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HomeMy WebLinkAboutAgendas/Packets - 1982.08.18 - 39737R. Eric Reickel Manager Jon J. Klpke Assistant Manager Oakland County Parks&Recre..ation Commission 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 i313) 858-0906 August 13, 1982 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . Wednesday, August 18, 1982 9:30 a.m. PLACE . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, MI 48054 PURPOSE. . . . . . . . . . . . Regular Meeting The meeting has been called in accordance with the authori- zation of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. RER:11e Sincerely, R. Eric Re ckel-� Manager Lewis E. Wint Chairman Don Deni Vice -Chairman Carol E. Stanley Secretary Harold A. Cousins Jean M. Fox George W. Kuhn Pecky D. Lewis, Jr. Joseph R. M ontante Richard V. Vogt Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION August 18, 1982 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes of July 21, 1982. 4. Approval of Payments; Voucher Numbers 7-211 through 7-231, and 8-1 through 8-66. 5. Operating Statements as of June, 1982. 6. Bid Item: Addison Oaks Fencing. 7. Capital Improvement Project Update. 8. Lease Agreement - Antique Shows at Springfield Oaks Y.A.C. 9. Manager's Report. 10. Unfinished Business. 11. New Business. 12. Adjourn to Puppet Show. OAKLAND COUNTY PARKS AND RECREATION Analysis of Fund Balance As of 6-30-82 FUND BALANCE 1/1/82 ADDITIONS• Revenue over Operating Expenses as of 6-30-82 Collections on Accounts Receivable DNR Grant - Addison Phase I DNR Grant - Groveland Phase III Depreciation Expense Oak. Co. Recycling Center Donation - Naturalist Program nFni irT 1 ntie . Payments on Accounts Payable Capital Equipment Purchases Payments on Capital Projects Increase in Golf Merchandise SUMMARY OF FUND BALANCE Cash on Band Investments in Certificates of Deposit 5-1 $2,354,373.65 66,259.42 48,268.70 74,062.25 65,431.70 315.63 $ 216,722.95 144,476.59 629,153-35 781.35 $ 151,405.95 2,608,711.35 $2,760017.30 991,134.24 $1,768,983.06 $ 468,983.o6 1,300,000.00 $1,768,983.06 Oakland County Parks.and Recreation COMBINED OPERATING STATEMENT For the 6 Months Ended 6/30/82 Year to Revenues Date Millage & Interes-t Inc. $3;43 M49 Addison Oaks: Park 35,330 Conference Center 2,411 Groveland Oaks 70,292 Independence Oaks 50,457 Glen Oaks 183,210 Red Oaks: Golf Course 61,012 Driving Range 11,947 Springfield Oaks: Golf Course 127,566 White Lake Oaks 163,493 Springfield Oaks YAC 19,592 Waterford Oaks: Park 25,813 Wave Pool & Slide 23,606 Tennis Complex 2,026 BMX 13,065 Mobile Recreation Special Events- 10,675 TOTAL REVENUE $4,231,244 Operating Expenses Administration Office $ 358,441 Technical Support 114,807 Addison Oaks: Park 184,738 Conference Center 27,816 Groveland Oaks 156,561 Independence Oaks 191,355 Glen Oaks 145,086 Red Oaks: Golf Course 88,032 Driving Range 12,403 Springfield Oaks: Golf Course 132,568 White Lake oaks 123,719 Springfield Oaks YAC 88,055 Waterford Oaks: Park 75,514 Wave Pool & Slide 59,216 Tennis Complex 8,695 BMX 17,459 Mobile Recreation 79,409 Contingency 12,997 TOTAL OPERATING EXPENSES $1,876,871 REVENUE OVER/(UNDER) EXP. $2,354,373 1982 Budget $3,450,200 96,400 50,000 269,loo 97,900 373,600 120,350 35,600 279,000 324,400 122,850 58,4o0 307,050 7,450 33,700 44,700 $5,670,700 $ 824,085 232,460 414,775 46,700 392,600 448,435 324,800 196,950 49,890 327,075 303,325 195,800 158,950 219,700 29,o48 32,080 191,300* 82,727* $4,470,700 $1,200,000 1982 1981 1980 Actual Expenditures to Date: 41.9% 44.8% 40% Budget Balance: 58.1% *Transferred $15,000 from Contingency to Mobile Recreation. Actual (Over) Under Budget $ 19', 451 61,070 47,589 198,8o8, 47,443 190,390 59,338 23,653 151,434 16o,907 103,258 32,587 283,444 5,424 20,635 34,025 $1,439,456 $ 465,644 117,653 230,037 18,884 236,039 257,080 179,714 1o8,918 37,487 194,507 179,606 107,745 83,436 160,484 20,353 14,621 111,891 69,730 $2,593,829 $1,.1.54,.3.7.3. 5-2 ITEM #6 ADDISON OAKS FENCING Bids were received on August 11, 1982 for Phase II Fencing at Addison Oaks. The work primarily consists of some 5,615+ linear feet of 6' chain link fence. This will complete the fencing of the northern boundary of Addison Oaks. Bids received are as follows: Base Bid Alt.#1 Total Cyclone $29,000.00 $3,540. $33,040. Zappie 31,556.30 2,246. 33,802• Durable 32,812.00 1,403 34,215. Anchor (No Bid) Alternate #1 is for the clearing and brushing of area where the fence is to be erected. Staff recommends awarding the contract to the low bidder, Cyclone, for $29,000, plus a 5% contingency of $1,450, for a total amount of $30,450. We also recommend the alternate remain open as an option in the event park perso nel does not have the available time to complete the clearing. $30,000 was approved for this project in the 1982 Capital Improvement Budget. 6-1 ITEM #7 CAPITAL IMPROVEMENT PROJECT UPDATE Attached is a report on the present status of the 1982 capital projects. This report will be discussed at the meeting. 7-1 ST ATUS r I-2 1982 CAPITAL DEVELOPMENT STATUS UPDATE The intent of this report is to update the Oakland County Parks and Recreation Commission on the status of the capital develop- ment projects during the last year. It is broken down into the following five categories: I. PROJECTS COMPLETED: Projects approved in the 1981 capital budget and completed during 1981. Although the construction may be completed, there may be outstanding invoices. II. PROJECTS IN PROCESS: Projects approved in the capital budget which are in the construction phase or out for bid. III. PROJECTS -DESIGN COMPLETED: Projects which now have the design or engineering completed, with construction yet to be performed. IV. PROJECTS DESIGN IN PROCESS: Projects presently in a design stage,(conceptual, preliminary or construction drawings). V. MISCELLANEOUS PROJECTS: Projects or reports that were completed as a result of daily or routine office pro- cedure (i.e.; property reviews, grants, general graphics, etc.). 7-3 CAPITAL DEVELOPMENT - REPORT 1. PROJECTS COMPLETED Glen Oaks 1. Pump house structure completed - equipment in process of being installed. 2. Evergreen tree planting, Phase I - consisting of 40 Austrian, Scotch pines and spruce. 3. Clubhouse heating and cooling system, Phase I, installed Groveland Oaks 1. Rampager - installation of walks, water control barriers and replacement slide Waterford Oaks 1. Water Slide - consisting of two flumes, maintenance and control building, decking, bridge, pool and landscaping completed and dedicated on June 30th. 2. Court Complex - shuffleboard fencing installed - 4' vinyl chain link fence 3. Court Complex Control Building - shelves and minor modifications 4. BMX Track - access road separating pool and BMX traffic completed 5. BMX Track landscaping - 35 Scotch pine buffer planted along north side of property. 6. Administration - heating and cooling system completed in main office. 7. Recreation Building - modifications to existing residence to con- vert to office completed - modifications included minor lighting and door, barrier free walk and landscaping. Springfield Oaks 1. Upper Arena replaced and regraded General 1. Annual flower planting completed at all parks II. PROJECTS IN PROCESS (Presently out for bid or under construction) 1. Addison Oaks Phase II fencing - some 5,500 linear feet of 6' chain link fence (1) 7-4 II. PROJECTS IN PROCESS, Continued 2. Groveland Oaks - Stewart Lake dredging - some 80,000 cubic yards of material to be removed 3. Independence Oaks Phase I and/or 11 of beach area irrigation 4. Independence Oaks Phase I & II of Morraine Knoll play area 5. Waterford Oaks BMX electrical improvements 6. Red Oaks, Phase I Landscaping, including trees, shrubs and mound irrigation 7. Independence Oaks All Visitors Trail - approximately 1.4 miles of paved barrier -free trail 8. Waterford Oaks dumpster area screening 9. Waterford Oaks Physical Fitness Trail staked, ready to be cleared for Fall installation of equipment 10. Addison Oaks Camping, Phase I, including restroom/shower building 11. Groveland Oaks Camping, Phase III, including restroom/shower building III. PROJECTS DESIGN COMPLETED 1. Independence Oaks Ted Gray Trail - construction of a new trail including wooden pedestrian boardwalk 2. Waterford Oaks Activities Center - combination of in-house and contractor facade modification 3. Waterford Oaks BMX.- Landscape Design 4. Waterford Oaks Entrance Sign modification - incorporating an all -events display board IV. PROJECTS DESIGN IN.PROCESS 1. Independence Oaks - vault toilet design for Twin Chimneys area - Fall construction 2. Addison Oaks preliminary design for possible Botanical Garden 3. Initial research for overall recreation Master Plan 4. Preliminary site analysis for Orion Oaks 5. Preliminary park standard study 6. Preliminary primitive campsite at Addison Oaks (2) 7-5 V. MISCELLANEOUS REPORTS Re arts/Reviews of Crosby Lake --property review Grants Oaks Wetland Acquisition application r_ nts --Revised Independence -_1982-83 Addison Oaks Snowmobile Grant Mobile Recreation and Therapeutic Gra hits --Assisted Public Communications, ke lines, maps, etc. Recreation in preparations of flyers, key lines, 7-6 #$ SHOWS STEM MAI I V- b�ASE P SPR�F�EbO OP,KS d betty bong ent between John and by the time the ease agreem ton W�11 be final ached' t 15 eXPected thatRecreation Commisse agreement is att of the youth and the Pars and F copy of th e for the rental been agreed upon a sion meets.th charg have b the room % 600 per mon condit,ons to V5 `n reaue5tln9 a $ BI, NA other Was pf great help We are `es Center for 19 CounSel�s off'ce Pct`1,,t CIVIA tl es ' ns . by both parout these neg°',at,o Working OAKLAND COUNTY PARKS AND RECREATION COMMISSION wnnrru rT Purpose The purpose of this agreement is to state the terms and conditions for use of the Springfield Oaks Activities Center to conduct antique shows. This contract is between the Oakland County Parks and Recreation Commission, hereinafter referred to as the "Lessor" and John and Betty Lon;, hereinafter referred to as the "Lessee." Duration of Contract This contract is renewable on a yearly basis from January through December provided all conditions of the contract have been successfully met. This contract may be terminated upon ninety (90) days notice by either party for lust cause. Rental Rates The rental rate shall be $600 per show with a minimum of one show per month. Exclusive Rights The Lessee will be granted exclusive rights to conduct antique shows and collectibles and/or sale of antiques and collectibles which are similar to the ones featured in their regular show. No "flea market" shows will be contracted during the time of this agreement without writtern permission from the Lessee. 8-2 Parking and Traffic Control Vehicles must keep fire lanes clear and park in designated areas only. The Lessee will be given a facility layout which designates the authorized parking areas. It is the Lessee's responsibility to control and enforce parking and traffic policies as stipulated by the Oakland County Parks and Recreation Commission and the Oakland County Safety Division. If in the reasonably based decision of the Parks and Recreation Commission staff that the guidelines are not being followed, the Commission shall have the right to assign an Oakland County Safety Division officer to control traffic and parking at the Lessee's expense. Hoi r�, of Operation The building will be available for set-up at 7:00 a.m. The Lessee will be clear of the building by 8:00 p.m. When facility or a portion thereof is available for Saturday evening prior, hourly rates shall be $20.00 per hour, not to exceed three (3) hours at any given time. 1-1 --,— The Lessee must provide proof of comprehensive General Liability Insurance of $1,000,000 per occurrence which names the Oakland County Parks and Recreation Commission and Oakland County as an additional named insured. The Lessee shall hold harmless and indemnify the County of Oakland and the Oakland County Parks and Recreation Commission from any and all damages or injuries which may result from acts or omissions of Lessee. Building Arrangements The Lessee must provide a layout prior to each show which indicates the general positioning of all exhibits. Set-up of tables and chairs in - 2 - 8-3 accordance with the layout is the responsibility of the Lessor. The Lessee will be responsible for the orderly set-up of individual booths. Reasonable cleanup will be the responsibility of the Lessee. Additional tables, other than those at the facility, are the responsibility of the Lessee. Delivery of tables or other equipment for the show, not during regular set-up time, must be prearranged with the Lessor. Safety Rules The Lessee is responsible for adhering to all building safety rules and the Michigan Fire Prevention Act. Concession Concession service is available through the Oaks Management Corpora- tion. No food sales are permitted by vendors participating in the show without expressed written permission from the Oaks Management Corporation. The Lessee must provide space in accordance with the building site plan for a concession dining area. Advertising and Promotion It is the responsibility of the Lessee to promote and advertise these shows. The general plan of advertising for the year is to be provided to the Lessor prior to the effective date of the agreement. Outdoor Exhibits Outdoor exhibits may be placed only in areas designated for such use on the site plan. -3- 8-4 30b -0 .. ..... .... . Betty Long nd a I-: on Comm! 55 reation County vl—a n �d, on Comm 'el WO Comm?,e v -a ,Ot c ?;arvs ,JVlt,f Ica te i ANTIQUE SHOW (VENDOR) PARKING ACTIVITIES BUILDING TRANCE FIRE LAND IVE LOADING AND`� UNLOADING NO PARKING ONLY �o NO PARKING ALONG ANY PARK DRIVES ;!Z�0 ARENA NO PARKING ALONG ANY PARK DR,._S OR FIRE LANES ANTIQUE SHOW PARKING PARKING AREA 300 CARS 6 ANTIQUE SHOW PARKING (if no outdoor event is scheduled) MAP OF OUI DOOR VENDOR SPACE / �ot�e� oo Qflt? ACTIVITIES BUILDING i............................. ARENA XOUTDOOR VENDOR SPACE, NO VEHICLES ON LAWN AT ANY TIME PARKING AREA 300 CARS o *► b r. FIRE LANES C.� EXITS i LOB MULTI -PURPOSE ROOM CGr._ ERENCE ROOMS EXHIBIT HALL MAIN ENTRANCE WOMEN'S REST ROOM' NORTH, -?RINGFIELD YOUTH ACTIVITIES CENTER 00 00 ITEM #9 MANAGER'S REPORT ---There may be a need for an executive session to review two parcels of property as per the attached letters. It is expected that Joe and I will have viewed these properties by the time the Commission meeting takes place. ---A progress report on the Mobile Recreation grant program is attached for your information. Due to the late implemention of this program, we will not be expending all the money that was granted but the program still cab be considered a success. ---I will have additional comments on the meeting we will have with Planning and Building on the YAC, as well as the Public Hearing on the 20th State Department, Recreation, Tourism, Culture, and Leisure Services as proposed by the MRPA. The Hearing will be held at the County Board of Commissioner's auditorium prior to the Commission meeting. ---The Commission hosted a delegation of 15 visitors from Japan who were guests of the City of Pontiac at the Wave Pool and the Springfield Oaks Golf Course. 9-1 OAKLAND COUNTY Inter -Departmental Memo Date August 11, 1982 Yom: Janice J. McGlone - Mobile Recreation Coordintaor . To: Daniel J. Stencil and Members of the Commission Subject: Grant progress Mobile Recreation has distributed 125 visits to the communities of Oakland County. Included in these visits are parks and recreation agencies, public concerns and private concerns. Below you will find a break down according to units as of August 2, 1982. # of visits UNIT 39 Skate 19 Puppet 31 Sport 16 Nature 20 Adaptive Recreation 125 Below you will find the distributation figures. These figures are approx., because some activities boarder on public and private concerns. Parks and Recreation agencies 71 Public Concerns (camps. etc.) 39 Private Concerns 15 125 City Breakdown for grant visits to the best of my ability. Farmington 1 Pontiac 26 Hazel Park 4 Walled Lake 16 Royal Oak 17 Indep. Twp. 1 West Bloomfield 2 Brandon/Groveland/Ortonville P & R 8 Huntington Woods 4 Salavation Army 2 Troy 1 Sarah Fisher 2 Lake Orion 5 Bloomfield Hills 1 Roch/Avob Twp. 2 Southfield 3 Madison Heights 12 Keego Harbor 1 Novi 1 9-2 Pg. 2 The program has been progressing rather well. For the amount of time we have had to implement it,zae feel we have reached many areas, that would have been without any type of recreation at all. Many of the recreation areas have ended there programs for the summer. We are at this time appealing to public agencies and selective private groups. We would again appreciate you consideration is extending this program to us again in the 1983 season of Mobile Recreation. We feel the program has been very beneficial to those who have participated and feel confident that it can reach out to those who have not have the chance to participate in our program this year. THANK YOU AGAIN!!!!! jjm Janice J. McGlone Mobile Recreation PLEASE NOTE: 125 visits @ approx. $60.00 per visit = $7,500.00 in a 9 week period Projected use for 18 weeks from the beginning of May to the beginning of September would put us at $15,000 in grant money, for next year. THANK YOU ! 9-3 Alan W. Warren c/o Oakland County Drain Commissioners Office No. 1 Public Works Drive Pontiac, Michigan 48054 Oakland County Parks and Recreation Department 2800 Watkins Lake Road Pontiac, Michigan 48054 Attention: Mr. Eric Reickel, Manager Dear Mr. Reickel: As you may be aware, the Oakland County Drain Commissioners' Office controls the levels of a number of the local lakes. Most of the control structures for these lakes have vandalism problems which are difficult for us to overcome. One such structure is the dam which controls Fox Lake. This structure has easy access from the Wise Road and is used as a local swimming hole. At times the vandalism has been severe even though fences and chains and locks have been installed. It is doubtfull that anything we will ever be able to do, short of using a full-time gaurd will ever stop the vandalism that goes on. The lakefront property owners could never afford the expense of such a gaurd. The property surrounding the structure is for sale, and since the site is already being used for numerous recreational purposes even though it is essentially undeveloped, it seems possible that it might be a good site for a County Park. Therefore, I would like for your department to consider the possibilities of using this site for a park. The Sidwell number for the adjacent 99 acre tract is (E) 17-03-451-004, and located on the northeast corner of Wise Road and Commerce Roads in Commerce Township. Respectfully Alan W. Warren 9-4 OAKLAND COUNTY PARKS a RECREATION COMM, YL)" 2 131 July 20, 1982 V*1 vp =' Mr. Eric Reickel Oakland County Parks and Recreation Department 2800 Watkins Lake Road Pontiac, Michigan 48054 Dear Mr. Reickel: I am enclosing my literature on the property we discussed today. Nothing would have pleased my mother more than to preserve the property in its present state. Nothing would please her children more than to honor her wishes. Because the 211 acres and the house and barns are the only asset of my mother, because of its prime location and panorama of views and wildlife, and because the annual real estate taxes depleted her financial assets over the past 60 years, I would have to receive the price of $20,000 per acre, which several individuals have indicated they would be willing to pay. The house was unique when it was built in the''20s, and is priceless today when so much that was fine has been destroyed. I appreciated your telephone call. Please interest the County in purchasing the property, bearing in mind that there was a tremendous personal and financial sacrifice over the years in order to preserve the property in its natural, virgin state for the present and future. NGS:jd Enclosure 9-5