HomeMy WebLinkAboutAgendas/Packets - 1984.06.06 - 39771R. Eric Reickel
Lewis E. Wint
Manager
Chairman
Jon J. Kipke
Carol E. Stanley
Assistant Manager
Oakland Count
Vice -Chairman
Jean Foxry
y
Parks&Recreation
Secrettao
A.
GHarold
eorge W Kuhns
Pecky D. Lewis, Jr.
Commission
Walter Moore
Daniel T. Murphy
Richard V. Vogt
Richard R. Wilcox
2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906
June 1, 1984
To the Members of the
PARKS AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION as
follows:
TIME . . . . . . . . . . . . . . . . . . Wednesday, June 6, 1984
9:30 a.m.
PLACE . . . . . . . . . . . . . . . . . Parks and Recreation Office
2800 Watkins Lake Road
Pontiac, MI 48054
PURPOSE . . . . . . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of
Mr. Lewis E. Wint, Chairman, Oakland County Parks ?r%d Recreation Commission.
Sinc ely
j R. Eric Reickel
Manager
RER:bg
Addison Oaks • Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks
OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
June 6, 1984
1. Call Meeting to Order.
2. Roll Call.
3• Approval of Minutes of May 16, 1984.
4. Approval of Payment: Voucher Numbers 5-171 through 5-369•
5• Statement of Operations as of 4-30-84.
6. Bid Item: Reprints of Parks Color Brochures.
7. Bid Item: Fence Repairs - Red Oaks.
8. Bid Item: Golf Tee Mats - Red Oaks Driving Range.
9. Bid Item: Walk Behind Mower - Addison Oaks.
10. Capital Development - Status Report.
11. Red Oaks - Wave Pool.
12. Manager's Report.
13. Unfinished Business.
14. New Business.
15. Adjourn.
TABLED ITEM - Park Pass Policy
OAKLAND COUNTY PARKS AND RECREATION
Analysis of Fund Balance
As of 4/30/84
FUND BALANCE 1/1/84 $1,218,815.93
Additions:
Revenue over Operating Expense as of 4/30/84 $2,373,644.41
Net Collections on Accounts Receivable 73,858.20
DNR Grant - Addison Phase 1 65,595.15
DNR Grant - Groveland Phase III 4,200.00
Depreciation Costs 80,320.38 2,597,618.14
$3,816,434.07
ncrliirt1nnc-
Net Payments
on Accounts Payable
$ 10,986.47
Payments on
Capital Projects
136,203.45
Increase in
Operating Equipment
44,133.55
Increase in
Golf/Tennis Merchandise
5,325.52
Net Depr. Adjustment
for Equipment Dispositions
18,328.54
214,977.53
$3,601,456.54
SUMMARY OF FUND
BALANCE
Cash on Hand
$ 501,456.54
Investments
in Certificates of Deposit
3,100,000.00
$3,601, 4 56. 54
5-1
Oakland County Parks and Recreation
COMBINED OPERATING STATEMENT
For the 4 Months Ended 4-30-84
Revenues
Millage b Interest Inc.
Recreation Section Admin.
Addison Oaks:
Park
Conference Center
Groveland Oaks
Independence Oaks
Glen Oaks
Red Oaks:
Golf Course
Driving Range
Springfield Oaks:
Golf Course
White Lake Oaks
Springfield Oaks YAC
Waterford Oaks:
Park
Wave Pool E Slide
Tennis Complex
Mobile Recreation
Bicycle Moto Cross
Nature Program
Therapeutic Program
TOTAL REVENUE
Operating Expenses
Administration Office
Recreation Section Admin.
Technical Support
Addison Oaks:
Park
Conference Center
Groveland Oaks
Independence Oaks
Glen Oaks
Red Oaks:'
Golf Course
Driving Range
Springfield Oaks:
Golf Course
White Lake Oaks
Springfield Oaks YAC
Waterford Oaks
Park
Wave Pool & Slide
Tennis Complex
Mobile Recreation
Bicycle Moto Cross
Nature Program
Therapeutic Program
Contingency
TOTAL OPERATING EXPENSES
REVENUE OVER/(UNDER) EXP.
Actual Expenditures to date
Budget Balance:
Actual (Over)
Year to 1984 Under
Date Budget Budget
$3,273,879 $ 3,662,000 $ 388,121
464 2,000 1,536
8,747
4,480
3,448
29,891
45,743
8,561
-0-
42,094
51,866
14,175
20,766
-0-
2,299
6,097
-0-
8
1,o64
$3,513,582
$ 255,217
30,065
84,950
114,238
17,203
71,402
107,785
87,611
45,024
1,135
83,251
66,596
42,875
55,044
9,435
8,745
26,753
5,296
17,137
4,375
r Ann
$1,139,937
$2,373,645
1984 1983
22.5% 21.4%
77.5%
1982
23.1%
115,600
48,000
264,000
117,000
455,800
142,850
36,050
339,400
331,900
100,000
60,500
346,000
30,000
50,950
67,750
300
5,250
$ 6,175,350
$ 880,370
145,410
286,625
474,350
48,000
432,200
434,650
379,500
218,350
46,600
362,165
327,075
154,800
177,590
225,650
58.430
155,600
81,200
86,270
22,890
51>330*
$ 5,049,055
$ 1,126,29.5
io6,853
43,520
260,552
87,109
410,057
134,289
36,050
297,306
28o,034
85,825
39,734
346,000
27,701
44,853
67,750
292
4.186
$2,661,768
$ 625,153
115,345
201,675
360,112
30,797
36o,798
326,865
291,889
173,326
45,465
278,914
260,479
111,925
122,546
216,215
49,685
128,847
75,904
69,133
18,515
$ 3,909,118
S(1.747_IrO)
*$15,000 has been obligated for Mobile Recreation's Community Assistance Program.
5-2
ITEM #6
REPRINTS OF PARKS COLOR BROCHURES
Staff is recommending the purchase of 20,000 reprints of color
parks brochures from Flint Graphic Service for a total of $4,280.00.
With a greater demand than ever for our literature from organi-
zations such as the Michigan Department of Transportation, AAA and
the Southeast Michigan Travel and Tourist Association, the additional
brochures are needed for expanded distribution.
On March 7, 1984, the Parks Commission approved the printing
of 15,000 of the same brochure for $4,152.00.
Flint Graphic has all of the original art boards, negatives and
color separations, and will supply the 20,000 reprints for nearly
the same cost as the original order of 15,000 brochures.
The Purchasing Department sees no advantage to proceed with a
formal bid. Staff concurs and requests approval that Flint Graphic
Service reprint the 20,000 brochures at $4,280.00.
Funds for this purchase are available in the public information
account of the operating budget.
ITEM #7
RED OAKS
FENCE REPAIRS
We have received from Purchasing the following bids for
fence repairs at Red Oaks Golf Course and Driving Range:
En Guarde Fence $1,520.00
R & N Fence No Bid
Zappie Fence No Bid
Durable Fence 2,043.60
Mark Fence 2,220.00
These repairs will be for damage done to our fences by
vandals and three locations where vehicles have damaged the fence.
This damage has occurred over the past six months.
Staff concurs with Purchasing to award the bid to the low
bidder, En Guarde Fence, in the amount of $1,520.00.
Funds for these repairs will come from the park's grounds
maintenance budget.
7
ITEM #8
GOLF TEE MATS
RED OAKS DRIVING RANGE
For the 1983 golf season at Red Oaks, we had attempted to
utilize grass tees on the Driving Range. However, because of our
limited space, the grass area is not suitable at this time. There-
fore, we are forced to go back to our mat system. We expect this
will be a continuing problem.
The existing 25 mats we have are quite worn. We have recently
been made aware of a new mat on the market, which is a 5 ft. x 5 ft.
combination of rubber and artificial turf, that seems to be working
out quite well. Staff has reviewed this mat in operation at Carl's
Golf Land. So far after five months of heavy use, the owners at
Carl's are pleased with the mat.
Purchasing has received the following prices for these mats:
Major Mat Corporation $150.00 each
Wittek Golf 185.00 each
Staff recommends we purchase 15 of these mats from the Major
Mat Corporation for $2,250.00.
Staff will evaluate these mats and also determine if they can
be duplicated locally for future purchases.
Funds for this purchase are available in the operation budget
for the Driving Range.
W.
pn
n�
,
DRIVING RANGE TEE
l
THE ULT{MATE TEE MAT FOR DRIVING RANGES, INDOOR GOLF SCHOOLS,
P.E. CLASSES, OR HOME USE.
Introducing the latest technology in grass turf combined
with an extra resilient underpad to deliver the most
perfect, artificial "grassy lie shot" ever produced.
• Spacious 5' x 5' hitting area, total 25 sq. ft. -
balls may be placed on corner of mat for
faster hitting.
• Each side of mat features a tee mole - can be
rotated 4 ways to distribute -near and prolong
life expectancy.
• Ball and feet are at same lei. al - ust like hitting
off actual grass tee or fairviay.
• No more slipping Pro Turf provides superior
traction with spikes or shoes.
Rubber "shock" pad underneath he ar-ificial grass surface
absorbs the force of the clubhead biow for maximum
durability and allows for greater cornfort_
PRICE 1-5 ......... $225.00iEA_
6-10 ........ $200.00/EA.
11 or more ... $185.00/EA.
8-2
AvnrnlnAi I
Pro -Turf is the single, most important innova-
tion to the driving range business since
the invention of the ball picker. It has
received extraordinary customer ap-
proval everywhere it's been put into
play. Players enjoy hitting more
golf balls while damage to clubs,
marks on balls and rubber tee
breakage has been significantly
reduced.
ITEM #9
WALK BEHIND MOWER
ADDISON OAKS
Bids were received for the purchase of a commercial 36-inch
walk behind lawn mower for Addison Oaks. They are as follows:
Weingartz Supply Ransomes $2,182.00
W. F. Miller Jacobsen 1,965.00
Wilkie Turf Toro 2,407.00
Lawn Equipment Bunton 2,615.00
Lawn Equipment Giant Vac 2,245.00
Staff recommends purchasing the Jacobsen mower from the low
bidder, W. F. Miller, for $1,965.00.
This mower will be used at the Conference Center for regular
turf maintenance.
There is $2,500 budgeted in the Operating Equipment Budget
for this purchase.
R
T0143-3 Jacobsen Division of Textron Inc. Printed in U.S.A.
ITEM #10
CAPITAL DEVELOPMENT - STATUS REPORT
The attached report is a compilation of the capital projects
initiated during 1983.
10-1
0
CAPITAL DEVELOPMENT
STATUS REPORT
10-2
1984
CAPITAL DEVELOPMENT STATUS REPORT
The intent of this report is to update the Oakland County Parks and
Recreation Commission on the status of the capital development projects
during the past year. It is broken down into the following five
categories:
I. PROJECTS COMPLETED: Projects approved in the 1983 capital
budget and completed during 1983. Although the construction
may be completed, there may be outstanding invoices.
II. PROJECTS IN PROCESS: Projects approved in the capital budget
which are in the construction phase or out for bid.
III. PROJECTS -DESIGN COMPLETED Projects which now have the design
or engineering completed, with construction yet to be
performed.
IV. PROJECTS -DESIGN IN PROCESS: Projects presently in a design
state conceptual, preliminary or construction drawings).
V. MISCELLANEOUS PROJECTS: Projects or reports that were completed
as a result of daily or routine office procedure (i.e.;
property reviews, grants, general graphics, etc.)
10-3
CAPITAL DEVELOPMENT STATUS REPORT
I. PROJECTS COMPLETED
Addison Oaks
1. New well at concession building
2. Scale model of Botanical Garden
Groveland Oaks
1. Dredging Stewart Lake
2. Entrance planting of new campsite
3. Bollards barrier adjacent to new restrooms
4. Electrical improvements to 35 existing campsites
Glen Oaks
1. Phase II tree planting
Red Oaks
1. Cart storage area asphalt and fencing
Springfield Oaks
1. Golf storage building
2. Lower arena fencing
3. Springfield Dam property transfer
Waterford Oaks
1. Recreation office modification
2. Mobile Unit storage area fencing
3. Shuffleboard court refinishing
4. Adquisition of Fry property
White Lake Oaks
1. Golf cart storage building
2. Banquet Room bar renovation
3. Greens and tees improvements
to-4
II. PROJECTS IN PROCESS
1. Independence Oaks Nature Center
2. Independence Oaks Wetland Acquisition
3. Addison Oaks Primitive Campsites and Restrooms
4. Waterford Oaks Horseshoes Court and Walkway Lighting
5. Glen Oaks Maintenance Building
III. PROJECTS -DESIGN COMPLETED
1. Groveland Oaks Phase II Landscape and Buffer Area
2. Glen Oaks Entrance Sign and Parking Area Fencing
3. Sign for Groveland restroom
4. Signs at Addison Oaks
5. Administration entrance modification
IV. PROJECTS -DESIGNS IN PROCESS
1. Red Oaks Wave Pool Complex
2. Waterford Oaks Activities Center Facade and Restroom Addition
V. MISCELLANEOUS PROJECTS
Reports/Reviews
--Assist in the Y.A.0 Improvement Study
Grants
-- 1984 Pre -Application for Land and Water Funds
Graphics
-- Assisted Public Communications, Mobile Recreation and Therapeutic
Recreation in preparation of flyers, maps, etc.
Presentations
-- Oxford Rotary Club
-- Little Garden Club
10-5
ITEM #11
RED OAKS WAVE POOL
The consultant, Giffles Hoyem Basso is presently preparing a
report addressing the issues raised at the recent public hearing
in Madison Heights.
This report will also include a review of the existing, pro-
posed and related traffic concerns associated with this project.
A traffic consultant was retained by our consultant to address
these particular issues.
This report will be available for discussion, as well as the
status of the potential property acquisition at the next Commission
meeting.
We are expecting this report to be completed on Tuesday,
June 5, at which time it will be delivered to you.
ITEM M
MANAGER'S REPORT
---Commissioners should set a date for the annual parks tour as
mandated by Act 261.
---Board of County Commissioners authorized the Commission to seek
the renewal of the quarter mill by unanimous vote.
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