HomeMy WebLinkAboutAgendas/Packets - 1982.12.01 - 39738R. Eric Reickel
Manager
Jon J. Kipke
Assistant Manager
Oakland County
Parks&Recreation
Commission
2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 �313) 858-0906
November 24, 1982
To the Members of the
PARKS AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION
as follows:
Lewis E. Wint
Chairman
Don Deni
Vice -Chairman
Carol E. Stanley
Secretary
Harold A. Cousins
Jean M. Fox
George W. Kuhn
Pecky D. Lewis. Jr.
Joseph R. Montante
Richard V. Vogt
TIME . . . . . . . . . . . . . . . . . Wednesday, December 1, 1982
Public Hearing on Budget at 9:00 a.m.
Regular Meeting at 9:30 a.m.
PLACE . . . . . . . . . . . . . . . . Parks and Recreation Office
2800 Watkins Lake Road
Pontiac, Michigan 48054
PURPOSE . . . . . . . . . . . . . . . . Public Hearing on Budget and
Regular Meeting
This meeting has been called in accordance with the authorization of
Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation
Commission.
Sincerely,
R. Eric Reickel
Manager
RER/sld
Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks
OA KLAND COUNTY
PARKS AND RECREATION COMMISSION
December 1, 1982
Public Hearing on the Budget will be at 9:00 a.m.
Regular Meeting will begin at 9:30 a.m.
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes of Regular Meeting of November 10, 1982.
Approval of Minutes of Budget Review of November 17, 1982.
4. Approval of Payments, Voucher Numbers 11-1 through 11-209.
5. Operating Statements as of October 1982.
6. Activities Report as of October, 1982.
7. Adopti;on of the 1983 Budget.
8. Donation - Explorer Post 608.
9. Proposal on Property Abutting Groveland Oaks.
10. Capital Development Annual Status Report.
11. Unfinished Business.
12. New Business.
13. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
BUDGET REVIEW
November 17, 1982
The meeting was called to order at 9:50 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission Conference Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Don Deni, Harold Cousins, Jean Fox, George
Kuhn, Pecky Lewis, Jr., Richard Vogt.
COMMISSION MEMBERS ABSENT:
Secretary Carol Stanley, Joseph R. Montante, M.D., Daniel T. Murphy.
ALSO PRESENT:
Parks and Recreation R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Charles Ross, Chief, Administrative Services
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Arnold Johnston, Chief of Parks
Mike Thibodeau, Chief of Golf
James Mansfield, Park Supervisor
Interns: Sonya Lemon, Sue Ann Kopmeyer
Board of Commissioners Richard Kuhn, commissioner -elect
The meeting was called to discuss the proposed 1983 budget.
Mr. Reickel stated that the 1983 Operating Budget of $4,744,390 represented a
6% increase over the 1982 original budget and 8% over the 1982 adjusted Operating
Budget.
In keeping with County policy, no wage increases were recommended other than
for merit and longevity.
The 1983 proposed Operating Revenue Budget of $6,008,350 was 6% over the 1982
original and 5% over the 1982 adjusted budget since it was estimated that actual
1982 revenues would exceed our original budget.
The proposed millage revenue of $3,500,000 was 4% higher than 1982. Our Fees and
Charges of $2,418,350 for 1983 were 9% higher than 1982.
The total projections for 1983 showed that we would have $1,263,960 in operating
revenues over operating expenditures. This amount was increased by $214,000
which was the amount of depreciation included in the Operating Budget. The sum
of these two amounts of $1,477 960 was reduced by $225,000, the recommended
Operating Equipment Budget. The balance of $1,252,960 was the estimated new funds
available for capital outlay.
Mr. Reickel noted that of the $1.2 million available for capital outlay, $150,000
might have to be set aside for the possible loss concerning the property valuation
lawsuit between the County and State.
3-9
(Commission Budget Review, November 17, 1982)
Mr. Reickel stated there was a 4% increase in millage money reflected in the
1983 proposed budget. He further stated there would be an increase in the amount
of $87,000 since the time the 1983 proposed budget was compiled as the Board
of County Commissioners approved a millage rate of .2466 for 1983 rather than the
.2405 recommended by the Finance Committee.
FEFS AND CHARGES_
The following listed changes in fees were made over and above staff's
recommendations:
Addison Oaks
Under "Camping" add:
New Sites
Residents - $7.00 per family per day (includes day use fee)
Non -Residents - $9.00 per family per day (includes day use fee)
Old Sites
Residents increased from $4.50 to $5.00
Non -Residents increased from $5.50 to $7.00 (in keeping with Groveland fees)
Add "Electricity - $1.50 per day"
Add "Sanitary Dump Station free to those camping
Non -Campers, resident - $5.00 per unit
Non -Campers, non-resident - $7.00 per unit"
Commissioner Vogt stated his concern over the crowded restroom facilties at
Addison Oaks. Mr. Reickel noted that he hoped the problem would be alleviated
once the new camping sites were in use. He said that a new restroom facility
was not recommended at the site in question as it was not included in the long-
range master plan. The plan calls for the day use area to be on the other side
of the park. It was also noted that the day use people did not use the pit
toilets which would alleviate the congestion.
It was determined that a sign would be erected by the restroom facility so the
public would be aware that the pit toilets were available and their location.
SPRINGFIELD OAKS, GLEN OAKS AND WHITE LAKE OAKS GOLF COURSES:
Add "Ski Rental - White Lake Oaks
$5.00 - full set - 4 hours
$2.00 - single item - 4 hours
Jim Mansfield reviewed the survey he conducted of 1982 golf fees in the metro-
politan area, both public and private.
All golf course fees and recommended changes were discussed.
Mr. Mansfield will poll the same courses in the spring to determine their 1983
rates.
(Commission Budget Review, November 17, 1982)
Mr. Reickel said that thought would have to be given as to whether or not the
Commission should continue renting golf carts or start acquiring on our own
due to the high rental rate.
Mr. Ross stated he had solicited proposals from several golf cart rental com-
panies and would present a summary of the results to the Commission.
Moved by Mr. Kuhn, supported by Mr. Cousins to accept
all golf course fees for 1983 as recommended by staff.
ROLL CALL VOTE:
AYES: Wint, Cousins, Deni, Fox, Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SPRINGFIELD OAKS YAC
Under "Kitchen" the verbage shall be: $25 use fee plus $25 deposit to be
returned if leasee cleans the kitchen and there is no damage."
WATERFORD OAKS WAVE POOL AND SLIDE:
The general admission was adjusted from $2.50 to $2.25.
Add: "Twilight Rate - $1.25 (after 6:00 p.m.)
Add: "11:00 a.m. to 2:00 p.m." after affiliated group rate.
Under "Season Pass," delete separate rates for adult and youth and add:
"Individual - $60.00."
Locker rental was changed back to 10� from the recommended 25�.
All phases of the wave pool fees, slide fees, and operations at both facilities
were discussed.
Mr. Reickel noted that revisions for the entrance to the wave pool would be
discussed when the Capital Improvement Budget is reviewed in January.
Moved by Mr. Lewis, supported by Mrs. Fox to adopt the
fee schedule as amended.
Discussion followed.
Moved by Mrs. Fox, supported by Mr. Lewis to approve
the fee schedule on the wave pool and water slide as
amended.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Wint (4)
NAYS: Deni, Vogt (2)
A sufficient majority having voted therefor, the motion carried.
3 - 11
(Commission Budget Review, November 17, 1982)
ROLL CALL VOTE ON ENTIRE FEE SCHEDULE:
AYES: Kuhn, Lewis, Vogt, Wint, Deni, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PERSONNEL:
Mr. Reickel stated the only change in personnel was that the Recreation Section
had requested a full time clerical position. After analyzing the situation,
staff transferred the clerical position at the YAC to the Recreation Section.
A part-time clerical person will assist at the YAC during the summer months.
PUBLIC INFORMATION:
Janet Pung presented an advertising cost comparison on newspaper coverage we have
received through mid -September, 1982, in the Detroit Free Press, Detroit News,
Daily Tribune, and Oakland Press. We received a total of 1,768 column inches.
The cost to have paid for this amount of space would have been $35,393.20•
The Public Information Budget of $78,000 was discussed. Franco's fee remained
the same as for 1982; a retainer of $21,600 for the year and out-of-pocket
expenses up to $3,400 for a total of $25,000.
Commissioner Deni suggested that the Franco firm's services be discussed separately
and voted on as to whether or not to retain the firm rather than a line item
within the budget.
Commissioner Lewis suggested that the retainer be approved in the budget and
that Mr. Franco could be invited to appear before the Commission and that a letter
of agreement would still have to be approved by the Commission.
Commissioner Deni noted he would be in favor of expending more money on the
program but questioned the direction in which it was spent.
Moved by Mr. Deni, supported by Mr. Vogt to
adjourn the meet at 12:40 p.m.
Discussion followed.
Mr. Deni withdrew his motion and Mr. Vogt withdrew his support to the motion.
MOBILE RECREATION, COURT COMPLEX AND BMX:
Mr. Stencil reported on the activities of the Mobile Recreation, BMX and Court
Complex activities.
Based on the amount of play, Commissioner Deni asked that consideration be given
for two more horseshoe courts and lighting for all the horseshoe courts.
Mr. Reickel said it would be addressed in the Capital Improvement Budget.
3 - 12
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1983
CAPITAL DEVELOPMENT
ANNUAL STATUS REPORT
The intent of this report is to update the Oakland
County Parks and Recreation Commission on the status of the
capital development projects during the past year. It is
broken down into the following five categories:
I. PROJECTS COMPLETED: Projects approved in the
1992 capital budget and completed during 1982.
Although the construction may be completed,
there may be outstanding invoices.
II. PROJECTS IN PROCESS: Projects approved in the
capital budget which are in the construction
phase or out for bid.
III. PROJECTS -DESIGN COMPLETED: Projects which now
have the design or engineering completed, with
construction yet to be performed.
IV. PROJECTS -DESIGN IN PROCESS: Projects presently
in a design state (conceptual, preliminary or
construction drawings).
V. MISCELLANEOUS PROJECTS: Projects or reports that
were completed as a result of daily or routine
office procedure (i.e.; property reviews, grants,
general graphics, etc.).
10-3
CAPITAL DEVELOPMENT ANNUAL STATUS REPORT
I. PROJECTS COMPLETED
Addison Oaks
1. Phase II Fencing -- some 5,500' of six-foot chain link fence
along the northern border.
2. Phase I Camping -- completion of 50 modern campsites with
restroom/shower facility and access roads.
Glen Oaks
1. Pumphouse Structure -- housing for main pump for irrigation system.
2. Phase I Evergreen Tree Planting - some 40 pines and spruce.
3. Completion of heating and cooling system.
Groveland Oaks
1. Protective barrier along Paradise Road - s'.ome 100'.
2. Rampager -- installation of walks, water control barriers and
replacement slide.
3. Phase III Camping -- installation of 20 modern campsites, rest-
room/shower facility and access roads for 60 sites.
Independence Oaks
1. Phase I of the All Visitors Trail -- some 1,800 feet of six and
eight -foot asphalt nature trail. Signage, decks, seating and other
miscellaneous items to be installed in spring of 1983.
Red Oaks
1. Phase I Landscaping -- consisting of earthen mounds, trees,
shrubs and sod for the landscaping of the clubhouse.
Springfield Oaks
1. Replacement of the Upper Arena -- consisting of a 590' of six-foot
wooden protective fence and regrading of area.
2. Handrail for stairs going from the upper parking area to the
Activities Building.
3. Construction of new tee for fairway #3•
10-4
I. PROJECTS COMPLETED, Continued
Waterford Oaks
1. Water Slide -- consisting of two flumes, maintenance and control
building, decking, bridge, pool and landscaping completed and
dedicated on June 30, 1982.
2. Court Complex -- shuffleboard fencing installed - four -foot vinyl
chain link fence.
3. Court Complex Control Building -- shelves and minor modifications.
4. BMX Track -- access road separating pool and BMX traffic completed.
5. BMX Track landscaping -- 35 Scotch pine buffer planted along north
side of property.
6. Administration -- heating and cooling system completed in main
office.
7. Recreation Building -- modifications to existing residence to
convert to office completed. Modifications included minor light-
ing, door, landscaping and barrier -free walk.
8. BMX -- electrical improvements
9. Screening for the dumpster at Wave Pool
White Lake Oaks
1. Completion of new service drive to Maintenance Building
2. Completion of new greens for #1 and #4 tees.
General
1. Annual flower program - all parks, design and planting.
2. Fall bulbs for Waterford Oaks.
II. PROJECTS IN PROCESS
1. Groveland Oaks - Stewart Lake dredging -- some 80,000 cubic yards
of material to be removed -- 90% completed.
2. Independence Oaks Phase I & II of Morraine Knoll play area.
3. Waterford Oaks Physical Fitness Trail staked, ready to be cleared
for spring installation of equipment -- equipment delivered.
4. Restroom facility for Independence Oaks Twin Chimney area.
5. Clearing for 50 primitive campsites at Addison Oaks.
10-5
0 III. PROJECTS -DESIGN COMPLETED
I. Independence Oaks Ted Gray Trail -- construction of a new trail
including wooden pedestrian boardwalk.
2. Waterford Oaks Activities Center -- combination of in-house and
contractor facade modification.
3. Waterford Oaks BMX - Landscape Design.
4. Waterford Oaks Entrance Sign modification -- incorporating an
all -events display board.
5. Addison Oaks Primitive Area vault toilets.
6. Primitive campsite design for Addison Oaks.
IV. PROJECTS -DESIGN IN PROCESS
1. Addison Oaks preliminary design for possible Botanical Garden.
2. Initial research for overall recreation Master Plan.
3. Preliminary site analysis for Orion Oaks.
4. Preliminary park standard study.
5. Waterford Oaks Wave Pool Entrance revision.
6. Waterford Oaks Water Slide circulation modifications.
V. MISCELLANEOUS REPORTS
Reports/Reviews
--Property review of Crosby Lake.
--Property review of Spicer Property (Farmington Hills).
--Davisburg Dam review.
--Addison Oaks swimming area report.
Grants
Revised Independence Oaks Wetland Acquisition application.
--1982-83 Addison Oaks Snowmobile Grant.
Graphics
--Assisted Public Communications, Mobile Recreation and Therapeutic
Recreation in preparations of flyers, keylines, maps, etc.
--Revised graphics for Springfield Oaks and Glen Oaks scorecards.
10-6