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Home My WebLink AboutAgendas/Packets - 1975.04.11 - 39614. wr%WC Akin DrrRFOTION COMMISSION oakland county service center 2800 watkins lake road pontiac, michigan 48054 858-0906 E. Fra.A Richardson R. Eric Reickel Chairman Director James W. Dunleavy Vice -Chairman Lewis E. Wint April 8, 1975 Secretary Velma M. Austin Fred L. Harris George W. Kuhn To the Members of the Joseph R. Montante PARKS AND RECREATION COMMISSION Richard V. Vogt Richard R. Wilcox Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . 10:00 a.m. Friday, April 11, 1975 PLACE . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan PURPOSE . . . . . . . . . Regular Meeting in ce with The Richardson,dChairmanrofnthe Parks authorization meeting is and Recreation E. Frank rank Commission. Cordially, R. Eric"Reickel Director RER-cn Addison - Oaks • Groveland - Oaks • Independence - Oaks • Waterford - Oaks • White Lake - Oaks • Springfield - Oaks I OAKLAND COUNTY PARKS AND RECREATION COMMISSION 1974 MOBILE UNIT VISITS 10914KOTA Units Free Paid Money Organization Used Visits Visits Collected Armarcron 1 0 1 $ 94.10 Avondale Schools 4 2 2 50.00 Berkley 14 2 12 160.00 Beverly Hills 5 2 3 125.00 Birmingham 10 2 8 258.00 Bloomfield Nature Center 1 0 1 25.00 Bloomfield Hills Rec. 3 2 1 (55.00) Canfield, Mary (Lyon Twp.) 7 2 5 205.00 Farmington Hills 40 40 0 0 Ferndale 60 23 37 2,035.00 Gilbert, Donald 1 0 1 25.00 Hazel Park 34 2 32 100.00 Hagman, Linda 1 0 1 45.00 Holly 5 5 0 0 Hidden Lake Estates 7 0 7 285.00 Highland 3 3 0 0 Huntington Woods 3 2 1 25.00 Independence Twp. 8 2 6 290.00 Junior League of Detroit 3 0 3 140.00 Lake Orion 6 6 0 0 Lathrup Village 3 2 1 25.00 Madison Heights 21 21 0 0 Lylte, Mary Ann 4 0 4 100.00 Macomb County 3 0 3 163.00 Novi 5 5 0 0 Martrott, Gene 4 0 4 130.00 Milford 11 4 7 270.00 Oak Park 30 23 7 215.00 Orchard Lake 3 3 0 0 Ortonville Jaycees, 4 0 4 100.00 Oxford 9 4 5 245.00 Oxford Lions Club 1 0 1 25.00 Pleasant Ridge 2 2 0 0 Pontiac Mall 15 0 15 495.00 Pontiac 64 58 6 440.00 Royal Oak (Coventry Condos) 1 0 1 25.00 Royal Oak 42 40 2 50.00 Royal Oak Twp. 39 37 2 (75.00) Page 2 Organization Red Caboose Nursery Ricards of Farmington Southfield South Lyon Springfield Twp. Troy Troy Library Troy Presbyterian Church Troy Jaycees United Community Services Walled Lake Waterford Twp. West Bloomfield Mich. Wk. West Bloomfield P & R. Wide Track Festival Wixom Woodlawn Square Zion Lutheran TOTAL No. of Units Free Paid Used Visits Visits 1 0 1 3 0 3 26 26 0 13 2 11 10 2 8 25 21 4 4 0 4 1 0 1 2 0 2 3 0 3 9 2 7 40 40 0 1 0 1 5 2 3 4 0 4 9 8 1 1 0 1 1 0 1 635 397 238 Money $ (25.00) 110.00 0 443.00 340.00 135.00 100.00 25.00 100.00 155.00 265.00 0 50.00 105.00 178.00 25.00 (55.00) 25.00 $7,991.10 rj OAKLAND COUNTY PARKS AND RECREATION COMMISSION Investment Report April 10, 1975 Cash Investments Bank Invested For Due Date City National 90 days 05/19/75 Michigan Bank 180 days 07/16/75 Michigan Bank 180 days 07/23/75 Nat'l Bank of Detroit 182 days 08/04/75 City National 181 days 08/18/75 Bank of Commonwealth 61 days 05/27/75 Interest on Investments Collected to Date Millage 1974 Levy Amount Collected to Date Percent $ 235,371.10 1,925,000.00 6.37% $ 200,000.00 7.00% 225,000.00 7.12% 650,000.00 6.62% 250,000.00 6.50% 200,000.00 5.87% 400,000.00 $ 25,289.93 $1,642,159.08 1,233,971.99 .76 NOTE: Cash includes $148,199.71 transferred to Parks for reimbursement of Springfield Y.A.C. operating deficit for 1973-74. OAKLAND COUNTY INTER -DEPARTMENTAL MEMO Date. April 10, 1975 From: Larry Emmons Purchasing Agent To: R. Eric Reickel Director of Parks & Recreation Subject: Bid Information on Park Brochures and Mobile_ Recreation, Brochures The following is a summary of Bid information per request on your Requisition 75-3-72. Park Brochure Mobile Rec. Brochure loom 5M lom Gaylord Printing $12,530. $695.00 $995.00 (Alternate bid: 8 3/4 x 3 3/4 Litho -Art (Alternate bid: 8 3/4 x 3 3/4 Averill Printing Calvert Printing Graphic Design $12,035• $13,529. $920.00 $1183.00 $12,458. $13,641. $749.00 $1024.00 $14,431. $960.00 $1315.00 $16,830. $990.00 $1285.00 Our recommendation would be to go with the low bid of Gaylord Printing at $12,530.00 on the Parks Brochure. We also recommend requesting Press Proofs on the Brochure. This would co additional $395.00 making the total price $1 0. We do not recommend the alternate Bid (size 8 3/4 x 3 3/4) as the total layout would have to be reduced accordingly. If all artwork can be ready by April 14th, we can expect delivery by May 15. We also recommend the low bidder Gaylord Printing as Vendor on the Mobile Recreation Brochure. Color proofs are not necessary on the job. We do need a dtermination fromi.you, however, as to quantity, either 5,000 or 10,000. i cerely --t-t Larry Emmons Purchasing Agent LE/jr OAKLAND COUNTY PARKS AND RECREATION COMMISSION April 11, 1975 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes of March 14, 1975, March 19, 1975 and April 4, 1975. 4. Approval of Payments - Voucher 3-1 through 3-139. 5. Activities Report for March, 1975. 6. 1974 Audit. 7. Oakland County Tourist Convention Bureau. 8. Bids a. Equipment b. Brochures C. Springfield -Oaks Fence Relocation d. Springfield -Oaks Golf Course Phase III e. Rubbish Removal 9. Resolution - Waterford -Oaks Acquisition. 10. Waterford -Oaks Development. 11. Groveland-Oaks Master Plan. 12. Correspondence - E. L. Howarth. 13. Revised By -Laws. 14. Director's Report. 15. Unfinished Business. 16. New Business. 17. Adjourn. NOTE: Next scheduled meeting April 25, 1975. VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION March, 1975 UnTTruVD NUMBER++ VENDOR PURPOSE AMOUNT 3-1 A. B. Dick Company Administration -Office Supplies 85.80 3-2 Countv of Oakland Administration, Mobile Rec.,. Waterford -Telephone Charges 308.78 -3 Pontiac Business Machines Addison-E i . Repair & Maint. 41.00 3-4 Sto ert's White Lake -Real Estate Appraisal 960.00 3-5 Waterford Disposal Service Grove land-Rubbi sh Removal; 16.00 3-6 Nora Colbv lWaterfora-Payment for Instruction 450.00 3-7 Jim Kirn Groveland-Refund Cancellation 12.00 3-8 Michael Wasche Grovel an -Refund, Cancellation '.1 18.00 3-9 0. C. Equalization Department Admin.-A-oraisal for White Lake, 200.00 3-'-) Wayne Ball Waterford-Favrent for Instruction` 396.50 3-11 Forbes Printing & Office Su ly Administration -Business Cards } 20.00 3-12 0. C. Treasurer's Office White Lake-Propert Search Fee 1.00 3-13 0. C. Re ]-ster of Deeds White Lakes-Recordingof Deed 5.00 3-14 Anderson's ehicle Sales Inc. Addison -Equip. Repair & Maint. 16.80 3-15 R. Eric Reickel Admin.-F=kinq Fee reimbursement 1.80 3-16 Michicran Air Products Addison-aildinq Maintenance 1 43.50 3-17 Ward S. Newman Jr. Admin.-Custodial Service for Feb.) 255.00 3-18 Pontiac Pl ood Co. Administration -Office Remodeling9.98 3-19 lOxford'Co-Operative Elevator Co. Addison -Grounds Maintenance --7F 45.50 3-20 0. C. Central Stores Admin.,Water.,Addison.,Wh*. Lk.- 1Hsk-pr-q. & Jntr. Su .•Inde .- 241,96 jGrounds Maint.;Water.-Sp. Events, f Senior Citizen's Dance 3-21 eslie Electric Company 1.-Ada-ison-Building Maint. 3Q_._4�• _ 3 Industrial Clearing Supply Co.. 1Water.,Addison-Hskpn . & Jntr. S 216.61 3-23 John A. Biewer Co., Inc. iGroveland-Capital Equipment 1,489.38 3-24 Suburban Office Services, Inc. Adminstration-Ca ital Equipment 351_.25 3-25 The Observer & Eccentric News a e Administration-Subscrip_tl.on VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT - MarilynLoncr Administration -Mileage Reimburse. 10.64 - nt d Admin.,Spring., Spring. Y.A.C., Grove. Add. Wri. Lk. -Rentals 147.25 - Duckley Sign Service Mobile Rec.-Repaint Signs; Independence -Furnish New Signs 165.00 - B & G Tile S-arir_:,. , Water.-Bld . Maint. ' 38.00 -30 Frank L. Jursik Com an S rir_gf_eld-Equ . Maint. 24.15 -Eastern State Auto SLaRply Co. S rinaf=eld-Ec-=vment Maint. 33.36 3-3' Ellis,' Arndt &Truesdell, Inc. Adm.in.--_ntrac- Payment Inde 727.15 3-33 SDinal Column Waterfc__-Adve_�isin Classes 122.50 3-34 Lakeland Tribune Waterfe_=-adv__tisin Classes 38.50 3-` Drive -In E ipment & Rental Co. White dingy Maint. 20.00 3-36 Breckenridge Inn Administ___=-Travel & Conferenc 24.00 3-37 Mercedes Walls Waterforc-Eef--d,Rece tion Cancel . 200.00 3-38 H. D. Edwards & Co. Mobile Mobile Repair 34.20 3-39 Detroit Edison Spring.-= 5.__;Sp, Y.A.C.-670.36; Water.-===.-178.32• Add. Conf. C--.-c9_36;Wh. Lk.-477.92. 1 993.16 _ King Bros, Inc. Indep=---nce-r. =uip. Maint. 112.76 3-41 - Payroll Congiumers Power -Company Admin._= All P=ks-Full & Part Spr�ncf_�ld!- .-`4;Wate-rrfo5 654.0=.-,4-2ite Lake-94.38 18,623.56 799.87 a-43 C. Drain Commission Erosion Control and Sedi- ,mentation Permit(Spring.) 112.50 3-44 lAdmin lAd+�==stration-Milea e Reimburse. 5.88 3-45 rris P_Lai_nistration-Milea e Reimburse. :'7.00 - 3-- SI,P; �M �Qx InstitntP for Management I-Ad..ministratio!I-Mileage Reimburse. {Administration Subscription 9.66 26.88 - d All Parks, except Administration - Insurance 13,316.00 3-49 Miller Equipment Company Independence -Equip. Maint. 70.60 3-50- W. F. Miller Co. White Lake -Equip. Maint. _ _, ! 23.71 - VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT 3-51 Ivan's Auto Supply, Inc. White LaRe-Equip. Maint. 4.59 3-52 Sundry Administration -Advance s 60.00 3-52A Pontiac Travel Service, Inc. Administration -Travel & Conference 187.46 3-53 Banner Linen Service White Lake -Laundry 28.00 3-54 Buechler & Sons Inc. Addison-E i . Maint. 30.00 3-55 Miner Su pl Co. Addison -Ca ital Equipment 598.00 3-56 Shell Floor Covering Addison -Bid . Maint. 19.85 3-57 vTational Assoc. of Counties Ad_tinistration-Travel & Conf. 25.00 3-58 Robert J. Bomia Administration -Mileage Reimburse. 17.36 3-59 altons, Inc. Administration -Capital Equipment 513.00 4 ricna;7ehone Sp.-88.83;Sp. Y.A.C.-122.62;Add.- 63.46•Wh. ?tic.-80.15 355.06 - ;1 comp qny Grove land -Equipment Maint. (Gas) 190.92 3-62 _-- Mich l Michigan Bell Tee hone - Sp.-10.74rSp. Y.A.C.-21a48;Add .- •Adc._ Co=r. Cntr.-17.15 64.22 3-63 es=rises Corp. White Lake -Merchandise for Resale 330.10 todian White Lcke-Raise PettyCash 400.00 _ _ Q, Stationer 7 uliesG rS Admix_.. & All Parks -Laundry 512.50 484.85 lWater-ord-Incinerator 35.00 �3 Antha n M. Franco. Tnc. lAam4-nistration-Promotion 1,564.05 Fig ?..ZO e�a� S F�1rni tvrc� Comnc Gy t AutnmcitiC �t�- �k?r_SPry AcLmi ni stration-Off ice Remodelin roveland-Rental Property Maint. 83.10 71e65 3-71 JWilkie Turf Equipment Co. Addison -Equip. Maint. 35_,59 3- 3-73Sundr Richard V. Vogt Commission Meetin lAd-ministration-Travel Reimburse Meeting of 3%7�75. Administration -Per Diem & Milea 6...,5.6— 3-74 Culligan Water Conditioning White Lake -Utilities 3-75 Royal Rental Co. White Lake -Building Maintenance 28.08 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER :DUMBER VENDOR PURPOSE AMOUNT 3-76 East Detroit Ford Tractor, Inc. , Spring.., Addison -Equip. Maint. 23.72 3-77 Cal Gas -Pontiac, Inc. Spring -Held -Utilities 298.09 3-78 Consumers Power Company Addison-9.95; Addison Conf. Cntr.-1 797.17 1 807.12 3 249.65 3-79 0. C. Garage Admi -strati or_ & All Parks- s Trars�crtation &FEquip. Maint. 3-80 Michael Thibodeau White =ake-Travel Reimbursement 35.00 3-81 -,Michigan Bell Telephone Company water=c_d-Uti_-ties $.94 3-82 0. C. Dept. Of Facilities &Oper Admini_=ratio-General Conditions 45.50 3-83 Finney Carnahan & Assoc.., Inc. z Armin-S.-Con=-act Payment Inde. 1,500.00 3-84 Roger L. Hewett Construc. Co. Admin.-_-`_aiTs=a Sewerage System 17 191.96 3-85 Hi ins Rack Coating & Mf . Co. Waterfc_= -_p. Maint. 93.00 3-86 0. C. Drain Commission_ Phase III Admin.--,:-_�_=rosion Permit 416.86 3-87 Xerox Co oration Admin. -_i=_as Su lies 314.44 3-88 Oakland Hardware AddisBldg. Maint. 20.99 3-89 General Printing and Office Supp Spring. = -` "_-Office Supplies 8.48 `3-90 Michi an Bell Telephone Company Spring_-67.8^;Spring. Y.A.C.- 62.49:G ovel _.:d-103.99 234.32 3-91 Arlo Flesher, Custodian White eke-P_e : Cash Reimburse. 50.51 3-92 Leisure Sights & Sounds Admire. C_asset-e Ta e-Pro ram 22.50 3-93 Finney, Carnahan & Assoc. Inc. Admix__ -Staking at Springfield 250.00 3-94 James N. Layman Well Drillina (Irrigation System) Ad_=n--__-Contract for S rin field 3 82 .97 3-95 Esther Koren Waterord-Refur_d Class 3-96 3-97 Sundry CommMt. 3 14 75 The Golf Mart A!--_n.-Per Diem & Mileage White Lake -Merchandise for s 3$ 47.40 3 P. T. Standard Parts Co. Addison -Bldg. Maint. 17.80 3-99 Detroit Edison Spring, S . Y.A.C.-9.61 each 12.22 3-100 B & G Tile Inc. White Lake -Bldg. Maint. 132.90 3-101. Davi, sburg Hardware Spring ie_ , Sp. Y.A.C.-Bldg. Maint., Small Tools 37.79 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE AMOUNT 3-102 Display Creations Inc. White Lake -Capital Equipment 86.20 3-103 Sutherland Oil Addison -Equip. Maint. 231.00 3-104 Standard,Electric Company Addison;White Lake -Bldg. Maint. 26.89 3-105 King Bros..Iric. Independence -Equip. Maint. 69.50 3-106 Waterford Fuel & Supply Co. Spring. Y.A.C.-Utilities 1,344.67 3-107 Harvey's_Sch/Off Supplies, Inc. Administration-Office'Supplies 55.52 3-108 Clarkston Disposal, Inc. Springfield=Rubbish Removal 53.00 3-109 Hamilton's of Holly Grovelc=_d-Utilities 424.46 3-110 Savard & Son Bldg. Maint.; Sm. Tools, Addison-0-ff. Supp.; ;intr. Su p. 90.17 3-111 Beach Fuel &...Supply Spring.-=ili=ies 405.92 3-L12 Lake Orion Lumber -Co. Addison-E1dg_ Maint. 5.35 3-113 Pontiac Photo,:Service Administ,ut=rn-Promotion , 28.65 3-114 Our Lady of Refuge Men's Club Waterfor=-Re__:nd, Security -De os 50.00 3-115 Bernadine Paull Waterforc-Payment for Instructio 252.00 3-116 Floyd Snyder. Waterford -Payment for Band 135.00 3-117 Maxine Ayers Waterford -Refund Cancellation 18.00 3-118 Emma Hall Water_c_d-Refund, Cancellation 18:00 3-119 Audio -Visual Aid Center Administration -Rentals. 10.00 3-120 Michigan Bell Telephone Com2any Waterford -Communications 15.95 3-121 Consumers Power Company Groveland-Utilities 216.16 3-122 Detroit Edison Groveland-88.34 Waterford-150.91 239.25 3-123 Payroll Ad-ain. & All Parks -Full & Part Time Pay Period Ending_ 3 14 75. 19,396.38 ' 74 Ward S. Newman Jr. Admin.-Custodial Services for Ma . 270.00 3-125 Genessee Welding Supply, Inc. Grove.,Add.-E i . Maint. 23.50 3-126 Sumdr Comm. Mt 3-19-75 Admin.-Per Diem & Mileage 3-127 Gudith Hardware Groveland-Equip., Grounds Maint. Sm. Tools Rental_Property Maint 61.54 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER NUMBER VENDOR PURPOSE. AMOUNT 3-128 Burke Building Center Admin.-Office Remodeling; Spring,. Y.A.C.7Tndep.,Add.,Wh. Lk.- 330.69 Bldg. Main .,Grounds Maint., Sm. Tools 3-129 Sears, Roebuck and Co. Addison_ -Equip. Maint. 17.25 3-130 Pontiac Vals ar Paint Center V7h. Lk. -Equip. Maint. 36.37 3-131 James Mansfield, Cust. Sprin=-=field Y.A.C.-Equip. Maint. Office Supplies 50.50 3-132 J & J Disposal Addis c__-3ubbiSi-i Removal 96.00 3-133 The Clarkston News Inde^=m-�-nce--`_ounds Maint. 11.60 3-134 Michigan State University Admin_ =atic_-Travel & Conf. 125.00 3-135 Wayne Ball Water-::----=-Pc--_ent for Instructio 49.50 3-136 St. John's Church Grovel` ?=d, Cancellation 25.00 _37 Geltic Cross Presbyterian Church Grovels--- e nd, Cancellation 25.00 3-138 Pioneer Hardware �_=-- -__ Remodeling, Wh. �,.,Bld .'Maint. 35.72 3-139 Norman E. Decker & Leota M. Deck r White of ProDertv his wife Harold W. Kruger & Alle ra A. Kruger, his wife TOTAL $160,795.39 1975 MONTHLY PARK AND FACILIax ATTENDANCE REPORT ADDISON-OAI{S PARK Campers Day Use ADDISON CONFERENCE CENTER Functions GROVELAND-OAKS Campers Day Use SPRINGFIELD-OAKS Y.A.C. Functions SPRINGFIELD-OAKS CLUBHOUSE Functions SPRINGFIELD-OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes SPRINGFIELD-OAKS MILL POND Day Use WATERFORD-OAKS Functions WHITE LAKE -OAKS CLUBHOUSE Functions WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross -Country Skiing TOTALS Month of March, 1975 Year to Date Grou s Participants Grou s Participants 1974 1975 .1974 1975 1974 1975 1974 1975 7 O 30 0 13 0 850 0 0 0 0 0 1842 978 11245 74241 12 4 503 436 22. 8 1209 1064 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 17 15 2865 8894 36 40 4078 12199 0 2 0 95 1 7 60 407 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 19 27 2185 2060 46 73 3779 6267 18 13 1945 1104 39 34 3421 3245 0 0 O 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 73 61 7528 12589 1999 1146 24642 30686 ADDISON-OAKS PARK Campers Day Use ADDISON CONFERENCE CENTER Functions GROVELAND- O t1I{S Campers Day Use SPRINGFIELD-OAKS Y.A.C. Functions SPRINGFIELD-OAKS CLUBHOUSE Functions SPRINGFIELD-OAKS GOLF COULEE Rounds Played 9 Holes Rounds Played 18 Holes SPRINGFIELD-OAKS MILL POND Day Use WATERFORD- OAKS Functions WHITE LAKE -OAKS CLUBHOUSE Functions WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross -Country Skiing TOTALS PARK AND FACILITY tij.TENDANCE REPORT For the Month of March , 1975 Groups per Week Participants per Week lst. 2nd. 3rd. 4th. 5th. lst. 2nd. 3rd. 4th. 5th. 0 0 0 0 0 0 0 0 0 0 131 O 0 0 0 1078 0 0 0 0 0 0 1 3 0 0 O 109 327 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0. 7 3 4 1 0 7444 765 465 220 0 1 0 0 1 0 10 0 0 85 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 6 7 8 6 0 476 834 437 313 0 3 3 3 4 0 222 195 412 275 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 148 13 16 15 O 9230 1794 1423 1220 0 Item #6 1974 AUDIT The Commission has had the privilege of reviewing the 1974 Audit with the firm of Janz & Knight and now it is proper to officially receive the 1974 Audit as presented or amended, depending upon whether or not it meets with your satisfaction. It would also be proper at this time to recommend that the firm of Janz & Knight be retained for the 1975 Audit. By doing this, it will permit us to be able to receive our audit much earlier than we did this year. Item #7 OAKLAND COUNTY TOURIST CONVENTION BUREAU The newly formed Oakland County Tourist Convention Bureau has requested to come before the Commission to make a presentation as to the role they expect to play in the County and how it will affect the Parks and Recreation Commission. The enclosed letter to the Commissioners should help explain the purpose of this proposal. They are looking for financial support and you can expect they will request that the Commission participate in initial funding of this project. It is expected that the request will be around $5000. 19 W. HURON STREET, SUITE 315 PONTIAC, MICH. 4813SS (313) 335-614E O:KL AND COUNTY PARKS March 31, 1975 & PECREATION COMM. PR 1 1975 Oakland County Parks & Recreation Commission i y✓4a ; ; 4l 'wA ..ice 2800 Watkins Lake Road k Pontiac, MI 48053 Dear Commission Members: It is with a great deal of anticipation that I send you this communication. We are all aware that Oakland County is a vital community in which to live. The imminent completion of the Pontiac Metropolitan Stadium, the construction of various new hotels, office complexes, shopping areas, and recreational centers, points out that our County is filled with new focal points around which to build. We could all reach agreement, I'm sure, that one of our first priorities must be the promotion of Oakland County and there has been no formal bureau organized 'to develop and nurse this kind of project. =here=ore, the Chamber of Commerce has developed a Chamber -based Oakland Coun= -_ ist and Convention Bureau which will attract conventions and tours to the �_�a, promoting business expansion and development. Hopefully, this promotion wi= le_d to the creation of additional demand for services and facilities generat_g _vestment and capital expansion, which will enhance the economy of all Oakla d Cc:xnty. The functions of this Oakland County Bureau are generally outlined as follows: 1_ To promote tourism within Oakland Count= by making available to its resi- dents, transient and potential visitors, the many appealing aspects of our County. 2. To further the interests of Oakland Conmty either directly or indirectly by adding to its economic base. 3. Provide a service that will entice the proper accommodations, restaurants, and other facilities to expand within the county, thereby availing them- selves to assist in the promotion o= the new Pontiac Stadium which is in need of 5,000 to 8,000 rooms to accommodate traffic at any given event. 4. Assist ''with the coordination and promotion of all Oakland County historical sites, tourist attractions, Parks and Recreation facilities, etc. ` 'ns Fnr a Oakland County Parks & Recreation Commission Page 2 March 31, 1975 5. To research and contact the many convention groups and planners in order to ascertain whether the Oakland County Tourist and Convention Bureau can be of service to their organization. To offer them our assistance in planning a future convention in the Oakland County area. 6. Because of the nature of the Oakland County Tourist and Convention Bureau it will also assist in procuring jobs for the unemployed residents of our county.. I hope I have generally familarized you with our new operation. At your April llth meeting, we would like to respectfully request an opportunity to share with you in more detail our plans for what we feel is an extremely pro- gressive catalyst for the growing economic development of our county. Sincerely, James rkso�, Chairman Oakland County Tourist & Convention Bureau llane e ilable t 0 S-0- Yee a�a he 0 0-' JI-S. and Ot celo ase 'Y 0 J& GO' he �enc locat Ot ate 4b icri fakex�bpiSYL eTcLo 'Jai - thatbe -Le aL e stiz iTai- ,OTae it has been Oa. ,,aL brae have c -C S e and jolt . e 11 co EQU SFN F,14T CApX�A Capital Equipment are �Or ollowing bid tabulate �s astral purchasing= the for us by Ce 1 Washer, which was bid Utility' B lags` Baskets le Greens hic $1,�24.17 Mo�----'"'" Wilkie Turd $3,431'00 -p- 2,p43.85 ing Bros* 3,3g8'0 *$4,�25•pp 581.50 K 294•pp *l, V. F. ,,iller *21 -p- _p- yawn Equip meeting speCiicatiOns awarded to *Low bid ti°n that all items be It is sta��s rgCOmmenda the low bidders. OAKLAND CO' 'Y EXECUTIVE DEPARTMENT OF u NTRAL SERVICES FACILITIES ENGINEERING DIvIUON BID TABULATION SHEET - FENCING INSTALLATION, SPRINGFIELD--OAKS COUNTY PARK COUNTY PROJECT 75-1-0 Wednesdciy, 11a—och 26, --1.975 2 p v.ln . C0NTRAC`I'OR BAST' BID ADD. BID S1:0MED it1 BOND Allen Fence NO BID t I Anchor Fence $11 , 2 O iE .30 X 10 ° � X i Crown Fence NO BID _ F Extruded v:i zi'VI Durable, Inc. $1.0,318.50 X 10% X Deduct $685.00 Hercules Fence NO BID Industrial Fence NO BID Modi 8 Co. NO BID t Sails, Inc. $13,101.40 X 10° X Extruded vinyl `Addendum No .I Universal Fence $10,070.50 NO* 10° X Deduct $504 16 incl.t.ided in One foot longer post-s prior to ! Washtenaw Fence $13, 037 .90 NO* 10° X Deduct $80` .30 1,ein`�T ; ssue� Zappie Fence $8,950.00 NO 10° X �' 1 BOARD MEMBERS DANIEL T. MURPHY CH:%IRMAN - COUNTY EXECUTIVE JAMES M. BRENNAN /ICE CHAIRMAN M. A. BENSON. JR. ?n EMOER. UATHLAND COUNTY BOAT' OF AUDITORS DEPARTRIE11;T OF FACILITI.ES AND OPERATIONS ONE PUBLIC WORKS DRIVE OAKLAND COUNTY SERVICE CENTER PONTIAC, MICHIGAN 48084 AREA CODE 313 PHONE: 858-0143 MILTON W. HANDOP.F. P.E. DIRECTOR pp - '01m. G. ATCHISON T. D. DzIURNIAN, P.E. April O, 1975 DEPUTY DIRECTOR. DEPUT`! DIR-CTOR OPERATIONS ENGINEERING 858-0154 858-0131 Mr. R. Eric Reickel Oakland County Parks 9 Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan 48054 Re: Springfield -Oaks Golf Course - Phase III Development, County Project 75-8 Dear Mr. Reickel: On April 2 bids for the referenced project were received at the Activities Building at Waterford -Oaks County Park. A total of 8 proposals were received ranging from *254,300.00 to $459,000.00 as shown on the attached Bid Tabulation Sheet. The low bid was submitted by the J. D. Armstrong Landscape Company of Fraser, Michigan, a firm who has done work successfully for the County in the past and also has experience in golf course development_ After reviewing the bids submitted and the background of the firms, this office and your consultant, Mark DeVries, both recommend that a Contract be awarded to the low bidder, the J. D. Armstrong Landscape Company, in the estimated amount of $254,300.00 which is the total of Items 1 through 21 on the Proposal Form. Estimated project funding for this Work is also recommended in the following amount: Construction - $254,300.00 Consultant - Engineering - 4,500.00 Coordination and Inspection (if desired) Administrative - 100.00** Contingency - 11,100.00 TOTAL PROJECT COST $270,000.00 Mricke_ -2- April 8, 1975 by your office, amount no t known : I _ Z �.-.oe c not included 'eure=_nta lye= -rom this office and the consultant wi11 be =n wttendar_ce at your April 11 meeting to answer any fur _ ouest_or_s , iJG J+ i U1.Y YJUrs , T. D Dzid man, P.E. Chief Engineer TDD/gpv Attachmen Rork S.i.t;-Sche-- n�d ule X X X X X no X no X no. X X. OAKLAND COUNTY EXlCUTIVE DEPARTMENT OF CENTRAL SERVICES Wednesday, FACILITIES ENGINEERING DIVISION 2 p.m. --BID TABULATION SHEET - SPRINGFIELD-OAKS COUNTY PARK, PHASE III CONSTRUCTION, COUNTY PROJECT 75-8 ' UNIT PRICES, ITEM NO. (UNIT PRICE/TOTAL AMOMITT) ig.nnn C:.Y 3,000 C.Y. ' i3R i.r. _..__,.._... (ass Grading :1. Replacement of 2 lo:Tol p 3 3 4A ,......_ 'oni_ 4 'IB(1) _._.._ I Duel 1�.ip . 5 'IF3(2) -one ,5,000 C.Y. str_drT_S offsite 1_,l_50 C.Y. Exc. L100c.Y overflow st-r 550 C.Y. 0.82/C.Y. 45,100.00 0.72/C.Y*. 8,640.00. 4.50/C.Y. 13,500.00 0.75/C.Y. 862.50 1.60/C.Y. 640.00 18.00/1..ft. 21;;484.00 1.10/C.Y 605.00 12.50/1.Ft. 1,725.00 1.50/C.Y, 825.00 0.94/C.Y. 515-700.00 1.48/C.Y. 17,760.00 3.00/C.Y. :1.50/C.Y. 9,000.00 1,725.00 1.50/C.Y. 600.0.0 1,15/C.Y. 63-,250.00 0.85/C.Y. 10,200,00 6.00/C.Y. 18,000.00 2.00/C.Y. 2,300.00 2.00/C.Y. 800.00 12.64/1,ft. 1,744.32 2.25/C.Y, 1,237,50 210 l . f . over:f .Low 1-7.50/1.:f i 3,r,7' "�1 13.50/1.ft 2,835.00 13.66/1..ft 2,868.00 Pond 6 Pond 7 exQ. Pond 7A Pond 7A Pond 8 Pond 8 Pond 8 Pond 8 Drain 'overflow Str. 15000 C.Y. Dike Const.overflow Dike Cons-t.. overflow remove unplug piping 6 piping L.S. Str. . 8 L . S . str. . 8 overflow existing, # 5 fwy. . 40 1.f 50 1.f. piping str. 9 pipe 8 8 Hdwls . 40 l . f , piping const . 160 l . f . UNIT PRICES, ITEM NO, (UNIT PRICE/TOTAL AMOUITT) L.S. 4D(2) 4E 5A(1) 5A(2) 5B(l) 5B(2) 6(1) 6(2) 7 34.00/L.;t. 1.10/C.Y. 1,360.00 1,100.00 L.S. 29.00/1.ft. L.S. 1,205.00 1,450.00 2,600.00 34.00/1.ft� L.S. 1,360.00 730.00 18.00/l.ft. 720.00 1.80/C.Y. 1,800.00 L.S. 1,650.00 21.00/l.ft. 1,050.00 L.S. 1,980.00 24.50/l.ft. 980.00 25,00/1'1:. 1�000.00 L.S. 100.00 L.S, 500.00 20.00/l.ft. 800.00 2.50/C.Y, 2,500.00 L.S. 11000.00 25.00/1,ft. 1 '250.Q0 L.S. .1,600.00 L.S. L.S, 150.00 11.30/l.i 10 .00/1_ .ft f 1,600.00 L,S. 14.51/1,t 2?000.0.0 2021,60 Drain pipe ain Class C Const . 4" agr. . 4" pvc 1-1" drain 6" C.M.P. Jrlst . 117 FWY, pipe- 2 -sod mill 9f Veens the perf. guard 180 1,f < Of sand 100 Yds. lopatipns pond area 58., 000 - 2.,170 1. f . tile tile -traps iu front ( soil S. F. 1,065 1. f. 260 1. f. ; 6 bunkem of #6 Tee erosion 9 each \16,000 8 Hdwl,�3,: controls) S.F. 3,600 S.Y. UNIT PRICES, ITEM NO. (UNIT PRICE/TOTAL AMOUNT) 9 10 11 12 13A 1.3B 13C 1310 ;11 15.00/1..ft. 14.60/l.ft. 1.25/S.Y. E 700. ea. 1.25/1.ft. 2.50/1-ft. 3.60/1..ft. 936.00 8.50/1.ft. ii• 5%a•l 5,600.'00 1,650.00 876.00 q-,500.00 42,300.00 2,7.12.50 2,662.50 1,530.00 ..:,�.,.�.�.�».. 10.00/l.ft. - ..�..�..�..�..�,.,.,.... 10.50/1.ft. _ ��.....�..�,,.w. 1.60/S.Y. .�....�.. 5,810.00 ea.0.65/l.ft. ...�....,� �..._v _.-.�..w. _:�_._. 1.00/l.ft. _ . i ti..., , 0 . 8 0 / 1..f t . Ay 2 .10 / l. f t 378.00 ..3 �, I 0 .8/ S . 6,080,00 1,100.00 63.0.00 5,760.00 52.,290.00 1,410.50 l;Of5.00 208.00 0.92%1--t.. �.$3%1 .. 2.17%l,rt'; 3.33/l.ft. 0.15/S,F 15.69/l.ft. 25.00/1.ft. l.11/S.Y. 4,520.00/ea 1,725.90 1?500;00 3,996.00 40�680.00 1,996.40 2,OC2.20 551.20 599.40 2000.00 ;' Cart S rie ' Const . Seeding, Class r aths F� 6w-d of tees Fwy. 8 seedin4_ wide 5. 0- �kc= .• 3 7 , 0 0 0 naax 1,160 S.Y. S.F. rough a, 30 ac. 22 ac. UNIT PRICES, ITEM NO. (UNIT PRICE/TOTAL AMOUNT) Irrigation ___._._...._.._...�.�..._...�.. -- - .._....___...,.. __..._.._....._..._...._._.._ ....... _.__.._. ._...--�-...__w-. SUB -TOTAL TOTAL _..�........__..__......�4._.,. SUBSTITU- 16 17 18 19 20 1 THRU 20 21 1 THRU 21 TIONS OR 232,814.50 62,500.00 295,314.50 3.00/S.Y. 100.00/ac 0.05/S.F. 550.00/ac 520.00/ac 196,000.00 58,300.00 254,300.00 -4,300.00 3,480.00 5,000.00 1,850.00 16,500.00 11,440.00. 301,826.50� 60,000.00 361,826.50 -5,185.00 261,113.50 65,330.00 326,443.50 stone __ ......_..._ ..._.. �..._� ..�...._ ...._.,.�.. ,.w.._.,, _,.� ..,.._ .�_. �.. � ,.._.. d. ..., � ., _._._..•..:... _r.�. .._.........�.._._..._.....e. -15,000.00 �..� .S :t l equip. 310,694.50 61,000.00 371,694.50 -4,300.00 399,710.00 60,000.00 459,710.00 2.50/S.Y. .718.00/ac Q.025/S.F.',690.00/ac 660.00/ac 243,874.50 48,975.00 292,849.50 -17,500 2,900.00 35,900.00 925.00 20,700.00 145520.00 stl. -4000.100 stl ;' 2.16/S.Y. 175.00/ac 0.03/S.F. 800/:0.0/ac 700.00/ac 2,505.60 8�750.00 1,110.00 2q,000A0 15?400'.00 2252297,22 60,482.00 285,779,22 -4,730;10011 RUBBISH REMOVAL BIDS The following bids were received for rubbish removal from the parks: Waterford Disposal Company Groveland-Oaks May 24 through November 10--two pickups per week at two locations in park. Balance of year one pickup per month. May 24 through September 12--daily pickups. September 21--special pickup. (Approximately 2,000 trash bags.) $3,924.00 per year Springfield -Oaks Clubhouse $ 30.00 per month Maintenance Building 20.00 per month Youth Activity Center (Paid by LWF) 40.00 per month April 1 through October 31--two pickups per week. Balance of year --one pickup per week. $ 45.00 per month Special events may require special pickups at extra cost. B & J Disposal Company White Lake -Oaks Clubhouse April 1 through October 31, 1975--three pickups per week. $ 65.00 per month November 1 through December 31--two pickups per week. $ 50.00 per month The above to be paid by LWF. Page 2 Maintenance Building April 1 through October 31--two pickups per week. $ 30.00 per month November 1 through December 31--one pickup per week. $ 24.00 per month J & J Disposal Company Addison -Oaks Conference Center Two pickups per week on yearly basis. $ 65.00 per month To be paid by LWF. Park Two pickups per week on yearly basis. $ 24.00 per week Clarkston Disposal Company Rejected bids. Bushman Disposal Company Bid on Addison only. $3,194.00 per year ($1,166.00 over J & J Disposal bid) Based on the above, staff recommends bids be awarded to: Waterford Disposal Company Groveland-Oaks and Springfield -Oaks B & J Disposal Company White Lake -Oaks J & J Disposal Company Addison -Oaks Item #9 RESOLUTION WATERFORD-OAKS ACQUISITION As a step toward the eventual acquisition of approxi- mately eleven (11) acres within the park boundary at Waterford -Oaks which is necessary for the First Phase of Development, Corporation Counsel has requested that the Commission prepare a resolution which indi- cates our definite desire to acquire this property. It would also be to the advantage of the seller to have a resolution of this nature for future tax purposes. R E S O L U T I O N WHEREAS, THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION is desirous of developing the Waterford -Oaks County Park and WHEREAS, the first phase of the park is to be a WaveTek swimming pool, bathhouse, concession stand, underground utilities, entrance road, parking lot and WHEREAS, the Commission must acquire a portion of land comprised of approximately 11 acres within the park boundary necessary for first phase development, NOW THEREFORE BE IT RESOLVED that the OAKLAND COUNTY PARKS AND RECREATION COMMISSION authorize its director to order appraisals from two independent qualified appraisers to determine fair market value of said property and BE IT FURTHER RESOLVED that once a fair market value is established, the Commission will attempt to purchase property by negotiation and if all else fails, the Commission will proceed with the prerogative of Emminent Domain. Item #10 WATERFORD-OAKS DEVELOPMENT In order to move as fast as possible in accomplishing the Phase I Development of Waterford -Oaks, it is necessary at this time to recommend the method of administering this project. We are presently waiting for two things to happen: (1) To acquire the needed 11 acres and (2) Get approval from the Department of Natural Resources to proceed with the Program Statement as submitted to them. We would hope this could be accomplished no later than May. While the Commission is waiting for these two approvals, it is requested that the architect be retained so they may proceed with the Schematic and Design Development Phase to produce sufficient data and documents. They will not be given the go-ahead until the above two hurdles have been crossed first. It is recommended that the firm of Swanson Associates be retained by the Commission because of their familiarity with the site based upon their studies on the previous indoor pool. The second recommendation would be that staff be permitted to work with DFO to interview at least three construction manage- ment firms so a final recommendation can be made to the Commission as to a Construction Manager who will prepare a firm proposal of cost to construct this project. The Construction Manager will do this upon the Sehematic and Design Development Phase prepared by the architect. (Waterford -Oaks Development, Page 2) Staff recommends this procedure because it is felt that the project will be able to move faster and it will be easier to establish our price for construction prior to getting too far along the architectural process. We would hope that all this could be arranged no later than the first Commission Meeting in May. G 0 es cost 1 an Phan 0 sex Oee%l na axeela0a-.0 ryn " ose in ay� oll ill e TNe e t '51 at the Amex t tye Phan tha t e P- tyis t P- 09 OT� 0 av Item #12 CORRESPONDENCE - E. LEONARD HOWARTH You will find attached a letter from E. Leonard Howarth who has been the promoter for the series of the "Battle of the Bands" at Springfield -Oaks these last few months. The next "Battle of the Bands", which is number three in the series, is scheduled for Friday, April 18. Once that concert is completed, the promoter Mr. Howarth, would like to bring the winners of the three events together in a final competition. Permission is requested to contract with Mr. Howarth for Saturday, May 24, based upon conditions of the previous contract. E. LE. ONARD HOWARTH ATTORNEY AT LAW 616 BROADWAY P. O. BOX 147 DAVISBURG, MICHIGAN 48019 March 10, 1975 AREA CODE 313 634-9536 Mr. Eric Reickel, Director, Oakland County Parks & Recreation 2800 Watkins Lake Road Pontiac, Michigan 48054 Dear Mr. Rieckel: We have completed two successful rounds of The Battle of the Bands at Springfield -Oaks. The results have been gratifying. The area's young people have found a function they enjoy at a place they like to go. Our agreement includes a third round concert April 5. I want to extend the agreement to include a date for a final Battle of the Bands on Saturday, May 24, 1975, with a Sunday, May 25th, raindate. These are the only weekend dates available at Springfield -Oaks between now and October 4, 1975. We appreciate your consideration. Very truly yours, r E. Leonard Howarth n 0 A K L A N D COL;N Y P A-i.;C: & RECREATION CON1h1. MAR 1 7 1975 RECEIVED st1n�3 e wed the consi xevie ose c OTNm. the yle 9 0 9 0 act e Jj ag OrLs ej olas Pwyth their J�eco5L e 0 pe-L Oat, IL 'ho OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVISED BY-LAWS April 11, 1975 OFFICERS of the Commission shall be: CHAIRMAN: Chairman shall chair all meetings of Commission when present except for the election of the office of Chairman itself, and shall prepare the agenda for all regular meetings. VICE-CHAIRMAN: Vice -Chairman shall chair meetings in absence of Chairman. SECRETARY: Secretary shall keep in good detail all minutes of regular meetings or shall delegate authority to do so to a qualified shorthand stenographer. ELECTION of officers shall be the first (1st) meeting of each year. THE COMMISSION SHALL MEET regularly twice a month, on the second (2nd) and fourth (4th) Friday. Special meetings may be called as needed by the Chairman or by three (3) members of the Commission. COMMITTEES shall be appointed by the Chairman and shall meet under the same conditions and rules as does the Commission. Any three (3) or more members of the Commission appointed by the Chairman may constitute a committee. Each committee will be reappointed one month after election of officers. All committees shall be dissolved once their purpose is served. A QUORUM: In accordance with Public Act 261 of the year 1965, as amended, five (5) members of the Commission present and voting shall constitute a quorum. (Revised By -Laws, April 11, 1975) ROLL CALL VOTE: Yeas and Nays by roll call shall be ordered when demanded by any member of the Commission prior to the announcement of the vote. ANY PERSON may address the Commission at a request to the Commission at least seven (7) days prior to the next scheduled meeting, unless a majority of the members present and voting shall object. STAFF MEMBERS may attend seminars and educational conferences and similar functions upon approval of the Chairman and notice to the Commission. COMMISSIONERS may attend seminars and educational conferences and similar functions upon approval of the Commission. COMMISSIONERS shall tour the parks at least once a year and make a personal check of the buildings and grounds. THE COMMISSION MAY NOT stand in recess overnight or until the next day. ALL MEMBERS shall be notified of meetings in writing forty-eight (48) hours in advance of said meeting. ONE HOUR LIMITATION OF DEBATE: A one hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has carried by a majority, the Chairman shall divide the time equally between the members present and voting. Members may yield their allotted time to another member. - 2 - (Revised By -Laws, April 11, 1975) A MEMBER shall be recognized by the Chair before addressing the Commission. THE AGENDA ITEMS not considered at a regular meeting shall automatically be carried over to the next meeting and will be considered within one month of their first appearance on the agenda. BUDGET: The director shall bear responsibility for the prepara- tion of the budget and shall submit such a budget to the Commission by December 1 for its approval and adoption at the first regular meeting in December. NO EXPENDITURES above One -Thousand ($1,000.00) Dollars may be approved by the director without Commission approval. AUDIT: Feasibility of an annual audit should be give consideration by the Commission each year prior to the end of the fiscal year. Reviewed By: Jack Hays Civil Counsel March 28, 1975 Submitted By: Richard R. Wilcox Commission Member Velma Austin Commission Member George W. Kuhn Commission Member - 3 - National Campers and o� y� Hikers Association Inc. a RifRS "The Friendliest People in the World" March 26, 1975 Oakland County Parks and Recreation Commission 2800 Watkins Lake Rd. Pontiac,Michigan Oakland County Parks & Recreation Commission: It is with great pleasure that we invite you to participate in the National Campers and Hikers Association, Michigan State Association's 12th Annual State Fall Campout on September 20, 1975. This Campout will be held at Oakland County's Groveland Oaks County Park, Holly, Michigan on September 19, 20, and 21, 1975. At the present time we are planning a Legislative Tour of the entire campground on Saturday Sept- ember 20, at 1:30 P.M. of which we would like you and other Oakland County Legislators to take part. We are expecting 2,000 units (approximately 6,000 to 8,000 people) at this Campout, coming from all over the State of Michigan with guests from Canada and also Ohio, as well as some of r7.C.3.A.'s National Officers. Our committees have set up a good program for Saturday afternoon and would like to have you in attendance. We will be looking forward to hearing from you to confirm this date. Sincerely yours, Alex and Bea Birch, Chairmen 197� Michigan State Campout Committee q- L Georg' and Ann Schipper, Co -Chairmen 1975 Michigan State Campout Committee OA1\'!-At%D CC'.)rV iY & RECREATION COMM. MAR 2 8 1975 E P C LM I V E NON-PROFIT EDUCATIONAL FAMILY CAMPING ORGANIZATION LOVE THY NEIGHBOR - LOVE THY GOD