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Home My WebLink AboutAgendas/Packets - 1972.06.09 - 39553oakland county service center Frances Clark Chairman Donald W. Nick Vice -Chairman Henry A. Schiffer Secretary s Clarence A. Durbin Emil Jawors William L. Mainland Paul W. McGovern Carl W. O'Brien William M. Richards E. Frank Richardson R. Eric Reickel Director Gerard C. Lacey Assistant Director Pauline McCormick Adm. Assistant ,,ARKS AND RECREATION• 1, • • 2800 watkins lake road pontioc, michigan June 5, 1972 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME.............9:30 a.m. Friday, June 9, 1972 • 338-6196 PLACE ............ Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan 48054 PURPOSE .......... Regular Meeting The meeting is called in accordance with authori- zation of Frances P. Clark, Chairman of the Parks and Recreation Commission. Cordially, R. Eric Reickel Director OAKLAND COUNTY PARKS AND RECREATION COMMISSION AGENDA June 9, 1972 1. Call Meeting to Order 2. Roll Call 3. Approval of Minutes of May 24, 1972 4. Approval of Payments - May Vo. 5-109 through May Vo. 5-196 5. Statements of Operation - April, 1972 6. Old Business a. Adams Woods b. Youth Activities Building - Rental Fees 7. New Business a. Waterford -Oaks Residence b. White Lake -Oaks dispensing system 8. Adjourn OAKLAND COUNTY PARKS AND RECREATION COMMISSION • Revised Proposed By -.Laws May 24, 1972 OFFICERS of the Commission sho11 h( Chairman - Chairman shall chair all meetings of Comml,;sion when present except for the election of the office of Chairman itsel!:, and shall pre- pare the agenda for all regular meetings. Vice -Chairman - Vice Chairman shall chair meetings in absence of Chairman. Secretary - Secretary shall keep in good detail all minutes of regular meetings or shall delegate authority to do so to a qualified shorthand stenographer. Election of officers shall be the first (lst) meeting of each year. THE COMMISSION SHALL MEET regularly twice a month, on the second (2nd) and fourth (4th) Friday. Special meetings may be called as needed by the Chairman or by three (3) members of the Commission. COMMITTEES shall be appointed Fy the Chairman and shall meet under the same conditions and rules as does the Commission. Any three (3) or more members of the Commission appointed by the Chairman may constitute a committee. Each committee will be reappointed one month after election of officers. A QUORUM: In accordance with Public Act 261 of the year 1965, as amended, six (6) members of the Commission present and voting shall constitute a quorum, ON QUESTIONS OF SUBSTANCE, passage shall require a sub- stantial majority of those present and voting, not merely a simple majority. A full ten (10) members being present and voting, seven (7) members voting io leaguE ,hall. constitute a substantial majority. Nine (9) meobe.rs beitig present and voting, six (6) members voting in league shall constitute a substantial majority. In the instance of eight (8) members, or any lesser number of members being present and voting, five (S) member:; voting in league shall constitute a substantial majority. All questions of substance shall be taken by a call of the roll. A QUESTION OF SUBSTANCE shall be determined by the chair in all instances not covered by these rules. Automatic questions of substance shall be: Purchase of lands by the Commission; approval of contracts; a challenge and overriding of a decision of the chair; to limit debate to one hour; filling of Director position in case of vacancy; discharging of Director; expenditures other than budgeted items of one -thousand dollars ('?1,000.00) or more; approval of the yearly budget; and waiving tf any of the by-laws or rules adopted. ANY PERSON may address the Commission at a request to the Commission at least ten (10) days prior to the next scheduled meeting, unless a majority of the members present and voting shall object. STAFF MEMBERS may attend seminars and educational conferences and similar functions upon approval of the Commission. -2- COMMISSIONERS may attend seminars and educational conferences 0 and similar functions upon approval of the Commission. COMMISSIONERS shall tour the parks at least once a year and make a personal check of the bui I irir, :inui s�ro_:nds. THE COMMISSION MAY NOT stand in re:esti over -night or until the next day. ALL MEMBERS shall be notified of meetings in r ting fo;t-v- eight (48) hours in advance of said meeting. ONE HOUR LIMITATION OF DEBATE: A one hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has carried by a substantial majority, the Chair- man shall divide the time equally between the members present and voting. Members may yield,their allotted time to another member. A MEMBER shall be recognized by the chair before addressing the Commission. THE AGENDA ITEMS not considerei at a regular meeting shall automatically be carried over to the next meetiiiy, and will he considered within one month of their first appearance on the agenda. THE DIRECTOR shall bear responsihiIity ?nr the preparation of the budget and shall submit such a budget to the Commission at the beginning of each fiscal year (beginning January 1st) for their approval. - 3 - NO EXPENDITURES above one-throusand dollars (51,000.00) may be approved by the Director unless it be previously approved in the budget, without a substantial majority of ttie Commission's approval. Submitted Rv : ;;arl W. C' T rien C'OmmissiOTi Member F. Frank Richardson Commission Member Robert Allen Civil Counsel -4- VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT 5-109 William Rexx Extra help - setting up bleachers.- S rin field -Oaks 42.90 -110 Judy Smith Deposit Refund - Addison -Oaks 50.00 5-111 Sundry Commission Meetings) Administrative Meetings of May 11 12 & 18 1972 552.70 5-112 William Allen Extra help - Springfield -Oaks 27.00 5-113 Ward S. Newman Jr. Custodial Services - Administrative 140.00 5-114 Oakland Countv Parks Gratuities Fund - Addison -Oaks 675.26 5-115 Oakland County Parks Petty Cash Fund - Springfield 77.14 5-116 Sundry Extra Help) Extra Help - Waterford -Oaks 20.00 5-116a Sundry Commission Meetings Administrative Meetings of May 23 & 24 1972 364.80 5-117 Purves Excavating Parking Lot - Addison -Oaks Moving bleachers - Springfield 1,824.00 5-118 Floyd Halsey Grounds E ense - Administrative 28.00 5-119 The Pontiac Press Administrative One year subscription 32.00 5-120 Clarkston Disposal Rubbish Removal -_Springfield 85.00 5-121 Sundry Extra Help) Dedication Day Extra help - Springfield -Oaks 48.00 5-122 Oakland Countv Parks PettyCash Fund - White Lake 97.53 5-123 Vicki Seav Waterford -Oaks Refund from Dog Obedience Class 20.00 5-124 Tasty Bakeries Waterford -Oaks Concessions for Resale 30.00 5-125 ShirleyCore De osit Refund - Waterford -Oaks 20.00 5-126 Bob Wiegand Piano Tuning - Waterford -Oaks 18.00 5-127 L. R. Marlowe & Sons Disposal Rubbish Removal - White Lake 25.00 5-128 Sundry Commission Meetings) Administrative Meetings of May 25 & 26 1972 143.20 5-129 Oakland County Parks PettyCash Fund - Administrative 68.41 -130 Oakland County Parks Gratuities Fund - Addison -Oaks 145.65 5-131 Sundry Extra Help) Extra Help - Addison -Oaks 868.13 5-132 Oakland County Parks PettyCash Fund - Springfield 98.46 5-133 Elizabeth Trier Bi-weekly advance for Commission Concession Stand - Groveland 200.00 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT 5-134 William W ant Contract Payment (Chef) -Addison 505.00 5-135 Sundry Extra Help) Extra Help - Waterford -Oaks 40.00 5-136 Bernadine Paull Waterford -Oaks Instructor - Dog Obedience Class 128.00 5-137 Michigan Bell Telephone Administrative, Phone Bills - Waterford White La<e 291.19 5-138 Monroe The Calculator Co. Machine Repair - Administrative 2.5 5-139 Arctic Refrigeration Administrative Air Conditioning Repair - 56.50 5-140 National Recreation & Park Assoc.Membershi Dues - Mr. Reickel 25.00 5-141 Artic Printing Company Office Supplies - Administrative olf Score Cards - Springfield, 377.25 5-142 Pontiac Travel Service Air fare to White Lake Food Show - Mr. Nick & Mr. W ant 108.00 5-143 11 r-K ndin er Equip. Re air - Springfield -Oaks 10.17 Electric Service Electrical Services at Springfiel Addison and White Lake -Oaks , 762.00 5-145 Robert French Springfield -Oaks Sand & gravel - 4-H Activities Cn r. 950.00 5-146 Oakland County Garage Insurance - Springfield, Groveland, r n 252.00 5-147 Hubbard's Cupboard White Lake Concession for Resale - S rin fie d 7.68 5-148 Holly Bakery Concession for Resale - S ringfie d 9.12 5-149 Rud 's Food for Resale - 5 rin field 35.00 5-150 Michigan Coffee Service Inc. Concession for Resale - S ringfie d 51.40 5-151 Town & Country Communications - Addison & Groveland 143.91 5-152 _Megaphones Oakland Mill Supply Co. Equip. Repair - Addison -Oaks 6.00 5-153 James N. La an Clorinatin two wells-Groveland 70.00 5-154 Consumers Power Utility Bill - Groveland-Oaks 7.60 5-155 Consumers Power White Lake Utility Bill - Waterford 242.59 -156 The Detroit Edison Co. Groveland, Addison Utilit Bill - White Lake 258.18 5-157 VOID -0- Rud 's Food for Resale - Waterford 1,098.00 5-159 Marion High School Deposit Refund - Addison 35.50 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION NUMBER VENDOR PURPOSE AMOUNT 5-160 Ritter's Farm Markets Grounds Expense - Addison 95.03 5-161 Cruise Out, Inc Grounds Expense - Addison 73.95 -162 Automatic Stoker Service Bldg. Repair - Addison 55.54 5-163 Lewis Furniture CompanV ar etin - Addison 409.00 5-164 Oakland County Parks Pettv Cash Fund - Addison -Oaks 26.12 5-165 Interstate Alarm Systems, Inc. White Lake -Oaks Reset tape - alarm system 30.00 5-166 Ellis and Ford Mfg. Co. Equip. Repair - White Lake -Oaks 7.48 5-167 Sprinkler Irrigation Supply Repair to sprinkling system - White Lake -Oaks 35.64 5-168 R and D Welding Welding of pump - White Lake 90.00 5-169 Turf rass Inc. Seed for golf course - White Lake 240.00 5-170 -Rochester Germicide Co. Grounds E ense - White Lake 102.00 5-171 Huttenlocher, Kerns Norvell Liquor License Insurance - White Lake -Oaks 44.50 5-172 Pontiac Tobacco & Candy Co. Concession for Resale - White Lake 45.30 5-173 Detroit Stewart In-Fra-Red Concession for Resale - White Lake 172,76 5-174 Pontiac Stamp, Stencil Office Su lies - Administrative 10.80 S n Milea e - Administrative 6.42 5-176 R. Elkins Excavating Co. Demolition of house - White Lake 1,484.00 5-177 Oakland County Parks Gratuities Fund - Addison -Oaks 636.85' 5-178 Michigan Rental Service Grounds Expense - Springfield 111.00 5-179 Rud 's Concession for Resale - Springfield 15.45 5-180 Gravely Corporation Equip. Repair - Groveland-Oaks 20.10 5-181 Superior Tea & Coffee Co. Concessions for Resale - Grovelan 16.35 5-182 Nickson Gravely Tractor Sales Equip. Repair - Addison -Oaks 4.16 5-183 Holly Tractor Sales Equip. Re air - S rin field -Oaks 13.35 5-184 John A. Sexton & Co. Supplies and Food for Resale - Addison -Oaks 12091.80 5-185 Banner Linen Service Laundry Expense - Springfield 10.70 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT 5-186 Sylvan Cleaners Inc. — Dries cleaned - Administrative 121.55 5-187 Clarkston Power Center E ui . repair - Springfield 7.25 5-188 Clark's Store Fixtures Concession E u' ment - Groveland 81.00 5-189 Walter Leuneberg Equip. Re air - Groveland 33,00 5-190 Rud 's Market Food for Resale - Waterford 799.00 5-191 Oakland County Parks PettV Cash Fund - Addison 23.59 5-192 Pro ress Electric Supply New addition Electrical Supplies - White Lake 240.01 5-193 Michigan Bell Telephone Phone bill - White Lake 15,31 5-194 Van's Auto Supply Equip. Re air - White Lake 5-195 Continental Coffee Co. White Lake Concession Supplies and Resale - 142.27 5-196 Payroll All Parks 10,363.32 TOTAL 27 852.34- OAKLAND COUNTY PARKS AND RECREATION COMMISSION ADMINISTRATIVE Statement of Operations January 1 through April 30, 1972 Cash on Hand: January 1, 1972 Investments: January 1, 1972 Receipts Tax Revenue Interest on Delinquent Tax Interest on Investments Miscellaneous Revenue Total Available Funds Disbursements Equipment Purchase Administrative Expense Salaries Communications Custodial Service Equipment Rental, Maintenance, Repair and Expense Insurance Membership Dues and Publications Promotional Expense Office Supplies Per Diem and Mileage - Commission Professional Service Transportation Travel and Conference Housekeeping and Janitor Supplies Maintenance Salaries Laundry and Dry Cleaning Small Tools Total Expenses Add: Vouchers Payable 12/31/71 Less: Vouchers Payable 4/30/72 Total Cash Disbursements Fund Balance Cash Balance Investments Budget Expenditures: 24.08% Budget Balance: 75.92% 1972 Operating Budget: $ 148,714.00 CURRENT MONTH $ 248,788.22 204.41 5,026.83 142.25 $ 254,161.71 $ 90.66 4,308.32 197.82 140.00 81.80 -0- 140.00 -0- 87.65 19538.60 -0- 491.98 35.04 4.00 $ 7,025.21 $ 890.46 34.70 3.00 $ 928.16 $ 8,044.03 $ 9,597.11 -3,380.79 YEAR TO DATE $ 109,674.00 500.000.00 $ 609,674.00 $1,087,403.81 910.41 10,903.91 142.25 $1,709,034.38 $ 1,087.50 18,315.37 835.12 560.00 226.80 70.00 171.67 522.40 597.65 60627.40 3,000.00 714.67 1,090.60 12.00 $ 32,743.68 $ 3,784.45 86.75 37.15 3,908.35 $ 37,739.53 6,216.32 $ 43,955.85 $1,665,078.53 $ 70,425.53 11400,000.00 $1,470,425.53 _I`- ..-t°=,'+`F1P�=-,�ws�tir.• +wsn-: ��--.. �_ - .- .e OAKLAND COUNTY PARKS AND RECREATION COMMISSION SPRINGFIELD-OAKS Statement of Operations January 1 through April 30, 1972 CURRENT YEAR TO MONTH DATE Income -Revenue -- $ 2,785.55 $ 2,785.55 Greens Fees 129.65 129.65 Pro Shop Sales 128.86 128.86 Concession Sales 19.00 19.00 Golf Equipment Rental Total Park Income $ 3,063.06 $ 3,063.06 Park Expenses $ 2,100.00 $ 8,924.99 Salaries Salaries - part time 4 4. Communications 17.85 17. 32.93 Equipment Rental, Maintenance, 245.00 14 445.00 Repair and Expense Garbage and Rubbish Removal .. Grounds Expense and Maintenance 1,208.71 2,339.21 195.89 Heat, Lights, Gas, and Water 201.36 -0- 84.00 Insurance Laundry and Dry Cleaning 34.70 121.45 Maintenance of Buildings 34.78 34.78 28.00 Membership Dues and Publications -0- 6.00 Miscellaneous -0- 4.30 9.12 Office Supplies 230.24 395.24 Transportation -0- 71.30 Travel and Conference 3.87 3.87 Housekeeping and Janitor Supplies 9.95 Concession Supplies and Expense 9.95 114.45 114.45 Concession Merchandise for Resale 260.96 260.96 Golf Merchandise for Resale -6.20 -6.20 Overage Total Park Expenses $ 4,949.86 $ 13,503.08 Excess Park Expenses Over Income $ 1,886.80 $ 10,440.02 Budget Expenditures: 26.04% Budget Balance: 73.96% 1972 Operating Budget: $ 51,293.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION SPRINGFIELD-OAKS YOUTH ACTIVITIES CENTER Statement of Operations January 1 through April 30, 1972 Income -Revenue Activities Center Rental Total Center Income Center Expenses Membership Dues and Publications Promotional Expenses Total Center Expenses Excess Center Income Over Expenses Budget Expenditures: Budget Balance: 1972 Operating Budget: .90% 99.10% $ 44,420.00 CURRENT MONTH $ -0- $ -0- $ -0- $ -0- YEAR TO DATE $ 6,000.00 $ 6,000.00 $ 15.00 25.00 $ 40.00 $ 5,960.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION GROVELAND-OAKS Statement of Operations January 1 through April 30, 1972 CURRENT MONTH YEAR TO DATE Income -Revenue Entrance Fees $ 188.00 $ 781.00 Telephone Commission -0- 1.73 Total Park Income $ 188.00 $ 782.73 Park Expenses Salaries $ 1,195.84 $ 5,094.41 Salaries - part time 280.00 280.00 Communications 26.01 75.55 Equipment Rental, Maintenance, Repair and Expense 96.07 114.98 Grounds Expense and Maintenance 81.37 81.37 Heat, Lights, Gas, and Water 52.90 525.98 Insurance -0- 84.00 Laundry and Dry Cleaning 34.70 104.10 Maintenance of Buildings 47.66 60.05 Office Supplies -0- 4.85 Small Tools 7.87 7.87 Total Park Expenses $ 1,822.42 $ 6,433.16 Excess Park Expenses Over Income $ 11 ,634.42 $ 5,65Ov43 Rental Building Income Rent from Buildings $ 160.00 $ 580.00 Rental Buildin¢ Expenses Maintenance of Buildings -0- 54.20 Net Rental Income $ 160.00 $ 525.80 Less Park Loss-1,634.42-5,650.43 Total Net Loss $ 1,474.42 $ 5,124.63 Budget Expenditures: 7.71% Budget Balance: 92.29% 1972 Operating Budget: $ 83,354.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION INDEPENDENCE -OAKS Statement of Operations January 1 through April 30, 1972 Income -Revenue Total Park Income Park Expenses Salaries Equipment Rental, Maintenance, Repair and Expense Insurance Laundry and Dry Cleaning Miscellaneous Office Supplies Travel and Conference Total Park Expenses Excess Park Expenses Over Income Budget Expenditures: 11.71% Budget Balance: 88.29% 1972 Operating Budget: $ 36,515.00 CURRENT YEAR TO MONTH DATE $ -0- $ -0- $ 924.00 $ 3,946.96 41.42 55.15 -0- 84.00 34.70 104.10 -0- 6.00 -0- 4.82 -0- 75.90 $ 1,000.12 $ 4,276.93 $ 1,000.12 $ 4,276.93 OAKLAND COUNTY PARKS.AND RECREATION COMMISSION WATERFORD-OAKS Statement of Operations January 1 through April 30, 1972 CURRENT YEAR TO MONTH DATE Income -Revenue Activities Classes $ 462.50 $ 922'50'j Special Rentals 81.00 387.00 Concession Sales 2,932.07 8,587.39 Rent - Activities Center 855.00 3,470.00 Miscellaneous -0- 80.00 Total Park Income $ 4,330.57 $ 13,446.89 Park Expenses Salaries $ 947.46 $ 4,046.30 Salaries - part time 416.38 1,336.02 Activity Center Classes -0- 315.49 and Expenses Activity Center Rentals -0- 242.50 Communications 9.10 1.21 Equipment Rental, Maintenance, Repair and Expense 71.51 77.11 Heat, Lights, Gas, and Water 674.63 1,828.49 Insurance -0- 84.00 Maintenance of Buildings 62.10 657.27 Membership Dues and Publications 20.00 42.00 Miscellaneous -40.00 -40.00 Office Supplies 16.80 45.65 Housekeeping and Janitor Supplies 53.45 335.26 Concession Supplies and Expense 2.80 53.61 Concession Merchandise for Resale 2,386.92 4,783.44 Security Service -0- -14.34 Small Tools -0- 2.00 Total Park Expenses $ 4,621.15 $ 13,796.01 Excess Park Expenses Over Income $ 290.58 $ 349.12 Budget Expenditures: 25.83% Budget Balance: 74.17% 1972 Operating Budget: $ 329522.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION ADDISON-OAKS Statement of Operations January 1 through April 30, 1972 CURRENT MONTH Income -Revenue YEAR TO DATE Entrance Fees $ -0- $ 3,429.50 Concession Sales -0- 1,674.17 Contract Commission -0- 47.00 Miscellaneous -0- 2,848.92 Total Park Income $ -0- $ 7,999.59 Park Expenses Salaries $ 1,906.14 $ 8,120.40 Salaries - part time -0- 80.00 Equipment Rental, Maintenance, Repair and Expense 528.41 1,140.97 Grounds Expense and Maintenance 1,526.85 29020.82 Heat, Lights, Gas, and Water 47.69 640.91 Insurance -0- 84.00 Laundry and Dry Cleaning 86.75 260.25 Maintenance of Buildings 33.19 197.81 Office Supplies 8.54 41.36 Travel and Conference -0- 75.90 Housekeeping and Janitor Supplies -0- 9.70 Concession Supplies and Expense -0- 135.13 Concession Merchandise for Resale 158.28 3,011.91 Overage -0- -45.99 Total Park Expenses $ 4,295.85 $ 15,773.17 Excess Park Expenses Over Income $ 4,295.85 $ 7,773.58 Budget Expenditures: 17.48% Budget Balance: 82.52% 1972 Operating Budget: $ 720469.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION ADDISON-OAKS CONFERENCE CENTER Statement of Operations January 1 through April 30, 1972 CURRENT YEAR TO MONTH DATE Income -Revenue Food Service $ 1,330.00 $ 100493.00 Special Rentals 580.00 2,655.50 Total Center Income $ 1,910.00 $ 13,148.50 Conference Center Expenses Salaries $ 2,120.76 $ 6,998.29 Salaries - part time 845.32 3,270.76 Communications 49.30 161.96 Equipment Rental, Maintenance, Repair and Expense 474.49 544.49 Garbage and Rubbish Removal 50.00 200.00 Grounds Expense and Maintenance 12.55 12.55 Heat, Lights, Gas, and Water 474.09 29812.86 Laundry and Dry Cleaning 94.25 269,65 Maintenance of Buildings 163.80 240.49 Miscellaneous -33.79 -33.79 Office Supplies -0- 37.23 Housekeeping and Janitor Supplies 20.37 329.17 Kitchen Supplies and Expense -56.27 56.51 Food Service Expense 77.00 3,730.89 Overage -0- -10.00 Total Center Expenses $ 4,291.87 $ 18,621.06 Excess Center Expenses Over Income $ 2,381.87 $ 5,472.56 Budget Expenditures: 27.86% Budget Balance: 72.14% 1972 Operating Budget: $ 53,725.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION WHITE LAKE -OAKS Statement of Operations January 1 through April 20, 1972 CURRENT YEAR TO MONTH DATE Income -Revenue $ 4,578.23 $ 10,433.73 Greens Fees Pro Shop Sales 125.05 133.75 Concession Sales 239.08 241.27 Golf Equipment Rental 108.30 258.30 Contract Commission 29.50 29.50 Total Park Income $ 5,080.16 $ 11,096.55 Park Expenses Salaries $ 1,615.38 $ 6,903.96 Salaries - part time 295.26 295.26 Communications 74.07 266.99 Equipment Rental, MaintenancV, Repair and Expense 225.30 967.40 Garbage and Rubbish Removal 25.00 75.00 Grounds Expense and Maintenance 3,029.57 4,468.17 Heat, Lights, Gas, and Water 654.44 1,954.68 Liquor License Fee -0- 535.00 Insurance -0- 84.00 Laundry and Dry Cleaning 86.75 225.55 Maintenance of Buildings 191.24 701.87 Office Supplies 21.75 30.59 Housekeeping and Janitor Supplies 5.65 15.87 Concession Merchandise for Resale 41.97 51.74 Small Tools 34.55 56.34 Overage -149 -11.49 Total Park Expenses $ 6,299.44 $ 16,620.93 Excess Park Expenses Over Income $-51,219.28 $ 5,524.38 Budget Expenditures: 24.95% Budget Balance: 75.05% 1972 Operating Budget: $ 64,295.00 ADAMS WOODS The Adams Woods Council has requested to be on the agenda to review with the Commission their financial plans for the purchase of Adams Woods Nature Conservancy, a non-profit foundation, that loans money to groups interested in preserving Open Space, has committed the $2.7 million for this project. This is the last asking price Mr. Robertson stated in writing to the Conservancy. This allows the Conservancy to pick up the option from Mr. Robertson, and take the pressure off the development plans. There are certain requirements needed before the Conservancy can proceed. They are as follows: County must agree with this project by declaring their interest in this project. County must promise to pay back the $2.7 million within a certain period of time (to be negotiated). Apply to Bureau of Outdoor Recreation for 50% funding. (If B.O.R. does not accept project it will be impossible to continue with acquisition.) Adams Woods Council will at this time solicit funds for the remaining 50% to be paid back. If the Council fails in receiving all of the 50% needed, the County would have to pick up the balance. This more or less gives you what the mission of the Adams Woods Council wants to present. I would suggest the Commission listen to their presentation, ask any questions that are necessary and not make any comments until you have an opportunity to discuss this in executive session. -2- YOUTH ACTIVITIES CENTER RENTAL FEES The recommended rental fees for the Youth Activities Center are based as close as possible to conform with the fees charged for similar space in the area. The thing we had to be cautious of was, to make sure we were in line and not under cutting. This facility will create quite a few tense moments when attempting to coordinate all the areas available at any one time. The fee schedule can only be considered tentative and subject to change at any time. FEE SCHEDULE ENTIRE BUILDING $300.00 per day EXHIBIT HALL Event - Reception, Banquets, etc. 8:00 a.m. - 4:00 p.m. $ 75.00 6:00 p.m. - 2:00 a.m. 200.00 All Day 225.00 (When we enlarge our food service we couldr. use same policy as Addison Conference Center.) Event - Promotional (both rooms) All Day - $200.00 plus 10% gross ticket sales MULTI -PURPOSE ROOM 8:00 a.m. - 4:00 p.m. 6:00 p.m. - 2:00 a.m. All Day MEETING ROOMS $15.00 per hour ARENA $100.00 per day CONCESSION $ 35.00 75.00 100.00 Operated by Parks and Recreation Commission for all events. PARKING If a parking fee is charged by lessee, Commission shall be reimbursed 25% CLEAN-UP A $25.00 bond is required by all lessees, refundable if area is cleaned by lessee, with approval of lessor. NON-PROFIT GROUPS (Church - Charitable) Reduced 50% of going rate - determination of qualifications by director with recommendation from manager, 2806 Watkins Lake Road Pontiac, Michigan 48054 May 31, 1972 Mr. R. Eric Reickel, Director Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan 48054 RE: Park Housing - Waterford -Oaks Dear Mr. Reickel: We have discussed many reasons for my family moving to a more suitable house on Watkins Lake Road. The opportunity for me to purchase such a fine home in the immediate area of Waterford - Oaks is a dream come true for my entire family. The Jackson family has outgrown the present house at Waterford - Oaks. The house has only two bedrooms, no basement or storage area and a total of three extremely small closets. A couple could be very comfortable in this nice little house, but with two growing boys we can not. Other problems arise almost everyday with the poor location of this house. Anyone living here will have very little privacy and the noise until 1:00 or 2:00 a.m. every weekend is intolerable for a family. Waterford -Oaks is the only park in this system that has the Administrative Offices within its boundaries. This locates the park manager's residence almost between the main office and the extremely active Activities Center. I believe every manager should have some privacy for himself and his family. I am officially requesting permission to move from the present manager's residence to the home I have purchased on Watkins Lake Road. Sincerely, Thomas F. Jackson., Park Manager Waterford -Oaks The request of Thomas Jackson to move off the premises of Waterford -Oaks has been received. Considering the ultimate use for this park, which should be intensive, and possibly around the clock, could make it quite unbearable for a family. Taking this into consideration I would recommend that the request be approved, but there shall be no adjustment in pay. The free rent offsets any inconvenience which results in the basis for no adjustment. This recommendation is in no way meant to take away from the importance of resident managers in our more remote parks.