HomeMy WebLinkAboutAgendas/Packets - 1992.04.09 - 39896OAKLAND COUNTY PARKS &
RECREATION COMMISSION
2800 Watkins Lake Road • Waterford, Michigan 48328
(313) 858-0906 9 Fax (313) 858-1683
April 2, 1992
To the Members of the
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
2800 Watkins Lake Road
Waterford, MI 48328
Ladies and Gentlemen:
Ralph A. Richard
Manager
Jon J. Kipke
Assistant Manager
Lewis E. Wint
Chairman
Jean M.Fox
Vice Chairman
Pecky D. Lewis, Jr.
Secretary
Fred Korzon
George W. Kuhn
Richard D. Kuhn, Jr.
Thomas A. Law
John E. Olsen
Alice Tomboulian
Richard V. Vogt
Attached is the agenda for the retreat being held at the Bonnymi.11 Inn in
Chesaning on April 9 - 10, 1992. A map is enclosed for your information; general
directions are north on I-75 to 57, then west on 57 to Chesaning. The Bonnymill
Inn is "on the boulevard" in town. A gauge for time: The drive is expected to
take approximately 1-2 hours from our office.
As you will remember at the last retreat, four main areas were chosen for
the Commission and staff to work on for the '91-'92 year:
Human - Jon Kipke
Physical - Joe Figa
Consumer - Jan Pung
Financial - Frank Trionfi
At this retreat, Robert Frost will help us measure the results of last year's
goals and objectives. Also to be discussed is the future direction for the department's
'92-193 goals and objectives. The goals and objectives in the package have been
formulated with the input from the supervisors in the department.
I have also enclosed for your review the Parks Commission's mission statement
and the individual mission statements of the four areas.
See you in Chesaning.
RR:ks
Sincerely,
Ralph Richard, Manager
Oakland County Parks and
Recreation Commission
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
BOARD/STAFF RETREAT
April 9 - 10, 1992
Date
Thursday,
April 9 Check in after 3 p.m. into the Bonnymill Inn
6 p.m. Reception at the Chesaning Heritage House
7 p.m. Dinner at the Chesaning Heritage House
8 p.m. Brainstorming Session
Friday,
April 10 8 a.m. Breakfast at the Inn
9 a.m. Review of 1991-92/92-93 Goals and Objectives
1. Consumer Resources - Jan Pung
2. Human Resources - Jon Kipke
12 Noon Lunch at the Inn
1:30 p.m. Review of 1991-92/92-93 Goals and Objectives (Cont.)
3. Physical Resources - Joe Figa
4. Financial Resources - Frank Trionfi
Open Discussion
4:30 p.m. Adjournment
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MISSION STATEMENT
To provide all residents of Oakland County with recreational leisure
and learning experiences, parks, open spaces, facilities, professional
staff and fiscal management resulting in a comprehensive county park
system that enhances the residents quality of life.
Tipp CO�l� Issip
� EQ,�{L.S
O�'0D c0� to administer
2AT 1 tra1ned staff m�ssyon result,
S
Sp"liR�'S MlSsipll ent, Prof ess�onal d &ecreat1on com trons .
� �`�' r°v�'de a comPet s on the parks a�'s stem for its Pa
T° Pcles and Program ccessible Pats y
the P°11a h quality a e of high
hl�q'�allty
ing yn �. dents a wide ran � an enhanced
�tS �iISSIpN STAT kland c°unty resyes which res°lt yth.
CO�STi o Provide all Oa eation eXPelc e- and metal heal
,l le, safe, rear better Pk'`Js3"ca1
aff°rd e lifestyle and is of Oakland s
1.elsur IOC S,�ATF,I�1L�' f°� all redden hysical res°"rce
L LtESO�cy-S MISS e� and ma1nta1n' sally designed P al ProPert�es�
p�SICA acqulre� imPr°v erslfied� unyver.on of recreat1°n nt and future
20 yearrround� divfective utiliZati meeting of prese
county ' the of and the
in
wh1ch resul n natural areas
of
Pteservatio eas. anafe,
recreatl°nal ne sp4na fiscal m Oakland
S t+lISSIpN STAB Oakland county ed°r a qualsty
l3�CIp,T� REsp�,c� the c1t1Zens of er income util1Z
FI t° an th
To
Prov.�de venu d o
es
ent °f voted taX re
m park system
county
CONSUME, "(1991-1992 )
GOALS/OBJECTIVES
Goal 1
Provide recreational activities and
services that meet the needs and
wants of Oakland County residents.
OUTCOME MEASURES
Objective(s) (
1.1
Document enhanced card
1.1
Provide more opportunities for
distribution
visitors to receive comment cards
1.2
Improve comment card response by (
1.2
Detail staff response
staff and integrate suggestions into)
strategy to card
facilities/programs
comments
1.3
Conduct more scientific research
method to survey public support for
1.3
- 1.4 Report on survey
ballot proposal (
results
1.4
Conduct a survey measuring resident
opinions for: master plan update,
1.5
Submit recommended
grants, and future development and
hunting control
acquisition program
procedures
1.5
Review hunting requirements and
control (Orion Oaks)
-------------------------------------------+---------------------------
Goal 2
1
Promote the visibility and image of the
park system to existing and potential
users.
Objective(s)
2.1 Dollar discount for weekly camping
to members of National Campers and
Hiking Assoc.
2.2 Series of articles on Oakland Co.
Parks camping sent to Michigander
publication
2.3 Previous methods to reach senior
campers evaluated and new methods
explored
2.4 Promotional plan developed for Red
and Waterford Oaks Waterparks
2.1 Report on promotional
success
2.2 Two articles submitted
for publication
2.3 Report on proposed new
methods reviewed
STAFF ASSIGNED
All chiefs
Jan
Jan
Ralph
Dan
-+--------------
Jan
ATTAINMENT
Met Partially Not Met
Met
XX
XX
XX
XX
XX
-----+-----+-----------+-----------
Jan, and Nature
Center staff
Jan
2.4 Promotional plan Jan
submitted
XX I
XX
XX
XX
CONSUNEW (continued)
GOALS/OBJECTIVES
OUTCOME MEASURES STAFF ASSIGNED ATTAINMENT
Met I Partially I Not Met
1 1 Met 1
Goal 3 1 I I 1
I 1 I I I
Promote a better appreciation of Oaklandl
County's natural environment through 1 1
outdoor experiences and programs. 1
Objective(s) I
3.1 Better publicize and continue r 3.1 Four articles printed ( Jan, and Nature ( XX 1
environmental recycling and/or in Acorn, Oaknotes, and) Center staff ( 1
preservation information in Acorn, other publications ( I 1
Oaknotes, and other publications ( 1
3.2 Seek sponsorship to assist in ( 3.2 Report on sponsor 1 .Jan 1 ( XX
promotion of environmental education) support for I 1
programs in schools and Nature 1 environmental programs I
Interpretive Program
-------------------------------------------+----------------------------+--------------------+-----+-----------+---------
Goal 4
Use consumer response to facilitate
better planning.
Objectives)
4.1 Provide quicker response
residents on all concerns
park system
--------------------------------
to
about the
4.1 Report on improved
response system
All chiefs ( XX
I I
---------+----------------------------+--------------------+-----+-----------+---------
CONSUMERS RESOUR(
(1992-1993)
GOALS/OBJECTIVES
Goal 1
Provide recreational activities and
services that meet the needs and wants
of Oakland County residents.
'Objective(s)
1.1
Present a park orientation program
specifically designed for what you
want your employees to know and
what your expectations are of
them.
1.2
Expand our policy, or make a re-
commitment, to be more sensitive
and responsive to the park
visitors. (Better ways to be more
responsive.)
1.3
Keep current information available
to those people answering the
parks telephones.
1.4
Choose more carefully the people
you hire for your parks.
1.5
Improve telephone communication to
our park inquiries. (Example:
provide electronic information
message about parks while they
are on hold.)
1.6
Implement environmental, recycling
education programs and oppor-
tunities. (Expand into our other
parks; outreach more with the
interpretive programs.)
1.7 Mail back mobile recreation
evaluations rather than having them
returned immediately in person.
1.8 Develop tracking system for com-
ment cards.
Objectives in progress.
OUTCOME MEASURES
STAFF ASSIGNED
Jan/Staff
Staff
Staff
Staff
Staff
Jan/Nature Center
Staff
ATTAINMENT
Met Partially Not Met
Met
In Progress
In Progress
Page 2 --Consumers
;(Others:)
1.9 Provide fees and charges, and the
rationale, for the park and golf
course users.
1.10 Promote golf education.
1.11 Promote more events to encourage
physical fitness.
1.12 Revise questions on mobile recre-
ation comment card.
1.13 Survey golfers on course - midway
through course (outsider rather
than staff.)
1.14 Scientific in -park studies.
1.15 On golf schedules, put comments
on daily schedules. (Get more
feedback from staff at parks/golf
courses.)
1.16 Develop overview of the park (or
the entire system) so visitors
can select what areas they may
want to see while visiting the
park.
------------------------------------------
,,Goal 2
Promote the visibility and image of the
park system to existing and potential
users.
'''Objective(s)
2.1
Advertise new parks features;
make sure people associate them
_
with Oakland County.
2.2
Implement the parks highway
signage program.
2.3
Enhance the entrance of our
parks and golf courses - signs.
2.4
Expand information exchange with
local parks and recreation de-
partments and cities.
2.5
Management staff visible at
parks, pools, and golf courses,
rather than just first part-time/
seasonal staff.
Jan/Staff
Dan
Joe
Ralph
Staff
Page 3 - Consr ,-rs
2.6 Expand nature center weekend
programming.
2.7 Resurrect the parks photo
contest.
'(Others:)
2.8 Advertise with theater promo-
tions - "your tax dollars at
work" programs.
2.9 Expand cable programming.
2.10 Reconsider adopt -a -highway pro-
gram.
2.11 Continue to enhance services/
personnel of Scooter program.
--------------------------------------------
Goal 3
Promote a better appreciation of Oakland
County's natural environment through
outdoor experience.
Objective(s)
3.1 Inform people that Oakland County
is banking open space for future
park use.
3.2 Compile a historical background
of the parks.
3.3 Reconsider Orion Oaks' day use
commitment.
3.4 Provide plant identification at
the parks and golf courses.
ioal 4
Use consumer response to facilitate
better planning.
Nature Ctr; Staff
Jan
Ralph/Joe
Staff
Page 4 - Const—rs
Objective(s)
4.1 Be attuned to the.park visitors
who have complaints and/or sug-
gestions. (Possibly have staff
complete the form and forward it
to Manager.)
4.2 Evaluate annual free day in parks
(for less advantaged).
(Others:)
4.3 Consider a promotional user
service award.
4.4 Evaluate annual free day in
parks (for less advantaged.)
-------------------------------------
Staff
Staff
Staff
HUNAN RESOU]k..s (19 91-19 9 2 )
GOALS/OBJECTIVES
i goal 1
Identify staffing and position needs
OUTCOME MEASURES
STAFF ASSIGNED
Met
ATTAINMENT
Partially I Not Met
Met I
Objective(s) 1 1.1 Recommendations I Ralph, Imo[ I I I
1.1 Review staff needs in relation to: ( developed for staffing ( Commission I XX
-proposed new property acquisition ( in relations to: Chief I I I
-Americans with Disabilities Act 1 of Recreation, A.D.A., I Jon
-the implementation of the Chief of l and new property l
Recreation position I acquisitions ( I I
-------------------------------------------+----------------------------+--------------------+-----+------------
Goal 2 1 2.1 Distribute minimum of 31 1 1 1
Continue to provide funding and oppor-
tunities for staff training.
I different workshop I I I
opportunities and I All chiefs l 1 XX
I budget monies per I
I appropriate employee 1
Objectives) 1
2.1 Select and distribute conf./workshopl 2.2 Report on method for
material and budget for attendance I evaluation and
2.2 Evaluate effectiveness of training I perceived success
efforts I
Ralph, Jon
(
I XX
I I XX
2.3 Review and present staff need for i 2.3 Provide listing of I XXXXKXXKXK Jon
commercial driver's license and I regulations, costs, andl
certification for chemical applic. I staff for training
2.4 Promote the benefit of C.E.U.s and ( I
tuition reimbursement 12.4 Disseminate information) Ralph, ,Jon
I or inservice staff re.
1 CEUs or tuition
reimbursement I
-------------------------------------------+----------------------------+--------------------;
XX
it II
1 I XX
I
-----+-----------+----------
HUXAN RESO ES (continued)
GOALS/OBJECTIVES {
OUTCOME MEASURES
{ STAFF ASSIGNED ATTAINMENT
{
{
{Met { Partially { Not Met
{
{ { { Met {
-------------------------------------------+----------------------------+--------------------+-----+-----------+-------------
Goal 3 {
{ { I {
Provide staff with up-to-date equipment {
{
{ {
and facilities. {
{ { { {
Objective(s) (
{ { { {
3.1 Provide monetary support for (
3.1 Priority equipment {
XXXXXKXNXK Jon ( XX { {
replacement or new equipment needs (
purchased
{ { { {
3.2 Explore new equipment options via {
3.2 Report attendance on 4 {
MN Jon - Chiefs{ XX { {
workshops, exhibitions, {
opportunities {
{ { {
demonstrations, etc.) {
{
{ {
3.3 Begin utilizing County Purchasing {
3.3 - 3.6 Report on {
XYYXKKX;SXN Frank { XX { {
computer for purchases {
implementation of {
{ ( {
3.4 Increase use and refinement of {
expanded (
Dan, Frank { ( XX {
campground computer program {
computerization {
( { {
3.5 Expand campground computer (
{
Dan, Frank ( { XX
scheduling program XjXX)UYKEDbN= {
{
{ { {
3.6 Expand campground computer {
{
Dan, Frank { { { XX
scheduling program to Groveland Oaks{
{
{ {
-------------------------------------------+----------------------------+--------------------
Goal 4 {
{
{ ( {
Provide open lines of communication for (
{ { {
staff to address needs and concerns. {
{
{ { {
1
4.1 Report on obtained (
All chiefs { {
Objective(s) { staff feedback { {
4.1 Solicit feedback from staff on ( { {
improved communication { 4.2 Report on success of { _Ralpfi �j�� {
4.2 Schedule employee appreciation night{ appreciation event { XX
"-------------------------------------------+----------------------------+--------------------+------
{
XX
{
------------+-------------
(continued)
HUXAN RESODA%,ES (continued)
GOALS/OBJECTIVES
Goal 5
Nurture opportunities for informal
communication between commission and
staff.
Objective(s)
5.1 Have commissioners more involved
as dignitaries and presenters at
special events/activities
5.2 Hold staff/commission retreat
5.3 Have commissioners be more
identifiable when visiting
facilities
5.4 Have more meaningful park tours
5.5 Direct questions/concerns to staff
prior to commission meetings
5.6 Be prompt and prepared for
commission meetings
5.7 Introductions and interaction with
program staff during commission
OUTCOME MEASURES
5.1 Schedule and record
events with
commissioners as
dignitaries
5.2 Report on retreat
interaction success
5.3 Identify the observed
results of enhanced
commissioner identity
5.4 Schedule and evaluate
park tours
5.5 Staff report extent of
precommission meeting
interaction
STAFF ASSIGNED
R. Richard
Commission
All chiefs
Commission
All chiefs
Commission
Ralph _ Lew
All chiefs
meetings 1 5.6 Commission self -rating I Commissioners
on meeting preparedness)
5.7 Scheduled interaction I Commissioners,
with 4 program staff I All chiefs
ATTAINMENT
Met Partially Not Met
Met
XX
XX
XX
XX
�I XX
(I XX
XX
(at parks, at coffee
and doughnut time)
-------------------------------------- -----+----------------------------+--------------------+-----+-----------+-------------
HUMAN RESOURCES '1992-1993)
'GOALS/OBJECTIVES OUTCOME MEASURES STAFF ASSIGNED
ATTAINMENT
Met Partially Not Met
Met
;Goal 1
Identify staffing and position needs.
'Objective(s)
1.1 Review staff needs in relation
to:
--volunteers as rangers
--part-time naturalist at various
parks
--Scooter - volunteers (seniors
and adults
--volunteer/community service
coordinator
--bike flags on range carts
Jon/Sue
.Goal 2
Continue to provide funding and oppor-
tunities for staff training.
Objective(s)
2.1 Encourage staff training and
develop an evaluation for effec-
tiveness of training efforts.
Jon
2.2 Review and evaluate the tuition
reimbursement program for
possible recommendation of in-
creases and use.
Jon
I(Others:)
2.3 Create position for pay at lower
rates, but not limited to students
and retirees.
2.4 Implement a four-year rate for
park attendant positions.
---------------------------------------------------
'Goal 3
Provide staff with up-to-date equip-
ment and facilities.
Page 2 - Human
Objective(s) _
3.1 Implement and evaluate office
automation program
3.2 Investiage a master reservation
program to include facility
rental, Mobile Recreation unit
reservations, etc.
(Others:)
3.3 Further investigate uses of
county Purchasing program on
computer.
3.4 Implement and evaluate Landcad
computer system.
---------------------------------------
Goal 4
Provide open lines of communication for
staff to address needs and concerns.
:Objective(s)
4.1
Improve communications for CIP
projects with park staff.
4.2
Communicate to staff on major
issues, such as current status
and/or future direction, etc.
4.3
Solicit feedback from staff on
improved communication. (Super-
visors and staff meetings; open
door policy.)
4.4
Meeting with chiefs at various
parks to meet with staff on a
_
regular basis.
I(Others:)
4.5 When parks and recreation staff
enter any park, stop and identify
yourself at the office or contact
station so the park is aware that
you are there.
4.6 Voice mail at main office.
------------------------------------------
Frank/Staff
Sue/Frank
Joe/Staff
Staff
Staff
Staff
Page 3 - Humar
Goal 5
Nurture opportunities for informal
communication between commission and
staff.
Objective(s)
5.1
Have commissioners more in-
volved as dignitaries and
presenters at special events/
activities.
5.2
Direct questions/concerns to
staff prior to commission
meetings.
5.3
Have more meaningful park tours.
5.4
Have commissioners be more
identifiable when visiting
facilities.
5.5
Introductions and interactions
with program staff during com-
mission meetings.
;;(Others:)
5.6 Hold staff/commission retreat.
5.7 Be prompt and prepared for com-
mission meetings.
5.8 Highlight each different section,
such as in the administration
office or at the nature center at
Independence Oaks.
5.9 Commission to write thank you
letters to staff for good year.
5.10 Commission to look to future.
------------------------------------------
Staff/Commission
Commission
Staff
Staff/Commission
Commission
PHYSICAL REST :ES (1991-1992)
GOALS/OBJECTIVES J OUTCOME MEASURES I STAFF ASSIGNED
I
I I
Goal 1 I i
Acquisition of appropriate lands --to I 1
meet defined needs. 11.1 Identify 3 grants or I Ralph, Joe
I other funding
Met
ATTAINMENT
Partially I Not Met
Met
Objective(s) I possibilities ( 1 1 I
1.1 Monitor grants and pursue other I 1
means of funding acquisitions i.e. i 1.2 Develop position/policy) Joe, Ralph I I XX
Nature Conservancy I paper in relation to
1.2 Definition of acquisition goal as tot land acquisition (next I ( I I
type of appropriate lands, size, I 2 years) I I I
location, etc. I I
1.3 Follow through on Rose Township ( 1.3 Report on acquisition I Joe ( XX
acquisition J status I
-------------------------------------------+----------------------------+--------------------+-----+-----------+-------------
Goal 2 I I I I I
Maintain and update existing facilities.) ( i
1 2.1 Listing of projects I Joe - Ralph
Objectives) I scheduled and their I I I 1
2.1 Prioritize 1991 C.I.P. and schedule I status I I XX I I
construction 1 1
2.2 Tentatively prioritized C.I.P. 12.2 Projected prioritized ( Joe - Ralph
schedule based on future funding 1 listing of capital
(1992-1995) i funding for 1992-1995
-------------------------------------------+----------------------------+-----------------
Goal 3 I I
Review Orion Oaks plan in light of I I
funding and new conditions - determine I 1
direction I I
!' Objective(s) 13.1 Report on alternative 1 Joe - Ralph
3.1 Review plan for alternate or phasing) choices based on
if funding available I funding I
a-------------------------------------------+----------------------------+-----------------
I
I
-------+-------------
I
XX
-+-----+-----------+------
(continued)
PHYSICAL RESO►AtES (continued)
GOALS/OBJECTIVES
Goal 4
Promote and implement universally
designed facilities.
Objective(s)
4.1 Review new laws to see how they
apply to report and to future and
to existing facilities
OUTCOME MEASURES STAFF ASSIGNED
4.1 Submit a report listings All chiefs
impacting legislation
and suggested
implementation
positions
-------------------------------------------+----------------------------+--------
Goal 5 1 1
Develop facilities that are adaptable
to changing needs.
----------+
ATTAINMENT
Met Partially Not Met
Met
XX
---+-----------+------------I I
-
Objectives) 1 5.1 Submit completed plans ( Joe
5.1 Complete revisions to plans for for revisions for XX
Addison Oaks and Groveland Oaks Addison and Groveland
5.2 Survey work, outline required Oaks
revisions, and retain consultant if I XX
necessary to complete revisions to 5.2 Report on Master Plan Joe
Recreation Master Plan revision
-------------------------------------------+----------------------------+--------------------+-----+-----------+-------------
Goal 6
Continue the development of park
standards.
6.1 Submit recommendations Joe
Objective(s) for necessary standards)
6.1 Review each park for existing design] and resulting proposed XX
integrity and need for standards design changes ADA
-------------------------------------------+----------------------------+--------------------+-----+-----------+-------------
'GOALS/OBJECTIVES
PHYSICAL RESOURCF"; (1992-1993)
OUTCOME MEASURES STAFF ASSIGNED
ATTAINMENT
Met Partially Not Met
Met
Goal 1
Acquisition of appropriate lands to
meet defined needs.
Objective(s)
1.1 Re-establish land acquisition
policy --buy, develop, protect.
Commission
1.2 Research land needs including
local, state and county, where we
have a deficit and don't serve
that recreational need. For
example, historical, wildlife
habitats.
Staff/Commission
1.3 Re-evaluate parks for future land
needs.
Ralph/Joe/Comm.
1.4 Acquire the rookery property in
1992-93.
Staff/Commission
(Others:)
1.5 Acquire a modern-day farm to
operate for visitors.
1.6 Develop Festival of Lights at a
park, perhaps Groveland because
of its available power sources
throughout the park.
°.Goal 2
Maintain and update existing facilities.
'Objective(s)
2.1
Pre -plan 1993 Capital Improve-
ment Projects.
2.2
Evaluate the possibility of
dividing the CIP Budget into two
categories --existing and new
(maintenance and improvement).
2.3
Develop a facility maintenance
and design standard checklist.
2.4
Tentatively prioritize CIP
schedule based on future funding.
Staff
Joe/Staff
Dan/Joe/John
Staff
!;Page 2 - Physi 7
2.5 Prioritize facility restoration
based on evaluation.
,(Others:)
2.6 Revenue -producing facilities are
to be maintained first and fore-
most.
2.7 Continue to have a facilities
safety checklist.
2.8 Staff should lay groundwork for
CIP projects further in advance,
like one year.
2.9 Review parking at all facilities.
----------------------------------------------
(Goal 3
Review Orion Oaks plan in light of
funding and new cveditions--determine
direction.
'Objective(s)
3.1 Review plan for alternate or
phasing if funding available.
3.2 Implement day use at Orion Oaks --
the northeast corner would be
developed with parking, shelters
and a trail to get to the lake.
(Others:)
3.3 Review or evaluate effects of
hunting at Orion Oaks --how the
physical changes we made because
of hunting will affect the use --
good or bad.
-----------------------------------------
Goal 4
Promote and implement universally -
designed facilities.
Objective(s)
4.1 Implement based on ADA guide-
lines.
Staff
Chiefs/Comm.
Chiefs/Comm.
Joe
Page 3 - Physiral
4.2 Develop children's_ water areas at
two waterparks.
(Others:)
4.3 Educate staff and consumers on
ADA.
4.4 Develop facilities for week-long
camping lodge for school -age
children at Independence or
Groveland.
Goal 5
Develop facilities that are adaptable
to changing needs.
'Objective(s)
5.1 Initiate revisions to the
Independence Oaks master plan.
(Others:)
5.2 Develop a plan and potential
funding for bike paths at Inde-
pendence Oaks.
5.3 Promote facility identification/
awareness.
5.4 Promote facility identification/
awareness to the public.
------------------------------------------
`Goal 6
Continue the development of park
standard.
Objectives)
6.1 Implement or initiate the de-
signing of the actual standard
for design integrity based on
review of each park.
a. Signage
b. Control gates
c. Lighting
Joe/Staff
Joe
Joe
Page 4 - Physi 'l
6.2 Develop programs for land use,
forest, and meadow management.
6.3 Purchase an additional golf
course.
;(Others:)
6.4 Develop park signage plan.
6.5 Do we need a glitz facility.
---------------------------------------
Staff
Staff
FINANCIAL RESC jES (1991-1992)
GOALS/OBJECTIVES
Goal 1
Promote passage of commission's
millages.
OUTCOME MEASURES I STAFF ASSIGNED
I �
J J
I I
1.1 Report submitted on J Jan Ralph Joe
public opinion research)
J J
Objective(s) 1 1.2 Review and list ( WAIREXXX
1.1 Research public opinion on funding J potential new funding J Chiefs
for park acquisition/programming J sources J
1.2 Research new funding sources
1.3 Determine impact of property tax
laws (freeze)
-------------------------------------------+
Goal 2
Review established user fees to assure
they are reasonable and equitable, and
to maintain the concept of a self-
supporting operation.
1.3 Report on budget impact) Frank
in budget document I
---------------------------+--------------------
Objective(s) I I
2.1 Implement change in fees and charges) 2.1 Report on the effect ofl
-annual permit (U.P.) fee and charge changes J
-air conditioning units J
-island and shelter rentals
-Groveland waterslide J
-deposits for rentals
-nonresident park fees J
-golf rates I
-snowmobile rates
-Y.A.C. rentals I J
-nonresident wavepool fees J J
-swim lessons J i
-camping fees
Frank -Staff
ATTAINMENT
Met J Partially J Not Met
Met
� J
Revilwed; TabledJtil '94
J
1 1 J
XX
XX
I I
XX I Adjusted Budget for '92
-----+-----------+---------
XX
--------_-----------------------------------+----------------------------+--------------------+------
Goal 3 -
Aggressively pursue grant funding. 3.1 List of monies accessed) Joe I XX
Objective(s)
3.1 Pursue money payable on completed J
grants J
3.2 Formulate decision on the
utilization of Orion Oaks J
from completed grants J
(
3.2 Position statement to I All Chiefs
board projecting future)
utilization of Orion I
(J
(
Increased
Dropped
Same
Changed
No change
Increased
Increased
Increased
Increased J
Started in4rease
Increased J
Increased
------------+------
Rookery
Rose i
XX I
Open to lifited
day use.)
FINANCIAL RESI %ES (continued)
GOALS/OBJECTIVES I OUTCOME MEASURES I STAFF ASSIGNED ATTAINMENT
I I
I I
Goal 4
Met I Partially I Not Met
Met
I I I
Provide funding for future capital I I Joe, Ralph, XX IC I I I
improvement and acquisition 14.1 Report completed on I I
prioritized future ( ( I XX I
Objective(s) I capital needs for 4 yrsl
4.1 Develop a projection of future I I
capital needs (4 year time frame) ( 4.2 Position statement I Frank, Ralph I
4.2
Formulation of decision on I
identifying funding
utilization of funds for acquisition)
formula on a percent
and development I
basis for 4 yrs I
-------------------------------------------+----------------------------+----------
Goal 5
I
I
I
Increase efficiency for cost reductions i
I
I
objective(s) I
5.1
Reduce vehicle lease costs 5% (
I
5.2
Reduce utility costs 5% 15.1
- 5.3 Submit report ( Frank
5.3
Implement cost savings in staff (
listing cost savings I
productivity and utilities I
attained I
5.4
Review cost savings in relation to I
private vs. county contractors 15.4
Identify potential I Frank
(computing, vehicles, etc.) I
savings from
5.5
Establish on-line computer I
privitization I
maintenance program (if endorsed by I
XX I Funds com�itted
I I for 2 ylears
I I I
--------+-----+-----------+---------
I I I
legal opinion) ( 5.5 Report projected savingl Frank - John
i from computer program
I I
( I
I I
I I
I I
I I
� I
-------------------------+----------------------------+--------------------+-
XX I
I XX
I XX
II II
I
--+-----------+---------
'Page 2 - Finan-'31
:Goal 3 _
Aggressively pursue grant funding.
Objective(s)
3.1 Aggressively pursue other grant
funding.
3.2 Pursue money payable on completed
grants.
'',(Others:)
3.3 Update commission's position on
Orion Oaks in regards to grant
funding.
------------------------------------------
Goal 4
Provide funding for future capital
improvement and acquisition.
Objective(s)
4.1 Formulation of decision on
utilization of funds for
acquisition and development.
(Others:)
4.2 Develop a projection of future
capital needs (4-year time
frame).
4.3 Address ADA funding requirements
for implementation of access-
ibility.
-----------------------------------------
:Goal 5
Increase efficiency for cost reduc-
tions.
Objective(s)
5.1 Evaluate cost benefits.
5.2 Implement an incentive program
for those who reach financial
goals.
5.3 Review cost savings in relation
to private vs. county con-
tractors.
Staff
Frank
Frank
Frank/Staff
Frank/Staff
Frank/Staff
FINANCIAL RESOURC` (1992-1993)
GOALS/OBJECTIVES OUTCOME MEASURES STAFF ASSIGNED
ATTAINMENT
Met Partially Not Met
Met
'',Goal 1
Promote passage of commission's
millage.
Objectives)
1.1 Increase public awareness and
support of continued passage of
millage.
Jan
(Others:)
1.2 Research new funding sources
(i.e. corporate adopt -a -park).
1 2
Review established user fees to assure
they are reasonable and equitable, and
to maintain the concept of a self-
supporting operation.
ective(s)
2.1 Implement change in fees and
charges
--annual motor vehicle permit
--island and shelter rentals
--deposits for rentals
--golf rates
--YAC rentals
--camping fees
2.2 Consider one sticker that is
collaborated with other park
systems.
(Others:)
2.3 Use credit cards at Springfield
and Addison for all purchases in
1992.
2.4 Possible camper storage at day
use parks.
-----------------------------------------
Frank/Staff
Frank
Dan/Staff
!Page 3 - Finar *al
`',(Others:) -
5.4 Implement cost savings in staff
productivity.
5.5 Evaluate on-line computer main-
tenance program.
5.6 Evaluate new technology for
management.
----------------------------------------
Goal 6
Provide appropriate, significant fund-
ing for public awareness.
G SESg7,pt1
B Ij15`�p i N iwwos
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sow Paxk.s £ox 9 x 2xyonf�
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Attached is ental Charges Dan gtenc1l
1- intexdepaxt'axks OPexat�ons
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2- Agenda anning too'). tabs on
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3. Cenexae uses sects
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4. pa nag Pxo�ected �oo3age
4 • SuSAm o fxola 1g90
Rene
es
R.a1Ph Rychaxd
Ra1P1' Richard
1991
INTERDEPARTMENTAL CHARGES
O.C. Communications Fund
O.C. Computer Services Fund
O.C. Facilities & Operations
O.C. Fringe Benefits
O.C. General Fund *
O.C. Materials Managment Fund **
O.C. Motor Pool Fund
O.C. Office Equipment Fund
O.C. Printing & Mailing
O.C. Radio Communications Fund
TOTAL INTERDEPARTMENTAL PAYMENTS - 1991
$ 58,056.36
59,764.88
43,403.22
1,284,993.72
18,521.29
62,608.61
321,045.21
4,230.50
49,720.09
29,464.81
$1,931,808.69
*Miscellaneous Interdepartmental Charges such as, property tax
refunds, Commission member's per diem & mileage, airline tickets,
reimbursement of employee's commercial drivers license fee.
**This fund manages O.C. Central Stores & O.C. Stationery Stock.
1 - 1
* PARKS OPERATIONS MEETING
MONDAY, MARCH 2 1992
10:30 A.M. - NOON
WATERFORD OAKS ACTIVITY CENTER
*'AGENDA
I. Identification / Collection of "Bio-facts" - Kathleen Dougherty.
II. Park Deputy Schedule / Trusty Program.
III. Budgets - Review.
A. Project Budgeting.
IV. Park Staff Meetings.
V. Certified Pesticide / Herbicide Applicator.
VI. Federal Government Surplus Trips.
VII. First Aid Training Class Schedule?
VIII.Department Owned Vehicles Service Update.
IX. Twilight Day Use Fee Proposal.
X. $.50 Change Test Program.
XI. Other Topics.
A.
B.
C.
D.
NEXT MEETING: Monday, April 6, 1992.
2 - 1
PARKS OPERATIONS MEETING
MONDAY, APRIL 6, 1992
10:30 A.M. - NOON
** A G E N D A**
I. PARKS DEPUTY PROGRAM
A. 1992 Schedule
B. Public Relations
C. In -park Orientation
D. Trusty Schedule
II. BUDGETS
A. 1992
B. 1993
III. CAMPGROUND RECREATION PROGRAM (11:15 a.m.)
IV. DNR
A. Goose Round -Up
B. Fisheries Update
C. Trails Grant
V. 1992 RISK ASSESSMENT
VI. ADA PARK ASSESSMENTS
VII. PARK COMPLAINT SURVEYS (Gate, -Boat Rental & Misc.)
VIII.CORPORATION COUNSEL AND RISK MANAGEMENT
IX. MEDICAL ASSISTANCE MAPS
X. TORNADO/SEVERE WEATHER PROCEDURES
XI. SEASONAL EMPLOYEE ORIENTATION/PARK PUBLIC RELATIONS
XII. CONFERENCE/SEMINAR REPORTS
2 - 2
XIII.COMPUTERS
A. Update
B. 1992 Mailing Lists
XIV. PARKS RECYCLING PROGRAM
XIV. OTHER TOPICS
A. Winter Windbreathers - Brad
B. "Adopt -a -Park" Program Proposal
C. Park "Free" Entry Weekend (June 6 & 7)
D. Employee Incentive Committee Update
E.
F.
NEXT MEETING: MONDAY, MAY 3, 1992 - 10:30 A.M.
SITE TO BE ANNOUNCED
2-3
Ralph Richard
DNR Rookery Grant
Radio Tower
Department Goals, 92
Retreat Update - April
Foundation
Audit Report, 91
C.I.P. Meeting
Dan Stencil
Trusty Program
Park Budget Review Management
Interpretive Trail Programs,
Addison & Independence
Park Directional Road Signs
Trees Donation Complete for 1993
Campground Reservations
Park Awareness
Frank Trionfi
-5% Utilities, 92
Computer - Programs, 92
Review Budget 1991
Park Safety Program
Toboggan Operation Report
Vehicle Refund
Insurance Rebates
Mike Thibodeau
Capital Improvement Projects
Glen Oaks Drain Program
Gas .Pumps
Golf Fees Survey
On the Desk of
Ralph Richard
April 1, 1992
Jon Kipke
Supervisors Mtg. Schedule
Technical Support Schedule
Wave Pool Review Operations, 91-92
Conservation Ethic Review - April
Dinosaur Contract
State W/P Meeting
Radio Study
Joe Figa
Addison Oaks Lagoon
Capital Improvement Projects
Toboggan Run - Waterford Oaks - Contract
Addison Conference Center
Master Plans A/0 G/O
Jan Pung
DOB Needham
Mailing List
Sponsorships
Marketing, 92
Bus Transit Signs
Awards
Direct Mail Campaigns
Sue Wells
Wave Pool Schedule, 92
Therapeutic Recreation
Special Events Schedule, 92
Waterford Oaks Pool Leak
A. D. A. Update
3 - 1
STAFF LONG-RANGE NATURE CENTER WORKSHOP
STRONG AREAS OF NATURE CENTER PROGRAMS AND STAFF TO THE PARKS AND
RECREATION COMMISSION
1. F.T. and PIP's are relevant.
2. Preschool programming effective and growing.
3. Good staff/diversity.
4. Customer service.
5. Use of volunteers.
6. Effective major events educational/entertaining.
7. Outreach broad -ranging.
8. Staff input to department.
9. Impressive building exhibits.
10. Change of environment for human use.
11. Environmental education.
12. Flexible in procedures.
13. Good relations between park staff.
14. Finances good/commission support.
15. Good public relations.
16. Environment -sensitive commitment.
17. Positive response from public.
18. Foster lifelong recreation.
NATURE CENTER STAFF STRENGTHENING AREAS IN DEPARTMENT
1. Environmental assessment of facilities.
2. Development assessment.
3. Outreach to "non -believers," i.e. golfers, bikers, etc.
4. Cross -departmental information.
5. Multi -use of trails and effective interpretation.
6. Access of nature center by trails.
7. Promotion/advertise.
8. Staff/staff enrichment.
9. Service seniors.
10. Teacher networking.
11. Campground programs; 8 new for 1992.
12. Park staff environmental education.
13. Computers/new technology -- staff and patrons.
14. Clerical staff.
4 - 1
(Staff Long -Range Nature Center Workshop)
Page 2
NATURE CENTER STAFF STRENGTHENING AREAS IN DEPARTMENT (Cont.)
15. Change exhibits.
16. Living history characters.
17. Planning/evaluating.
18. Pre/post-teacher material.
19. Teen programs.
20. Trail exhibits.
NEW FOR FUTURE OF NATURE CENTER AND STAFF FOR PARK
*l. Astronomy display.
*2. Self -guided trail.
*3. Pond.
*4. Recycling facilities in all parks.
5. Animal displays.
6. Useable trails.
7. Master plan for Independence Oaks and natural resources plan for
all parks.
8. Living history/future program; working farm/cabin.
*9. System -wide plant identification.
10. Voyagers canoe.
11. Another/larger classroom decorate.
12. Satellite facility for nature interpretation.
13. Audio-visual room in classroom.
14. More props for programming.
15. Observatory.
16. Recycling exhibits.
17. Amphitheater roof.
18. Develop south end of park with a satellite structure.
*Starting in 1992.
4 - 2
ACTUAL AD PROJECTED
MILLAGE
REVENUE
SUMMARY
06/11/91
(2)
(3)
MILLAGE
MILLAGE *
CHARGES
TOTAL
CAPITAL
(1)
TAX RATE
REVENUE
REVENUE
AND OTHER
OPERATING
OPERATING
IMPROVEMENT
YEAR
S.E.V.
HEADLEE
COLLECTED
RECEIVED
REVENUE
REVENUE
EXPENSES
PROJECTS
1990 $
26,184,997
0.2173
$ 5,690,000
$ 5,251,651
$ 4,845,787 $
10,097,438
$ 7,882,077
$ 2,215,361
1991
27,630,005
0.2173
6,004,000
5,690,000
5,166,724
10,856,724
8,563,526
2,293,198
1992
28,320,691
0.2450
6,938,569
6,004,000
4,928,760
10,932,760
9,029,589
1,903,171
1993
29,028,708
0.2400
6,966,890
6,938,569
5,175,198
12,113,767
9,481,068
2,632,699
1994
29,754,426
0.2350
6,992,290
6,966,890
5,433,958
12,400,848
9,955,122
2,445,726
1995
30,498,286
0.2300
7,014,606
6,992,290
5,705,656
12,697,946
10,452,878
2,245,068
1996
31,260,743
0.2250
7,033,667
7,014,606
5,990,939
13,005,544
10,975,522
2,030,023
1997
.32,823,780
0.2200
7,221,232
7,033,667
6,290,486
13,324,153
11,524,298
1,799,855
1998
34,464,969
0.2150
7,409,968
7,221,232
6,605,010
13,826,241
12,100,513
1,725,729
1999
36,188,218
0.2150
7,780,467
7,409,968
6,935,260
14,345,229
12,705,538
1,639,690
2000
37,997,629
0.2150
8,169,490
7,780,467
7,282,023
15,062,490
13,340,815
1,721,675
2001
39,897,510
0.2150
8,577,965
8,169,490
7,646,124
15,815,615
14,007,856
1,807,758
2002
41,892,386
0.2450
10,263,635
8,577,965
8,028,431
16,606,395
14,708,249
1,898,146
2003
43,987,005
0.2400
10,556,881
10,263,635
9,579,444
19,843,078
15,443,661
4,399,417
*NOTE: MILLAGE REVENUE IS RECEIVED IN THE YEAR PROCEEDING IT'S COLLECTION
(1) BASED ON INFORMATION SUPPLIED BY EQUALIZATION WITH 5% YEARLY INCREMENT
1992-95 SEV REPRESENTS ONLY A 2.5% INCREASE OVER 1991 GIVEN THE TAX FREEZE
(2) BASED ON A 5% YEARLY INCREMENT
(3) BASED ON A 5% YEARLY INCREMENT