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Agendas/Packets - 1984.04.06 - 39764
Lewis E. Wint R. Eric Reickel Chairman Manager Jon ke Carol E. Stanley Assistant M t Manager Oakland Count Vice -Chairman Jean M Fox Secretary Harold A Cousins Flarks&Re' crLe-Oation John R. Gnau George W. Kuhn Pecky D. Lewis, Jr. Commission Joseph M.D. Daniel T. Murphynte, Richard R. Wilcox 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906 April 2, 1984 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME: . . . . . . . . . . . . . . . . . . Friday, April 6, 1984 9:30 a.m. PLACE . . . . . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, Michigan 48954 PURPOSE . . . . . . . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. Sincerely, R. Eric Reickel Manager RER/jg Addison Oaks 9 Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING APRIL 6, 1984 1. Call Meeting to Order. 2. Roll Call. 3• Approval of Minutes of Regular Meeting of March 21, 1984. 4. Approval of Payment, Vouchers 3-163 through 3-248. 5• Approval of Operation Statements as of 2/29/84. 6. Bid Item: Rental Pull Carts - White Lake Oaks and Springfield Oaks. 7. Bid Item: Rotary Mowers - Red Oaks and Springfield Oaks. 8. Bid Item: Rotary Mower Attachment - Springfield Oaks. 9. Bid Item: Asphalt Paving - White Lake Oaks. 10. Bid Item: Well Drilling and Hand Pumps - Springfield Oaks, White Lake Oaks and Glen Oaks. 11. Bid Item: Fencing -Glen Oaks. 12. Bid Item: Restroom - Primitive Campgrounds - Addison Oaks. 13. Bid Item: Tennis Balls - Waterford Oaks Tennis Complex. 14. Bid Item: Shirts - Summer Employees 15. Bid Item: Copier - Administration Office. 16. Bid Item: Outfront Rotary Mower - White Lake Oaks. 17. Bid Item: 44-Passenger Bus - Mobile Recreation 18. Bid Item: Lettering - Showmobile and Bus. 19. Bid Item: Nature Center Site Work - Independence Oaks. 20. Mounted Unit. 21. Springfield Dam Repairs. 22. Appraisals. 23. Community Assistance Program - Mobile Recreation. 24. Proposal Rental Policy - Out -of -County Mobile Recreation Unit Rentals. 25. Millage Renewal. 26. Manager's Report. 27. Unfinished Business. 28. New Business. OAKLAND COUNTY PARKS AND RECREATION Analysis of Fund Balance As of 2/29/84 . FUND BALANCE 1/1/84 Additions: Revenue over Operating Expense as of 2/29/84 Net Collections on Accounts Receivable Depreciation Expense 1%_J.._i.! _- _ . Net Payments on Accounts Payable Net Operating Equipment Purchases Payments on Capital Projects Increase in Golf/Tennis Merchandise SUMMARY OF FUND BALANCE Cash on Hand Investments in Certificates of Deposit $1,557,483.20 79,194.53 39,203.40 $ 36,785.79 5,521.07 10,935.03 165.86 $1,218,815.93 1,675,881.13 $2,894,697.06 53,407.75 $2,841,289.31 $ 591,289.31 2.250.000.00 $2,841,_•89.31 5-1 Oakland County Parks and Recreation COMBINED OPERATING STATEMENT For the 2 Months Ended 2-29-84 Year to 1984 Revenues Date Budget Millage & Interest Inc. $2,030,026 $ 3,662,000 Recreation Section Admin. 464 2,000 Addison Oaks: Park Conference Center Groveland Oaks Independence Oaks Glen Oaks Red Oaks: Golf Course Driving Range Springfield Oaks! Golf Course White Lake Oaks Springfield Oaks YAC Waterford Oaks: Park Wave Pool & Slide Tennis Complex Mobile Recreation .Bicycle Moto Cross Nature Program Therapeutic Program TOTAL REVENUE Operating Expenses Administration Office Recreation Section Admin. Technical Support Addison Oaks: Park Conference Center Groveland Oaks Independence Oaks Glen Oaks Red Oaks: Golf Course Driving Range Springfield Oaks: Golf Course White Lake Oaks Springfield Oaks YAC Waterford Oaks: Park Wave Pool & Slide Tennis Complex Mob1le-Recreation- B&icycle Moto Cross Nature Program ThPraoeutic Program 6,065 -0- 1,122 25,311 610 -0- 1,706 8,389 12,518 -0- 479 1,o42 -0- -0- 613 $2,088,345 $ 123,096 14,755 4o,681 51,739 6,549 30,410 50,131 41,469 21,410 369 38,497 29,814 21,787 24,774 2,570 2,651 12,347 3,052 7,466 1,496 115,600 48,000 264,000 117,000 455,800 142,850 36,050 339,400 331,900 100,000 6o,500 346,000 30,000 50,950 67,750 300 5,250 -$ 6,175,350 $ 880,370 145,410 286,625 474,350 48,000 432,200 434,650 379,500 218,350 46,600 362,165 327,075 154,800 177,590 225,650 58,430 155,600 81 ,200 86,270 22,890 Actual (Over) Under Budget $1,631,974 1 , 536 109,535 48,000 262,878 91,689 455,190 142,850 36,050 339,400 330,194 91 ,611 47,982 346,000 29,521 49,9o8 67,750 300 4,631 S4,087,005 S 757,274 130,655 245,944 422,611 41,451 4o1 ,790 384,519 338,031 196,94o 46,231 323,668 297,261 133,013 152,816 223,080 55,779 143,253 78,148 78,804 21,394 1T�p l#.6 CARDS OAKS REND P�- AND SpR,Np� � ELD `3p� Pu11 �s thirty WHITE CAKE OA �n9 bids for ks. ced the follo�or SPr,rpf,e�d Oa rchas�n9 has re e Oaks a+�d 15 f 12pp. Pu for White Calc $ 11�p. Cams 15 r,.-nduCtS � - SPracK` � " ,dder Goff Mart b\d to the loW b Car is Go1 av\d to award the s with purchasjn9 ` merit gud9et for Staff concur 1�p• the CaP�tal Equ P olf Mart fort 00 allocated �r G s �15 -the re 1 carts . these 6-1 coo ht steel frame• Extra reinforcing . Sturdy, Ilghtweig strength and he oint where the main frame and sleeve isa eldep in for maximum support ether wheel frame are bolted tog Cradle style vinyl size golf bag. Black . V�Jeather resistant black finish• rolling padded bag brackets fit any tiresr eleven -inch molded wheels with easy. _ -.grease packed ball bearings • Sure -flock easy to. attach or detacoub;�-free easy to stainless steel fittngs Simple, assemble design. per carton. Standard pack: P . Stock No. S4011 (- TERMS: Net 30 days factory, Freight Terms: Shi Wisconsin FOB Janesville, W is $sort • Prepaid on orders do siongle local on wore ' thin ed carts shipped the continental mU.S.A. parts. . No al}owance on Pshipped . Ali replaceent parts FOB factory. 6-2 i(EM #1 s -i PR�t MOWER RO OPKS �3i _ PKS � SpRiNOFiELD 'ng bids on three REg p the follow chas from pur in9 We haje received sh rotary mowers' No gid u 2.-cycle' P � c�107$'5 O bawn,goy? Lawn Equipment $A(jBb.00 Brothers gkd King N° d to the low Weingarti- Fuel & Supply to ward the bi ent Waterfor s with purchasing O. the Capital Equipm Staff concur for �10�8.5 mowers in idderKing Brothers, O budgeted for there b �110 ,there is gadget' i-1 iS�M �$.iPpNMENT achment KOiPRPR,,�b0 OAKS rotary mower att S Seven -foot re rece+vea for a rY following b ids a Ford g�4 Mower pr 88 30 days for �2313' PSPP 2��9,p0 Munn Ford No Bid 30 daYs ut�ca Ford farm & ind' tractor 2491.94 to the ac Fa doe p°nt� Ford No Bid ,t is required O acres. Flint rothers `npfield Oaks Y Pp the ddit,onal 50 ing to King ed at rchas doles trY SPr e of by U5 u he is mower will be be mowed with the.pultY in m0W,ng sc Sh creased area t° enced much d�ff� for increase n we eXPerti nt. Munn ford'ent Budget' fast year olf course eAuiPme om e low bidder' operating F.4u�Pm the er use the g Purchasing fr urcha5e in the Staff recommendsbudgeted for the P here is3225 M. Ford M�1. Moot cutting capacity, hig.performanci The 7-ft Ford 944 efficiently cuts tall grass, weeds, heavy undergrowth and brush up to 3'/z inches in diameter. It's also a good choice for fine shredding stalks, stubble and other crop residue. V front design provides uniform cutting. Suction -type blades help lift material for a close, even cut. Cutting height adjusts from 1 to 12 inches. Ford 944 is designed to be used as either a hitch -mounted or pull -type cut- ter. Construction features include formed baffles and deflectors under the housing to eliminate windrowing and reduce the chance of material flying out. Blades are free -swinging and offset -mounted on a heavy round blade carrier for smooth op- eration. The sturdy top frame is rein- forced with 5-inch structural channel steel. Side skirts of '/16-inch steel are 10 inches deep with full-length runners. Ford 944 is gear driven, with an 85-hp gearbox featuring cut steel gears and adjustable torque -limiting slip clutch pro- tection. Drivelines are fully shielded. The slotted top link hitch point on mounted models allows the cutter to "float" over uneven terrain. In pull -type use, a sturdy rear axle assembly provides a solid mount- ing for the dual rear wheels, and a three - joint PTO drive with third bearing stand is standard. Choice of optional equip- ment lets you adapt 944 to your needs. Options: ■ Shredder kit ■ Mounting kit for extra blades ■ Ratchet jack or 3-inch hydraulic cylinder for height adjustment ■ Chain guards ■ Airplane tires, or wheels for imple- ment tires (pull -type units) ■ Parking jack —recommended for pull -type units \jEI #pAVXNG A N` BAKE OAKS to recap ' purGhas�ry a,t to wi�9 bids froasP m xpard the h Ge;ved the �°11oe pro shop and e Ole have re haft ar°u�d th 00 asp �0 eX`stin9 $3,9 the bu`�d�r9= he Gart ete pr°ducts�83 0 t petro,t co�Gr uct�On IA 000 ed co�str 382 gush Brothers h �° gad the ,d b L`od'courbrou9 attion to award rabed�an 's reG000end �3'g�0 00 {°r Na va-th purGhas��9te produGts� °r rovement Bud9ete�ance Staff concurs ©etrolt 'on Gre the cap\ta� �mhe Grounds Ma;nt the 1°W b;dder' 00 11°Gated ome from t a c to jher `s 2 ,0 e balance w X e aka urGhasea nd th thks p the parky,. gud9et for 9-1 ITEM #10 WELL DRILLING AND HAND PUMPS SPRINGFIELD, WHITE LAKE, GLEN OAKS We have received bids from Purchasing for the following well work: Drive a 4" well at Springfield Oaks; drive a 2" well at White Lake; and install health code -approved hand drinking pumps on the two new wells and on one existing well at Glen Oaks. The bids are as follows: *BASE BID PRICES QUOTED PER FOOT 4" 2' 1 0. 0. Corsaut $5,221.00 $14.00 $ 8.00 Jim Layman 4,914.00 12.00 8.00 John Cameron 5,217.79 14.00 10.50 Bentley No Bid Action Plumbing No Bid Smith No Bid *Bid price includes driving the wells 100 feet at Springfield and 50 feet at White Lake Oaks. Staff feels Purchasing received a better bid price because we combined all three jobs into one bid. Jim Layman was not only low bidder overall, but he gave us the lowest per foot price for driving the well for each job. Staff concurs with Purchasing's recommendation to award the bid to the low bidder, Jim Layman, for $4,914 plus per foot price. Funds for these expenditures have been budgeted in the Grounds Maintenance budget of each respective golf course. 10-1 iTEM #A A CVNO4AG KS r fencing G`--'' om purchas�n9 fo f r the f °��oWin9 bl dS We have rece,ved $l ,897.00 material: M,r1 an Wire Z,1 ,00 Durable Fence l9B1,48 Cyclone Fence 1,80i•p0 ,ng station ►e Pence golf cart charg ve been eX- yapp Stalled around thehe \1andalISO We ha he fencing will tnl deter Some °f t b Jidder t Glen Oaks to he polf carts to he bid to the low a to our g o award t periencing With Puralas ing t ds Maintenance Staff concurs for �l �$Oi • come from the Gr°un Zappie Pence, matey is1 Wil The funds for this Budget' MIA� OJE CAMPGRDUND S PRi DAKS e RES�RDaM PDDiSDN 1 �Or the pr,m,t,vd mater,a Bute for the blpGk ,� x A concrete, ,ds were r,ceived b1oGk ,s $„ x $ 6 -ih i s ds• camPgr°unblock. this project. cojOred various blocks {Or There are d as fo>>°wsBid were receiveN° Bids Borin No $id ,,CA erk2 , i 42.6$ Grand Blanc 2,214.12 i ncomplete bid) $°ice 5D �mend awarding recom Superior ,,wed the bids and n the amount of and staff have revnc BAock company, Purchasing Grand Bla to the low bidder, ITEM #13 TENNIS BALLS WATERFORD OAKS TENNIS COMPLEX The following bids were received for the requested 66 dozen Penn Extra Duty tennis balls and 100 dozen Practice tennis balls. The products submitted for quote were to be Penn brand or equal. The "extra duty" quality balls are to be used for tennis tournaments and the "practice" quality balls for tennis leagues this summer at the Waterford Oaks Court Games Complex. Bids received were: Unit Total Best Pmt. Qty. Price Price Ship. Terms. FOB Penn Athletic Prod. 66 dz. $8.94 $ 594.04 Stock Net 15th Dest. Prox. 100 dz. 5.64 564.00 $tt o Dunlop Sports Co. 66 dz. $8.00 $528.00 Stock Net 60 S/P 100 dz. 6.00 -600.00 Freight ................ .75.00 $1203.00 'Wilson Sport Goods 66 dz. $9.80 $646.80 Stock Net 30 S/P 100 dz. 6.20 620.00 $1�2 6..800 -Did not respond to formal request. Verbal quote furnished Dan Stencil, P & R. Staff concurs with Purchasing to award this order to Penn Athletic Products for a total cost of $1,154.00. Note: Dunlop Sports Co. is lower on the "extra duty quality" ball than Penn Athletic Products. However, it is not recommended by staff or Purchasing to split the order due to the savings realized in shipping costs from a larger joint order. This is true of all bids submitted. Funds for this expense are appropriated in the Waterford Oaks Court Games Complex - Special Events - Tennis tournamenets and leagues. 13-1 ITEM #14 SHIRTS SUMMER EMPLOYEES The following bids were received for 47 dozen beige knit golf shirts with logo: Unit Total Qty. Price Price Delivery Terms Apparel Printers of MI 47 doz. $ 70.30 $3304.10 30 days ARO Net 30 Madison Heights (formerly Kroliks) Kurts Kustom 47 doz. $ 82.77 $3890.00 4 wks ARO Screening Ferndale, MI Velva Sheen Write Wrappings Rochester MI Oshkosh B'Gosh Southfield MI Jack Gell Detroit MI 47 doz. 8.05/ $4540.20 45 days ARO each (unavailable in beige) 47 doz. $ 73.00 $3431.00 3 wks. ARO NO BID All bidders indicated FOB - Destination. Net 30 Net 30 Net 30 These are the same type shirts as are worn by our summer employees each year. Staff concurs with Purchasing to award the purchase to the low bidder, Apparel Printers of Michigan, for a total cost of $3,304.10. Funds for the purchase will come from the uniform expense account of the Operating Budget for each facility. 14-1 ,1 EM # 1 L 0? 1 �-.R P�O�-��ONP OFF�G� the past wth �� all areas sed s,gn`��cantlY exPans�on and 9rements have ,ncreesert XerOxk pue to our Paperwork requ,raPac�tY °i our Pt and .reQuent dew Years our sed the normal c Poo coPY Quay Y ulre \4e have surpas has resulted In P ur 4500 ' we aou �er� whlcb replace O S`nce our cop tenance calls. re �s no need to eet our demands d `n dlff erent ma,n Sta{f eels the coP'er to help Sect\ou are located ,t would be r table top ntin9 we {ee of °u a smaller to ectjOn and Accou rd oaks complex, s demand\n0 work k re, C�ecreat%On S thin the \4ater�o `er {or the less r the larger wor bu`ldln9s wx ve this small coPesent machine fo ba r e better t0 ces and use our Poples, etc- mall coP�er. Zb It is other 0 ort`ng� 2's%ded cop Quotes kOr a so point out that dent cal. Quio ng shave rece`ved thred We dO want to that are `eature 5 . cs are also list ee Or even two the d`fjerent f statist {\cult to get thralYZe and we�gb very oV must an a result Y eds s. Ps wltb Your ne es are as follow alon g -the three Quot 15-1 Base Machine Price Cabinet BASE MACHINE AND CABINET Semi -Automatic Document Feeder 20-Bin Sorter Enlargement and Reduction TOTAL PRICE WITH OPTIONS Copier Volume/Month Copies/Minute SERVICE 90-Day Warranty 1-Year Service Cost (Based on 80,000 copies.yr) XEROX GESTETNER 3M 1035 2008RE 576 $ 3,795 $ 3,450 $ 5,180 229 150 250 $ 4,024 $ 3,600 $ 5,438 N/A 1,036 968 810 1,195 1,595 (10-Bin) Included in base price on all models. $ 4,834 $ 5,831 $ 8,001 15,000 35,000 Unknown 20 30 25 Yes Yes Yes $ 1,035 $ 665 $ 1,100 Staff has inspected and used all of the machines and contacted people who are using them; all three machines received good references. Based on all of the above information, staff recommends pur- chasing the Gestetner 2008RE base machine and cabinet only, in the amount of $3,600. This machine is faster, has more volume capacity, and has good optional features if needed later. In addition, the yearly service cost is less expensive. There is $4,000 in the Operating Equipment Budget for this item. 15-2 ITEM #16 OUTFRONT ROTARY MOWER WHITE LAKE OAKS We have received from Purchasing the following bids on a 72" Outfront Diesel Rotary Mower. Lawn Equipment - Howard $11,245.00 Cushman 8,075.00 (Does not meet specs) W. F. Miller - Jacobsen 220 $ 8,172.00 (Does not meet specs) Jacobsen 224 8,372.00 " " " " Johnstons Sales - Jacobsen 220 $ 8,995.00 (Does not meet specs) Wilkie Turf - Toro $ 9,316.00 Weingartz Supply- Bob Cat $ 9,992.00 The Cushman and the Jacobsen did not meet specifications for the following reasons: The Cushman and Jacobsen 220 have 3 wheel design - not 4. We need 4 wheels for stability and safety. The Cushman has only a 17 H.P. engine. The Toro is a 21 H.P. The Jacobsen 220 and 224 have hydralic drive to the mower, not the PTO type that we specified and want. Toro is the only mower with the 4 wheel floating deck - which provides for more consistent cutting Toro has larger spindles on each cutting unit. There is $5000 in the Operating Equipment Budget for this equipment, however, it lists a 52'' outfront Gasoline rotary mower. We had requested a 72" diesel mower in the original budget, but we reduced our requirements when it appeared that funds would not be available at the time the budget was prepared. However, since several equipment purchases for the golf courses this year have been substanially under the budget we feel that the purchase of this 72" diesel mower would be a much better acquisition giving us greater mower capacity and economy of operation. Therefore, staff recommends the purchase of the Toro 72'' Diesel Rotary Mower from Wilkie Turf in the amount of $9,316. The $5000 would come from the Operating Equipment Budget and the remaining $4316 would come from the Operating Equipment Surplus. I[M ITEM #17 PURCHASE OF 44-PASSENGER SCHOOL BUS MOBILE RECREATION The following bids were received for one GMC/Thomas Body 44-passenger (adults) school bus, to be used in the Mobile Recreation bussing program. GMC CAB & CHASSIS - (1) GMC Truck Center - Pontiac - $18,476.00 Delivery: 90 - 120 days. Net 30 days, F.O.B.: Dest. (2) Art Moran GMC - No Bid. Only Light Duty (3) GMC Quality Truck Sales - Flint - No Bid. Separate Territory (4) Dick Morris Chevrolet - No Bid. Only light duty. (5) Patrick Olds - GMC - No Bid. Light duty only. (6) Lines GMC - Lapeer - No Bid. Light duty only. GMC BUS BODY - (7) Hoekstra Truck Sales— Grand Rapids Thomas Bus Body/Specification. Total: $11,927.00 90 day delivery. F.O.B.: Dest. Net on delivery. (8) McFadden Corp. - Lansing. Late bid. Received at 10:15 a.m. on 2/21/84. Total: $13,821.25. (9) Great Lakes Coach Sales - Late bid. Received at 11:00 a.m. on 2/22/84. Total: $12,943.00 Purchasing contacted the: Rochester Community Schools Brandon School District Clarkston Community School Southfield Schools Lake Orion Schools Pontiac Schools for their bid lists and their recommendations on Bus purchasing. Our request for a GMC Cab & Chassis specifically tied the quotes to this brand because of our standardization and repair service at our Central Garage. Staff concurs with Purchasing to award the bid for bus components to GMC Truck Center and Hoekstra Truck Sales. Total expense would be $30,403.25. 17 - 1 � Reoreation tea by the Mob }e this amount a} }y reques was out orfrom 0 ; s igin ,000 �25,00 p40 was weer �5 -thus o the Note that �3�'hase of a busy hoE4uipment Budget'-ihe ba}an e of the taff fe 1919$4 or the puthg4 Operatingase of this item• Propriated from Sin forma}ating t d for the puroh wou}d be aP t}y budgeteio 5'403.9-5, ourren purobase pr e, se $30,ipment Of the bus. �+03.25 EquBurp }us ation for the pu roha Operating attached �ustif io See i? - 2 PURGHPSV OV gU5 P`� C� ON �0 P PSS�NG �R ON Np0 RMph \ � R�CREP ON FO;on Como �ss`on a Recrea is was tY parks and 00 each• �h klasd C°un r �16,545 tion was a Background of the Oa as godY buses f° s�sce transP°rtt,on to da`lY `n Jusehree �31 pMC%Ihom �6 CON Pro central a central local Pureose unt,1 d t 19 Purchased expense of the e work crews from rema`ned for th`ble7 an exPresse use chargeable t° trassP°rt large of the buses he buses ava;la e apparent Jh necessary the pr�marY u ;n 19��' With t,w;de bass becamt;on Section d work s`tesal program ended t\os on a county he Mob\le Recrea pr\or\t;es an the Feder r°uP transP°rta dm;s;stered by t `th the follow;ng need for 9 rogram began1 a6a. establ;shed w c mun;tY P to °m a bus�nge busing Program outreach Program areas of the `Ch s as an elated guidel;nes. de trassp°rtat`o om the h;gh1Y Pops of;tar l prov` s, especial ly fr't,es and programs. In the Metr°Pt such gr°uPt to our fac�1 on to destlnat`o atonal `nteres Cozen de transportat` eat`Onal °f educ orY and the 2• Pr°vvo;t area °f recr museums etc enueex.Pense h`st .hose are the Detr t�n9 events' `s o the rev 19$ 1983' f 0 as 5P°r an anajYs ram for grog e followxng �s f the bus Xng ,total Zh cords o kept • jotal Revien\.le re ere es part;ciPatXoneta'led records 3 gDSCS: DePreci 8a °;5� Expens683���$20 Years more d N0� PNP`Ysls FOR �g to matedl �� Yr 360 r�102, N5E/REVE Oge s� pE M; les C° s r�24 ,00 av el ed � o $50�323 nce 198p to l00' nce� repa'rs and ma`stesa 1983 `nsura 1� 3 des isclu fuel ' We have contacted representatives of several local school bus operations and the service staff at GMC, and were told that our repair and maintenance expenses are in line or better than other operations. PARTICIPATION RECORDS: Total Year No. of Groups Participants 1976 CETA Unknown 1977 CETA Unknown 1978 121 5,765 1979 128 6,134 1980 144 5,643 1981 209 7,814 1982 277 10,473 1983 260 10,452 THE NEED FOR AN ADDITIONAL BUS: The current age of our bus fleet is eight years old. Service and school bus operators advise that the life expectancy of ''school'' buses is seven to ten years, and, approximately 100,000 miles. In their opinion in considering our current usage, maintenance program and relatively low fleet mileage (45,000 to 50,000 miles per bus), our buses should continue in service for at least another three to five years. Based upon our increased demand for bus transportation and the life expectancy of our bus fleet, it is important that a planned phased replace- ment program be established. It is the recommendation of staff to purchase one bus this year expanding our fleet to four units. Then in 1986 purchase another unit and trade (or County Auction disposal) the least efficient unit in the fleet. Another unit would be replaced in 1987 or 1988, depending on the condition of the unit. 17 - 4 staff ecent yea uses kIn r increase b ;s sea usage of ou< year, ahead. �� am for youth he increa e in the m pro- p% of ind`cated by t crea5e even mor r summer aav cap ` nearly 3 As trend to `n fitment to oo general p°pulat.on d awareness of expects th,s due t° our Comm age ° the gene s, ana increase is expected' increasing sen or group e and Sen\°rs' th are requested b h pr°mot�On our bus rentalsou9h w°rd'Of'mout the public the ITEM #18 LETTERING SHOWMOBILE - BUS The following bids were received for the exterior lettering of the recon- ditioned showmobile and the new bus: TOTAL EARLIEST PAYMENT PRICE AVAILABILITY TERMS Bill's Signs - Lake Orion $3,094. 3 weeks ARO Net on Completion Miscellaneous lettering: $22/hour Paddy Sign Co. - Pontiac $1,080. At once ------- Includes miscellaneous lettering Rich Sign Co. - Pontiac $3,000 At once Net 30 days Includes miscellaneous lettering City Sign Co. - Pontiac $1,800 At once Net 30 days Includes miscellaneous lettering Howard Signs - Waterford NO BID Staff recommends awarding the bid to the low bidder, Paddy Sign Company, for $1,080. Sufficient funds are available in the Equipment Repair Account of the Operating Budget. ITEM #19 INDEPENDENCE OAKS NATURE CENTER SITE WORK Bids are due on April 5, 1984 for the site work at Independence Oaks Nature Center. It includes some 3,000 linear feet of 20' gravel roads and parking area, lighting, eight -foot pedestrian walkway and foundations for the Pedestrian Bridge. Staff will review bids on Thursday and present the information and recommendation at the Commission Meeting on Friday. 19-1 � and M1E 2 ��XT M°unted Qiv`Sto0'�s5jOn- the oak1ana COUr,ty° address the C°mm they da representing �,ll be present to and services k of ety apt � � s , Murraysentat'ves fr°�' S °ver�je� °f the past three year sts °f repre W,�� be giving an °mm'ss,°n °ver the°r maintenance c° 66 Patr°s -they r°�`ded to the C remunerati°n f °r the pro)ected have p ls° be request!ng fining expenses f wiAl a and tra -they un j forms � �0p . e 4 au � pment � o t °f � ,n the am un in 198� ITEM #21 SPRINGFIELD DAM REPAIRS Now, that the Springfield Oaks property transfer has been completed, Springfield Township would like to pursue the repairs to the present dam. As you are aware the repairs to this dam were addressed by the DNR some time ago. Springfield Township Engineering has recently submitted a revised estimate of cost for repairs to $29,500 including preparation of Plans and Specifications and Inspection. (See attached estimate.) As a result of the property transfer our share of this will be approximately 50%. Springfield Township has budgeted $15,000 to cover their share and has requested Parks and Recreation Commission to commit $3,500 toward our share for the preparation of Plans and Specifications required to obtain DNR and other necessary approvals. Because of the need to repair this structure and the effort that Springfield Township has already expended in pursuing this, thus saving us staff time, we are recommending that $3,500 be designated from the 1984 Capital Budget contingency for this project. The remaining $12,500 would also be expended from the contingency during the construction phase. Plans and Specifications and bids will also be reviewed by staff. There is a congingency of $83,289 in the 1984 Capital Budget. 21-1 92f5 DIXIE HWY. ?0. BOX 329 ;I.ARKSTON, MICHIGAN 49016 JCk & ASSOCIAIj�S, INC. CONSULTING ENGINEERS PHONE (313) 625- 5450 PROJECT COST ESTIMATE DAVISBURG DAM REPAIR ST-0750 March 13, 1984 Gate $ 9,000.00 Temporary Sheeting and Dewatering $ 5,000.00 Concrete Wall in Outlet Structure 1 5nn.n0 Lower Sheeting $ 800.00 Grating, Concrete Slab and Masonry Wall $ 3,700.00 $20,000.00 Contingencies (10%) $ 2,000.00 $22,000.00 Preparation of Plans & Specifications $ 3,500.00 including processing for'all necessary permits - Contract Administration & Inspection $ 2,000.00 SUBTOTAL $27,500.00 Soils Investigation & Report (if required by Department of Natural Resources) $ 2,000.00 TOTAL $29,500.00 21-2 ON WP pRP`SPbS e adm!`��Strat`ve next door to th ties - lot' the grog ertyU at the mee She Apr" sa15e presented to yo >> b office wI y- A Apr 1l 6, 19$4 Colo, ON 11EM #23D Rp�REA� pRggRAM p ARKS P SS i SI ANC OAKbAND 8I COMA p ,` RCR�A-� i ON 9 M ecreation d R and County parks as States `abor N ect' the Oakla yte om Dnite jh amount of d fr e RODDC-ii0 istorical retrospn program benef 19�5 until 19$4' was intended In a h Mobile RecCeat`o tion Grant from o20�000'00, andd County based Comm%ss,on vice ApprOpr,a m �15'000.00 t tions in oaklan for such a ity Ser ied fro opula monies our Commun ant program var nal services to POP the pederal s available for f this 9r viding recreatio is needs' in 19,n_a%a prog,61 ram wa .ty. In light o ted ro nom t oun f ec for P the`r socio'ec° eda and no gran is of Oakland C re adversely of County t upon ram were el,m,nade for the res`den0akland County �ons� the Oakland County prop rtment to Pr°v, e many areas of d budget redact` !needs of Oakland aunt °f Depa situation, since d continue to the ne �n the am this situ condit�°}'ts an ion resP°ns�ve _ ation °f funds my in need. ++ by ec°nom,c ecreation C°mm`ssmmission aPPr°Pr`vices t° those trCommiss,on ,+grant parks and R established a C° recreational services and Recreat`°n roviding dents such parks ve °f 9 00 w°rth resid 00.00 to provide Oakland County s of our ob;ectk exceed15'000' roes comments 1r�,0 d 1983 term of to name the 19$2 an t successful ,n ting an amount n rogram rece`ved util�7 rograms were mos visits, reflec We recreation p agencies who to the P oximately 2O0 .tion� our m°b� and ,erreat,on it program and r d� a P ad arks the the of service. \n ,ty groups and P to the ben to tOant to note that administrat`on the commun relative ,t is i,Port staff in that from s:� is � r � � our eas these Program v` served, Howeve Created problems for se tine Pr°blem ar Past two years. ey ea s People that th .defines have cr is a l,sting °f m dur`ng the stabltshed guy -the following on of this Progra e dm ate the Program a in`5tr of eveloped in the23'1 have d _ ear as to whether n each y will be tentative p°SIt,onot� and when �t roues as to ,n9 placed In a "aid program or with reauest'ng g Staff be rant -I 'ng game charge' our 1. a g its t o ce ve there W�11 be becomes a wa hey want a n bing to re ` tablished• it et the units t groups reaues "in"aid program ,ncreasing es el can g com'Monity grant ever" �n Whether th ua1 problem of e Oakland County eal`ng with the to seek funding 2• the c°nt�n no charge' �h avenue for d co endatIons Show any services at as provided an ire of °ur re e hes'tant to d'+rect recent years h requests, in spest,ng groups are to cover our amount of such ve sources5 requ,on of the unit s booked t� t t from alterna even a p°r e• t all reques for the ,nitiative t° payiding our Serv`c guidelines tha not be elig`ble Sting expenses ,n pr°v stated as ore of the e program would that the reaue request it has been star rung date of th tes a pr°blecn +nto change their Some 3• the sta is crea wants in am. pr,or to "aid program• Th �S established the grant pro9r evert them as grant ter the program uded as part of `s`ts and then r group' of heir units �ncl cei the Pa-6 v am creates a and have t threaten to can of this progr and our Staff• cases they ,ts• arting datety group day vls e st muni ring grant-Iin d establishing the e request,ng come v+Sits fOr eX,sdy scheduled• in h th her tea d �• the delay burden on bot rally utili2e t 'r act`vities al hone calls an Schedulingst`ng gr°up gene derway With the e leeks of tp 'Che reque rams that are ud for nearly threthese requests. camp progf `S overwhelme accommodating taf 10 flat S correspondence letter 23'2 5. Due to the high demand for our services, we generally experience staff shortages in satisfying all of the community requests. In response to the problem areas that we have experienced over the past two years, it is the recommendation of staff for the Commission to serious] consider our guidelines for administering the 1984 program. PROPOSAL FOR THE 1984 MOBILE RECREATION COMMUNITY ASSISTANCE PROGRAM ABOUT THE CHANGE IN PROGRAM TITLE It is the sincere recommendation of staff that the name of this program be changed from a "grant" or "grant-in-aid" program, to the "Community Assistance Program". The primary reason behind that is that "grant" connotes Federal or State funds being available for such purposes. It is our interest to eliminate any confusion as to where the monies for this program have come from and give credit to the Commission for implementing such an innovative program. ELIGIBILITY Since the product that we are providing is recreational services, it is staff's recommendation that the primary agency for distributing visits under this Community Assistance Program be through the parks and recreation agency. Based upon.staff evaluation of the expressed and perceived needs of the municipal parks and recreation organization and the socio-economic factors of the community that they serve, every effort would be made to assure equitable distribution of services under this program. All municipalities and governmental agencies, non-profit organizations or private agencies, demonstrating a need or the inability to pay a reduction or the total price of the units, would be considered. However, it is our intention that the parks and recreation agency be allotted a quota of visits by units included in 23-3 dm+n+Ster the spons+b+l+ty t° ccourtable to the re a old then be the+rkin9 these gr°ups rm that �t w° us ma st fO e program • om+uni ty' th bm` t a request or their the their c d to su t Coup program +n Ceation agency• ups +s requ+re ctive c°10uni y g+s+ts under the c o e v parks and re the cOmmun+ty sCing why each resp obile recreation could then Each of +deg acknoWledg should receive m recreation staff program we will pr°v eat;on agency Our m°bile rec lus`on in the p parks and recristance Pr°gram• hor+2e their +nc very and foapt+ve Gommun+ty Nssh request and autOORPM •lei Nature Disc° ro9ram' under -tea evaluate eac gL� VNDER'(HE PR bile puppetm°b+ +fable in this pluded °r, a limit ose UNiIS Av pig P tm°b+ie' Skatemo e only units ava es would be inc of prov+d+ng th ed -ihe Sp°r nits would be tr wm°b+les and buses direct costs Would be encumber Recreation u f fee• The sho not t° exceed hed rental. fee approved based o e s e full Waver redact+on of fe from the establ+ese units Would d Sh°Wmob+les basis fora P°rti°n.Wa+ved ce program• Th that the buses an -fhe s+star ote t units• he Community Ps the Manager• N of the program• nday+ from tauthorx_ xon by ed as being part ram Would be M°2nd, any Upon not be adverts Assistance Prog Pr`day' June 2 original °ul d M iM� PEPS of the coo in ty 1 ' 1 gg4 , PS ter un `, es + n the �i th PROGRA starting date Friday, August 3 respect've comet .rst-serve bas+s'er of -the 19$�' and end 11°cated to the a first come f+ ermine the numb lure �'•n9 visits not a be available on the right to det remain+ would airing ty, uota allotment at+on staff ret to each common+ gthe Mobile recce s to be awarded additiona 1 v+s+t 23-4 and .aced by the Oaklaa pNs`pERP� by funds aPPr°Pr` aff`llated W�'h ANS Pool FpR C been established s�on� and %5 �°' ;MppR, r am has b ea C000`5 'h ;s no ogr '�°n ere 1• IbX5 P rks and Recr rog m- ;s 1y' and y rs. Coun'y Pa ate funded P ran annual bas °n`n subseQuen eavery federal or st ;s Pr°v%ded on a`11 be a�a`lable sing group make eov,d1n9 2+ Thl5 Progra hat these funds �sha' eje" reQues the costs of Pr guarantee ' ly recommended es to help defray Its strong mon` f the5e on -Its 3' ,t ,s t to generate any es for the use o rvtisor. 1f %t eff°re un`ts• Charged by agencle �ecreat;on SuPI be b.,led for then fees can be °m the M°b` agency w,l user ion fr d the 4,°`thous auth°r;2a' fees were charge mun'ty Asslssanceat,on w,s d,sclosed 'bat e of the un%ts• for the 19g4 C°m 2p0 mob;le recce 1 \jalu funds ately fu11 yenta r;at`on of h aPProx`m '°'a r 1 aPProp fOwh`c 11 �15pp0 be Pr°gram w� roIli `ded- ss can be P 0 \j % es Epp es stance n auh°r,2 ss; Batson Comm;ss`O 19$4 Commun;ty A S,ts. Mp,��pN. and Recr far the '�On �, -Nhe Parks ont;ngency Fund Epp mob`le recrea from she C r a9\ xmately rogram fo oy 23-5 ITEM #24 PROPOSED RENTAL POLICY OUT -OF -COUNTY MOBILE RECREATION UNIT RENTALS It is the recommendation of staff to adopt a policy change in respect to mobile recreation units requested by groups outside Oakland County. Our current policy is that the requesting group is charged the prevailing unit fee, and in addition is charged $.50 per mile delivery fee to site and return. It is our recommendation that these groups prepay the unit fee minus the mileage delivery fee, upon request of the units. MOTION: That out -of -County Mobile Recreation Unit rentals be prepaid on the unit fee, minus the mileage. 24-1 ITEM #25 MILLAGE RENEWAL The last park millage was approved August 5, 1980, by 62.0%; a copy of the election results for the previous elections are attached. The issue, as it appeared on the ballot, was for five years, from 1982 to 1986, both inclusive. This would actually give us funds through 12/31/87. A copy of the official ballot is attached. According to the expiration date and applicable laws, the millage would need to be renewed prior to September 15, 1987. Seeing that we do not have a county -wide election in 1985, nor in 1987, and it has been the stance of the County not to call for a special election, a decision must be made as to when we should request renewal. There are two choices: 1984 or 1986. If the Commission waits until 1986, you would only have one good opportunity of putting it on the ballot and that is in the August Primary. If the Commission were to get an unfavorable vote at that time, there would be no funds available for the 1988 budget year unless, of course, we were successful in the general election in November, 1986 or some special election prior to 9/15/87. According to the information that has been made available to me by the Treasurer's Office, as explained by the General Property Tax Act, it states: "County Board of Commissioners shall not levy in the year voted a tax levy voted on or after September 15". The other choice is to request permission from the Board of County Commissioners to put the renewal on the August 7 Primary Election of 1984. This must be certified to the County Clerk at least 49 days prior to the election which would mean no later than June 19, 1984. (continued) 25-1 or 19B6, that the e 1at,tude in 1985 m,ss,on to pub tine tMillagei upon the lack of Commiss,Oners per recommends based e Board of County we can analyze staff ,on request of th r Pugust �� es a negative vote! assum`ng that it .. Commiss 11°t �° rece�v t 19$6' lectiOn' eneWal on the ba the Commission chance in Pugus 19� General r '� for some reasonat least a second for the November, be forwarded d then' situation and have ,t on the ballot 1 a request w,11 et ,t to the 'Board the be unwise to Put s W`th your approval So we can g d wool commendat,on meet and bu�ld�n9 Co meeting �n June. the one'quavter if the re 1y to the Planningthan their first c°nt,nue to seek he funding for immediatess,oners no later e Comm�ss,on must the viability of the continue our of Comm a1Ys`s ,s that th t to carrying °n m,lIage now: we c our income is jhe final an`s the main support by going for the As ,t stands now'ssful ,n the Past m�11 as `cation and cap�ta1. servals, t° 1992• have been unsucceBXecutIve and the both °Per up to five-year �n Ps you know we from the County Planning steed beyond 19$1'n the Y PC subs 'dy7rks• support of the not guarafunds, other thaelp operate our Pa ,f`es the general 1e of Oakland to obtain omm`ss,oners to h ver the years dust mPaigns, The peoPthem by County Como on track record ° cessful millage campaigns' only guarantee The COMM s5,ased upon four 5u ce icy Parks and we taxpayers b to expect q County have come f the parks millage. their support ° 25'2 � 1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Summary of Millage Voting Results 1966, 1970, 1976, 1980 November 8, 1966 of yes as No votes 2,688 3,094 553 1.764 1,003 3,599 2,005 1,092 230 647 2,889 220 522 4,664 317 669 5,294 13,875 6,392 111 285 2,505 222 159 54,799 33,211 88,010 45.9 62.6 60.2 49.8 63.0 46.5 44.4 58.1 53.6 52.2 47.2 56.6 56.5 54.0 41.2 5 i ' 3 51.1 40.9 55.8 60.1 48.6 51.6 61.0 55.3 50.3 52.4 51.1 August 4, 1970 of yes Yes No votes 1,152 874 56.9 2,847 1,192 70,5 319 178 64.2 845 655 56.3 867 393 68.8 1,989 2,777 41.7 828 862 49.0 961 355 73,0 72 71 50.3 306 178 63.2 1,678 1,101 60.4 190 82 70.0 345 256 57.4 3,474 1,556 69.1 109 164 39,9 408 239 63.1 1,889 1,500 55.7 375 259 59.1 5,224 37751 58,2 7,542 2,857 72.5 147 98 60.0 167 106 61,2 2,115 876 70,7 145 67 68.4 186 123 60.2 34,180 20,570 62.4 21,255 13,743 60,7 55,435 34,3.13 61,8 Yes 2,788 4,354 713 1,715 1,428 5,045 2,688 1,670 1,600 330 663 2,770 318 1,575 5,825 223 697 4,355 900 9,510 9,912 368 309 6,352 99 449 66,656 36,209 102,865 May 18, 1976 No 1,889 2,040 345 1.034 949 3,564 1,804 1,242 697 394 461 1,860 168 1,287 2,860 314 370 4,023 652 6,385 5,185 239 252 3,501 119 465 42,099 31.138 73,237 of yes votes 59.6 68.1 67.4 62.4 60.1 58.6 59.8 57.3 69.7 45.6 59.0 59.8 65.4 55.0 67.1 41.5 65.3 52.0 58.0 59,8 65.7 60.6 55.1 64.5 45.4 49.1 61.3 53.8 n Yes 848 1,388 248 553 3,212 1,367 594 1,078 87 190 1,310 94 810 2,156 92 299 568 335 4,571 3,998 123 130 1,915 74 184 27,016 25,837 52,853 August 5, 1980 of yes No votes 559 60.3 415 77.0 134 64.9 313 63.9 1,868 63.2 852 61.6 458 56.5 391 73.4 54 61.7 75 71.7 1,128 53.7 72 56.6 577 58.4 1,102 66.2 81 53.2 107 73.6 337 62.8 148 69.4 3,433 57.1 1,809 68.8 100 55.2 76 63.1 1,118 63.1 45 62.2 122 60.1 15,637 63.3 16,711 60.7 32,348 62.0 Page ' OAKLAND COUNTY PARKS AND RECREATION COMMISSION Summary of Millage Voting Results 1966. 1970, 1976. 1980 November 8, 1966 August 4, 1970 May 18, 1976 of yes % of yes % of yes No votes Yes No votes Yes No votes 237 40.0 144 218 39.8 205 565 26.6 2,399 56.4 1,555 721 68.3 3,851 2,585 59.8 5,286 54.7 3,278 1,674 66,2 6,775 4,023 62.7 610 40.7 172 139 55,3 491 459 51.7 1,159 55.9 853 750 53.2 1,575 2,242 41.3 275 38.2 69 92 42.9 224 258 46.5 758 41.6 357 343 51.0 973 939 50.9 477 55.3 132. 52 71.7 644 422 60.4 1,374 48.6 842 537 61.1 1,618 2,109 43.4 198 57.2 107 62 63.3 307 300 50.6 806 47.8 396 244 61.9 927 799 53.7 34 27 55.7 91 53 63.2 411 54.2 383 192 66.6 605 712 45.9 1,000 53.8 639 468 57.7 1,367 1,566 46.6 754 51.3 330 341 49.2 614 773 44.3 954 54.7 66). 332 66.6 1.180 861 57.8 185 47.9 85 88 49.1 228 209 52.2 198 66.4 226 100 69.3 317 167 65.5 2,436 54.8 1,479 809 64.6 3,003 1,728 63.5 210 57.3 220 2.16 50.5 519 681 43.3 6,275 47.6 2,917 2,028 59.0 5,253 5,001 51.2 21257 55.6 2,123 1,594 57.1 4,185 3,420 55.0 1,086 49.2 514 477 51.9 1,257 1,266 49.8 3,866 53.8 3,739 2,239 62.5 33,211 52.4 21,255 13,743 60.7 30,209 31,138 53,8 54,799 50.3 34.,182 20570 62_.4 66 05f 42,099 61.3. 88,010 51..1 55,435 34,313 61.8 102,865 73,237 58.4 AjjZust 5, 1980 Of ycs Yes No votes 234 275 46.0, 2,388 1,667 58.9 2,799 1,161 70.7 454 435 51.1 1,199 804 59.9 133 105 55.9 9.19 695 56.9 266 138 65.8 1,990 1,048 65.5 219 191. 53.4 590 450 56.7 19 6 76.0 704 447 61.2 3,555 1,981 64.2 822 383 68.2 1,222 758 61.7 234 158`' 59.7 311 173 64.3 1,439 541 72.7 370 340 52.1 2,603 2,028 56.2 2,652 2,067 56.2 715 860 45.4 25,837 16,7.11 60.7 27,016 _15,637 52,853 32,348 62..0 Counts Proposition spacial Election Oakland C>unt9. Micblaan - Au¢ust S. 1880 OFFICIAL COUN i x OAK -LAND COUNTY, MICHIGAN E 10 N ;)PECIAL UL f To be held- in conjunction with PRIMARY ELECTION. r r. TUESDAY, AUGUST 5, 198 INSTRUCTIONS: To vote in favor of the following Proposition, place a '' aross (X) in the square ❑ opposite the word "YES". To vote against said Proposition, place a cross (X) in the square ❑ opposite the word "NO". I`old the ballot so that the face of the ballot is not exposed and so that the ?numbered corner is visible. y. PARKS AND RECREATION e' Rgl►JEt lA OF ONE -QUART ER (Vi) MILL FOR THE PURPOSE OF ACQUIRING, DEVELOPING AND MAINTAINING PARKS AND, RECREATION AREAS IN OAKLAND COUNTY, MICHIGAN :Shall the consfiituttonal;sax limitation on the total amount of general ad .. orem taxes which may be imposed each year for all purposes upon real T and tangible personal property in Oakland County, Michigan, be increased ~gas provided in Section Article IX of the Constitution of Michigan for a .period of .five'(5) years from _1982 to 1986 both inclusive, by one -quarter ;,(�/�) mill, twenty-five (25c) cents per One Thousand ($1,000.00) Dollars of the assessed valuation as finally equalized for the purpose of acquiring, 'developing, operating and maintaining parks. and recreation areas in Oak- ,` . <"land County, Michigan (such increase being a renewal of the one -quarter (y4) mill increase which expires in 19$1? YES LJ• .. .- NO Printed by Authority of the C�lty Election Commission 25-5 ITEM #26 MANAGER'S REPORT ---A copy of the 1983 financial report prepared by Janz & Knight will be distributed. ---The Second Annual Foundation Banquet is scheduled for Wednesday, May 2. It will be held at Addison Oaks. You will be receiving invitations. ---It is recommended that the Annual Recognition Banquet be scheduled for Monday, May 14. White Lake Oaks is the scheduled facility. ---The Commission held a public hearing on the Red Oaks Wave Pool on Monday, March 26, in Madison Heights. There is still a lot of concern in reference to the entrance to the pool. Staff is recommending Thirteen Mile Road. The attendees at the hearing would prefer Dequindre. The Council requested that the Commission consider this. The architect is presently analyzing the pros and cons of both and a report will be filed as soon as it is completed. 26-1