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Home My WebLink AboutAgendas/Packets - 1984.08.01 - 39765R. Eric Reickel Lewis E. Wint Manager Chairman Jon J. Kipke Assistant Manager Oakland Count Carol E. Stanley Vice -Chairman y Jean Foxry Parks&Recreation Secrettao Harold A Cousins George W. Kuhn Pecky D. Lewis, Jr. Commission Walter Moore Daniel T. Murphy Richard V. Vogt Richard R. Wilcox 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906 July 26, 1984 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . . . . . . . Wednesday, August 1, 1984 9:30 a.m. PLACE . . . . . . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, MI 48054 PURPOSE . . . . . . . . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. Sinc r ly, R. Er)c Lic el Manager RER/jg Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 1, 1984 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes for July 18, 1984. 4. Approval of Payment: Voucher Numbers 7-164 through 7-363• 5. Statement of Operations as of 6/30/84. 6. Bid Item: Waterford Oaks Wave Pool Fence Replacement. 7. Red Oaks Water Complex - (Tentative). 8. Manager's Report. 9. Unfinished Business. 10. New Business. 11. Adjournment. OAKLAND COUNTY PARKS S RECREATION Analysis of Fund Balance As of 6/3o/84 FUND BALANCE 1/1/84 Additions: Revenue over Operating Expenses Net Collections on Accounts Receivable DNR Grant - Addison Phase DNR Grant - Groveland Phase III Depreciation Costs Net Increase in Accounts Payable Deductions: Payments on Capital Projects Increase in Operating Equipment Increase in Golf/Tennis Merchandise Net. Depr. Adjustment for Equipment Dispositions SUMMARY OF FUND BALANCE Cash on Hand Investments in Certificates of Deposit $2,509,14o.o4 86,197.01 65,595.15 4,200.00 124,739.72 27,750.88 $ 384,047.20 127,327.20 775.84 18,328.54 $1,218,81-5.93 2,817,622.8o $4,036,438.73 530,478.78 $3,505,959.95 $ 605,959.95 2,900,000.00 $3,505,959.95 5-1 Oakland County Parks and Recreation COMBINED OPERATING STATEMENT For the 6 Months Ended 6-30-84 Year to 1984 Revenues Date Budget Mlllage 6 Interest Inc. 3,688,918 $ 3,662,600 Recreation Section Admin. 564 2,000 Addison Oaks: Park 34,034 115,600 Conference Center 21,608 48,000 Groveland Oaks 83,720 264,000 Independence Oaks 62,726 117,000 Glen Oaks 220,537 455,800 Red Oaks: '' Golf Course 65,011 142,850 Driving Range 6,195 36,050 Springfield Oaks: Golf Course 159,049 339,400 White Lake Oaks 115,951 331,900 Springfield Oaks YAC 17,910 100,000 Waterford.0aks: Park 30,913 60,500 Wave Pool 6 Slide 78,294 346,000 Tennis Complex 7,725 30,000 Mobile Recreation 14,019 50,950 Bicycle Moto Cross 5,849 67,750 Nature Program 38 300 Therapeutic Program 2,415 5,250 TOTAL REVENUE $4,675,476 $ 6,175,350 E Operating Expenses Administration Office 412,669 $ 880,370 Recreation Section Admin. 54,587 145,410 Technical Support 138,588 286,625 Addison Oaks: Park 195,869 474,350 Conference Center 25,424 48,000 Groveland Oaks 161,232 432,200 Independence Oaks 199,110 434,650 Glen Oaks 181,875 379,500 Red Oaks: Golf Course 106,805 218,350 Driving Range 7,257 46,600 Springfield Oaks: Golf Course 159,089 362,165 White Lake Oaks 142,241 327,075 Springfield Oaks YAC 65,683 154,800 Waterford Oaks: Park 84,975 177,590 Wave Pool 6 Slide 59,317 225,650 Tennis Complex 25,261 58.430 Mobile Recreation 79,928 155,600 Bicycle Moto Cross 21,976 81,200 Nature Program 29,204 86,270 Therapeutic Program 9,249 22,890 Contingency„____ 5,997 51,330* TOTAL OPERATING EXPENSES $2,166,336 $ 5,049,055 REVENUE OVER/(UNDER) EXP. $2,509,140 $ 1,126,295 1984 1983 1982 Actual Expenditures to date: +-2.9% 42.2% 41.9% Budget Balance: 57.1% Actual (Over) Under Budget (26,918) 1,436 81,566 26,392 180,280 54,274 235,263 77,839 29,855 180,351 155,949 82,090 29,587 267,706 22,275 36,931 61,901 262 2,835 $1,499,874 467,701 90,823 148,037 278,481 22,576 270,968 235,540 197,625 111,545 39,343 203,076 184,834 89,117 92,615 166,333 33,169 75,672 59,224 57,066 13,641 45,333 Q 9 R99 710 $0 ,382,845) *$15,000 has been o-bllgated for Mobile Recreation's Community Assistance Program. 5-2 ITEM #6 WATERFORD OAKS WAVE POOL FENCE REPLACEMENT Staff feels that the four -foot fencing at the Wave Pool separating the concession area from the Wave Pool deck should be replaced with a seven -foot fence to alleviate potential health problems. The seven -foot fencing will be uniform in height with the existing fence around the pool deck. At the present time patrons are jumping the fence to go into the Wave Pool from the concession area without going through the shower facilities. In addition, food is being passed over the fence. We have received the following prices from Purchasing for the fence replacement: Zappie Fence $3,840 Cyclone Fence 3,500 Mark Fence No Bid Anchor Fence No Bid Staff concurs with Purchasing and recommends the award be made to Cyclone Fence in the amount of $3,500. This fence is to be erected during evening hours as soon as possible. Funds for this expenditure are available in the building maintenance budget. ITEM #7 RED OAKS WATER COMPLEX (Tentative) We have not heard from the Drain Board as to whether or not the appraisals have been received and approved by them. In anticipation that they will be ready by our meeting, we should be prepared to discuss an agreeable purchase price. Contingent upon an agreeable price, you may want to authorize the design of the facility in order to try and maintain a progressive schedule toward the completion of this project. 7 ITEM #8 MANAGER'S REPORT ---We have received 22 people for a period of two days, July 31 and August 1, from the state work program. We will use them for a cleanup campaign on the trails at Independence Oaks. ---Chairman Wint and I appeared before the Board of County Commissioners and received the award from the National Association of County Park and Recreation Officials for outstanding park administration. Mr. Wilcox accepted the award for the Commission at the NACO meeting in Seattle. R. Eric Reickel Manager Jon J. Kipke Assistant Manager Oakland County Parks&Recreation Commission 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906 August 9, 1984 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: Lewis E. Wint Chairman Carol E. Stanley Vice -Chairman Jean M. Fox Secretary Harold A. Cousins George W. Kuhn Pecky D. Lewis, Jr. Walter Moore Daniel T. Murphy Richard V. Vogt Richard R. Wilcox A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . . . . . . . Wednesday, August 15, 1984 9:30 a.m. PLACE . . . . . . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Rd. Pontiac, MI 48054 PURPOSE . . . . . . . . . . . . . . . . . . Regular Meeting. This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. S ince,rely, on�J� Kipke nt rlm Manager JJK/jg Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 15, 1984 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes for August 1, 1984. 4. Approval of Payment: Voucher Numbers 7-364 and 8-1 through 8-155• 5. Monthly Activity Report for July, 1984. 6. Bid Item: Restroom Addition and Facade Renovation for Waterford Oaks. 7. Resolution - Groveland Oaks Boat Rental Facility - Phase IV. 8. Red Oaks Wave Pool. 9. Manager's Report. 10. Unfinished Business. 11. New Business. 12. Adjournment. MONTHLY ACTIVITIES REPORT TOTALS Month of Vanr to rinta RECREATIONAL PROGRAMS See attached Sheet) DAY USE PARKS Addison Conference Center Addison Oaks Park Glen Oaks Clubhouse Groveland Oaks Independence Oaks Springfield Oaks Y.A.C. Springfield Oaks Clubhouse Waterford Oaks Waterford Oaks Wave Pool Waterford Oaks Water Slide Water -ford Oaks Tennis Complex White Lake Oaks Clubhouse GOLF COURSES Glen Oaks Red Oaks Red Oaks Driving Range Sprincfield Oaks Golf Course White Lake Oaks GRAND TOTALS Grou Partici ants Groups/ eaues Partici ants 1983 1983 1984 1983 1984 1983 1984 240 244 114133 143927 539 564 207933 238108 31 36 3724 3845 188 184 19485 18726 4481 4526 23622 21751 8943 9266 51457 45087 16 15 2457 2244 ill 98 15521 15760 6000 5957 47801 53846 13518 12237 127913 112658 7792 8182 31235 34893 18647 23305 82326 101386 19 17 3320 1551 193 97 26574 21556 0 0 0 0 0 0 0 0 46 41 2481 3370 420 442 16762 20774 112 93 38857 38426 153 161 67399 63337 0 0 13475 13573 0 0 26105 24236 91 71 ` 1617 { 2164 223 234 7098 7588 0 5 0 591 33 25 4374 2465 151 157 12324 11991 447 494 31697 39245 48 54 5704 6595 147 163 18827 20080 0 0 1924 2120 0 0 29714 29807 92 114 7694 8370 280 357 23566 26293 107 113 10042 10176 345 349 35188 35286 19226 19625 306935 345860 44187 47976 765834 798156 MOBILE RECREATION Skate Mobile Puppet Mobile Nature Mobile Show Mobile Sports Mobile Buses Adaptive Recreation Mobile BMX THERAPEUTIC RECREATION Classes Clubs Presentations Special Events ENVIRONMENTAL AWARENESS PROGRAM TOTALS RECREATIONAL PROGRAMS Month of July, 1984 Year to date Grou s Partic'nants Grou,s Part ici pants 1983 19814 1983 1984 1984 1 8� 46 60 2536 3719 70 84 5792 6222 49 53 2932 4837 64 78 7261 8258 35 32 1368 1000 38 52 1428 1244 20 27 99080 106800 40 47 147250 161400 33 42 4749 2089 37 57 5521 3795 42 61 1654 1882 148 207 6589 7646 5 .0 457 0 8 0 610 0 4 11 970 23600 4 11 10821 27568 0 0 0 0 0 0 0 0 2 0 67 0 26 0 546 0 1 0 40 0 3 0 110 0 3 0 280 0 19 0 758 0 0 0 0 0 82 2 21247 171 240 244 114133 143927 539 11 564 207933 238108 MONTHLY DAY USE PARKS AN.D F^-''.ILITY ATTENDANCE REPORT ADDISON OAKS PARK Campers Day Use Day Campers. ADDISON OAKS CONFERENCE CENTER GLEN OAKS CLUBHOUSE GROVELAND OAKS Campers Day Use Day Campers INDEPENDENCE OAKS Day Use Day Campers Overnight Group Campers SPRINGFIELD OAKS Y.A.C. SPRINGFIELD OAKS CLUBHOUSE WATERFORD OAKS WATERFORD OAKS WAVE POOL WATERFORD OAKS WATER SLIDE WATERFORD OAKS TENNIS COMPLEX WHITE LAKE OAKS CLUBHOUSE v, w TOTAL DAY USE PARKS Month of July, 1984 Year to Date Grou s Partici ants Groups Participants 1983 1984 1983 1981, 1983 1984 198? 1984 451 473 6859 5671 908 1063 15275 13185 4003 4034 14738 14845 8008 8179 31457 30342 27 19 2025 1235 27 24 2025 1560 31 36 3724 3845 188 184 19485 18726 16 15 2457 2244 ill 98 15521 15760 1862 2052 31706 39179 4072 4369 85753 83302 4238 3895 14633 14161 9443 7844 38391 28354 0 10 1462 506 3 24 3769 1002 7734 8121 27422 31155 18560 23165 75586 92332 46 48 3208 3233 63 111 5389 8048 12 13 605 505 24 29 1351 1006 19 17 3320 1551 193 97 26574 21556 0 0 0 0 0 0 0 0 46 41 2481 3370 420 442 16762 20774 112 93 38857 38426 153 161 67399 63337 0 0 13475 13593 0 0 26105 24236 91 71 1617 2164 223 234 7098 7588 0 5 0 591 33 25 4374 2465 18588 18943 15511 162681 42429 46049 418909 409337 *Water Slide figures are counted once in Wave Pool figures therefore not included in Grand Total. r MONTHLY GOLF COU.RSEr--4CTIVITIES REPORT GLEN OAKS GOLF COURSE Rounds Played 9 Holes Round Played 18 Holes Cross Country RED OAKS GOLF COURSE Rounds Played 9 Holes Cross Counry Skiing RED OAKS DRIVING RANGE Participants SPRINGFIELD OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross Country Skiing WHITE LAKE OAKS GOLF COURSE Rounds Played 9 Holes Rounds Played 18 Holes Cross Country Skiing TOTALS GOLF COURSES TOTALS GOLF COURSES TOTALS RECREATIONAL PROGRAMS TOTALS DAY USE PARKS GRAND TOTALS Month of July, 1984 Year to date Lea ues Participants Leagues Participants 1983 1984 1083 1984 1983 1984 1983 1984 142 151 9822 9495 425 471 24875 31299 9 6 2502 2496 22 23 6822 7946 0 0 0 0 0 0 0 0 48 54 5704 6595 147 163 18827 20080 0 0 0 0 0 0 0 0 0 0 1924 2120 0 0 29714 29807 92 111 4411 4930 276 347 13460 15349 0 3 3283 3440 4 10 10160 10695 0 0 0 ' 0 0 0 0 249 106 110 7836 8060 340 336 26641 27439 1 3 2206 2116 5 13 8527 6402 0 0 0 0 0 0 20 1445 398 438 37688 39252 1219 1363 1 138992 150711 COMBINED TOTALS OF MONTHLY ACTIVITIES REPORTS 398 438 37688 39252 1219 1363 138992 150711 24o 244 114133 143927 539 564 207933 238108 18588 18943 155114 162681 42429 46049 418909 409337 19226 19625 306935 345860 44187 47976 765834 789156 ITEM #6 WATERFORD OAKS ACTIVITY CENTER i RESTROOM ADDITION & FACADE RENOVATION Bids were received on August 6, 2:00 p.m., for the construction of the restroom addition and facade renovation to the Waterford Oaks Activity Center. The work will include a 760 sq. ft. bathroom addition, utilities, brick work, concrete walkways, entrance canopy, and complete facade renovation. This project was bid as a base bid for the above work and four alternates as follows: Alt. #1: Deduct from base bid for sewer installation from 5 feet outside building. Alt. #2: Deduct from base bid for water installation from 5 feet outside building. Alt. #3: Add to base bid for ceramic tile in bathrooms. Alt. #4: Add to base bid pattern change in concrete walkway. The bids are as follows: ALTERNATES FIRM BASE BID #1 #2 #3 #4 M & R General Contractors $ 92,929 $ 1,500 $ 960 $4,884 $ 900 Foremost Development Co. 98,046 1,320 1,310 8,500 980 Frank Schumer Construction 130,000 11,300 12,600 4,036 900 Degenhardt & Sons 134,000 1,200 1,200 2,990 590 Guinn's Construction Co. 146,645 4,200 2,800 4,800 2,200 Oaks Builders Late Bid Staff is presently in the process of reviewing the bids and will present a recommendation at the August 15 Commission meeting. ITEM #7 GROVELAND OAKS BOAT RENTAL FACILITY PHASE IV LAND AND WATER CONSERVATION FUND Staff is in the process of preparing a final application for a grant from the Land and Water Conservation Fund to be submitted to the Department of Natural Resources by August 31, 1984. This grant is a result of an approved pre -application submitted to the DNR in March and will provide matching funds to construct the Groveland Oaks Boat Rental Facility. One of the requirements is a resolution from the authorizing body appropriating funds. The resolution is attached for your review and recommendation. 7-1 R E S O L U T I O N WHEREAS the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that the Phase IV Boat Rental Facility for Groveland Oaks has received high priority for funding through the Federal Land and Water Conservation Fund; and WHEREAS the Department of Natural Resources has requested the Oakland County Parks and Recreation Commission submit a grant application by August 31, 1984, to apply for funding of this project; and WHEREAS this project has been identified in the Oakland County Parks and Recreation Commission overall Recreation Master Plan; and WHEREAS the Oakland County Parks and Recreation Commission is desirous of developing Phase IV at Groveland Oaks; and WHEREAS this grant would provide a matching $120,000 for this development. THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Com- mission recommends such an application be filed with the Department of Natural Resources for the Development of the Phase IV Boat Rental Facility at Groveland Oaks with the matching $120,000 be appropriated from the 1984-1985 Capital Improvement Budget, AND FURTHER BE IT RESOLVED that this application be processed through the appropriate County officials. Moved by Supported by RESOLUTION ADOPTED ON 7-2 ITEM #8 RED OAKS WAVE POOL Hoyem-Basso & Associates, the consultant for the wave pool facility at Red Oaks, will present a progress report on the status of this project, tentative schedule, immediate require- ments, and the contractual arrangements for the construction documents as directed at the last Commission meeting. ITEM #9 MANAGER'S REPORT ---The Waterford Oaks Activities Center will be a cheese distribution site for the City of Pontiac on Wednesday, August 22. There will be approximately 3,000 people receiving their allotment between the hours of 10 a.m. and 3 p.m. They are not able to use the Silverdome for this due to the Michael Jackson concert. 01