien Ladies and Gentlemen: E. Frank Richardson Commissioners A meeting has been called of the PARKS AND • RECREATION COMMISSION as follows: Kenneth L. Van Natto Director TIME ........... 9:30 a.m. Friday, October 8, 1971 Gerard C. Lacey Assistant Director PLACE .......... Parks and Recreation Office 2800 Watkins Lake Road Pauline McCormick Adm. Assistant • Pontiac, Michigan 48054 PURPOSE ........ Special Meeting The meeting is called in accordance with authori- zation of Frances Clark, Chairman of the Parks and Recreation Commission. Cordially, Kenneth L. Van Natta KLV:mmj OAKLAND COUNTY PARKS AND RECREATION COMMISSION AGENDA October 8, 1971 1. Call Meeting to Order - 9:30 a.m. 2. Roll Call 3. Approval of minutes of September 17, 1971 4. Questions on Operating Budget 5. Leave for Field Trip to Davisburg County Park - 10:00 a.m. 6. Leave Davisburg for Independence -Oaks - 11:00 a.m. 7. Adjourn at 12:30 p.m. r •y ,!c„;1�;,��!"t .rti+;4:1�c.7v:; ^in ...1.:+....-..''..fol,ri'.c'2ti:4^:{w.,�:�,'rW.-tr_5a.tn•; .. x..l �ti ti:;:.. ^wc��4•s,,•,,,..r. 10 a.8 40 Sb 1 4 �i j (tiJ �I Cti,`I oli r I` �•f ,✓r� \ �� wilt � 1 1y � 1 ; ' Ya; R � • \� � M 4 y .l. )'--_'•.. ____.,__.._....—_...._.......—.....�....n..w.�.....w.+.w.,..,.:.—n-,e ,. _. ••. rn+'. c. +i c..n.S.r .v...... u- .,,r .-.Lr- .rr1.�.s e } I 1 1 .. all � /r • AGENDA ITEM #4 This proposed exchange of property was explained a year ago. It is now approaching the stage when some action is necessary. The Bureau of Outdoor Recreation must approve of this right-of-way take, prior to the time the State Highway Department makes final plans. The property in question is about ten acres on the east side of the Park south of Andersonville Road. We have asked, or requested, the Highway Department to square up our land holdings in this area. To do this they will have to buy and deed to us some twenty acres of land laying due south of the 4-H Building. The Highway Department has tenatively agreed to do this. Among other documentation, the Bureau of Outdoor Recreation desires a resolution from this Commission saying that they concur with the exchange and authorize the Director to take the necessary steps to make this exchange subject to the final approval of the County Board of Commissioners. AGENDA ITEM #5 Low bidder on the Park Shelter Building at Davisburg was the P. J. Mason Construction Company. Mr. Hood, of Odell, Hewlett and Luckenbach, has recom- mended the above firm, who is also constructing the 4-H buildings, be awarded the contract. Mr. Hood advises he should meet with the builders and he has recommended some changes that would lower the contract price. The main item was bituminous paving and grading. This work would be done under direction of Mr. Laird. The purpose of this was to save as many trees as possible, keep the grades easy and to provide for an unloading area at the first floor grade that was not included in the plans or site work. This was a $3,400.00 credit. It is expected that we can accomplish this plus the unloading area and drive way to it for approximately the same amount. It is recommended that we proceed with this project and the site work around it. AGENDA ITEM #6 Presented for your approval is a floor plan for a manager's residence. Construction costs for this building was estimated by Davisburg Lumber Company to be $28,000.00. Construction details are not available to be submitted as bid specifications. Architectural firms may render the drawings and list the specifications so that the projects may be let for bids under the general County conditions. There are two such buildings needed; one at Springfield - Oaks and one at Independence -Oaks. It is recommended that the construction of these build- ings be started at the earliest possible date, especially in the case of Springfield -Oaks. AGENDA ITEM #7 The initial programming of Waterford -Oaks' development is now under way. This is a state controlled project, and the grant amount is $750,000.00. All of the conditions and operating agreements are not known as yet. The preliminary material must be submitted to the State and be approved by them. The material needed to be submitted includes cost estimates by all work not done by State staff. It is recommended that Charles R. Beltz does the engineering work on the Hockey rink and that W. B. Edwards, P. E. does the engineering on the pool. Both of these people, though not personally known to me, enjoy the reputation of being the best in their fields. The concept at Waterford is to tie all buildings to- gether for a complete activity center acting as one unit. The old buildings will be renovated as an integral part of the overall design. It is expected that the cost for this work will exceed the $750,000.00 grant. A completed cost analysis will be submitted after engineering estimates. AGENDA ITEM #8 Preliminary meetings with HUD regarding all development items contained in our letter of interest are now under way. This is the new "Legacy of Parks" program that contains development money that may cover a two year period. We have requested a development program for five (5) Parks totaling $1,826,120.00 for the next year. It is expected we will have to match one-half of this or $913,060.00. When this phase of the program is completed, if in one year from contract date, we will be allowed to request the phase II grant. We have been informed that our letter of consent will soon be forthcoming, however, this does not mean all items in the request will be funded. We will have to exert some flexibility in our priorities. A breakdown of the request is attached for your infor- mation. AGENDA ITEM #9 - OLD BUSINESS HCMA - Marshbank A feasibility study is under way for this site. It is being done by staff and HCMA. Possible recreation oppor- tunities and facilities, as well as the impact on the area, will be closely scrutinized. A report will be forwarded to all Commission members when completed. Signs This item was requested to be reviewed at this meeting. Addison -Oaks Shelter Building Per resolution of the Commission we have ascertained from Corporation Counsel that a bid bond is not necessary. The contract is being awarded to Adair-Chaldecott Construc- tion Company who was low bidder and the contract form is ready for the Chairman's signature. AGENDA ITEM #10 Budget Expenditure Report The attached report is the expenditures of the approved operating budget through August 31, 1971. The total amount of money budgeted for each Park operation is shown at the bottom of the respective reports. This report also shows total amount of income received from the operations of each Park through August 31, 1971. The asterisk denotes monies that were not budgeted but expended by Commission resolution. At the bottom of each page the percentage of the budget expended is shown. *Monies Expended by Commission Resolution (Not Budgeted) *Miscellaneous Purchase of Sesqui-Centennial Plates $ 1,008.00 Plaques for Past Commission Members 132.70 Marine Safety Awards $ 112.50 All Star Basketball 1,000.00 Board of Commissioners' Luncheon 432.88 *Travel & Conference NACO Convention Expense One (1) Commission Member $ 127.75