HomeMy WebLinkAboutAgendas/Packets - 1990.03.07 - 39867OAKLAND COUNTY
PARKS & RECREATION
COMMISSION
2800 Watkins Lake Road
Pontiac, Michigan 48054-1697 • (313) 858-0906
To the Members of the
PARKS AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
Ralph A. Richard
Lewis E. Wint
Manager
Chairman
Jon J. Kipke
Jean M. Fox
Assistant Manager
Vice Chairman
Pecky D. Lewis, Jr.
Secretary
Fred Korzon
George W Kuhn
Richard D. Kuhn, Jr.
Thomas A. Law
John E. Olsen
Alice Tomboulian
Richard V. Vogt
February 28, 1990
A meeting has been called of the PARKS AND RECREATION COMMISSION
as follows:
TIME . . . . . . . . . . . . . . . . . Wednesday, March 7, 1990
9:00 A.M.
PLACE . . . . . . . . . . . . . . . . . Parks and Recreation Office
2800 Watkins Lake Rd.
Pontiac, MI
PURPOSE . . . . . . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization
of Mr. Lewis E. Wint, Chairman, Oakland County Parks and Recreation
Commission.
Sincerely,
Ralph Richard
Manager
RR/jg
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
March 7, 1990
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes of the February 21, 1990 Meeting.
4. Approval of Payment: Voucher Nos. 2-176 thru 2-292.
5. RecyclinglComposting Programs.
6. Preliminary Financial Statement.
7. Proposed LandlProperty Purchase Policy.
8. Bid Item: General Parks Brochure Reprints.
9. Bid Item: Awareness Brochure.
10. Bid Item: Golf Tees - All Golf Courses.
11. Bid Item: Golf Carts.
12. Bid Item: Door Replacement - Glen Oaks Clubhouse.
13. Bid Item: Excel Hustler Mowing Tractor and Accessories - Groveland Oaks.
14. Bid Item: Broyhill Portable Sprayer with Boom and Accessories - Independence
Oaks.
15. Bid Item: Truckster - Springfield Oaks Golf Course.
16. Manager's Report.
17. Old Business.
18. New Business.
19. Adjourn.
GROVELAND OAKS
EXCEL HUSTLER MOWER MODEL 320
Bids have been received for the purchase of two (2) Excel #320
Hustler mowers for Groveland Oaks Park.
These mowers will replace two (2) of the three (3) Excel #320 units
purchased in 1986. The Excel #320 is the principal mower for Groveland
and is used on a daily basis.
In addition to the two mowing units, an air scoop for the remaining
1986 unit and one (1) broom attachment for the new units are requested.
Bids received were:
Excel Industries 2 ea. #320 Mowers $30,544.00
1 ea. #340 Air Scoop 510.00
1 ea. Broom 2,727.00
$33,781.00
W. F. Miller 2 ea. 3320 Mowers $24,880.00
1 ea. #340 Air Scoop 440.00
1 ea. Broom 2,372.00
$27,692.00
Staff recommends purchasing from the low bidder, W. F. Miller,
for $27,692.00.
There is $19,000 budgeted in the Operating Equipment Budget for
one (1) unit. The second unit will be purchased from the 1989 Operating
Equipment carryover.
GOLF CARS
SPRINGFIELD, WHITE LAKE AND ADDISON OAKS
We have received from Purchasing the following bids for the purchase of five
(5) gas golf cars and two (2) electric golf cars for Springfield, White Lake, and
Addison Oaks:
Burrington Yamaha
Pontiac
Pifer EZ Go
Holly
Ellis EZ Go
Kalamazoo
Gas
$3,195.00 ea.
2,850.00 ea.
NO BID
Electric
$2,750.00 ea.
2,800.00 ea.
NO BID
The two electric cars will be placed at White Lake to increase the fleet
from 46 to 48 cars.
Two of the gas cars will be placed at Springfield to increase the fleet from
68 to 70 cars. Another two cars will go to White Lake to replace two existing
5-year old gas ranger and maintenance cars. The remaining car will go to Addison
to replace an existing 5-year old maintenance car that is used around the camp-
ground.
The two cars from White Lake and the one from Addison that are being replaced
will go to the County's spring auction for sale.
Staff concurs with Purchasing and recommends splitting the bid and award-
ing to the low bidder for the two electric cars, Burrington, for $5,500.00, plus
awarding to the low bidder for the five gas cars, Pifer, for $14,250.00.
There is $19,000 budgeted in the Operating Equipment Budget for this purchase;
the balance of $750 will come from the Operating Equipment contingency.
We presently have 69 Yamaha and 122 EZ Go golf cars in our fleet; both brands
have proven to be excellent.
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
March 7. 1990
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes of the February 21, 1990 Meeting.
4. Approval of Payment: Voucher Nos. 2-176 thru 2-292.
5. Recycling1composting Programs.
6. Preliminary Financial Statement.
7.
Proposed
LandiProperty
Purchase Policy.
8.
Bid Item:
General Parks Brochure Reprints.
9.
Bid Item:
Golf Tees -
All Golf Courses.
10. Bid Item: Door Replacement - Glen Oaks Clubhouse.
11. Bid Item: Excel Hustler Mowing Tractor and Accessories - Groveland Oaks.
12. Bid Item: Broyhill Portable Sprayer with Boom and Accessories - Independence Oaks.
13. Bid Item: Truckster - Springfield Oaks Golf Course.
14. Manager's Report.
15. Old Business.
16. New Business.
17. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
February 21, 1990
The meeting was called to order at 9:13 a.m. by Chairman Lewis Wint in the commis-
sion room of the Oakland County Parks and Recreation Commission's administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt
COMMISSION MEMBERS ABSENT:
George Kuhn
ALSO PRESENT:
Parks and Recreation
Oakland Co. Sheriff's Dept.
Purchasing
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Susan Wells, Recreation Supervisor
Jim Mansfield, Park Supervisor
Steve Vanden Bossche, Engineering Aide
Margit Beutel, Architect
Frank Ostrowski, Park Supervisor
Keith Lindsey, Groundskeeper Specialist
Roger Brewer, Grounds Equipment Mechanic
Ken Quisenberry, Deputy
Marilyn Russell, Buyer
Fran Greenebaum, Executive Director
Moved by Mr. Lewis, supported by Mr. Korzon to approve the minutes of
the meeting of February 7, 1990, as written.
AYES: Fox, Korzon, Kuhn, Lewis, Olsen, Wint (6)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Kuhn, supported by Mr. Olsen to approve the payment of
Vouchers 2-1 through 2-175 and the Transfer Vouchers for the January
charges.
ROLL CALL VOTE:
AYES: Korzon, Kuhn, Lewis, Olsen, Wint, Fox (6)
NAYS: (0)
3 - 1
(Commission Meeting, February 21, 1990)
A sufficient majority having voted therefor, the motion carried.
CAPITAL IMPROVEMENT PROJECTS UPDATE:
The Commission accepted the Capital Improvement Projects Update'as of 12-31-90
as presented.
OAKLAND PARKS FOUNDATION:
Executive Director Fran Greenebaum reported that the United Jewish Charities of
Detroit through the Cohn family has presented a $10,000 check to the Oakland Parks
Foundation to begin an endowment fund for the Cohn Amphitheater at Independence
Oaks.
The Foundation has requested funding from the County for support of the Founda-
tion's "Celebration of the Outdoors" in April commemorating the 20th anniversary
of Earth Day.
Commissioner Olsen acknowledged a possible difficulty in receiving approval of
this funding since it had not been approved in the County's budget last fall.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Kuhn, supported by Mrs. Fox to award the bid for the pur-
chase of 1,000 42" vinyl rental swim tubes for the Red Oaks Waterpark to
the low bidder, Pat Talbert & Associates, in the amount of $10,300.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Kuhn to award the bid for the
purchase of two Fairbanks Morse vertical turbine irrigation pumps for
the Red Oaks Golf Course from the low bidder, Hydro Dynamics, in the
amount of $8,408.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Law, supported by Mrs. Tomboulian to award the bid for
the purchase of a Square D electrical panel/switch board for the Tech-
nical Support building addition to the low bidder, Fife Electric Company,
in the amount of $6,172.00.
3 - 2
(Commission Meeting, February 21, 1990)
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Lewis to approve the purchase of
two Lochinvar 880,000 B.T.U. boilers for the Waterford Oaks Wave Pool
to the low bidder, Harrison Pipe Supply, in the amount of $14,418.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Tomboulian, supported by Mr. Lewis to award the contract
for the graphic artwork painting on 11 Mobile Recreation units and buses
to the low bidder, Rich Sign, in the amount of $9,050.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Law to approve the purchase of
a Toro Groundsmaster 580-D mower for Addison Oaks to Wilkie Turf in
the amount of $46,500.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Lewis, supported by Mr. Kuhn to award the contract for
the installation of insulation at the Groveland Oaks maintenance build-
ing to the low bidder, Energy Shield, in the amount of $8,785.00.
AYES: Fox, Korzon, Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
PROPOSED LAND ACQUISITION PROCEDURE POLICY:
In response to Commission direction, staff presented a proposed land acquisition
procedure policy for future acquisitions.
3 - 3
(Commission Meeting, February 21, 1990)
Commission reviewed the proposed policy and suggested several changes. Staff
will incorporate those changes and present the amended policy for approval at
the March 7 Commission meeting.
ADDISON OAKS MASTER PLAN:
Chief of Design Joe Figa reviewed the master plan for Addison Oaks, detailing
the major existing areas of activities, utilities, and circulation.
He emphasized the need to address the issues of the existing circulation and sani-
tary systems first. Other important issues of concern include the botanical gar-
dens, the proposed acquisition, and the overnight accommodations.
Discussion followed, after which the Commission directed staff to:
1) Write a Request For Proposal for a hydrological study of the water
quality in the park.
2) Leave the plans for the botanical gardens in place, but begin on
a small scale keeping open spaces available for possible future use.
3) Re-evaluate the idea of overnight accommodations, looking for alter-
natives, but keeping the idea in mind in conjunction with the proposed
golf course.
Commission Tomboulian requested staff consider the bike trails for potential con-
nections in the area and to other parks.
It was indicated that further revisions to the master plan could not occur until
the acquisition was finalized and the requirements for the sanitary system were
received from the Department of Natural Resources.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted;
---TT Sports Management, the biathlon promoters who had contacted staff earlier
about a special event at Addison Oaks, have requested consideration to still hold
the event, but without Coors Light as a sponsor. Commission directed staff to
work with the promoter to coordinate this event.
---Updated the Commission on staff activities for the park awareness campaign.
---Updated the Commission on current plans for the retreat scheduled for April 5
& 6 in Port Huron. Commission was asked for preferred topics to discuss; staff
will provide an agenda prior to the start of the retreat.
Meeting was adjourned at 11:50 a.m.
The next meeting is scheduled for Wednesday, March 7, 19�-9t0.
Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
3 - 4
OAKLPM COUNTY PARKS AND RECREATION COMMISSION
Payment Approval Stmmary
For Meeting of:
MARCH 7, 1990
VOUCHERS:
Nos. 2-176 thru 2-292
$167,343.33
TOTAL $167,343.33
OAKLAIID COUIITY PARKS AIJC CREAT (OPI COMM 1 SS I0H
VOUCI3ER REGISTER
FEBRUARY , 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOUIIT
2-176
Sundry (Payroll)
Pay period ending 2/9/90-All Parks
$ 94,369.63
2-177
United Community Services
Adv.Regist.for R.Richard to attend the Youth Crime/Lei-
sure Conf. in Detroit,MI on 4 18-19 90-Admin.
100.00
2-178
MRPA
Adv.Regist.for J.Kipke,D.Stencil,M.Thibodeau,R.Delasko,
F.Ostrowski&C.Herb to attend the Composting Workshop in
Rochester,Mi on 3/28/90-Admin.,Add.,Grove. & Indep.
72.00
2-179
Nationwide Fence
Grounds Maint.-Add.
259.00
2-180
C & I Auto Parts
Equip. Maint.-Red Oaks
328.23
2-181
John R Lumber
Bldg. Maint. & Equip. Maint.-Red Oaks
311.63
2-182
GCS Service
Equip. Maint.-Water.
11.50
2-183
Greens
Off. Sup. -Nat. Prog.
15.30
2-184
Consumers Power
Utilities -Grove. & Indep.
346.37
2-185
Detroit Edison
Acct.Rec.-R.O.Dr.Range(To be reimb. by Oak. Golf Dome);
Utilities-Add.,Add.Conf.Ctr.,Red Oaks & Water.
6,023.46
2-186
O.C. Road Commission
Per Diem & Mileage,mt . for R.V t,1/17/90-Admin.
35.00
2-187
Chronomix Corporation
Cap. Equip.,(1)Timer-Mob. Rec.
1,365.00
2-188
Frank Venice
Special Events,band for Ballroom Dance on 2/2/90-Water.
252.00
2-189
Meteor Photo
Acct.Rec.-Admin.(To be reimb. by Oak.Parks Foundation);
Public Info.,slides-Admin.
212.19
2-190
Schmidt Copeland Parker Stevens
Cap.Proj.,Park Dev:-Orion Oaks (pay. #15)
6,738.53
2-191
O.C. Planning
Cap.Proj.,Parking Lot Lights & Maint. Bldg. Renov.-Wh.
Lk.
12.50
OAKLAND COMITY PARKS ANL _CREATION COMMISSION
VOUCHER REGISTER
FEBRUARY , 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOUNT
2-192
Silberg & Associates
Cap. Proj.,Rewire West Side of Park-Add.&Picnic Shelter/
Conc.Bldg.,BMX-Water.
$ 1,540.00
2-193
U.S. Sand & Stone
Cap. Proj.,Drainage Imp. -Glen Oaks
485.18
2-194
Lakeland Builders
Cap.Proj.,Tech.Sup./Mob.Rec.Fac.Imp.-Water.
168.80
2-195
Madison Electric
Cap.Proj.,Tech.Sup./Mob.Rec.Fac.Imp.-Water.;Bldg.Maint.-
Tech.Su.,Add.,Add.Conf.Ctr.,Grove.,Glen Oaks,Water.&T.
Complex;Misc.Exp.-Tech.Sup.;Sm.Tools-Tech.Sup.;Uniforms-
Add;E i .Maint.-Glen Oaks;Rental Pro .Maint.-Grove.
2,219.95
2-196
Erb Lumber
Cap.Proj.,Dredge Ponds-Wh.Lk.,Clubhouse Landscaping,Phase
II -Red Oaks,Dredge Ponds-Spring.&Tech.Sup./Mob.Rec.Fac.
Imp.-Water;Grounds Maint.-Grove. & Glen Oa s;Sm.Tools-
Glen Oaks;Bldg. Maint.-Red Oaks
1,017.10
2-197
Riemer Floors
Cap.Proj.,New Conc.Bldg.-Grove.;Bldg. Maint.-Grove. &
Spring.
324.23
2-198
Hodges Supply
Cap.Proj.,Picnic Shelter/Conc.Bldg.,BMX-Water.;Grounds
Maint.-Add.;Equip.Maint.-Tech.Sup.;Bldg.Maint.-Add.Conf.
Ctr.,Glen Oaks &YAC;Rental Prop.Maint.-Grove.;Training
(Seminars)-Admin.
1,944.21
2-199
Rochester Elevator
Bldg. Maint.-Wh. Lk.
127.50
2-200
Scott's Lock & Key
Bldg. Maint.-Indep.
23.40
2-201
Jidas-Turner Septic
Bldg. Maint.,pump tanks-Wh. Lk.
700.00
2-202
Color Tile
Bldg. Maint.-Red Oaks
52.00
2-203
Oxbowindo
Bldg. Maint.,sash,guides lock&lift-Add.Conf.Ctr.
313.40
2-204
H.L. Claeys
Bldg. Maint.-Add.
25.60
2-205
Fire Control
B1dg.Maint.-Glen Oaks
125.00
2-206
Perry Screw & Bolt
B1dg.Maint.,Equip.Maint.&Grounds Maint.-Indep.
793.15
OAKLAND COUNTY PARKS ANL CREATION COMMISSION
VOUCHER REGISTER
FEBRUARi', 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOUIIT
2-207
Davisburg Lumber
B1dg.Maint.-Spring.&YAC;Sm.Tools&Off.Sup.-YAC
$ 84.83
2-208
Pontiac Paint
Bldg.Maint.-Add.,Add.Conf.Ctr.,Wh.Lk.,Red Oaks,Spring. &
Water.;Grounds Maint.-Grove.
705.25
2-209
Jean's Hardware
Bldg. Maint.,Equip. Maint.,Grounds Maint.&Uniforms-Glen Oak
441.22
2-210
Lawn Equipment
Equip. Maint.-Red Oaks
21.72
2-211
Safety-Kleen
Equip. Maint_-Glen Oaks
60.75
2-212
Pontiac Steel
Equip. Maint.-Indep.
16.96
2-313
.Pfeiffer Lincoln Mercury
Equip. Maint.-Add. & Indep.
158.84
2-214
Mid -States Petroleum
Equip. Maint.,unleaded fuel -Red Oaks
344.23
2-215
Industrial Vehicle
Equip. Maint.-Spring.
77.63
2-216
Dick's Lawn Equipment
Equip. Maint.-Wh. Lk.
52.90
2-217
W.F. Miller
Equip. Maint.-Indep.,Wh.Lk. & Glen Oaks
1,339.42
2-218
King Brothers
Equip. Maint.-Grove.
99.90
2-219
Gestetner Corporation
Equip.Maint.,maint.contract on copy machine-Admin.
750.00
2-220
Wally Edgar Chevrolet
Equip. Maint.-Add.
47.75
2-221
State Chemical
Equip. Maint.-Glen Oaks
79.34
2-222
Van's Auto Supply
Equip. Maint. & Sm. Tools-Wh. Lk.
445.76
2-223
Wilkie Turf
Equip.Maint.-Red Oaks,Glen Oaks & Spring.
521.90
OAKLAND COUNTY PARKS A141. _CREAT1011 COMMISSION
VOUCHER REGISTER
FEBRUARi' , 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOUNT
2-224
Regal Feed
Misc. Exp.,bird seed-Admin.
$ 31.48
2-225
Meijer, Inc.
Misc.Exp.,Public Info.&Off.Sup.-Admin.;Rec.Sup.-Nat.Prog.
129.25
2-226
Absopure Water
Off.Sup.-Admin.,Add.&Indep.;Misc.Exp.-Tech.Sup.;Equip.
Rental-Admin.,Rec.Admin.,Tech.Sup.,Add.& Indep.
264.25
2-227
Eiden Equipment
Sm.Tools-Tech.Sup.,Grove.,Indep.,Wh.Lk.&Red Oaks;Equip.
Maint.-Glen Oaks & Red Oaks
3,164.02
2-228
McCally Tool
Sm.Tools-Tech.Sup.,Add.&Grove.;Bldg.Maint.-Add.
1,016.93
2-229
The Supersine Company
Grounds Maint,Memorial Garden sign -Water.
396.00
2-230
Chemsearch
Grounds Maint.-W..O.W.Park
86.70
2-231
Southlane
Grounds Maint.-Red Oaks
16.00
2-232
D & C Distributors
Sm. Tools-Indep.;Grounds Maint.-Glen Oaks
331.08
2-233
Genesee Welding
Special Events,helium-Rec.Admin.;Equip. Maint.-Tech.Sup.
10.00
2-234
Wilson Welding
Special Events,helium-Rec.Admin.;Equip.Maint.-Tech.Sup.&
Red Oaks;Maint.Sup.-Tech.Sup.
135.43
2-235
Petrolane Gas
Cap.Proj.,Picnic Shelter/Conc.Bldg.,BMX-Water.;Utilities-
Grove. & Nat. Prog.
123.77
2-236
Newton & Crane
Cap. Proj.,Roof,Act.Ctr.-Water. (pay. #3)
5,994.50
2-237
MI First Aid
Misc. Exp.,medical supplies-Wh. Lk.
223.23
2-238
Lesco Corporation
Uniforms-Tech.Sup.;Add.,Grove.,Orion Oaks,Indep.,Wh. Lk.,
Red Oaks,Spring.,R.O.W.Park,YAC,Water.,W.O.W.Park & Nat.
Prog. (Caps)
464.52
2-239
RMS
Off. Sup.-Admin.
86.03
OAKLAIID COUNTY PARKS AND _CREATION COMMISSION
VOUCHER REGISTER
FEBRUARY , 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOU11T
2-240
Oakland Schools
Public. Info. & Off. Sup.-Admin.
$ 34..01
2-241
Olson Anderson
Off. Sup.,(1)Loop Recorder -Nat. Prog.
265.00
2-242
Albin Business Copiers
Off. Sup.,meter charge on copier-Admin.
219.66
2-243
Dennis McGray
Travel Reimb. for trip to MI Army Surplus in Lansing,
MI on 2/16/90-Add.
11.50
2-244
VOID
2-245
Moby Dick Pet Store
Rec. Sup. -Nat. Prog.
23.87
2-246
Consumers Power
Utilities -Grove., Indep.,Wh.Lk. ,Red Oaks,Spring. & YAC
3,420.98
2-247
Detroit Edison
Utilities-Wh.Lk.,Red Oaks,Spring.,YAC & W.O.W.Park
3,589.75
2-248
K. Smith, Cust.
Petty Cash Reimb.-Admin.
179.76
2-249
Elden's Hardware
Cap.Proj_,New Conc.Bldg.-Grove.;Equip.Maint.-Tech.Sup.,
Indep.&W.O.W.Park;Maint.Sup.-Tech.Sup.;Bldq.Maint.-Add.
Conf.Ctr.,Indep.,Glen Oaks,YAC,Water.&W.O.W.Park;Special
Events,x-country ski-Add.;Sm.Tools-Orion Oaks&Indep.;
408.94
2-250
Elden's Hardware
Grounds Maint.-Inde .;Hsk .Ex .-Inde .&Water.
232.13
2-251
Arrow Uniform Rental
Laundry & Dry Cleaning-Tech.Sup.,Add.,Grove.,Orion Oaks,
Indep.,Wh.Lk.,Glen Oaks,Red Oaks,Spring.,R.O.W.Park,YAC,
Water.,W.O.W.Park & Nat. Prog.
340.79
2-252
Arrow Uniform Rental
Laundry & Dry C eaning-Tec .Sup.,Add.,Grove.,Orion Oaks,
Indep.,Glen Oaks,Red Oaks,Spring.,R.O.W.Park,YAC,Water.,
W.O.W.Park & Nat. Prog.
197.73
2-253
Tri-County Sports
Rec. Sup.-T.Complex
74.00
i
Ln
0AKLA11D COUPITY PARKS AND CREATION COMM I SS I Otl
VOUCHER REGISTER
FEbRUARi , 1990
VOUCHER
NUMBER.- VENDOR PURPOSE AMOUIIT
2-254
Graphmark Services
Uniforms,blue & green shirts-Rec.Admin.,Tech.Sup.,Add.,
Grove.,Orion Oaks,Inde p.,Wh.Lk.,Glen Oaks,Red Oaks,YAC,
$
Spring.,R.O.W.Park,Water.,W.O.W.Park,T.Complex,Mob.Rec.,
BMX&Nat. Prog.;Misc.Exp.,shirts-They. Prog.
11,119.68
2-255
Gamalski
Sm. Tools -Tech. Sup.
207.41
2-256
Oakland Disposal
Rubbish Removal-Add.,Grove.,Indep. & Glen Oaks
265.00
2-257
Detroit Baseball Club
Special Events,tickets for co. emp.-Rec. Admin.
1,623.00
2-258
National Bicycle League
Sanctioned Races,affiliation fee for 1990-BMX
50.00
2-259
O.C. Dept.of Public Works
Sewage Charges -Add. & Add. Conf. Ctr.
859.50
2-260
AT&T
Communications-Wh. Lk.
42.40
2-261
White Environmental
Cap. Proj.,New Conc. Bldg. -Grove.
610.00
2-262
Waterford Disposal
Rubbish Removal-Tech.Sup.,Wh.Lk.,Spring.,YAC & Water.
639.00
2-263
Harvard Plaza Cleaners
Laundry & Dry Cleaning -Add. & Indep.
63.60
2-264
Mr. Uniform & Mat
Laundry & Dry Cleaning-Admin.;Equip.Rental-Indep.;Hskp.
Exp.-Water. & YAC
174.57
2-265
State of Michigan
Membership,application fee for J.Laidlaw for pesticide
applicator's certification -Spring.
50.00
2-266
NACPRO
Membership renewal for 1 yr.-Admin.
50.00
2-267
ManagersEdge
Publications,cassette program-Admin.
99.00
2-268
ZooBooks
Membership,subscription renewal -Nat. Prog.
15.95
2-269
O.C. Extension Service
Publications,manual for pesticide applicator-Indep.
9.00
4
OAKLAND COUNTY PAItICS ANC) CREATION CORK I SS I ON
VOUCHER REGISTER
FEBRUARY, 1990
VOUCHER
NUMBER.• VENDOR PURPOSE AHOUIIT
2-270
Dani Wikel
Damage Deposit refund-YAC
$ 50.00
2-271
Drayton Plywood
ap. ro3., ew onc.B g.-Grove.;Bldg.Maint.-Grove.;Equip
Maint.,trucks & buses -Mob. Rec.
69.75
2-272
JBJ Industries
Bldg. Maint.-Add.,Grove. & Indep.
910.92
2-273
Gamalski Building
Bldg. Maint.-Glen Oaks & YAC
252.23
2-274
Ecotec Pest Control
Bldg. Maint.-Wh. Lk.
16.00
2-275
Olson Anderson Company
Equip. Maint.-Nat. Prog.
32.00
2-276
Perry Screw & Bolt
Equip.Maint.-Indep.;Maint. Sup.-Tech.Sup.
52.85
2-277
Marsh Power Tools
Grounds Maint.-Add.
40.20
2-278
Building Officials & Code
Publications,(2)Commentaries-Tech. Sup.
200.00
2-279
Vermeer Sales
Pubh cations,reference manual for repair -Tech. Sup.
7.47
2-280
Woodkrafter Kits
Misc.Exp.,gifts for volunteers -Nat. PrQg.
2-281
C & D Alexander
Misc.Exp.,donuts for workshop, 2/14/90-Indep.
9.87
2-282
Kings Court
Travel & Conf.,Parks Security Contract Mtg.,1/10/90 &
Orion Oaks Lions Club Mtg.,1/11/90-Admin.
69.13
221.00
2-283
Radunz Travel
Airline Tickets for J.Mansfield to Phoenix,AZ on 3/3/90-
Admin.
2-284
Chemsearch
Hskp. Exp.-W.O.W.Park
86.70
2-285
Globe Ticket
Off.Sup.,(1O,OOO)Wristbands-Grove.
976.74
2-286
Stuart Tool
Sm. Tools,service jack-Indep.
216.00
OAKLAt4D COUNTY PARES AND ►tECREAT I ON COMMISSION
VOUCHER REGISTER
FEBRUAR'i , 1990
VOUCHER
NUMBER.. VENDOR PURPOSE AMOUIT
2-287
Connie Brendel
Damage. Deposit refunded-YAC
$ 50.00
2-288
VOID
2-289
Meijer, Inc.
Misc.Exp.,Pu is info. & O .Sup. -A min.;Rec. Sup. -Nat.
Prog.
93.15
2-290
United States Tennis•Assoc.
Misc.Exp.,membership renewal for 1990-T.Complex
25.00
2-291
Sundry (Commission)
Per Diem & Mileage paid o ar s ommissioners for mtg.
of 2/21/90-Admin.
168.25
2-292
Sundry (Instructors)
Instructors fee for Jan.-Feb.,1990 to S.Hill, Golf
$385.00 & M.Marion, Ballet $420.00-Water.
805.00
SUB -TOTAL FOR VOUCHER REGISTER
$ 167,343.33
TOTAL FOR VOUCHER REGISTER
357,873.87
ITEM #5
RECYCLING/COMPOSTING PROGRAMS
Anne Hobart, Community Relations Coordinator for the County's Solid
Waste Department, will be making a presentation on future recycling and
potential composting programs within the County.
5-1
ITEM #6
PRELIMINARY FINANCIAL STATEMENT
Year Ending December 31, 1989
Attached is a preliminary combined financial statement of Parks
operations for the fiscal year ending December 31, 1989. Our
independent auditor, Janz and Knight, has tentatively indicated
that revenues exceeded proposed revenue projections for 1989 by
$32,646.20. Further, they indicated operating expenses were under
projected expenditures by $88,882.50. Consequently, upon submission
of the final audit report due at the end of this month, it is anticipated
a total of $121,528.70 will be available to be transferred into
the 1990 Capital Improvement Budget.
This report is for informational purposes only. Commission approval
will be requested when the final audit report is received.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION'- }j �
STATEMENT OF OPERATIONS
r,�_�'s:'fi�'��-�'��
FOR
COMBINED STATEMENT
MONTH ENDING 12/31/89-
���?
YEAR TO
1989
�'VER(=), __
% Of
******** REVENUE ********
DATE
BUDGET
UNDER BUDGET '-_.:BUDGET
MILLAGE & INTEREST INCOME
$5,307,701.22
$5,072,000.00
$-235,701.22
-4.6r
RECREATION SECTION ADMIN.
13,251.13
14,200.00
948.87
93.3%
ADDISON OAKS:
11
PARK
186,512.90
195,100.00
8,587.10
95.6%
CONFERENCE @ENTER
66,316.48
80,400.00
14,083.52
82.5%
GROVELAND OAKS
376,630.67
395,600.00
18,969.33
95.2%
._INDEPENDENCE OAKS
178,812.65
215,500.00
36,687.35
83.0%
ORION OAKS
0.00
0.00
0.00
GLEN OAKS
666,818.41
660,900.00
-5,918.41
-0.9%
RED OAKS:
GOLF COURSE
242,466.96
230,950.00
-11,516.96
-5.0%
DRIVING RANGE
10,000.00
10,000.00
0.00
100.0%
WATER PARK
478,273.87
621,250.00
142,976.13
77.0%
SPRINGFIELD OAKS:
GOLF COURSE
559,994.45
523,500.00
-36,494.45
-7.0%
WHITE LAKE OAKS
557,458.84
508,800.00
-48,658.84
-9.6%
SPRINGFIELD YAC
146,796.11
146,000.00
-796.11
-0.5%
WATERFORD OAKS:
PARK
84,501.64
76,200.00
-8,301.64
-10.9%
WATER PARK
272,283.60
339,500.00
67,216.40
80.2%
TENNIS COMPLEX
24,117.26
24,000.00
-117.26
-0.5%
BMX
45,940.42
70,600.00
24,659.58
65.1%
MOBILE RECREATION
133926.90
134,500.00
573.10
99.6%
NATURE PROGRAM
8:134.69
5,100.00
-3,034.69
-59.5%
THERAPEUTIC PROGRAM
8.00
3,200.00
3,192.00
0.3%
TOTAL REVENUE
$9,359,946.20
$9,327,300.00
$-32,646.20
-0.4%
** OPERATING EXPENSES ***
ADMINISTRATION
$1,342863.67
$1,340,600.00
$-2,263.67
-0.2%
RECREATION SECTION ADMIN.
219:720.17
216,400.00
-3,320.17
-1.5%
TECHNICAL SUPPORT
541,007.29
529,840.00
-11,167.29
-2.1%
ADDISON OAKS:
PARK
662,284.18
643,800.00
-18,484.18
-2.9%
CONFERENCE CENTER
63,838.19
60,300.00
-3,538.19
-5.9%
GROVELAND OAKS
573,492.76
556,200.00
-17,292.76
-3.1%
INDEPENDENCE OAKS
690,326.35
6650950.00
-24,376.35
-3.7%
ORION OAKS
83,661.01
98,200.00
14,538.99
85.2%
GLEN OAKS
449,176.99
449,850.00
673.01
99.9%
RED OAKS:
GOLF COURSE
301,165.14
289,450.00
-11,715.14
-4.0%
DRIVING RANGE
3564.24
5,150.00
1,585.76
69.2%
WATER PARK
444:444.99
475,600.00
31,155.01
93.4%
SPRINGFIELD OAKS:
GOLF COURSE
466,280.47
465,650.00
-630.47
-0.1%
WHITE LAKE OAKS
408993.04
423,250.00
14,256.96
96.6%
SPRINGFIELD OAKS YAC
171:530.43
165,280.00
-6,250.43
-3.8%
WATERFORD OAKS:
PARK
211,679.30
202,375.00
-9,304.30
-4.6%
WATER PARK
298,205.93
289,800.00
-8,405.93
-2.9%
TENNIS COMPLEX
45,418.38
43,500.00
-1918.38
-4.4%
BMX
65,316.74
83,000.00
17:683.26
78.7%
MOBILE RECREATION
275,580.54
318,800.00
43,219.46
86.4%
NATURE PROGRAM
207,520.59
208,380.00
859.41
99.6%
THERAPEUTIC PROGRAM
11,022.10
19,550.00
8,527.90
56.4%
CONTINGENCY*
0.00
75,050.00
75,050.00
TOTAL OPERATING EXPENSES
$7,537,092.50
$7,625,975.00
$88,882.50
98.8%
REVENUE OVER/UNDER EXP.
$1,822,853.70
$1,701,325.00
$-121,528.70
-7.1%
1989
1988
1987
ACTUAL REVENUE TO DATE:
100.4%
104.7%
105.1%
BUDGET BALANCE:
-0.4%
ACTUAL EXP. TO DATE:
98.8%
100.1%
99.6A
BUDGET BALANCE:
1.2%
*CONTINGENCY YTD FIGURE:
INTERDEPARTMENTAL
PAYMENTS IN
TRANSIT.
CONTINGENCY BUDGET FIGURE: $14,000 HAS
BEEN TRANSFERRED
TO MOBILE RECREATION.
4,500 HAS
BEEN TRANSFERRED
TO GROVELAND OAKS.
1,150 HAS
BEEN TRANSFERRED
TO RED OAKS DR.
RANGE.
$5,300 HAS
BEEN TRANSFERRED
TO W.O.TENNIS COMPLEX.
6-2
ITEM #7
PROPOSED
LAND/PROPERTY PURCHASE POLICY
At the February 21, 1990 Commission meeting, staff was directed
to rewrite the proposed policy for land acquisitions, incorporating
Commission input, for approval by the Parks and Recreation Commission.
The rewritten proposed policy is attached for review.
7-1
PROPOSED
OAKALND COUNTY PARKS AND RECREATION COMMISSION
LAND/PROPERTY PURCHASE POLICY
1. The Parks and Recreation Commission will entertain an offer to purchase
property, only after a certified appraisal is completed for their review.
The Commission shall then have the option to approve an offer to purchase,
or pursue other options as deemed appropriate.
2. Offers to purchase property, once approved by the Commission, will
be presented to the seller or his/her agent by an undisclosed principal.
3. Any exceptions or changes to the above procedures must first be discussed
and approved by the Commission.
7-2
ITEM #8
GENERAL PARKS BROCHURE REPRINTS
The Oakland County Purchasing Department requested bids for 50,000
reprints of the updated Oakland County Parks and Recreation Commission
two-color informational brochure.
The following is a summary of vendors and bids:
DEARBORN LITHOGRAPHIC $ 7,286.00
Livonia
Great Lakes Color Printing 7,652.00
Oak Park
T.A.C. Business Forms 8,596.00
Farmington Hills
Mastro Graphics 9,476.00
Troy
Sanders Printing 15,381.00
Pontiac
TAF Graphic NO BID
Troy
Staff concurs with Purchasing's recommendation to award the bid
to the low bidder, Dearborn Lithographic of Livonia, for $7,286.00.
Funds are budgeted in the public communications budget for this
purchase.
8-1
PARKS MILLAGE INFORMATION BROCHURES
Staff is requesting commission approval for the printing
of 75,000 millage information brochures in the amount of $6,420.00.
Printing for the brochure is being handled through a contract
with Chris Keast Advertising.
Funds are allocated in the public communications budget
for this project.
ITEM #9
GOLF TEES
ALL GOLF COURSES
We have received from Purchasing the following bids for the pur-
chase of 240 M wood, imprinted golf tees for all of the golf courses:
Nevada Bob's
Pontiac
NO BID
Alex Delvecchio $4,302.36
Southfield
AEM
Warren
3,180.00
Impressive 4,064.21
Drayton Plains
ATLAS PEN & PENCIL 3,139.20
Hollywood, FL
Sportco NO BID
Bloomfield Hills
These tees will be sold at our pro shops throughout the 1990 golf
season.
Staff recommends you award the bid to the low bidder, Atlas Pen
& Pencil, for $3,139.20.
Funds for this expenditure will come from the Merchandise for Resale
line item of each course's budget.
9-1
ITEM #10
DOOR REPLACEMENT
GLEN OAKS CLUBHOUSE
The exterior entrance doors to the Glen Oaks banquet room and the
hardware on them have deteriorated to the point where they require re-
placement.
The existing doors are wood and have a center post.
Staff is proposing to replace these wood doors with hollow core
metal doors, with metal frames. This hollow core metal will be painted
to look like the existing wood door.
Also, the center post is frequently hit during the movement of
band equipment, and its 3-foot path is too narrow. The new doors will
not have the center post.
Gamalski has a contract with Oakland County Purchasing for door
replacement and has supplied satisfactory material and labor to us in
the past. Therefore, staff recommends awarding this door replacement
to Gamalski Building Specialties of Auburn Hills for $3,470.00. This
price includes labor and materials.
There is $6,000.00 budget in the Capital Improvement Budget for
this door replacement.
10-1
ITEM #11
EXCEL HUSTLER MOWING TRACTOR AND ACCESSORIES
GROVELAND OAKS
Bids have been received for the purchase of Excel Hustler mowing
equipment for Groveland Oaks.
Staff is reviewing the summary and will make a recommendation at
the meeting.
ITEM #12
BROYHILL PORTABLE SPRAYER WITH BOOM AND ACCESSORIES
INDEPENDENCE OARS
Park operational staff has begun implementation of a turf manage -
meet program for picnic, camping, and play area turfs in the day use
parks. The program involves classification of turf areas by use and
maintenance as Class A, B or C. Class A turf areas would be around
buildings, the beach, and many areas that are irrigated; Class B would
be in picnic areas and other high use areas; and Class C would be open
fields, trails, etc.
This 300-gallon portable sprayer unit will allow staff to apply
herbicides and pesticides to maintain our Class A and Class B turf areas
at a high level of quality. The frequency and the application rates will
be consistent with our Parks philosophy concerning the environment.
This piece of equipment will be used in all of the day use parks
as a floating piece of equipment.
The bids received are as follows:
W. F. MILLER
Novi
Waterford Fuel
Waterford
Theiser Equipment
South Lyon
Weingartz Supply
Utica
University
Pontiac
$3,444.00
NO BID
4,925.00
4,018.00
Did not meet specs.
Staff recommends awarding the purchase of this equipment to the
low bidder meeting specifications, W. F. Miller of Novi, for $3,444.00.
There is $3,000.00 budgeted in the 1990 Operating Equipment Budget
for this new equipment purchase; the balance of $444.00 is available
in the Operating Equipment Contingency.
12-1
ITEM #13
TRUCKSTER
SPRINGFIELD OAKS GOLF COURSE
We have received from Purchasing the following bid for the pur-
chase of a 3-wheel 22 hp Cushman Truckster for the Springfield Oaks
Golf Course:
LAWN EQUIPMENT $6,779.95
Pontiac
Industrial Vehicle Did not meet specs.
Pontiac
Spartan NO BID
Bohl NO BID
Ohio
This truckster will replace an 8-year old truckster that will be
sold in the County auction.
Trucksters are used for transportation and various projects on
the greens and tees.
Staff recommends awarding the purchase to the single bidder, Lawn
Equipment, for $6,779.95.
There is $6,500.00 budgeted in the Operating Equipment Budget for
this truckster. The reamining $279.95 will come from the Operating
Equipment Contingency.
13-1
The 3-Wheel Turf-TrucksterTM
[a et yourself a 3-wheel Turf-Truckster vehicle,
and you're well on your way to building a pro-
fessional turf -care system.
The Turf-Truckster is the most productive turf -
maintenance vehicle you'll find. With it, two people
can cover more ground (and finish
more jobs) hours faster than they
could on foot —and it can carry
1600 pounds of tools, equipment
and supplies.
The Turf-Truckster has three
different types of engines available.
The 27 h.p. liquid -cooled gas
engine, the 22 h.p. diesel Kubota
950 engine, or the 22 h.p. Cush-
man air-cooled gas engine will give
you all the get-up-and-go you could
ask for.
The following features are tes-
timony to our continuing commit-
ment to provide you with a vehicle
whose every detail is continually
• Hydraulic pump mounted directly to the engine so
that live hydraulic power is available whenever the
engine is running.
• Light-colored vinyl seat reflects the sun's heat for
more operator comfort.
refined for easier, more efficient A weathertight fiberglass cab
operation. lets the work go on in spite of
the weather.
• Non -glare dashboard finish reduces
eye strain.
But the real benefit of the Turf-
Truckster is in its versatility. All of the
accessories described in this catalog will
integrate perfectly with the vehicle and
deliver exceptional results (some acces-
sories require optional live hydraulics
and PTO). And, thanks to the Cushman
ground speed governor, you can easily
maintain the constant ground speed
that some of the accessories require for
even application.
13-2
4
ITEM #14
MANAGER'S REPORT
---Millage Update: Jon Kipke will bring you up to date as to the millage campaign
and the summer awareness program.
---Roger Coles, facilitator for the Commission's April retreat, will be present
to meet the Commission and familiarize himself with the program content for the
retreat.
---Enclosed is a copy of a letter we received from the Department of Natural Re-
sources in reference to the Natural Resources Commission's decision on the Orion
Oaks hunting issue.
---Staff will give a status report on the Commission's contract with the Oakland
County Sheriff's Department for parks protective services.
---Staff will update the Commission on the status of the Watkins Lake Road pur-
chase.
---The Addison Oaks Conference Center held their first party in the newly -
constructed addition on Friday, March 2.
14-1
STATE OF MICHIGAN
NATURAL RESOURCES COMMISSION
THOMAS J. ANDERSON�
MARLENE J. FLUHARTY
GORDON E. GUYERKERRY
a
ELLWO D A. M
ELLWOOD A. MATTSON
JAMES J. BLANCHARD, Governor
O. STEWART MYERS
DEPARTMENT OF NATURAL RESOURCES
RAYMOND POUPORE
STEVENS T. MASON BUILDING
P.O. BOX 30028
LANSING, MI 48909
DAVID F. HALES, Director
February 27, 1990
--"' ON COMAA.
n q 0 1 1990
Mr. Ralph Richard, Manager
Oakland County Parks and Recreation Comm.
2800 Watkins Lake Road
Pontiac, Michigan 48054-1697
Dear �� `` 4� RE: NRC Action on Orion Oaks County
Park, Oakland County
This is to notify you that on February 15, 1990, the Michigan Natural
Resources Commission was informed by memorandum of your intent to
close Orion Oaks County Park to the discharge of firearms, The
Commission took no action on the issue.
Please be advised that should the County desire to close the park to
hunting and trapping, approval of the Natural Resources Commission
would be necessary.
Sincerely,
O, Scherschligt, Chief
Recreation Division
517-335-4827
• m
R1026
3/89 4-
14-2