HomeMy WebLinkAboutAgendas/Packets - 1989.04.19 - 39839r
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OAKLAND COUNTY
PARKS & RECREATION
COMMISSION
2800 Watkins Lake Road
Pontiac, Michigan 48054-1697 • (313) 858-0906
April 14, 1989
Ralph A. Richard Lewis E. Wint
Manager Chairman
Jon J. Kipke Jean M. Fox
Assistant Manager Vice Chairman
Pecky D. Lewis, Jr.
Secretary
George W. Kuhn
Richard D. Kuhn, Jr.
Thomas A. Law
Daniel T. Murphy
Ralph Nelson
John E. Olsen
Richard V. Vogt
To the Members of the
PARKS AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION
as follows:
TIME . . . . . . . . . . . . . . . . . Wednesday, April 19, 1989
9:00 a.m.
PLACE . . . . . . . . . . . . . . . . . Parks and Recreation Office
2800 Watkins Lake Rd.
Pontiac, MI
PURPOSE . . . . . . . . . . . . . . . . Regular Meeting.
This meeting has been called in accordance with the authorization
of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation
Commission.
RR/jg
Sincerely,
Ralph Richard
Manager
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
April 19, 1989
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes of the April 5, 1989, Meeting.
4. Waterford Oaks Paddle Club Proposal.
5. Feasibility Study - Orion Oaks.
6. Master Plan - Addison Oaks.
7. U.S. Army Reserve Training Site Request - Groveland Oaks.
8. Bid Item: Grass Seed - Golf Courses.
9. Bid Item: Turf Chemicals - Golf Courses.
10. Bid Item: Irrigation Improvements - Springfield Oaks Golf Course.
1L. Manager's Report.
12. Old Business.
13. New Business.
14. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 5, 1989
The meeting was called to order at 9:15 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
Chairman Wint introduced Commissioner Fred Korzon who, as chairman of SEMCOG from
Oakland County, is replacing Daniel Murphy on the board.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing
Oakland Parks Foundation
Waterford Oaks Paddle Club
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Steve Vanden Bossche, Engineering Aide
Susan Wells, Recreation Supervisor
Jackie McParlane, Recreation Supervisor
Skip Roche, Grounds Maintenance Supervisor
Frank Wells, General Maintenance Mechanic
George Saffell, Parks Maintenance Aide
Carole Ann Lippincott, Intern
Glen Dick, Director
Lloyd Hampton, Manager
Fran Greenebaum, Executive Director
Dan Travis
Don Mitchell
Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the minutes
of the meeting of March 1, 1989, and the March 1 Public Hearing for
the Grant Pre -Applications, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the payment of
Vouchers 2-255 and 3-1 through 3-287; the Interdepartmental Payments
for the January charges paid in February; and the Transfer Vouchers
for the January charges.
3 - 1
(Commission Meeting, April 5, 1989)
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint
(9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mr. Olsen, supported by Mr. G. Kuhn to receive the Statement
of Operations for the month ending 2-28-89 and the Activities Report
for February, 1989.
Motion carried.
Manager Richard introduced George Saffell, Parks Maintenance Aide from Addison
Oaks, and Frank Wells, General Maintenance Mechanic from Independence Oaks. Both
employees will be retiring from the department on April 14, 1989.
Commissioner Law arrived at 9:23 a.m.
PLATFORM TENNIS PROPOSAL:
The Waterford Oaks Paddle Club approached staff with a proposal to have the Com-
mission re -consider building the platform tennis facility at Waterford Oaks.
The Waterford Oaks Paddle Club will have its members sign a Letter of Intent for
them to pay a maximum annual fee of $150 per member to the Commission for 15 years,
which would be the expected payback period of the court construction cost.
The Club would enroll a minimum of 32 members for two courts or a minimum of 59
members for four courts. For this cooperative venture, if more members are enrolled,
the annual fee would go down per member.
Also, the club is negotiating with an Oakland County firm who may be willing to
donate their two aluminum platform tennis courts to the Oakland Parks Foundation
for the Parks. These would have to be moved to the Waterford Oaks site.
Corporation Counsel has reviewed the Letter of Intent and approved it with the
following change: The phrase "Club members will have exclusive privileges..."
be changed to "Club members will have priority privileges..."
Staff recommended the Commission authorize the building of the four platform tennis
courts with the receipt of signed Letters of Intent from the members of the Water-
ford Oaks Paddle Club for a payback period of 15 years.
Questions were raised on the number of hours the members play in conjunction with
the proposed annual fee, the level of anticipated play and operating costs.
Secretary Lewis suggested the Commission lease the property to the Waterford Oaks
Paddle Club for $1 per year and let them build the courts they prefer. The Com-
mission would work out some provision for them to have priority use of the courts
and anyone else using the facility would pay a fee we would collect, which would
help offset the club's costs in building the facility.
3 - 2
(Commission Meeting, April 5, 1989)
Commissioner Law also suggested, in light of the declining number of people en-
gaged in this sport, the Commission earmark the funds for public tennis courts.
Vice Chairman Fox remarked that constructing these courts would fit in with her
understanding of the parks system's philosophy of providing a diversity of facili-
ties.
Moved by Mrs. Fox, supported by Mrs. Tomboulian to authorize the build-
ing of the platform tennis courts with the receipt of signed Letters
of Intent from the members of the Waterford Oaks Paddle Club for a pay-
back period of 15 years.
Commissioners expressed dissatisfaction with the proposed finances, preferring
an escalated fee scale, a shorter payback period of five years, or possibly a
more legally binding agreement, such as signed promissory notes.
Also noted was the Commission's philosophy of trying to keep fees down to allow
us to provide a service but without unfairly competing with private enterprise,
and this proposal does not do that. A private platform tennis club in Ann Arbor
charges a $100 initial fee, annual dues of either $150 per family or $100 per
individual membership, plus an hourly rate of approximately $8 or $10.
Mrs. Tomboulian withdrew her support of the motion; Mrs. Fox withdrew
her motion from the floor.
Commissioners requested the paddle club work with staff to prepare a new proposal
that addresses the Commission's concerns, plus work to get a formal commitment
on the donation of the two courts, and present the new proposal at the April 19
Commission meeting.
ADDISON OAKS LAGOON SYSTEM:
Staff noted that as a result of routine procedures for the building addition at the
Addison Oaks Conference Center, the State of Michigan Health Department notified
staff that they now require in-depth hydrogeological and engineering information
on the lagoon system at the park. This information must be provided before the
proposed conference center addition can be built and will probably be required
before any other major development in the park can be done.
Staff requested Commission authorization to hire a consultant to do the hydro -
geological and engineering studies.
Commission concurred with staff's recommendation to hire a consultant to do the
studies as quickly as possible.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Vogt, supported by Mrs. Tomboulian to award the bid for
the purchase of three period lights at the contact station and two light
fixtures for the new staging area at Addison Oaks to the low bidder,
Graybar Electric, in the amount of $4,400.50.
Motion carried.
3 - 3
(Commission Meeting, April 5, 1989)
Chairman Wint excused himself from the meeting at 10:45 a.m.; Vice Chairman Fox
assumed the chair.
Moved by Mrs. Tomboulian, supported by Mr. Vogt to approve the follow-
ing bids:
Contract for a 100 ft. 6" well, including stainless steel screen, air
volume control, pitless adaptor, 7k hp submersible pump and miscel-
laneous fittings for the new concession building at Groveland Oaks to
Layman Well Drilling in the amount of $10,402.00, plus a 5% contingency
of $520.00, for a total budgeted allowance of $10,922.00.
Contract for the landscaping around the Groveland Oaks concession build-
ing, including the installation of trees, shrubbery, and ornamental
grasses, to Marine City Nursery with a low bid of $8,419.00, which in-
cludes 1200 sq. yds. of hydroseeding, plus a 5% contingency in the amount
of $421.00, for a total budgeted allowance of $8,840.00.
Contract to break out and replace 1500 sq. ft. of concrete sidewalk
in the beach area of the Independence Oaks swim pond to P & M Marine
in the amount of $5.10 sq. ft., for a total of $7,650.00.
Pipeline playground equipment for two play areas at Independence Oaks
from Clayton Company in the amount of $10,000.00.
One Daihatsu HiJet 4-wheel drive utility vehicle with dump box for
Addison Oaks from Pfeiffer/Daihatsu in the amount of $10,838.00.
Contract to purchase and install a fuel pump and storage system at
Independence Oaks from the low bidder, Hawkins Equipment Company, in
the amount of $4,375.00.
Lochinvar hot water heater for the Glen Oaks Clubhouse from the low
bidder, Harrison Piping, in the amount of $5,485.00.
A Ransomes 5-gang 25 hp diesel hydraulic mowing tractor for Glen Oaks
from the low bidder meeting specifications, Ideal Mower, in the amount
of $28,000.00.
A 4-wheel Cushman Model 459 flatbed truckster for Groveland Oaks from
the low bidder, Bohl Equipment, in the amount of $6,797.00.
Split the bids for the fertilizer for the golf courses and parks and
award as follows: 8 tons greens fertilizer and 24 tons tee and fairway
fertilizer from the low bidder, Frontier Distributors, in the amount
of $15,576.00; total purchase price for the fertilizer is $27,748.80.
Two Smithco riding sprayers for the Red Oaks and Springfield Oaks Golf
Courses from Lawn Equipment Company in the amount of $18,590.00.
20 dozen women's swimsuits and 14 dozen men's swimsuits for the life-
guards throughout the parks system from the low bidder, Tri-County
Sports, in the amount of $6,612.00.
3 - 4
(Commission Meeting, April 5, 1989)
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Fox
(9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ASBESTOS ABATEMENT - ADDISON OAKS:
As noted at the November 16, 1988 Commission meeting, fees were to be negotiated
separately with the contractor for asbestos abatement at Addison Oaks for the
crawl space at the Conference Center. Results of the negotiations are as follows:
Removal of approximately 200 linear feet of asbestos pipe insulation by the con-
tractor, Dependent Insulation Company, for $8,400.00; air monitoring and project
management by Asbestos Management, Inc., for $2,580.00; for a total additional
project cost of $10,980.00. New total for the abatement project at the park is
$38,164.62; anticipated budget was $40,000.00.
Staff recommended approval of the proposed contract additions.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to approve the contract
amendments for the asbestos abatement at the Addison Oaks Conference
Center as follows: Removal of approximately 200 linear feet of asbestos
pipe insulation by the contractor, Dependent Insulation Company, for
$8,400.00; air monitoring and project management by Asbestos Management,
Inc., for $2,580.00, for a total additional project cost of $10,980.00.
Motion carried.
R ESOLTTTTnNS
Moved by Mrs. Tomboulian, supported by Mr. Vogt to approve the following
resolutions:
WHEREAS, George L. Saffell has served with the Oakland County Parks
and Recreation Commission since March 8, 1977; and
WHEREAS, George has worked as Park Maintenance Aide at Addison
Oaks County Park for twelve years, terminating his services on Friday,
April 14, 1989; and
WHEREAS, he is that individual who is always ready for a good joke,
either with the employees or to guests of the park, acting as an un-
official park host; and
WHEREAS, his ability to meet other people has generated a good
working environment at Addison Oaks County Park; and
WHEREAS, George is a gentlemen of many careers, including working
in a flour mill, as an MP in the army, a farmer, and as an owner of
a flea market.
3 - 5
(Commission Meeting, April 5, 1989)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission and Addison Oaks staff bid farewell to George
Saffell. The Parks Commission is fortunate to have benefited from his
service, and congratulate him on a job well done and wish him and his
family well in the future and throughout their travels.
and
WHEREAS, Franklin J. Wells has served with the Oakland County Parks
and Recreation Commission since September 22, 1980; and
WHEREAS, Frank will complete his service with the Oakland County
Parks and Recreation Commission at Independence Oaks County Park on
April 14, 1989; and
WHEREAS, Frank performed his duties as General Maintenance Mechanic
in a conscientious manner and to the high standards of the Oakland County
Parks; and
WHEREAS, he has been known to leave a tool or two in a forgotten
place, such as a pit toilet, pipe alley, picnic shelter and a fishing
dock; and
WHEREAS, Frank has baptized a number of valuable items in Crooked
Lake, including a tape measure, his glasses, and most important, him-
self; and
WHEREAS, he has done an outstanding job and has been a very dedi-
cated employee of the Parks System.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission and the Independence Oaks County Park staff thank
him for a job well done, and wish Franklin J. Wells and his lovely wife
of almost 40 years, Vivian, every moment of happiness and health through-
out their retirement years.
Motion carried.
Commissioner G. Kuhn was excused from the meeting at 11:15 a.m.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The new golf course policies and procedures manual was distributed; the follow-
ing changes were recommended:
Page 3, Paragraph 8: change the phrase "when the equipment is in great
supply" to read "when the equipment is in ample supply."
Page 13, under Holes in One: Add the following newspapers to the list
for notification preferences: Observer/Eccentric and Daily Tribune.
3 - 6
(Commission Meeting, April 5, 1989)
Page 15, under Passes:
Change Paragraph #2 to read as follows: "A certain number of gold
passes are issued to retired parks employees and retired park com-
missioners. Their privileges are the same as for white passes."
Add Paragraph IFS: "Present park commissioners are issued a park
pass. This pass entitles them to equipment and playing privileges
upon their request; prime time is included."
NEW BUSINESS:
---Recreation Supervisor Jackie McParlane reported that the County's "Sparks"
wheelchair basketball team recently won the sectional tournament, thereby winning
the privilege of going to the national tournament to be held in Connecticut the
weekend of April 6.
The Commission directed staff to send a telegram to the team wishing them good
luck in the tournament.
---Commissioner Tomboulian requested, in conjunction with action by the Paint
Creek Trailways Commission, that the Parks Commission consider setting back our
boundary easement at Orion Oaks to accommodate hiking/biking trails. Staff noted
that the setback has already been placed for that purpose.
UNFINISHED BUSINESS:
Secretary Lewis inquired as to whether anything has been done regarding his request
for the County Board of Commissioners to consider setting up a fund for future
park acquisitions.
Commissioners suggested including in the proposal for this request that the time
period may possibly be only until our millage is renewed, at which time we will
actively pursue an additional millage for acquisition.
Staff was directed to explore the possibilities, make a proposal to the Board of
Commissioners' Planning and Building Committee and report back to the Commission.
---Commissioner Olsen suggested, in compliance with direction set at the Commis-
sion retreat last year, that staff begin presenting park master plans for review
at Commission meetings with light agendas, rather than cancelling meetings.
Staff concurred and will begin presenting those master plans at the next meeting.
The next Commission meeting will be Wednesday, April 19, at 9 a.m.
The meeting was adjourned at 11:40 a.m.
Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
ks
3 - 7
ITEM ##4
PROPOSAL
WATERFORD OARS PADDLE CLUB
As directed at the April 5, 1989 Commission meeting, members of
the Waterford Oaks Paddle Club will be at the meeting to present a
revised proposal for the construction of new platform tennis courts
at Waterford Oaks.
For your information, enclosed is a copy of staff's report from
the meetings of September 21, 1988, and January 4, 1989.
4-1
PLATFORM TENNIS
Recently, the Oakland County Parks and Recreation Commission received through
Chairman Wint letters from 31 persons concerned about the replacement of the plat-
form tennis courts. They all state the following concerns:
1. They be replaced with aluminum deck and aluminum superstructure.
2. They be lighted.
3. The deck be heated so as to melt snow.
4. They have wind screens.
5. They be constructed at Glen Oaks instead of at Waterford Oaks.
Those persons responding by letter are:
D. K. Mitchell
Harriet Hartman
Neil W. Hanns
Scott Mansager
Mark J. Lammert
John Nye
Gary T. Garavaglia
Tim Klinda
Jon Uffelman
Neal Marcus
Tony Guccardo
Anita Marcus
Gloria A. Mitchell
James A. Garrity
Larry R. Jenkins
Michael R. Dinnin
Carl Hartman
Jay Reynolds
Creighton W. Runnette
Kevin McGunness
Patricia B. Ducey
David V. Richy
Dale L. Gott
Lyle Dahlberg
Dottie Holmes
Dianne Dickelmann
Barbara Thomas
Peter Schmidt
Betsy Hodges
Charles A. Thomas
Dave Chapman
Staff has received estimated costs on new courts. It appears $45,000 per
court is a good figure. This would be $180,000 for the four as requested by the
platform tennis group. In addition, it will cost approximately $3,500 to demolish
and remove the existing Waterford courts.
Currently, the platform tennis program has 16 players (maximum) on Tuesday
evenings for the Inter Club league and a maximum number of players on Wednesday
evenings for the intermediate league. Each program has a fee of $25 per person
for a revenue for the 32 players of $800. They will play two sessions this winter
4-2
(Platform Tennis)
plus one session next fall, which will generate approximately $2,000 in total
revenue.
Staff concurs with the group on the following points:
The Glen Oaks location would generate more exposure, be more marketable,
and would be in a more densely populated area.
The Waterford courts are not repairable.
New courts should be totally aluminum, heated, and lighted.
Cost to build would probably be the same at either Waterford Oaks or Glen
Oaks.
There is adequate space for four courts at Glen Oaks.
Program would probably generate more revenue at Glen Oaks.
Staff feels there is a philosophical decision to be made by the Commission
as to whether this facility meets the facility uniqueness and the community demand
desired to continue with this program. If so, it will be at an estimated cost
of $183,500. If new courts are to be constructed, staff recommends they be con-
structed at Glen Oaks.
4-3
PLATFORM TENNIS COURTS
WATERFORD OAKS
Recently, the Commission was presented with a request to replace
the platform tennis courts with new aluminum heated courts. Prices
for the replacement of the four courts have been received and are as
follows:
Courts Marketing, Inc. $118,600.00
Clawson, Michigan
Casco Enterprises 137,000.00
White Plains, New York
Subsequent to this presentation, a number of the Commissioners
were able to visit the existing courts for an inspection and explanation
of the present court conditions.
Attached you will find participation information covering 1983
through the spring of 1988. As a general statement, there has been
a consistent nucleus of 35 to 40 persons. Also attached is detailed
information on the replacement courts.
Over the years staff has conducted various media campaigns and
programs to increase and maintain particpation. This has consisted
of television coverage, radio station sponsorship, local, regional and
national tournaments sponsored by Michelob, video filming for cable
television, open houses, "paddle party", media days, and a variety of
age groupings and leagues. With all this effort behind the facility,
it still failed to expand into more than 30 to 40 players involved.
HE
PLATFORM
TENNIS
Day
Teams
1988
Monday
5
Tuesday
8
Wednesday
8
Saturday
Sunday
Tournament
6
1987
Monday
2�
Wednesday
8
Saturday
Sunday
Tournament
10
1986
Monday
8
Wednesday
8
Saturday
Sunday
Tournament
8
Tournament
16
1985
Monday
7
Tuesday
2k
Wednesday
8
Thursday
6
Saturday
Sunday, Mixed
6
1984
Monday
8
Wednesday
8
Sunday, Mixed
4
Tournament
16
Tournament
8
1983
Monday
8
Wednesday
8
Friday, Mixed
4
Tournament
5
Tournament
15
Participants
10
16
16
8 - 16
8 - 16
12
5
16
8 - 16
8 - 16
20
16
16
8 - 16
8 - 16
16
32
14
5
16
12
8 - 16
12
16
16
8
32
16
16
16
8
10
30
4-5
PLATFORM TENNIS
FINANCIAL
Revenue
Revenue
Leagues
Tournaments
Expenses
1987
$ 1,976
$ 340
500
1986
1,041
272
500
1985
1,349
845
500
1984
2,232
650
4,400
1983
2,607
500
4,400
OAKLAND COUNTY
INTER -DEPARTMENTAL MEMO
Date Sept.9.
From:
Steven VandenBossche Design and Development
To: Tom Jackson, Waterford Oaks
Subject:
Demolition of Platform Tennis Courts
I have called the demolition company and they are going to
back to you with a quote on Monday.
ease let me know if they do not get with you.
4-. r T
_ TD
4-7
ITEM ##5
FEASIBILITY STUDY
ORION OAKS
Bill Carlton from Ketchum, Inc., will present the Orion Oaks fund
raising feasibility document for discussion.
5-1
ITEM #6
MASTER PLAN
ADDISON OAKS
The Addison Oaks master plan that was developed in 1978 will be
presented. Staff will show what's presently there and open discussions
for proposed changes for the future.
6-1
ITEM #7
U.S. ARMY RESERVE
TRAINING SITE REQUEST
GROVELAND OAKS
The U.S. Army has used Groveland Oaks County Park as a mobiliza-
tion site in the event of an emergency and for learning operations for
a number of years.
Enclosed is a copy of the U.S. Army request letter seeking Commis-
sion approval to use this site again for 1989.
There is no fee consideration for the use of the park. Park use
for this program is generally in the fall or spring at the approval
of the Park Supervisor and Chief of Park Operations.
FMA
u
DEPARTMENT OF THE ARMY
HEADQUARTERS, 2D BRIGADE (INF), 70TH DIVISION (TNG)
GUY M, WILSON US ARMY RESERVE CENTER
1909 KEARSLEY PARK BLVD, FLINT, MICHIGAN 485C6 3513
21I larch 1989
AFKE-GC-TN3A-TBSB
Mr. Daniel J. Stencil
Chief of Parks
2800 Watkins Lake Road
Pontiac, Michigan 48054 -1697
Dear Mr. Stencil,
On April 2, 1987, The Oakland County Parks &- Recreation Commission
granted permission to the 2nd Brigade, 70th Division to use Grove -
land Oaks County Park as an alternate assembly area in the event
of mobilization, (I have enclosed your letter to us regarding this
matter.)
Normally, the 2nd Brigade would use its reserve centers in Flint
and Pontiac as its primary assembly area(s). If unable to use the
primary assembly area, it is required that each unit select and
coordinate permission to use an alternate assembly area,
Since there is an annual requirement on our part to seek or reaffirm
permission regarding an alternate assembly area, we again ask for
the availability of Groveland Oaks County Park for this purpose.
Your permission to use the park will enhance our ability to mobilize
and deploy quickly in the event we are mobilized.
Thank you for your consideration. If you have questions regarding
this matter, please contact me at the Flint Reserve Center. The
phone number is 1-238 4673/4
Sincerely,
KENNETH A. KIRCOFF
IIISG, ITS, USAR
Intelligence Sergeant
7-2
Ralph !?ichard
Lewis E. Wint
Manager
_
Chairman
Jon J. Kipke
Jean M. Fox
Assistant Manager
Oakland Count
Vice -Chairman
D. Lewis Jr.
`,/
Secretary
Secretary
John R. Gnau
Parks & Recreation
George W. Kuhn
Lillian V. Moffitt
• •
Walter Moore
Com mission C C i o i�i
Daniel T. Murphy
1 1 1 J J v� 1
Carol E. Stanley
-
Richard R. Wilcox
2800 WATKINS LAKE ROAD PONTIAC, MICHIGAN 48054-1697 (313) 858-0906
April 2, 1987
Captain Richard C. Farnsworth
Department of the Army
Headquarters, 2nd Brigade, 70th Division
Guy M. Wilson US Army Reserve Center
1909 Kearsley Park Blvd.
Flint, MI 48506-3513
Dear Captain Farnsworth:
The arrangements for use of Groveland Oaks County Park for the purpose
of rally and training site for the U.S. Army Reserve, 2nd Brigade, 70th
Division has been approved by the Oakland County Parks and Recreation
Commission.
Please be advised that non -emergency use of these facilities for use
of training will be coordinated through the park supervisor as noted below:
GROVELAND OAKS COUNTY PARK - Clyde Herb, Park Supervisor
5390 Grange Hall Road
Holly, MI 48442
Phone: 634-9811 (Park) 634-1300 (Maint. Bldg.)
In the event of an emergency during non -park hours, access to this
facility may be required. Please contact the Oakland County Public Safety
Division at 858-0931. Public Safety will contact the necessary personnel
to accommodate your request.
If you should have any questions regarding these arrangements, please
contact me at 858-4944.
Thank you!
Sincerely,
niel J. Sten i
Chief of Parks
cc: Leanne Robinson, Oak. Co. EMS/Emergency Control
DJS : j eb
7-3
Addison Oaks • Glen Oaks • Groveland Oaks 9 Independence Oaks • Orion Oaks • Red Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks
ITEM tt8
GRASS SEED
GOLF COURSES
We have received from Purchasing the following bids for the purchase
of our annual supply of grass seed for the golf courses:
Turf Chemicals $4,097.75
Owosso, MI
V.A.P. Incomplete Bid
Blacklick, OH
Benham Chemicals 3,786.00
Farmington Hills
Turfgrass, Inc. 4,654.00
South Lyon, MI
Lesco, Inc. 4,705.00
Rocky River, OH
Frontier Distributors Incomplete Bid
Troy, MI
Amcorn Hybrid 4,165.75
Brighton, MI
This bid included the following types and amounts of seed:
100 lbs. Bentgrass Seed
1,000 lbs. Ryegrass Seed
1,000 lbs. Kentucky Bluegrass Seed
600 lbs. Red Fescue Seed
Staff agrees with Purchasing's recommendation to award the bid to
the low bidder, Benham Chemicals, for $3,786.00.
Funds for this expenditure will come from the Grounds Maintenance
line item from each golf course.
M
ITEM #9
TURF CHEMICALS
GOLF COURSES
We have received from Purchasing the following bids for the pur-
chase of our annual supply of nine turf chemicals, such as fungicides
and herbicides to treat the golf courses:
Lesco
Ohio
Turf Chemical
Owosso
Turf Grass
South Lyon
Utica Distributors
Utica
$ 4,767.20
No bid on 3 items, plus
did not meet specs.
6,011.50
No bid on 2 items
10,943.20
7,309.32
No bid on 2 items
V.A.P. 6,854.93
Ohio Did not meet specs. on
1 item
Benham Chemicals 6,752.82
Farmington Hills No bid on 1 item
Staff recommends awarding the bid for 8 of the chemicals to the
low bidder, Benham Chemicals, for $6,752.82, and awarding to Turfgrass
of South Lyon for the one item no other vendors were able to quote on
for $645.00. Total purchase price for all the turf chemicals will be
$7,397.82.
Funds for these expenditures will come from the Grounds Maintenance
line items of each golf course's operating budget.
9-1
ITEM #/10
IRRIGATION IMPROVEMENTS
SPRINGFIELD OAKS GOLF COURSE
We have received from Purchasing the following bids for the renovation of
the electrical control system and some replacement and additional sprinkler heads
on the irrigation system at Springfield Oaks Golf Course:
Dutton Irrigation $62,455.00
Drayton Plains
Thielen Turf Irrigation 80,491.00
Mt. Pleasant
Waterways 78,500.00
Dearborn
Bluewater Contracting NO BID
Armada
Lakeside Irrigation NO BID
Utica
Countryside Irrigation NO BID
Warren
The existing 15-year old electrical control system has deteriorated to the
point that we can no longer keep it operating. The original equipment that was
installed, Safe T Lawn, has gone out of business and parts are no longer available.
We have selected the Toro equipment to be installed on this project because of
its proven record at Red Oaks and its reputation in the industry.
The contract would consist of the following:
Replace 30 fairway sprinklers
Replace 29 electrical field satellites
Install new central programmer
Add 5 new quick coupling valves
Install pipe and wire as needed
Staff agrees with Purchasing's recommendation to award the contract to the
low bidder, Dutton Irrigation, for $62,455.00. Staff also requests a 5% contingency
of $3,123.00, for a total cost of $65,578.00.
Funds for this expenditure will come from the Capital Improvement Budget.
There is $50,000.00 budgeted for this project, and the funds for the remaining
balance will come from other capital projects at Springfield.
10-1
ITEM #11
MANAGER'S REPORT
---Attached for your information is a copy of the letter sent by the
Commission to city mayors, village presidents, township supervisors,
recreation directors, and county commissioners, legislators and elected
officials with a complimentary leisure passbook.
---Last year the Oakland County Parks and Recreation Commission insti-
tuted the "We Care Program." Attached is an informational memo handed
out to all full-time Parks employees for your review.
C,A/
(K` COUNTY
Ralph e Richard Lewis E. n nt
A1anaRer Chairman
PARIDS & RECREATIOf�
Jrn, Kipke Jean' Fox
Assistant Manager lice Chairman
N>cky D. Lewis,eJr.
COMMISSION
Secretari
GeorgeW. Kuhn
Richard D. Kuhn, Jr.
Thomas A. Law
Daniel T. Murphy
2800 Watkins Lake Road
Ralph Nelson
John E. Olsen
Pontiac, Michigan 48054-1697 • (313) 85"906
Richard v Vogt
April 6, 1989
Dear Mr. H orf :
O
Enclosed is your complimentary Oakland County Parks and Recreation Commission
p 1989 leisure passbook.
You are invited to use the passes to see the many new projects and improvements
Y in the nine Oakland County Parks.
0
The passes are good for admission to the Red Oaks and Waterford Oaks Water arks,
.� camping at Groveland Oaks and Addison Oaks, park entry, tennis, golf, boat
n rentals and more.
With the completion of a feasibility study and construction plans, the
first stage of development will take place at Orion Oaks this year. Construction
will begin on three group cabins. When completed, the park will provide overnight
accommodations for programmed use by groups including schools, senior citizens,
ce youth, the disabled and community organizations.
A new restroom/shower/concession building will open at the Groveland Oaks
beach. Campers will enjoy improved service with the addition of electricity
o in the semi -modern sites at Addison Oaks. At Independence Oaks, the swimming
v
pond and beach have been renovated.
i=
The mobile recreation program will present a new traveling music show
including singing, dancing and acting on the showmobile.
• Swimmers and sunbathers at the Red Oaks Waterpark will be able to take
advantage of a new shade area and expanded raft.rental.
Y
F
You
6
U
We thank you for your interest and support over the years and encourage
to visit your Oakland County Parks often during 1989.
LEW:RR: lb
o Enclosure
c
Sincerely,
Lewis E. Wint Ralph Richard
Chairman Manager
11-2
OAKLAND COUNTY
INTERDEPARTMENTAL MEMO April 14, 1989
Date.
Ralph Richard, Manager
From:
All Full—time Employees
To:
Subject: We Care Program
As you are aware, last year the Oakland County Parks system instituted a
We Care Program which meant not only wearing a We Care button, but showing that
difference in our parks, our jobs, and ourselves. Some employees have asked what
this program means to me. Well,...
The We Care Program represents a positive guest relations outlook and attitude
by these key factors:
1) Anticipating needs: Giving information to guests as they visit our
facilities, making sure they know locations they are looking for in advance, and
making them feel comfortable at an Oakland County Parks facility.
2) Courtesy: This is just generally being kind, treating people the way
you want to be treated. Here the major thing you can do is smile and say thank
you.
3) Attention to detail: When setting up for events, this means well main-
tained areas, or meeting the public on time, making sure the facility you represent
is clean. Examples: Power sources on for picnic shelters; a quick return of the
rafts at the pool in order to give them out to the next person who would like
to use one; or picking up the paper someone might have left behind. Tell your
supervisor about things you think should be taken care of or changed to ensure
our guests have a pleasant stay. Don't let things fester; that could turn off
our guests.
4) Responsiveness: Try to get an answer for guests who have questions as
quickly as possible. If you don't know the answer, relay it to a supervisor,
and he will get the answer. One of the worst things that can happen is to be
asked a question no one knows the answer to. Be attentive to our guests' concerns.
5) Ambience/Environment: In a way, we are in the business of providing
positive experiences. People come to our facilities for pleasant activities away
from home or work. If it's a visit to the park, a certain mood and environment
is desired. If it's a visit to a wave pool, a happy active good time is what
they're looking for. Please try to keep the environment that you represent in
the positive standards of the park system.
I1-3
Full-time Employees
Page 2
April 14, 1989
6) Demonstrate Appreciation: Remember to say "thank you" --two words that
mean a lot. If you look at the thousands of guests that enter our facilities
each year, most of them are paying user fees, and these user fees help to pay
our salaries and put money in our pockets for the necessities and the fun things
in life. We owe guests a lot, and a thank you might be all that's needed to make
a good impression.
7) Cooperation: Make sure we are giving what guests are paying for. If
they're paying for a clean, safe, no -hassle facility, make sure that that is what
your facility provides.
8) Pride: You are working for one of the premier park systems in the state
of Michigan. We believe in what we are doing --that leisure activities are beneficial
for a better quality of life. You should be here also with the same philosophy.
So take pride in being an employee of the Oakland County Parks Commission and
in being the best person you can be.
9) Informative: Over the months you will be receiving memos, information
packets, and press releases on what's going on in the parks system. Look them
over; put them in a convenient place, try to remember some of the facts so you
can be an information bank when guests ask for information. If you don't know
it, please pass on where they can get the information from.
Remember, our positive attitude is passed on not just in the tone of the
voice, but in a smile and in a responsiveness to our guests.
Lastly, remember to have fun at your job; it's contagious.
I wish you all a great summer and remember that "We Care" is not just a button,
but a philosophy for guest service. If you have other recommendations to improve
this program, please call me at 858-0909 and let me know.
Ralph
RR:ks
11-4