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Home My WebLink AboutAgendas/Packets - 1982.03.24 - 39747R. Eric Reickel Manager Jon J. Kipke Assistant Manager Oakland County Parks&Recreation Commission 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054 (313) 858-0906 March 18, 1982 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . . Wednesday, March 24, 1982 9:30 a.m. PLACE . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, MI 48054 PURPOSE . . . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Parks and Recreation Commission. Sincerely, �1 T R. Eric Reickel Manager RER:Ile Lewis E. Wint Chairman Marjorie M. Walker Vice -Chairman Velma M. Austin Secretary Don Deni Fred Houghten George W. Kuhn Joseph R. Montante Carol E. Stanley Richard R. Wilcox Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks ON4OD Z�ON COMM,SS`ON P PRKS PAID a ch 24 19$2 to Order• 1• Call Meet�n9 3, 19$2• rough 3,214 2 Roll Call. Minutes °f March r Numbers 3,1 th Pppro'Jal °f me is Vouche den e Oaks - n c 3 Appr°Val Of Pays, land and ,ndepen r�ngf`eld pales. 5 �• Publ`c Comment 1 iBOats Grove `te d bake and Sp a h . Ga,tem. ped �nkler Heads W `le Recreat�On. ks 6• B,d Item. Spr r Skates MOb bake and Red pa 1 • Rolle Wh1te s. $• Qtd `tem. Score Cards _ WaterfOrd pale 9 gad \tem. A`r Compress°r c° ses- courses. courses- 10 B\d item: Chemicals Golf l Parks and Golf n 1 1 g;d `tem: Fertdl�l`Zer PlMOble Recreat`O 12- gtd item. Hn a cap b`ft em: baW5. 13- gad 1t Of C°mm`SS,On By' 1IA• Rev`e�,s Rr ep°t- 15• ManagerBusiness �nf °;Shed 16• us`ness• NeW b P'dlourn 1$• xjEM #5 MEN�CS P�BI'14 CO b� FEES �E�`�EES GO Mr fee Ong from ou valll be hear ease �n ret`rees ou r 1`c Comments y about the increase ,3nder "puh mPlaln`ng For your s-nce 1980, Who is c° season' es rates ses. Luenberger, r the 19g2 golf `s °f our retie of area golf GOO res gol f rates f or the an analy s es f °r a umber 1 nd 1 cotes the f e art d en rat eet lf�c will f `� rvey of ret.�`rees f Oreen Vee5' sh ch caused a sign as sub, d a SU of O l Wh e 0 1 rlc an e „ Analysts 1980 and 19� fa,r market p the 1981 'Ch the same for UP W 1 th the By not raising 5 `ng hat year rema,ned In 19$2 to catch d rate survey, rice break for t a 19V2 ,ncrease ed by the attachelly received a pld have Pr°posed beer, stant,at e retirees actuaurvey� staff Wou even if 19�1 had tine e s 0 rate' se, based on th o �2.50 and �3.5 We reGe,ve becau ease t courses, daily rate `ncr ace With the area business away• rased sllghtlyes don`t keep pan taking their u can see by the if our ratbe,ng too cheap a is concerned, goat even offer sulent, cr,t`cgsm of the annual pass feW courses th d for two excel for As far as e one of the very ass that l s goo the annual pass 1g.hol e survey � We air is the only p the use of d were 61 a program. Ours After, analya4evage rounds play eat the already 1�'hole courses determined the avers a daily bass n 231�.54' W\tin 19$1' xt Was dee ret`rees pa`d on cost that Persil a dlscount on r°ands if th f $3.50, It W°u� ees pass Is sty le d\scount reduced rate ° the annual ret,r �31k A doub h-�'`� ml nd , duc d rate by e tof the already re deuce e d cOrrespon << See attach n pro�'des the the Ns ps You can fees' tlrpes. ,Je e greens the re e\len 91 n addition to th or p°Wer carts tof eW agencies Who Of Sl 00 t price around f are one of the at the loW rate tes until loWeson the Sur�eYI We and the only one at the reduced rses. See rts7 laY GOUT a discount on carte also let them he case at other fferS the hest t o e for AS holesWh- h `Snit alWaYsat the Gommiss'ones and charges arhe p.m.1 aff`s feeling th rees� and the fe recommendation t 1t �s St around for retA it is their golf program as°sable and fa'rr°ved for more than re es remain as apP fees and char 9 tvl >17 ' �r.Hy►vv' �' yam,/' � /L�' ��'�"n-"J �' P " U 77� r R. Eric Reickel Manager Jon J. Kipke Assistant Manager 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054 (313) 858-0906 March 11, 1982 Lewis E. Wint Chairman Marjor e M Walker Vrce-Chairman Velma M. Austin Secretary Don Deni Fred Noughten George W. Kuhn Joseph R. Montante Carol E. Stanley Richard R. Wilcox Mr. Lee Luenberger 34 N. Telegraph Pontiac, Ml 48053 Dear Mr. Luenberger: Thank you for your letter pertaining to the 1982 retirees' golf fees. 1 am replying to you for Chairman Lew Wint who is on vacation. There is no question that when someone is notified of an increase that is a substantial 33-1/3%, from $150 to $200, the decision will be questioned. We admit that maybe we should have raised the fees 10% a year for the last three years but due to the economy, we tried to keep the senior citizens' fees the same for as long as we could. Based on our statistics and the number of rounds played by retirees, they exceed by a substantial amount the actual cost of their annual greens fees, even if it were $200 a year. The Parks and Recreation Commission will be happy to hear your presenta- tion at its meeting scheduled for March 24, 9:30 a.m., at the Parks and Recreation office, 2800 Watkins Lake Road. The Commission will be notified of your concern and a copy of your letter will be attached to their agendas. Looking forward to hearing from you on the 24th. � !' ;r S i nc ~e regards R. Eric Reickel Chairman RER:bg cc: Parks and Recreation Commission Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION ANALYSIS OF GOLF GREEN FEES RESIDENT SENIORS - 1980-1982 Daily Green Fees (Monday through Friday to 4 p.m.) 1982 1981 1980 9 Holes $2.50 $2.00 $2.00 18 Holes 3.50 3.25 3.25 INCREASE: 1980 - 1982 9 Holes $.50 = 250 18 Holes .25 = 8% Prepaid Annual Fees 1982 1981 1980 Principle $200 $150 $150 Spouse 100 65 65 INCREASE: 1980 - 1982 Principle $50 = 33% Spouse 35 = 54% $85 = 40% Power Carts 1982 1981 1980 9 Holes $3.75 $3.75 $3.75 18 Holes 7.00 7.00 7.00 INCREASE: 1980 - 1982 None 1982 RET ES RATES GOLF COURSE SURVEY March 17, 1982 ELECTRIC ELECTRIC ANNUAL # RETIREES RETIREES CARTS CARTS FEES HOLES TIME 9 HOLES 18 HOLES 9 HOLES 18 HOLES IF AVAILABLE Beechwoods 9 Tit 3 P.M. $2.50 - Full Full None Bramble Wood 18 Til 3 P.M. $2.00 $3.00 $4.00 $8.00 $125.-principal $175.-w/spouse Clarkston 18 Til 4 p.m. $2.50 $4.50 $5.00 $8.00 ? *E1 Dorado 9 Mon. -Fri. $2.50 $3.75 Full Full None Evergreen 9 Til 1 p.m. $2.50 $3.50 Full Full $200. Godwin Glen 18 Mon. -Fri. $4.00 $8.00 Full Full None Hickory Hollow 18 Mon. -Fri. -Haven't Set Prices- Full Full None Holly Greens 18 Til 3 P.M. $4.00 $7.00 Full Full None Kensington Metro 18 Mon. -Fri. $3.25 $5.50 $5.00 $9.00 None *Moneys 27 Til 3 p•m. $2.50 - Full Full None Oxford Hills 18 Til 12:00 $3.50 $5.00 Full Full None Pebble Creek 18 Mon. -Fri. $4.00 $4.00 Full Full None Pontiac C.C. 18 NO RETIREE RATES AT ANY TIME Pontiac Municipal 18 Til 2 p.m. $2.00 $4.00 Full Full $250. Rochester 18 NO RETIREE RATES AT ANY TIME San Marino 9 Til 3:30 P.M. $2.50 $5.00 Full Full None -Silver Lake 9 7 days $2.50 $4.50 Full Full None Sylvan Glen 18 Til 12:00 $2.75 $4.25 Full Full $100.(Troy Res. Only) White Lake Oaks 18 Til 4 p.m. $2.50 $3.50 $3.75 $7.00 $200.-principal $100.-for spouse Springfield Oaks Glen Oaks 18 Til 4 p.m. $2.50 $3.50 $3.75 $7.00 None Red Oaks 9 Til 4 p.m. $1.75 - None * 1981 Rates BOOS CE OPKS pEpPb pEpENpEM or CROVE`PND PND \N of pedal boats f for the purchase\ndependence yaks rental ve been rece`vea t GrOvelar,d and• Al increase the,r Bids ha erations a and w� boat rental opfor \ndegendence� to the county e the`(W° boats areee (3> old boats \,j increas boats• in9 thr new boats fleet to 12 and will be putt re, the six (6) al of 15 boats' Lncome� Grovel s year• Ivor efore `v,ng them a tot e enough rental is have auction th`t by three (3�? gr`ence to generat a boat- the boats use. their flee s been past eXpe the purchase of depend�n9 on the fo sI M \t a year � to pay rseven (�) Tear chase five (5� �n ,t is the f`rstting five (5� to mendation to pur loaf\on indicates The siXth s been lat is staffs reco since staffs evaental operations Marina so \ Culver ed for n boats from Cole t,sed boat des% the low bidder Su only adver ed from t ses, Cole Culver the urchas urcha pp. oat w°old be p ed for future p would be �966 • Sun Sk, Mar in b t can be evaluated or the purchase (i> boats, and ti Notal cost f f Op for seven $fit would rece,ve (1i boat• 5364'00 for one T(): OAKLAND COUNTY Inter -Departmental Memo Joe Hylla - Purchasing Dept. Jon Kipke, Parks $ Recreation Dept. S bjCCt: Req. # OE-82-2S Feb. 16, 1982 Date - Bids were received on eight pedal boats, (2 for Independance and 6 for Groveland) as follows; Cole Culver Best Marine Dist. Mini-BykeII Pelican EP92 $6S8.00 S18.00 $S264.00 4144.00 Sun & Ski Marina Playbuoy RJ 80T 360.00 2880.00 All of the above units are direct drive (no chains or belts). The Mini-Byke is a fiberglass hull & deck; the Pelican & the Playbuoy are ABS plastic (similar to plastic plumbing pipe). Note that the Mini Byke is considerably heavier (180 lb) than the Pelican (11S lb) or the Playbuoy (12S lb.) The Playbuoy � the Pelican have much of the same features with one major exception: The pontoons of the Playbuoy are foam filled and the Pelican is hollow (with drain plugs). I recommend that you seriously consider the Playbuoy unit for the substantial cost savings. Repair parts are available fromthe local distributor, Sun � Ski Marina. (See attached literature.) Joe. KRRDT�� NTYPAR& EA N COMAf. FEB 18 1982 RECEIVED I * Canopy Optional Model RJ-80-1 Red and White Model RJ-80-2 Blue and White Model RJ-80-3 Green and White Model RJ-80-4 Brown and White Model RJ-80-5 Orange and White .1 MADE BY AMERICAN WORKERS FOR EVERYONE'S PLEASURE AT A REASONABLE PRICE. i • High Quality ABS E Material • Heavy Duty Sealed E Bearings R • Direct Drive — No Belts C or Chains y • Kick -up Rudder • Light Weight F • Formed Comfortable R Seating E • Ease of Paddling E • All Aluminum G Running Gear • Telescopic Rudder. • Easy to Carry - Car Toppable • 9,428 Cubic Inch E Foam Flotation x E R • Optional Canopy C 1 a " IN! B U E Assoclated Products 500 N. CEDAR • P.O. BOX 223 • MASON, MICHIGAN 48854 Telephone (517) 676.1048 ITEM #7 SPRINKLER HEADS WHITE LAKE AND SPRINGFIELD GOLF COURSES The attached bids were received by Purchasing for 65 sprinkler heads for White Lake and Springfield Golf Courses. Fifteen are for the irrigation system around the new greens at White Lake and are budgeted within the $8000 Capital Improvement projects for White Lake. The charge against this account will be $540. At Springfield, the units are a continuation of the program to replace the plastic heads that were originally installed. After the installation of these 50 heads, the tees and greens will be com- pleted and the fairways will be 50% completed. Staff concurs with the recommendation from Purchasing to buy from the low bidder, Sprinkler Irrigation, for a total of $2690. Springfield's portion comes to $2150 and would be charged against their Operating Equipment Budget. They have $4700 budgeted for this purchase. IdD COV1411( ® Ajf Lp► Date Inter-DeP°rt"1en tal Memo Dept. _ puxchasing t. Joe Hylla _ paxks RecxeatlOn Dep From Jon Kipke To: # 0E-82-50 Rea heads' Subject' Spx in kler - s f o x fox Greens keens an 2S gaixway e received Lake and ZS Gx Bids weox White La $1 30 00 s follows. 'S 75 S1r1 gf�eld) as ¢olio _ $38.25 1 348 p Green 53.g5 75 Fairway CENTURY RAIN A1D $1�440-00 _ �36•p0 _ 1,250. Green _ S0.p0 00 ER IRRXGATION Eaixway2690'. e. SPRXNKL coach/Buckner lin R°yal lrrigatlOn' endoxs axe bidding on sherd from Sprinkler Both v the 1Ow b I recomment.ched li exatuxe.� please see at C_ Joe oe m) OAKLAND COUNTY PARKS & RECREATION COMM. MAR 4 I982 RECEIVED x knero 209) 44'_--0330 Avenue •Fresno, California 937 11 l- 4381 N. Brawley Tw 910 362 1167 0 Sprinklers Carn Drive FU Circle w P r�Cs schools and I�1dL�si��l Areas • Rotation Speed Adiustable from Surface • Cams of Special Hard Cast Alloy ® Only Two Moving Parts ® Covers Large Diameters With Low Gallonage ximum Coverage ® Stream Straighteners for Ma ® Opposing Nozzles Turn Clockwise ® Short Body for Shallow Trenches f ® Sprinkler Can Be Serviced Without Removing Housing Cover ® Free Turning and Lid e one Piece Brass Housing permits shallow trenching to protectroots players Short body p Protects p y or underground utilities. Rubber cover p during games. Model 11330 Full Circle Two opposing nozzles. Rubber cover. Recommended spacing 57' to 69'. 1 female NPT. Options' None. Model 11360 Full Circle es. Recommended Two Opposing nozzl spacing 74' to 77'. V female NPT. options.. Rubber cover. at cn SUP Co sp; inMe-, try 1� 1316 ba11 Road N. Camp N1ic�• Royal O48067 ak, (313) 398-2233 11360 11330 1" FEMALE. NPT MODEL 11330 -10 -` 12 `• 10 -14 -10 -17 Code PSI •Noule Nozzle N°zzle IW'X513V 7132x5132" Nozzle 3116x5132" GPM Dia. GPM [)!a. GP Pressure Dia. 30 35 81 9.2 - _ _ 85• 9.9 95' 11.3 12.i 94' 14.1 40 g5' Sg, 10.6 96, 12.9 95' 15.0 11.2 45 89' 96• 15.8 90' 11.8 98' 13.6 97' 16.6 50 55 _ 101' 14.3 98' 17.3 60 - 1" FEMALE NPT MODEL11364 _18 -12 Code -14 -12 PS �Nozzie Nouse Nozzle �l32' x311fi" 114x3116" Nozzle 7132x3116' l]ia_ GPM GP N Dia, GPM pressure pia. 35 40 105' 13.2 'f 16.1 - -' 106' 14.3 105' 19.7 17.2 10 45 107' 15.1 107' 15.9 109' 18.1 10T 21.5 50 55 109' 107' 21.7 112' 16.7 109' 19.0 109' 22.4 60 _ 109' 19.9 _ 110 23.1 65 *Standard nozzle size. ommended for best distribution. Shaded areas NOT rec EM #$ RE R P� i ON �� skates for E ems MOgtL pa'r of replac ch has l�5 pa'r chasing for 136 ch units and ea being replaced e rece'ved M pur there are too so of the skates s Wer ;ts. Many gad mobile skate Un al of 350 pars seven years °ld from the lout Ole skates for a total which are anon to purchase budgeted for of e the original s s recommend here is $53$l U,pment gadget ar curs with P�rchas any for $6333 com from the E4 Staff con Skate 0°cnP 2 �o�l d e .dder� Midwest balance of �95 b The the purchase. surplus. pK.12, Mmer. t)OP ing Dept _._---- pur Chas on m Joe Hylla parks Recreate ° Kipke To. geQ� # OE-g2 63 le gecxeation as Jon sub]ec� skates fox Mob i for r°11er .ds were received 67333•�d $i $ follows• 616.00 E TE CO. 7, sent to W MZD ST SKA g,160.00 nests we their skates $id reQ chased pLAGHOUSE SHOP o gental and that they Our Og`�ABO�T �hicag ater fo Sp All bids esrebut is was 1 from Midwest, a1 of 136 pairs ot-heT compani e 1°w bid for a tot idwe th ens 6g.�� nore� f� m M st mend accepting es 14 ea' M cost S recOm g6 ea. Lade Delivery w ill Juvenile' pick-up only' c_2 skates .) for west is rice from Mid The p Joe pARKOAKLAND COUIV-ry RECREATION COMM. IAR 10 1982 E CEI VEm i 1 - I rtvlwpoiA�Xav uzp--assu`� gr te�b�Y aid Gel tan sue we h AVS QaGet i�zuetiG\s s •°`tmne�Ys °na�Ylfe beattn9s•oe9 EA'Svetalbo� ACRuI.0 P � leather es. 4_13 1pfec sPeclahees0� aa�e°nY Upst80 u td Neutu� cotot. CEsgO'� toe 4 a uatb. 6 toe stop FtE4�Ajoaid t saver " e. com inali°n Van9 pe 1oe E E Fo a h t o toes O1 aenG9ns\on °t loos Depnteacce Of anew NS pf� soon or ioos�ba». Sloe, ghee n suede6 \ C�nasslsaes ENi ALS .�caq°RSede\Meda�eGislon beac�n9 0� bp0 ks ancl�a �`ess P 311, ,, oze °n�Y sPe6at tutethane pMe9a P 31 a. quti Saes °nay Omeg22121-? O apt 1 4 2.sutes�°n\Y i a8M 3� Onne9a 6A 22 3�y7 Bats 210`63 3��7 EM #9 OBE CARS REp pAKS Sc pNa pp W,ai�E bA kor ed by pUrChasi�'g golf courses bids were rece�vaks ana fed pales 1f e attachea kite bake p at each go �h ore cards kor W amount o� flay lour years re old 5c resent imately he 5co 9lppsOpp each ntaining °Ur P 11 last approx the bid for t in With coati cards w� to award rd pompany rse� these score Wi P�rchas+n9 is e5 Score Ga th c t c°u Sta f � c°ncurs aer ' pol f A55° to the e A04 b`d buagetea of these cams to th o� �31$pp ()0 money has been cover the cost t f o the ao°�n icient amount °erasing �uaget t 500 l`ne o� the OP es SUpplJ score caras COUNTYOAKLAND Inter -Departmental Memo Date March 17, 1982 From: Wally Evans Purchasing Dept. To: Jon Kipke - Parks & Recreation Dept. Subject:Req• # 82<2-60 - Golf Score Cards for: WHITE LK. OAKS & RED OAKS. 1001,000 each location: 10 pt. stock, Cromecote one side, scored, 2-color. Request for quotations were sent out to six vendors. The quotes were returned as follows: 1) GOLF COURSE SUPPLY FOB: Destination DELIVERY: 2 wks ARO NET 30 $4600.00 Total 2)FLINT GRAPHIC SERVICE FOB: Destination DELIVERY 2 wks ARO Net 30 $3935.80 Total 3) GOLF ASSOCIATES SCORE CARD CO. FEB: Destination DELIVERY: 4 wks ARO Net 30 $3800.00 Total 4) SPEEDY PRINTING CENTER FOB: Destination DELIVERY 2 wks ARO Net 30 $7642.58 Total 5) TAS GRAPHICS FOB: Destination DELIVERY 3 wks ARO Net 30 $4725.00 Total 6) OAKLAND BUSINESS FORMS FOB: Destination DELIVERY 3 wks ARO Net 30 $4788.00 Total Purchasing recommends awarding to the low bidder, Golf Associates Score Card Company for a total of $3800.00. Thanks,a ain, Senior Buyer mm j xSEM #",so?, PCERMP FORD OPT ress°r �°r a 5 � P Air GOm�,s "sea by the d � received �°r have P°°1, aid °re �°rurally use e bee the -the $`d5 hav ks ihis 15 Jot' mattresses- urin9 a break'`�daer terf°rd Oa up the`r a bu`�dti�g d the �°� b` �awimmers t° b1°� the ma`nte�ance ir�9 t° buy fr°m is600-OO r°m s as st°lep fr°m s with 4urchas 53o-OO- 'Chere O OO wtiii be f � Sta{f °°cur °mpany� f°r $1,balance °� $93 °� gr`1�s der �4uipme�t G purchase- TheThe pur°hale ii ,,lease d?0 this t surplus- Which W� budgeteerat`ng equipmene reduced by tern the °p °rd Oaks Wi1i b Waterf From OAKLAND COUNTY Inter -Departmental Memo Date March 18, 1982 Joe Hyl - Purchasing To: Jon Kipke - Parks & Recreation Subject: Rea. #0E-82-77 Bids were received on a 5 H.P. Air Compressor (to replace the one stolen last December) for the Wave Pool, as follows: Coon'DeVisser Quincy V325L-5-80 $1,895.00 Universal Equipment Speedaire 7Z624 $1,695.00 Eiden Equipment Dayton $1,530.00 All bids do meet the specifications. I recommend accepting the low bid from Eiden Equipment for $1,530.00. JMH/klr ITEM #11 CHEMICALS GOLF COURSES The attached bids were received by Purchasing for the chemicals used on the greens for prevention and cure of turfgrass pests. Staff concurs with Purchasing to award the bid to the low bidder, Lawn Equipment, in the amount of $1,888.00. The money for the purchase is budgeted in the Grounds Mainte- nance Budget for each golf.course. 1� ��areb 1, 1gg2 %3 ne Siegler .. Fure rks & Re�reati°n }X° Ge ke -�bIb°dean _ Fa Chemicals °ve re�ulslti°n. M1 2'1 " Lawn bids f°r the ab '�°' geq• e f°ll°wing $$,QO Sublet' received th $11 4�Ie have �f, F.iPrnent �1�gg0'pQ La Cbeml�als �2�2p2'�4 .$ bacn en 16`1.3$ Zvrf SuPPl�es �2, 1�6,�6 r� Grass Tu .• Miller N° pid Lawn �4'�iFment. � F °_Serge er t° the 1°`� bidder $1 n e ordpay mend aw `3a d� g n Zen s. �e reG°v r all item pan deli G7, iklr #,2 �QURSES 1,Zer L PARKS PND GOLF se °f A` ed for the purcha $2 season. `ds Were rece'� arks for the 19 to the low The attached b courses and P . av4 afathe b I d r `Homogeneous; > see on all golf h purchasing to airway Fertil'�c s of Fairway u t of F ton to be Staff concurs w' for ten tons M`11er for 51 ers, turf Supply 212•Qg' and W F of $15,615•�5• e b`d for five b dd he amount Of $� i n the amount sing to award th unt oft in t 1�Zer `Blended,? rs w'th ?urchas ss> in the amo Fert' Staff also c°ncU1 iZer to surf Gre spedf `cations if $� .36 lower > s °f Greens Fert' did not meet th`rway Fert`1 `Zer , tontWo low bidderthe tons of Fa$1 e Ground Mainte Theor 19 th The bid f he price pa'd ,n e ,s budgeted in per ton,than t for the purchase 9°1f course. The m°neyf°r each park an Hance Budget From: To OAKLAND COUNTY Inter -Departmental Memo Gene Ziegler - Purchasing Mike Thibodeau - Parks & Recreation Subject: Fertilizer requirements for 1982 Date March 18, 1982 We have received the following bids for fertilizer for this year: Fairway Fert. Fairway Fert. Green Fertilizer (Homogeneous) (Blended) W.F. Miller $21386.65 45,239.60 $15,615.1S Benham Chemicals $2,620.00 $4,250.00 $25,878.00 L & E - - $16,628.04 Turf Grass $2,468.00 $45-292.00 $25,536.00 Turf Supply $25,432.00 $4,212.00 $20,406.00 Scotts $4,782.72 $4,222.18 $24,024.36 We recommend award to Turf Grass for the green fertilizer, Turf Supply for the manufactured, and W.F. Miller for the blended fairway fertilizer. GZ/klr B�\-V- Install IAd the Purchase an tlon buses rece`ved for M°b\1e Recre� �> electr\c� Ids have been for one of the omm°date four � w eXPa�ded � wheelcha\r lift the bus �lll acc `\his w111 alto ua1s of a stalled e,c\,a1rs' d d once In�3Qi fold�r+g wheram t° band lcaPPetyPe °f veh`c1e chi and th\rty rental pro9 for this r� v an Epo e of our bus venal requests the lov4 b\dde ushere have been se to Purchase from e co�t\n9e�'c`I Staff concurs be taker from th c for $3�159.9 Purchase Al \n Funds for th►s budget' OAK LAND COUNTY Inter -Departmental Memo From: Wally Evans - Purchasing Dept. To: Jon Kipke - Parks $ Recreation Subject: Handicap Lift for 1976 School Bus #76-901 Request for Quotations were sent out to three vendors. Bids were returned as follows: 1) Van Epoch, Inc. $3,159.90 Installed; FOB: Destination Net 30 DELIVERY: 1 wkARO 2) Collins Ind. Inc. $3,995.00 FOB: Destination Net 30 Delivery: 3-4 wk ARO (Same as lift for Veterans) 3) Thomas Coaches: NO BID Oakland County Purchasing Dept. recommends awarding the bid to Van Epoch for a total of $3,159.90. this is the same lift Servi- car installs on its vehicles. Thanks again, Wally Evans Senior Buyer mj ITEM #14 REVIEW OF COMMISSION BY-LAWS Based upon recent concerns pertaining to the By-laws of the Commission which were last revised April 11, 1975, an update is necessary. Please study the attached and make any corrections or additions that you feel would enhance the operation of the Commission. We should establish a written policy on procedure for cancelling meetings. This is presently done by advance written notice to the Commission if the Chairman and Manager determine there are not enough agenda items to conduct a meeting. Another item for discussion would be increasing the existing $1000 limitation on spending without Commission approval. Mr. Ross has included an analysis of the Uniform Local Budgeting Act which he would like to see incorporated into the By-laws. These are just a few examples for your consideration. We look forward to your input. OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVISED BY-LAWS April 11, 1975 OFFICERS of the Commission shall be: CHAIRMAN: Chairman shall chair all meetings of Commission when present except for the election of the office of Chairman itself, and shall prepare the agenda for all regular meetings. VICE-CHAIRMAN: Vice -Chairman shall chair meetings in absence of Chairman. SECRETARY: Secretary shall keep in good detail all minutes of regular meetings or shall delegate authority to do so to a qualified shorthand stenographer. ELECTION of officers shall be the first (1st) meeting of each year. THE COMMISSION SHALL MEET regularly twice a month, on the second (2nd) and fourth (4th) Friday. Special meetings may be called as needed by the Chairman or by three (3) members of the Commission. COMMITTEES shall be appointed by the Chairman and shall meet under the same conditions and rules as does the Commission. Any three (3) or more members of the Commission appointed by the Chairman may constitute a committee. Each committee will be reappointed one month after election of officers. All committees shall be dissolved once their purpose is served. A QUORUM: In accordance with Public Act 261 of the year 1965, as amended, five (5) members of the Commission present and voting shall constitute a quorum. ROLL CALL VOTE: Yeas and Nays by roll call shall be ordered when demanded by any member of the Commission prior to the announcement of the vote. "kevised By -Laws, April 11, 1975) ANY PERSON may address the Commission by a request to the Commission at least seven (7) days prior to the next scheduled meeting, unless a majority of the members present and voting shall object. STAFF MEMBERS may attend seminars and educational conferences and similar functions upon approval of the Chairman and notice to the Commission. COMMISSIONERS may attend seminars and educational conferences and similar functions upon approval of the Commission. COMMISSIONERS shall tour the parks at least once a year and make a personal check of the buildings and grounds. TIME COMMISSION MAY NOT stand in recess overnight or until the next day. ALL MEMBERS shall be notified of meetings in writing forty-eight (48) hours in advance of said meeting. ONE HOUR LIMITATION OF DEBATE: A one -hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has carried by a majority, the Chairman shall divide the time equally between the members present and voting, Members may yield their allotted time to another member. A MEMBER shall be recognized by the Chair before addressing the Commission. THE AGENDA ITEMS not considered at a regular meeting shall automatically be carried over to the next meeting and will be considered within one month of their first appearance on the agenda. BUDGET: The director shall bear responsibility for the preparation of the budget and shall submit such a budget to the Commission by December 1 for its approval and adoption at the first regular meeting in December. NO EXPENDITURES above One -Thousand ($1,000.00) Dollars may be approved by the director without Commission approval. 2 - n cons1de-ation by the APril 11 d be give `,,\ev j sed gY_l avas an and i t shout -yea" n,�al of an d of the fiscal Feasib1litY to the en ' Aupti r prior commission each Yea gevjetia gY: dark � �oun5e} Ma ch 28� 1g75 rd R. Wilcox fitted gy: Cmma ssion Member ember ubm Velma Aust►n commission Member George tuber COT,- 1 5 s t pn Me' -3_ AMENDMENT TO BY-LAWS OAKLAND COUNTY PARKS AND RECREATION COMMISSION April 7, 1978 Moved by Dr. Montante, supported by Mr. Deni to amend the By -Laws of the Oakland County Parks and Recreation Commission to read "The Commission shall meet regularly twice a month on the first (1st) and third Ord) Friday," rather than.... "second (2nd) and fourth (4th) Friday." _ ROLL CALL VOTE: AYES: Montante, Wilcox, Vogt, Walker, Wint, Deni, Fortino (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. AMENDMENT TO BY-LAWS OAKLAND COUNTY PARKS AND RECREATION COMMISSION. January 19, 1979 Moved by Dr. Montante, supported by Mrs. Stanley that the regularly scheduled meetings of the Parks and Recreation Commission be held on the first (1st) and third Ord) Wednesday of each month at 9:30 a.m. Motion carried unanimously. THE GENERAL APPROPRIATIONS BY-LAW In accordance with the provisions of Public Act 261 of 1965, and Public Act 621 of 1978, the Uniform Local Budgeting Act, it is the re- sponsibility of the Oakland County Parks and Recreation Commission to establish and adopt the annual Parks Budget. The main intent of the Uniform Local Budgeting Act and this By- law is to establish a budget system for the Parks and Recreation Com- mission; to define powers and duties of the Commission in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer and to provide that the Fiscal Officer shall be furnished with information by the Parks Units and/or Budget Centers relating to their financial needs, receipts and expenditures, and general affairs; to prescribe a disbursement procedure; and to provide remedies for re- fusal or neglect to comply with the requirements of this resolution. The following paragraphs are to be considered guidelines and pro- cedures to be used to accomplish the goals mentioned above: 1. The Manager is hereby designated the Chief Administrative Officer of the Commission and, further, that the Manager or his designee shall perform the duties of the Fiscal Officer as specified in this By-law. 2. The Fiscal Officer shall provide an orientation session and written instructions for preparing Park Unit budget requests for the en- suing fiscal year. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the Units are prepared in a consistent manner. (1) 3. All Park Units and/or Budget Centers shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective Units for the ensuing fiscal year, as well as their estimate of revenues that will be generated from charges for services. They shall also submit an other information deemed relevant by the Fiscal Officer on such forms and at such times as he may direct. 4. The Fiscal Officer shall prescribe forms to be used by the Park Units of the Parks and Recreation Commission in submitting their budget estimates and shall prescribe the rules and regulations he deems necessary for the guidance of employees in preparing such budget estimates. The Fiscal Officer may require that the estimates for the ensuing fiscal year be calculated on the basis of various assumptions regarding level of ser- vice. The Fiscal Officer may also require a statement of the purposes of any proposed expenditure and a justification of the services financed by any expenditure. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted Unit for the ensuing fiscal year. Estimates of expenditures and revenues shall be consistent with the accounting system classification. 6. The Fiscal Officer shall review the Unit estimates with each Chief and/or Supervisor from each Unit of the Park and Recreation Commission that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure their accuracy, and to determine their ad- herence to the policies previously enumerated by the Fiscal Officer as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various Park Units and/or Budget Centers, the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an un- appropriated surplus. (2) 8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures for the current fiscal year. (b) An estimate of the.expenditure amounts required to conduct, in the ensuing fiscal year, the business of the Parks and Recreation Commission, including its budgetary centers. (c) Revenue data for the most recently completed fiscal year and estimated revenues for the current fiscal year. (d) An estimate of the revenues, by source of revenue, to be raised or received by the Commission in the ensuing fiscal year. (e) The amount of surplus or deficit that has accumulated from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year. (f) An estimate of the amount needed for defiency, contingent or emergency purposes, and the amounts needed to pay any loans outstanding due in the ensuing fiscal year. (g) The amount of proposed capital outlay expenditures, including the estimated total cost and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the oper- ating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget. (h) Any other data relating to fiscal conditions that the Fiscal Officer considers to be useful in considering the financial needs of the Commission. 9. Not less than sixty (60) days before the next succeeding fiscal year, the Manager shall transmit the recommended budget to the Parks and Recreation Commission. The recommended budget shall be accompanied by: (a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure authority for the ensuing fiscal year in such form and in such detail deemed appropriate by the Manager. No appropriations measure shall be submitted to the Commission in which estimated total expenditures, including an accrued deficit, exceed estimated total revenues, including an available surplus. (3) (b) A budget message which shall explain the reasons for in- creases or decreases in budgeted items compared with the current fiscal year, the policy of the Manager as it relates to important budgetary items, and any other information that the Manager determines to be useful to the Commission in its consideration of proposed appropriations. 10. The Commission may direct the Manager to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Commission may conduct budgetary reviews with the Fiscal Officer for the purpose of clarification or justification of proposed budgetary items. li. The Commission may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item of expenditure in the general appropriations measure. 12. The Parks and Recreations Commission shall fix the time and place of a public hearing to be held on the budget and proposed app- ropriations measure. The Manager shall then have published, in a newspaper of general circulation within the County of Oakland, a notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be inspected by the public. 13. No later than the first official meeting in December, the Commission shall pass a general appropriations measure providing the author- ity to make expenditures and incur obligations on behalf of the Parks and Recreation Commission. The Commission may authorize transfers between appropriation items by the Manager or Fiscal Officer within limits stated in the appropriations measure. 14. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure thru action by the Commission, except within those limits provided for in paragraph 1#15 of this resolution. 15. Appropriations accumulated within each Park Unit and/or Budget Center will be deemed maximum authorization to incur expenditures. The Manager or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these (4) Units, holding expenses below individual line -item appropriations or allowing overruns in individual line -items providing that at no time shall the net expenditures exceed the total appropriation for the specific Unit or Budget Center, as originally authorized or amended by the Commission. The Fiscal Officer shall not approve any expenditures beyond that necessary to accomplish stated pro- gram or work objectives authorized in the general appropriation measure as originally approved or amended. 16. The Fiscal Officer shall maintain appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as he may approve. 17. Each purchase order, voucher or contract of the Commission shall specify the fund and appropriation designated by number assigned in the accounting system classification from which it is payable and shall oe paid from no other fund or appropriation. Instead, the necessary amount of the appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto. 18. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal. 19. The Fiscal Officer, after the end of each month, shall transmit to the Commission, a report depicting the financial condition of budgeted operations, including, but not limited to: (a) Comparison of actual revenues by major sources compared with budgeted revenues accompanied by an explanation of any significant variances, (b) Comparison of actual expenditures and encumbrances by Park Unit and/or Budget Center, compared with authorized appropriations accompanied by an explanation of any sig- nificant variances. 20. Transfers of any unencumbered balance, or any portion thereof, in any appropriation or reserve account to any other appropriation or reserve account may not be made without amendment of the (5) general appropriations measure as provided for in this resolution. 21. The Commission may make supplemental appropriations by amending the original general appropriations measure as provided by this resolution, provided that revenues in excess of those antici- pated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available; (b) current year revenue exceeding original estimate in amounts great enough to finance increased appropriations. The Commission may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time, the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or a new source and amount added in a sum sufficient to equal the supplemented expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. 22. Whenever it appears to the Manager or the Commission that actual and probable revenues will be less than.the estimated revenues upon which appropriations from such fund were based, the Manager shall present to the Commission recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of the Manager for bringing appropriations into balance with estimated revenues, the Commission shall amend the general appropriations measure to re- duce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both. 23. A member of the Commission, the Manager, the Fiscal Officer, and other administrative officer or employee of the Commission shall not create a debt, incur a financial obligation on behalf of the Commission against an appropriation account in excess of the amount authorized nor apply or divert money of the Commission for (6) purposes inconsistent with thosespecified in the general appropriations measure as approved and amended by the Commission. 24. Any violation of the general appropriations measure by the Manager, the Fiscal Officer, any administrative officer, employee or member of the Commission detected through appli- cation of generally accepted accounting procedures utilized by the Commission or disclosed in an audit of the financial records and accounts of the Commission shall be filed with the State Treasurer and reported to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and in- itiate appropriate action against the person or persons in violation. For use and benefit of the Commission, the Attorney General or Prosecuting Attorney may institute a civil action in a court of competent jurisdiction for the recovery of Commission funds disclosed by an examination to have illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated. (7) #,5 r before MA�p,GERt S R�pOR nested to fo p a�� he age ' has req -ncrease rst on t at `on at ea ed e i n Hew 11 be f tentat i v e erger � In fessmhis o p ret,rees ninon ban also be r r Mr ee ± 55.% n to $ xp to 200 a1 Recog P s ti to the Comm ips from 150 SCUss th a Uggested' State �eg�slature rnembersh has camM y la`s has bee `tted to to shed. --Zhe t of Manday has bpet, the bi11 Is a d term`date -nea 1 g` Aa ,o A copy o other p Senate B� kno\.on as `ebruary 25, 1982, Introduced by Senators J. HART and YOUNG and referred to the Committee on Finance. A bill to amend section 4 of Act No. 261 of the Public Acts oz 1965, entitled "An act to authorize the creation and to prescribe the powers and duties of county and regional parks and recreation commissions; and to prescribe the powers and duties of county boards of super- visors with respect thereto," being section 46.354 of the Compiled Laws of 1970. THE PEOPLE OF THE STATE OF MICHIGAN ENACT: Pco o 1 Section 1. Section 4 of Act No. 261 of the Public Acts of 11-0 . .2 1965, being section 46.354 of the Compiled Laws of 1970, is 3 amended to read as follows: 4 Sec. 4. The COUNTY board of COMMISSIONERS in 5 its annual budget may provide for the expenses of a county PARRS LU 6 AND RECREATION commission, - AND MAY RAISE THESE FUNDS BY A 7 TAX LEVY AUTHORIZED BY A VOTE OF THE MAJORITY QUALIFIED ELECTORS Go 8 IN THE COUNTY VOTING ON THE QUESTION. THE COUNTY PARKS AND 04136/81 JCC 2 1 RECREATION COMMISSION shall be limited in its expenditures to 2 amounts so appropriated unless a further appropriation is made by the COUNTY board of COMMISSIONERS. i, a 04136/81 Final page.