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HomeMy WebLinkAboutAgendas/Packets - 1991.10.02 - 39893OAKLAND COUNTY PARKS & RECREATION COMMISSION 2800 Watkins Lake Road • Waterford, Michigan 48328 (313) 858-0906 • Fax (313) 858-1683 Ralph A. Richard Manager Jon J. Kipke Assistant Manager Septembek 25, 1991 To the Membeu o4 the PARKS AND RECREATION COMMISSION Oakeand County, Michigan Ladies and Gentlemen: ell Lewis E. Wint Chairman Jean M.Fox Vice Chairman Pecky D. Lewis, Jr. Secretary Fred Korzon George W. Kuhn Richard D. Kuhn, Jr. Thomas A. Law John E. Olsen Alice Tomboulian Richard V Vogt A meeting hays been caUed o4 the PARKS AND RECREATION COMMISSION as Uo.P lows : TIME . . . . . . . . . . . . . . . . .Wednezday, October 2, 1991 9:00 A.M. PLACE . . . . . . . . . . . . . . . . . PajLU and Recneati.on 044ice 2800 Watk ing4 Lake Rd. Waten4ond, MI PURPOSE . . . . . . . . . . . . . . . . Regular Meeting Th z meeting hays been caned in accondanee with the authoAi.zati.on o4 Mac. Lewis E. Wint, Cha.i"an, Oakland County Pakk,6 and Reeneati.on Comm-i66ion. Sineenet y, / Ralph Richard Managers RR/jg OAKLAND COUNTY PARKS AND RECREATION COMMISSION MELTING Octovben 2, 1991 1. Catt Meeting to O tden,. 2. Rott Catt. 3. Appn.avat a4 Minute6 ban. Septembet 18, 1991 Meeting. 4. Appn.avat a4 Payment: Vauchen. Nab. 9-209 thnu 9-340 Intekdepantmentat Payment Regostek: Juty chan.ge6 paid in August. 5. Statement a4 Openatio n6 ban Month Ending Augu6t 31, 1991. G. Cap.ttat Impnavement Budget 4an. 1991 a6 a4 Augu6t 31. 7. Bid Item: Etectkicat Renovation - Addi6an Oak6 Can4enence Centers.. Joe Figa / 858-0906 8. Dinosaurs. Hitt A6tnonomicat Society Agkeement - Addi6on Oak's. Joe Figa / 858-0906 9. Ma6ten Ptan Wo Lk Se6zion - Gkovetand Oak6. Jae Figa / 858-0906 10. Managers.' 6 Repant. 11. Otd Busine66. 12. New Bu6ine66. 13. Ad j omn. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 18, 1991 The meeting was called to order at 9:15 a.m. by Chairman Wint in the Activity Center Building at Haas Lake Park in New Hudson, Michigan. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Secretary Pecky Lewis, Jr., George Kuhn, Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Vice Chairman Jean Fox, Fred Korzon, Richard Kuhn, Jr. ALSO PRESENT: Parks and Recreation Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Joseph Figa, Chief, Design & Development Jan Pung, Public Communications Officer Sheila Cox, Accountant III Dan Stencil, Chief of Parks Operations Mike Thibodeau, Chief of Golf Haas Lake Park Clayton Rickard, Owner Gary Rickard, Owner Chairman Wint introduced Clayton and Gary Rickard to the Commission, thanking them for their hospitality in hosting the meeting at their park. APPROVAL OF MINUTES: Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the minutes of the meeting of September 4, 1991, as written. AYES: G. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Olsen, supported by Mr. G. Kuhn to approve the payment of Vouchers 8-425 through 8-426 and 9-1 through 9-208. AYES: G. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. 3 - 1 (Commission Meeting, September 18, 1991) ACTIVITIES REPORT: Moved by Mr. Olsen, supported by Mr. G. Kuhn to receive the Activities Report for August, 1991. AYES: G. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. 50 MILL TAX LIMITATION: Chief of Administrative Services Frank Trionfi informed the Commission that staff has been notified by Equalization that our newly -renewed millage may be severely reduced because of the constitutional 50-mill limitation. Staff will be meeting with Equalization to discuss possible recourses. Staff was requested to work towards a solution to the problem. Some suggestions from the Commission included hiring a tax attorney to review our situation, along with an audit of the tax figures at Equalization. PARKING LOT ASPHALT REPAIRS - WATERFORD OAKS: Moved by Mr. Vogt, supported by Mrs. Tomboulian to approve the expendi- ture of $4,362.00 to Bush Brothers Asphalt Paving Company for the parking lot repairs at Waterford Oaks. AYES: G. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. MOUNTED PATROL SERVICES: Commission requested the Mounted Division provide figures showing their expenses incurred during their park patrol for the 1991 season. Moved by Mr. Olsen, supported by Mr. Law to table the approval of the payment for the Mounted Division's services for 1991 until the next Commission meeting. AYES: G. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. RESTROOM ADDITION WELL - INDEPENDENCE OAKS: Moved by Mr. Vogt, supported by Mrs. Tomboulian to award the contract for the installation of a 3" well for the Twin Chimneys restroom addition/ renovation at Independence Oaks to the low bidder, Jim Layman Well Dril- ling, in the amount of $5,849.43. 3 - 2 (Commission Meeting, September 18, 1991) AYES: G. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. PICNIC TABLES - WATERFORD OAKS: Moved by Mrs. Tomboulian, supported by Mr. Olsen to award the bid for the purchase of 100 picnic tables for the Waterford Oaks Wave Pool to the low bidder, R. J. Thomas, in the amount of $10,160.00. Commissioner Tomboulian requested staff investigate additional brands of recycled plastic picnic tables for possible use within the parks system. AYES: G. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. #5 FAIRWAY IMPROVEMENT - GLEN OAKS GOLF COURSE: While the construction/renovation is taking place at Glen Oaks for the Pebble Creek Drain, staff would like to raise the level of #5 fairway 11-2 to 2 feet with approximately 1,500 yards of sand. Staff is in the process of receiving bids to purchase and haul this material and requested Commission approval of an amount not to exceed $6,000 to do this work. Moved by Mr. G. Kuhn, supported by Mr. Law to approve an amount not to exceed $6,000 to purchase sand to raise the level of #5 fairway at Glen Oaks Golf Course. AYES: G. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: The Manager's Report is as filed in the agenda. NEW BUSINESS: ---Manager Richard noted that, as lessee of the Red Oaks Golf Course, the Commission has been named as a liable party for the cost of clean-up of alleged contaminations found at the incinerator site. Staff has contacted Corporation Counsel for further instructions and will keep the Commission updated on any progress. The next Commission meeting will be at 9 a.m. on Wednesday, October 2, 1991. (Commission Meeting, September 18, 1991) HAAS LAKE PARK: Gary Rickard described the facilities available at Haas Lake Park, along with special interests the owners have for some of their patrons. The meeting was adjourned at 11:12 a.m. to a tour of Haas Lake Park and the Rookery. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Payment Approval Summary For Meeting of: OCTOBER 2, 1991 VOUCHERS: Nos. 9-209 thru 9-340 July charges paid in August $407,376.19 218,466.54 TOTAL $625,842.73 OAKLAND COUNTY PARKS AND ZREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER hniuoco vFtinna PURPOSE AMOUNT 1\VIIU LIB 9-209 J. Dunleavy, Cust.prizes-Add. Special Events,Pro Am money for Fall Mountain Bike Race $ 150.00 9-210 American Fishing Center Mdse. for Resale,worms-Add. &,Indep. 97.00 9-211 Wilson Sporting Goods Golf Mdse. for Resale,gloves-Spring. 69.48 9-212 VOID 9-213 Warren Do -It Center Grounds Maint. & Sm. Tools -Red Oaks 228.58 9-214 South Huron Industrial Grounds Maint.,sprayed calcium chloride-Indep. 1,464.00 9-215 Weingartz Supply Equip. Maint.-Grove.,Indep. & Wh._Lk. 50.36 9-216 Pfeiffer Lincoln-Mercury Equip. Maint.-Add. & Indep. 942.05 9-217 Auto Parts by Mazza Equip. Maint.-Orion & Indep. 342.56 9-218 McKay's Hardware B1dg.Maint.,Equip.Maint. & Grounds Maint.-Grove. 197.78 9-219 Pioneer Hardware Bldg.Maint.&Equip.Maint.-Wh.Lk.;Grounds Maint.-Wh.Lk. & S rin 9-220 Lake Orion Lumber Bldg. Main - 9-221 Wilson Welding Supply Public Info.-Admin.;Equip.Maint.-Tech.Sup.,Add.,Indep.& Mob.Rec. s ortsmob.&dunk - O.W.Park;Special Events,misc.-Add.&sr.citizen events- Indep. 842.09 9-222 Recreational Diving Systems Rec. Su .-R.O.W.Park 6,00 9-223 E.D.S. Refund of Shelter Rental & Car Fees -Add. 119.00 9-224 River Bends TPC Rec. Su .,disc golf e i .ba s-Add. L___12� OAKLAND COUNTY PARKS AND _CREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER ►1OUCHD VGunnR PURPOSE AMOUNT 9-225 Sammy's To Go Travel Reimb.for luncheon held for Communications Mrkt. meetinq held on 8 22 91 in Waterford MI-Admin. $ 24.91 9-226 O.C. Road Commission Per Diem & Mileage paid to R.Vogt for meetings of 8/7 & 8 21 91-Admin. 70.00 9-227 Johnston Company Bld . Maint.-Inde . 14.13 9-228 Fire Equipment Company Bld . Maint.-W.O.W.Park 53.80 9-229 Main Auto Supply Equip. Maint.-Add. 51.94 9-230 Capitol Equipment Equip. Maint., 1 Drive Clutch for mower-Inde . 386.80 9-231 Mid -States Petroleum E i .Maint.,unleaded fuel -Red Oaks. 331.25 9-232 Har 's Sales & Service Equip. Maint.-Add. 29.90 9-233 Spartan Oil Corporation Equip. Maint., oil for trucks & buses -Mob. Rec.' 222.85 9-234 American Aggregates Grounds Maint.,road ravel-Inde . 271.02 9-235 Bush Brothers Grounds Maint.,as halt parking lot repairs -Water. 4,362.00 9-236 Jacobsen's Grounds Maint.-Inde . 25.90 9-237 Bordine's Better Blooms Grounds Maint.-Glen Oaks & Add. 153.00 9-238 Industrial Cleaning Grounds Maint.-Add.;Hsk .Ex .-Wh.Lk. 49.81 9-239 O.C. Sheriff Department Misc.Ex .,ins ection of 44 boats-Inde . 88.00 9-240 Sandra DeVonce Milea e for the month of Au ust,1991-Rec. Admin. 46.50 9-241 Insty-Prints Public Info.-Admin. 38.65 m.,�. �........ .w,. w.� .,... , a ,TM y ­ n .,. ,„., „ w OAKLAND COUNTY PARKS AND ._CREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER NUMBER VENDOR PURPOSF AM01INT 9-242 VOID $ 9-243 O.C. Planning Off. Sup.-Admin. 40.00 9-244 Commercial Equipment Off.Su .,service contract for Merlin system-Admin. 231.00 9-245 X-Ergon Grounds Maint.-Red Oaks 36.86 9-246 Wolverine Sports Rec. Su .,volleyball post ads -Grove. 170.76 9-247 Mr. Uniform & Mat Laundry & Dry Cleaning-Admin.;Equip.Rental-Add.&Indep.; sk _ A nter. 156.86 9-248 Regal Fee & Supply Acct.Rec.-Admin.(To be reimb.by MI Senior Olympics) 34.90 9-249 Oxbowindo Bldg. Maint.,gray tempered glass-Indep. 500.54 9-250 Detroit Pump Bldg. Maint.-R.O.W.Park 67.00 9-251 Century Industries Equip. Maint.,show mob. -Mob. Rec. 38.86 9-252 Safety-Kleen Equip. Maint.,hand cleaner -Spring. 140.90 9-253 C & H Landscape Grounds Maint.,topsoil mix-Indep. 255.00 9-254 Reinhold & Vidosh Grounds Maint.-Glen Oaks & Red Oaks 16.50 9-255 One Hour Harbour Photo Public Info.-Admin. 37.50 9-256 American Business Concepts Public Info.,Merlin ribbon & tape-Admin. 136.85 9-257 Oakland Schools Public Info.-Admin.;Grounds Maint.-Orion;Off. Sup. -Nat. Pro . & Mob. Rec. 21.29 9-258 Arbor Springs Water Off. Sup. -Spring. 32.70 OAKLAND COUNTY PARKS AND ZREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER ►HMRFR VFNDOR PURPOSE AMOUNT 9-259 Entire Reproductions Off.Sup.-Admin.,Mob. Rec. & BMX $ 76.24 9-260 Diversified Business Products Off. Sup.,monthly service on Picoh copier-Admin. 286.65 9-261 Steelcrete Company Rec.Sup.,pool chemicals-R.O.W.Park & W.O.W.Park 3,182.50 9-262 Sundry (Payroll) Pa eriod ending 9/6/91-All Parks 191,196.34 9-263 Entire Reproductions Off. Su .-Admin. 36.79 9-264 Town Talk Golf Mdse. for Resale,visors-Wh. Lk. 41.85 . 9-265 Wesco, Inc. Bldg. Maint.-Grove. 20.28 9-266 Harold Buchanan Public Info.,payment for entertainment at the 25th Parks Anniversary on 8/18/91-Admin. 250.00 9-267 Camera Mart Public Info.&E i .Maint.-Admin.;Off.Su .-Nat. Prog. 134.76 9-268 Harvey's Office World Off.Sup.-Admin.,Rec.Admin.,Add.,Grove.,Indep.& Nat. Pro . 401.83 9-269 Oxford Co -Operative Elevator Grounds Maint.-Add.;Rec.Su .-Add. & Nat. Pro . 146.00 9-270 Moby Dick Pet Store Rec. Sup. -Nat. Pro . 24.76 9-271 American Fishing Centers Rec. Sup. -Nat. Pro - 6.25 9-272 Drayton Plywood Bldg. Maint. & Equip. Maint.-Tech. Sup. 41.80 9-273 J & A Spring & Tires Equip. Maint.,trucks & buses -Mob. Rec. 359.08 9-274 Silberg & Associates Cap.Projs.,Bathroom Renov.(Con.Bldg.)-Add.,Environmental Ctr.&Pole Barn-Inde .&Maint.Bld .Addition-S rin . 275.00 9-275 Harvard Plaza Cleaners Laundry & Dry Cleanin-Add.,Grove. & Inde 188.00 OAKLAND COUNTY PARKS AND .REATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER NUMBER VENDOR PIIR Pnc,F AMnI IMY 9-276 Jacobson Trailer Equip. Maint.-Spring.&dunk tank-Mob.Rec.;Misc. Exp.,sewe hose -Grove. Vv $ - 58.33 9-277 Industrial Vehicles Sales E i Maint.-Grove. & Glen Oaks 72.71 9-278 GoodYear Auto Service Equip. Maint.-Tech.Su . & Mob.Rec.,trucks & buses 29.25 9-279 GoodYear Auto Service Equip. Maint.,trailer repair -Tech. Sup. 112.64 9-280 Madison Electric Acct.Rec.-Admin.(To be reimb. by 4-H);Cap .Pro]].,Groupp Cam in Elec.-Grove.;Bld .Maint.-Admin.,Tech.Su .,Inde . ' &Wh.Lk.;Grounds Maint.-Grove.;E i . Maint.-Inde . 2,258.52 9-281 Elden's Hardware Public Info.-Admin.;Bldg.Maint.-Rec.Admin.,Tech.Sup., Grove.,Inde .,Water.,W.O.W.Park&T.Com lex;E i .Maint.- Tech.Sup.,Water.&Mob.Rec.,showmob.,skatemob.,trucks & buses;Grounds Maint.-W.O.W.Park,Orion,Inde .,W.O.W.Park, 368.32 T.Complex&BMX;Rec.Sup.-Nat.Prog.;Maint.Sup.-Tech.Sup.; S ecial Events-BMX&Inde .,Fall Event;Rental Property 9-282 Elden's Hardware Maint.-Water.;Sm.Tools-Mob.Rec.&Water. 125.16 9-283 Herald Advertiser Special Events,Hot Air Balloon Fest.-YAC 140.40 9-284 Ray Wiegand's Nursery Grounds Maint., lants for Milkhouse-Add. 100.00 9-285 Universal Equipment Grounds Maint.-Glen Oaks 31.80 9-286 Oakland Lawn & Garden Equip. Maint.-Add. 108.60 9-287 Gemini Forms Off. Sup.,receipt books-Admin. 452.52 9-288 Crescent Lk. Racquet Special Events,tennis league matches-T.Complex 12.00 9-289 Specialty Sealants Bldg. Maint.,water sealant -Water. 282.90 i U, OAKLAND COUNTY PARKS AND ._CREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER NUMBER VENDOR PURPOSE 9-290 Frank Venice Special Events,band for sr -citizen dance,10/4/91-Water. AMOUNT $ 252.00 9-291 D & C Distributors Grounds Maint.-Wh. Lk. 9.00 9-292 Albin Business Copiers Off.Sup.,service charge on copiers-Admin.,Add.&Spring. 367.57 9-293 Security Fence Grounds Maint.-Indep.&BMX;Equip.Maint.,skatemob.-Mob.ReC 100.46 9-294 Margit Buetel Misc.Exp.,reimb.for safety shoes-Admin. 38.97 9-295 MI First Aid Misc. Exp.,medical supplies-R.O.W.Park 9.23 9-296 Johnston Company Bldg. Maint.,(1)Air Conditioner -Add. 924.31 9-297 MRPA Membership for Sandra DeVonce-Rec. Admin. 65.00 9-298 American Locker Bldg. Maint.-Indep. & W.O.W.Park 25.26 9-299 Steel Equipment Ca .Equip.,(6)Panels & access.-Admin. 1,937.28 9-300 Detroit Edison Utilities -Add. & Water. 98.60 9-301 O.C. Road Commission Per Diem paid for mtg. of 9/4/91 for R.Vogt-Admin. 35.00 9-302 G.A. Thompson & Sons Bldg. Maint.-Wh. Lk. 6.25 9-303 Mike Lalone Well & Pump Bldg. Maint.,pump repair-YAC 1,706.46 9-304 NCS Cleaning Service Custodial Services,cleaning for August,1991-Admin. 1,300.00 9-305 State Wire & Terminal Equip.Maint.-Indep. & Mob.Rec.,trucks & buses 61.79 9-306 State of Michigan Misc.Exp.,prisoner labor for August, 1991-Add.,Indep., Glen Oaks & YAC 1,910.00 v CAW55�0N tiR�A P ARKS AN RED, S� E.R OAK�-ANo G08N�� voUCN�g� 1991 SEA P�RP% V � N v OVON�R � p1Y NBM�'�R Regal deed & S p Sohn SytUs 9'308 Angela BannaSGh 9~'3p9 Lo�rye Creyth 9-310 t pad She Ar 9'311 e Cent'�o� y 2 Jeanyn Wo):ldwyde 9�31 Meedham 9-3% 31'7 Sown Say Co o-Catyon Glove Service Co-31g de dire LakeSy f 9-319 Stuf paint 9-320 pxodUctS Lawson 9-321 1�arawa�e ,-- �eanrs ulic 9'322 H KYd�a 3 & 9-323 a> cIla Admin' e to ` �,�`r� • L''�. Exp. damag to ca MisC . rei�'� • f°� - 11 damage Admin Mysc. xp'` Lei .fox gol£b Sept.,l99l gec. SC .Exp . , � MaY th Mi e fo ce5 Mileag Admia. drain, t Mazketing �lyc Info. rapne,A & Even pu .�o . , ph°tom gelati � Admin ". is In Poly 1�9 Pull c Info•' o 5e Lk- P��11 11 PM�NN� 32 •,1'7 18.00 100'00 22.00 60.40 �d5e ' ask .�k • rW .0 .W _p Maynt• �. ,�"Lk• 5 Sech,gup• Glen pale nt•� Oant'� •May int.�Glen les May alp• Ma ,G-fo�nd5 Mayn 'tit. 1d0' Aay Red Dan. les aint 85g 'S0 41•g5 58,22 65.50 604'73 82.66 41.9i OAKLAND COUNTY PARKS AND —CREATION COMMISSION VOUCHER REGISTER SEPTEMBER, 1991 VOUCHER NUMBER VENDOR PURPOSE AMOUN 9-324 JAaro Disposal Rubbish Removal,service for Se t.,1991-Grove. T $ 203.00 9-325 Moore's Disposal Rubbish Removal -Glen Oaks 70.00 9-326 Wolverine Golf Cars Golf Cart Rental,(13)golf carts"Glen Oaks 364.00 9-327 Rich Sign Grounds Maint.-Glen Oaks 80.00 9-328 American Aggregates Grounds Maint.,mason sand-Wh. Lk. 861.73 9-329 Ez-Doz-It Laundromat Laundry & Dry Cleaning -Spring. 58.40 9-330 State of Michigan Misc.Exp.,permit fees for waterslides-W.O.W.Park & 360.00 9-331 Meteor Photo Public Info.,slides & prints-Admin. 260.70 9-332 Endless Road Special Events,Mt. Bike Race helmet covers -Add.- 2,656.80 9-333 American Rod & Gun Special Events,fishing rods -Add. & Indep. 438.00 9-334 Steel Equipment Off. Sup.-Admin. 49.56 9-335 Radio Shack Rec. Sup.-R.O.W.Park 11.56 9-336 The Boomer Company Rec. Sup.,pool supplies-R.O.W.Park 195.75 9-337 Greens Quality Rec. Sup. -Nat. Prog. 9_78 9-338 Consumers Power Utilities-Add.,Add.Conf.Ctr.,Grove.,Indep.,Wh.Lk.,Red Oaks,R.O.W.Park,S rin . & W.O.W.Park 5,550.53 9-339 Detroit Edison Utilities-Wh.Lk.,Red Oaks,R.O.W.Park,W.O.W.Park & Water. 22,890.53 9-340 Sundry (Payroll.) Pay period ending 9/20/91=All Parks 144,887.38 SUB -TOTAL FOR VOUCHER REGISTER $ 407,376.19 TOTAL FOR VOUCHER REGISTER $ 597,105.08 OAKLAND COUNTY PARKS At4u RECREATION COMMISSION INTERDEPARTMENTAL PAYMENT REGISTER AUGUST, 1991 , (For the month of July, 1991) SOURCE DEPARTMENT PURPOSE AMOtIH1' Cap.Equip.,(4)GMC Pick -Up Trucks-Wh.Lk.,Glen Oaks,Red Inv.#313 Motor Pool Fund Oaks&Spring.;Transportation-Admin.,Rec.Admin.,Tech.Sup., $ Add.,Grove.,Orion,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,YAC, Spring.,Water.,Mob.Rec.&Nat.Prog.;Equip.Maint.-Tech.Sup., A .,Grove.,In ep.,W .L .,G en Oaks,Red Oa s,Spring. & Mob.Rec.,trucks & buses 59,920.04 Communications-Admin.,Rec.Admin.,Add.,Grove.,Indep.,Wh Inv. #472 Communications Fund Lk.,Glen Oaks,Red Oaks,S rp inq.,R.O.W.Park,YAC,Water.,W. _ 6 507.57 O.W.Park,T.Com lex,BMX & Nat. Pro . _ B1dg.Maint.-Add., Indep.,W.O.W.Park;Grounds Maint.-Orion, Inv. #713 Facilities & Operations Fund Water.,W.O.W.Park,T.Complex & BMX;Equip.Maint.-Glen Oaks 5,427.45 Inv. #308 Fringe Benefit Fund Frin e Benefits for July, 1991-All Parks 117,949.31 Inv. #166 General Fund Property Taxes Refunded-Admin. 928.70 Mileage paid to Parks Commissioners T.Law $3.75 & J. Inv. #167 General Fund Olsen $10.00 for meeting of 6/19/91-Admin. 13.75 Acct.Rec.-Admin.(To be reimb.by W.O.BMX Volunteer Assoc. Inv. #615 Materials Management Fund Misc.Exp.,coffee-Admin.,Add.&Inde p.;Hskp.Exp.-Admin.,BMX Add.,Grove.,Indep.,Wh.Lk.,R.O.W.Park,Water.,W.O.W.Park& T.Complex;Off.Sup.-Admin.,Add.,Grove.,Indep.,R.O.W.Park, Mob.Rec.,BMX&Nat.Prog.;Bldg.Maint.-Add.;Grounds Maint.- Add.,Indep.&Wh.Lk.;Uniforms-Indep.;Hskp.Exp.-Red Oaks & YAC;Rec.Sup.-Add.,Grove.&Mob.Rec.,day camp;Special Events,ther.prog-Rec.Admin.&sr.citizen event -Water. 7,957.85 Equip.Rental-Admin.,Rec.Admin.,Tech.Sup.,Spring.,YAC, Inv. #788 Office Equipment Fund Water. & Nat. Pro . 369.85 _ Public Info.-Admin.;Off.Sup.-Admin.,Add.,Grove.,Red Oaks. Inv. #594 Printing & Mailing Fund R.O.W.Park,W.O.W.Park & Nat.PrO .;S ecial Events -BMX & count em .-Rec.Admin. 5,770.98 Off.Sup.-Rec.Admin.&Admin.;Equ.ip.Rental-Admin.,Add. & Inv. #844 Computer Services Fund Grove.;Prof.Services-Admin. 10,961.69 ON COMM�SStON Ptyv ��CRCP REDt `'� ER P PkKS ��,AVAl 0PK�P"D COU A �VwflA o- P AUG'GST r 1991 t N� Cho li 0 DEP PFt_.-�'—_ SODRCC mm n�oations Fand Inv• 4146 Radeo C 0 m°nth �UiY7 1g9 G�,W11- Ci . r ,F°r the ° PURPOS�Teoh.Sup• ` 5 rin�3 oY �C, kr Re n•� r Admen' jRRed CakS r &p on gla9 eca� skate _ -- - int kS r Yj .R RadlO `Glen 0 ' flat - _� h -Sup pa�k,M°b•Maint. &Add.I . Admen t ater • --'�f Maen. r W Radio A pj' FoR - 9 �rto�taY 2r6_59 466-54 OAKLAND COUNTY PARKS AND RECREATION COMMISSION ANALYSIS OF FUND BALANCE AS OF 8/31/91 FUND BALANCE, 1/1/91 ADDITIONS: REVENUE OVER OPERATING EXPENSE AS OF 8/31/91 NET COLLECTIONS ON ACCOUNTS RECEIVABLE DNR GRANT - INDEP. WETLANDS DEPRECIATION EXPENSE DECREASE IN MERCHANDISE FOR RESALE INCREASE IN ACCOUNTS PAYABLE OPERATING EQUIPMENT DISPOSALS/ADJUSTMENTS DEDUCTIONS: PAYMENTS ON CAPITAL PROJECTS OPERATING EQUIPMENT PURCHASES NET PAYMENTS ON ACCOUNTS PAYABLE INTERDEPARTMENTAL INVOICES IN TRANSIT INCREASE IN MERCHANDISE FOR RESALE DECREASE IN ACCUMULATED DEPRECIATION SUMMARY OF FUND BALANCE CASH ON HAND INVESTMENTS WITH THE COUNTY TREASURER $3,917,047.26 822,904.69 20,189.70 353,062.67 4,530.22 0.00 413,743.07 ------------- $1,158,702.42 445,917.98 144,796.33 257,074.06 0.00 413,743.07 ------------- $ 3,993,918.75 5,531,477.61 -------------- $ 9,525,396.36 2,420,233.86 -------------- $ 7,105,162.50 -------------- -------------- $ 501,303.71 6,603,858.79 -------------- $ 7,105,162.50 -------------- 5-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FOR MONTH ENDING 8/31/91 YEAR TO 1991 OVER(-), % OF *********** REVENUE ************ DATE BUDGET UNDER BUDGET BUDGET MILLAGE & INTEREST INCOME RECREATION SECTION ADMIN. ADDISON OAKS: PARK CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS GLEN OAKS RED OAKS: GOLF COURSE DRIVING RANGE WATER PARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD YAC WATERFORD OAKS: PARK WATER PARK TENNIS COMPLEX BMX MOBILE RECREATION NATURE PROGRAM TOTAL REVENUE ****** OPERATING EXPENSES ****** ADMINISTRATION RECREATION SECTION ADMIN. TECHNICAL SUPPORT ADDISON OAKS: PARK CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS GLEN OAKS RED OAKS: GOLF COURSE DRIVING RANGE WATER PARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD OAKS YAC WATERFORD OAKS: PARK WATER PARK TENNIS COMPLEX BMX MOBILE RECREATION NATURE PROGRAM CONTINGENCY* TOTAL OPERATING EXPENSES REVENUE OVER/UNDER EXP. ACTUAL REVENUE TO DATE: BUDGET BALANCE: $5,921,429.10 6,287.38 177,337.44 33,779.06 398,344.84 185,190.15 130.85 633,764.31 235,695.83 12,000.00 566,812.45 536,176.63 574,734.75 26,972.28 68,729.88 324,929.79 21,220.25 28,119.00 73,182.69 7,450.27 $9,832,286.95 $1,001,434.94 132,438.67 449,585.31 502,568.33 36,032.49 462,878.49 485,865.94 26,479.23 369,175.10 238,214.11 2,556.52 398,064.97 366,263.08 342,721.41 120,116.86 170,620.58 249,186.25 30,989.72 43,931.92 264,353.11 167,118.34 54,644.32 $5,901,600.00 14,420.00 223,600.00 75,000.00 427,600.00 191,800.00 0.00 705,660.00 256,850.00 24,000.00 522,900.00 605,200.00 633,600.00 149,500.00 104,050.00 320,000.00 27,310.00 56,800.00 112,000.00 9,000.00 $10,360,890.00 $1,608,210.00 307,285.00 694,637.00 683,954.00 64,000.00 620,332.00 688,345.00 77,960.00 534,180.00 323,036.00 4,000.00 472,654.00 518,630.00 457,825.00 183,039.00 254,185.00 319,698.00 42,755.00 69,575.00 350,720.00 241,202.00 801000.00 $-19,829.10 8,132.62 46,262.56 41,220.94 29,255.16 6,609.85 -130.85 71,895.69 21,154.17 12,000.00 -43,912.45 69,023.37 58,865.25 122,527.72 35,320.12 -4,929.79 6,089.75 28,681.00 38,817.31 1,549.73 $528,603.05 $606,775.06 174,846.33 245,051.69 181,385.67 27,967.51 157,453.51 202,479.06 51,480.77 165,004.90 84,821.89 1,443.48 74,589.03 152,366.92 115,103.59 62,922.14 83,564.42 70,511.75 11,765.28 25,643.08 86,366.89 74,083.66 25,355.68 -0.3% 43.6% 79.3% 45.0% 93.2% 96.6% 89.8% 91.8% 50.0% -8.4% 88.6% 90.7% 18.0% 66.1% -1.5% 77.7% 49.5% 65.3% 82.8% 94.9% 62.3% 43.1% 64.7% 73.5% 56.3% 74.6% 70.6% 34.0% 69.1% 73.7% 63.9% 84.2% 70.6% 74.9% 65.6% 67.1% 77.9% 72.5% 63.1% 75.4% 69.3% 68.3% $5,915,239.69 $8,596,222.00 $2,680,982.31 68.8% $3,917,047.26 $1,764,668.00 $-2,152,379.26-122.0% 1991 1990 1989 94.9% 90.5% 88.7% ACTUAL EXP. TO DATE: 68.8% 67.6% 70.8% BUDGET BALANCE: 31.2% *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $20,000 HAS BEEN TRANSFERRED TO MOBILE RECREATION. 5-2 OAKLAND COUNTY PARKS AND R TION COMMISSION CAPITAL IMPROVEMENT BUDGET FOR 1991 AS OF 3/31/91 SUMMARY TOTAL FOR ALL PARKS ESTIMATED 1990 1991 NET NEW ESTIMATED CONTRACT(S) CONTRACT(S) PROJECT PARK PROJECT COST ADJUSTMENT ADJUSTMENT ADJUSTMENT PROJECT COST AMOUNT PAID RETAINER AWARDED BALANCE BALANCE -------------- ------------------------------ --------------------------------------------------------------------------------------------------------- ADMINISTRATION $3,022,237.00 $0.00 $499,500.00 $499,500.00 $3,521,737.00 $(5,519.50) $0.00 $0.00 $3,516,217.50 ADDISON OAKS 1,311,716.00 0.00 70,668.05 70,668.05 1,382,384.05 (727,908.14) 2,000.00 (248,586.12) 407,889.79 GROVELAND OAKS 172,966.00 1,014.84 0.00 1,014.84 173,980.84 (71,140.46) 0.00 (13,726.00) 89,114.38 INDEPENDENCE OAKS 179,898.00 0.00 15,299.48 15,299.48 195,197.48 (42,928.24) 0.00 (29,351.00) 122,918.24 ORION OAKS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GLEN OAKS 370,571.00 10,077.81 23,743.60 33,821.41 404,392.41 (349,774.82) 2,000.00 0.00 56,617.59 RED OAKS 176,286.00 0.00 22,239.51 22,239.51 198,525.51 (121,160.58) 0.00 0.00 77,364.93 SPRINGFIELD OAKS 178,179.00 0.00 11,377.86 11,377.86 189,556.86 (99,581.94) 0.00 (29,476.00) 60,498.92 WHITE LAKE OAKS 378,436.00 10,538.16 5,859.54 16,397.70 394,833.70 (358,803.49) 0.00 (0.00) 36,030.21 WATERFORD OAKS 1,213,666.00 615.90 16,128.73 16,744.63 1,230,410.63 (680,353.37) 0.00 0.00 550,057.26 CONTINGENCY 210,208.00 (22,246.71) 146,438.40 124,191.69 334,399.69 0.00 0.00 0.00 334,399.69 --------------- CAPITAL PROJECTS TOTAL ------------------------------ $7,214,163.00 --------------- $ 0.00 $811,255.17 --------------- $811,255.17 --------------- $8,025,418.17 ------------------------------ $(2,457,170.54) $4,000.00 --------------- $(321,139.12) $5,251,108.51 ITEM 07 ELECTRICAL RENOVATION ADDISON OAKS CONFERENCE CENTER Proposals were received for the purpose of retaining the services of an electrical engineering consultant for designing electrical renova- tions for the conference/banquet center at Addison Oaks. The electrical design work would include the following: Survey - An extensive survey would be completed indicating all electrical outlets, fixtures, circuiting, panels, etc., plus an existing conditions drawing and a report covering code and safety problems, design deficiencies, risk analysis, and an electrical construction budget cost estimate. Construction Bid Documents - Plans and specifications would be prepared to bring this facility up to current codes, correct any safety and/or design deficiencies and add new outlets and fixtures as may be required to meet owner's and users' needs. The following firms submitted proposals: Bada Engineering $15,100 Livonia Peter Basso Associates 9,300 Troy Ramo Rao Alfred Inc. 25,000 Detroit Giffels/Hoyem & Basso 22,700 Troy Staff is presently reviewing the proposals and will make a presen- tation and recommendation at the Commission meeting. 7-1 ITEM #8 DINOSAUR HILL ASTRONOMICAL SOCIETY AGREEMENT ADDISON OAKS Attached is the proposed agreement between Oakland County Parks and Dinosaur Hill as recommended by Corporation Counsel. We are recommending you enter into this agreement based upon con- currence with Dinosaur Hill. 8-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION LAND LEASE FOR CONSTRUCTION OF MOVEABLE BUILDINGS THIS MEMORANDUM OF LEASE AND AGREEMENT, entered into this day of , 19 , to be effective the flay 19 , by and between the OAKLAND COUNTY PARKS AND RECREATION COMMISSION, hereinafter called the COUNTY, and DINOSAUR HILL ASTRONOMICAL SOCXETY, hereinafter. called DHAS: WHEREAS the COUNTY owns and operates the Addison Oaks County Park, Addison Township, and has certain plots of ground available which can be leased to the Lessee upon the conditions hereinafter specified; and WHEREAS DHAS is desirous of Leasing said plot of ground upon said conditions for the purpose hereinafter set forth. NOW THEREFORE THIS AGREEMENT WITNESSLTH: 1) The COUNTY hereby lets and leases to DHAS and DHAS hereby leases from the COUNTY for a period of three (3) years from and after. the date of this lease for a term commencing and expiring , the hereinafter described property. DHAS shall have the right of renewal of this lease at the expiration thereof upon such terms and conditions as shall be agreed upon between the parties hereto. Said property Located in the Addison Oaks County Park in Addison Township, Oakland County, Michigan, and described as follows: 2) DHAS agrees it will use said property in compliance with the laws and regulations of the Township in Addison, Oakland County, State of Michigan, and the United States. 3) DHAS agrees that the privileges herein granted, in whole or in part, shall not be assigned, transferred or in any manner disposed of without the approval of the COUNTY. 4) DHAS agrees that in the use of said above: -described land, no obstruction shall be made or any inconv6nience caused to the COUNTY in the business of operating and maintaining the Addison Oaks County Park. 5) It is further agreed that the enjoyment and use in common with others upon the Addison Oaks County Park of all entrances, 8-2 exits, and approaches shall not be interfered with or interrupted by any act of DHAS during the term of this lease. 6) DHAS hereby agrees to construct up to 3 approved type buildings on the above -described property within one (1) year from the date of this lease at its own cost and expense, said plans to be approved by the COUNTY. 7) Any grading of land, drilling of well, installing of udrgrcndsleo-or telephone cable, septic tank, or any other facility above or below ground shall be done at DHAS' own expense, i.ncluding._ ter=- etr and general maintenance. 8) DHAS convenants and agrees that it will keep the exterior of the buildings constructed by DHAS and the appurtenant grounds covered by this lease in tidy condition, the mewee , and that the grounds shall be kept free from rubbish and other unsightly objects or things. 9) The COUNTY agrees that at the expiration of this lease or any renewal thereof, DHAS may within a reasonable time remove any and all buildings, structures and other improvements or part of buildings, structures or other improvements placed or erected on said premises by DHAS during the term thereof or any renewal thereof; all expenses connected with such removal to be borne by DHAS. 10) DHAS agrees at the expiration of this lease, the COUNTY shall have the right to ownership of all buildings and other permanent improvements erected or placed upon the premises and they shall become its property in fee simple without process of law if DHAS does not exercise its right in Paragraph 9. 11) DHAS as part of the consideration hereof, hereby undertakes and agrees to indemnify and save the COUNTY harmless of and from all loss, injury or damage to person or property of the COUNTY, employees of the COUNTY or others which may arise or be alleged to arise through, on account of or ovt of the privilege herein granted, whether caused by theft, fire or otherwise. DHAS shall provide liability insurance in the amount of _ ► with the COUNTY, its agents and employees as additionai named insureds. 12) DHAS undertakes and agrees that in case any claim is made or suit is brought against the said COUNTY for any said loss, injury or damage, which may arise or be alleged to arise through, on account of or out of the privilege herein granted, DHAS will upon notice from the COUNTY, settle, adjust and defend the same at DHAS' sole cost and expense and will pay any judgment rendered together with costs of court, 13) As part of the consideration of this lease, conditioned- upon payment of the applicable entry fee, the COUNTY hereby grants to DHAS the right to use in common with others having that right, k-3 parking facilities for automobiles of DHAS, its guests and invitees, which are now owned or which may hereafter be developed by the COUNTY, at such times during day or night and days of the week as shall be established from time to time by such rules and regulations as may be prescribed for the use thereof by the COUNTY, acting through its Park supervisor. 14) If contingencies arise in the future whereby the COUNTY adopts a general policy of charging a revised entry fee, then upon due notice, DHAS shall pay such fee, provided however that other users of the County Park are charged a similar fee. 15) it is expressly understood tht the present rules and regulations now in effect governing the Addison Oaks County Park, or any future amendment thereto, shall be binding and shall be considered a part of this lease and shall be complied with by DHAS in all details. 16) It is agreed that the COUNTY and its duly authorized employees shall have the right of ingress and egress to said leased premises, including all buildings or appurtenances placed or erected on said premises for inspection purposes or for any purpose occasioned by emergency. 17) The COUNTY shall have the right, but not the responsibility, to enter upon the leased premises to maintain, repair., renew or remove sewers and underground telephone or telegraph conduits or other installations. The COUNTY agrees to perform any work wi.th reasonable dispatch and to leave said premises in as good order and condition as the same were in prior to the commencement of the work. 18) With prior approval, DHAS may conduct fund raising events for the purpose of maintaining or improving the facility, but no signs, posters or similar devices shall be erected, displayed or maintained in vei.w of the general public in, on or above the space herein leased without written approval of the park Supervisor, and any not approved by him shall be removed by the COUNTY at the expense of DHAS. 19) DHAS further agrees to pay any taxes or Ispecial assessments hereinafter legally levied by a governmental agency against the buildings or personal property of DHAS. The non- payment of any such taxes by DHAS for ninety (90) days shall be grounds for cancellation of this lease by the COUNTY. 20) DHAS for itself, its personal representatives, successors in interest and assigns as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that (1) no person on the grounds of race, color or national origin shall be excluded from participation in, denied the benefits of or be otherwise subjected to discrimination in the use of said' facilities; and (2) that in the construction of any improvements on, over or under such land and the furnishing of services thereon, 8-4 no person on the grounds of race, color or national origin shall be excluded from participation in, denied the benefits of or otherwise be subjected to di.scrimi.nation, and (3) that the Lessee shall use the premises in compliance with all other requirements imposed by or pursuant to Title V1 of the Civil Rights Act of 1964, and as said regulations may be amended. 21) That in the event of breach of any of the above nondiscrimination covenants, the COUNTY shall have the right to terminate the lease and to re-enter and repossess said land and the facilities thereon, and hold the same as if said lease had never been made or issued. 22) This lease shall be non-exclusive and subordinate to the provisions of any existing or future agreement between the COUNTY and other governmental bodies relative to the operation or lmai.ntenance of the Park, the execution of which hasibeen or may be required as a condition precedent to the expenditure of funds for the development, operation or maintenance of the Park. 23) The COUNTY reserves the right to further develop or improve the area of the Park as it sees fit, regardless of the desires or views of the DHAS and without interference or hindrance. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. WITNESSESS: OAKLAND COUNTY PARKS AND RECREATION COMMISSION APPROVED AS TO FORM ,Cha�.rpersan -- , President Assistant Corporation Counsel 8-5 ITEM #9 MASTER PLAN WORK SESSION GROVELAND OAKS In the process of the master plan revision for Groveland Oaks, Mr. Ford and his staff will be looking for input towards the future direction of Groveland Oaks. Information will be available at the meet- ing. Plan on a one -hour brainstorming session. 9-1 ITEM 010 MANAGER'S REPORT ---Discussion: Staff and Commission's general opinions and ideas of the Haas Lake Park tour. ---Staff will give an update on the hunting at Orion Oaks. ---Copy of a recent article that appeared the The Oakland Press is attached for your information and review. 10-1 .'1 -4-- The Oakland PressITIM THOMPSON Tom Jackson, director of Waterford Oaks County Park, checks water pipes at wave pool in preparation for fall and winter seasons ell% Ud til I Pitt tt, S,0m­'0% 0N%­0J a Y tr k I d r k 06% h i'o' �° 'd reation By MARK HARVILL Special to The Oakland Press Just as the weather cools and trees prepare for the tran- sition from summer to winter, the Oakland County Parks and Recreation Commission be- gins its preparations for the fall and winter. The transition between the busy summer and the slower fall and winter months started for the parks about two weeks ago when the water slides, wave pools and the beaches closed on Labor Day, said Janet Pung, public communi- cation officer. The closing of the water ac- tivities and beaches brought to an end one of the busiest sum- mers Oakland County parks has experienced in its 25-year history. While county officials have yet to determine the final tally for summer attendance, Pung said they anticipate atten- dance to be up at all nine Oak- land County parks. "Attendance is always at its peak during the summer months, but this year was a premier year as far as weath- er was concerned," Pung said. With a busy summer behind, cleanup, renovation and preparation for the winter and next summer has begun. At Addison Oaks County Park, clerk Beverly Lalone said construction crews are racing against winter to put the finishing touches on addi- tions and renovations to sever- al of the park's facilities. At Waterford Oaks County Park, director Tom Jackson said his crew has been busy closing down the park's wa- terslide and wave pool and storing away summer equip- ment. "We drain our pool just enough to clean and plug the inlets and outlets, but we don't drain our pool completely," Jackson said. "If you take water out of a pool, the frost and freezing can pop the pool right out of the ground. In the meantime, we're scraping and painting, getting ready for next year as much as possi- ble." Between this cleanup from `The toboggan run ties in with being able to use the parks year-round:' Janet Pung communication Officer this summer and the beginning of next summer, most of the park activities take on a new appearance. Gone are the sunbathers, boaters and swimmers. The hikers,cross- country skiers and hunters will replace them this fall and winter. Hunters will descend on Orion Oaks County Park for another season of bow hunting from Oct. 1 through Dec. 31. And in other parks like Glen Oaks, Red Oaks and Indepen- dence Oaks, golf, hiking, camping and miniature golf are activities that Pung said can extend into early Novem- ber if the weather remains mild. Personally, though, Pung hopes for snow this winter. We prove e rec year-round," she said. "And Michigan is supposed to be the `Winter Wonderland.' But we haven't experienced much of that kind of winter in recent years., When the snow finally hits, Pung said county residents ca look forward to cross-country skiing, snowmobiling, ice skating and other winter sports. In addition, less traditional winter activities like a covere golf driving range, nature cer ters and platform tennis are available year-round. If the snow doesn't arrive this year, Pung said county residents should stick around until the winter of 1993 when Waterford Oaks will open a re frigerated toboggan run. She said the run will need no snoNs "The toboggan run ties in with being able to use the parks year-round," she said. Pung said the commission recently received a matching grant for the toboggan run from the state Department of Natural Resources so the pre ject can go ahead. ®®® 0