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Home My WebLink AboutAgendas/Packets - 1974.05.10 - 39607PARKS AND RECREATION COMMISSION oakland' county service center R. Eric Reickel Director May 7, 1974 • 2800 watkins lake road pontiac, michigan 48054 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . 9:30 a.m. Friday, May 10, 1974 PLACE . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan PURPOSE . . . . . Regular Meeting The meeting is called in accordance with authorization of E. Frank Richardson, Chairman of the Parks and Recreation Commission. Cordially, R. Eric Reickel Director RER:ks • 338-6196 E. Frank Richardson Chairman James W. Dunleavy Vice -Chairman Lewis Wint Secretary • Velma Austin Frances P. Clark George Kuhn Donald W. Nick William M. Richards Richard R. Wilcox Addison - Oaks • Groveland - Oaks • Independence - Oaks • Springfield - Oaks • Waterford - Oaks • White Lake - Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION May 10, 1974 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes of April 24 and April 26, 1974. 4. Approval of Payments - Vo. 4-127 through 4-165. 5. Statements of Operations for March, 1974. 6. Park Activities Report for April, 1974. 7. Award Inventory Appraisal Bids. 8. Award Bid - Mowing Equipment, white Lake -Oaks. 9. Springfield -Oaks Agreement - Miller -Johnson Circus. 10. 1974 Capital Budget. 11. 1974 Summer Publicity. 12. Unfinished Business. 13. New Business. 14. Adjourn. NOTE: Next scheduled meeting May 24, 1974. VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION APRIL 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT 4-127 Leslie ElectricCompany Concession Bldg - Groveland 100. olf Cart Charging Stati 1, 452.41, Building Maint - Wtfd 6. 4, 4-128 Sun r ommission Meetin Meeting of 4 5 74 - Admini 4-129 Robert stodian PQtty Wash 111nd - S]2ringfi 4-130 C. on Construgtion White Lake Improygments - B ildin 4-131 onaumero--F-Qkmr Qgmpanyt Natural Gas - Springfield 135.98 3 6 4-132 Phone Service - Administration 4-133 Michigan Coin Telephone Service - Sp. 73.30 4-134 Waterford 4-135 Coca Cola-B_ottling Compgny Food for Resale - Springfield, Addiggn, 4-136 4-137 s 4-138 4-139 ura Building and Equipment Maint 4-140 Vanla 4-141 Equipment and Bldg Maint - Groyplana 4-142 Zimm rman's of Lake Orion Eauinmg= 4-143 Building Maint - Springfield 546.58 Utility Credit - Groveland (244.57) Bldg Maint Add., 28.61, Equip Maint 4 144 4--145 Tile - Concession - Groveland --146 _ 4-147 4-148 4-149 IT White Lake Overchar e on 2olf membership 22.50 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION APRIL 1974 VOUCHER NUMBER VENDOR PURPOSE AMOUNT Golf Merchandise - Wh. Lk. 435.12 FQod for Resale - Addison 319.23 Cleaning Su lies - S rin field 122.00 Equipment Maint - Addison 19.89 ki Advertising - Administration 75.00 4-15-3 Building Maint - Groveland 7.96 EZIipment Maint - Addison 74.68 Fuel Oil —Groveland 216.78 Concession Groveland 96.43, o s Maint - Groveland 121.82 ® Control Station - Groveland 78.98 297.23 i m nt Maint - S rin field 3.75 i ment Maint - White Lake 23.04 White Lake A i it Mbrsh 200.00 tfd 429.00 White k 246.40 Administration and All Prks, JiMQ Salaries2Q,217,45 PARK AND FACILITY ATTENDANCE REPORT For the Montb Of Gro _ps Participants u. 3,' q "' I 3 "J SPRINGFIELD v - Y.A�C. 4 —2— 2— 3 3 290 281112 _5 _�22 Club House 1 0 _2 _ 2 3 3 70 0 75 127 Golf Course - 0 0 0. 1_ 46 148 379 408 GROVELAND ro Campers —0 1396 Day Use 0 0 0 0 60 69 1305 WATERFORD Functions 4 5 —3-- 8 376 326 206 __537 -ADDISON Campers 0 15 18 15 —0 60 72 60 Day Use 0 —_ 0 — 0 100 _- 0 (51i - 357 470 ADDISON CONFERENCE CENTER Functions 2 5 5 6 6 -1 215 426 425 WHITE LAKE CLUB HOUSE Functions 4— 3 3 0_ 10-- 212 810 ReRular Business 0 0 0 _j 'I 0 0 0 _ 0 0 _0 WHITE LAKE OAKS GOLF COURSE Rounds Played �0 2 3 j4Z6 1174 TOTALS __--15 48 35 ___,498 1397 1851 4472 6937 ITEM ##7 INDUSTRIAL APPRAISAL Approval was given by the Commission on February 22, 1974 to secure bids from professional appraisal firms for the pur- pose of a complete appraisal of all equipment and buildings. The following were received: Industrial Appraisal Co. $6,620.00 Plus 1st. yearts Revaluation Service 552.00 $7,172.00 Coats & Burchard Co. $12,000.00 Plus lst. yearls Revaluation Service 1,200.00 $139200.00 These were sent to Mr. Glen Dick, Central Services, for review. Based on Mr. Dick's recommendations, Commission approval is requested to award the bid to the Industrial Appraisal Company. o «KLAND COMMY INYER•9EPARYMENYnd P1EF16 Date,.. April 26, 1974 _ From: Glen M. Dick - Central Services To: Pauline McCormick - Parks & Recreation Subject: APPRAISAL BIDS I have reviewed both appraisal bids (Industrial Appraisal Company and Coats & Burchard Company), as you requested and each company proposes the services that you would require. In addition, both companies have excellent reputations in the appraisal service field. I would hazard a guess that the variance in bid prices, is due to the fact that Industrial Appraisal now has the Oakland County account and it would be less expensive for them to add your department to the County file. In addition, they probably feel that the loss of this bid could endanger their retention of the balance of the account, at some future date. In the interest of economy and all other factors being equal, I would recommend the acceptance of the bid from the Industrial Appraisal Company. Very truly yours, Glen M. Dick Director of CeDtr&qj (r�Akkg GMD/cf & RECREATION COMM. APR 2 9 19 /4 RECEIVED PROFESSIONAL APPRAISERS HOME OFFICE e 222 BOULEVARD OF ALLIES I 1 1 PITTSBURGH, PENNSYLVANIA 15222 (AREA CODE 412) 471.2566 NATIONAL ORGANIZATION IN REPLY PLEASE REFell TO APRIL 5, 1974 DETROIT SALES OFFICES MRS . PAUL I NE MC CORM I C K Albany, N.Y. 12210 ADMINISTRATIVE ASSISTANT 310StateStreet 434-2 PARKS AND RECREATION 2410 National` Bank of Georgia Bldg. COUNTY OF OAKLAND, MICHIGAN 34 Peachtree 934 N.W. E19 89ee Street, 2800 WATK I NS LAKE ROAD Baltimore, Md. 200 E. LexinggtontonStreet tt 539-0823 PONT I AC, MICHIGAN 48054 Boston, Mass. 02109 treet 53 Street 52ate tr DEAR MRS . MC CORM I C K : Buffalo, N.Y. 14203 357 Ellicott Square Bldg. 853-7360 WE ARE PLEASED TO PRESENT OUR PORPOSAL FOR AN APPRAISAL Charleston,Guarder 1216 Qu Street Street OF YOUR PROPERTIES. -870 344-8707 Chicago, 111. 60604 175 W. JacksonBlvd. 9-0920 939-0920 UPON COMPLETION, THE APPRAISAL REPORT WILL SET FORTH THE Cinclnna Fourth Street 307 E. Fourth Str e[ REPLACEMENT COST, TOTAL ACCRUED DEPRECIATION AND SOUND 621-7563 INSURABLE VALUE. THUS, YOU WILL HAVE IN YOUR POSSESSION Cleveland, Ohio 44134 5533 State Road 771-5640 ALL THE INFORMATION YOU NEED FOR PROPER PLACEMENT OF YOUR Columbus, Ohio 43215 INSURANCE. OUR AGREEMENT ALSO PROVIDES THAT IN THE EVENT 81 East t`treet 221-Q100 OF A FIRE, EXPLOSION, OR OTHER DAMAGE COVERED BY INSUR- 2 Penobscot B g. ANCE, ANCE, WE WILL REPRICE, REDEPREC LATE, AND REVALAUTE THE 63 APPRAISED PROPERTIES AS OF THE DATE OF THE LOSS. Grand Rapids, Mich. 49502 260 Keeler Bldg. 456-7393 Harrisburg, Pa. 17101 OUR FEE FOR APPRAISING THE BUILDINGS, PERMANENT FIXTURES 612 Cedar Street 233-3784 AND EQU I PMENT'ALONG WITH RECORDING EQUIPMENT ASSET NUM - Hartford, Conn.03 Shaw WalkererBldg. BERS OF THE PROPERTIES LISTED ON ENDORSEMENT NO. I WILL "247-82Street BE THE SUM OF 6 620. 00, PLUS $552.00 FOR THE FIRST YEAR'S Loa Angeles, Col. 9 4253 Eagle Rock Blvd.lvd. 'REVALUATION SERV ICE. REQUIRES THE PERMANT 25Ky. Louisville, FIXTURES AND EQUIPMENT BE RENDERED IN OUR "PROPERTY Fourth &Chestnut Streets hetn Chestnut Streets 584-4694 11 RECORD AND INVENTORY CONTROL REPORT", FORM 470. Memphis, Tenn. 38111 115 Century Bldg, 3294 Poplar Avenue 324-5255 M llwaukee, Wis. 53202 312 E. Wisconsin Avenue 272-1866 Minneapolis, Minn. 55331 (Excelsior) The Executive Bldg. 464 Second Street 474-7174 Nashville, Tenn. 37201 300 Exchange Bldg. 255-2217 Newark, N.J. 07102 810 Raymond Commerce Bld, . 642-4416 New York, N.Y. 10038 111 John Street 227-5779 Philadelphia, Pa. 19106 500 Walnut Street 925-1349 Pittsburgh, Pa. 15222 222 Boulevard of the Allies 471-2566 Rochester, N.Y. 14604 42 East Avenue 325-5359 St. Louis, Mo. 63101 674 Paul Brown Bldg. 436-7199 San O7eg Cal. 92101 709 Bank of America Bldg. 239-3221 T°ledo, Ohio 43604 518 Jefferson Avenue 243.8663 Washington, D.C. 20004 898 National Press Bldg. 347-7075 SHOULD YOU DESIRE TO HAVE US FURNISH A SUMMARY OF THE APPRAISAL REPORT TO YOUR AGENT OR BROKER, PLEASE SIGN THE AUTHORIZATION CARD, FORM #311, ENCLOSED. DUE TO THE CONFIDENTIAL NATURE OF THESE FIGURES, THEY WILL BE RELEASED ONLY WITH YOUR WRITTEN CONSENT. WHEN OUR FORMAL CONTRACT IS SIGNED AND RETURNED TO US, IT CONSTITUTES OUR AUTHORITY TO PROCEED WITH THE WORK. PLEASE BE ASSURED THE ASSIGNMENT WILL BE DONE IN A MOST SATISFACTORY MANNER. VERY TRULY YOURS, MV ' / tr/ DONALD P. CONNOL LeIK— D PC/JM J C.C. PITTSBURGH HOME OFFICE G 3 A 13 7.) 3 'z I tlzo' VL6! V VdV "WWOD N011V94D3d 78 S)I�IVd AiNnOD ONVINVO COATS & BURCHARD COMPANY APPRAISERS 4413 RAVENSWOOD AVENUE, CHICAGO, ILLINOIS 60640 • LOngbeach 1.2181 Detroit Office: 384 Penobscot Bldg., Detroit, MI 48226 Tel.: (313) 961-1655 Oakland County Parks & Recreation Commission 2800 Watkins Lake Road Pontiac, MI 48054 April 22, r1,9K4ANU C:UUNTY PARKS RECREATION COMM. APR 2 3 191.1 Attention: Mrs. Pauline McCormick, Administrative Assistant? F: I V E D Gentlemen: We acknowledge and thank you for the interview accorded the writer at the time of his recent visit regarding an appraisal of your various properties and submit this proposal for your consideration covering the locations as shown on the enclosed agreement. We propose to send appraisers to the properties to prepare an appraisal of your buildings and their appurtenances, furniture, fixtures and equipment. Buildings are included based on a detailed list of materials of the con- struction showing the amount of excavation necessary, quantities of foundation materials, amount of concrete, number of brick laid in the walls, weight of structural steel, amount of lumber of various kinds, grades and sizes, feet of flooring, squares of roofing, number and sizes of doors and windows, interior trim, plastering, painting, decorating, partitions, built- in fixtures and all other items of construction. These materials are priced according to present material prices and current local labor rates and labor efficiency schedules that prevail on the date of the appraisal. To these replacement costs will be added contractors' overhead and profit and archi- tects' fees and supervisory fees applicable to the particular construction in order to determine the cost to replace the structures. Building appurtenances comprise the detailed and classified listing of all lighting system, heating systems, plumbing and sewerage, air conditioning system, swimming pool equipment, and all other installations that are an in- tegral part of the buildings. These details are priced according to the cost to replace, new today, with architects' and contractors' fees added to arrive at the cost required to reproduce these installations. Furniture, furnishings and equipment comprise the detailed listing of all furniture, fixtures, furnishings, kitchen equipment, dining room equipment, maintenance equipment, locker room equipment, pro shop equipment, office furniture and devices, and all movable items excepting only stock and supplies such as stationery, foodstuffs, tobaccos and fuel. The equipment is priced on the basis of the cost to replace, new, with freight and installation charges added, as well as engineers' fees when necessary. continued/ OFFICES IN PRINCIPAL CITIES Oakland County Parks & Recreation Commission -2- April 22, 1974 The appraisal will be prepared on the basis of the cost to replace the pro- perties new, with due allowance given for depreciation sustained because of present physical condition, age, obsolescence, utility and remaining service- able life, and will include the depreciated insurable values of the properties. In the preparation of our report your insurance forms will be carefully followed as to the division of buildings, exclusions from insurance coverage, and allo- cation of items to buildings and contents. For an appraisal as outlined above we quote you our per diem rates as shown in the enclosed contracts, and we estimate the total charge will approximate the sum of $12,000.00 and guarantee it will not exceed this amount by more than ten percent. In the enclosed contract we are including our Annual Revision Service for a period of five years at an annual charge of $1200.00. This service will provide you with an authoritative basis for adjusting your fire insurance cover- age, assuring accuracy and economy in the administration of this important phase of your operations. In addition to the timely and useful purpose of providing annual reports in summary form for adjusting insurance coverage, this service includes a particularly valuable feature in the event of a fire or other loss. Should such an event occur, we will immediately take over in your behalf by preparing revised summaries of value to establish the co-insurance requirements and have a representative visit the property to prepare a detailed report covering the properties destroyed or damaged and at the time of the adjustment and presenta- tion of your claim, our representative will be present for the meeting with the insurance adjusters to answer any questions that might arise and to assist in arriving at the proper settlement. These additional benefits are at no additional charge to you, whatsoever, as they are a regular part of the Annual Revision Service. Our experience in assisting with fire loss adjustment has shown the advis- ability of having annual check-ups in order to have correct coverage and proof of loss in the event of fire or other catastrophe. The results of a few such experiences are shown in the attached copies of letters received when we assisted our clients in the adjustments of losses that proved our appraisal service to be invaluable. As a pioneer appraisal firm founded in 1894, Coats & Burchard Company has become one of the leading professional appraisal organizations by offering outstanding appraisal service, which has been keeping insurance, legal, financial and business management leaders in step with changing times for nearly 80 years. Contract is enclosed in duplicate and, if acceptable, we ask that you kindly sign and send us both copies. A countersigned copy will be sent you for your files. continued/ CHATS & BURCRARD COMPANY Oakland County Parks & Recreation Commission -3- April 22, 1974 We appreciate the opportunity of submitting this proposal and the writer will be pleased to answer any questions you may have with reference to it or the manner in which the work is to be performed. BTO'B/kg encls. Very truly yours, COATS & BURCHARD COMPANY E Bert T. O'Brien COATS & BURCRARD COMPANY ITEM #8 WHITE LAKE -OAKS MOWING EQUIPMENT BIDS The following bids were received for a riding mower, which was approved in the 1974 budget. International Harvester Sales & Service $1,997.74 East Detroit Ford Tractor - Ford 1,974.00 W. F. Miller Company - Simplicity 1,944.00 King Bros., Inc. - Bolens 1,775.00 Staff has reviewed these, and it is recommended that King Brothers be awarded the bid based on the lowest bid received. Vendor: Name : King Brothers , Inc . Address: 2391 Pontiac Road Pontiac, MI 48057 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan 48054 Telephone-338-6196 We would appreciate receiving your bid for the following materials: Unit Price TnYal 1 Ridin Mower -_Hydrostatic Drive; Minimum Horsepower - 14• Hydraulic on front• Electric start & lights. -- -�-\ -" a 1 Mower - 42" Minimum � 1 Broom attachment - For front hydraulic. 3S All - List: Delivery Date Terms 3 d &3,-, TOTAL The entire order will be awarded to the lowest bidder providing all material quoted meets with our approval. Bids for a portion of the listed material will be given consideration. All bids to be submitted in a sealed envelope bearing the,' tiq,`�, r t'i�� ,g �,.,;:" a �. �} ,t ,.,, a. '.� � ^" 6i`+ k�.� d � t F � �� ,-� ;� �., 6�rs €� ,b'f;�`�•,:r9'� ,rr�j. r 'p�'yd t sa � . �": F �`�f. ";ltp/tr_;"`«aftrt;_' 1A�f � sy� e%TF `,d w� lyr jv t f E,; , �`�'- t i « l✓' P f"' : «a°,.r'i r .' �� 1��'� P /�3lrM✓ 'rg"tr ' i✓� > #" 'l,i' .",r%1r ). r e' i,r" i 4!Nlffrj :it.. .p •F�',,° � t.E k'��$r a` ;, ttsa� ".s y "x, �`� `� } *tw �j fT.7 ed-� Tryih' 6 4a�r� i ' fi i ;att'e''tl�f`�� ` t ��,�" }� 'r"f a"'' �� 1� '��.�', � .�',� t��•t�' ,�,e) 'rr � �� ,. r .� :` P �r f��, of t,�'L�"/ a r=�t? ! f�>;§r �� rP l r t1^av� '{ di �`"'. ��s d*.'. � �'" �' ,�3i .�i•�� fiA p i `1/ f fp a t �.p a� °Y - %,,,.r� �} 't'.�`" s, "i i Z3 '+v 'r i',t ,r' +'.'iir/ _ >„ja',2'�.' tert } ,1� t/ : R , �3 � r`✓,�% "' F. ' l r , , r t y� F%r /' ,+ �'. W l.r. ITEM #9 SPRINGFIELD-OAKS AGREEMENT - MILLER-JOHNSON CIRCUS, INC. The agreement between Commission and Miller -Johnson Circus, Inc. for July 16, 17, and 18 is ready for signature. This is the third year the circus has been at Springfield -Oaks. The North -Oakland Law Enforcement officers sponsor this as a fund raiser. Contract has been forwarded to Civil Counsel for legal approval. Copy attached. OAKLAND COUNTY PARKS AND RECREATION (COMMISSION GENERAL LICENSE AGREEMENT THIS AGREEMENT, made and entered into this 8th day of February , 1974, by and between OAKLAND COUNTY PARKS AND RECREATION COMMISSION, an agent of the County of Oakland, Michigan, with headquarters at 2800 Watkins Lake Road, Waterford Township, County Of Oakland, State of Michigan, hereinafter called "LICENSOR", and (Name of Licenset!) Miller -Johnson Circus Inc. (Circus Vargas, (Street address) 13666 E. 14th St. (City and State) San Leandro, California 94578, hereinafter called "LICENSEE".. WITNESSETH: In consideration of the mutual terms, provisions and conditions herein contained and attached hereto, the parties hereto represent, warrant and agree as follows: Oakland County Parks and Recreation Commission', hereby agrees to license and the LICENSEE agrees to h-re and occupy from Oakland County Parksand Recreation Commission the premises Springfield - Oaks County Park , generally described a as follows and hereinafter called the "Premises": outside ground area and appurtenant parking south of the 4H Activities Center Building Use of Premises: Licesee w&rrants and agrees that it will use the premises for the following purposes only: the Miller -Johnson Circus (Circus Vargas) The conduct of Term of AGREEMENT: This agreement will be in effect for a term J�� of three days starting _ 3vn� lu, 1974 and ending ,J � k 1 S , 1974 LICENSE FEES: In consideration of the issuance of this License, the Licensee upon the execution hereof agrees to pay the fees herein set forth: 1.) A License fee for the term of this agreement of $3,006 Shall be payable April 15, 1.974 upon execution of this agreement. All drafts and/or checks shall be made payable to Parks and Recreation Commission. 2.) The cost of all services requested by Licet,,see to be furnished by the Licensor, are to be paid by the Licensee to the Licensor, and such costs are in addition to the License for the use and occupancy of the premises. The services requested are hereby de- signated and acknowledged in the outline given below: Licensee requests the following services: a.) Guard Services: b.) Janitarial Services: c.) Parking Service: d.) Ground Cover Deputies sweepers attendaitts shavings etc. CONCESSION RIGHTS: The Licensee agrees that all concession rights are retained by the Licensor; that the Licensor may waive this right and select a concession agent, in which circumstances such concession arrangement will be designated in a rider to this agreement. Until executed by Licensor, this form of agreement shall be considered as Licensee's proposal only. The Licensee hereby agrees: To charge himself with the knowledge and understanding of, and to abide by, the Rules and Regulations for Licensees of the Oakland County Parks and Recreation Commission, which are on file in the office of the Director of the Oakland County Parks and Recreation Commission, which are by this reference made a part of the Licensee's General License Agreement, as though fully set forth herein. In witness whereof, the parties hereto have executed this License the day and year first above written. LICENSEE:, Nam i ; -d ate - 13666 East 14th Street (Street ress C ty, State 4 -4740 TT-elephone number) LICENSOR: For Please sign one copy and return to: Oakland County Parks and Recrea- tion, 2800 Watkins Lake Road, Pontiac, Michigan 48054 „ . % Miller -Johnson Circus(CircusVargas) - Oakland County Parks o JV/ & Recreation Commission, 16-17-18, Circus at Springfield -Oaks Park, Davisburg. Oakland County Parks & Recreation Commission, the Licensor, does hereby designate the Miller -Johnson Circus (Circus Vargas) as its concessionaire, for the June 16-18 term of the subject show and in so doing does vest Miller -Johnson with the right to sell to the general public attending said circus such commodities as are listed below: 1. soft drinks 2. hot dogs - hamburgers 3, popcorn 4. cotuon candy 5. french fries 6. candy apples 7. peanuts Nothing in the subject rider, shall prohibit Oakland County Parks and Recreation Commission from, advertising, promoting or selling tickets, during the term of the Miller -Johnson Circus (Circus Vargas), to any/all of the events taking place at Springfield -Oaks or at any other Oakland County Park. Date Date For Licensor For L °censee / ITEM #10 1974 CAPITAL BUDGET The Capital Budget is ready for approval as amended at work session. ITEM #11 1974 SUMMER PUBLICITY At a previous meeting, the Commission requested information regarding advertising of the Park system in various Oakland County newspapers. The following costs were obtained for a full page ad: Newspaper Circulation Rate Color Total Detroit Free Press 260,000 $1,650.00 $400.00 $2,050.00 Detroit News 1009000 1,240.00 600.00 1,840.00 Royal Oak Tribune 62,000 836.00 400.00 1,236.00 Oakland Press 79,075 952.00 360.00 1,312.00 501,075 $6,438.00