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HomeMy WebLinkAboutAgendas/Packets - 1977.02.11 - 39666IM - IH76 (reIehratiag 1Jerl dears Of Trogress PARKS AND RECREATION COMMISSION oakland county service center 2800 Watkins lake road pontiac, michigan 48054 - 858-0906 R. Eric Reickel E. Frank Richardson Director Chairman Lewis E. Wint Vice -Chairman ma February 8, 1977 see etary Austin Betty J. Fortino Fred L. Harris To the Members of the George W. Kuhn PARKS AND RECREATION COMMISSION Joseph R. Montante Oakland County, Michigan Richard V. Vogt Marjorie M. Walker Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME........................10 a.m. Friday, February 11, 1977 PLACE .......................Parks and Recreation Office 2800 Watkins Lake Road Pontiac, MI PURPOSE .....................Regular Meeting The meeting has been called in accordance with authorization of E. Frank Richardson, Chairman of the Parks and Recreation Commission. Cord'. ly / R. Eric Reicke� Director .: Addison - Oaks • Groveland - Oaks • Independence - Oaks • Waterford - Oaks • White Lake - Oaks • Springfield - Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION February 11, 1977 1. Call Meeting to Order. 2. Rol Call. 3. Approval of Minutes of January 28, 1977 and February 4, 1977. 4. Approval of Payments - Voucher 1-98 and Vouchers 2-1 thru 2-99, 5. Activities Report for January, 1977, 6. Election of Officers. 7. Professional Services - Waterford-Oaks/Groveland-Oaks. 8. 1977 Capital Budget, 9. Director's Report 10. New Business. 11. Unfinished Business. 12. Adjourn. NOTE: Next scheduled meeting February 18, 1977 - Recreation Master Plan VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION JANUARY, 1977 VOUCHER NUM13t;x VhINL)UA VUKrUSt xrivuiv i x 1-98 N.Carolina State University Admin.-Registration fee for C.Ros to attend Revenue Sources Mana e- ment School 100.00 TOTAL FOR MONTH l 3 6, 7 i 1 3 —, FEBRUARY 1977 2-1 S dr Vance) Admin.-Advance for A.Johnston to att end the N® c�xo. SrhQ ____for Security & Safety in Parks & reation 1,29 2- " Sundr Advanc Indep. & Add. -Advances for R. _5— the Annual Great Lakes Training Instit te 301.00 2-3` Sundr Advance Admin.-Advances for R.Bomia & R. E.Reickel to attend the Annual Great Lakes Training Institute 206.30 2-4 Gerald Lee Indep.-Reimburse. for expenses incurred attending the MRPA 1977 Conference 49.80 2-5 Sundr Advance Tech.Sup.-Advance. for Gerald Scarborough to attend the Service Training Center 1976-77 Program by Toro CompanV 168.25 2-6 Burke Rental Service Inca Title 10-Exp.-Long handled axe 36.00 2-7 Betty J. Lloyd Admin.-Office Supplies 7.00 2-8 LL Sears Roebuck and Co. Spring.-Cap.Equip.-Space Heater; Grove. Inde .& Add.-E i .Maint. & Small Tools 368.67 2-9 Edward Kristofik Water. -Refund of Disco class fee 32.00 �, � Spring.-Cap.Proj.-Clb}is.Renovaeio -Ca Pro' -Maine B1d .Parti ; ions• Indep.-Cap.Proj.-Maint.Bldg.Parti Water. -Rental Hse.Sewer-Ca .Pro-'.• ions; Tech.Sup.-Small Tools & Supplies Jor Re airs & Water.-Bld .Maine. 615.35 VOUCHER RrGISTER OAKLAND COUNTY PARKS AND RECREATION FEBRUARY, 1977 VOUCHER �Vu� trc VEINI UH PURPOSE AMOUNT 2-11 Poo7,Q-Dickie Lumber Co. Spring.-Cap.Proj.-C1bhs.Renovatio Inde . -Ca . " Pro -Main-t . Bldq. Parti , tions Water.-Cap.Proj.-Rental House Sew Tech.Sup.-Small Tools & Supplies r; a for Repairs;Indep. & Water. -Bldg. Maint.;Title 10-Exp.-Hard Wood w_ V- 599.92 2-12 Security Fence & Supply Co. T Grove.-Cap.Proj.-Maint.Bldg.Partitions; Indep.-Gap.rro_j.-Maint.Bldg.Par titions 121.71 2-13 Raymond Delasko Cust. Inde .-Pett Cash Pund Reimburse.-- 62.47 2-14 Kevin Riley Title 10-Mileage Reimbursement 36.00 2-15 Joseph Campion 10-M" ',.'-"-age Reimbursement. 9.00 2-16 James Dyke Title 10-Mileage Reimbursement 19.20 2-17 Michael Tobias Title 10-Milea e Reimbursement 10.80 2-'g_ Barry Cook Title 10-Mileage Reimbursement 19.20 2-19 Harvey Holland Title 10-Mileage Reimbursement 5.40 2-20 Gerald Tolbert Title 10-Mileage Reimbursement 6.30 2-21 Clement Berden Title 10-Mileage. Reimbursement 50.40 2-22 Ernest Laten Title 10-Mileage Reimbursement 50.40 2-23 Joseph DeCovich Title 10-Mileage Reimbursement 6.00 2-24 Joseph Heidler Title 10-Mileage Reimbursement 30.00 2-25 Dennis Bishop Title 10-Mileage Reimbursement 30.00 2-26 Raymond Alverado Title 10-Mileage Reimbursement 18.00 2-27 IMelvin Williams Title 10-Mileage Reimbursement ( 36.00 2-2 8- Curtis Davis Title 10-Mileage Reimbursement 30.00 2--29 Allen Nichols Title 10--rlileage Reimbursement 12.00 2-30 Gordon McKinney Title 10-Mileage Reimbursement 24.00 _ 75.00 -= Cars & Parts YAC-Expense for ad for Antique how 2-32 Hemmings Motor News YAC-Expense for ad for Antique ow 80.00 I VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION FEBRUARY, 1977 VOUCHER fvue4Bk_�it V EAL UK PURPOSE AMOUNT 2-33 Gar 's Disj2osal Service Wh.Lk. - Removal 18.00 2-34 Flo d Snyder _Rubbish Water. - Payment for band for Senior Citizens dances 2„70.00 2-35 Keasey Electric Springfield --Cap. Proj. - Club- house Renovation 7.95 2-36 2-37 Weaver Saw Shop Cal Gas -Pontiac, Inc. _ Title 10 - Expenses - Leather pad & straps Spring.,YAC,Grove.,Indep.,Water. & Wh.Lk. - Utilities 70.50 2,208.56 2-38 John Farrell Title 10 - Mileage Reimbursement 1 59.10 2-39 Clarence Smith Title 10 - Mi1ea e Reimbursement 36.00 2-40 DeCender & Barron Structures Inc. Red Oaks - Golf Course Maintenanc Bld Payment No. 2 _ _ 23 998.50 2-41 Barton Malow Company Waterford - Wave Pool PayTent No. 10 19,709.96 2 ? J.D. Armstrong Landscape Co,,Inc. Spring. -Phase II (Golf Course) Pa3o&nt No 9 Final 29500.00 2-43 The Observer Eccentric Newspapers Admin. - Payment of renewal of subscription for 1 year 12.00 2-44 Detroit Edison Groveland - Utilities 206.44 2-45 Michigan Bell Telephone Co. YAC,Indep.,Water. & Wave Pool - Communications 40.65 2-46 Michigan Bell Telephone Co. _ Groveland, Waterford & White Lake Communications 211.34 2-47 Consumers Power Company Grove., Addison Conference Center -Lk - Utilities 2 168.65 2-48 William J Mikla Water. - Refund of fees for Dog badience class 16.00 2-49 National Golf Foundation Spring.,Wh.Lk. & Red Oaks - Renewcl of Membershi for one year 60.00 -2-50 �Harve 's School Office Supplies Addison - Office Supplies 13.44 2-51 Kathleen Pless Admin. - Mileage reimbursement 1.20 2-52 Oxford Concrete Inc. Add.Cnf.Cnt.-New Bridge & Water- fall _ 567.58 2-53- lCal Gas -Pontiac, Inc. S rin Inde .& Red Oaks -Utilities 467.27 2-54 !Orkin Ex-terminatin Co. Inc, Wh.Lk. — Building Maintenance 16.50 2 —Detroit Ball Bearing Wh.Lk - Ec(uipment Maintenance 20.37 2.-56 hris Jones1Tjt1&___1Q-Exp.-Mileaqe Reimburs 24.00 VOUCHER REGISTER OAKLAND COUNTY PARKS Ai1D RECREATION FEBRUARY, 1977 VOUCHER �vu�2�L c v-i INJJU t PURPOSE AMOUNT 2-57 Eric Hewitt Title 10-Exp.-Mileage Reimburse. 9.60 2-58 Park Maintenance Admin.-Payment for subscription for one ear 14,00 2-52 Michigan Press Service Inc, _ YAC - Office,_SLapplies . 12.00 2-60 The Daily Tribune Admin.-Payment for renewal of subscription for one year 50.00 2-61 American Nurseryman --.,,subscription Admin.-Payment for renewal_ of for one year _ �R 12.00 2-62 Interstate Alarm Systems, Inc. Wave Pool - Bu ilding Maintenance 138.90 2-63 Robert Gonzales Title 10-E .-Miley e Reimburse. 16.20 2-64 Forrest Bloom Title 10-Ex .-Miley e Reimburse. 6.30 2-65 Kathleen Pless Admin.-Expense Reibu-rs.for working at Sports S ec.Display(Milea e 2.10 2-66 Payroll Admin.-for period ended 1 25 77 19 837.22. 2-67 Park Maintenance Admin.-Travel & Conference-Regist ion fee for M.Walker to attend th at- - __ National Symposium on Parks,Rec- reation & Environment Conference __45�00 2-68 2-69 Oakland County Equipment Fund Artcraft Blue P i Admin.,Mob.Rec.,Spring.,YAC,Indep Add, Wh.Lh.-RejntaE_xpense dmin -- Office Su lies ,- «�20625� 34.95 2-70 Lakeland Tribune Water. -Advertising for classes in Dog Obed. Ballet Bell Dance S . Dance,Bridge,Ballroom Dance,Taxi- dermy,Care of House Plants,Disco Dance Yo a Guitar & Art 61.60 2-71 Oliver Supply Company Admin.-Hsk . & Janitor Supplies 24.19 :;-7727Allied Film Laboratory,Inc. Admin. - Promotional - Developing & Printing_ 183.67 2-73 Alberta Lumber Mills, Inc. Add. - Grounds Maintenance 60.72 2'74 Recreation Resource Planning & n Institute Admin.-Travel & Conf.-Registration ` for B.Bomia & J.Barrett 220.00 ,75 iDesi IRod Whale in. - Mileage reimbursement 21.75 5 AnthonyM. Franco Inc,_Qndered Admin. - Promotional - Payment 1,515.90 VOUCHER REGISTER OAKLAND COUNTY PARKS AND RECREATION FEBRUARY, 1977 VOUCHER P UM_13EK vbPlllUA YURMU" tE AMUUM, 2-77 The Pontiac -Waterford Times _ Admin.-Advertising for classes in Dog_ Obed.,Ballet,Belly Dance,Sga__ � Dance,Bridge,Ballroom Dance,Care of House Plants,Disco Dance,Xo�a Guitar & Art 147.00 2-78 Sears Roebuck & Co. Tech. Su . - Small Tools 57.98 2-79 Suburban Office Services, Inc. CAdd. - Office_ upplies 135.00 2-80 Waterford .WaterfSewer System ater.& Wave Pool - Utilities 119.00� 2-81 Royal Rental Co. -Add.-Managers Capital.Projects- Residence Improvemen's 12.60 2-82 Northwest Parks & Rec.Assoc. Admin;,Mob.Rec. & Water.-- Member- ship Dues 20.00 2-83 Oakland Heating Supply, Inc. Water. Cap.Proj.-Rental House Sewer; Tech.SM._Sup.for Repair; & Sprin Grounds Maintenance 250.51 2-84 Stanley Door Systems Water. -Cap'. Pro j.-Rental House Sewer & R novation 267069 2-85 Wayne Ballclasses Water. - Payment for instruction 2-86 2-87 Eddie D R E is ReickQl.,t. gj,__R i7bUraQ_m.Qnt - I mbursement _WSJ 114.47 2-88 Oak Hill Auto Parts _ Indep. - Equip. & Building Maint. Uniform_FqqDensg. T 105.31 2-89 Pontiac Steel Company Indep.-Equip. & Grounds Maint. & Add. - Grounds Maintenance 87.54 2-90 Van's Auto Supply, Inc. Addison - Equipment Maintenance 21.15 2-91 lHydraulics & Pump Repair, Inc. YAC - Building Maintenance 22.80 7,92 Raymond Delasko Admin.-Reimbursement of expenses incurred attending MRPA Winter Conference Mileage 12.60 2-94 Detroit Edison IMichiga:n Bell Telej2hone Company Spring.,YAC,Indep.,Water,Add., f Cnt. & Wh.Lk.-Utilities Addison - Communications ^� 3,894.10 13.50 2 J, Michigan Bell Tele hon Company-C Spring.,YAC,Indep. & Addison - uimunications 456.88 2-96 Consumers Power Company Spring. & Water. -Utilities 1,649.59 I VOUCHER r E I STER OAKLMD COUNTY PARKS AND RECREATION t FEBRUARY, 1977 VOUCHER ivUi`I tit V LINDUA PURPOSE AMOUNT 2-97 Sutherland Oil Co. Addison - Egjji eent Maintenance 204.a0 2-98 Ram Golf Cor . Wh..Lk.-Golf Mdse. for resale 104.84 2-99 Oak.Co. Dept. of Public Works Addison -Sewage Expense 288.81 _ _ -TAL.._�a,_Q _ MONTHLY PARK AND,FACI 'Y ATTENDANCE REPORT ADDISON-OAKS PARK Campers Day Use ADDISON CONFERENCE CENTER Functions GROVELAND-OAKS Campers Day Use INDEPENDENCE -OAKS Day Use Day Campers SPRINGFIELD-OAKS Y.A.C. Functions SPRINGFIELD-OAKS CLUBHOUSE Functions SPRINGFIELD-OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes WATERFORD-OAKS Functions WATERFORD-OAKS WAVE POOL Day Use WHITE LAKE -OAKS CLUBHOUSE Functions . WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross -Country Skiing TOTALS Month of January, 1977 Year to Date Grou s Participants Grou s Partici ants 1976 1977 1976 1977 1976 1977 1976 1977 0 0 0 0 0 0 0 0 1287 606 7291 2120 1287 606 7291 2120 1 4 185 462 1 4 185 462 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 513 778 2168 1 513 778 2168 0 0 0 0 0 0 0 0 22 12 1738 882 22 12 1738 882 2 0 85 0 2 0 85 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26 33 2131 2051 26 33 2131 2051 0 0 0 0 0 0 0 0 9 6 521 671 9 6 521 671 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 7 0 0 4 7 1348 1174 12733 8361 1348 1174 12733 8361 I ADDISON-OAKS PARK Campers Day Use ADDISON CONFERENCE CENTER Functions GROVELAND-OAKS Campers Day Use INDEPENDENCE -OAKS Day Use Day Campers SPRINGFIELD-OAKS Y.A.C. Functions SPRINGFIELD-OAKS CLUBHOUSE Functions SPRINGFIELD-OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes WATERFORD-OAKS Functions WATERFORD-OAKS WAVE POOL Day Use taHITE LAKE -OAKS CLUBHOUSE Functions WHITE LAKE -OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross -Country Skiers TOTALS PARK AND FACILIT' .TTENDANCE REPORT For the Month of February v 1977 Grou s per Week Participants per Week lst. 2nd. 3rd. 4th. 5th. 1st. 2nd. 3rd. 4th. 5th. 0 0 0 0 0 0 0 0 0 0 163 191 160 92 0 570 668 560 322 01 0 1 1 2 O 0 50 .196 216 0 0 0 0 0 0 0 0 0_ 0 0 0 0 0 0 0 0 0 0 0 0 108 134 166 105 0 576 469 581 542 0 0 0 0 0 0 0 0 0 0 0 1 3 3 5 1 0 230 102 520 30 0 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 "`0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 4 14 11 0 187 465 936, 463 0 0 0 0 0 0 0 0 0 0 0 1 3 1 1 0 80 359 125 107 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 1 4 0 279 336 347 212 0 1643 2115 2919 1684 0 SWIM -MOBILE SKATE -MOBILE PUPPET -MOBILE FASHION -MOBILE MOVIE/NATURE-MOBILE SHOW -MOBILE Entertainment Unit Only SPORTS -MOBILE TOTALS MONTHLY UNIT ACTIVITIES REPORT MOBILE RECREATION Month of January, 1977 Year to Date Grou s Participants Grou s Participants 1976 1977 1976 1977 1976 1977 1976 1977 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0' 0 0 0 0 0 0 0 23 0 4070 0 23 0 4070 0 0 0 0 0 0 0 0 1 1 2500 175 1 1 2500 175 0 0 0 0 0 0 0 0 1 1 1 24 .2500 4245 1 24 2500 4245 ELECTION OF OFFICERS Based upon correspondence from Civil Counsel, Bob Allen, copy attached, the election of the Chairman and Vice -Chairman held on January 14, 1977, is in- valid and new elections must be conducted. Oakland County Civil Counsel OAKLAND COUNTY COURT HOUSE 1200 NORTH TELEGRAPH ROAD PONTIAC- MICHIGAN 48053 858-0550 JACK C- HAYS ASSISTANT ROBERT P. ALLEN 858-0553 CIVIL COUNSEL DONALD F- SLAVIN - 858-0555 ASSISTANT 858.0554 February 2, 1977 Mr. R. Eric Reickel, Director Parks and Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan. 48054 Dear Mr. Reickel: JOHN F. ROSS. JR. ASSISTANT 858-0558 A. RUSSELL MESSINA ASSISTANT 858-0556 You have requested my opinion as to whether the Chairman and Vice - Chairman of the Parks and Recreation Commission may be elected by secret ballot. You state that at its first meeting for the year 1977 held on January 14, the Commission elected the Chairman and Vice -Chairman to their respective offices by secret ballot. -Your minutes of the meeting of January 14 reflect the following: Moved by Mr. CZark, suppor ed by A'Ps. Fortino, all offices be declared vacant. Motion Carried. Mr. Richardson opened n.frmnations for election of C'hainwan for 1977. Moved by Dr. Montante, supported by Mr. Vogt that E. Frank Richardson continue as Chairman of the Parks and Recreation Commission. Moved by Marjorie Walker the nomination of Betty Fortino as Chairman of the Parks and Recreation Commission. Moved by Mr. Clark, supported by Mrs. Walker that nominations for Chairman be closed. Ballots were cast, tallied by Mr. ReickeZ, and Mr. Richardson was declared Chairman. Chairman Richardson assamed the Chair and opened nominations for the position of Vice- Chairman. Moved by Mr. Clark, the nomination of Betty Fortino as Vice -Chairman of the Parks and Recreation Commission. Moved by Dr. Montante, the nomination of Marjorie Walker as Vice - Chairman of the Parks and Pecreatior. Commission. The Chair directed the -n_orrrinations be closed. Ballots were cast and ,'arjaf'ie Walker was declared Vice -Chairman of the Parks and Recreation Cor,-rrasion. " OAKLAND COUNTY CIVIL COUNSEL Mr. Reickel Page Two 2/2/77 At no point in the election of the Chairman and Vice -Chairman are the words "secret ballot" used, nor does the minutes reflect that there was a motion to conduct the election by secret ballot. I have reviewed the By -Laws as last revised, dated April 11, 1975- No mention is made of the manner of electing the Chairman and Vice - Chairman other than to provide that a Chairman may not chair Com- mission meetings when the office of Chairman itself is up for election. The By -Laws make no mention of a secret ballot, voice vote or any other manner of electing the Chairman and Vice -Chairman. In the absence of any direction in the By -Laws, it is necessary to review the applicable provisions of Act 261 of the Public Acts of 1965, as amended. Act 261 provides in Section 3, that at its first meeting of the ,year, the Commission shall elect its officers. The statute is silent as to the question of whether an officer may be elected by secret ballot. Act 261, Section 1, provides that the Commission shall be deemed an agency of the County. As an agency of the County, it is bound in general by the same laws and rules and regulations which bind the County. The nearest thing in the County structure to the Parks and Recreation Commission is, obviously, the Board of Commissioners. The Board of Commissioners may elect its Chairman by secret ballot (MSA 5.323C11). However, for the Board of Commissioners to imple- ment the provisions of the foregoing Section, it is necessary that a motion be made, seconded and adopted that the election of the Chairman shall be by secret ballot. Robert Rules of Order, Newly Revised, published in 1970, discusses secret ballots for the election of officers; and states that if provided for in the by-laws, a sec,t ballot must be held. In the absence of such a provision, however, a motion seconded and adopted must precede a secret ballot. In view of the foregoing actions as reflected by the excerpts from the minutes and in particular, there being no motion seconded and adopted to provide for an election by secret ballot, I am of the opinion that the election of the Chairman and Vice -Chairman held on January 14, 1977, is invalid and new elections must be conducted. OAKLAND COUNTY CIVIL COUNSEL Mr. Reickel Page Three 2/2/77 I further note that your minutes of January 14 reflect that all offices were declared vacant. In view of that, I would suggest that when you hold the election for new officers, either a. Temporary Chairman be elected or have Mr. Reickel, in effect, act as Clerk of your Commission and conduct the election of the Chai r,rnan . In view of the plethora of legislation pertaining to open meetings and decisions being made in public, I suggest that unless there is reason shown in the minutes compelling your actions in electing a Chairman by secret ballot, it would be far wiser if done by other than secret ballot. In any event, if a member demands a "aye and nay" vote as provided for in your By -Laws, then no secret ballot may be had under any circumstances. Trusting the foregoing answers your inquiry, I am Very truly yours, RPA:ck Robert P Allen cc: Commission Members PROFESSIONAL SERVICES WATERFORD-OAKS/GROVELAND-OAKS There is a certain amount of preliminary work that is necessary in order to submit a pre -application to the Department of Natural Resources for funding from the Bureau of Outdoor Recreation. A proposal from Anderson/Lesniak & Associates, Inc., has been submitted so they may proceed with master plans for portions of each park, preliminary floor plan and elevation of proposed buildings. Staff is recommending that these two projects, as defined in Mr. Anderson's letter, be included in our pre -applica- tion program and that the fees projected by Mr. Anderson be approved so we can meet the deadline which is scheduled for March 15, 1977. 1977 CAPITAL BUDGET Based upon a review of the 1977 Capital Improvement Budget that was held on February 4, it would be in order to officially adopt the 1977 Capital Budget.