HomeMy WebLinkAboutAgendas/Packets - 1982.01.04 - 39742R. Eric Reickel
Manager
Jon J. Kipke
Assistant Manager
Oakland County
Parks&Recreation
Commission
2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054 (313) 858.0906
December 29, 1981
To the Members of the
PARKS AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION as
follows:
Lewis E. Wint
Chairman
Marjorie M. Walker
Vice -Chairman
Velma M. Austin
Secretary
Don Deni
Fred Houghten
George W. Kuhn
Joseph R. Montante
Carol E. Stanley
Richard R. Wilcox
TIME . . . . . . . . . . . . . . . . . . . Wednesday, January 4, 1982
9 30 a.m.
PLACE . . . . . . . . . . . . . . . . . . . Parks and Recreation Office
2800 Watkins Lake Road
Pontiac, MI 48054
PURPOSE . . . . . . . . . . . . . . . . . .Regular Meeting
The meeting has been called in accordance with the authorization of
Mr. Lewis E. Wint, Chairman of the Parks and Recreation Commission.
XEric
ckel
RER:bg
Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks
OAKLAND COUNTY
PARKS AND RECREATION COMMISSION
January 6, 1982
I. Call Meeting to Order.
2. Roll Call
3. Approval of Public Hearing and Regular Meeting of December 2, 1981.
4. Approval of Payments, Vouchers 12-1 through 12-206.
5. Operating Statements as of November 30, 1981.
6. Activities Report as of November, 1981.
7. Bid Item: Cross Country Skis - White Lake Oaks.
8. Bid Item: Snowblower Accessories - Red Oaks Golf Course.
9. Bid Item: Stair Rail System - Glen Oaks Clubhouse.
10. Election of Officers.
11. Manager's Report.
12. Unfinished Business.
13. New Business.
14. Adjourn
OAKLAND COUNTY PARKS AND RECREATION
Analysis of Fund Balance
As of 11/30/81
FUND BALANCE 1/1/81
Revenue over Operating Expenses as of 11/30/81
DNR Grant - Groveland Phase II
DNR Grant - Waterford Phase II
DNR Grant - YAC Land Acquisition
DNR Grant - Addison Snowmobile Trail
Reimbursement for 1980 YAC Operations
Depreciation Expense
Collections on Accounts Receivable
Deductions:
Payments on Accounts Payable
Capital Equipment Purchases
Payments on Capital Projects
Increase in Golf Merchandise
SUMMARY OF FUND BALANCE
Cash on Nand
Investments in Certificates of Deposit
5-1
$1,370,668.29
6,975.00
17,500.00
5,370.00
2,700.00
50,000.00
14o,277.03
4,536.93
$ 341,903.72
267,41o.11
520,766.49
470.10
$ 344,838.24
1,598,027.25
$1,942,865.49
1,130,550.42
$ 812,315.07
$ 212,315.07
600.000.00
$ 812,315.07
C
Oakland County Parks and Recreation
Revenues
Millage & Interest Inc.
Addison Oaks:
Park
Conference Center
.Groveland Oaks
Independence Oaks
Glen Oaks
Red Oaks:
Golf Course
Driving Range
Springf ield. Oaks:
Golf Course
White lake Oaks
Springfield Oaks YAC
Waterford Oaks:
Park
Wave Pool
Tennis Complex
Mobile Recreation &
Special Activities
TOTAL REVENUE
Operating Expenses
Administration
Technical Support
Addison Oaks:
Park
Conference Center
Groveland Oaks
Independence Oaks
Glen Oaks
Red Oaks:
Golf Course
Driving Range
Springfield Oaks:
Golf Course
White Lake Oaks
Springfield Oaks YAC
-Waterford Oaks:
Park
Wave Pool
Tennis Complex
Mobile Recreation
Contingency
TOTAL OPERATING EXPENSES
REVENUE OVER/(UNDER) EXP.
Actual Expenditures to Date:
Budget Balance:
COMBINED OPERATING
STATEMENT
For the Period Ended
11-30-81
Revised
Actual (Over)
Year to
1981
Under
Date
Budget.
Budget
$3,098,435.23
$3,096,643.00
$ (1,752.23)
100,351.15
98,087.00
(2,264.15)
30,057.59
47,000.00
16,942.41
254,524.27
254,312.00
(212.27)
101,177.02
100,829.00
(348.02)
352,152.76
362,693.00
10,54o.24
120,095.08
118,077.00
(2,018.08)
27,458.66
28,658.00
1,199.34
263,187.81
264,050.00
862.19
316,258.86
318,948.00
2,6891.1-4
45,010.41
120,898.00
75,887.59
52,411.67
57,450.00
5,038.33
159,226.03
159,182.00
(44.03)
5,290.59
5,500.00
209.41
66,666.93
66,931.00
264.07
$4,992,304.06
$5,099,258.00
$ 106,953.94
$ 647,220.11
$ 743,850.00
$ 96,629.89
179,060.53
207,600.00
28,539.47
351,544.60
390,134.00
38,589.40
34,364.47
40,950.00
6,585.53
338,302.47
374,998.00
36,695.53
364,624.40
408,468.00
43,843.60
308,083.42
320,268.00
12,184.58.
168,529.88
185,295.00
16,765.12
44,504.75
44,992.00
487.25
272,587.59
307,415.00
34,827,41
245,958.10
274,9o4.0o
28,945.90
156,521.11
174,529.00
18,007.89.
132,683.25
144,261.00
11,577.75
158,344.09
158,748.00
403.91
30,015.45
35,870.00
5,854.55
160,822.96
173,786.00
12,963.04
28,468.59
113,190.00
84,721.41
53,621,635.77
$4,099,258.00
$ 477,622.23
$1,370,668.29
,$1,000,000.00
�(370,668.29)
1981 1980
88.3% 92.1%
11.7%
i
5-2
Month of Nov&--.' -er, 1981
Year to Date
MOIL I LC •RECRrATI ON
(Sca Al'tachl,d Sl�ccl)
DAY US[ PARES
Addison Conference Center
Addison -Oaks Park
Glen Oaks Clubhouse
Groveland-Oaks
Independence-Ooks 1
Springfield-Ooks Y.A.C.
5�?I�I n(i f I G 1(1-Onk�i C l llbl)OLISC
+/la ter rord-Oaks (includes BMX)
Waterford Tennis Complex
Waterford -Oaks Wave Pool
White Lake -Oaks Clubhouse
GOLF COURSES
Glen Oaks
Red -Oaks
Rod-Cniks Orivind Rnncle
Springfleld-Onks Golf Course
Wh i to Lake-O.iks
GRAND TOTALS
Groups Leagues ParticipanCs
Groups/Le-agues Participants
-19 8)�
81
1g30
lgt�1
19f11
19Ro
19i1
12
15
902
499
657
563
97142
116105
.
P
17
15
2633
1630
298
266
37724
33728
58
126
363
445
17481
18770
100732
101489
10
16
904
2026
113
161
15268
21505
.0
.0
•0
0
15204
18521
187919
190938
392
836
1444
2985
30713
33805
135233
144342
30
62
8858
7895
355
362
101231
106342
0
0
0
0
6
8
349
416
47
71
2482
2362
536
619
33659
49121
0
i
0
0
298
56
294
8056
8180
0
0
0
0
632
240
95950
98880
2
5
146
592
1011
90
11833
9752
0
0
691
2303
701
777
51139
64327
0
0
472
1729
233
271
35064
39567
0
C
0
532
37
577
15776
39602
0
C
213
1033
'449
459
36608
41425
0
796
1593
563
502
58504
63921
568
114
19904
25922
68138
76285
i025187
1120640
SWIM -MOBILE.
SKATE -MOBILE
PUPPET -MOBILE
ART -MOBILE
I•IOV I E/NATURE-MOBILE
5H01•0f-MOt3I LE
SPORTS -MOBILE
SPECIAL EVENTS
P t R BUSES
INTERPRETIVE PROGRAM
TOTALS MOD I LE RECREATION
MONTHLY UNITS AND Si EVAL r`iENTS ACTIVIT!rS ?rP! tRT
M05ILE RECREATION
Month of November, 1981 Year to Date
Groups Part is i s
1980 w3 931 1 q 80 i 5, 81
Grew,° , Part i c i oO;ItS
1.);. ; i 9i3 t+ l a'30 �1981
0
0
Q
0
29
0
2128
0
0
0
0
0
123
74
8131
6720
0
0
0
0
88
81
9967
84o9
0
0
0
0
.42
0
1565
0
0
0
0
0
35
0
1444
0
0
0
0
0
46
92
41135
73019
0
0
0
0
74
50
4998
4685
0
0
0
0
0
0
0
0
8
12
352
339
133
198
5159
7292.
4
3
550
160
87
68
22615
15980
12
15
902
499
657
563
97142
1161o5
jjEM #1
S
Y KI S
SRO Ni�E �AiLE OAKS
,.•,... � d the purchase
reGo
mmen
notations and White \-ake yaks.
mill present Q of rental skoC is -on of smail
Sta t,onai 30 pairs pa
ram•
better seiect,
an adds rovide
o is purchase W,11 tal progse in the 19$2
ceded for our rental
en d for this puroha
sizes n have been budgete
Funds E4uipment Budget
aperat\ng
0
IJEM #$
SE
, S�OWpEpW pO�F pOpR he JOro
REp OP wer and Gab for t
iced for a snOwblo e 9°lf
Bids were retie d pays removal around th
master 12 at Re 1s for snow
nds nt h
Grou ,s piece of equipmeng available throu9
Th and serv�Ge build em wh�Gh is Only ton
bubble a single source 1teir itemized qu°ta There is
It ,s f Attached Ls th se at 03,906,00p erat!&
Wilkie Tur mmends the PurGha ase `n the Inp
Staff reco ed for this porch
��'1pp pp bud9et
Equipment Budget.
OAKLAND COUNTY
Inter -Departmental Memo
Date December 17, 1981
From.: Joe Hylla Purchasing
To: Jon Kipke - Parks & Recreation
Subject: Reg. #OE-82-3 - Red Oaks - Toro Accessories
As the accessories are for a Toro Groundsmaster 72, bids from
other manufacturers would not be practical. The accessories
Cie snowblower, cab, etc.) from other manufacturers would not
fit the Toro.
The price indicated below reflects the G.S.A. price schedule.
This schedule does not vary for distributors in this zone.
As a rule, Toro distributors will not compete against one
another or cross sales territoties.
If you have any questions, please call.
Snowblower #30570 $1478.00
Adaptor kit #30571 282.00
ROPS Cab #30734 1655.00
Heater #30736 200.00
Rear Weights #24-5780 244.00
Tire Chains #11-0390 47.00
$3906.06
JMH/klr
0
RFCE/VED
ITEM #9
GLEN OAKS
STAIR RAIL SYSTEM
The stair rail and balusters in the main foyer at Glen Oaks clubhouse
is in poor condition and should be replaced. This item was not included in
the original renovation as it was felt it would be adequate for a few years
and could be replaced at a later date.
The rail was removed during construction and reinstalled when the
stairs were refinished. During the past two years, due to age and use, the
rail has weakened considerably.
The replacement rail system must meet OSHA codes which require a
42'' rail at the landings rather than the existing 36" rail.
Proposals are being received on replacement of some 40' of rails and
balusters. Staff will review the proposals and present a recommendation
to the commission.
Estimated cost: $3,500
ITEM #10
ELECTION OF OFFICERS
As per Act 261 of the Public Acts of 1965, Section 3, the
Commission shall elect officers at its first meeting of the year.
In order that the Commission may be familiar with the proper '
procedure, the following should take place:
1. Commission should elect a temporary Chairman or
have the Manager act as Clerk of the Commission
and conduct the election of the Chairman.
2. Secret Ballot: There must be a motion, seconded
and adopted, to provide for an election by secret
ballot. If a member demands an aye and nay vote
as provided in the by-laws, then no secret ballot
may be had under any circumstances.
3. Once the Chairman is elected, he will then assume
the Chair and conduct the remainder of the election
based upon the above guidelines.
ITEM #11
MANAGER'S REPORT
---On Thursday, December 3, a prelimary examination was held before Judge
Gerald McNally pertaining to the damage of two golf carts at Springfield Oaks
Golf Course.
The charges involved were malicious destruction of property over $100.
Upon completion of the testimony, Judge McNally determined that malicious
destruction of property did occur but due to insufficient evidence, there was
no proof that the defendants were responsible for the crime because there
were four people involved with the carts and it could not be determined which
two of the four were driving the carts.
It is recommended that the Commission authorize me to proceed with a civil
suit and attempt to get restitution for the damages incurred from the people
responsible for signing out the carts.
---I have been notified by John Olesnavage, Manager of the Springfield Oaks
Life Enrichment Center (SOLEC) that they were desirous of terminating their
contractual agreement at Springfield Oaks YAC no later than March 1, 1982.
It is their desire to have a location that allows for a permanent set-up room
for their program components.
or ---The Commission has been contacted by the American Society of Engineers to
host the 1982 Midwest Concrete Canoe Race at Independence Oaks sometime in
April.
We have reviewed this proposal with the parties concerned and find that our
facilities can accommodate such an activity.
---The MRPA Conference is to be held January 23 through 27 in Grand Rapids.
You should have received a letter from the Chairperson of the Public Recreation
Board of Grand Rapids inviting you to participate.
---Carol E. Stanley, Commission member was elected a Director of the National
Association of Realtors at the Association's 74th annual conference in Miami
Beach, Forida, on November 28.
--- Three proposals were received on December 21 from parties interested in
conducting a monthly antique show at Springfield Oaks.
The proposals were reviewed and interviews held on December 30. The people
involved in the interviews were myself, Jon Kipke, Anne Clinton-Cirocco and
Marge Walker.
Further investigation will be necessary and a recommendation should be ready
for the Commission at its next regular meeting.
---For those Commissioners who don't know -- Bob Allen, Civil Counsel for the
County, will retire in February.