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Agendas/Packets - 1992.06.03 - 39906
Y PACKS & �OVNT ON OAKLAND oMMISSI EATC R E C R �ON 48328 Waterford, Michigan W5atkins Lake Road 2800 •Fax (313) 858 �683 (313) 8g_0906 Ralph A. Richard Manager Jon J. Kipk Assistant Manager May 29, 1992 Lewis E. Wint Chairman Sean M.Fox Vice Chairman Pecky D. Lewis, Jr. Secretary Fred Korzo y<uhn George W Kuhn, Jr• Richard p• Thomas A. Law Lawrence i ltt an Roy Rewoid To the Members of the COMMISSION PARKS AND RECREAM �higan Oakland County' ISSION and Gentlemen: he PARKS AND RECREATION GOMM Ladies called of t A meeting has been Golf Course .Glen Oaks yle gd. as follows: 30500 •�irteea M' • - Ea�ington gills, MI PLACE• 3une 3, 1992 •Jednesday TIME - - - .S.egular pieetiug . authorization SE- - • with the Recreation "ORP - called in accordanceparks an md has been call d County E. Wint, Chairman, Oaklan This eeting Of Mr- Lewis Commission' Sincerely� d Ralph Richar Manager RR/39 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 3, 1992 1. Call Meeting to Order. 2. Roll Call. 3. Approval of Minutes for May 20, 1992 Meeting. 4. Public Comments. 5. Approval of Payment: Voucher Nos. 5-215 thru 5-347. 6. Statement of Operations for Month Ending 4-30-92. 7. Capital Improvement Budget Summary as of 4-30-92. 8. Bid Item: Generator - Groveland Oaks. Jon Kipke / 858-0909 9. Bid Item: Boilers - Addison Oaks Conference Center. " 1. 10. Bid Item: Aerator - Golf Courses. Mike Thibodeau / 858-4944 11. DDB Needham Advertising - Projects and Progress Report. Jan Pung / 858-0906 12. EXECUTIVE SESSION. Ralph Richard / 858-0909 13. Manager's Report. 14. Old Business. 15. New Business. 16. Adjourn to Golf Course Tour. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING May 20, 1992 The meeting was called to order at 9:36 a.m. by Chairman Wint in the amphitheater shelter at Independence Oaks. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Lawrence Littman, John Olsen, Roy Rewold COMMISSION MEMBERS ABSENT: Fred Korzon, Thomas Law ALSO PRESENT: Parks and Recreation Central Services Oakland Co. Purchasing Oakland Co. Bd. of Comm. Huron -Clinton Metro. Authority Detroit Hoo Hoo Club Private Citizen Ralph Richard, Manager Jon Kipke, Assistant Manager Mike Thibodeau, Chief of Golf Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant III Jan Pung, Public Communications Officer Joe Figa, Chief, Design and Development Desiree Marcks-Rush, Public Comm. Assist. Dan Stencil, Chief of Parks Susan Wells, Chief of Recreation Margit Beutel, Arch. Eng. II Ray Delasko, Park Supervisor Ellen Sorensen, Typist II Robert Lay, Groundskeeper II Kevin Poeppe, Groundskeeper II Mike Willhite, Grounds Equip. Mechanic Dick Eash, General Maintenance Mechanic Kathleen Dougherty, Parks Naturalist Tim Nowicki, Rec. Specialist (Asst. Nat.) Joyce Figa, Parks Helper Brad Wagner, Program Leader Paul Carroll, Intern Aaron Worsham, Intern Mike Metz, Intern Lloyd Hampton, Director Caroline Leahey, Buyer II Amy Moore-Luettke, Buyer II Rudy Serra, Commissioner William Sherman, Director Dan Duncan, Chief Planner Bernice Litvin Manny Litvin, 2nd VP, International Nelson Cady, President George Reneaud, Secretary/Treasurer Doris Kuhn 3 - 1 (Commission Meeting, May 20, 1992) APPROVAL OF MINUTES: Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the minutes of the meeting of May 6, 1992, as written. AYES: G. Kuhn, R. Kuhn, Lewis, Littman, Olsen, Rewold, Wint (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: No comments were made by, nor questions received from, the public. STAFF INTRODUCTIONS: Park Supervisor Ray Delasko and Parks Naturalist Kathleen Dougherty introduced their staff to the Commissioners. APPROVAL OF PAYMENTS: Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve the payment of Vouchers 5-1 through 5-214. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Littman, Olsen, Rewold, Wint (7) NAYS: (0) A sufficient majority having voted, the motion carried. ACTIVITIES REPORT: Moved by Mr. Rewold, supported by Mr. Littman to receive the Activities Report for April, 1992. Commission directed staff to provide a follow-up report on the 1992 attendance figures for the Red Oaks Golf Dome. AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Littman, Olsen, Rewold, Wint (8) NAYS: (0) Motion carried on a voice vote. INDIAN SPRINGS PLAN: Chairman Wint introduced Huron -Clinton Metropolitan Authority's Director Bill Sherman, who gave a short background of the Metroparks. HCMA's Chief Planner Dan Duncan reviewed the Metroparks' "Regional Recreation Lands Plan" and the Authority's decision to acquire a park within Oakland County, 3 - 2 (Commission Meeting, May 20, 1992) based on a resolution from the Oakland County Board of Commissioners in 1970. The decision led to the acquisition of Indian Springs. Mr. Duncan then reviewed Indian Springs' master plan, including the proposed waterpark. Mr. Duncan also noted that the Metroparks are trying to acquire Pontiac Lake State Recreation Area, which is adjacent to, and would become part of, Indian Springs. If that acquisition occurred, the Metroparks would reconsider the need to build the proposed waterpark. Commissioners expressed their misgivings over the proposed waterpark, citing duplication of services and the public's possible perception of wasting government funds because of this duplication, plus the lack of population to support the facility at that park rather than in a more heavily populated area. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. Rewold, supported by Mr. Littman to split the bid for the removal of existing fuel storage tanks and for the replacement of these tanks, plus upgrading the pumping and monitoring systems at the golf courses and at Addison Oaks, as follows: To the low bidder for Red Oaks and Springfield Oaks Golf Courses, RV Seaman, in the amount of $66,380.00; and to the low bidder for White Lake Oaks, Glen Oaks, and Addison Oaks, Pro Tank, in the amount of $60,500. Staff reiterated that any additional soil that must be removed will be on a per - yard basis over and above the amounts listed. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Littman, Rewold, Wint, Fox (6) NAYS: (0) A sufficient majority having voted, the motion carried. Moved by Mr. R. Kuhn, supported by Mrs. Fox to award the bid for the purchase of a replacement swim raft for Addison Oaks to the low bidder, Instant Marine, in the amount of $4,762.00. AYES: Fox, R. Kuhn, Lewis, Littman, Rewold, Wint (6) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Rewold, supported by Mr. R. Kuhn to split the bids for the purchase of the annual flower plants for all the parks except Addison Oaks and award as follows: To the low bidder for Springfield -Oaks, Groveland Oaks, and Waterford Oaks, Sunshine Plants, in the amount of $5,655.38; and to the low bidder for Independence Oaks, White Lake Oaks, Glen Oaks, and Red Oaks, Shemin Nursery, in the amount of $3,219.40. 3 - 3 (Commission Meeting, May 20, 1992) Vice Chairman Fox requested to see the planting plans for Glen Oaks. AYES: Fox, R. Kuhn, Lewis, Littman, Rewold, Wint (6) NAYS: (0) Motion carried on a voice vote. f wrel ilmareLc Moved by Mr. R. Kuhn, supported by Mr. Rewold to approve the following resolution to declare July as Oakland County Recreation and Parks Month: WHEREAS, the Oakland County Parks and Recreation Commission's mission is to provide all residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and WHEREAS, the Oakland County Parks and Recreation Commission has provided outstanding recreation for all of the residents of Oakland County for 26 years; and WHEREAS, the Oakland County Parks offer nine parks and golf courses throughout Oakland County; and WHEREAS, the parks system offers recreational opportunities ranging from camping, boating, golfing, and picnicking to cross-country skiing and ice fishing; and WHEREAS, the parks system operates additional facilities including two unique wave -action swimming pools, the country's first dome -covered driving range, a nature center, an amphitheater, conference and banquet facilities, a tennis complex; and WHEREAS, there are many outreach programs for communities including mobile recreation, school visits by parks naturalists, senior citizen events, services to individuals with disabilities; and WHEREAS, the people of Oakland County have established and approved a one -quarter mill tax to acquire, preserve and develop park land since 1966. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission declares July as Oakland County Recreation and Parks month to recognize the significant role parks and recreation plays in meeting residents' needs, and in preserving and protecting county and state natural resources. AYES: Fox, R. Kuhn, Lewis, Littman, Rewold, Wint (6) NAYS: (0) Motion carried on a voice vote. 3 - 4 (Commission Meeting, May 20, 1992) MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Staff is on the agenda for the June 4 Finance Committee Meeting to discuss the reduction/rebate of the radio communication charges. Staff will once again be requesting a change in rental rates from the Radio Communication Fund, retro- active to January 1, 1992, to revert back to the 1991 level. Commission directed staff, in case the reduction/rebate is not approved and ini- tiated, to prepare a resolution for the next Commission meeting following the Finance Committee meeting, to withdraw from the new 800 MHz radio communication system. FXF.C'.TTTTVF. SF.qCTnN- Moved by Mr. R. Kuhn, supported by Mrs. Fox to adjourn to Executive Session. AYES: Fox, R. Kuhn, Lewis, Littman, Rewold, Wint (6) NAYS: (0) Motion carried on a voice vote. Meeting adjourned to Executive Session at 11:05 a.m. Meeting re -convened at 11:14 a.m. Next meeting will be 9 a.m. on Wednesday, June 3, 1992, at Glen Oaks Golf Course. Meeting adjourned at 11:15 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 5 TZdk cool KUD couOv YOO ILO, ag, Suoomkq OPYIAO "t ApP Yay°` Oy off= ptAf J , 291'059.50 I 291 ' 059.50 TOT AL OAKLAND COUNTY PARKS AND RE( 'TION COMMISSION VOUCHER REGISiLR MAY, 1992 VOUCHER VENDOR AND r.IHMPrF? PRIOR MMMig�qinN APPROVAL DATE PURPOSE AMOUNT 5-215 Sundr (Travel & Conf.) Travel Reimb. for attending the Comm./Staff Retreat in Chesaninq,MI on 4/9-10/92 to R.Richard,J.Fox,K.Smith.,J $ Figa,F.Trionfi,J.Kipke,M.Thibodeau,J.Pung,D.Stencil&S. Wells (Ea. $11.50),L.Wint $32.72 P.Lewis $38.23,F.Korzon _ $3.23,R.Rewold $33.23,G.Kuhn $3.23&J.Olsen $37.50;Travel & Conf. fee paid to BonnyMill Inn $410.26—Admin. 673.40 5-216 Sundry (Mileage Reimb.) Mileage for Jan.—Apr.,192 to G.Berschbach $47.00—Spring.; G Buchanan $8 25,S Cox $52 50,D Marcks—Rush $70.25 D. _ Marion $4.50&P.Seaman $28.50—Admin.;J.Mansfield $88.50— Rec. Admin. & YAC 229.50 5-217 Town Talk Golf Mdse. for Resale olf ca s—Wh. Lk. 135.61 5-218 KID Kanopy Cap Equip (3)Kano_pies & Carryih- Bags —Mob. Rec. 1,550.00 5-219 Janz & Knight 8/7/91 Prof. Services,audit of accounts for year ending 12/91- Admin. 13,900.00 5-220 Kraus Brick & Supply Bldg Maint fireplace repairs—Indep 85.00 5-221 MI Coffee Service Equip. Rental—Admin & Tech Sup 74.85 5-222 Petrolane Utilities —Grove. 374.11 _ 5-223 Davisbur_q Lumber Co. Bldg.Maint.—Spring.&YAC;Equip.Maint.—Spring.;Grounds Maint &Sm Tools—Spring..-219.36 5-224 State Wire & Terminal Equip.Maint.—Tech.Sup.,lndep. & Mob.Rec.,trucks;Maint. Sup. —Tech. Sup.-..99.18 5-225 Don Thomas S orthaus Equip. Maint. skatemobile—Mob. Rec. 165.00 5-226 Haus of Trailers Equip Maint —Index 83.92 _ " 5-227 W.F. Miller Co. _Eguip.Maint.—Grove..lndep Glen Oaks & pring. 621.68 5-228 Industrial Vehicle Sales E ui Maint. mist. arts —Glen Oaks 1 _ 3 OAKLAND COUNTY VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PARKS AND RE( %TION COMMISSION VOUCHER REGIS,LR MAY) 1992 PURPOSE AMn[INT 5-229 Tennant Co. Equip. Maint.-R.O.W.Park 334.35 5-230 AAA Topsoil, Inc." Grounds Maint.-Indep. 170.00 5-231 D & C Distributors, Inc. Grounds Maint.,signs & stakes -Glen Oaks 199.80 5-232 Tri-City Aggregates, Inc._ Grounds Maint.-Indep. & Wh. Lk. 740.41 5-233 Arrow Uniform Rental aun ry Dry caning- ech.Sup., dd.,Grove., ndep.,Wh.Lk., Glen Oaks,Red Oaks,Spring.,R.O.W.Park,YAC,Water.,W.O.W. Park & Nat. Prog. 411.63 5-234 VOID 5-235 a i-f onal— ssn oF-> xec.- Secretaries Membership for K.Smith-Admin. 30.00 5-236 Nat'( Parks&Conservation Membership for one year-Admin. 15.00 5-237 National Golf Foundation Membership,renewal for one year -Spring. 125.00 5-238 DOT Health Care Products Misc.Exp.,(1)First Aid Cabinet -Tech. Sup. 184.95 5-239 MarketShare Coupons Public Info.,ad coupons for Addison Oaks-Admin. 1,000.00 5-240 DDB Needham Worldwide,(nc Prof.Services,Public Relation & Event Mrkt. services for Aay. 1992-Admin. 2,400.00 5-241 U.S. Toy Company, Inc.Public Info..-,hinpino c_ha-ge-Admin. 16.52 5- _Hakp_Fxp_,vending machine-Wh I< _ 168.00 5-243 ' rock Eorrns� Off.Sup.,Canoe,Pedal Boats&Rowboat Rental Slips -Add., Szrove & Lnd-an . _ 987.39 5-244 Keyes -Davis Company - &W. P OAKLAND COUNTY PARKS AND RE( 'rTION COMMISSION VOUCHER REGISTER MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AMOUNT 5-245 Belson Manufacturing Co. _Rec. Sup.,(4)Porta—Grills w/leq brace—Indep. 2,005.00 5-246 Talburt & Associates Rec. Su .,(100)Blue Tubes—R.OtW.Park _$ 1,025.00 5-247 M.Thibodeau, Cust. Pett Cash Reimb.—S rin . 67.09 5-248 Sundry (Miscellaneous) Misc. Exp.,reimb. of Chauffeur License fee to B.Baker $25.00—Indep.,G.Scarborough $25.00 & J.Sowels $20.00— Tech. Sup. 70.00 5-249 Brad Lowe Uniforms Life Size Mascot (Squirrel)Costume—Rec. Admin. 1,422.97 5-250 Arrow Uniform Rental Laundry&Dry Cleaning—Indep.,Nat.Prog.,Add.,Tech.Sup., Water.,W.O.W.Park,Red Oaks & R.O.W..Park 160.36 5-251 Charlotte Edwards Ref and of GrouP camp Lag --- de as j t-GrwQ _ 10.00 5-252 Shawn Wi ner —Re-fund o ballet class fee— 5-253 Instant Marine Sm. Tools,(2)Rakes—Add. 170 00 5-254 Armbruster Manufacturing 2 19 92 Cap. Equip.,(3)Tents & (3)Sets of Poles, stakes & ropes for rents —Mob. Rec.&(1)Tent.stakes poles&ropes—Indep. 14,113.00 5-255 O.C. Sheriff's Dept. -JL1�512____ Security Exp.,1/2 fee for 1992 Service Contract —Add., Grove. & Inden. 6,500.00 5-256 Pollack 7/10/9.1. _Can Proi.,Master Plan Upd@tP—Add (PaV men+ #6) 1,784 40 5-257 Mid —States Petroleum quip. Maint.,diesel,&-unleaded fuel—Indep & Glen Oaks 1,524_37 5-258 Midwest Skate Co. — 5-259 •Aaro Disposal Rubbish Removal -(Love. 65.00 5-260 American Aggregate Corp.Grounds Maint. — OAKLAND COUNTY PARKS AND RE( ATION COMMISSION VOUCHER REGISIER MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AMOUNT 5-261 Reed -Joseph Int'I Co. Misc.Exp.,Wildlife control -Add. 199.00 5-262 Angie's Kitchen Misc.Exp.,(unch for trusty crew,5/7/92-Add. 21.70 5-263 VOID 5-264 Ralph Nichols Corp. Travel & Conf.,fee paid for S.DeVonce to attend e Dale Carnegie 12-1.;eel. Course starting Jan.,192 thru March,192 700.00 Rec. Admin. 5-265 VOID _ 5-266 The Finals 3/18/92 Uniforms,(2z dz)Women lifeguard suits-Add.,Grove.,Indep., R.0.W Park P. W n W Park 810.00 5-267 Gulbenkian Swim, Inc. 4/15/92 Uniforms,(15 dz)Men lifeguard suits-Add.,Grove.,lndep., R.O.W.Park & W.O.W.Park 3,735.00 5-268 BSN Sports Rec. Su .,(4)Me a hones-W.O.W.Park 231.08 5-269 Nicole Chapman Refund of damage de osit-YAC 50.00 5-270 Iron Age Protective Co. 21 19 92� Uniforms -Add. �CapnEOal�p.,ihlLRe&IWaoeer Grinder-Spring.;Equip.Maint.- 50.00 7,302.09 5-271 5-272 Sunshine Farm Cap.Proj.,Nature Ctr. Landscape-Indep. 127.75 5-273 Hodges Supply Co. Cap.Proj.,Conf.Ctr.Imp.-Add.;Bldg.Maint.-Add.,Grove. & . R.O.W.Park•E ui .Maint.-Water.•Rental Pro .Maint-Water. 1,360.12 5-274 e Equip.Maint.- ec .Sup., n ep., o ec.,s ow mo us e es &BMX;Maint.Sup.-Tech.Sup.;Sm.Tools-Tech.Sup.&Indep.;Hskp. ' Exp.-W.O.W.Park;Grounds Main-F.-Indep.;Rec.Sup.-Nat.Prog. &Mgb.Rec _,s_p. event mob ile•BIdg.Maint.-BMX;Off.Sup . -Mob . Rec.•Rental Pro . Maint.-Water. 424.19 OAKLAND COUNTY PARKS AND RE( gTION COMMISSION VOUCHER REGISrtR MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AM01INT 5-275 McKa 's Hardware Bldg. Maint.,Equip. Maint.,Grounds Maint. & Sm. Tools- Grove. $ 221.98 5-276 Meijer, Inc. Misc.Exp.,food for mtg.—Admin.;Public Info.—Admin.;Off. Sup.—Admin.,Grove.&Mob.Rec.;Rec.Sup.—Nat.Prog.;Sm.Tools— Add.;Hskp.Exp.—Rec.Admin. & Grove.;Special Events,Mt.Bike Race—Add.;Equip.Maint.—Orion&Mob.Rec,dunk tank&trucks 657.91 5-277 Paint "N" Stuff Bldg.Maint.—Rec.Admin.,Add.,Glen Oaks,R.O.W.Park,&W.O.W. Park;Equip.Maint.,show mobile;Grounds Maint.—Add. 753.77 5-278 Leslie Electric Bldg. Maint.—Wh. Lk. & Glen Oaks 95.88 5-279 Harrison Piping Bldg. Maint.,valve re air—W.O.W.Park 467.52 5-280 Service Plumbing & Hea inC Bldg. Maint.,air conditioning & heating repairs —Wh. Lk. Water. 1,425.00 5-281 Drayton Plywood Bldg. Maint.—Add.,Wh.Lk.,Glen Oaks & Water. 703.70 5-282 North Electric Supply Bldg. Maint.—Glen Oaks 97.58 5-283 G.H. Stenner & Co. Bldg. Maint.,installation of chemical pump—W.O.W.Park 1,249.53 5-284 Brinker's Plumbing & Fq j i p. Ma i nt. —Water 49.06 5-285 Auto Supplies by Herks Equip. Maint.—Tech. Sup. & Grove. 30.92 5-286 Thesier Equipment Co. .-Equip. Maint.—Wh. Lk. & Glen Oaks 143.78 5-287 Wide Track Auto Supply Equip. Maint.—Tech. Sup.,Grove.,W.O.W.Park,Water. & Mob. Rec.,show mobile i 77.26 5-288 Young Supply Maint.Sup.—Tech.Sup.;Equip. Maint.—Water. 172.20 5-289 Wesco Maint.Sup.—Tech.Sup.;Bldq. Maint.—YAC 2,708.56 5-290 Quality Lawn Equipment Sm.Tools—Tech. Sup -;Equip- Maint.—YAC 61.50 OAKLAND COUNTY PARKS AND RE( ATION COMMISSION VOUCHER REGISicR MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AMOUNT 5-291 Trico Contracting Sm. Tools -Tech. Sup. $ 565.42 5-292 National Info. Data Ctr. Publications,Zip Code & Directory Books-Admin. 34.90 5-293 DOT Health Care Products Misc.Exp.,Medical Cabinet&First Aid Kits-Tech.Sup.;Sm. Tools,Goggles & Shields-W.O.W.Park 573.66 5-294 R.J.Thomas Mfg. Company Rec. Sup.,(22)Handicap Picnic Tables-Add.,Grove. & Indep. 2,838.00 5-295 Ric's Antlers & Anchor Rec. Sup. -Nat. Prog. 6.05 5-296 Moby Dick Pet Store Rec. Sup. -Nat. Frog. 14.97 5-297 The Brown Company Rec. Sup. -Nat. Prog. 13.81 5-298 Triarco Arts & Crafts Rec. Sup. -Nat. Prog. 47.43 5-299 Jeff Ellis & Assoc. 3/18/92 Travel & Conf.,1st Aquatic Safety Audit-W.O.W.Park & R. O.W.Park 175.00 5-300 Ralph Richardin Travel Reimb. for attending the Toboggan Run Park Tour Pokeq nAN nn 5111192-Admin,26 6 5-301 Kathleen Dougherty Travel eimb. for attending the Bluebird Festival in Jackson,Ml on 3/7/92-Nat. Prog. 24.00 78.50 5-302 Kathleen Dougherty Travel Reimb.,attended the MI Alliance for Environ.Conf, in Hillsdale,MI on 5/1-2/92-Nat. Prog. 5-303 Timothy Nowicki Travel Reimb.for attending the MI Alliance for Environ. Conf. in Hillsdale, MI on 5/1-2/92-Nat. Prog. 50.00 5-304 Sundry (Payroll) Pay period ending 5/15/92-All Parks 169,241.96 �-305 MI First Aid Misc.Exp.,medical supplies-R.O.W.Park & W.O.W.Park 303.28 5-306 Detroit Edison Utilities -Add. & Water. 101.80 5-307 Consumers Power Co. Utilities-Grove.,Indep.,Wh.Lk.,Red OakS,R.O.W.Park,YAC & Spring._ 2,674.03 OAKLAND COUNTY PARKS AND RE( ATION COMMISSION VOUCHER REGISTER MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AMOUNT 5-308 -Detroit Edison Utilities-Grove.,Indep.,Red Oaks,Water.,R.O.W.Park, T.Complex & W.O.W.Park $ 10,988.69 5-309 VOID 5-310 Madison Electric Cap.Proj.,Conf.Ctr.Imp.-Add.&Maint.Bldg.Add.-Spring.; Maint.Sup.&Sm.Tools-Tech.S p.:Bldg.Maint.-Add.Conf.Ctr., Grove.,Indep.,Wh.Lk.,Glen Oaks,R.O.W.Park,YAC&W.O.W. —Park;-quiD.Maint.,ShOW mobile -Mob. Rec. & IndeD� 2,031.86 5-311 Industrial Cleaning Supply, Inc. Hskp.Exp.-Wh.Lk. &Glen Oaks;Bldg.Maint. & Grounds Maint. -Add. 155:73 5-312 Eiden Equipment Co. Equip.Maint.&Maint, Sup. --Tech. Sup.;Bldg.Maint.-W.O.W. Park•Sm.Tools-W.O.W.Park & Tech. Sup. 965.88 5-313 Fire Systems of MI Bldg. Maint.-Spring. 90.75 5-314 Radio Shack Bld Mai.nt. PA System -Red Oaks 179.90 5-315 Aaron's Lock & Key, Inc. Bldg. Ma.int.-Red Oaks 66.40 5-316 Aabaco Industries Bldg. aint.,light bulbs-Wh. Lk. 145.28 5-317 Oliver Supply Co. Equip. Maint.,legs for ice machine -Water. 145.52 5-318 Greaware Equipment Co. _ Equip. Maint.,(1Wigging Chain -Tech. Sup. 1,907.50 5-319 Stanley Industries, Inc. Equip. Maint.-Grove. 29.09 5-320 Don Thomas Sport Haus E ui . Mai t. k to mobile -Mob. Rec. 155.00 I .5-321 State Chemical Mfg. Co. Equip. Maint.,machine repair supplies -Glen Oaks 340.91 5-322 Hartsig Supply Co.,lnc. Grounds Maint.-Add. 28.02 5-32 Southlane Grounds Maint.-Red Oaks 80.00 .01 OAKLAND COUNTY PARKS AND RE' ATION COMMISSION VOUCHER REGISicR MAY, 1992 VOUCHER VENDOR AND NUMBER PRIOR COMMISSION APPROVAL DATE PURPOSE AMOUNT 5-324 .Town Talk Golf Mdse.for Resale,visors—Glen Oaks & Spring.;Off. Sup. —Glen Oaks & Wiring. $ 1,493 `44 '5-325 Bordines Better Blooms Grounds Maint.—Inde . 104.95 4 5-326 Shemin Nurseries, Inc. Grounds Maint. rass seed —Grove. 420.00 5-327 Marketing Essentials Public Info.,(2500)Se1f—Stick Note Pads—Admin. 840.00_ 5-328 Gordon Food Service Public Info.—Admin. 20.04 5-329 Wesco Manufacturing Uniforms life uard hats—Wh.Lk. Glen Oaks & Red Oaks 123.31 5-330 Oakland Schools Off. Sup. —Nat. Prog. 12.24 5-331 TAC Business Forms Off. Sup.,(60000)Daily Motor Vehicle Permits—Add.,Grove. & Inde . 1,812.00 5-332 Steelcrete Company Rec. Sup.,pool chemical supplies—R.O.W.Park 1,692.00 5-333 M. Thibodeau, Cust. Petty Cash Reimb.—Red Oaks 45.99 5-334 Larson Company Bldg. Maint.—Tech. Sup. 40.50 5-335 Pontiac Plastics Bldg. Maint. & Equip. Maint.—Add. 142.95 5-336 Safety Kleen Equip. Maint.—Red Oaks & Spring. 123.40 5-337Icens-ing State of Michigan Misc. Exp.,renewal of permit fees for waterslides—R.O. W.Park & Grove. 240.00 .5-338 Ernst Greenhouse Public Info.,hanging baskets of flowers for Rec. Banque -Admin. 300.00 5-339 Lee Specialty Company Public Info.,(125)Frames with color imprint & (2)Screen Admin. 361.87 5-340 Billy Myre Rec.Su D.J. for dances on 6 18&25 92—Grove. 300.00 OAKLAND COUNTY VOUCHER VENDOR AND NNrURZ PRIOR COMMISSION APPROVAL DATE PARKS AND RL�REATION COMMISSION VOUCHER REGISTER MAY, 1992 PURPOSE AMOUNT 5-341 Brad Lowe ^-- —__-- Gamalski Building, Specialt.jes Showspan, Inc. Rec. Sup. ,final payment for"Frog n The Woods"puppet show for PIRA P+ mobile -Mob Rec. g 1 , 499.31 - 5-342 5-343 Bldg. Maint.-Grove. & Indep Public Info.,deposit for Camper Show booth-Admin. 514.18 47.00 5-344 Mid -States Petroleum, Inc Equip. Maint.,diesel & unleaded fuel -Add. 145.99 5-345 Sundry (Commission) Per Diem & ileage paid to Parks Commissioners for mtg. of 5/20/92-Admin. 263.00 5-346 Creative Stone 4/15/92 Bldg.Maint.,construction of two fireboxes-Inde . 5,150.00 5-347 Mid -States Petroleum -Equip. Ma i nt . , d i ese I & unleaded f uQ_--:S_Pr i L1 . 1,30],62 SUB TOTAL FOR VOUCHER REGISTER 2911,059.50 TQTAL FOR VOUCHERRE -, I ST R OAKLAND COUNTY PARKS AND RECREATION COMMISSION ANALYSIS OF FUND BALANCE AS OF 4/30/92 FUND BALANCE, 1/1/92 ADDITIONS: REVENUE OVER OPERATING EXPENSE AS OF 4/30/92 NET COLLECTIONS ON ACCOUNTS RECEIVABLE DNR GRANT - INDEPENDENCE OAKS WETLANDS ACQUISITION DNR GRANT - GROVELAND OAKS LAND ACQUISITION MI DEPT. OF COMMERCE GRANT-ADD.CONF.CTR. IMPROVEMENT DEPRECIATION EXPENSE DECREASE IN MERCHANDISE FOR RESALE INCREASE IN ACCOUNTS PAYABLE OPERATING EQUIPMENT DISPOSALS/ADJUSTMENTS DEDUCTIONS: PAYMENTS ON CAPI`1'AL PROJECTS OPERATING EQUIPMENT PURCHASES NET PAYMENTS ON ACCOUNTS PAYABLE INTERDEPARTMENTAL INVOICES IN TRANSIT INCREASE IN MERCHANDISE FOR RESALE DECREASE IN ACCUMULATED DEPRECIATION SUMMARY OF FUND BALANCE CASH ON HAND INVESTMENTS WITH THE COUNTY TREASURER $3,918,721.51 819 , 625.4-7 12,870.10 28,068.65 22,14"7.18 1.70 , 983. 22 0.00 0.00 33,138.00 ------------- $ 189,291.54 133,696.59 697 , 327 .0'7 1-/0 , 707 .35 14,333.93 33,138.00 ------------- $ 5,056,280.11 5,005,554.1-3 -------------- $10,061,834.24 1,238,494.48 -------------- $ 8,823,339.76 -------------- -------------- $ 219,204.71 8,604,135.05 -------------- $ 8,823,339.76 -------------- NOTE: DNR GRANT - INDEPENDENCE OAKS WETLAND ACQUISITION (1986-1988): TOTAL REIMBURSED, $25,894.32, IS $13,024.22 MORE THAN ORIGINALLY EXPECTED IN ACCOUNTS RECEIVABLE AMOUNT OP' $12,870.10. ADD1TIONA1, AMOUNT 1S IN REVENUE. YR GRANT - GROVELAND OAKS LAND ACQUISITION (1987): TOTAL REIMBURSED, $28,908.16, IS $840.11 MORE THAN ORIGINALLY EXPECTED IN ACCOUNTS REVEIVABLE AMOUNT OF' $28,068.65. ADDITIONAL AMOUNT IS IN REVENUE. 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FOR MONTH ENDING 4/30/92 YEAR TO 1992 OVER(-), % OF ********** REVENUE ************ DATE BUDGET UNDER BUDGET BUDGET MILLAGE & INTEREST INCOME RECREATION SECTION ADMIN. ADDISON OAKS: PARK CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS GLEN OAKS RED OAKS: GOLF COURSE DRIVING RANGE WATER PARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD YAC WATERFORD OAKS: PARK WATER PARK TENNIS COMPLEX BMX MOBILE RECREATION NATURE PROGRAM TOTAL REVENUE ****** OPERATING EXPENSES ****** ADMINISTRATION RECREATION SECTION ADMIN. TECHNICAL SUPPORT ADDISON OAKS: PARK CONFERENCE CENTER GROVELAND OAKS -,INDEPENDENCE OAKS RION OAKS GLEN OAKS RED OAKS: GOLF COURSE DRIVING RANGE WATER PARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD OAKS YAC WATERFORD OAKS: PARK WATER PARK TENNIS COMPLEX BMX MOBILE RECREATION NATURE PROGRAM CONTINGENCY* TOTAL OPERATING EXPENSES REVENUE OVER/UNDER EXP. ACTUAL REVENUE TO DATE: BUDGET BALANCE: $5,619,101.53 3,738.00 27,634.50 0.00 10,150.00 50,788.51 376.00 50,133.03 27,899.82 6,000.00 0.00 98,619.81 148,220.36 9,963.56 34,823.50 180.00 1,259.00 0.00 16,485.45 2,606.50 $6,107,979.57 $504,443.17 81,123.38 234,253.43 164,092.69 19,069.59 99,947.71 183,757.62 5,202.30 136,075.65 79,992.49 956.03 66,357.32 116,501.89 121,022.57 48,347.92 72,591.73 48,407.53 5,013.37 1,910.06 49,530.00 85,102.88 65,558.73 $2,189,258.06 $3,918,721.51 1992 56.3% 43.7% $6,205,600.00 24,250.00 238,950.00 85,000.00 463,900.00 217,850.00 0.00 761,520.00 274,850.00 24,000.00 543,900.00 666,700.00 668800.00 72,,800.00 101,150.00 325,000.00 29,050.00 28,800.00 105,900.00 9,740.00 $10,847,760.00 $1,684,986.00 243,394.00 736,447.00 781,165.00 64,000.00 696,216.00 719,647.00 35,770.00 574,926.00 351,665.00 2,700.00 523,268.00 571,861.00 491,082.00 195,586.00 265,709.00 324,657.00 42,553.00 50,675.00 316,030.00 276,597.00 91,405.00 $9,040,339.00 $1,807,421.00 1991 57.7% $586,498.47 20,512.00 211,315.50 85,000.00 453,750.00 167,061.49 -376.00 711,386.97 246,950.18 18,000.00 543,900.00 568,080.19 520,579.64 62,836.44 66,326.50 324,820.00 27,791.00 28,800.00 89,414.55 7,133.50 $4,739,780.43 $1,180,542.83 162,270.62 502,193.57 617,072.31 44,930.41 596,268.29 535,889.38 30,567.70 438,850.35 271,672.51 1,743.97 456,910.68 455,359.11 370,059.43 147,238.08 193,117.27 276,249.47 37,539.63 48,764.94 266,500.00 191,494.12 25,846.27 $6,851,080.94 $-2,111,300.51 1990 52.3% ACTUAL EXP. TO DATE: 24.2% 24.1% 23.1% BUDGET BALANCE: 75.8% *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $8,595 HAS BEEN TRANSFERRED TO GROVELAND OAKS. 6-2 90.5% 15.4% 11.6% 2.2% 23.3% 6.6% 10.2% 25.0% 14.8% 22.2% 13.7% 34.4% 0.1% 4.3% 15.6% 26.8% 56.3% 29.9% 33.3% 31.8% 21.0% 29.8% 14.4% 25.5% 14.5% 23.7% 22.7% 35.4% 12.7% 20.4% 24.6% 24.7% 27.3% 14.9% 11.8% 3.8% 15.7% 30.8% 71.7% 24.2% -116.8% OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FOR MONTH ENDING 4/30/92 YEAR TO DATE YEAR TO DATE ************* PARK ************* REVENUE EXPENSE ADMINISTRATION RECREATION SECTION ADMIN. TECHNICAL SUPPORT ADDISON OAKS: PARK CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS GLEN OAKS RED OAKS: GOLF' COURSE DRIVING RANGE WATER PARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD YAC WATERFORD OAKS: PARK WATER PARK TENNIS COMPLEX BMX MOBILE RECREATION NATURE PROGRAM CONTINGENCY* $5,619,101.53 3,738.00 0.00 27,634.50 0.00 10,150.00 50,788.51 376.00 50,133.03 27,899.82 6,000.00 0.00 98,619.81 148,220.36 9,963.56 34,823.50 180.00 1,259.00 0.00 16,485.45 2,606.50 0.00 $504,443.17 81,123.38 234,253.43 1-64,092.69 19,069.59 99,947.71 183,757.62 5,202.30 136,075.65 79,992.49 956.03 66,357.32 116,501.89 121,022.57 48 , 34.7 .92 72,591.73 48,407.53 5,013.37 1,910.06 49,530.00 85,102.88 65,558.73 REVENUE OVER, UNDER(-) EXP. $5,114,658.36 -77,385.38 -234,253.43 -136,458.19 -19,069.59 -89,797.71 -132,969.11 -4,826.30 -85,942.62 -52,092.67 5,043.97 -66,357.32 -17,882.08 27,19'7.79 -38,384.36 -37,768.23 -48,227.53 -3,754.37 -1,910.06 -33,044.55 -82,496.38 -65,558.73 TOTAL $6,107,979.57 $2,189,258.06 83,918,721.Si *CONTINGENCY Y`I'D FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. 6-3 OAKLAND COUNTY PARKS AP REATION COMMISSION CAPITAL IMPROVEMEN, 66DGET FOR 1992 AS OF 4/30/92 SUMMARY TOTAL FOR ALL PARKS ESTIMATED 1991 1992 NET NEW ESTIMATED CONTRACT(S) CONTRACT(S) PROJECT PARK ---------------------- PROJECT COST --------------- ADJUSTMENT --------------- ADJUSTMENT ------------------------------ ADJUSTI•tNI PROJECT COST ------------------------------ AMOUNT PAID RETAINER --------------- AWARDED VALANCE --------------- BALANCE --------------- ADMINISTRATION $4,336,663.00 $0.00 $1,500.00 $1,500.00 $4,338,163.00 $(7,519.50) $0.00 $0.00 $4,330,643.50 ADDISON OAKS 1,205,171.00 0.00 40,000.00 40,000.00 1,245,171.00 (544,198.52) 6,510.73 (68,)U1.42) 639,441.79 GROVELAND OAKS 437,000.00 0.00 8,000.00 8,000.00 445,000.00 (12,770.72) 0.00 (4,117.80) 428,111.48 INDEPENDENCE OAKS 289,060.00 5,849.43 459.54 6,308.97 295,368.97 (147,546.97) 10,814.87 (8,397.50) 150,239.37 ORION OAKS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GLEN OAKS 139,258.00 0.00 11,674.33 11,674.33 150,932.33 (56,9/3.12) 0.00 (16,961.00) 1b,992.21 RED OAKS 105,295.OU 0.00 0.00 0.00 105,295.00 (1,995.62) 0.00 0.00 103,299.38 SPRINGFIELD OAKS 105,351.00 0.00 0.00 0.00 105,351.00 (28,144.66) 2,084.35 (8,632.50) 7U,658.19 WilTE LAKE OAKS 163,792.00 0.00 .0.00 0.00 163,792.00 (792.00) 0.00 0.00 163,000.00 WATERFORD OAKS 882,568.00 0.00 (600.00) (600.00) 881,968.OU (11,124.69) 0.00 (10,000.00) 860,843.31 CONTINGENCY 559,401.00 (5,849.43) (61,033.87) (66,883.30) 492,517.70 0.00 0.00 0.00 --------------- 492,517.70 --------------- CAPIT AL PROJECTS TOTAL --------------- $8,223,559.00 --------------- $0.00 --------------- --------------- $0.00 $0.00 ------------------------------ $8,223,559.00 $(811,065.80) --------------- $19,469.95 $(116,2I6.22) $7,315,746.93 WHERE THE FUNDS COME FROM: ------------------------- TOTAL CASH ON HAND & INVESTMENTS AS OF 4/30/92 $8,823,339.76 ADDITIONS: BALANCE OF 1992 OPERATING REVENUE $ 4,139,780.43 ACCOUNTS RECEIVABLE AS OF 4/30/92 308,017.26 �I DNR GRANTS: r LAND ACQUISITION - ADDISON OAKS $ 307,500.00 PLAY LOT - GROVELAND OAKS 55,000.00 WINTER PARK ACTIVITY - WATERFORD OAKS 250,000.00 612,500.00 --------------- BALANCE ON MI EQUITY PROGRAM: CONF.CTR.IMPV.-ADDISON LESS FUNDS OBLIGATED: ACCOUNTS PAYABLE AS OF 4/30/92 BALANCE OF 1992 OPERATING EXPENSES (NET DEPRECIATION) BALANCE OF 1992 OPERATING EQUIPMENT FUNDS AVAILABLE FOR CAPITAL DEVELOPMENT AS OF 4/30/92 LESS 1992 CAPITAL DEVELOPMENT BALANCE AS OF 4/30/92 ADDITIONAL FUNDS AVAILABLE TO THE COMMISSION RECCMt•ENDED TO BE DISTRIBUTED AS FOLLOWS: TO FUTURE ACQUISITION & IMPROVEMENT 17,524.82 5,677,822.51 ------------ $ (103,127.40) (6,371,964.16) (500,806,38) $(6,975,897.94) --------------- --------------- $ 7,525,264.33 (7,315,746.93) --------------- $ 209,517.40 --------------- --------------- $ 209,517.40 --------------- --------------- ,0p a §Tog� 19971 eL � �the .553. OTL � A )et c i� ©� � � f � � ° a ' t a jo a a t �� 0a a, t f�c e t tot ¥o is atoic { f o e at I je « is ® e S� � �° � 8 I 11., g i 0�� `r��2 �UO1 co B� 1 NIT VNI vc'�ToN s« c�r7rs`t Q��TC}Q�G� a5"310 ,spy � 15 7 5e wO Mgt , -f S � e'S c f.•.%` - . e-r g-2 GENERATOR GROVELAND OAKS Over the past few years, staff has been equipping its shower/ restroom buildings and wells with back-up generators so these facilities can continue to operate in case of power failure. Without this emergency back-up system, these facilities are unusable during a power failure. This normally happens three or four times per summer and not always associated with a severe storm. Also, the park usually has several hundred persons in attendance when it occurs. With so many persons in the park, it is imperative that we keep the services of restrooms and lights in continuous operation. Presently there are back-up generators at three of the four rest - room buildings. This purchase will complete the outfitting of all faciliities in the park. Staff is recommending the purchase of another Generac generator. We currently have two of this particular brand and are very satisfied with their performance. Bids were requested for the purchase of a 16.5 kw Generac generator. Bids were sent to six companies; only Burke Equipment submitted a bid, which was in the amount of $8,495.00. Last year an identical unit was purchased from Burke for $8,400.00. There is $10,000.00 budgeted in the Operating Equipment Budget for this purchase. Attached is a memo which indicates Generac Corporation complies with the Buy America Act. 8-3 1] V i�iv.. 1jKU 11 �/v v ctt — _ — — --L '-, v a '. I I VU " - -, -- distributor memf Date: December 17, 1991 � TO: All Stndby Distributors ,cm: Standby Sales Dept_ - Gzier^�c's �'vplzarce to tfe fiuy America -.ct. arzerac's market share of the Standby Generator Sets, T ngg,1g rrom 10 2'75 kW, has greatly increased. The increase is a. direst reflection of our. strong Dist iba(ion Netcvork. Through our comb- untoudhf-�d, our is efforts we have spr d our urf ant tnarlcetrn ploy be'i used against m product compe�tion being directly affected. A line is thsi the Standby Get:em_tors do riot rneot the guide 'limes set = ,n erica ct rectum L'�ct, Ge�er-ac.'s laze cf Standby Ceneratars do ccnfarm tr e �u}r a2.2y5-5. We do pu;siis;: this statement in the Standby Generator F'orpor2ata ]3rouchuLe_ The, Buy America Act states t1rat a manufactarar'sGeyd � cet�uset���Gvae� � Ct liezast 5fl%i of its net vvo—,ftt Prod"ce;d irl the Ur6vd Staim ctTrfeljt ...__«_ Standby ove_ '550 of the net worth produce in the 'Uck--ect States. If you have ly -further questions please feel free to M t r-t Jeff Stangler or i. Best Regards, Paul G. Bowers Inside Saies MS.-- $ i P. p. 8QX 8 • WAUKESHA, W1 55181- AM r- g F} P ©RF-R-C3R 414/544-4811 • FAX: 4141544-4851 J 16Kw �NZI SGp16 � 161lC�p�HZI to : A Sao O killil0000� :00000000000000000001 S �NG1NE GENE�jOR uQ�1D C001�0 f`` J pOW ER M eVAS GENERAc 12c,N RESJ'Otyss � sOURGs �dbY Dia rib hQwCia the � g1NO NSRSC•S St �rvice know to the srnallestr on these sY ems wdt Provide tprovtd Un,kitaft trom d ��� You are S�LSC-�ylG thalne t SPPUCAB� TO �rtE enure compon GSNSR the COO ance. etroritc wn a suGyerior Pedorm R5A °wn wheSYSUEM. Natural Gas, t(E O ER KW �0 Sr `SO P SSSNAG SESTEp BRBNGE P� Muth PU o modes a e av�l�le NS R V A �50 NZ, S-�P+NDB M v PRo 7ORk lC \ 0R and gasvNe RED r life Ira OurJ `(tj-�� ✓ S`(S� M MPGN5 A11 to tPG tyt)FP�U RtEs �on9 CON-C1Nv p�W�R S ✓ E�EC(RO i 22EVPlA ttS� ERPGMA PGGESSO GENEFPCS C,r(R1C' ✓ NSt TOO k sCAa�'N�ESCtNG OMPEN S\NfTC'a ., sYr °nyn'ouY St SC�RI {tdOen eR LE O t)R G 1s OB on r E S�ORl CtR TE` FREQ\)VA jyhtsutake reliabit,�vOUSS reason for th+ �5 fir, transf s SIG & PROj ER C S t cam.0ut c' TAGS RE'G'V�izin9 rmodets. tt So EMs"RAC manta du�ntrotst°rtot�sY EVE pES vents of GSNROv1NG SS.�E P° qer m al Generac S to Chang" that GBN aCcessones an 0 ItAt re,,eypO �Q�ntury of "n't toPtt1e{e. oi-tt'e'ahteVk-s standard 0 RESPONUM MOOR systems, atibiGtY- IsS es tut Quah1GN„ Bu*t�dpe�t testing� true s stedes0Pt'nuxe)O Sand VAW'O caltYtorau� tem comp su°c R B� OSS to con'p° sang• des 1e prov d condit" t�� by engtne. PODS rnRirtment mental tg to o appGcab ing 1oa G GAPPg ads to the � aitY oestrng �sttn9 Plus the is andardsN�0 US Sma dr0\9 the surge io MOM Eton an sr SGSP��NERPC SOS EMsw�h Csa • to Y ooEG�RIC PO`NSR SIPNOB g 6 ITEM #9 BOILERS ADDISON OAKS CONFERENCE CENTER Bids were requested for two new boilers at the Addison Oaks Conference Center to replace two boilers that were installed in 1928. The current boilers were designed for coal burning, which were later converted to fuel oil, and then again later to natural gas. At the present time one boiler has been disconnected from service due to water leaks in the fire tubes. The cost to repair the leaks in one boiler would be between $12,000 and $15,000; and then the boiler would have to be state certified again, and pressure tested, which may reveal leaks in other areas of the boiler. The cost of yearly maintenance on the two boilers is approximately $600 to $800, which includes the materials, the inspections by our insurer, and state boiler inspectors. The cost is contingent upon the type of inspection needed. The time our personnel spends on these boilers has increased over the years due to the age of the boilers. The labor spent on setting them up for inspection and the heating season is approximately 80 man hours, not including our regular monthly service. By replacing both boilers we will cut our material cost for yearly maintenance down to approximately $100 to $200. Depending on the type of inspection and our labor, the man hours will be cut to approximately 20 hours per season. Also, the fuel consumption will be greatly reduced, with an approximate reduction from 1,500 cubic feet per hour of use to 600 cubic feet per hour of use. The new boilers will be set up as an energy efficient staged system. 9-1 With vuxchasing 1 and �nstailatyod e�luiRment cussed the temoVaf the facility anstajjation staff ras d1sue to the usage he temoVal. and ,,n serylce �iumbing nd xecom ez,ds d rk staff stage t c h With m awe t We a n�olJed� that Patlon of the contra tWo steam boilexs � th Za With e utytil o,�1owing bj-ds for andeating• received PutGhas1ng $14,051 and accessoryes• EA-umng and eating b� state 16'161 s�YY1'Y 1 �leating $ 16 a 310 set�yce PI-umbing s16,99 0mmendat1on m any s tec Gage Go eating s With ?utchasing dtonycs supply' he Ideal Y' �e� staff concur nd loW biddex, �Iy not accepting t 0 o t ,here e bid to the sec Justif icatioa foo Euichasing• s to aWaid th of14'1gI • ached memo t Addison 0a1� t in the amount luded in the att'll come from theCapital lmpto-qemen lout bid is inc this expense Wi ode in the ct funds fox ez lmptoement Px Gent Go-ater ence projects budget• 9-2 OAKLAND COUNTY INTER -DEPARTMENTAL MEMO Date. May 15, 1992 From: John Sowed, Maintenance Supervisor - Technical Support -- _ To: Amy Moore-Luettke, Purchasing Subject: Requisition #92-4-9, Steam Boilers As per our discussion on May 14, 1992, concerning the warranty and replacement parts for the steam boilers, I feel that we should award the bid to Hydronics Supply. Hydronics Supply is an authorized Weil -McLain dealer for the State of Michigan. They stock supplies and repair parts and can have them to us as soon as needed. We can't afford to wait a day or two to have a part shipped from an out-of-state company. State Plumbing and Heating is located in Detroit, but they are a distributor who orders from an out-of-state warehouse. Thank you for your assistance in this request. If you have any questions or require additional information, please contact me at 858-0910. JS : j ec 9-3 ITEM #10 AERATOR GOLF COURSES Two years ago the Toro Company began manufacturing a hydraulic aerator that has somewhat revolutionized the method of aerating a golf green. We presently use a mechanical aerator that we pull behind a tractor. This aerator is still needed for adding sand to the make up of the green or tee, but is very disruptive to play and time consuming. When just aerating is needed on the green, this Toro Aerator accom- plishes this task and leaves the green puttable. The Wilkie Turf Company of Pontiac is the single supplier of the Toro Aerator, and the cost of this machine is $21,950.00. Staff will be demonstrating both aerators, mechanical and hydraulic, at Glen Oaks for the Commission meeting, and will be recommending that we purchase one of these hydraulic aerators. Funds for this aerator will come from the Operating Equipment Surplus. 10-1 DDB NEEDHAM AD�ERTZSIrIG PROJE CTS AND PROGRESS REPORT DDE Needham Advertising he parks commission' ro.ects for the Oakland As requested by t n its activities and P Past year of r e ch, Will Present a report ton Commission over the the areas of research/ parks and ReCrea in County Par particularly helpful t sponyorships- has been P special even The agency ons, and 1 will media Promotions/ More detal-- contacts, ed follows, °rate be cover supervisor- corP of areas to Marx, account An outline from Dee the present atyOn Projects of Pr Also In rograms and be p ed is a report on the P January _ may, 1992- _ Also lnclud ications unit from the Public commun OAKLAND COUNTY PARKS COMMISSIONERS MEETING JUNE 3,1992 I. AWARENESS PROGRAM A. Research Questionnaire • Time Frame • Budget • Results B. Transit Program • Time Frame • Cost • Audience • Value II. SPONSORSHIP DEVELOPMENT A. Calendar/Programs B. Proposals C. Contacts III. RADIO PROGRAMS A. Earth Day • WKQI • Value B. Future Program Development/Contacts IV. MISCELLANEOUS A. Tiger Clinics B. Other V. RECREATION 11-2 SELECTED ACTIVITIES PUBLIC COMMUNICATIONS January -- May, 1992 The following is a sample of selected projects and activities of Public Communications for the first four months of 1992: AWARDS Researched and wrote proposals for: - Gold Medal Award (wrote script, selected or shot new slides, oversaw professional narration, programmed on Audio Visual equipment, and coordinated transfer to Video tape) - MRPA Special Award -- Pecky Lewis Christmas Tree Recycling Program Detroit Tigers Baseball Clinics - Heart of Gold, United Way -- Jean Fox - Innovations in State and Local Government Awards Program - NACPRO -- Technical Support Computer Scheduling System -- 25th Anniversary - Christmas Tree Recycling -- Save Our Planet Calendar - Free Press Earthachiever -- Tim Nowicki DIRECT MAIL Developed several direct mail campaigns: - New Oakland County homeowners 3,500 -- May - Current camoers at Addison Oaks and Groveland Oaks 6,900 -- May - Marketshare coupon booklet for Addison Oaks promotion 50,000 ea.-- June July - Encourage groups/clubs to use Waterparks 1,300 -- May - Oakland County businesses 600 -- March - Slide program available for groups, clubs, churches 1,550 -- Jan. -- Increase audiences at Amphitheater 1,500 -- May COMPUTER MAILING LIST -- Zip Code conversion of 15,000-20,000 files -- Entered names/addresses of 15,000 park patrons (vehicle passes, comment cards, drawings, phone/written requests) -- Deleted portions of dated names from various categories -- Requested reports of various sections' mailing lists (Mobile 11-3 Recreation, Nature Center, Therapeutics, etc.) -- Requested labels for various direct mailings NEWS RELEASES 55 releases have been written. Examples include: Oakland County Parks is statewide model for the Americans with Disabilities Act; opening of facilities for summer; new commissioners; awards to parks, staff and commissioners; special event announcements; upcoming nature center classes... The public communications department mails news releases, feature tips, and public service announcements to selected: Newspapers (66) Radio Stations (33) TV Stations (8) Cablevision Stations(14) Magazines (50) including MRPA, NRPA AND NACPRO Publications Coordinating Agencies (58) including Michigan Travel Bureau, Oakland County Youth Assistance Directory and the Metro Detroit Convention and Visitor's Bureau phone line The Telegraph (county employee's newsletter) FLYERS, MAPS, TICKETS, BROCHURES AND ARTWORK 170 publication requests have been submitted. Examples include: Rewrote copy or revised formats for nine park brochures including camping, waterparks, mobile recreation, etc., park maps, Waterford Oaks Activity Center dances, Independence Oaks Nature Center classes, golf tournaments, court games complex booklet, therapeutics booklet, comment cards, environmental management brochure, walking brochure, tax dollars at work flyers, transit sign free park entry fiver/coupon. PHOTO DISPLAYS - libraries, office buildings, shopping centers, hotels, special events such as: Oakland Community College - Auburn Hills Pontiac Silverdome Camper Show Showcase Cinemas 6-12, Pontiac Oaktec Office Center - Auburn Hills Rochester Municipal Building, Rochester Hills St. Joseph Hospital, Pontiac Baldwin Library, Birmingham SPRING DISTRIBUTIONS - 70,000 brochures mailed to cities and townships throughout Oakland County including: County libraries Sporting goods stores Chambers of Commerce Parks & Recreation Departments City/Township offices Real Estate companies Michigan Travel Bureau & Dept. of Travel Welcome Wagon & Welcome Service Oakland County government offices 11-4 SPONSORSHIPS Wrote and/or edited sponsor proposals for Earth Fair, Hot Air Balloon, Traveling Music Show Met with and evaluated four radio stations to select WKQI as Earth Fair sponsor Met with EDS as potential sponsor SLIDE PRESENTATIONS Presentations to groups including: churches, youth and senior citizens, service club for hearing impaired, parents of young children, Rotary Club, and many others. SELECTED CORRESPONDENCE Letters to: 41 camper clubs 26 Camper/RV Dealers 16 Kmart store managers with 100 flyers to promote fishing derby RADIO INTERVIEWS Arranged interviews for Jim Dunleavy on WJR Radio for the Winterfest and for Tim Nowicki on WLLZ, WLTI for the Earth Fair. SCOOTER, PARK AMBASSADOR PROGRAM "Information -on -wheels" program runs weekends from Memorial Day until Labor Day at the three day -use parks. Volunteers and seasonal employees are Scooters. Provide orientations, support and coordinate placement. COOPERATIVE PUBLICITY PROGRAM Parks system has contracted with 20 local communities fcr a coupon ad in spring and summer publications mailed to more than 416,000 homes. PET WASTE PROJECT Pet supplies "Plus" financed printing of 15,000 dog waste bags. Pet owners will be encouraged to keep the parks pet litter and disease free. Developed concept, prepared proposal, designed bag, coordinated printing and distribution. CHRISTMAS TREE RECYCLING PROGRAM More than 4,000 Christmas trees were recycled in 1992. Tree recyclers were given a coupon good for free entry to the annual Independence Oaks Nature Center Earth Fair. Public awareness was achieved through news releases to newspapers, flyers, posters, public service announcements, feature tips, mention in the winter calendar of events and the nature center class schedule, a story 11-5 in Bordine's newsletter (another sponsor), etc. SUMMER EMPLOYEE ORIENTATION Four, 90-minute orientations will be held in May and June for more than 300 seasonal employees. The importance of customer service, the employee handbook and ADA are covered. SPECIAL PROJECTS Revised and redesigned Rolodex cards for distribution to County Commissioners, parks and recreation directors, media etc. Developed a visitor response card for nomination of employees for outstanding service or assistance. July: Recreation and Parks Month -- revised commission resolution, developed methods to promote including park announcements, messages in releases and flyers. Selected, designed logo or art placement (when necessary) for giveaways including whiz rings, litter bags, post -it notes, children's gifts. Photo Contest -- developed rules, solicted prizes and judges, created flyer/poster, wrote news releases and provided information to camera clubs. Wave Pool survey questions developed to solicit input via personal on -site interviews. Developed survey for cable television stations requesting feedback on use of public service announcements. Increased locations for park information signs and revised formats to include environmental information. SPECIAL PUBLICATIONS Calendar of Events (600-700) Published four times a year, seasonally; mailed to newspapers, organizations, individuals. Oaknotes Mailed four times a year to all parks employees and commissioners. Wrote or edited 30 articles for winter/spring editions. The Telegraph Articles and calendar of events items county -wide employee newsletter Parks and Recreation Commissioners Booklet (40) Booklet totally redesigned and re -written. 11-6 PHOTOGRAPHY Photos have been shot at special events, nature programs, amphitheater concerts and facilities for news releases, slide presentations and the photo displays. Often, other county departments request photos for office displays, including the Oakland County Board of Commissioners and the Southfield branch of the Oakland County Treasurer's office. SAMPLE COUPON PROMOTIONS -- Wave Pool discounts in Entertainment and Gold C Savina Spree Books -- Community recreation brochures -- New homeowners -- Real Estate One (door to door) -- Marketshare coupons (Addison Oaks) -- Nature Center coupon for $2 off Wave Pool -- $2 off for campers CORRESPONDENCE FOR THE COMMISSIONERS -- Eight commission meeting updates written for County Commissioners. -- Letter written for Lewis Wint in response to Lake Orion Reminder editorial -- Letter to individuals receiving annual parks passes CABLE TV -- Wrote copy, produced and distributed 2 psas on Christmas Tree recycling to cable and commercial TV -- Produced psa on Earth Fair for Clarkston -- Produced boating safety program psas MISCELLANEOUS -- Served as co-chairman for 1992 Leadership Oakland Arts and Entertainment session -- Sent information on "environmental ethic" program to Paul Snyder - WWJ Radio -- Developed concepts for three new cable TV programs on Sports Activities, Special Events, and Attractions/Facilities -- Selected stories and edited for Summer Acorn newsletter -- Directed preparation of a report on comment card responses and trends from 1986-91 11-7 vo 012 �E�TZVE S,OSZON SS a pxoP°Sea d�S�u �Xeeutive £ iS -ce �neStin an Lopez 9 ac�.Uis1t1on• t p Session to 12-1 ITEM #13 MANAGER'S REPORT ---For the June 17 Commission meeting, staff is planning to have our consultant, Harley Ellington Pierce Yee (HEPY), attend and make a presentation on the proposed refrigerated toboggan run at Waterford Oaks. ---The Heavy Weather Safety Demonstration is scheduled for 6 - 9 p.m. on Wednesday, June 10, at the Red Oaks Waterpark. ---Several staff members will be volunteering at the Michigan Special Olympics in Mt. Pleasant on June 3 and 4. 13-1