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HomeMy WebLinkAboutAgendas/Packets - 1983.09.28 - 39763R. Eric Reickel Manager Jon J. Kipke Assistant Manager Oakland County Parks&Recreation Commission 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906 September 23, 1983 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: Lewis E. Wint Chairman Carol E. Stanley Vice -Chairman Jean M. Fox Secretary Harold A. Cousins John R. Gnau George W. Kuhn Pecky D. Lewis, Jr. Joseph R. Montante, M.D. Daniel T. Murphy Richard R. Wilcox A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . . Wednesday, September 28, 1983 PLACE . . . . . . . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan 4PO54 9 30 a.m. PURPOSE . . . . . . . . . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. Si c e r y Manager RER/s1d Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION September 28, 1983 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes of Regular Meeting of September 7, 1993. 4. Approval of Payments, Vouchers 9-1 through 9-208. 5. Approval of Operating Statements as of 8/31/83• 6. Amendment to the 1983 Operating Budget - Waterford Oaks BMX. 7. Approval of Activities Report as of August 28, 1983. 8. Primitive Campsites - Addison Oaks. 9. Recreation Card for the Handicapped. 10. Springfield Oaks - Property Transfer. 11. Proposal to Establish an Off -Season Mobile Recreation Puppet Show Program. 12. Assistant Parks Naturalist Personnel Request. 13. Manager's Report. 14. Unfinished Business. 15• New Business. 16. Adjourn to Executive Session. OAKLAND COUNTY PARKS AND RECREATION Analysis of Fund Balance As of 8/31/83 Fund Balance 1/1/83 $ 197,646.18 Add itions: Revenue over. Operating Expenses as of 8/31/83 $2,405,606.32 Net Collections on Accounts Receivable 65,095.61 Decrease in Golf/Tennis Merchandise 8,387.52 Net Increase in Accounts Payable 3,460.42 Deprec7ation Costs 139,245.42 Net Detireciation adjustments for Equip.Dispositions 3,940.05 2,625,735.34 $2,823,381.52 n,..,..,.,. ; —n � . Payments on Capital Projects $ 165,307.06 Operating Equipment Purchases 449,344.93 612,651.99 $2,210,729.53 SUMMARY OF FUND BALANCE Cash on Hand $ 310,729.53 Investments in Certificates of Deposit 1,900,000.00 $2,210,729.53 5-1 i Oakland County Parks and Recreation COMBINED OPERATING STATEMENT For the 8 Months Ended 8-31-83 _ Actual (Over) Year to 1983 Under Revenues Date Budget Budget Miliage & Interest Inc. $3,702,119 $ 3,677,000 $ (25,119) Addison Oaks: Park 88,417 106,600 18,183 Conference Center 14,076 48,o00 33,92' ' Groveland Oaks 230,108 274,100 43,992 Independence Oaks 105,743 114,700 8,957 Glen Oaks 337,997 431,800 93,803 Red Oaks: Golf Course 94,339 132,350 38,011 Driving Range 18,269 38,550 20,281 Springfield Oaks: Golf Course 258,142 310,200 52,058 White Lake Oaks 266,656 330,400 63,744 Springfield Oaks YAC 19,076 114,550 95,474 Waterford Oaks: Park 44,284 56,500 12,216 Wave Pool E Slide 308,211 342,00o 33,789 Tennis Complex 10,965 11,650 685 BMX 44,788 55,250 1o,462 Mobile Recreation & Special Events 22,533 51,700 29,167 TOTAL REVENUE $5,565,723 $ 6,095,350 $ 529,627 . Operating Expenses Administration Office $ 563,102 875,76o $ 312,658 Technical Support 174,871 259,570 84,699 Addison Oaks: Park 293,195 446,500 153,305 Conference Center 29,462 46,600 17,138 Grovelaoc Oaks 273,484 -420,000 146,516 Independence Oaks 291,488 470,610 179,122 Glen Oaks 252,1193 363,600 111,107 Red Oaks: Golf Course 143,734 212,450 68,716 Driving Range 30,271 46,o00 _ 15,729 Springfield Oaks: Golf Course 231,556 351,725 120,169 White Lake Oaks 203,765 309,1�5 105,360 Springfield Oaks YAC 109,072 194,910 85,838 Waterford Oaks: Park 111,429 168,150 56,721 Wave Pool & Slide 169,453 222,750 53,297 Tennis Complex 32,520 44,04o 11,520 BMX 63,895 69,600 5,705 Mobile Recreation 168,461 218,500 50,039 Contingency 17,866 24,500* 6,634 �TBM #6 pP�RA� �Np 8�pp'E� 19D 04v,- BMX AM�Mp WA�ERFp cGern� onr�9 me ted at the bUd9et' or w�>> be �re5e�83 BMX opera `V\format� C fo the 19 t need amendmered an ITEM #8 PRIMITIVE CAMPSITES ADDISON OAKS Bids were received on September 17 for the construction of the primitive campsites for Addison Oaks. This project consists of some 2,260 linear feet of 14' and 20' wide gravel roadway, water and electrical installation for roadside lighting and two water centers. When completed, the project will provide an additional 40 primitive campsites. An alternate for construction of an additional 300' of roadway for six more sites was also included. Bids are as follows: Base Alternate Harry Rosen's Bulldozing Service $34,252.00 $ 2,415.00 Gerlach Landscaping & Grading 39,633.00 1,630.00 L. C. Betts 44,418.88 3,000.00 C & H Spraying 44,793.00 3,073.00 After reviewing the bids, staff recommends award of the contract, including the alternate, to Harry Rosen's Bulldozing Service, the low bidder, for a cost of $36,667 plus contingency, for a total project cost of $38,500. This project was approved in the 1983 Capital Improvement Budget with $50,000 appropriated. ITEM #9 TABLED ITEM RECREATION CARD FOR THE HANDICAPPED At the request of the Parks and Recreation Commission, staff met with Dr. Montante to review the proposed policy statement for recreation discount cards for the handicapped. The areas of question were cleared up such as changing the wording of "Handicapped" to Permanently Disabled" which helps clarify the concerns expressed. It is recommended that the policy be approved and staff is recommending that the Commission support the discount card in the Oakland County Parks. It is recommended that policy be made for free entry to a card -holder and carload of individuals in the day use parks, Monday through Friday. This policy will be waived for commercial vans and buses. In addition, a 50% fee reduction will be made available to the card -holder for our facilities. 9-1 POLICY STATEMENT FOR RECREATION DISCOUNT CARDS 1. The card will be available to individuals 18 years and older who must be: a. Permanently disabled, i.e. "... a determinable physical or mental characteristics of an individual or a history of the characteristic which may result from disease, injury, congenital condition of birth, or functional disorder..." as defined in Public Act 220, 1976 as amended. b. In receipt of Social Security, Disability Insurance, Compensation, Pension, Special Education Services, or financial support from a recognized agency, and C. In possession of a medical statement signed by their attending physician (D.O. or M.D.). 2. The card will be an issued picture I.D. 3. Applications are available from agencies on the attached list. 4. Anyone interested in applying for an I.D. card must do the following: a. Obtain an application form by calling or writing and requesting one. b. Complete the form and send it with $5.00 payment to the Recreation Review Committee. C. Upon approval, the individual will receive notification where to obtain a photo I.D. card. d. An updated list of parks that accept the card will be mailed to the user. 5. Determination of eligibility will be the responsibility of the application review committee. 6. We request that the Oakland County Parks and Recreation Commission act as the central agency for applications and processing. There will be no cost to the Oakland County Parks and Recreation Commission. 7. The $5.00 fee will be used for: a. application fee and processing b. mailing c. stationary supplies All funds will be placed in an account with remaining funds available for rec- reation program scholarships. There will be no cost to participating agencies in the recreation discount program. RECREATION DISCOUNT CARD APPLICATION FOR PERMANENTLY DISABLED Please Print of Type NAME CARD REVIEWED BY: ADDRESS Street City Zip) DATE OF BIRTH: S.S. DISABILITY BENEFITS: (Social Security, SSDI, V.A., etc.) SOURCE CASE r TO BE COMPLETED BY DOCTOR (Please print or type) Short Description of Disability: Is this disability permanent in nature? Yes Signal re of Physician Signature of Applicant Witness (if signature is an "X) Reviewed by Date: No Date Date Date 9-3 ITEM #1� OPXS SpRiNOpiEtRPMSFER s about the pROpER�Y township °ff1c,al losed map) n f i el d n see enc rkin9 th Spry g ac Of land a d 4 ISs�on been WO w� some 6 3 res t the MaY Gomm has ing a Staff Of transferr as discu55ed POSSibii�tY Of Springfield Ship pa ks and Recreation to the -town to Springfield re already been com- meeting 's presently leased improvements hay royal. me "this Property al activities• So s and Recreation ap Oaks GOAf eation park n jellf for rer- the Iownship With he remaining Sprti 9cel to use in Pleted by +s separated from t more difficult par 6.3 acres becomes a t w°uld The e and' therefore' 1 f course. ransfer Of proper Yts have Course With the g° `ndicated that a t s Draft documents conlu R have filar use versatlons V41th DN ems due to the S'm ieW and d�sGuss,On to Gon resent any PrObl transfer for rev the oPP°rtun�tYthey not P completed On this is WOuld appreciate at certain programs been d �Own5h1P officia h►s transfer SO th Springf�el Possibility °f t not be �eoPard�Zed. e same or similar s the ill n t' ue r th discus e5entlY Planning w Ould con n under are pr this land w ur revjew• e Of Oc ur . o the future use ies that now c agreement fOr Y Proval by the e of act\jIt and the draft to final aP ce ct tYP ed 1s correspondence f courser be sable vil counsel. Poach ansact'On wOuld, o meat and GOuntY Gs PnY tr and federal g°vern state 10-A HOLLY 634-3111 CLARKSTON 625-4802 4 • 650 BROADWAY DAVISBURG, MI 48019 OFFICE HOURS DAILY: 8:30 T04:30 September 21, 1983 Oakland County Parks & Recreation Commission 2800 Watkins Lake Road Pontiac, Michigan 48054 RE: Davisburg Mill Pond Park Property Ladies and Gentlemen: As you are aware, Springfield Township began a discussion with Mr. Reickel and other staff members several weeks ago over the possibility of our acquiring what we call the Mill Pond Park site. This property was acquired by Oakland County Parks and Recreation from Oakland County Road Commission I believe in the late 1960's or possibly early 1970's. We have been advised that the acqui- sition was accomplished with DNR grant funds. For the first few years Oakland County Parks and Recreation attempted to continue the beach operation at this location. After a couple of years it became obvious that the cost of lifeguards to the county was not warranted, and the township agreed to share the cost with the county to keep the beach open. The beach was operated in this manner for a few more years until a decision was made that because the majority of the users of the park were from Davisburg and the immediate surrounding area, the opera- tion and cost of the beach would be totally covered by the township. The town- ship and county, either at this time or shortly thereafter, entered into a year to year lease arrangement. I believe approximately three years ago when we made our first application to the DNR for land and water funds, a twenty-year lease between your Commission and the township was negotiated. Since the original lease, the township has made many improvements to the entire park property, all with prior approval from your staff. Some of those improvements include expanding the water front beach area and moving the fence back to accommodate an ever increasing number of people enjoying the facility during the summer, new roof on the old Road Commission garage building, instal- lation of a well, installation of restrooms and new septic to eliminate the need of port-a-jons, installation of a softball field with backstop, installation of a basketball court and shuffle board courts, and the planting of some small trees and shrubs. We have recently received tentative approval from the DNR for a land and water grant for hard surface parking, improved boat launch for fisher- men, public restrooms (The present restroom facility was limited by the Health Department for beach use only.), volley ball courts and horse shoe pits. As you can see, at least in relationship to our Park Commission's annual $30,000 to $35,000 budget we have expended a considerable amount of funds to improve this park facility. It has reached the point where we would like to determine prior to any further major improvement or expenditure your willingness to trans- fer ownership of this property to us. 10-3 Oakland County Parks & Recreation Commission Page 2 September 21, 1983 Although we began the discussion with the staff many weeks ago, we were operating wider the assumption that we had the fall and winter to work on this. Last week Zour Park Commission was presented with an opportunity that severely limits the time available for us. A non-profit organization established in January of 1983 called Neighbor -For -Neighbor has outgrown the present facility and is in dire need of additional space. The Neighbor -For -Neighbor organization, to date primarily with local contributions, has set up a food center for the unemployed, underemployed, and others meeting poverty guidelines in basically the Springfield and Rose Township areas. That organization applied for and received a Federal grant to continue this program. As a condition of this grant, the local organization agreed to serve all areas of Oakland County which were not being served by other programs. Just the local program alone is currently serving approximately 300 individuals a week. We have been advised that the similar emergency food center in Holly and Waterford will be out of funds some time about the first of October. This could add to the Neighbor -For -Neighbor organization the necessity to serve up to an additional 1,900 people. That figure is not a mistake; I have been advised that Waterford alone is serving on average 1,500 individuals per week in their emergency food center program. The Neighbor -For -Neighbor organization has found a local builder and other appropriate contractors along with volunteer labor who are willing to assist for a very nominal fee in the improvement of the old building so that they can reason- ably operate there into the winter. This improvement will necessitate the instal- lation of walls, ceiling, electrical, heating, doors, and possibly windows for an area containing approximately 1,150 square feet. Springfield Township Park Com- mission is willing to assist in the cost of materials based on the assumption that at some future point the area will be the first step in a long-standing community goal that the building will become a functional community -center type facility. By now you must be asking what does this have to do with you. The answer to that question lies in the concern on the part of our Park Commission over whether or not any additional funds should be spent, especially on the building, until such time as the question of our ability to acquire ownership has been resolved. The township is fully aware and agreeable to the condition that any transfer will be subject to the requirements of the original grant which allowed you to purchase the property; i.e., the property will remain as a public recrea- tional facility. We have prepared a proposed transfer document which includes the stipulations and regulations on use that we understand are necessary for you to even consider this transfer. I apologize for the fact that we suddenly appear to be operating under a time constraint. Without placing any unnecessary or undue pressure on you, your staff, or anyone else, we feel the moral obligation to assist poverty level residents of northern Oakland County necessitates that we at least attempt to work as quickly as possible. We fully understand that this re- quest and the documents will have to be reviewed by Oakland County Civil Council, you and your staff, and possibly the full County Commission. We are willing to proceed based upon a favorable recommendation from your Park Commission assuming that all the necessary details can be worked out. 10-4 Oakland County Parks and Recreation Commission Page 3 September 21, 1983 I would be remiss if I did not mention two very critical elements which I assume you will want to discuss. First is the compensation for any expenditure you might have made over the course of years on this property. We are asking that you tranfer the property to the township for $1. This request is based on the assumption that your initial capital outlay and any additional expenditures you have had on improvements were covered by a grant from the State of Michigan. Because we intend to follow all of the original restrictions, conditions, and intent of your grant and, at least as long as it is possible or practical, main- tain a free beach and park, we hope that you will consider this transfer at a nominal fee. The second point and one which has been discussed since at least 1975 is the present Mill Pond dam. You, your staff, Oakland County Drain Com- mission, Oakland County Road Commission, Springfield Township Board and Spring- field Township Park Commission have been aware for several years that sooner or later some repair will be necessary on this dam. We are fully aware that by accepting ownership of the old Road Commission property at the Mill Pond the township will certainly increase their eventual share in the cost of the repair. Presently the vast majority of the frontage on the Mill Pond is owned by Oakland County, and it could be argued that therefore the repair cost would primarily be yours. At no time have I nor any other township official ever indicated that we would not share in this cost. Certainly, if we own the approximately eight acres currently encompassing our Mill Pond Park, we will have a major responsi- bility in this repair. We would assume, however, that when that day comes, your Commission through ownership of the Springfield Oaks Golf Course and its frontage on the Mill Pond would still agree to share in some as yet undetermined propor- tion in the cost of this repair. We hope that because the exact extent and cost of this possible repair is as yet unknown we can reach some common sense consensus as reasonable people and that at this time this future expenditure will not unnecessarily hinder our ability to discuss the requested transfer of ownership. I have requested that this item be placed on your agenda for discussion. I intend to be present along with a respresentative of Neighbor -For -Neighbor and the Springfield Township Park Commission to answer any questions and to elaborate more fully where necessary our reasoning, goals and intent. We thank you very much for your consideration and your understanding. Sincerely, Oct& Collin W. Walls Supervisor CWW/rah cc: Springfield Township Park Commission Springfield Township Board 1 a-5 Spl� \��M #11 AM OFE- pROpRAM SST ABb, SH ES SNOW PRO `� RE�R�.A� 1 pN pU Pp MOB, Mob is ° the element segments The key ssful and POP ulare Puppet 5hovds •ned by our f the most sacra ears has been the quality makntalgroups. pr,e ° ° ram over they he high level of eal to all age of 15 requests reat!on Pr grass has been t d their Publ,c aPph 'S ,n excess va,labll"ty of In th\s success puppeteers an errand, Why that the a s,onal to this d our staff, pr°fes resP°nse need by osed th,s concept and \t ,S 'n and the Perretved� May 1 is prop approval of per seaSOn, s from October 1 9reSentat,on for Puppet Sh°Wtencil will m a ke Dan S fee poi establ,sboent °f a ITEM #12 ASSISTANT PARKS NATURALIST PERSONNEL REQUEST Due to the need to continue an ongoing naturalist's program, staff has asked that the Personnel Department immediately present to the Personnel Committee of the Board of Commissioners our request for the creation of an assistant parks naturalist position at an estimated salary of $15,400. Kathleen Dougherty, our staff naturalist who has done an excellent job over the years, will be leaving the first of the year for approxi- mately three months on a maternity leave. In order to maintain the integrity of the program, it is important that we have a full time staff person to continue the work that Kathleen has done and to work with the design staff in the planning for the new Environmental Center. A more detailed explanation is attached. 12-1 R Eric ReiCkel Manager Lewis E. WintChairman Jon J. Kipke Assistant Manager (",�,ur-%-unty Carol E. Stanley Vice -Chairman Jean Fox uaAiand Secretary ry ° Harold A. Cousins try Pa@/� ks &Rec John R. Gnav A. , • • Ul')%mmissuc)n George W. Kuhn Pecky D. Lewis, Jr. Joseph R. urphy te, M.D. Daniel T. Murphy Richard R. Wilcox 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 46054-1697 (313) 606-0906 September 21, 1983 Mr. James B. Dunkel, Director Oakland aunty Personnel Department 1200 N. Telegraph Pontiac, Michigan 48053 Dear Jim: Please consider this correspondence an emergency request.to create a position of Assistant Naturalist to support the existing interpretive program in the Oakland County Park System. We hope to get this position approved for the 1984 budget due to some pressing circumstances. It is important that it be approved as soon as possible, preferably in 1983, in order to maintain proper continuity in the Naturalist's program. We submitted a new position justification summary form, 104A, for the 1984 budget and due to the analysis of your staff, it Was recommended that these positions not be approved until later in the year, based upon their evaluatin that a need did not exist immediately. There are some areas with which your staff is not familiar. The present staff Naturalist will be taking a leave of absence for approximately three months, from January through March, to have a baby. During this time, there will be rc staff overlooking the ongoing interpretive program which will have a detrimental effect on our Naturalist's program which has been recognized as one of the finest in the State. Not only will we be losing a key employee for a three-month period, we will also be developing a program to design and build an Environmental Center at Independence Oaks via a grant from the Land and Water Conservation Fund. This is an intensive work project that has to be completed by September, 1984. During the time of our Naturalist's leave, we will be studying the pro- gram and its implementation. There are times when our Naturalist will be able to participate but there definitely will be a need for additional assist- ance in reference to programs and displays that need continuing input. These will require the attention of a qualified professional. 12-2 Add;scn Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks ation j ate to the 4r tea Lkle be aq? 'CoVal dust I V-05 te 33 grao, cbed jo lome %3 septeo \Ao t1ne atta 5 for I "Is 1)"oComOr�er 1page the nqo tkiat 615c,3S5 the t heboa6 0 time to al OnI3 6 %ple t\-Ae boalc . t't on an an 05\ . ttee of 'jolA 0001 tb ok t", I A r- t meet versonne * 0 , tkon- .5 9051 happy tbk Aj be ii vit I -Xti 00. cev' e Staff 905 i auC 0 C. ?,e �o\ - b(3 en �Aa dolr� Mi,'Con A7-3 Deg P s -9 vlvle PeYSO I -T c°fifes ° ?OS-VN O ens x�-xnai,,o% C► 311 A n� Becoxds end ®?OPC,°� pep�`xt�e ®9 r �U r eded c� L p e kee'Q h tme�t• ���E ,�25 ate ss G �S?P"; Retreat%nip �iss,"i � � � ,, Parks aria list Na ur a ,�� C���Y perks Parks pra��am.r--� pub1- P ti0'n Na�uC �e�a=txnent Ciassifi�a reatl�n a�df r IZO of vOs;tio kS aC1 �eve Par �n �e Fa;}dina �� ire va°ri``loaa Bo°ree of > > e �it� QYL Reasp1' f°x ite lyeed t �erm1nat�on ,/" Date s °sition rids er Estimyted Beni ve Fandin J Ma Title of YOs�t�on if + hoax per -yell" Fataxe s Ee4aested bye ep�� UP����N� To Os B� PE�SC to �� G© ;s1 Bec° mended/. oaxd of Comn"ssioneis o of positsofi thB d by e de Established zcomen gange ClassflcatiOx' and Salax9 nge gjhich t be Torte �i�ation Classy-- alox salary F� z r}�.t�On �it1e w Classy: A N e on/ recommended b9 s'� EXC�a�,y j�s Shorn $ 8Y C`Ju'As BeCOmmended 10 �� C,C� � AS gegaested ppBpVED: caxxeac e On. qt A rnittee Con Personnel C°m 12'4 Tithe c'�.pPrOved by-``�f atuYe POSITION REQUEST INFORMATION: Form 104 B Budget - Year 1984 Summary of Proposed Program Change. A. Present Scenario: -The curren� staff providing nature Interpretive programs and services can not keep up with the workload. Some interpretive projects are years behind schedule (ie. The Revised Lakeshore Trail Guide Brochure). In 1982, this staff personally contacted over 24,000 individuals during established interpretive.programs. The mechanics of furnishing these services have beccme more complex due to the volume of people. More time and more effort are spent in the areas listed below: ._ Correspondence ` 2. Records 3. Program development 4. Program implementation 5. Training Furthermore, news programs and facilities have added new responsibilities- to .to the interpretive staff (ie. The All Visitor's*.Trail at Independence Oaks, the, Mobile Recreation Nature Discovery Unit, and new property acquisitions). B. Proposed Change: HELP! The creation of a full-time assistant naturalist position would insure that a q�;alified individual with the special skills and specific educational background will be ava i Iable to assume -some of the responsibilities of the current ":ature Interpretive Program.at Oakland County Parks. This proposed change wi.il guarantee that existing Interpretive Programs can continue as well as increase the efficiency of this segment of Parks and Recreation. The Inter- pretive S:aff would be better prepared to assume more responsibilities instead of beinc burdened by these new duties Therefore, assignments would receive the attention they deserve. In addition, the current staff would be released somewhat from multiple obligations and more.time can be spent on planning and evaluation_ These areas are neglected in the present scenario. Planning will be increasingly important as more and more people use Oakland County Parks in the future. Established Interpretive Programs Maintained with Proposed Change 1. Environmental Awareness Program 5. Service Club Presentations 2. Public Interpretive Program b. Volunteer Program - 3. Guided Field Trips at the parks 7. Wildlife Discovery Program 4. Professional Development Workshops New and Expanded Interpretive Programs with Proposed Change i. Evaluation of existing programs 3_ Winter field trips emphasizes on 2. Classes and 4:orkshons 1 _5 �, �«_, •,,�t. ter,: ... , --?.,, ..,*.r ., .r,, 6 Pp!7ition.Request Information Page T,:ro Form 104 B Budget Year 1984 C. Benefit to the County (Non -financial): The berefits'of an improved interpretive program to Oakland County Parks and the community are multiple. They are listed below: 1. Increased public support for the parks system and the county. (See the attached letter). 2. Less vandalism and resource abuse through interpretive programs. 3. More visibility for Oakland County Parks. 4. Imp--ved image for the parks system by increasing professional services. 5. Inc -eased use of the parks with less impact on the park's resources through mor, informational/educational programming; thus the 6. Protection of investments made in public property. 7. More recreational opportunities for the public - visitor's will expand their horizons - the parks system will diversify its recreational programs. 8. The naturalist contributes to.childhood and adolescent development_ 9. The management of the parks resources will be improved - few park staff members have the expertise of a naturalist in identifying environmental problems_ 10. Thy: community will have an outlet for participation in the parks (govern- mer.'al) interpretive programs. O. Revenues or other financial benefits to the County: Some p -cable sources of revenue are listed below: I. Par- revenues will increase from increased visitation. 2. Mai= -anance expenditures for repair and property abuse wM decrease. 3. An improved interpretive staff will become a focal point for donations, gifts and grants_ 4. Extra staff members can conduct research necessary to improve efficiency - savings in operating costs. 5. Revenues generated from a new source - Classes and Workshops. Other governmental agencies;;currently providing this service: Explanation: Some governmental agencies in this area provide a similar service to the area residents, however, no agency will furnish staff to provide these services at 12-6 Position'Request Information Page Three Form 104 B Budget Year 1984 Oakland County Parks. It is important that park systems with large land resources maintain their own interpretive staff. In southeastern Michigan the State no longer provides interpretive services. The iluron-Clinton Metroparks supply the majority of interpretive services in this area. They are currently expanding their programs and facilities.' The demand for diverse recreational opportunities in or nearan urban area is high. The Huron- Clinton;11etroparks serve five counties. The Oakland County Parks will serve the residents of the second most populated county in Mich- igan_ Other non -governmental agencies that provide this service in the area: Explana_';n: Some private non-profit institutions serve the interest of nature appreciation, such as, the Drayton Plains Nature Center. However, these centers do not offer the scope of services already available through the Oa�land County Parks Interpretive Program. Furthermore, these private facilities are designed for very specific programs and a certain clientele. E. Workload re -distribution: If granted, the workload would be re -distributed as follows: Parks Naturalist - Working Supervisor --Year-round field trips I program development program implementation (all of the program development for skiing field trips). --Environmental Awareness Program I program development 1/3 program implementation --Planning of Evaluation Program --Public Interpretive Programs program development -i program implementation --interpretive Program Administration --interpretive Budgeting --Liason with Administration --Liason with Community --Staff Training --Professional Development Workshop Assistant Parks Naturalist winter cross-country --Volunteer Program, Records and Training --Environmental Awareness Program program development 1/3 program implementation --Public Interpretive Programs 12-7 r �nf°r�catyOn tj°r Re4UQst pa �, 19 F° d et tear {f;p5 entatt°n ist � o9r a de el p teat ;o ' e Staff w>>� ass pro9r and ;i1 at�m '`GraP�x�cent opU`eaY _-�� rags am dz�e1 t ti° t� ist as nJy P me �mpi parks Na ° 5arY- ^P5 ;st thn Wren ne and f �1i~ i tte - 'n Subm der ty Ape 4 12,$ ITEM #13 MANAGER'S REPORT ---A letter was sent to Richard Wilcox, Chairman of the Board of County Commissioners, informing him of the Parks and Recreation Commission's recommendation on the 1984 property tax millage. A copy of the letter is attached. ---Received letter from Glen Miesch of the National Recreation and Park Association's special projects group, congratulating the Commission on being selected the third place winner for the ''Life. Be in it" Superday Award. An invitation was extended to attend the NRPA's Awards Reception at the National Conference. Copy of the letter attached. ---There has been an extensive amount of discussion by the Finance Com- mittee of the Board of County Commissioners pertaining to a report sub- mitted by the outside auditing firm of Coopers and Lybrand. It concerns special revenue funds and how they should be handled by the Board of County Commissioners. These discussions have gone on without the request of presence of the Parks and Recreation staff or the Chairman to clarify questions that seem to be at hand. I have initiated a letter to the Chairman of the Finance Committee requesting to be present at the next meeting to answer or clarify any questions they might have regarding how the Parks and Recreation Com- mission manages and budgets its funds. As I understand it, Jack Hays has also been asked for his opinion pertaining to the relationship between the Parks and Recreation Commission's budget under Act 261 and the Board of County Commissioners. A copy of a page from Coopers and Lybrand's report is attached that deals with this subject. 13-1 R. Eric Reickel Manager Jon J. Kipke Assistant Mar-sYger 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054.1697 September 9, 1983 Mr. Richard R. Wilcox, Chairman Oakland County Board of Commissioners 1200 North Telegraph ontiac, Michigan 48053 (313) 858.0906 Lewis E. Wint Chairman Carol E. Stanley Vice -Chairman Jean M. Fox Secretary Harold A. Cousins John R. Gnau George W. Kuhn Pecky D. Lewis, Jr. Joseph R. Montante, M.D. Daniel T. Murphy Richard R. Wilcox SUBJECT: Parks and Recreation Commission 1984 Property Tax Millage . r Chai reran Wilcox: After reviewing a proposal by staff, the Oakland County Parks and Racreatiort Commission recommends to the Board of Commissioners that the one -quarter mill Lax levy voted by the residents of Oakland County for Parks and Recreation be spread as a full one -quarter mill. Last year, our tax rate was .2466 mill and we collected $3,520,798 based upon a State Equalized Value (SEV) of $14,277,365,250- Based upon the three tax law amendments that affect property taxes in the State, our investigation shows that under the Headlee Amendment, Truth in Assessing, and Truth in Taxation, we can spread the full one - quarter mill. This year, the Headlee formula produces a factor of 1.0951 which means we can collect the full one -quarter mill under the Headlee Amendment. Under Truth in Assessing, since the 1983 SEV and the County Equalized Value (CEV) is the same, $14,011,032,469, the factor, therefore, is 1.0, which means we can collect the full one -quarter mill under Truth in Assessing. Under Truth in Taxation, which in general states that we cannot collect more taxes than we did the previous year without a public hearing, the formula produces a factor of 1.0297 and exceeds the one -quarter mill which means we can collect the full .2500 rate. Therefore, no public hearing is required under Truth in Taxation. 13-2 Addison Oaks - Glen Oaks - Groveland Oaks - Independence Oaks - Orion Oaks - Red Oaks - Springfield Oaks; 9 Waterford Oaks - White Lake Oaks r operat s 9 and Wilcox s are neGde°noemReaea- h 83 ue s a d `SePire emb or ` ? 19 and s i n d Re ree} or CO ad the 19 ks SO °f Pacje �� e acts arks an loners sp o t 83 tine, ab°� the P ommiss applied in ��eIN and � qAj ty �'°ard mil s, t0 ¢e de4elopn(3, a'�land C 1983' •25po 1 SUbm`ted that the rate ' Or ReSpect �l tlon tax o32 �6� Eric Manage Exec%Jt ttee mi M rphY' kaocva'a flan, �Ep,:b9 dell E r nan P oo9e s t& 9et D ame5 M Commi S 5 3n09emen �Oard acyen-zj e 7 to } s' A3-3 National Recreation and Park Association September 8, 1983 OAKLA'VD COUNTY PARKS & RECREATION COAU.-1. St y' 141983 Mr. R. Eric Reickel , Manager p. p Oakland Co. Parks and Recreation Dept. 2800 Watkins Lake Rd. Pontiac, Michigan 48054 Dear Mr. Reickel: Congratulations! The Oakland County Parks and Recreation Depart- ment has been selected by the National Recreation and Park Association as the Third Place winner for a "Life. Be in it." Superday Award in the more than 500,000 population category. Your Superday program was a successful event and we at NRPA congratulate you for your dedication and commitment to the park and recreation field. We will be announcing the winners at the 1983 NRPA Congress in Kansas City. During Wednesday's October 5, General Session, 3:30 - 5:00 p.m., Mr. Hal Haskell, Chairman NRPA Board of Trustees, will announce the fourteen "Life. Be in it." award winners. As a Third Place winner, we invite you to have a representative come to the stage at the close of the General Session to receive a "Life. Be in it." plaque. I will secure the name of the representa- tive prior to September 29. The designated prize, Arts and Crafts Kit, will be delivered to your agency within the very near future. The NRPA wishes to exhibit your Scrapbook at the "Life. Be in it." booth located in the Kansas City Convention Center. We are proud of your accomplishments and want to share your success. The "Life. Be in it." "Fever" is catching and allow us to spread your "heatwaves." Your material will be returned immediately following the Congress. Life. &hiiet: c01981 "Life. Be in it" Company 13-4 3101 Park Center Drive • Alexandria, Virginia 22302 • (703) 820-4940 Mr. R. Eric Reickel Page 2 September 8, 1983 The selections were made on August 29, 1983, by a team of recrea- tion and park professionals who have a great knowledge and commitment to the "Life. Be in it." program. It was a difficult task making the selections and they should be commended for their time and dedication. The judges were: Ms. Charlotte Ault, Muddy Run Recreation Park, Holtwood, Pa. Mr. Gary Arthur, Howard Co. Parks and Recreation Dept., Md. Ms. Sheron Wilson, Parks and Recreation Dept., Washington, D. C. Again, on behalf of the National Recreation and Park Association congratulations on a job well done, and I am looking forward to seeing you in Kansas City. The Oakland County Executive Director or representative is cordially invited to attend the NRPA Awards Reception scheduled for Sunday, October 2, in Mr. John Davis's suite at the Westin Crown Center between 8:30 and 10:00 p.m. Should you have any questions regarding this matter, please contact me. GRM/ck CC: Hal Haskell John Davis Martha Nudel Sincerely, Glenn R. Miesch, Director Marketing/Special Projects 13-5 iv COUNTY OF C?AKLAND i2EPOW7���� BOARD �CF�y-C�+�I�S�Spi� AND COUNTY 1:XEC HIVE F V ATTERS REI.AMY3 DIRECTLY TO THE COUNTY FXDCUriVE 1. Consideration Should Be Given Th Changing Certain Budqetinq methodolouies The Board of Commissioners and the Administration are to be complimented on the high level of budget control that is exercised each year. We do, however, have a suggestion to further strengthen 1' } controls, as follows: A State statute and the National Council on �r�' Governmental Accounting recommend that formal budgets be adopted for all special revenue 0 funds. The Board of Commissioners and the ) Administration are accustomed to dealing with informal budgets for the "nonstatutory" evenue fu . s_ Therefore, we suggest - be formalized and included in the adopted budget. RESPONSE: r� The Administration agrees with this comment and has in the past and intends to continue to bring special revenue funds Winder the 1�q_qr Commissioner's review. Two factors, however, must be considered in this comment: a) The process to bring these funds under Board review should be gradual and would entail additional workload; and b) The decision to have more formal review is a Board decision. 2. Requesting Department Should Determine Distribution For Purchases We noted several purchase orders on which the account distributio:1 was not indicated. The omission resulted from the fact that these purchases were being made for Internal Service Funds cfor which rances are not required. However, we suggest that the account distribu I indicated on all purchase orders and, further, that the decision be made by the requesting department at the time the requisition is prepared. After the purchase order is reviewed by the Budget Division and the Accounting Division, one can be reasonably assured that a misclassification does not exist. RESPONSE: It is desirable that the requesting department attach the account number to the requisition and that Purchasing repeat the number on the purchase order. It is the responsibility of the Budget Division to ensure each requisition has the appropriate number and that the request is within budget limitations. (The Purchasing Division has been instructed to process only those requisitions that have been assigned account numbers.) Accounting -_hen trforns tie _�na1 _ev er prior to inputin g the item to the financial system. 13-6 V� SAS H offers e EXEG�I \ ached' ha \je att \ BAago �s bake. Booa\d G. on Maceday Gha\rman \etter from pr of Blain \s\aod and Bale 3ohosonIe to accept P copy of a ft, Gab\n \s\and ��� Ban IA%JV. y' to our a6vantag d or try a g� Bla of be oaklao us, asssed th`S w\th Brl that is would oo work w\th Game d\scu oaklandand fee d that Br' B\a� manoer Game +ft and recommeo erty \n another this 9spose of the Pr P to d r� DONALD G. BLAIN, M.D., F.A.C.S. Parks & Recreation Commission Attn: Mr. Eric Reichel 2800 Watkins Lake Road Pontiac, MI 48054 Dear Mr. Reicliel, DIPLOMATE, AMERICAN BOARD OF UROLOGY 43281 COMMONS DRIVE MT. CLEMENS. MICHIGAN 48044 TEL. 263.9550 August 8, 1983 OAKLAND COUNTY PARKS & RECREATION COMM. AUG 10 1983 I would like to offer, as a gift, Cabin Island of Blain Island on Maceday Lake to the County. In 1962 my brother and I gave the remainder of Blain Island to Camp Oakland to be used for charitable purposes. Camp Oakland has done nothing with the property and buildings since that time so that I am not offering it to them. Blain Island and the surrounding mainland was bought by my Grandfather, Alexander W. Blain, head of the Department of Parks & Recreation for the city of Detroit, in the 18801s. It was turned into a showplace by my father, Alexander Blain, M.D., founder of the Alexander Blain Hospital in Detroit. It was well known to the people of Grosse Pointe and Bloomfield in past years, plus our neighbors. We had a herd of buffalo and deer, plus farm animals, bears, monkeys, tropical birds, peacocks, wild cats, etc. It took a staff of two full time and five part time to maintain it. The log cabin with a two story living room 30 x 40 feet, was passed on to me. It burned in 1975. Since that time we have made some attempts to sell, but have not seriously wanted to dispose of it until this year. The property across from Cabin Island is a pennisula backed by a large marsh which backs the mainland. It is a choice place for birds and other water creatures. It was given to Camp Oakland with the proviso that it be turned into a bird sanctuary named after my father. This hasn't happened. It would be a wonderful thing if the main Blain Island,.in addition to my gift of the small or Cabin Island plus the pennisula and marsh, be used by the people of Oakland County. It is a rare place of great beauty, as has been noted by visitors from here and abroad over the years. The only problem is that it hasn't been kept up. Enclosed is some material or interest from the past. DGB/clv Enclosure F] With kindest personal wishes, Donald G. Blain, M.D.