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Agendas/Packets - 1991.04.12 - 39874
Y A O U1 Y A J N L OAKLAN D COUNTY PARKS & RECREATION COMMISSION 2800 Watkins Lake Road Pontiac, Michigan 48054-1697 • (313) 858-0906 April 8, 1991 To the Members of the OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 Watkins Lake Road Waterford, MI 48328 Ladies and Gentlemen: Ralph A. Richard Manager Jon J. Kipke Assistant Manager Lewis E. Wint Chairman Jean M. Fox Vice Chairman Rcky D. Lewis, Jr. Secretary Fred Korzon George W. Kuhn Richard D. Kuhn, Jr. Thomas A. Law John E. Olsen Alice Tomboulian Richard V. Vogt Attached is the agenda for the retreat at the Thomas Edison Inn on April 12 - 14, 1991. As you will remember at the last retreat, four main areas were chosen for the Commission and staff to work on for the '90-'91 year: Human Physical Consumer Financial At this retreat, Roger Coles and Robert Frost will help us measure the results of last year's goals and objectives. Also to be discussed is the future direction for the department's '91-'92 goals and objectives. For your review, I am enclosing the Oakland County Parks and Recre- ation Commission's mission statement and the mission statement of the four areas set last year. As you will see, areas you suggested as additional topics will be discussed in those special sections as noted in the agenda. See you in Port Huron. RR:ks Sincerely, Ralph Richard, Manager Oakland County Parks and Recreation Commission OAKLAND COUNTY PARRS AND RECREATION COMMISSION BOARD/STAFF RETREAT Thomas Edison Inn April 12 - 14, 1991 Date Friday, Check in after 3 p.m. April 12 7:30 p.m. Brainstorming Session - For those who can attend. Saturday, April 13 8 a.m. Breakfast 9 a.m. Regular Commission Meeting 10 a.m. Human Resources 11 a.m. Consumer Resources 12 Noon Lunch 1:30 p.m. Physical Resources A. Recreation Master Plan 3 p.m. Financial Resources 4 p.m. Orion Oaks 5 p.m. Session Ends 6:30 p.m. Dinner Sunday, April 14 8:30 a.m. Continental Breakfast 9 a.m. Conservation Ethic 10 a.m. Future Direction for Community Programming A. Therapeutic Recreation B. Seniors 12 Noon Brunch 1:30 p.m. Return Home r I f A Fql y 'J,. f i4 'r ,. .. ✓,r { �: aR :; ,,, ��• ,;'.,` '. '- ,:! ;J•.a ti I rrr,i' �.. N: 1 d. _ 1,.j. 'td1 ,1..§ I ,'�' i, ..*� �� Iris +r i ,.ri •� , (; v, 1 (r r� n 1 i ° r F. Y r y Ind+ � iexiljoi -,. i ri � >, i : .i� r � �.✓l I lr _.:ur �r �:i t r � � Sn r '. ,Y ,i x ,� i.'t•° � M}.'�kl 1j 7. 1 ; THOMAS EDISON Inn 500 Thomas Edison Parkway Port Iluron, Michlgan 48050 Telephone: (313) 984.8000 "Under the Blue Water Bridge" You can reach the Thomas Edison Inn from all directions. From Canada - cross the bridge and drive directly below the bridge. From the west and south - use Inferslates 94 & 69 to the end of the freeway. Stop at the first street which is Hancock Sl. - turn right. Slay on Hancock for seven blocks until Gratiot - turn right for four blocks until you see the Inn. From the north use M-25 south until you reach Hancock - turn left for seven blocks, turn right on Gratiot until you reach the Inn. THE THOMAS EDISON Inn Port Huron, Michigan Z s"c Come back ... to the gracious splendor of a bygone era. It's here at The Thomas Edison Inn. From the moment you enter our luxurious lobby with its crystal chandeliers, soft foliage and elegant antiques, you can tell your visit here will be something special. Located at the base of the Blue Water International Bridge. you can enjoy the peaceful scenery of the St. Clair River along with the excitement of watching freighters from around the wood pass by. OAKLAND COUNTY PARKS AW7i RECREATION MISSION STATEMENT To provide all residents of Oakland County with recreational leisure and learning experiences, parks, open spaces, facilities, professional staff and fiscal management resulting in a comprehensive county park system that enhances the residents quality of life. 1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION HUMAN RESOURCES MISSION STATEMENT: To provide a competent, professionally trained staff to administer the policies and programs of the Parks and Recreation Commission result- ing in a high quality, accessible parks system for its patrons. CONSUMERS MISSION STATEMENT: To provide all Oakland County residents a wide range of high quality, affordable, safe, recreation experiences which result in an enhanced leisure lifestyle, and better physical and mental health. PHYSICAL RESOURCES MISSION STATEMENT: To acquire, improve, and maintain, for all residents of Oakland County, year-round, diversified, universally designed physical resources which result in the effective utilization of recreational properties, preservation of natural areas, and the meeting of present and future recreational needs. FINANCIAL RESOURCES MISSION STATEMENT: To provide to the citizens of Oakland County sound fiscal manage- ment of voted tax revenues and other income utilized for a quality Oakland County Park system. KA •� U° \ � �► �l +'yam GOALS/OBJECTIVES I OUTCOME MEASUFES I STAFF ASSIGNED ATTAINMENT Met I Partially I Not Met I I 1 I Met i Goal 1 I Job descriptions listed Identify staffing needs and establish I and funding requested I Ralph Richard ( I XX positions for expanded facilities. I I I I I Objective 1 I Establish and request positions for I I Jon Kipke I I XX Orion oaks. I I I I 1 Goal 2 I Pranotion of a minimum of I i Continue to provide funding aril oppor- I various conf/workshops I All Chiefs I XX tunities for staff training. I Provide $/staff in budget objective 2 I Select+distribute conf/workshop material) I I All Chiefs I XX ( I I and budget for attendanceGoal I I I w 3 Provide staff with up-to-date equipment I Priority listing of staff All Chiefs XX and facilities. I I equipment arxd facility needs objective 3 All Chiefs i XX Review h equipment and facility I I needsGoal I I I I 4 Provide open lines of com;mmication for I Log of related concerns All Chiefs XX staff to address needs and concerns. I from staff/supervision meetings I Objective 4 I i All Chiefs XX Schedule time during staff/supervision I I meeting for expression of concerns I I (continued) HL7MN RESOURCES (continued) I OUTCOME MEASUFES ; STAFF ASSIGNED GOALS/OBJECTIVES I j I Ralph Richard Gael 5 I Implement a rotating I Nurture opportunities for informal I schedule of staff attendance communication between commission and at comnission meetings I staff. I ( 1Log of staff/ccmm. shared I Ralph Richard Miective 5 rovide concerns from meeting invite staff to Comm• meeting a P minutes zor 1t111'vuw��"'� 41 ATTAIIM,ENT Met I Partially I Not Met I I Met j I I I XX j I I I I I I I I) (I xx I 1 j HUMAN RESOURCES Goal 1 Identify staffing needs and establish positions for expanded facilities. Objective 1 Establish and request positions for Orion Oaks. 1990 - Goal was not met due to the halting of the Orion Oaks project. - Existing staff have been reassigned and responsibilities adjusted to provide minimum maintenance, staffing, and facility control. 1991 - Review staffing needs in relation to proposed new property acquisitions, ADA compliance, and implementation of the Chief of Recreation position. Goal 2 Continue to provide funding and opportunities for staff training. Objective 2 Select and distribute conference/workshop material and budget for attendance. 1990 - Staff has attended the following workshops, seminars, or conferences: Activity Attendees Career/Self-development 21 Educational/Training 52 Organizational Conference 38 Tuition Reimbursement 4 1991 - Evaluate the effectiveness of training. - Develop position and need for staff acquiring commercial driver's licenses (CDL) and certification for chemical application. - Promote the benefit of CEU's and tuition reimbursement. 5 (Human Resources Goals) Goal 3 Provide staff with up-to-date equipment and facilities. Objective 3 Review human equipment and facility needs. 1990 - $500,000 was budgeted for new equipment to replace or update our equipment needs. 1991 - Again this year $500,000 is budgeted for replacement or new equipment needs. - This department will begin using the County Purchasing Department's computer system for purchasing. - Staff will continue to explore new and better equipment through involvement in demonstrations, equipment workshops, and exhibitions. - Increased use and refinement of the campground computer program. - Expand campground computer scheduling computer program to Groveland Oaks. — Institute a maintenance scheduling computer program at Technical Support. Goal 4 Provide open lines of communication for staff to address needs and concerns. Objective 4 Schedule time during staff/supervision meeting for expression of concerns. 1990 - Held employee appreciation night with 92 persons attending. - Had great staff involvement from all levels for millage functions, such as parades, poster distribution, information, and handouts. - Held all -employee "state of the department" meeting. - Employee wave pool party was held. 1991 - Employee appreciation night is scheduled for May 21. 6 (Human Resources Goals) Goal 5 Nurture opportunities for informal communication between commission and staff. - Objective 5 Invite staff to commission meeting and provide for introduction and sharing. 1990 - Re -programmed employee appreciation night to allow easier mixing among attendees. - Involved commissioners with staff on millage committee. - Held commission/staff retreat to discuss commission goals. 1991 - Have commissioners more involved as dignitaries and presenters at special events or activities. - Hold staff/commission retreat. - Have commissioners be more identifiable when visiting facilities. - Have more meaningful park tours. 7 00 GOALS/OBJECTIVES Goal I Provide recreational activities and services that meet the needs and W �tiZ lu31: OUTCOME MEASURES ( STAFF ASSIGNED ATTAINMENT i J Met ( Partially ( Not Met ! ( (_ Met ( Report on utilization of I All Chiefs I XX ! comment card feedback (park +golf) ! I J I I I I wants of Oakland County residents. I Recommendations submitted on Jan Pung I XX 1 I millage slide presentation cards I 1 Objective 1 I I ( I 1. Explore existing consumer feedback ( Report on ideas for public input All Chiefs ( XX methods. ! I ! { 2. Explore naa methods for obtaining J Plan for participant survey) All Chiefs J J XX feedback from non -user groups. I feedback from special events I I I ©°I 2 1 1 I I ! Promote the visibility and image of the I Report on marketing efforts( Jan Pung ( ( XX I park system to existing and potential ( with senior citizens J I I users. I I I I Objective 2 I I I I Identify specific target markets to J I Jan Pung XX { I I reach for improved visibility. J I ! Goal 3 ( Item on environment featured Jan Pung/ XX Promote a better appreciation of Oakland.( in every Acorn nemletter ( Nature Ctr Staff (I II II County's natural environment through I I I ! I outdoor experiences and programs. I Report on expanded media J Jan Pung/ ! J XX J J promotion, and participation Nature Ctr Staff { J J Objective 3 J at I.O. Nature Center Integrate environmental and outdoor ( special events I I I ! education messages through existing public communications messages. ( 1 I I I (continued) GOALS/OBJECTIVES IOUTCOME MEASUFES I STAB' ASSIGNED ATTAINMENT Met I Partially Not Met GM1 4 j_ Met Use consumer response to facilitate Report on dissemination of Ralph Richard xx better planning. Iconsumer data to plarning Objectiva- 4 personnel Integrate information from consumer xx responses into ongoing programs and goals. �0 •t1 11 tal' r• . • ' •• ul' Provide recreational activities and services that meet the needs and wants of Oakland County residents. Objective 1 Explore existing consumer feedback methods. a. Park and golf course staff will be asked to respond on how they use the information from comment cards. Parks and golf course staff were surveyed on their use of cards. Nearly all of the 10 supervisors responding to the survey indicated that they use the comment cards with handout materials or with information displays. All 10 supervisors said they read the comment.cards and most distributed to their staff for review. b. Millage slide presentation evaluation card data will be analyzed and recommendations made. From 125 millage slide presentations (to approximately 3,000 persons), 300 response cards were returned. 77 percent of those responding said they were aware of the Oakland County Parks with most aware of the parks in the system, with a little over half aware of programs/service. 55 percent of the respondents were aware that the park system is supported by a millage. Nearly 81 percent said they would support the millage renewal. 71 percent indicated they would vote for the Orion Oaks proposal. Summary: This survey was designed to obtain general feedback on parks awareness but more specifically to gauge public opinion on support for the ballot proposals. While the method and delivery is not scientific, it provided some feedback on the impact of our message. When voters saw the presentations and understood the issue, they tended to be more supportive. However, other factors need to be considered: 1) Low response to the survey -- 10% return 2) Responses were voluntary and unscientific 3) In-depth information was not able to be explored 4) Often respondents were those already familiar with Oakland County Parks 5) A positive response to the ballot issues may have been influenced by our presence 1991 Objective a. To initiate follow through by Waterpark staff, provide more opportunities for visitors to receive comment cards, and integrate suggestions into facilities/programs. Improve comment card response by staff and residents. b. Develop a more scientific research method and administer a survey to measure public support for a ballot proposal. 10 GOAL 1 Provide recreational activities and services that meet the needs and wants of Oakland County residents. Objective 2 Explore new methods for obtaining feedback from non -user groups. a. Focus groups or similar public input/research method will be initiated. After meetings with the commission manager, chief of design and development, public communications officer, and research representatives of DDB Needham, it was determined that a telephone survey of county residents may be the most effective method of obtaining valid data for master plan development and level of community support. (Focus groups could be considered as a secondary method.) b. Parks and special events staff will evaluate how participants learned about facilities/activities. Methods for obtaining information on how participants learned about facilities and programs include: 1) Comment cards for immediate feedback or via return mail 2) Informal interpersonal conversations with "Scooter" park ambassador at parks 3) Surveys conducted at special events 4) Mini -surveys (1-2 questions) on entries for prizes at camper, Homearama, and builders shows 5) Discount coupons redeemed from Community Recreation Brochure ads, camping direct mailings, discount entertainment booklets, Summer $izzler promotion, and other sources provide direct feedback on how consumers learned of a program. 1991 Objective a. To conduct an extensive survey of residents measuring their opinions for 1) master plan update for grants, b) future development and acquisition program. b. All above -mentioned methods of feedback will be evaluated and continued where appropriate with new methods being explored. 11 •�• .r dill• The information or research results anticipated should provide responses to the following questions and/or concerns: * Is there support among Oakland County Parks residents for acquisition and development of more park lands? If so, how much/what kind of support is there from a quantitative/qualitative standpoint? Where does this support rank in priority among the other important issues of public concern? Is there voter support for an additional millage to accomplish our goals and findings? * In regard to the Master Plan, do county residents want the Commission to: * acquire greenspace and hold it for development? * develop existing parks only and not make additional acquisitions? or * acquire and immediately develop land? Oakland County Parks would like DDB Needham to present these proposals orally and in written form to the Commission in October of 1991. The agency will also stress the importance of research in the overall strategic planning and marketing of the existing Oakland County Parks and in the intention to acquire additional park land. Budgetary information for these studies will also be brought to light. The results wielded by these studies will be used to determine the support among residents for a 1992 millage issue. Based on the support level among residents, a millage support campaign will be developed. 12 COAL 2 Promote the visibility and image of the park system to existing and potential users. Objective 2 Identify specific target markets to reach for improved visibility. a. Will seek methods to reach senior citizen campers (eg: mailings, camper show, camper clubs) Three Forida-based campground associations were contacted to explore ways to reach Michigan retirees and older "snowbirds" who camp in Florida. The Florida Recreational Vehicle Association will accept camping brochures for a show in Tampa. Oakland County AARP groups will receive a direct mail flyer with a camping discount. In February, Oakland County Parks had a booth at the five- day Silverdome Camper Show. Staff interacted with hundreds of campers of all ages including senior citizens. Trailer and RV dealers in Oakland County will receive discount offer flyers for distributing to their customers. 1991 Objective Members of the National Campers and Hikers Association Inc. will receive $1 off weekday camping and a series of articles on Oakland County Parks camping will be sent to the Michigander publication. In addition, all previous methods used to reach senior campers will be and evaluated and new methods will be explored. This spring a plan will be developed to attract more groups to the Waterford Oaks and Red Oaks Waterparks. Direct mail, flyers, presentations to groups, and on -site promotion will be part of promotion. 13 GOAL 3 Promote a better appreciation of Oakland County's natural environment through outdoor experiences and programs. objective 3 Integrate environmental and outdoor education messages through existing public communications messages. a. Each issue of Acorn newsletter will include an item on environment. News items on the 1990 Independence Oaks Earth Fair, Eco-tips, Seniors Outdoors programs and 1991 Earth Fair (along with announcements of all Nature Center environmental education programs) have been published in the last issues of the Acorn newsletter. This publication reaches approximately 15,000 individuals and organizations three times per year. b. Place emphasis for media coverage and public participation at Independence Oaks Nature Center major special events. During the past year, special media emphasis has been focused on promoting environmentally -oriented programs offered by the Independence Oaks Nature Center. The 1990 Earth Fair received extensive exposure from pre -event announcements on WJR Radio. WJR brought the "Spirit of 176" remote broadcast facility to Independence Oaks for a live two-hour Jimmy Launce Show. The program featured interviews with chairman Lewis Wint, commission staff, and naturalists. The Earth Fair was the subject of an Oakland County parks cable television program which was aired on seven cable systems in Oakland County. A "feature tip" on the event was sent to newspapers and electronic media resulting in coverage by the Oakland Press and Channel 4. As it has done with many past Oakland County Parks programs, the Observer & Eccentric Newspapers published a complimentary one -quarter page ad (valued at $500). From March 1990-March 1991, public communications prepared 70 news releases, public service announcements, cable TV announcements and flyers promoting Independence Oaks Nature programs. (Naturalist T. Nowicki writes a column on nature for the Observer & Eccentric Newspapers and is featured weekly on WJR Radio.) 1991 Objective a. To continue publishing information in the Acorn (and the Oaknotes employee newsletter) about the environment, recycling and/or preservation of the outdoors. b. To seek a sponsor to assist with promotion of environmental education programs in Oakland County schools or Nature Center Interpretive Programs. 14 Use consumer response to facilitate better planning. objective 4 Integrate information from consumer responses into ongoing programs and goals. Personal letter or phone call with consumer on their concern about the parks system or program. Letter done by park supervisor. Yearly staff review of all feedback to department to improve our services. 1991 Objective Quicker response to residents on all concerns about the park system. 15 FINANCIAL RESOURCES GOALS/OBJECTIVES ( OUTCOME MEASURES ( STAFF ASSIGNED ( ( ( Met I I I I Goal 1 ( I I Promote passage of commission's 11 Passed; 1 Failed. Ralph, Jan, Jon ( XX j ATTAINMENT Partially I Not Met Met millages. Objective 1 ( { { ( I Follow through on established public; i awareness program for successful passage( I Jan ( XX of the two millages. I I I I Goal 2 ( ( { I Review established user fees to assure (preparing the '91 Budget. I All Chiefs ( XX they are reasonable and equitable, and ( { { to maintain the concept of a sell'- ( ( { { supporting operation. Objective 2 ( I I I I 1. Analyze, comparative rates for user � � All Chiefs ( XX fees. ( I I 2. Review potential user fees for other ( All Chiefs XX park activities. { { { Goal 3 13 new grants for '91: Aggressively pursue grant: fund.inf,. 11. Rose Acquisition I Joe Figa I XX 12. Rookery Acquisition I I I Objective 3 13. Addison Oaks Lagoon j J. Figa/R. Richard I XX 1. Acquire the two parcels for which we have received grant approval. { 2. Develop waterfront at Orion Oaks withlHolding; failed millage. ( XX funds from the 1990 grant. ( ( { { { 3. Research new grant opportunities. I ( Joe Figa ( ( XX (continued) FINANCIAL REST —ACES (continued) GOALS/OBJECTIVES ( OUTCOME MEASURES ( STAFF ASSIGNED ATTAINMENT I J ( Met J Partially J Not Met J I 1-1-Goal 4 I I I IMet- Continue the program of park accluisitionl Addison 90-acre Purchase; I Joe, Ralph, Frank I XX (Waterford Oaks 2 Parcels I Frank I XX Objective 4 ( I ( I Research land/facility availability. J J Joe Figa ( ( I XX j Goal 5 J J J I J Provide funding for future capital JReview of funds in J Ralph, Jon Frank J I XX J improvement. Idepartment accounts. I I I I Objective 5 1 Maintain and update capital impr()vc:uuciit I Covered in Physical schedule. (Resources. Goal 6 Joe XX Increase efficiency for cost reductions. Set goals on saving in all J All Chiefs ) J XX J I I I I I Objective 6 I areas. 1. Analyze utility costs. (New for 1991. I Frank I I XX 2. Analyze staff productivity. ( j Ralph, Jon, Frank ( j XX FINANCIAL RESOURCES 1990-1991 Goals Goal 1 Promote passage of Commission's millages. This goal was met by the passage of the 1/4 mill and the defeat of the 1/2 mill (see Attachement A). Objective Follow through on established public awareness program for successful passage of the two millages. Ralph Richard, Jon Kipke and Jan Pung were responsible for the successful completion of this objective. Goal 2 Review established user fees to assure they are reasonable and equitable and to maintain the concept of a self-supporting operation. Objective 1. Analyze comparative rates for user fees. In conjunction with annual budget review, comparatives were developed and presented for golf rates, camping rates, bus rates, etc. 2. Review potential user fees for other park activities. This was done at budget time and numerous fees/charges were increased and or established (see Attachment B). Goal 3 Aggressively pursue grant funding. Joe Figa and staff worked to meet this goal. Five grants were applied for and three were approved. Objective 1. Acquire two parcels for which we have received grant approval. Funds were allocated for the purchase of the Lyon Rookery and Addison properties. Negotation is still in process. 2. Develop waterfront at Orion Oaks with funds from 1990 grant. Funds were allocated but with the defeat of the Orion Oaks development millage, this project has been put on hold. 3. Research new grant opportunities. Joe Figa has worked toward meeting this objective and has applied for numerous new grants. 4. We received a grant to build a refrigerated toboggan run at Waterford Oaks. 18 Financial Resources 1990-1991 Page 2 Goal 4 Continue the program of park acquisition. We purchased two houses at Waterford Oaks and a piece of property at Groveland Oaks. Objective Research land/facility availability. This is an ongoing process by staff. We are currently looking into purchasing property in Rose Township. Also, continue to negotiate for the Lyon Rookery and property at Addison Oaks. Goal 5 Provide funding for future capital improvement. Accomplished by instituting cost savings in budget and by investment of funds. Objective Maintain and update capital improvement schedule. Staff is provided a monthly update of capital improvement expenditure status. Future tentative capital improvements are reviewed at budget time and incorporated into the Capital Improvement budget. Goal 6 Increase efficiency for cost reductions (see Attachment C) Objective 1. Analyze utility costs. A quarterly utility report is provided to staff summarizing usage at all parks and facilities and is utilized as a basis for charging Oak Management. 2. Analyze staff productivity. Accomplished at budget time and an ongoing basis by administrative staff. 19 (A) 1990 PARRS AWARENESS PROMOTION Endorsement Ads: - All Oakland County Observer & Eccentric - Daily Tribune - Oakland Press Promotions 23 Direct Mailings eg: - Acorn readers - Target communities - Absentee voters - Subdivision associations Logo postage cancellation Media information packets Banners Yard signs Placemats Logo giveaway items Balloons Answering machine messages Billboard Bus transit signs etc., etc., etc. Slide Presentations 125 groups, reaching 3,500-4,000 persons Parades Seasonal and full-time staff participation in 22 parades throughout Oakland County Media Coverage 15 different news articles in scores of metro papers, local dailies, weeklies and specialized publications 10 editorials all endorsing both proposals 15 letters to the editor were published in Oakland County newspapers 20 (B) CHANGES IN FEES AND CHARGES FOR 1991 1. Increase in change for Annual Permit (UP) 2. New charge for air conditioning units 3. Increase in Island and Shelter rentals 4. Increase in waterslide charge at Groveland 5. Increase in deposits for rentals 6. Increase in non-resident fees at parks 7. Increase in golf rates 8. Increase in Showmobile rates 9. Increase in Y.A.0 rental rates 10. Increase in non-resident entry fees at wave pools 11. Increase in swim lesson rates 61 (C) Increased Efficiencies/Cost Reductions 1. Analyzed the purchase of capital equipment regarding cost/benefit to the parks system (ie. man hours saved, how much more work can be accomplished, etc). 2. Implementation of a new security contract which saved the parks approximately $153,000 and decreased our previous years costs by approximately 43%. 3. Computerization of budgeting, park registration and accounting processes making more effective and efficient use of staff time and providing more information for decision making. 4. Reorganized (ie. eliminate, transfer, consolidate) staffing within the parks to provide for greater efficiencies and eliminate redundancies. 5. Reviewed county departmental charges to Parks and Recreation resulting in refunds for equipment over -charges, security over -charges, utility over -charges, fringe benefit over -charges, and lower insurance rates for buses. 6. Analyzed car leasing charges resulting in a rollback of anticipated increases by Central Garage of approximately $20,000. 22 GOALS/OBJECTIVES GMI 1 Acquisition of appropriate lards --to meet defined needs. PHYSICAL RESOUFCES I OUTCOME MEASURES ( A.O.ard Lyon Township ( parcels purchased ( STAFF ASSIGNED R. Richard/J. Figa ATTAINMENT Met ( Partially ( Not Met Met ( XX I I I ( ob " ve 1 -Grants received. R. Richard/J. Figa XX 1�. Proceed with purchase of A/O 90-acre ± ' -Addison parcel being 11 I I parcel, and Lyon Township 600-plus I purchased. I I I XX acre parcel. 2. Investigate other potential land I I 'Lyon appraisal completed. I I I I I XX I I acquisitions. I Rose Township. ( ( ( XX Goal 2 ( ( ( I I Maintain and update existing facilities.( Plan for A.O. renovation I Joe Figa I XX I J ( subnitted to commission Cbjective 2 ! 1 1. Proceed with renovation of Addison J Grant submitted to Dept. ( Joe Figa ( XX Oaks Conference Center. ( of comnerce 2. Implement C.I.P. 1990 priority plan. ( Priority items completed in 1990 C.I.P. J. Figk XX I Goal 3 Initiate Orion Oaks development. ( Plan completed. i Joe Figa I XX I I objective 3 II 11 11 II 11 Finalize plans and initiate construc- I Millage failed; must re- I Joe Figa I I XX tion, subject to millage. I evaluate. (continued) ry w PHYSICAL RESOUFCES (continued) GOALS/OBJECTIVES ( OUTCOME MEASUFES I STAFF ASSIGNED ATTAINMENT j I I Met I Partially 1 Not Met I 1 Met I Goal 4 I -Assessment completed in '84 _ Figa, VandenBossche,l I XX 1 Prowte and implement universally I needs updating. Beutel & Summer designed facilities. i -The new Act of 190 needs tol Intern I be reviewed to see how we j I l i XX Objective 4 l are affected. 1. Identify and prioritize facilities I that lack universal design. I Report on impact of 1990 I I I XX I 2. Update existing list; implement I A.D.A. on facilities. initial phase. TI Develop facilities that are adaptable j Listing of the necessary I All Chiefs I to changing needs. I revisions to R.M.P. I I i I Objective 5 1. Initiate the revisions to park and I -Revision partially complete. Figa recreation master plan. I I I 2. Complete Addison Oaks master plan i -Revision partially complete j revision. I -Need RFP for Addison. I Vanden Bossche Goal 6 Continue the development of park standards. Objective 6 Develop a policy that implem=nts aril enforces design integrity. XX j I l XX I XX is XX j I j Assessment, Evaluation & J Summer Intern j I XX j Policy must be developed. j Vanden Bossche ------------ Starrlards for enforcement completed Figa Beutel PHYSICAL RESOURCES GOALS/OBJECTIVES 1991 Goal #1 Acquisition of appropriate lands --to meet defined needs found in the Master Plan. Objective 1 Proceed with purchase of Addison Oaks' 90 acres and Lyon's 600 plus acre parcel. Outcome Measure 1 Addison Oaks' acreage will be acquired within the next 30-60 days. Lyon Township property: appraisals ready for review with negotiations to occur shortly. Objective 2 Investigate other potential land acquisitions. Outcome Measure 2 Rose Township property presented to the commission with approval to submit grant for acquisition. Objective - 1991 Monitor grant and pursue other means of funding acquisition: i.e. Nature Conservancy. NOTE: Goal should be more specifically defined as to type of appropriate lands; size, type, location, etc. 25 Goal #2 Maintain and update existing facilities. Objective 1 Proceed with renovation of Addison Oaks' Conference Center. Outcome Measure 1 Plans completed for construction. Grants submitted to department of commerce; has been denied due to funding cuts. Objective 2 Implement CIP 1990. Outcome Measure 2 CIP were prioritized and top projects were completed for 1990. Objective - 1991 Prioritize 1991 CIP - schedule construction. Goal #3 Initiate Orion Oaks development. Objective 1 Finalize plans and initiate construction subject to millage. Outcome Measure 1 Plans were completed; millage was turned down; therefore construction was not initiated. Objective - 1991 Review intent of plan in light of funding and new conditions. Determine direction. 26 Goal #4 Promote and implement universally designed facilities. Objective 1 Identify and prioritize facilities. Outcome Measure 1 Review document of barrier free inventory and prepare report summary. Objective 2 Update existing list and implement phased construction. Outcome Measure 2 Report still to be reviewed and updated. Objective - 1991 Review new laws to see how they apply to report and to future and existing facilities. Goal #5 Develop facilities that are adaptable to changing needs. Objective 1 Initiate revisions to Park and Recreation Plan. Outcome Measure 1 RFP's completed for Addison Oaks and Glen Oaks. Plans to be revised in 1991. Recreation Master Plan to be revised and submitted to DNR - 1992. Objective 2 Complete Addison Oaks Master Plan revisions. Outcome Measure 2 Revisions to plans for Addison Oaks and Groveland Oaks will be completed in 1991. Objective - 1991 Survey work, outline required revision, and retain consultant if necessary to complete revisions to Recreation Master Plan. 27 Goal #6 Continue the development of park standards. Objective 1 Develop a policy that implements and enforces design integrity. Outcome Measure 1 Policy cannot be developed until type of standards are identified. Objective — 1991 Review each park for existing design integrity and need for standard 28 MEMORANDUM TO: FROM: SUBJECT: April 5, 1991 Oakland County Parks Commissioners Alice Tomboulian, Commissioner Publicizing Environmental Quality Practices As a topic for discussion at our upcoming Parks Commission retreat, I would like to present a proposal for publicizing environmental quality practices in our Oakland County parks. I propose that we build upon the numerous existing programs and practices that have already been implemented in our park system for the purpose of enhancing environmental quality. Examples would include using electric -powered golf carts, planting and encouraging trees, and offering environmental education at Independence Oaks Nature Center. By inventorying and then publicizing these many existing programs and practices for environmental quality, we can increase the positive public image of our park system and establish ourselves in a leadership role. There are many opportunities to make creative use of our current environmental quality park practices for better public education and understanding. For instance, related to the composting of leaves which we have done over a period of years in the parks, we could co-sponsor some of the workshops that are currently being offered to teach people about back -yard composting. An environmental quality practices emphasis implement, cost very little, and yield great of public approval and agency pride. Steps that would be need to be taken toward Inventory current environmental quality Identify and implement ways to explain Develop additional programs that build would be easy to benefits in terms this goal include: practices/programs and publicize on current practices 29 33203 Biddestone Farmington Hills, Michigan 48018 January 10, 1991 Oakland County Parks Commission One of the most interesting seminars I was privileged to attend at the 1990 NRPA Conference in Phoenix was entitled "Developing a Conservation Ethic in a Recreation getting." This proved to be an inspirational presentation given by per- sonnel from the Lake Metroparks, Ohio, near Cleveland, I believe. '-'heir ideas and modus operandi, with its emphasis on environmental concerns, were both challenging and inspirational to me. It seems to this one commissioner that with the 1990s shaping up as the Decade of the Environment, that we, as the Oakland County Parks System, might well give sore thought to these many issues, and how we might just become the leader in this movement --in Michigan. A great many of the suggested things we already do -- it would only require restructuring, a refocusing on the positive aspects of how well -tuned to environmental concerns our Parks System is, how we are (or can become) leaders in this field; how we can teach others, by example and specific classes, throughout the County, the appreciation and relationship of man and the natural world -- via Oakland County Parks,which is doing it, and can show you how. We would need A Mission Statement, with strong conservation ethic A Stewardship Philosophy Programming with emphasis on conservation (we do much of this now -- would mean only re - titling, re -marketing or re -packaging some of what we're already doing so well)' Public Relations focusing on Conservation Ethic Phis slight shifting of emphasis in our 10-year Plan for Parks could align us with the sweeping concerns of the next decade; would demonstrate our Oakland County Park environmental achievements and concerns. which students are now absorbing in schools throughout the county, and wouldput us on the "right" side of the table with those who are concerned abour earth's limited resources -- a recurring theme Mr. Lewis Tint - page two for the decade ahead. Would it be possible to circulate this memo=proposal and en- closed material to Commission members, and perhaps devote some adequate time for discussion? JMF/hs Would be so glad to sit down and discuss this with you. Cc JE 31 Mission Statement It is the cloal of the Oakland County Parks System to acquire, develop and maintain a well-balanced system of park resources representing outstanding ecological, scenic, recreational and historical features. Conservation is the protection and prudent use of resources against depletion or waste. The Oakland County Park System will attempt to reflect a conservation ethic in all elementstof its operations, always aware that this limited resource, if wisely used, can forever enhance the lives of our citizens. "We shape ourselves through decisions which shape our environment," 32 GOALS A conservation ethic for the 1990s could incorporate the following goals (some of which we already ascribe to): * Sense of ownership with the public of Oakland County Parks * #'Uvery child in America has a right to breathe clean air and drink pure water." At Oakland County Parks we provide clean air and water 24 hours each day Preserve and foster appreciation of the diversity of Oakland County lands Inspire public confidence in land management; not always fighting for prescriptive legislation Capabilities of man are expanded with an understand- ing of the natural environment; with an experience of natural surroundings; with the relationship and harmony of man caring for his environment, which becomes a bonding and oftimes an uplifting experience, almost spiritual CF1 Teddy Roosevelt "The Strenuous Life" John Muir "Encountering Yosemite" Joseph Wood Crutch "The Grand Canyon" (These goals are expandable,41nlimited, and may be altered or enlarged) "Man is the root of the problem, but he is also the genesis of the solution." 33 WHAT IS A CONSERVATION ETHIC? A simple definition - Conservation is wise use or protection from depletion or waste. To protect from waste you have to understand the resource; implied knowledge. WHAT IS RECREATION? A full variety of activities. WHAT IS DEGRADING AN ENVIRONMENT? Activities which may significantly change or alter existing conditions which may be beneficial to maintain. WHAT WE WILL TRY TO DO IS PROVIDE INSIGHTS ON: Understanding your resources and matching up the recreational activities appropriate to that resource. And to promote the resource, not just the activity. Parks have historically been associated with conservation. There is high public concern with the environment. Public opinion polls are consistently showing incredible statistics. The New York Times and CBS showed: 58% spend too little on the environment. 80% + would sacrifice economic growth for environmental protection. 80% + believe protection standards cannot be too high. We will be addressing programming, marketing and natural resource management and establishing appropriate activities for sensitive areas as well as the development of conservation ethics addressing energy conservation, office recycling, chemical use standards and soil conservation. 34. DEVELOPING A_ CONSERVATION ETHIC IN A RECREATION SETTING I. What is a Conservation Ethic (Definition) II. Why is it Important to Develop a Conservation Ethic in a Recreation Drivtn Agency a. recognition that the human resource affects the natural resources b. it will help you recognize the value of your local resources c. the public will respect your agency position on preser- vation and conservation d. it offers you an opportunity to demonstrate good land stewardship practices e. it helps in changing public perception of over use or land abuse f. that playfields, gamefields and golf courses are open spaces g. develops a better well rounded staff and volunteer core h. so you are on the side of the table with environmentalists n7 III. How to Spell Out to the Public your Conservation Ethic Efforts a. mission statements (agency) (recreation division) (farmpark) b. demonstrative practices of use of chemicals on golf courses, playfields c. creating habitat settings for play areas d. recycling bins at recreation sites and recycling in your own office e. program descriptions/help promote the resource as well as the activity f. creating interpretive opportunities in recreational settings g. program examples in promoting the natural resources h. establishment of recreation needs assessments as it applies to the natural areas and developing park sites 35 I LAKE METRIC PARK:.:. RESOURCE STEWARDSHIP The Lake County Park District was created in 1958 by the County Probate Court under the authority of Chapter 1545 of the Ohio Revised Code. Simply stated the function of the Lake Metropolitan Park District is to acquire land either within or without of the Park District, and to develop, improve, protect and promote the wise use of this land and its resources for today and future generations. The Balance of Resources ---------- -- --------- It is the goal of thew Lake Metropol:Ltarr Park District to acquire-, develop,. andmaintain, a. well balanced system: of park. resources: representingoutstanding ecological, scenic,.. recreational and historical. features. To achieve this balance, an inventory and classification of the- Park District's natural resources and developments is essential. The classification of resources will assist the Park District in land acquisition and development strategies. When possible, potential land acquisitions will be classified before actual purchase to determine the value of this resource to the Park. District's over all goals. Resource Management The- Conservation Ethic Conservation is the protection and prudent use of resources against depletion or waste. The -Lake Metropolitan Park District will attempt to reflect a conservation ethic in all elements of its operations - The concern- for the- wiser use- of- financial,. ;human,. and natural resources: w-i11 guide the, District in its daily- operations and future- developments_ This concern for the wise use of resources and efficient operations has resulted in the creation of personnel and fiscal management systems. As the Park. District is responsible for the management of land it owns or leases, there is also a need for a formal land management system or plan to ensure the conservation and sound stewardship of the -districts natural resources. Stewardship Philosophy A+ 1'an&'-atevar& iss one* who- takes: care- of, or manages` ot. the lands: of another. The Park- District is, irr effect, the- steward- of public land. In addition to. the daily maintenance- required for the- developed: areas within- the park system•,. the- park: distrzct must provide stewardship: for the- public resources- represented- by, the non- deve-loped- resex-vations: and' natural areas. Stewardship is the- effort to: direct, control, or perpetuate, 36 the condition of certain elements within these natural areas. The Park District's stewardship efforts will identify, preserve, maintain and create a diversity of ecosystems through out the park system.... aquatic habitats, wetlands, open meadows, shrub land and succession areas as well as mature forest communities. A key focus of this effort is to encourage the biological diversity and stability of natural systems represented in the park system. Stewardship Policy In fitting with the Park District's Conservation ethic, ensuring the wise and best use of public resources and land managment, a comprehensive Master Plan will be established for all major park district lands. In addition to a master plan, a resource stewardship plan will be prepared and kept current for all areas under the management of Lake Metro Parks. The -objective of each Resource Stewardship Plan will be to identify, protect and develop unique resources within each area and to provide guidelines for appropriate public use and facility development. The basis for -stewardship management actions will be provided by scientifically conducted surveys, vegetation and wildlife studies, existing soil, geologic data and habitat management needs.. Each plan will recognize the -need to employ active management techniques to maximize diversity of vegetative cover and animal habitats, as well as recognize significant or unusual features in the, management area.. Actions taken in managing these areas however, must be considered by their, effect on other -elements of the environment. Active management may include but not be limited to such methods as agriculture, prescribed burning, mowing, planting, and in controlled instances, chemical applications when or where - such methods are determined to be -most beneficial to the proper management of an area. Each plan will list but not be limited to the - following applicable goals. 1. To preserve existing mature woodland. 2. To continually maintain a sufficient border of transition vegetation between meadow and forest, referred to as "edge". This is a zone of high diversity of plants and animals. 3. To assure adequate meadow habitat and managed open area for the continuation of the processes of meadow. ecology and to provide sites for facility development. 4. To manage special habitats: e.g., thickets, wet- lands, pine plantings and habitats of special value for the District, or for endangered, 37 unusual or threatened species of plants or animals. 5. To provide a method to consider the habitat values as well as the aesthetic impact of the construction and the landscaping of roads, parking lots, picnic areas, nature centers and other facilities. 6. To continually evaluate the stewardship management efforts. The above aims and goals shall be pursued utilizing the most appropriate current technology, though techniques may evolve and vary from year to year. It is imperative that management efforts be evaluated on a continuing basis._ In addition to these goals the Park District must diligently and continually be aware of potentially harmful development on the peripheral areas of the -management area. Such development may be in the form of air andlor water polluting industries, excess residential development or incompatible land use through business or� agricultural development. Guidelines to Resource Stewardship 1. Restoration of highly,disturbed areas within native communities shall be actively pursued. 2. Only native plants and animals shall be used in the restoration.or re-establishment of native ecosystems. Whenever possible -the use of native plant materials should be encouraged as landscaping adjacent to developed park areas,f'xotic species may be utilized for ornamental purposes in the developed recreational areas, if native species are unsuited to the purpose. 3. Dead trees are an important part of ecosystems. Dead tree removal shall be restricted to special management areas or those which may fall onto private lands, high use areas, or designated heavy use trails located within the preserves. 4. Protection of lands from encroachment, misuse and overuse shall be of primary importance. 5. Active management, which yields the greatest benefit for the least amount of expenditures, shall be used. 6. Plant succession will be encouraged on those lands, which were in active cultivation at the 38 4 time of purchase, through a crop land conversion program. 7. Removal or destruction of plants and animals will be prohibited except for recreational fishing in appropriate areas, and scientific and special management purposes which have received prior approval from the -Director or his designated representatives. 8. Public viewing of District lands shall be encouraged through trails and viewing vistas except where their creation threatens the welfare of existing biotic communities. 9. Developed areas shall be managed to minimize any negative impact of the user on the site. 11. Rivers and streams within District boundaries shall be left in a natural state. Where required, prevention and control of extensive erosion shall be carried out utilizing techniques developed by the State Scenic Rivers Program, flood control shall be sought through acquisition, construction of ecologically designed impoundments, and clearing impediments where they cause flooding of non -District lands or District facilities. 12. Control and elimination of pollution of Park District resources will be sought. 13. Soil erosion shall be minimized at all construction or management sites. 14. Wildlife will be encouraged to find sanctuary on District lands. Native or annual plantings and water management shall be employed where necessary. Artificial nesting sites and supplemental feeding shall be used only as indicated in approved Area Stewardship Plans. 15. Natural reproduction shall be encouraged although stocking maybe used where necessary to maintain a suitable fishery. 16. c�selffse�°s`a�rzdF:�"isseci�'.` 5��''�a�;'rYecBssa=��� }s��c��'ou�<$y� l�fccr�ogfcas�:'maau��=a 17. All unnecessary roads, man made structures and buildings shall be eliminated from park property. 39 c J 18. All natural areas will be managed in such a way as to effect the highest natural ecological value. Identification of ManagemenU t nits With in a Resource Stewardship -------------- ----------------------- Plan_ Five- categories are identified for the purpose of management. It is recognized that each category contains numerous identifiable entities. However, except in infrequent cases, the District's management shall be extensive rather than intensive. Each preserve shall be developed and managed with its own particular merits in mind. However, based on an initial vegetation inventory and studies of the past and present ecology of the preserve and the county the following management categories are defined: I. FOREST - An extensive vegetation in which the dominant plants are trees. II. SUCCESSION AREAS - Areas of transition where one plant community is being replaced by another. Succession areas will, in some cases, be maintained as thickets, immature forest, shrubby grassland, or edges where forest and meadow meet. III. MEADOW AREAS - Areas of herbaceous plants providing valuable habitat for ground nesting birds and other small animals and insects as well as a good hunting ground for mammals and birds- of prey. IV. WETLANDS - Wetlands are low lying waterlogged, or shallow water lands. Standing water may or may not be present depending on the type of wet land and the season. They are important habitat for wildlife. They also play an important role in the control of water quantity and quality. Wetland areas should be created and -maintained whenever passible. They may include; Bogs, Fens, Marshes, and Swamps. V. Special Management Areas - Areas requiring special management for: ecological purposes, specific uses, geologic features, plantings, historical features or recreational developments that are beneficial or desirable for the Park District to maintain. 40 e The Stewardshie Philosophy_ and: Recreation/Facilities --------------------- The- District recognizes its role to provide public outdoor recreation opportunities- which are compatible with the character of the lands under its control_ The District will provide quality facilities and programming for appropriate recreational services.. The Park District's facility developments will reflect this concept of compatible use and will be located and designed with as minimum an impact on the environment as possible. Recreation may take place an all types of ecosystems, but must be conducted and controlled in appropriate areas in relation to the management objectives of the Resource Stewardship Plan of each area. People and their activity are a part of the environment that the park district is trying to manage and maintain. Therefore, quantity and type of use will be limited to such numbers and activities compatible with the purpose and objectives appropriate for each area. Awareness/Interpretation Environmental education and interpretation will focus on the conservation and stewardship philosophy of the Park District. This will assist the public in better understanding the active role the park district has in protecting. the -local environment,_ and the park district's contribution- to larger conservation efforts - This philosophy will also be, reflected: in_:. maps, interpretive brochures,workshops, guided hikes and special public information programs on environmental issues relative to the Park District's stewardship efforts. Every effort will be -made to serve citizens interested in the environment and our natural heritage and to promote the value of the stewardship efforts of the district. Resource Protection The rules and regulations of the -park district reflect the conservation and stewardship ethic and efforts of the park district. They ensure the wise use of resources. The Ohio Revised Code gives the authority to Park Districts to create and enforce rules and regulations to insure the preservation of resources and good order within the land holdings of the District_ The Park District employs specially trained Park Rangers to protect the resources of the district. The need for public safety with in the parks reflects the need to conserve the "human resource". The need to prevent vandalism reflects the conservation of the financial investments of the park district's developments and acquisitions. The rules and regulations of the Park District reflects these needs and also the need to preserve the quality of natural resources within the park district biologically, historically and ascetically. The rules protecting the natural resources of the district are an extension of the stewardship efforts of the park district. This 41 fact will be understood and relayed to the public at every opportunity. 42 PROPOSAL RECREATION SERVICES DIVISION JUSTIFICATION: Since the early beginnings of Oakland County Parks and Recreation Commission, dating back to 1966, one of the primary emphasises of the commission has been land acquisition into viable, diverse leisure time attractions that are nationally recognized for excellence for the complex of Oakland County and its surrounding areas. This trend of developing and promoting the physical aspects of our facilities is necessary at the onset of establishment of our agency. It is important to point out at this time in development that Oakland County Parks and Recreation needs to actively promote and develop programs and activities utilizing these facilities. Oakland County Parks and Recreation at this time has several special event programs, but an umbrella program of recreation services needs to be addressed and implemented. Several of our facilities enjoy high popularity with their users and many of our facilities are underutilized in terms of their full potential. The following analysis and justification of the proposed Recreation Services Division will include discussion of Objectives, Benefits and Problem areas to be overcome. The Recreation Services Division will highlight special events for the all citizens, and facilities that Oakland County Parks and Recreation Commission is nationally known for. OBJECTIVES: The scope of the re -organization of the Recreation Services Division would be to establish priorities of existing programs and resolving the problem areas. Emphasis would be placed on the development of positive team oriented relationships between staff members in identifying individual responsibilities. At this time any new programs will be undertaken, after evaluation, during the first year as the framework and procedures are still to be established to their full potential. Following are the objectives identified by Recreation Services: 1. Identify all recreation programs and leisure services currently provided by the Oakland County Parks and Recreation Commission and a complete cost benefit analysis of each one. Other analysis would include targeted populations, need and sponsorship. This would include recreation programs at parks and in-house recreation administration programs, then evaluate. 2. Address as indicated in the Master Plan the need for special events and deficiencies in teen and senior programs. A. Results of the Oakland County Parks and Recreation Commission Retreat April 5 and 6, 1990 Prepared by Roger L. Coles and Robert L. Frost 43 The Consumers Mission Statement To provide all Oakland County residents a wide range of high quality, affordable, safe, recreation experiences which result in an enhanced leisure lifestyle, and better physical and mental health. One of the 3-Year Goals is to provide recreational activities and services that meet the needs and wants of Oakland County residents. B. Oakland County Parks and Recreation Commission By Marlys Vickers and The Advance Programs Group, County Executive Office, 1980. Short -Term Program Objectives (within five years) Help to meet needs of senior citizens by working with local communities to set up programs. Goals 1. Develop a park system for county residents that provides unique and specialized facilities and programs which are not normally provided by local agencies due to financial as well as space limitations. 2. Respond to changing lifestyles and changing recreation needs of county residents. 3. Provide opportunities for a variety of recreation experience, both indoors and outdoors. C. The 1986 Oakland County Parks and Recreation Commission's Master Plan reads: Goal Continue providing quality programs at a variety of levels with the county. Objective 1. Increase the amount of programs and/or facilities currently provided within the southeast 1 /4 of the county. 2. Promote more programs which will service senior citizens, disabled persons and the economically disadvantaged. 44 RESPONDENT OPINIONS CONCERNING POSSIBLE IMPROVEMENTS TO COUNTY RECREATION ACTIVITY PROGRAMMING When asked if the Commission should improve its recreation programming, respondents reacted as follows to the following alternatives: Question: Percentage Which Agrees: Avg.% Provide More Programs for Senior Citizens 62.56 Provide More Programs for Handicappers 61.62 Provide More Cultural Programs 51.32 Provide Programs for the Economically Disadvantaged 50.04 3. Mainstream all programs into one umbrella head, thus eliminating communication break down by staff and by participants. 4. Develop a positive relationship with community agencies within Oakland County for joint sponsorship. 1991 SURVEY OF PARKS AND RECREATION DIRECTORS IN OAKLAND COUNTY: When asked if Oakland County Parks and Recreation Commission should hire staff in Therapeutic Recreation, 20 directors responded in the following NO YES 1. Communities have on staff: Part-time Therapeutic Programmer 13 7 Full-time Therapeutic Programmer 19 1 2. Participation in Northwest Therapeutics 10 10 3. Assist in funding for Northwest programs Monetary 14 6 In -Kind 7 13 4. Support Oakland County in full-time 1 16 3 Shared Therapeutic Recreation position Responsibility On February 12, 1991, Northwest Senior Coordinators of Oakland County, a 19- member committee, addressed the need for a Senior Coordinator with Oakland County to act as an umbrella agency for large special events, senior athletics, promotion of Oakland County parks and local communities/facilities. This position is being filled by a part-time employee. 45 BENEFITS OF RE -ORGANIZING A RECREATION SERVICES DIVISION: 1. Clear identification of staff responsibilities resulting from a team oriented approach. 2. Centralized location of staff for improved communication and coordination effort with greater input and access to administrative staff. The offices could be held in the new Technical Support Building. 3. Centralize communications with the administration through administrative staff meetings and commission. IMPLEMENTATION: 1. Flowchart 2. Plan of Actions CONCLUSION: This overall re -organization would mainstream the staff, both part-time and full- time for Oakland County Parks and Recreation. It is with the human resource, the most valuable resource of all at Oakland County Parks and Recreation should benefit from at this time. 46 THERAPEUTIC RECREATION PLAN OF ACTION BY RECREATION SPECIALIST 1. Develop a master Therapeutic Recreation mailing list for Oakland County. - Northwest Therapeutic Committee - Oakland County Mental Health - Oakland Schools - Update existing mailing list - Parental Networking 2. Assist Northwest Therapeutic Committee in publishing a bi-annual brochure for recreational opportunities for disabled residents of Oakland County. 3. To revitalize the discount schedule for disabled individuals. 4. To adapt current programs to meet the disabled needs. Example: Nature Center Great Escape, Tennis Lessons, Golf Lessons, Tiger Clinics. 5. To research and implement the impact that the American Disabilities Act will have on Oakland County Parks and Recreation Commission. 6. To research future events, programs and facilities to determine the needs for specific disabilities. 7. To recruit volunteers to assist in Therapeutic Recreation Programs. 8. To evaluate programs on an on -going basis to maintain the high standards of Oakland County. 9. To review past programs for their effectiveness in providing quality recreational opportunities for disabled residents. SENIOR RECREATION PLAN OF ACTION BY RECREATION SPECIALIST 1. To research future events and program possibilities by determining the needs of the senior population. 2. To promote general recreation programs to senior citizens. 3. To develop programs to promote integenerational activities. 4. To recruit volunteers to assist in senior programs. 5. To encourage seniors to become actively involved in programs or volunteer to assist. 6. To evaluate programs on an on -going basis to maintain the high standards of Oakland County. 47 7. To develop programs that promote health, fitness and socialization that will increase the quality of life for the senior population. 8. To review past programs for effectiveness in providing quality recreational opportunities for the senior residents of Oakland County. 48 To reach the full potential of the Recreation Services Division, the following changes are recommended. These changes are needed to continue with the ever popular, fast growing recreation programs: 1. Underfill the vacant Therapeutic Recreation Supervisor position with a Recreation Specialist. This Recreation Specialist position is now being performed by a part-time seasonal person, and managed by the Mobile Recreation Supervisor. The Therapeutic plan of action cannot be consistent with a part-time employee. The qualified and certified recreation professional is not interested in a part-time job. Historically, there has been a "hodge podge" of therapeutic programs. These programs require continuity throughout the year, which is not happening on a part-time basis. There is need for assistance in the therapeutic recreation and senior recreation programs because the current Recreation Supervisor, Recreation Specialist, and part-time Parks Helper are responsible for additional programs which takes them away from doing the administrative work and supervision of which they are responsible for. This is a 1991 budgeted position of $22,900. 2. It is also recommended to fill the vacant Chief of Recreation position that has been budgeted for. This position would allow the county to have adequate administrative supervision over the entire recreation section. This position is not only working with the Recreation Supervisors and Specialists in establishing and maintaining communications with the section, but also in dealing with the community agencies and companies in areas of resources promoting programs and sponsorships. This is a 1991 budgeted position. The Chief of Recreation will aid in the development of community relations with the parks commission. With the amount of overlap in programs and the constant need for administrative direction, it is too time consuming for this responsibility to remain with the Assistant Manager. Also in phase one, the supervision of the Tennis Court Complex and Senior programs will be phased in. These are part-time budgeted positions in the Recreation Administration program. For the time being, these programs are under the direction of the Mobile Recreation Supervisor. Again, it is imperative that these programs be supervised under the umbrella of the Recreation Section. In year two it is necessary to transfer a clerical position from one section to the Recreation Section. The heavy load of typing and phone calls coming into the office for five different functions is taxing on all staff members. It will also be necessary to evaluate the growth of Senior Recreation and determine the need for a full-time Recreation Specialist. Attached is a flow chart with the recommended changes. 49 O Chief of Recreation 1. Staff Training 2. Part-time Eligible Supervision 3. Interns 4. Tennis Complex -Tennis, Platform Tennis, Shuffleboard 5. Sponsorship 6. Volunteers 7. Special Events - Spring Mountain Bike Race BMX Nationals M.R.P.A. Senior Olympics 4-H Fair Great Lakes Water Demo Senior Picnic Flashback To Summer Weekly BMX Sports Camp Youth Great Escape Wheelchair Daze Senior Great Escape Hot Air Balloon Festival BMX Regionals Flat Tire Biathlon Fall Mountain Bike Race Employee Walk Michigan Fall Color Car Classic Family Cross- Country Ski Cross -Country Skiing for Blind O/E Ski Lessons Ski for Visually Impaired Senior Ski Clinic Volunteer Recognition REC. SUPERVISOR REC. SUPERVISOR Waterford Activity Center Springfield Y.A.C. 2 - Parks Helpers Golf Tourneys/Programs 2 - Gate Attendants Red Oaks Pool Staff (Not Summer) Special Events Waterford Oaks Maintenance 6 - Parks Helpers Waterford Pool Staff 2 - Laborers 2 - Parks Helpers 1 - Seas Pro Spec II 2 - Seas Pro Spec I 6 - Attendants 6 - Laborers 30 - Lifeguards BMX 1 - Parks Helper 2 - Seas Pro Spec II 1 - Program Leader 1 - Laborer *RECREATION SPEC. *RECREATION SPEC. *RECREATION SPEC. SEASONAL SPEC. Cross-country Ski Therapeutic Prog. Sports Camp Tennis Special Events Campground Rec. Mobile Recreation Shuffle Board Tournaments Special Events (Puppet, Mime, Skate, Platform Tennis Senior Athletics Sport, Airsport, Dunk 1 - Parks Helper Senior Program Tank, Tents, Show) 3 - Attendants Special Events 2 - Seas Pro Spec I 9 - Parks Helpers 1 - Clerical 3 - Laborers 5 - Seas Pro Spec I 19 - Program Leaders 1 CLERK III Clerical Trainee *Possible Recreation Supervisor OAKLAND COUNTY REGIONAL 737 E. 12 Mile Road, Madison Heights, MI 48071 INTERAGENCY COORDINATING COMMITTEE FOR DEVELOPMENTAL DISABILITIES March 19, 1991 (313) 544-9N0 C'O PARKS & RECREATION COA i Lewis E. Wint, Chairman OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 Watkins Waterford, MI 48328 Dear Mr. Wint: APR 03 1991 I am writing to you today, with the support of the undersigned Oakland County citizens, regarding the need for the Oakland County Parks and Recreation Commission to reinvest in the recreation and leisure needs of citizens with disabilities. Providing an array of recreational opportunities for special needs populations, of all ages and abilities in our county, is certainly a tall order. However, we believe that purposeful improve- ments would begin if the county helped out with specific tasks far beyond the ability of any one municipality. It seems to us that Oakland County Parks and Recreation should set the tone for helping local communities include people with disabilities into their programs. Perhaps this means in a practical sense that a full-time therapeutic recreation professional(s) should be on the county staff to provide technical assistance to local communities about how to go about including people with disabilities. It would also seem practical for the county to organize and establish a system to pro- vide information about recreational opportunities and refer citizens to appropriate resources. A central information center of this type would clearly prove helpful to long range planning activities of the commission as well. What we would really hope to see from the Parks and Recration Commission is a commit- ment to setting the pace and championing the idea that all of Oakland County's citizens should and must access to recreational opportunities in their own or adjacent communi- ties. We, the undersigned, hope this communication has served to provide you with some feed- back as to what leadership citizens in the county are looking for from the commission. Sincerely, Sandra M. Lindsey, MSW, ACSW ��Chhair%.�person, Oakland County RICC / r/ 1 V 1J � _1,um 6 t l� � (1 r NAM ADDRESS AGENCY Sincerely, Sandra M'. Lindsey, MSW, ACSW Chairperson, Oakland County RICC NAME ADDRESS AGENCY RLm.9 11X6- r1-2 Co AdI044 47 y z7 0 7 /Xv .� 0a �. Ys 17,11 G?GL ` 1. , >✓�' i�fi `—�- "l NAME ADDRESS AGENCY SI.9 7/rt A i n &WA,-NwJWA i3'(-rye/�J� G7` z-1 ag 5 5 O if i,r;,2a v nxe, 3 U btul-D C a ,r a 3 E:I 52 �qi><ri tIr City of Southfield April 3, 199126000 Evergreen Rd. • P.O. Box 2055 • Southfield, MI 48037-2055 Mr. Jon Kipke Assistant Manager Oakland County Parks and Recreation 2800 Watkins Lake Road Pontiac, MI 48054 Dear Mr. Kipke: As newly elected chairperson for the Therapeutic Committee of the Northwest Parks and Recreation Association, I would like to state our appreciation for your interest. With your history of involvement I am sure you are well aware of the inconsistencies of involvement and committee commitment from individuals who are truly "volunteering" most if not all of their time. We give our whole- hearted support to the hiring of a full-time position through Oakland County. The most important reason for our support is our desire to service those who lack the same opportunities for recreation as the rest of the population. We would like to commend you on the initial step of hiring Sandy DeVonce as a part-time support person for these programs and are interested in working with you to make full-time commitment a reality in the future. At this point, I would like to take one step at a time and work cohesively for the united goal. At our last committee meeting there was much discussion on consolidating the mailing list for our county therapeutic offerings. To my knowledge a number of cities have submitted their lists to Sandy and she is working on compiling one master list. This will result in a better coordinated effort and less duplication. Please confirm Oakland County's commitment to maintaining and updating the one "master" therapeutic listing toi, var,l.aiid County. i22yiStrus,..LOii would CCn..ln..2e a.. this poi.nt t., be at different sites, but the mail would be sent through Oakland County in Oakland County envelopes. (This would help Oakland County keep updated on address changes as well as good public relations). At this point, the mailing list would be used to distribute information on the Northwest special events. Five events are scheduled at this point (bowling, pool bash, Halloween and 2 Holiday parties). Another use we had discussed for this mailing list is a resource brochure that would be published twice a year. Our committee needs to further discuss this and will keep you updated. Please advise us on any assistance that you might be able to offer. In the future we look to Oakland County for assistance in identifying, determining and meeting the needs and interests of the Mayor Council President City Clerk City Treasurer City Administrator Donald F. Fracassi Suzanne Goldstein Patrick G. Flannery Roman J. Gronkowski Robert R. Block city Council Denise R. Alexander Peter J. Cristiano Vicki Goldbaum Steve S. Hurite Sidney Lantz Eli E. Robinson 53 special populations. We are looking forward to Oakland County's involvement in the "Pepperoni Bowl" on April 27th. Thank -you for your time. Sincerely, Victoria I. Campe 54