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HomeMy WebLinkAboutAgendas/Packets - 1975.07.02 - 39624I�x ,7 v d PARKS AND RECREATION COMMISSION oakland county service center 2800 watkins lake road pontiac, michigan 48054 858-0906 R. Eric Reickel E. Frank Richardson Director Chairman James W. Dunleavy Vice -Chairman June 24, 1975 Lewis E. Wint Secretary • Velma M. Austin Fred L. Harris To the Members of the GeorgeW. Kuhn PARKS AND RECREATION COMMISSION Joseph R. Montante Oakland County, Michigan Richard V. Vogt Richard R. Wilcox Ladies and Gentlemen: A special meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . 1:30 p.m. Wednesday, July 2, 1975 PLACE . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan PURPOSE . . . . . . Cordially, �v!/�<✓!'-/v /"", JAL. c�CG?�ZGo''i/ E. Frank Richardson 0 Chairman EFR:bg Special Meeting Addison - Oaks • Groveland - Oaks • Independence - Oaks • Waterford - Oaks • White Lake - Oaks • Springfield - Oaks PARKS AND RECREATION COMMISSION oakland county service center 2800 watkins lake road pontiac, michigan 48054 858-0906 R. Eric Reickel Director June 24, 1975 FROM: JON J. KIPKE TO: PARKS AND RECREATION COMMISSION SUBJECT: SPECIAL MEETING Items for discussion at the Special Meeting on July 2 are: 1. Master Plan Proposal for Park Signage. 2. Public Relations firm increase. 3. Springfield -Oaks Irrigation Contract. Enclosed you will find information pertaining to each item. Jon 4 P JJK:bg E. Frank Richardson Chairman James W. Dunleavy Vice -Chairman Lewis E. Wint Secretary Velma M. Austin Fred L. Harris George W. Kuhn Joseph R. M ontante Richard V. Vogt Richard R. Wilcox Addison - Oaks • Groveland - Oaks • Independence - Oaks • Waterford - Oaks • White Lake - Oaks • Springfield - Oaks May 20, 1975 GEORGE N. SEPETYS AND ASSOCIATES, INC. 26111 EVERGREEN SUITE THREE TWENTY SOUTHFIELD, MICH. 48075 PHONE (313) 352-3260 Oakland County Parks and Recreation Commission Proposal: An integrated signage Master Plan for those engaged in the planning, design, fabrication, installation, administration and maintenance of exterior and later possibly interior signage systems, to function primarily within the six Oakland County Parks (Groveland Oaks, Springfield Oaks, Independence Oaks, Addison Oaks, Waterford Oaks, White Lake Oaks). Basic Standard Requirements to be considered: 1. Systematic signage implementation. 2. An effective approach to signage that will be functionally designed with concern for effective visual communica- tions. 3. Use of readily available materials and components in fabrication and installation. 4. Low maintenance costs and a degree of vandal resistance. The objective is to accomplish the following five needs, each representing a distinct, but integrated function: Direction - Providing visitors and personnel -with the information necessary to get him where he wants to go. Identification - Having followed the direction the need is for a clear identification of the area, building, complex, department or parking lot, once the visitor has arrived there. Orientation & Information -- he is at all times if he is antly where he wants to go. Traffic Control - A variety tory signs, warning signs, signs and crosswalk signs. (CONTINUED ON NEYf PAGE) The visitor must know where expected to arrive consist - of signage including regula- directional signs, parking page 2) GEORGE N. SEPETYS AND ASSOCIATES, INC. 26111 EVERGREEN SUITE THREE TWENTY SOUTHFIELD, MICH. 48075 PHONE (313) 352-3260 Public Relations - Create a personality to the parks. Make the visitor aware of the"total scheme" of things and its governing bodies. To make the facilities friendly, inviting and a place to enjoy. This master plan could be conceived and implemented over four phases: Phase I - Preliminary Design Review of total signage problems of entire park_ network. Review of budget requirements for purchase, manufacturing and installation. Design system to answer all requirements. $9,000.00 Phase II - Final Design Development Prepare final working drawings and specifications. Consideration for final placement locations. Phase III - Development of A Signage System Manual An approximately 48-page control document for future implementation, additions and installation. Phase IV - Manufacturing and Installation Supervision Time to be billed by hourly rate, total amount is difficult to estimate since it depends on need and manufacturing and installation schedules. $5,400.00 Undetermined $40.00 Per Hour. ANTHONY ® M. �� (NCORPORA-IFE® PUBLIC RELATIONS COUNSELORS Dear Eric: L t. June 11, 1975 As you could readily see from our recent activities report, the Oakland County Parks and Recreation Commission has been an extremely active account for our firm. It is the nature of public relations work that a new account always takes more time in the beginning due to the process of learning all the intricacies of the account. When we consider a new account, we try to determine the amount of Account Executive time that will be required for that particular client. In the case of the Parks and Recreation Commission, the monthly fee of $1, 200 was based on approximately 30 hours at $40 an hour... a rate below our average of $45 an hour for executive time and $60-75 an hour for supervisory time. According to our time records, we have been putting in an average of approximately 54 hours a month. Most accounts, in which we put in this amount of time, pay us fees in excess of $2, 500 a month. Obviously, we are not asking for an increase to that amount. I stated to the Commissioners that we expect to take a bath the first few months or so. But we're drowning! You may recall, Eric, that during our initial presentation, one of the Commissioners did raise the point as to what we would do if we discovered that we were spending a considerable amount of time over the estimated time on the account. At that time, we said we would come back for more. As we look down the road, we foresee an increase both in major activity and daily account work rather than a decrease. To put us back on an even keel, we believe that an increase of $300 per month... to $1, 500... plus an hourly rate of $35 per hour for all hours in excess of 37-1/2 hours would go a long way in equalizing our time factor. We respectfully request, therefore, that you agree to that raise effective July 1, 1975. 28 WEST ADAMS AVENUE 0 DETROIT, MICHIGAN 48226 0 AREA CODE 313 962-4510 ANTHONY M. FRAIV CO INCORPORATED PUBLIC RELATIONS COUNSELORS Page Two As I noted at our meeting, the Parks and Recreation Commission needs good public relations counseling. We think we're providing it. However, there are many areas of communications to be concerned about, and many programs to be initiated to cover these areas. This takes time. It is the hope of the Commission to make its public relations function self-sustaining someday by adding a person to your staff to handle that function. That day is still off on the horizon. But we will work with you, and for you, in attaining this goal in a manner successful and profitable for us all. Sincerely, Anthony/. Franco President AMF:gm Mr. R. Eric Reickel, Director Oakland County Parks & Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan 48054 OAKLAND COUNTY PARKS AND RECREATION PAYMENTS TO ANTHONY M. FRANCO INC. November, 1974 to June, 1975 TOTAL MONTHLY DATE AMOUNT FEE EXPENSES 12/31/74 Fee - Nov. &.Dec. 1974 $ 2,080.00 $ 2,080.00 $ -0- 1/2/75 Jan. Fee & Expenses 1,647.59 1,200.00 447.59 2/l/75 Feb. Fee & Expenses 1,460.25 1,200.00 2.60.25 3/l/75 March Fee & Expenses 1,564.05 1,200.00 364.05 4/1/75 April Fee & Expenses 1,588.98 1,200.00 388.98 5/l/75 May Fee & Expenses 1,691.03 1,200.00 491.03 5/l/75 Art Work - Brochure 1,258.46 1,258.46 5/l/75 Enlargement,Etc. Brochure 2,025.00 2,025.00. 5/l/75 Mobile Rec. - Brochure 1,197.60 1,197.60 611175 June Fee & Expenses 11581.66 1,200.00 381.66 TOTALS $16,094.62 $9,280.00 $6,814.62 ,ANTHIONY M. 'F=FL� 71Nj C3 CD PUBLIC RELATIONS COUNSELORS TO OAKLAND COUNTY PARKS & December 31, 1974 RECREATION CO-ATAMISSION 2300 Wat'i'lins Lake Road INVOICE NO. Pontiac, Michi-an 48054 5037 Attention- R. Eric Reickel Director PUBLIC RELATIONS FEE November 8 - 30, 1974 December 1 - 31, 1974 I 1,200.00 TOTAL DUE..._,...... ............................... $2,080.00 28 WEST ADAMS AVENUE - DETROIT, MICHIGAN 48226 - AREA CODE: 313 962-451 0 AT"%j"THONY MA *= IF3 11� NA 0 -7-1 �0 INCORPORA-FEO PUBLIC RELATIONS COUNSELORS TO . OAKLAND COUNTY PARKS & * RECREATION COMMISSION * 28 Watkins Lake Road * Pontiac, Michigan 48054 Attention: Mr. R. Eric Reickel Director 9' im January 2, 1975 INVOICE NO. 5077 PUBLIC RELATIONS FEE %$1,200.00 EXPENSES: 1. Reproduction of Editor's -Information Sheet and map for Independence Oaks Gromid Breaking 31.00 2., Reproduction of release on Independence Oaks Ground Breaking for distribution at site 17.25 3. Reproduction of release on Snowi-nobiling under way at Addison -Oaks 26.36 Postage 3.70 30.06 4. Reproduction of release on OPR to seek appraisals for 27. 7-acre site 26.48 Pos*tage 3.80 30.28 5. Reproduction of release on OPR aide heads Michigan Recreation Association 35.89 Postage 7.80 43.69 6. 5 x 7 copy negative and 25 5 x 7 -glossy prints of photo of Jon Kipke for use with release 24.96 7. Mileage on assignments — November & December 166.55 8. Press entertainment and meeting expenses 37.43 Y"t 9., Photocopies 55.50 10. Toll phone charges 5.94 11. Misceltaneous postage and mailing costs ZD 4. P,3 TOTAL EXPENSES .. . .. . . . . . . . . $147. 59 _4 TOTAL DUE ....................... o .................... $1,647.59 ?A V19­,r Ar)AMS AVFNUE:" 9 DET.tR0)T.M1C:H1GAN482Z6 - AREA CODE 313 962-4510 ANTI-IONY NA. IN0CD-1=1 Z=o-rR,-2k3E0 PUBLIC RELATIONS COUNSELORS TO . OAKLAND COUNT' PARKS & February 1, 1975 . RECREATION CONnMISSION • 28 Watkins Lake Road INVOICE NO., 5102 Pontiac, llI 430-04 Attention: Mr. R. Eric Reickel Director EXPENSES (January) 1. Reproduction and mailing of release "Park Commission Approves Bids for Ixtdependence Oalcs" Postage 2. Reproduction and mailing of release "O. P.R. Sets Dance for Senior Citizens Postage 3. Reproduction and mailing of release "Snowmobile Course Scheduled at Waterford -Oaks" Postage 4. Reproduction.-a.ncf'mailing of release "O, P. R: Ballroom Dancing Course Scheduled at Oakland County Park" Postage 5. Reproduction and mailing of release "Square Dances Scheduled at Waterford --Oaks" Postage 6. Reproduction and mailing of release "Taxidermy Course for Beginners Set at Waterford -Oaks' Postage 7. Photocopics S. Toll phone char;,cs 6.30 55.42 28.02 6.40 34.4.2 . 27.89 3.90 27: 96 4.00 28.22 6.10 29.17 7.10 31.79 31.96 34.32 36.27 23.75 11. G2 28 W/EST ADAMS AVENUE a DETROIT, MICHIGAN 48226 a AREA CODE 313 962-4510 � J, 14N2t Il �a F� PO R-A-T:` 0 PUBLIC RELATIONS COUNSELORS TO OAKLAND COUNT' PARKS & RECREATION COIIIIISSION 28 Watkins Lake Road Pontiac, III 48054 Attention: Mr. R. Eric Reickel Director February 1, 1975 INVOICE NO. 5102 Page Two 9. kliscellaneous postage and mailing costs .70 TOTAL EXPENSES 260.25 PUDLIC RELATIONS FEE (February) 1, 200. 00 TOTAL DUE $1, 460. 25 I . 1 28 WEST ADAMS AVENUE 4 DETROIT, MICHIGAN 48226 , AREA CODE 313 962-4510 T=h= TIHM. §="QC) INC0Izzi V-DQR,,.TE© PUBLIC RELATIONS COUNSELORS TO OAKLAND COUNTY PARKS &: RECREATION C0.131ISSION 28 Watkins Lake Road Pontiac, ?Michigan 48054 Attention: Mr. R. Eric Reickel Director :March 1, 1975 INVOICE NO. 5135 EXPENSES.. (February) 1. Reproduction and mailing of. one -page release "Sewing Classes Set at Waterford-Oaks'28.08 Postage 6.40 2. Reproduction and mailing of one -page release "Astrolocry Classes Scheduled at Waterford -Oaks" 27.66 Postage 6..10 3. Reproduction and mailing of one -page release "cnow- mobiling Underway at Addison-Ozk ' 23.1)G Postage 6. 20 4. Reproduction and mailing of tiro -page release "Oakland Parks Group is Seminar Sponsor" 54.36 Postage 10.60 5. Reproduction and mailing of one -page release "Independence -Oaks Road -Closing" 25.77 Postage 4.40 6. Copy negative and 16 black and white 5x7 prints of photo of Vic Chaisson for use with release ' 7 'tit �.'5;a:; 28 WEST ADAMS AVENUE s DETROIT, MJCH1GAN`x82Z6 " AR' & CODE 313 962-4510 34.48 313.76 34. 26 64.96 30.17 15.91 C C) :=I 3=1 0 F:4,4-r= 0 PUBLIC RELATIONS COUNSELORS LORS TO OAKLAND COUNTY PARKS & YZECREATION COMMISSION .28 Watkins Lake Road Pontiac, Michigan 48054 Attention: Mr. R. Eric Reickel Director 7. Reproduction and mailing of one -page release "Senior Citizens' Dance Set, at 'Waterford -Oaks" Postage 8. Mileage on assignments 9. Photocopies 10. Toll phone charges 11. Nliscellancous and m.Win- costs TGTAL Pl:SLIC li!ELATIONS (.Nfarr-li) TOTAL DUE March 1, 1975 INVOICE NO, 5135 Page Two 29.99 7.80 37.79 59.25 36.75 1-1.92 i. lio 1, 2,3 0. 00 $1,564.05 j-54W- 0� 21 1c;74 0 28 WEST ADAMS AVENUE * DETR01T,M1C:HJGAN48?Z6 & AREA CODE 313 962-4510 ANTIHONY M. �.ED ID II N0(7F:3 i--30RA-If-'E0 PUBLIC RELATIONS COUNISELORS TO OA KLAND COUNTY PARKS & . RECREATION COAUVIISSION . 28 Watkins Lake Road Pontiac, Michigan 48054 Attention: Mr. R. Eric Reickel Director EXPENSES (March) April 1, 1975 INVOICE NO. 5168 1. Reproduction and mailing of one -page release headlined "Oakland County Parks Belly Dancing Course Set at Waterford -Oaks' 30.10 Postage 7.90 38.00 2. Reproduction and mailing of one -page release headlined "Square Dancing Class Scheduled at Waterford -Oaks" 29.37 Postage 7.30 36.67 3. Reproduction and mailing of one -page release headlined "Photography Class Scheduled at Waterford -Oaks" 28.91 Postage 6.90 35.81 4. Reproduction of one -page release headlined "Astrology Course Scheduled at Waterford -Oaks" and one --page Note to Editors --correction of date on Photography Release, mailed together 35.10 Postage 7.00 5. Reproduction and mailing of one -page release headlined "Oakland County Parks Approves New Park Security System" 31.08 Postage `'_ _ 8.70 Z, 6 22 WEST AD.AMS AVENUE • DETROIT, MICHIGAN R8226 AREA CODE 313 962-4310 42.10 39.78 a ANTHONY Y . ��-r1=3. CAL i N'�10CJ�D0F=4A_TE0 PUBLIC RELATIONS COUNSELORS TO OAKLAND COUNTY PARKS & April 1, 1975 • RECREATION COMMISSION • 28 Watkins Lake Road INVOICE NO. 5168 • Pontiac, Michigan 48054 Attention: Mr, R. Eric Reickel Director Page Two 6. Reproduction and mailing of two -page release headlined "Oakland Parks Master Plans Unveiled" 44.69 Postage 8.80 7. Reproduction and mailing of one -page release headlined "Oakland Parks Golf Courses Open March 2811 27. 61 Postage 5.80 8. Mileage on assignments 9. Meeting expenses '10. Photocopies 11. Toll phone charges TOTAL EXPENSES PUBLIC RELATIONS FEE (April) TOTAL DUE O� 53.49 33.41 49.05 9.00 41.90 9.77 388.98 - 1,200.00 $1,588.98 .7 ?.8 WEST ADAMS AVENUE * DETROIT, MICHIGAN 48z?,6 • AREA CODE 313 962-451 0 PUBLIC RELATIONS COUNSELORS TO w 0YU-GLAND COUNTY PJWKS S RECREATION CONMWISSION 2800 Watkins Lake Road Pontiac, MI 48054 Attention: Mr. R. Eric Reickel Director INVOICE NO. 5202 PUBLIC RELATIONS FEE EXPENSES: 1. Reproduction and mailing of two -page release "Oakland County Parks Approves Wave --Action Pool" 46.15 Postage 9.20 55.39 2. Reproduction of two -page fact sheet for Addison -Oaks 28,54 3. Reproduction and mailing of one --page release "Bridge Classes Scheduled at Oakland County Park" 30.64 Postage 7.50 38.14 4. Reproduction and mailing of one -page release "Dog Obedience Classes Offered at' Waterford -Oaks" 30.36 Postage 7.70 38.06 5. Reproduction and mailing of one -page release "Variety of Classes Offered at Waterford -Oaks". 29.88 Postage 7.30 37.18 6. Reproduction and mailing of one --page release "Oakland Parks Set Dance for Senior Citizens" 30.12 E Postage 7.50 37.62 N i 197 y�I:STADANIS AVENUE • DETROIT, MICHIGAN 48225 • AREA CODE 313 962-451 O $1,200.00 ANTHONY M. PUBLIC RELATIONS COUNSELORS TO . OAKLAND COUNTY PARKS & . RECREATION COAl-AHISSION . 2800 Watkins Lake Road . Pontiac, MI 48054 Attention: Mr. R. Eric Reickel Director 7. Reproduction and mailing of one -page release "Oakland Parks Group Approves Golf Course Addition" Postage 8. Duplicate of 16mm. Wave-Tek Film 9. Mileage on assignments 10. Photocopies 11. Toll phone charges 12. Miscellaneous postage. and mailing costs A3i J 1"75 May 1, 1975 INVOICE NO, P age Two 31.16 7.50 38.66 135.00 18.00 20.10 4l. 80 2.54 5202 TOTAL EXPENSES...... ............ $491.03 TOTAL DUE, ... I ............................. $1,691.03 Q!1 28 WEST ADAMS AVENUE 9 DETROIT, MICH] GAN 48226 o AREA CODE:313 962-4510 A I NTHONY NJ. PUBLIC RELATIONS COUNSELORS TO OAKLAND COUNTY PAIRZKS & I1Ia5% I, 1975 RECREATION COMMISSION • 2800 Watkins Lake Road • Pontiac, Michigan 48054 INVOICE NO, C> Attention: Mr. R. Eric Reickel Director Art preparation of 24-page, 4-color General Brochure including design, typeset I ting keyline, paste-up and photostats .1,185.00 Four duplicate slides of park facilities for use in above art r7 0 A /I TOTAL DUE....... $1,258.46 JUN DAI(LA,No C00�4 Y DL-p-j. C.i� P11,RKS AND REFCRLEATic"N 5219, 28 WEST ADAMS AVENUE a DETROIT,MICHIGAN49225 . AREA CODE 313 967-4510 AIT Y M - �C3 INC(DRFDORA-FEO PUBLIC RELATIONS COUNSELORS TO . OAKLAND COUNTY PARKS & RECRE 1VTION COi4'IMISSION 2800 Watkins Lake Road Pontiac, TMI 48054 Attention: Mr. R. Eric Reickel Director Preparation of two color separations for General Brochure, including enlargements of 27, transparencies and tvo complete assemblies May 1, 1575 INVOICE NO. 5220 TOTAL DUE ................... $2, 025.00 28 'JEST ADAMS AVENUE • DETROIT, MICI-IIGAN 48226 > AREA CODE 313 962-4510 M. PUBLIC RELATIONS COUNSELORS TO . OAKLAND COUNTY PARKS & May 1, 1.975 . RECREATION COMMISSION, 2800 Watkins Lake Road Pontiac, MI 48054 INVOICE NO. 5221 Attention: Mr. R. Eric Reickel Director Art preparation of 12-page Mobile Recreation Folder a) Design, typesetting, keyJine, paste-up and C3 photostats 945.00 b) Three color corrected neg-atives and prints 35.00 c) Additional typesetting for revisions, design revisions., keyline and paste-up revisions new photostats 217.60 TOTAL DUE . . . . . . . .......... $1,197.60 0A,VLANO PA Z8 WEST ADAMS AVENUE - DETROIT, MICHIGAN 48226 - AREA CODE 313 962-4510 OAKLAND COUNTY INTERDEPARTMENTAL MEMO Date dune 5, 1975 From: Ted Dziurman Facil tttes Engineering Division To: R. Eric Reickel Parks and Recreation Commi'ssion Subject: Springfield -Oaks County Park, Sprinkler Irrigation System, Project 74-3B Frank Doornweerd and I met with Don Slavin of the Civil Counsel's Office on June 5 in regard to the referenced project. Mr. Slavin will issue the necessary letters to term inate the County's Parks and Recreation Commission Contract with Harris Irrigation Company. This office will obtain the necessary proposal s-o your office can issue a service contract to Modern Lawn Sprinkling, Inc. to complete the work at Springfield -Oaks. It should be noted that for legal purposes, if any extra work is done over and above what the Contract called for, that this work be done i-n such a matter that the specific cost is known and can be separated from the completion work. We have enough funds retained to reimburse your office for work done already by your forces for Harris and to pay Modern Lawn Spri'nkli'ng to complete the work. However, there are unpaid invoices by supplier to Harris known to us that will not be covered and these suppliers may bring suit against the County to collect. If this is done, we will bring action against Harris and the Bonding Company to cover the cost which is estimated at maximum around $7,000 - $8,000. If there are any questions, please call. TDD/gpv cc: Donald Slavin - Civil Counsel $ R�qNo Cp �RFAT/ N PgRKS J(J�� co,MM• ct/ V,P,D