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Home My WebLink AboutAgendas/Packets - 1985.04.03 - 39782Ralph Richard Lewis E. Wint Manager Chairman Jon J. Kipke Jean M. Fox Assistant Manager Oakland Count Vice -Chairman Lewis, Jr. Secretary Secretary Parks & Recreation John Georg W. K George W. Kuhn Lillian V. Moffitt Walter Moore Commission Daniel T. Murphy Carol E. Stanley Richard R. Wilcox 2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906 March 27, 1985 To the Members of the PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: TIME . . . . . . . . . . . . . . . . . Wednesday, April 3, 1985 9:30 a.m. PLACE . . . . . . . . . . . . . . . . . Parks and Recreation Office 2800 Watkins Lake Road Pontiac, MI 48054 PURPOSE . . . . . . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation Commission. Sincerely, Ralph Richard Manager RR/jg Addison Oaks 9 Glen Oaks • Groveland Oaks • Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 3, 1985 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes for March 20, 1985• 4. Approval of Voucher Numbers: 3-132 through 3-243. 5. Statement of Operations for the Month of February. 6. Girl Scout Property - White Lake Oaks. 7. Red Oaks Wave Pool Update. 8. Recreation Master Plan. 9. Springfield Township Sesquicentennial Activities. 10. Bid Item: Summer Staff Shirts. 11. Bid Item: Lifeguard Shirts. 12-. Bid Item: Lifeguard Jackets. 13• Bid Item: Sport Shorts. 14. Bid Item: Kroy Lettering System - Nature -Center. 15. Bid Item: Memory Typewriters - Administration. 16. Bid Item: Backhoe - White Lake Oaks. 17. Bid Item: Fertilizer - Parks and Golf Courses. 18. Bid Item: Road Chloride - Parks. 19. - 1984 Audit Report 20. Manager's Report. 21. Informational Items. 22. Unfinished Business. 23. New Business. 24. Meeting Adjourned. VOUCHER " SISTER OAKLAND COUNTY PARKS AND RECREATION VOUCHER MARCH, 1985 '.ITT TMFkPP VENDOR PURPOSE AMOUNT' -1 2 Detroit Edison Utilities = Add.,Glen Oaks,Red Oaks, F Water. 1,662.76 3-133 Consumers Power Utilities - Conf. Ctr. 4,402.59 3-134 Michigan Bell Telephone Communications - Grove., Spring., Water. & W. Pool 176.37 -135 AT & T Communications - Grove. 13.80 3-136 Ho em-Basso Associates, Inc. Cap. Proj., W.Pool & Slide - Red Oaks 23,100.00 3-137 Johnson & Anderson Inc. Cap. Proj., W.Pool & Slide - Red Oaks 944.00 -1 8 Sound Engineering Cap. Equip., megaphones - W. Pool 370.88 1-139 W. F. Miller Co. Ca . E ui lapping machine - Wh.Lk. 312.00 -140 Corooration Cap. Equip., time clocks - Wh.Lk., Red Oaks, Dr. Range & Spring.; Red Oaks Dr. Range & Spring. 1,081.00 1-141 -Strombera/Mite Diversifi d Business Products Ca . Equip., Ricoh copy machine - Admin.; Off. Sup. - Admin. 13,023.00 er's Office Supply Off. Sup. - Ther. Pro . 8•09 _ -Golf Associates Scorecard Co. Off. Sup., scorecards - Wh.Lk. Glen Oaks, Red Oaks & Spring. 7,600.00 -1 4 Oakland Schools Public Info. - Admin.; Off. Sup. - Rec. Admin. & Nat. Prog. 78.75 3-145 -146 Jeanine Gillikin Meteor Photo Mileage Reimb. - Admin. Public Info. - Admin. 15• - 46.10 3-147 Anthony M. Franco, Inc. Public Info., service fee, phone calls, photocopies & etc.-Admin. 1,846.27 3-148 Ellen Mueller Public Info., brochure, summer rec. flyer - Admin. I 1,050.00 3-149 DSP Promotions, Inc. Public Info., booth space for Campers Show - Admin. 200.00 3-150 I Oak. Co. Printing & Mailing Public Info. - Admin., Off. Sup. - Admin., Grove. & Mob. Rec.; - Special Events.Ski Race - Rec. Admin. 1,405.45 �_,�, c M;,h Recreation & Park Assoc. Adv. reg. for D.Stencil & 4 seasonal staff to attena the 6t nn. Plavaround workshop held in E.l_ansinq, Mi. on 6-14-85 - Rec. Admi . 50.00 VOUCHER ' IISTER OAKL ND COUNTY PARKS AND RECREATION VOUCHER MARCH, 1985 NUMBER VENDOR Pi TRPnSF. AMOT MT 3-152 GMDR Manual Headquarters Publication, service manual for S-10 - Add. 16.00 3-153 County of Oakland Membership renewal for C. Ross to Mich.Municipal Fin.Off. - Admin 20.00 3-154 Oak. Co. Equipment Fund Equip. Rental - Admin., Rec. Admin., Tech. Sup., Grove., Indep., Glen Oaks YAC & Nat. Pro . 426.86 3-155 Moore's Disposal Rubbish Removal - Inde Wh.Lk. & Water. 115.00 3-156 Mary McGee Refund damage deposit - YAC 50.00 3-157 Arthur Suma Refund damage deposit - YAC O 3-158 Bob Copland Misc.Exp., workshop for Nat.Ctr. - Nat. Pro . 3-159 Inst -Prints Inc. Special Events - Rec. Admin & Ther. Prog. 301-86- 3-160 3-161 Van's Auto Supply Jean's Hardware E ui .Maint.- h L -W Ak- - Bldg., E i Grounds a' Glen Oaks 173-33 3-162 The Lumber Yard Bldg. Maint. - Spring. 7_ 3 3-163 Di 'n Strip Shop Bldg. Maint. - Wh.Lk. 15.00 3-164 Lee's Lawn & Garden Equipment Equip. Maint. - Tech. Sup. 3-165 Panther of Pontiac Equip. Maint., snowmobile repair - Add. 68.84 3-166 Owen's Boron Equip. Maint. - Grove. .00 3-167 Bitten Brothers Inc. Equip. Maint. repair parts for dozer - Add. 93,75 3-168 Kirk's Automotive Inc. Equip. Maint. - Grove. 8.80 3-169 Johnston's Sales Equip. Maint. - Inde . 44.95 3-170 Waterford Fuel & Supply Equip. Maint. - Spring. 18_Rn r- N VOUCHER ' ZISTER OAKI AND COUNTY PARKS AND RECREATION VOUCHER MARCH, 1985 NT TMR' R VENDOR PT TRPO q P A MnT rnTrr 3-171 Industrial Vehicle Sales Equip. Maint. - Indep. & Glen Oaks 98.04 3-172 Wein artz Supply Co. Equip. Maint., repair parts for back pack blower - Glen Oaks 262.75 3-173 J. Eiden Equipment Co. Equip. Maint. - Glen Oaks 6.15 3-174 City Glass Service Equip. Maint. - Add. �— 35.00 3-175 Schram Auto & Truck Parts, Inc. Equip. Maint., bumper assembly for S-10 pickup - Red Oaks 130.00 3-176 Tom's Hardware Equip. Maint. - Add. 29.99 3-177 J & H Hydraulic Co. Equip. Maint. F-10 mower repair parts - Red Oaks 154.84 -1 8 Northeast Truck & Trailer Inc. Maint. repair to showmobile canopy door - Mob. Rec. 49o.00 3-179 Wilkie Turf -Equip. Equip. Maint. - Glen Oaks 9 Spring. 662.67 3-180 Sundry (Miscellaneous) Cap. Proj., W. Pool & Slide - Red Oaks 130,010.00 3-181 Lewis Wint Reimb. held in for exp. incurred while attending the Legisiative ConF. Washington D.C. on 3-3/3-5-85 - Admin. 44.15 3-182 Spinal Column Special Events, ad for Spring classes — Water. 277.20 3-183 Carroll IndustrialCo. Equip. Maint. - Wh. Lk. 148.60 3-184 State Wire and Terminal Inc. Equip. Maint. - Mob. Rec. 18.00 3-185 Parts Associates, Inc. Equip. Maint. & Small Tools - Glen Oaks 94.33 3-186 Martha Goodnow Public Info., mileage reimb. — Admin. 5.00 3-187 Arbor Springs Water Co. Off. Sup. - Admin. 21.50 3-188 Diversified Business Products, Inc. Off. Sup., maint. agreement - Admin. 260.00 3-189 Oak. Co. Computer Services Equip. Rental & Public Info. - Admin.; Off. Sup. - Rec. Admin. 850.41 DX ZpTi 1 ,15 Cp1JN � ComP ' o��p 1985 peps W . P°° ' � MARCN� Water.: e Oaks,y A 2 O P° Rec • Admen + � G en Oaks�- k Gl e so? ., t° - Adm�s� W •b Ma1nt• 1 ReC-ne Cxp • 1n eP •.' Gl dg • dmin ' 0 I1pOR TeAP?b Prog• - Gr°\Je.' Pr°g'' r - A 145.0 & Nat• e vxP• e Nat• ew5lette 1' upUCR Dyne Co�na9e Co. ns Fund (S r n9 �'Or • Rang 11n9 °� Acorn n of March Admen 1? •31 b at o P 3-190 the Q5 Oak Communlc ons Vona Pub1tiC 1nfo.� ma v�Ces' for;,m°nth Add• 1 ply OO Co. °f uniCat� al Ser - Admen• SUP•' p$ 3-191 k Comm tmaster Profess)°n Annex Adm1n• t• of Oa s e Pos Adm1n' IL ripod Main $6 3-192 Co. Pont P° t Off�c sUltants7 Inc• CaP• Prot•' v`deo cam Spy` g., E Pdm n. 3-193 Pon `Ch19an Con C �qu1P•' Weld- Events - Rec• $$? 51 M are Cau1P•�ec1a1 3-194 Kammer ` ers Nardw Ca G. �e . S Oak gU d & IC s 3-195 AlAart, C• inC. Ut111t�es - Glen 1ne• 36,p0 Camera SuPPIy - Grov 00 3-196 ing nesee WeldOt111tles Gr°ve• & Water• `(AC �n• `J'�I' i 0 rer Co 11t1es I g? Powe t1dd. S r1n ok r d,son Co 0 t,l,t`es A Wa1 for b, Co 9$•Oi E b en e :,1 O ro 1 cr1 tlon r Pro �$,23 on 0 � subs - Nat s �2O Thom s t Ed`s°n mer`Ca Inc• Reference book - Pdd' & Glen pak M ob w • Rec• 2y,83 lnstl tute °f A E u1 Ma tint' re lace the - 116.60 Researc t a1nt. '?_rj? her E u1 M S r1n Kathleen Ma1nt• SUP' -20 � Boron O11 CO. ServXCe Centers E u1 Ma -tech• 1nt' '2O r Aut° -2o Good ea gates 1nC' ` Maint' Ass°c E U -206 Parts de & fool 1 CA` Inc' -20 Butk for sales Utkca � rac -job a, �A 1985 pURP 5.25 Do 5 col MPRCN4 indeP• 63.3 Gr°\Je• repair p Equip• Ma�nt• salt spreader Paa• 3�.1 NpOR int.� ExP pQ CR lass Pr°ducts E4u�p• Ma t- Pad' 1ppls & NskP9' 38' 'j tipnal Fiber9 meat Co. Crpunds Main aint,, Small es Water 24.6i ,209 Recrea Brake & ECk Co & Equip. N s rin class 2�1'QQ 3 ,entif is e Ele\jator Bldg' " Waterers for Q Sc ati� ExP• in fl p•p d Co~OPer NskP9' address 3'211 Oxfor and Nard�are apply in�• s ec%a Events t pro s rin 0 00 212 Oakl a Cl can i n9 s su - Na y PC Ly 1 . Zp 3' trial Rec• 1 Pad' n paks 2i3 Indus lin 11shment ish Remp�a y PC , Gie p 21 3" c Mai Estab Robb de osxt dep•, Wh•bk' ten pales+ 14 pont�a 1 scjence d dama e t Water Q�e. in Pro G �l ,b12.Oi 3"2 d` s Natura Michi an Refuq e de psi Pdd. l rr. & Nat•,odep• , Wh. pp War t of dama sup. ' Wate 'Je., ro �,,853. -21 a emen efund Lech• yPC Gro at. P 1 Wa Map faun O" S ch• SUP-1 d Water' Parks / 5 028.00 Red I e y P P11 ' EaundrY s S rin 3,15-85 8?3$5•QQ 8� Red pale enain9 aY Per � oa -• Pdd • Epr P tctor ra i p . , , Pad ' 18 Cap • EqU e W in95 wdep • 1� u � p • > rang tractor sundry �PaYrol Equipment Co. Cap. Eq .' turfmaster is indeP• ,� % 23 221 S contractor o tr ctor s u�p b lee 3" Pi n a i E� l fitter as 222 ler Co• a Equip•' Pnnex r 23 W' F• MI1 iPment Co C P• proj•, Pam�n' dmi 3'2 ersal Equ Cp. Cap• eimb, P Cprru9at�n9 Petty Cash R e-1 in9 3'225 Wh r Inc Floors'wa 3,226 1ph Richard .' Ar .r VOUCHER xISTER OAK]LAND COUNTY PARKS AND RECREATION VOUCHER MARCH, 1985 NT TMRF. R VENDOR PT TRP(l c R n W)l Tvrr 3-228 Sales Control Systems Off. Sup., maint. on cash registers - Add., Grove., Indep., Wh. Lk., Red Oaks, Spring. & W. Pool $ 1,890.00 3-229 Oak. Co. Stores Operations Public Info. - Admin.; Off. Sup. - Admin., Rec. Admin., Tech.Sup., Indep. & Nat.Prog.; Hskpg.Exp. - Add., Grove., Indep., Glen Oaks & YAC; Special Events, Sen. Cit.-Water. & Platform Tennis-T.Comp. 3,778.92 3-230 Martha Seip Goodnow Public Info., photographic services - Admin. 84.00 3-231 City Animation Co. Public Info. - Admin. 28.24 3-232 Schiller, Inc. Special Events, C.P. candy fundraiser - Ther. Prog. 90.00 3-233 Midwest Skate Co. Rec.,Sup.; flying turtles - Mob. Rec. 168.00 3-234 Brunswick Maintenance Co. Custodial Services for March + Admin. 510.00 3-235 Petrolane Gas Service Utilities - Grove.; Equip. Maint. - Glen Oaks 735.38 _ J-236 Capitol Equipment Co. Equip. Maint. - Add. 48.67 3-237 Wilkie Turf t 3-238 (Pontiac Steel Co. Equip. Maint. - Glen Oaks & Red Oaks Equip. Maint. - Tech. Sup.; Grounds Maint. - Glen Oaks 527.25 40.60 3-239 American Aggregates Grounds Maint., gravel - YAC 336.01 3-240 Sundry (Commission) Per diem & mileage paid to Commissioners for attending mtg. held on 3-20-85 - Admin. 199.50 3-241 Pontiac Printing Co. Off. Sup. - Tech. Sup. 52.00 3-242 Oak. Co. Register of Deeds Cap. Pro'. Wetland Acquisition - Indep. 35.00 3-243 Suburban Design Wallprinting Cap. Pro'., Act. Ctr. Im ./Restroom Add. - Water. 713.04 Sub Total for the Month $ 3092189.95 TOTAL FOR THE MONTH $ 965,921.02 ON Uaklanc County ParKS anc kecreation COMBINED OPERATINC STATEMENT For the 2 Months Enoed 2-26-85 Actual (Over) Year to 1985 Under Revenues Date Budoet budget Millage L Interest Inc. $2,480,835 $ 4,050,000 $1,569,165 Recreation Section Admin. 654 1,400 746 Addison Oaks: Park 4,714 115,800 111,086 Conference Center -0- 52,500 i 52,500 Groveland Oaks 1,071 274,400 273,329 Independence Oaks 24,518 129,800 105,282 Glen Oaks -0- 490,9o0 49o,900 Red Oaks: Golf Course -0- 150,400 150,400 Driving Range -0- 28,400 28,400 Springfield Oaks: Golf Course -0- 356,40o 356,400 White Lake Oaks 2,083 349,400 347,317 Springfield Oaks YAC 4,896 103,200 98,304 Waterford Oaks: Park 6,219 65,6o0 59,381 Wave Pool t Slide -0- 345,500 349,500 Tennis Complex 650 28,275 27,625 Mobile Recreation 378 61,5oo 61,122 Bicycle Moto Cross -0- 52,350 52,350 Nature Program 107 2,910 2,803 Therapeutic Program tt2 5,250 5,138 TOTAL REVENUE $2,526,237 $ 6,667,985 $4,141,748 ODeratino Expenses Administration Office $ 116,754 $ 882,850 $ 766,096 Recreation Section Admin. 24,372 184,940 160,568 Technical Support 37,924 296,650 258,726 Addi.son Oaks: Park 58,909 460,000 401,091 Conference Center 9,304 52,500 43,196 Groveland Oaks 36,007 433,600 397,593 Independence Oaks 63,103 469,65o 406,547 Glen Oaks 45,364 382,700 337,336 Red Oaks: Golf Course 19,562 224,150 204,568 Driving Range 303 43,300 42,997 Springfield Oaks: Golf Course 42,679 356,425 313,746 White Lake Oaks 38,370 331,075 292,705 Springfield Oaks YAC 15,111 147,250 132,139 Waterford oaks: Park 23,492 180,750 157,258 Wave Pool L Slide 2,640 221,050 218,410 Tennis Complex 1,506 60,800 59,294 Mobile Recreation 10,337 167,350 157,013 Bicycle Moto Cross 4,905. 61,700 56,795 Nature Program 13,593 113,440 99,847 Therapeutic Program 1,386 20,995 19,609 Contingency -0- 45.825 45,825 TOTAL OPERATING EXPENSES $ 565,621 $ 5,137,000 54,571,379 REVENUE OVER/(UNDER) EXP. $1,960,616 $ 1,530,985 S (429,631) 1985 1984 1983 Actual Revenue -to date: 37.8% 33.8% 36.4% budget Balance: 62.2% Actual Expenditures to date: 11% 10.5% 8.8% Budoet Balance: 89% -5- #ITEM 6 GIRL SCOUT PROPERTY WHITE LAKE OAKS GOLF COURSE The Northern Oakland County Girl Scout Council has again contacted the Oakland County Parks and Recreation Commission staff regarding the property transfer that was discussed at our last commission meeting. As a result of the review and denial from the Planning and Building Committee, they have presented an alternative to staff. This alternative consists of the transfer of 1.54 acres of a 30' strip to be added to the west property boundary of White Lake Oaks Golf Course. This is approximately twice the amount of land we would transfer to them. All other legal conditions would remain the same as the first proposal. Staff has reviewed this alternative and found no objections. This will be further discussed at the commission meeting. M ITEM # 7 RED OAKS WAVE POOL UPDATE Hoyem Basso will present a brief status report on the progress of the Red Oaks Wave Pool and anticipated schedule for letting out and award of bids. -7- ITEM #8 RECREATION MASTER PLAN Program Coordinator Bob Ford and Consultant Michael Chubb from the Snell Environmental- Group (Lansing, Michigan) will make a brief presentation to the Commission regarding the status, scheduling and work plan for the revision of the Master Plan. 8 - 1 I TEM #9 HOLLY 634-31 1 1 CLARKSTON 625-4802 OFFICE HOURS 650 BROADWAY • P.O. BOX 38 DAILY: 8:30 T04:30 DAVISBURG, MICHIGAN 48019 March 26, 1985 OAKLAND COUNTY PARKS & RECREATION COMM, i` p 281985 Oakland County Pik Parks and Recreation Commission REGEIVEL) 2800 Watkins Lake Road Pontiac, Michigan 48054 Dear Manager Ralph Richard: In reponse to our telephone conversation on March 6th, we talked about Supervisor Collin Walls and myself, Sesquicentennial Coordinator for Springfield Township, to attend your April 3rd Commission meeting at 9:30 A.M., Wednesday. It will be our intent to present to your com- missioners our 1986 Sesquicentennial program through -out the entire year and the events we would like held at Springfield Activities Center. In light of the possible construction and refurbishing of the outside and interior of the Activities Center, we want to work very closely with your commission. It would be helpful to know your time table for construction. As Lew Wint will attest, Springfield residents, like Clarkston, have very giving hearts and when we set out to do a project, the major goal is always to help and strengthen the total community. Our Neighbor for Neighbor, Incorporated in 1982, is a non-profit organ- ization that is divided into three major parts; one branch services the Assistance Center, the second branch writes a township newspaper called the P.O.S.T. (People of Springfield Township), and the third branch, which is temporary, is planning the Sesquicentennial events for 1986. Our '86 Sesquicentennial Calendar Events Jan. or Feb. -- Ice Carnival (We would like to work with Blue -Cross Blue Shield with cross-country skiing at Golf Course) Ice Sculpturing and fun games are in the planning stages. March 2nd -- Springfield's Birthday -- Incorporated March 2, 1836 At Activities Center -- All Day Celebration -- U.S. Postage Special Cancellation Day and Fine Art Show -- No Admission April 19 & 20 (18th set up time) -- Business and Garden Show -- No Admission -- At Activities Center May -- Beautification Month and National Walk/Run for Fun (Olympic Walkers would come from all over the U.S.) June 29th -- Historical Home Tour 9-1 - 2 - July (date not set) -- Road Rally August 17th -- 100th Reunion for the Cousins of the Davis Family September 19 & 20th and 26 & 27th --'Two weekends Upper Arena in evening At Activities Center Historical Pageant (possible cast of 200) October 4th -- Springfield Township '86 Grand Sesquicentennial Parade Events all afternoon following parade October 18-19 (17th set up time) Quilting Show -- No Admission At Activities Center December 6 & 7th (5th set up time) -- Davisburg Christmas Craft Show -- No Admission December 13th -- Grand Finale -- Recognition Dinner In April of 1984, Plans for the Sesquicentennial Celebration began. We now have a steering committee of over thirty people, who are working very hard on the many events. Our Schools (Clarkston and Holly) are going to be taking a very active role in this historical event; with spelling bees, family trees, Springfield history, and essay contests. They are also going to be a part of history by having an art contest where the winners will be placed on our 1986 Sesqui-Calendar. Quilting groups and costume making have already started. Some of the reasons why these activities would be helpful to Oakland County Parks and Recreation Commission are: -- Our events will bring into the "Activities Center" thousands of people from areas outside Springfield Township -- Possibility of Bi-annual or Annual Oakland County Parks and Recreation Events 1. Business and Garden Show (Oakland) 20 Quilting Show (Draws people from out of State) 3. Fine Art Show (We in Oakland County have many fine and recognized Artists -- Maybe a committee could be set up to plan and execute programming on a yearly basis with cutural, educational and recreational events at the "Center." The projects that we would like your special consideration and possible reduction of fees for rental are these 13 dates: March 2nd, Sunday -- Special Cancellation Day and Fine Art Show April 19 & 20 (18th set up) Saturday and Sunday -- Business and Garden Show - 3 - Sept. 19 & 20 and 26 & 27 -- Outside Arena -- Historical Pagaent Oct. 18 & 19 (17th set up) -- Saturday and Sunday -- Quilting Show Dec. 13th -- Finale Dinner June 15th -- Renewal Wedding Vows -- Sunday -- (not under N/N but Community project) Dec. 6 & 7th (5 set up) -- Davisburg Christmas Craft Show (not under N/N but community project) Thank you for your kind response in letting us meet with you. HFV:mb Sincerely yours, Helen F. Vergin Coordinator for Springfield Township 1986 Sesquicentennial 9-3 ITEM #10 UNIFORMS SUMMER STAFF SHIRTS Bids have been received for 48 dozen tan summer staff shirts. We have been using this style for several years, and they are used by all part-time employees except lifeguards. The bids are as follows: Each Total Price Craig -Richard $8.20 $4,723.20 Bishop Screenprint 6.24 3,554.24 Kurt's Custom Screening 6.10 3,512.60 Artwear 7.71 4,440.96 Staff recommends awarding the purchase to the low bidder, Kurt's Custom Screening, for $3,513.60. There are sufficient funds in the uniform line item account of the operating budget for this purchase. These shirts were purchased last year at a price of $5.97 each. 10-1 ITEM #11 UNIFORMS LIFEGUARD SHIRTS Staff is requesting the purchase of 26 dozen shirts for the life- guards. These shirts are special in that they are red, white and blue to allow for instant and proper identification as a lifeguard. These colors also correspond to the colors of the suits and jackets. After much searching, the only vendor found was Artwear, located in Birmingham. Based upon other purchases, it is felt the price of $6.75 each is an acceptable price. Staff recommends the purchase of 26 dozen shirts for $2,106.00. There are sufficient funds in the uniform account for this purchase. The Commission has not purchased these shirts for approximately three years. ITEM #12 UNIFORMS LIFEGUARD JACKETS Bids have been received for 20 dozen replacement jackets to be used by our lifeguard staff. These are used for specific identification of the lifeguard when temperatures require the wearing of a light jacket. They are scarlet red in color, have "Oakland County Parks and Recreation" on the front, and "Lifeguard" in big type across the back. The bid summary is as follows: EACH TOTAL PRICE Velva-Sheen $12.50 $3,000.00 Craig -Richard 16.00 3,880.00 Tal Tane 14.50 3,480.00 Kurt's Custom 17.45 4,188.00 Write Wrappings 13.25 3,180.00 It is recommended the purchase be awarded to the low bidder, Velva- Sheen, for $3,000.00. Funds are available in the Operating Budget's uniform line item for this purchase. The jacket supply the Commission had previously was ruined in a mishap with the laundry service earlier this year. These jackets will be restocking our supply. Negotiations are being held with the cleaners for damages. 12-1 ITEM #13 UNIFORMS SPORT SHORTS Bids have been received for the purchase of 23 dozen sport shorts for our summer staff. These shorts are available for staff who are not involved in maintenance functions as a substitute for long pants. Staff at the Wave Pool/Water Slide, Golf Courses, Mobile Recreation, Court Games Complex, and cashiers normally wear shorts. There are few vendors that can provide shorts in the gaantity and style requested. EACH TOTAL PRICE Washington Clothiers $9.40 $2,594.40 Detroit, Michigan * National Dry Goods 2.75 759.00 Detroit, Michigan *Bid did not meet specifications. They could only provide a gym/type short. Washington Clothiers' price is the same as the shorts we purchased from them last year. This company has been the only company Purchasing has been able to find that can supply this style of short. Staff concurs with Purchasing's recommendation to award.this pur- chase to Washington Clothiers for 23 dozen shorts, at a total price of $2,594.40. There are sufficient funds in the Operating Budget's uniform line item for this purchase. Bid price is the same as the shorts we purchased last year. 13-1 ITEM #14 KROY LETTERING SYSTEMS INDEPENDENCE OAKS NATURE CENTER Bids were received for the purchase of two Kroy Lettering Systems for the Independence Oaks Nature Center. They are as follows: Kroy Center $1,889.30 Flint Blueprint 1,942.45 DMI Industries 1,934.80 The Kroy Lettering Systems (80E and XL) will be utilitized primarily in conjunction with nature center exhibits containing signs and/or labels that will. periodically change. In addition, the systems will allow the staff to create professional lettering for program signs, trail text, educational transparencies, and informative literature. Staff concurs with Purchasing's recommendation to award the bid for the Kroy Lettering Systems for the Independence Oaks Nature Center to the low bidder, Kroy Center. There is $2,170 in the Operating Equipment budget for this purchase. 14-1 ITEM #15 ADMINISTRATION MEMORY TYPEWRITERS Last year we requested the Computer Services Division to review our office system and equipment and to study several typist positions in our Administrative offices to help us evaluate the system and make recommendations for greater efficiency at a reasonable cost. Their study showed that our typing requirements were scattered over several different office locations within the Waterford Complex and that no one position was exclusively typing. As a result, a stand-alone word processing system or mini -computer would not be cost beneficial at this time. However, the Director of Central Services did recommend the use of the new "memory typewriters" on the market today. These machines have memory storage capacity and are in effect "mini -word processors". In the 1985 operating equipment budget we requested two of these memory typewriters. They were to be assigned to the Recreation Section and the typist for our Public Communications and Design Sections. Since then, we feel that the Manager's secretary should be included. That position was not studied by Central Services. We then had the three employees involved review and use several brands of memory typewriters, and they agreed the best typewriter for our needs was a Canon AP-550. Purchasing was then asked to request competitive bids on this typewriter. The results are as follows: ANNUAL VENDOR WARRANTY PERIOD MAINT. COST PRICE Hovinga Business Systems 6 Months $268.66 $2,117.78 Parts & Labor PB Electronics 6 Months 235.00 1,925.00 Parts & Labor Midwest Business 1 Year 160.00 1,834.00* Parts & Labor Int'l Calculator Sales 1 Year 150.00 1,790.00 Parts & Labor *Alternate Bid: Silver Reed EX66 with Disk Drive, unlimited storage In view of the above, we recommend awarding the purchase to the low bidder, International Calculator Sales for three (3) Canon AP-550 memory typewriters at $1,790.00 each, for a total cost of $5,370.00. There is $4,000.00 in the operating equipment budget. The $1,370.00 will be taken from the surplus of that fund. Three of our oldest typewriters in our system will be placed in the auction. 15-2 ITEM #16 BACKHOE WHITE LAKE OAKS We have received from Purchasing the following bids for a 3-point hitch backhoe unit: Flint Ford $4,184.24 Utica Ford Tractor 3,999.95 AIS Construction 3,588.99 Munn Ford Tractor 4,298.50 Capital Equipment NO BID Bitten Brothers 3,700.00 King Brothers NO BID Justification: The backhoe unit will be a replacement for a 20-year old model that needs$1,600 worth of parts to be rebuilt. The old unit will be placed in the County's spring auction for sale. This backhoe unit will be shared between the golf courses and can be attached to our existing tractors. The backhoe will be used for various capital and daily maintenance projects. Staff expects this equipment to have a 15-year lifespan. Staff recommends the Commission award the bid to the low bidder, AIS Construction, for $3,588.99. There is $4,000 in the Operating Equipment Budget for this item. 16 - l I L .:. pu'i e rr- G r M kC�, 1 's 1-1M-0 doo 7 A "�4 NI 2; -4- 7 lz. A Woods backhoes can be safely 'locked' in compact position for transport and storage. -Z -.,ca e-gory 1,3-point hitch 'and t rpm PTO 5.0 G.P.M. with 7, PTO pump and high pressure fit - JjF, tings. Suction side filter,and mount eliminates s de -to -side reservoir free -play movement of,the 3- filler tube are both in I hitch.'.Saf-T7-Lok0 is offered easy access routine i t 71 pointa as tandard'equipment and com- nance are rein- bine'd with the wide stance canti- levered stabilizers offers a sturdy, forced box frame construction.'. -safe work base'.,-:`_" - ._.All major pivot points are hard- ened steel with grease grooves_',� Fo r or ease of and fittings at high wear JJV_ S., point two an operation d levers acti- " all the hydraulically con - with guard rail, protected foot'-.. trolled reaching, digging,- lifting, -rest, and adjustable seat for. best-', • .swinging and%dumping functions operator position and visibility,"',-', _ of your V U Woods backhoe. are offered bn both models Lk r"Wi-lew �4 i �..w F-Tarl_00 hitch untmg 16 - 2 ITEM #17 FERTILIZER PARKS AND GOLF COURSES We have received from Purchasing the following bids on 73 tons of Fairway, 4 tons of Tee, 7 tons of Green, and 4 tons of Milorganite Fertilizer: 73 Fairway 4 Tee 7 Green 4 Milorganite Terminal NO BID NO BID NO BID NO BID Burdicks $27,900.60 $1,528.80* $3,157.00 $ 747.00 Shemin NO BID 1,867.20 3,805.20 810.00 Turf Grass 22,863.60 1,600.00 3,080.00* 790.00 Lesco 20,148.00 NO BID 3,193.25 NO BID W. F. Miller 27,010.00 1,952.00 3,416.00 NO BID Benham 28,397.00 =,556-003,122.00 780.00 Turf Chem. 21,754.00 1,656.00 3,213.00 680.00 Lawn Equip. NO BID NO BID NO BID NO BID *Did not meet specifications. This fertilizer will be used in the 1985 growing season. Staff concurs with Purchasing to split the bid and award the bids to the following bidders who meet specifications: 73 tons of Fairway fertilizer to Lesco for $20,148.00 4 tons of Tee fertilizer to Benham for $1,556.00 7 tons of Green fertilizer to Benham for $3,122.00 4 tons of Milorganite to Turf Chemicals for $680.00 The funds for these expenditures will come from the Grounds Maintenance budgets from each respective park and golf course. 17 - 1 ITEM #18 OAKLAND COUV' VY INTER -DEPARTMENTAL MEMO From: Gene Ziegler - Purchasing Division To: Chuck Ross - Parks & Recreation Subject: Contract 85 29/C 1 - Road Chloride March 28, 1985 Requests were sent to all the contractors who quoted on chloride last year however, we only had a response from three. I talked to the Road Commission to see if they would give us a price but they are prohibited from performing any work on private roads. Private roads are defined as roads which are not maintained with highway tax funds. We recommend award to ABC Oil Service. Their price is one cent per gallon higher than last year. ABC Oil Service - $0.27/gal. Tri-County Dust Control - 0.29 Mich. Dust Control - No Bid Central Waste Oil Service - No Bid Bill's Dust Control - No Bid Michigan Chloride Sales - $0.345/gal. The chloride will be used at Addison, Groveland, Independence, Springfield YAC, and Waterford. Last year we used 77,600 gallons for a total cost of $20,176.00. If we use the same number of gallons in 1985, it will cost us $20,952.00. Staff also recommends awarding to ABC Oil Service at $.27/gallon. Funds are available in the Grounds Maintenance budget for the respective locations. GZ:lm 18 - 1 ITEM #19 1984 AUDIT REPORT Enclosed is a copy of the 1984 Audit Report of the financial records of the Parks and Recreation Commission. The report shows we are in sound financial condition. Mr. Don Van Loo of Janz & Knight cannot be present at this meeting; however, he will be available for the next meeting. As indicated in the transmitted letter from Janz & Knight and on page 4 of the audit report, five of our budget centers had an excess of actual expenditures over the approved budget. These amounts are not significant and the total actual expenditures for operations are less than the total budget. Therefore, staff recommends the Commission amend the 1984 operating budget to a total of $4,868,862, with the budget amounts for each budget center as listed on page 4 of the audit report. This amendment to the budget is in accordance with the Michigan Uniform Budgeting Act and the 1984 General Appropriations Act of the Parks and Recreation Commission. 19 - 1 ITEM #20 MANAGER'S REPORT ---The winning slogan for the summer was: For All Seasons For All Reasons Oakland County Parks This was submitted by Jeanine Gillikin, our public communications intern. A close second place was: Make Recreation Your Vacation in An Oakland County Park by Rob Coffey. I thank all of the employees who submitted an idea; they showed a lot of creative spirit. ---Special dates for you to be aware of: 1) We are having a luncheon for Betty Guest on Friday, March 19, at Mitch's II. If you would like to attend, please let Karen know. 2) On May 1, the Oakland Parks Foundation is hosting their Annual Dinner at Addison Oaks. 3) The Parks and Recreation Commission will be holding their annual Staff Recognition Dinner on May 13 at Glen Oaks. As more plans are confirmed, staff will be getting back with you to update details. ---The attached is a letter I sent to Glen Dick in regards to the safety for this summer. I am recommending that we go with Safety, until I have a chance to personally review their effectiveness in our parks system. ---I have met with the Paglino brothers in regards to the running of the Red Oaks Driving Range for the entire year. Right now we are checking on two things to see if it's possible: 1) the taxation situation of running a business on our property, and 2) the use of the equipment, and each's responsibility to the site. I will bring you up to date at the meeting. ---We would like your recommendation on dates for our park tour and also the parks you would like to visit. Tentatively we are planning this for the first week of June, which would be June 6. ---On March 28 I met with WRIF staff to review the need of parks and recrea- tion for our county and what other issues we have that would be a concern to our parks system, such as funding, public rel-ations, and user feedback. 20 - 1