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HomeMy WebLinkAboutAgendas/Packets - 1974.08.09 - 39592oakland county service center R. Eric Reickel Director PARKS AND RECREATION COMMISSION • 2800 watkins lake road pontiac, michigan 48054 August 6, 1974 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . 9:30 a.m. Friday, August 9, 1974 PLACE . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan PURPOSE . . . . . . Regular Meeting The meeting is called in accordance with authorization of E. Frank Richardson, Chairman of the Parks and Recreation Commission. Cordially, R. Eric Reickel� v Director RER:cn • 858-0906 E. Frank Richardson Chairman James W. Dunleavy Vice•Chairman Lewis E. Wint Secretary • Velma Austin Frances P. Clark George Kuhn Donald W. Nick William M. Richards Marjorie M. Walker Richard R. Wilcox Addison - Oaks • Groveland - Oaks • Independence - Oaks. . Springfield - Oaks • Waterford - Oaks • White Lake - Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION August 9, 1974 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes of July 24, 1974; July 26, 1974 and August 2, 1974. 4. Approval of Payments - Voucher 7-113 through 7-196. 5. Activities Report for July, 1974. 6. Statements of Operations for June, 1974. 7. Progress Report 74-2 - Bob Bomia. 8. Cohn Resolution - Independence -Oaks. 9. Audit Report - Ernst & Ernst. 10. Public Information Program. 11. Addison -Oaks - Rochester Folk Workshop 12. Groveland-Oaks - House Survey. 13. Independence -Oaks - Manager's Residence. 14. Directorts Report. 15. Unfinished Business. 16. New Business. 17. Adjourn. Note: Next scheduled meeting August 23, 1974. VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION JULY 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT -111 Oakland Cgunty �hegjfj Dapt. Boats Safety Inspection - Groveland 18.00 - Centrex A - Mileage Reimbursements - Admin 42.00 7-116 Oliver Supply QQ, Equipment Maint - Mobile Rec. Building Maint - Waterford Oakland t Stationery S ock Office Supplies - Administration 553.13 Springfield 25.30 578.43 7-118 Wilkie Turf ---Equipment C-Q. Equipment and Grounds Maint Springfield,r an 7-119 Michigan Dust CQQtKQI Grgjwda_ Addison 680.OQ Detroit Edison Cgmpgmy5 Electricity (5/20 - 6/20,5/28-6/ 3 - 6 8) Springfield 5, Groveland 365.33, Waterford 212. WhileAddison 80,54, 6, _ 121 Consumers Power CoMRany Natural Gas(5/10 - 6/12, 5/2 - 6 S rin field 48.50 Groveland 127.03 4) Waterford 7.47, Addison 25.01 Whit Lake 212,96 427.97 7-122 State of Michi an Health De artm Operational Permit for nt swi:mmobile Mobile R Michi an Bgll Telephone Co. Phone Servire(billings of May 28 and Jun Springfield 312.57, Groveland 79 91 Waterford 58.51 450.99 American Handicrafts Co. Recr ation Program - Groyeland 7-124 East DetrQit Egrdacto n Equipment Maint - Springfield Banner Linen Service Laundry Dry Cleaning 7-12.6 Rochester micid Company Janitorial Supplies, Addison, 7-127 Golf --Car i b r o 7-128 Pontiac Motor Parts Small Tools, Addison, White Lakc- 4n - 9.() 7-13Q Oakland C Administration and All parks Coin service - Addison, 7-132 Beegheiz. Peck & Lewis Grounds Maint - Groyt-Icincif AcIrli.-, n -1.,840.98 Small tools and mobile rec equip. S!;Lms on C oMj?any Pit toilets - Springfield, Addison White Lake 107.92 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION JULY 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT 7-135 Pioneer Hardware Equipment, Grounds, Building Maint. Admin Mobile Rec Groveland Wh Lk. 201.95 7-136 Grand BlancNewo Advertising - Springfield 38.20 7-13Z Main Drapery Im-provements - Groveland 110.00 7-13 Game Time Inc. Fashion Mobile - Mobile Rec.' 16 585.00 Z-132 Thomas D. Murphy Co. White Lake Golf Merchandise for Resale 833.17 7-14Q Golf Car Distributors Inc. Month of May Commission on Golf Carts - Sprint. 132.50 Z-141 De endable Se tic Tank Cleaners Building Maint - Addison 560.00 7-142 Fingers of the Mall Mobile recreation equipment 74.33 7-143 Acushnet Sales. Co. Springfield Golf Merchandise for Resale 1,366.88 _ 7-144 Oakland County Laundry Administration and all parks Laundry and Dry Cleaning 516.25 7-145 Burke Building Center Grounds and Building Maint. S rin field Addison White Lake Groveland, Waterford, Mobile Recreation 396.64 7-1 6 Lakeland Tribune Waterford, Advertising - Administration 121.60 7-147 Oakland County Garage Administration and all parks Leased vehicle and equipment mai t 21043.15 7-148 Gudith Hardware Equipment, Building and Grounds Addison Groveland White Lake fflaint 461.68 Z-149 Oakland Cgunty D.F.O. Administration and all parks Grounds maint and buildina maim (invoices from April, May and June) 9 713.52 - Kast Heating & Cooling Co. Waterford Final payment - Air conditioning 3 Z-151 Al Luwson Sport ShoR Tennis net - Addison Recreation Rroaram - Groveland 180.25 Z-352 Spinal CollXmn Waterford Advertisin - Administration Z-152A Veteran Motor Car Club of Am. Advertising - S rin field Z-153 Lake Orion Lumber Co. Grounds Maint - Addison 86.40 -154 Archambeau Beer Distributing.Co. Purchase of beer - White Lake ZIDI-QQ- Z-155 Michigan Li or Control Comm. Purchase of Li or - White Lake 639.43 7-156 Bann r Linen Service White Lake - Springfield Laundry & Dry Cleaning 112.46 - Administration Maint - White Lake 60.76 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION JULY 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT - n . Mobile Recreation EgIlipment 23.77 - -Equipment Maint - S rin field 18.50 - Class Cancellation Refund - Waterford Oaks 25.00 Z-1 61 Bernadine Paull Class Instruction - Waterford 260.00 - Class cancellation - Waterford 5.00 7-163 Eva Dayi.9 Class cancellation - Waterford 25.00 - Class Cancellation - Waterford 25.00 - 's Pharmacy Miscellaneous su lies - Spring. 12.24 7-16 Montgomery Ward mobile recreation egnipment 230.73 _7-167 Ram Golf Cor oration Golf Merchandise for Resale - WH LK. 48.02 -golf Car Distributors Month of June Commission 'a Golf Carts White Lae 1,493.12 Z-169 State of Michigan Springfield Sales Tax Rgyable - White Lake 380.96 -I-ZD-- Gerald Cokewell Recreation program - Groveland 45.00 - -BeljokEp Pit toilets - White Lake 2,500.00 - and Comnany Eauipment maint - Springfield 56.90 - it - -Egyrol Administration and all parks Full and Part time salaries 35 650.13 - Equipment, Grounds, Building i Z476 Archaml=u Begr Distributin Co. Purchase of beer - White Lake - o Administration -178 Frank QstLQjdski gt!2djgD Addison Pa-tty--Qa—sh Fund R - Custodian- Springfield Petty Cash EUnd - ReimbuKsement - h Reimbursement 7-1RI CrystalCity Mgrriott Hot 1 Travel and Coafgrence - A min 00 - r.ea per rm d - Independence 9,583.00 - n 55 0 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION JULY 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT 7-184 Gerald Qokgw_ell_ Recreation Program - Groveland 45.00 Z-185 Migdall Layne & Sachs Contract payment - Addison Sewage treatmgat 7-186 Oakland Countv Register of Deeds Revenue Stam s - Independence 40.15 7-187 Sundry Extra Help) Extra help - Mobile R crea io 7-188 Maraldo As halt Pavinq, Inc. Contract payment Parking -all projects lot surfacing FINAL PAYMENT 1,000.00 7-189 Demmink!s Nursery, Inc. Contract payment - Springfield Oaks Golf Course Phase II 24,721.20' 7-190 Oakland County Clerks Office Recordina of Deed - Ind nd 7-191 VOID 7-192 R. Eric Reickel Travel and Conference - Admin 42.91 7-193 Payroll Administration and all parks Full and Part time salaries 36 6544.67 7-194 Archambeau Beer Distributors In . Purchase of beer - White Lake 350.00 7-195 Metes & Powers Inc. Purchase of beer - White Lake 7-196 Gerald Cokewell Recreation Program Grgveland TOTAL 169 916.19 ADDISON-OAKS PARK Campers Day Use ADDISON CONFERENCE CENTER Functions GROVELAND-OAKS Campers Day Use SPRINGFIELD-OAKS Y.A.C. Functions SPRINGFIELD-OAKS CLUBHOUSE Functions SPRINGFIELD-OAKS GOLF COURSE Rounds Played 9 holes Rounds Played 18 holes SPRINGFIELD-OAKS MILL POND Day Use WATERFORD-OAKS Functions WHITE LAKE -OAKS CLUBHOUSE Functions WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 holes Rounds Played 18 holes TOTALS PARK AND FACILITY ATTENDANCE REPORT For the Month of July , 1974 Groups per Week Participants per Week lst. I 2nd. 3rd. 4th. 5th. 1st. 2nd. 3rd. 4th. 5th. 152 130 131 113 608 520 521 452 470 671 325 458 4924 4366 2816 4939 2 3 2 3 273 356 415 402 617 459 547 523 2684 1836 2188 2092 1252 766 552 439 12390 2758 1983 1582 5 2 3 4 3300 1380 21740 335 1 0 .2 0 30 0 100 0 5 7 7 5 884 721 908 528 0 0 0 0 169 133 160 102 0 0 0 0 905 753 369 365 5 4 5 5 884 362 372 355 0 5 2 4 0 406 314 325 20 26 26 28 1708 2144 1558 2010 1 1 1 0 644 501 446 364 2584 2074 1603 1582 29403 16236 33893 13851 19741, Month of July Year to Date Grou s Partici ants Groups Partic2.2ants 1973 1974 1973 1974 1973 1974 1973 1974 ADDISON-OAKS PARK Campers 536 641 2144 2564 1522 1354 6088 6438 Day Use 2195 2216 6852 19858 7616 6794 28916 46867 ADDISON CONFERERENCE CENTER Functions 20 16 1955 2288 132 116 9509 11304 GRO S Canpers 2673 2685 10692 10740 5645 5497 23128 22060 Day Use 3178 3293 12718 19735 4843 4489 24242 27422 SPR GFIELD- S Y.A.C. u Functions 20 16 19265 46255 92 91 33760 76972 SPRINGFIELD- S CLUB SE Functions 3 3 335 130 14 20 1033 1572 SPRINGFIELD-OAKS GOLF COURSE Rounds Played 9 holes 48 30 3770 3807 609 89 10073 12981 Rounds Played 18 holes 0 0 582 944 0 0 975 1862 SPRINGFIELD-OAKS MILL POND Day Use 0 w 0 2278 2479 0 0 2278 3194 WATER S Functions 59 25 3174 2590 187 168 13047 18332 WHITE LAKE -OAKS CLUBHOUSE Functions 15 13 1116 1221 140 113 8090 9290 Regular Business WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 holes 150 125 9521 9241 324 317 25037 26609 Rounds Played IS holes 0 3 2015 2417 10 7 6215 7719 TICrIALS ® 88979 "5 76417 124270 21124 19055 192391 272622 1974 Y UNIT ACTIVITIES REPORT MTHL MOBILE RECREATION Month of July Partici ants Grou s 1975 1975 1974 ..---_.-- 1974 47 5 8 5556 MOBILE 84 7 245 Is MOBILE 99 795 ET MOBILE 26 2318 MOBILE FAST 36 IF -MOBILE 2630 24 MOBILE �a �znent 3 Enter Unit Only 5 RESTROOM 1974 Year to Date partici a:_97 ts s 5 197 5 1974 8 I 84 99 26 36 285 47 5 6631 7965 825 2728 4065 22689 pORR 19019 285 e Recxeation Program - TOTALS the Mobil for dive weeks- • ies report has boor Participants 1s shown th an acti r ,�,7eeks ; total a�Th�-s is the :first xn 5n for for Group shoes Totals TO: Parks & Recreation Commission FROM: Robert J. Bomia SUBJECT: Park Development Progress Report 74-2 This is a report on the present status of the capital improvement program within our park system. I. Addison -Oaks A. Master plan and report being prepared by the consulting firm of Bills and Childs submitted to staff for final review August 7. B. Sewage Lagoon System 1. Contract drawings and specifications completed. 2. New use Permit in the process of being obtainted from D.N.R. Water Resources Division. 3. Construction permit being secured. 4. Tentative bid opening scheduled for Septemeber 10. 5. Project to be operational in late fall of 1974 with final site restoration to be completed in the spring of 1975. C. Conference Center Renovation 1. Rough draft of specifications is prepared with a list of prospective bidders being compiled. II. Independence -Oaks A. Consulting firm of Ellis, Arndt, & Truesdell have completed master plan and submitted preliminary draft of report. Final report to be completed in September. B. Phase I construction 1. Final drawings and specifications completed and reviewed. 2. Plans to be submitted to and reviewed for approval to the following agencies; a. D.N.R. - Building division. b. Oakland County Health Department C. D.N.R. Grants -in -Aid division d. State Handicapped division (Park Development Progress Report) 3. Project schedule after approval by above mentioned agencies a. Advertisement for bids b. Awarding of contract C. Projected date of initial construction, late September or early October C. Boundry Line and Fence Staking Survey 1. Contract signed with Finney and Carnahan with the contractor on site and proceeding as scheduled. III. Springfield -Oaks A. Springfield -Oaks Feasability Study 1. The following representatives from the involved consulting firm and O.C.P.R. staff have visited and analyzed similar facilities which are known for their successful operation and participation. a. Representatives from consulting firm Fred Ellis Dr. Don Sinn b. Representatives from Oakland County Parks & Recreation Gerard Lacey Robert Bomia 2. Consulting firm has formed citizen advisory board and held two meetings with representatives from Oakland County Parks and Recreation staff and consultants present. 3. Projected date of report for presentation to Parks and Recreation Commission is mid -September. B. Springfield -Oaks Golf Course - back nine construction 1. Phase I - contractor Curtis Wright a. Rough grading, pond excavation, drainage system con- struction 95% complete, with final completion scheduled within one week. 2. Phase II - contractor Demick Nursery a. Greens, tees and fairways construction, final grading, seeding and fertilizing 1. greens,- construction 80% complete 2. tees - construction 80% complete 3. fairway construction 50% complete - 2 - (Park Development Progress Report) 3. Phase II - contractor Harris Irrigation a. Irrigation system for tees, greens, fairways and pump house construction 1. fairway irrigation 40% complete 2. pump house and well under construction 3. tees and greens irrigation under construction 4. scheduled completion of total irrigation system August 25. 4. Phase II - Electrical - contractor W.F. Moote a. Contract has been signed, contractor proceeding as scheduled. 5. Phase II - Well connection - Layman a. Contract has been signed, contractor proceeding as scheduled. IV. Groveland-Oaks A. Consulting firm of Anderson and Lesniak presented present land use analysis and proposed land use concept to staff for their review August 6. V. Waterford -Oaks A. Waterford -Oaks Swimming Pool 1. Bids received and rejected, referred to staff for further study and recommendation. 2. Various methods of financing have been investigated and are listed below a. Kresge Foundation b. Federal funding - B.O.R. C. Phillips 66 - sponsor A.A.U. Swimming d. County Building Authority 3. Results of the above investigation find all sources unable at this time to make this project a possibility. 4. Staff will have recommendations at August 23 meeting. �Mm Item #8 COHN RESOLUTION Mr. I. I. Cohn has presented the Commission a check for $5000 with the intent that the money would be used for the development of the Northern Pike Rearing Marsh at Independence -Oaks. Mr. Cohn requested that consideration be given to naming the Pike Rearing Marsh the Irwin I. and Sadie L. Cohn Pike Rearing Marsh. A resolution is attached that would recognize the Cohns for their generosity as well as naming the marsh in their consideration. Item #9 ERNST & ERNST AUDIT The report has been fully reviewed and should be received by the Commission. Item #10 PUBLIC INFORMATION PROGRAM The final recommendation for the implementation for a public information program for the Commission is outlined as follows: The Personnel Division will be notified to work up a job description and salary qualification for a full time staff position to be filled as soon as possible. In the meantime, the Commission will continue inter- viewing the four additional public information firms who have asked to be interviewed so a firm may be chosen immediately to provide a public information audit and to develop guidelines for the staff person who is to be coming on board. It will be necessary for the Commission to schedule a special meeting to interview the remaining four firms who have requested a hearing. The above information will need Commission action before it can be implemented. Item #11 ADDISON-OAKS ROCHESTER FOLK WORKSHOP Use of Addison -Oaks Park for a Blue Grass Music Concert on Sunday, September 22, 1974 has been requested by Mr. George Taylor. Sponsoring organization for the con- cert is the Rochester Folk Workshop. Persons attending will be mainly from the Rochester area with an estimated attendance of one to two thousand persons. The staff recommends allowing the concert to be held in accordance with the attached conditions. ADDISON-OAKS ROCHESTER FOLK WORKSHOP "BLUE GRASS CONCERT" The Oakland County Parks and Recreation Commission agrees to allow the Rochester Folk Workshop's "Blue Grass Concert" to be held at Addison -Oaks County Park on Sunday, September 22, 1974 subject to the following conditions: *Persons stating that they want to use the park facili- ties for purposes other than the concert will be admitted at the regular rate. (Park employees will not be held responsible for persons filtering into the concert area). *A concert admission rate of $3.00 will be charged, of which 50� will be paid to the Oakland County Parks and Recreation Commission. Persons fifteen (15) and under will be admitted free when accompanied by adult. *Concert hours will be from 12:00 noon until 6:00 p.m. *The Oakland County Parks and Recreation Commission will provide the park pavilion and at least one 110 volt, 15 AMP electrical service at or within 100 feet of the pavilion. If available, the mobile stage will also be provided. *A request will be made to have the park concession stand open during the time of the concert. This agreement and the above mentioned conditions are based on an attendance of not more than 3,000 persons. If at any time, attendance appears to be greater than 3,000 and, or additional employee personnel, or facilities are requested or required, the additional expense will be paid in its entirety by the Rochester Folk Workshop. Item #12 GROVELAND-OAKS - HOUSE SURVEY Survey was conducted on four premises located within Groveland- Oaks Park. It is the recommendation of staff that the present park manager's residence be demolished and a new dwelling be constructed in its place. It is further felt that this residence is a priority item and that the construction be put out to bid immediately. The design of this residence would be similar to the manager's residence constructed at Springfield -Oaks. Location of this building would be just behind present residence. The staff also recommends that because of the complexity of administering the park during the summer camping season, which re- quires seven days a week, 24 hours a day surveillance by both the park manager and assistant park manager, to upgrade the assistant manager's residence to livable standard. The present dwelling known as 8081 Grange Hall Road, which is now occupied by the assistant manager, would require the following improvements: a. drainage system around basement b. waterproofing of basement C. surface drainage system along Grange Hall Road and access road to fire station d. aluminum siding, roof gutters and attic insulation The estimated cost of these improvements would be about $10,000. The remaining two dwelling structures, namely 8087 and 8093 Grange Hall Road, would remain in their present state with no new improvements and will be demolished at a future date yet to be determined. Refer to following maps for further information. v l/ ASST MANAGERS RESIDEN FIiCE STATi01J ,cam ENT(t, `to FItzE ST&. 806 ASS tST'AK MG S RCS, ' 6081 D X D � 8093 rn v o r x X Item #13 INDEPENDENCE -OAKS PARK MANAGER'S HOUSE It is recommended that the residence for the Park Manager at Independence -Oaks be bid with the manager's house at Groveland-Oaks so we possibly could get a better unit price as well as recommending that the Independence -Oaks house be roughed -in and that the finish work be done by the Technical Support Division this coming winter. The house would then be available next spring which would be in time for the first phase opening of the park.