HomeMy WebLinkAboutAgendas/Packets - 1995.06.07 - 39961C'-O-�,i-f,AKLAND
COUNTY PARKS
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
810.858.0906 Fax 810.858.1683 TDD 810.858.1684
OAKLAND COUNTY PARKS
AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
Ralph A. Richard
Pvlanager
Jon J. Kipke
Ass/slant Manager
May 31, 1995
Pec-v D. Le.-, is, Jr.
C,^a, *ran
Jean M.Pox
Vice C`'alrman
Ric 'nard D. Kuhn.
Jc1;12.'2rl
Rush A. c. ,nscn
Gecrg-2 IN- Kuhn
Thomas A. Lav
John E Olsen
crooks Pat`.erscn
Ka',, Schm.d
A meeting has been called of the PARKS AND RECREATIONS
COMMISSION as follows:
PLACE . . . . . . . . . . . . .SPRINGFIELD OAKS ACTIVITY CENTER
12451 ANDERSONVILLE ROAD
DAVISBURG, MI 48350-3032
TIME . . . . . . . . . . . . . WEDNESDAY, JUNE 7, 1995
9:00 a.m.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the
authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County
Parks and Recreation Commission.
Sincerely,
/Z�/'Z—
Ralph Richard
Manager
RAR/jg
PARK TOUR
After the official meeting, we are going to take a short tour of
Springfield Oaks; and for those interested, we will also take a ride out to
our newest acquisition as of May 26, 1995 -- Rose Oaks.
We expect this to take approximately one hour.
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OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
JUNE 7, 1995
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes for May 5, 1995 Meeting.
4. Public Comments.
5. Approval of Payment: Interdepartmental Payment Register.
March Charges Paid in April
6. Combined Statement of Operations for Month Ending 4/30/95.
7. Activity Report for April, 1995.
8. Exnet Presentation Jan Pung / 858-4625
9. Special Pass Request Ralph Richard / 858-0909
10. County Commissioner Request Letter. ifit
11. General Park and Camping Rules/Regulations Revision.
Dan Stencil / 858-4944
12. Bid Item: Independence Oaks - Maintenance Yard Paving.
Joe Figa / 858-4630
13. Bid Item: Excel Hustler Mowing Tractor - Independence Oaks.
Dan Stencil 858-4944
14. Bid Item: Rotary Mower - Springfield Oaks Activities Center.
Mike Thibodeau / 858-4620
15. Special Park District Forum Update.
Ralph Richard / 858-0909
16. Water Tower - Springfield Oaks Activities Center.
Jon Kipke / 858-4605
17. Manager's Report. Ralph Richard 858-0909
18. Old Business.
19. New Business.
20. Adjourn to Park Tour
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 3. 1995
The meeting was called to order at 9:06 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Richard D. Kuhn, Jr., George W. Kuhn, Ruth Johnson, Thomas
Law, John Olsen, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Susan Wells Delridge, Chief of Recreation
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Jim Dunleavy, Recreation Specialist
Brian Menghini, Accountant I
Noel Jonescue, Intern
Rob Featherston, Intern
Central Services
Dave VanderVeen, Director
Corporation Counsel
Gordon Wyllie
Facilities Management
Patrick Campbell
Board of Commissioners
Larry Obrecht, County Commissioner
Detroit Curling Club
Jack Allingham, Board of Directors
Bill McLachlan
Linda Handyside
Harvey Deson
Stan Wardhouse
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the minutes of the meeting
of April 5, 1995, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, May 3, 1995)
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
Chief of Parks Dan Stencil updated the Commission on the Orion Oaks Volunteer Clean-up Day, which was
Saturday, May 1, noting the work done by the Telephone Pioneers and three scout groups to plant trees
and clean up trash.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the payment of Vouchers 4-1
through 4-332; the Interdepartmental Payment Register for the February charges paid in
March; the Oak Management, Inc. credit for the first quarter of 1995; and the Transfer
Voucher Register for the first quarter of 1995.
ROLL CALL VOTE:
AYES: Johnson, G..Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending March 31, 1995, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 1995, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for March, 1995 was accepted as filed.
Commission requested staff provide a comparison of staffs projections on revenue and visitors to The
Fridge vs the actual figures for this past season.
ELECTION OF OFFICER:
Chairman Lewis opened nominations to fill the vacancy of Vice Chairman for the remainder of 1995.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to nominate Ruth Johnson as Vice
Chairman for the Oakland County Parks and Recreation Commission for the remainder of
1995.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to close nominations and cast a
unanimous ballot for Ruth Johnson.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
3-2
(Commission Meeting, May 3, 1995)
Motion carried unanimously on a voice vote.
Chairman Lewis congratulated Mrs. Johnson on her election as Vice Chairman.
RULES AND REGULATIONS:
Copies of the proposed rules and regulations were distributed to the Commission.
Chief of Parks Dan Stencil noted that this booklet incorporates both the former "Park Rules and
Regulations" and the "Camping Regulations and General Information" booklets.
Commission requested staff to address rules for the golf courses, also; a general paragraph noting a
separate book is available was suggested.
Commission also directed staff to make the proposed changes clearer to follow and re -present for adoption
at a future date.
DETROIT CURLING CLUB PROPOSAL:
Detroit Curling Club Board Member Jack Allingham gave a brief history of the game and club.
The club requested Commission consideration of a joint venture to allow the club to build and maintain a
4-sheet curling club at Waterford Oaks. The club would not be available to the general public during the
winter curling season, which would be mostly weekend and evenings; however, the facility would be
available all other times.
Commission expressed concerns regarding providing a recreational facility for a limited use group, whether
or not there would be interest in this sport from other groups around the county, responsibilities between
the two parties, the possibility of combining a regular ice rink with this facility, and what programs staff
would provide.
Commission concurred to authorize staff to work out a detailed proposal with the Detroit Curling Club,
addressing their concerns, and to bring back a proposal for Commission consideration.
Staff was also directed to contact the curling facilities in Midland and Superior to see how those facilities
are run.
ORION OAKS SEWER PROPOSAL:
Staff reviewed a recent proposal from the Charter Township of Orion on the sanitary sewer system through
Orion Oaks County Park and how it relates to the park's master plan.
This proposal is being made in response to proposed plans for a new school east of the park and future
development to the west and north of the park; it proposes to share the cost of the sanitary sewer system
between the Township of Orion, the Lake Orion School District, a developer, and the Oakland County Parks
and Recreation Commission —if the Commission will agree to do the work now.
Estimated construction cost for this work in 1989 was $310,000; today's estimated cost would be almost
double. If the proposal is approved, the Parks Commission's share of the cost will be $145,265.
The possibility exists that, as a consequence of this construction, the Commission will be able to tie
together two sections of the park that are separated by wetlands. Commission directed staff to work that
out as part of the project.
3-3
(Commission Meeting, May 3, 1995)
Commission also directed staff to ensure that no more intrusion occurs in the park than necessary to have
the work completed, plus inquire about the possibility of a credit for the engineering study we have already
completed.
Staff also noted that the township has agreed to waive all future tap -in fees.
Moved by Mr. Olsen, supported by Mrs. Johnson to commit $145,265 as the Oakland
County Parks and Recreation Commission's portion of the funding for the sanitary sewer
system through Orion Oaks County Parks in a cooperative venture to benefit future
development for Orion Oaks, Lake Orion Schools, and future development to the north of
the park.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
BOUNDARY AND SURVEY PAYMENT REQUEST - ROSE TOWNSHIP ACQUISITION:
Mr. Pat Campbell reviewed the unusual circumstances which occurred during the boundary survey for the
Rose Township property acquisition and requested Commission approval of the additional expenditure of
$1,650; total payment to Kieft Engineering will be $9,250.
Mr. Campbell noted that part of the additional expense was to survey two adjacent ten -acre parcels with
homes, which will be donated to the Commission after the purchase of this parcel. Also, as a result of the
survey, the acreage to be purchased has been determined at 620 acres, rather than the original estimate
of 612 acres.
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the additional expenditure of
$1,650 for the boundary survey of the Rose Township property to Kieft Engineering; total
payment for this survey will be $9,250.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
1994 AUDIT:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to amend the 1994 Operating Budget to
$9,478,207 with the individual amounts for each budget center to be the same as those
shown in the "actual" column of page 14 of the report. This action is in compliance with
the Michigan Uniform Local Budgeting Act and the Commission's By -Laws.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
3-4
(Commission Meeting, May 3, 1995)
Moved by Mrs. Johnson, supported by Mr. R. Kuhn to receive the 1994 Audit Report from
Janz & Knight as filed.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
As per the information filed in the agenda, the following bid items were approved:
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the
installation of a 5" well at the Independence Oaks Trailside restrooms to the low bidder,
Fleming Well Drilling, in the amount of $6,500, plus $1,000 for the alternate, for a total
contract amount of $7,500. Funds for this expenditure will come from the Capital
Improvement Budget Contingency.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Schmid, Skarritt (7)
NAYS: Olsen (1)
Motion carried on a voice vote.
Moved by Mr. Law, supported by Mr. Skarritt to award the contract for the construction of
restroom facilities to serve the Independence Oaks Trailside picnic shelter to the low
bidder, Qualified Construction, in the amount of $95,250, which includes alternates #1 and
#2, plus a 5 percent contingency of $4,750, for a total budgeted amount of $100,000.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Schmid, Skarritt, Johnson, G. Kuhn (7)
NAYS: Olsen (1)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Law to award the bid for the purchase of one 60"
and one 72" Excel Hustler mowing deck for Addison Oaks to the low bidder, Bill's Tractor
Sales, in the amount of $3,208.50 for the 60" deck and $3,605.25 for the 72" deck; total
purchase cost is $6,813.75.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Law to split the bid and award the purchase of
Milorganite and Nutralene to the low bidder, Benham, for $7,317.20; award the purchase
of greens fertilizer to the low bidder, Scotts, in the amount of $4,554.00; and award the
purchase of fairway fertilizer and Urea to the low bidder, Turfgrass, in the amount of
$18,936.00. Total amount for the fertilizer purchase is $30,807.20.
3-5
(Commission Meeting, May 3, 1995)
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Law, supported by Mr. G. Kuhn to award the contract for the cart path
paving at Glen Oaks, Springfield Oaks, and White Lake Oaks Golf Courses to the low
bidder, Allied Construction, in the amount of $45,422.00, plus a 5 percent contingency of
$2,271.00, for a total budgeted amount of $47,693.00.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. G. Kuhn, supported by Mr. Law to award the bid for the installation of 175
feet of sheet metal pilings at White Lake Oaks and 450 feet of pilings at Springfield Oaks
Golf Course to the low bidder, Lakefront Marine, in the amount of $20,000.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Johnson, supported by Mr. Skarritt to award the contract for the repair of
approximately 200 square feet of ceramic tile on the back curved concrete wall at the Red
Oaks Wave Pool to Tile Rite Company in the amount of $8,700.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Law to award the purchase of a Cummings
replacement diesel engine for an International 510 Loader at Technical Support to the low
bidder, AIS Construction Equipment, in the amount of $5,500.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Law to award the purchase of a hydraulic quick
coupler disconnect system with utility fork attachment and bucket for a John Deere Loader
at Technical Support to the low bidder, Calvert Sales, in the amount of $8,500.
3-6
(Commission Meeting, May 3, 1995)
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commissioners were given details on the 1995 Special Park Districts Forum, which is being held June
13-16 and is being co -hosted by the Huron -Clinton Metroparks and Oakland County Parks. Commissioners
were asked to register with staff for those events they plan to attend.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, June 7, 1995.
The meeting was adjourned at 11:55 a.m.
i
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
3-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
APRIL, 1995
-TIi:7w:;
lrCUISK )seed, I rME11 Pal rAirm"I. icaU1a.LZn
(FOR THE MONTH OF MARCH)
PURPOSE AMOUNT
Inv. #013
O.C. Bldg. & Liability Ins. Fund
Insurance-Admin.,Tech.Sup.,Add.,Add.Conf.Ctr.,
Grove.,Orion,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,
Spring.,SAC,R.O.W.Park,R.O.Dr.Range,Water.,Lyon
Oaks,W.O.W.Park,T.Complex,BMX,Toboggan
Comp.&Nat.Prog.
$ 35,094.00
Inv. #602
O.C. Computer Services Fund
Travel & Conf.,classes for staff-Admin.,Rec.Admin.&
Tech.Sup.;Computer Services,operations-Admin.,Rec.
Admin.,Tech.Sup.,Add.,Grove.,Indep.&Nat.Prog.;
Computer Services,development-Admin.;Off.
Sup.-Admin.
8,734.14
Inv. #217
O.C. Convenience Copier Fund
Off. Sup.-Admin.
186.87
Inv. #313
O.C. Facilities & Operations Fund
Cap.Proj.,Winter Park Activity -Water.;
Bldg. Maint.-Admin.,Rec.Admin.,Tech.Sup.,Indep.,
Wh.Lk., Glen Oaks,Red Oaks,Spring.,R.O.W.Park,
W.O.W.Park,T.Complex&BMX;Communications-Indep.;
Grounds Maint.-Water.&Toboggan Complex;
Misc.Exp.-Water.
1,985.79
Inv. #138
O.C. Fringe Benefits Fund
Fringe Benefit charges for the month of March, 195-
All Parks
119,297.61
Inv. #190
O.C. General Fund
Security Exp., 2/18-3/17/95-Add.,Grove.,Indep.,
Wh.Lk.,R.O.W.Park & Water.
16,985.10
Inv. #191
O.C. General Fund
Property Taxes Refunded-Admin.
3,646.45
Inv. #192
O.C. General Fund
Per Diem paid to Parks Commissioners: R.Johnson,
mtgs. of 1/4&3/l/95, T.Law, mtgs. of 1/4,1/18 &
2/8/95, K.Schmid, mtgs. of 1/18,2/8&3/l/95, G.Kuhn,
mtgs. of 1/4,1/18&2/8/95, R.Kuhn, mtgs. of
1/4,1/18,2/8&3/l/95 & L.Brooks Patterson, mtgs. of
2/8 & 3/1;Grounds Maint.-Indep.
1,727.95
Inv. #275
O.C. Materials Management Fund
Accts.Rec.-Admin.;Hskp.Exp.-Tech.Sup.,Indep.,
Wh.Lk.&Red Oaks;Off.Sup.-Admin.,Grove.,Indep.,&Red
Oaks;Misc.Exp.-Admin.;Grounds Maint.&Uniforms-
Indep.
3,180.97
Inv. #111
O.C. Motor Pool Fund
Accts.Rec.-Admin.;Transportation,Equip.Maint.&
Insurance-Tech.Sup.,Add.,Grove.,Indep.,Wh.Lk.,Red
Oaks&Spring.;Transportation-Admin.,Orion,Glen Oaks,
SAC,Water.,Mob.Rec.&Nat.Prog.;Equip.Maint.,trucks &
buses-Mob.Rec.;Insurance-Glen Oaks & Mob.Rec.
31,043.97
Inv. #338
O.C. Office Equipment Fund
Equip.Rental-Admin.,Rec.Admin.,Spring.,Water.&
Toboggan Comp.
71.50
Inv. #303
O.C. Printing & Mailing
Public Info.-Admin.;Off.Sup.-Admin.,Add.,Wh.Lk.,
Glen Oaks,Red Oaks,Spring.,R.O.W.Park,W.O.W.Park,
Mob.Rec.,BMX&Nat.Prog.;Rec.Sup.,Day Camp-Mob.Rec.
3,802.13
OAKLAND COUNTY PARRS AND RECREATION COMMISSION
APRIL, 1995
INTERDEPARTMENTAL PAYMENT HEG15TNX
(FOR THE MONTH OF MARCH)
PURPOSE AUNT
Inv. *138
O.C. Radio Communications Fund
Communications&Radio Maint.-Admin.,Rec.Admin.,Tech.
Sup.,Add.,Grove.,Indep.,Water.,R.O.W.Park,W.O.W.
Park&Nat.Prog.;Radio Maint.-Orion,Wh.Lk.,Glen Oaks,
Red Oaks,Spring.,Mob.Rec.&Toboggan Comp.;Equip.
Maint.-Tech.Sup.&SAC
3,729.20
Inv. #222
O.C. Telephone Communications
Communications-Admin.,Rec.Admin.,Tech.Sup.,Add.,
Grove.,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,Spring.,
R.O.W.Park,SAC,Water.,T.Complex,Mob.Rec.,BMX,
Toboggan Comp.&Nat.Prog.
9,776.53
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$ 239,262.21
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
ANALYSIS OF FUND BALANCE
AS OF 4/30/95
FUND BALANCE, 1/1/95 $ 6,590,058.32
ADDITIONS:
REVENUE OVER OPERATING EXPENSE AS OF 4/30/95
$5,400,861.51
NET COLLECTIONS ON ACCOUNTS RECEIVABLE
910,504.04
DNR GRANT - LYON OAKS ROOKERY ACQUISITION
230,011.00
DNR GRANT - WATERFORD OAKS TOBOGGAN COMPLEX
0.00
DNR GRANT - GROVELAND OAKS PLAY LOT
0.00
DONATION - NATURE CENTER EXPANSION
30,000.00
DONATION - COHN AMPHITHEATER CAPITAL IMPROVEMENT
8,825.00
DONATION - MUSIC IN THE PARK SUMMER PROGRAM
1,500.00
DEPRECIATION EXPENSE
142,622.80
DECREASE IN MERCHANDISE FOR RESALE
0.00
INCREASE IN ACCOUNTS PAYABLE
0.00
OPERATING EQUIPMENT DISPOSALS/ADJUSTMENTS
0.00
6,724,324.35
$ 13,314,382.67
DEDUCTIONS:
PAYMENTS ON CAPITAL PROJECTS
$ 231,596.33
OPERATING EQUIPMENT PURCHASES
126,272.20
NET PAYMENTS ON ACCOUNTS PAYABLE
744,970.40
INTERDEPARTMENTAL INVOICES IN TRANSIT
220,363.96
INCREASE IN MERCHANDISE FOR RESALE
24,106.31
DECREASE IN ACCUMULATED DEPRECIATION
0.00
-------------
1,347,309.20
---------------
$ 11,967,073.47
---------------
---------------
SUMMARY OF FUND BALANCE
CASH ON HAND (INCLUDES IMPREST/CHANGE FUND) $ (38,008.89)
INVESTMENTS WITH THE COUNTY TREASURER:
SHORT TERM INVESTMENT FUND (STIF) $2,005,082.36
CERTIFICATES OF DEPOSIT 10,000,000.00 12,005,082.36
$ 11,967,073.47
---------------
---------------
6-1
OAKLAND
COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF
OPERATIONS
FOR MONTH ENDING
4/30/95
YEAR TO
1995
OVER(-),
i OF
trrtr:rrrrr REVENUE ************
DATE
BUDGET
UNDER BUDGET
BUDGET
MILLAGE 6 INTEREST INCOME
$7,113,624.35
$7,765,465.00
$651,840.65
91.6%
RECREATION SECTION ADMIN.
5,535.00
45,550.00
39,965.00
12.3%
ADDISON OAKS: PARK
28,386.38
261,327.00
232,940.62
10.9%
CONFERENCE CENTER
0.00
110,000.00
110,000.00
GROVELAND OAKS
11,772.51
476,776.00
465,003.49
2.5%
INDEPENDENCE OAKS
53,640.50
225,192.00
171,551.50
23.8%
ORION OAKS
766.00
2,000.00
1,234.00
38.3%
GLEN OAKS
161,520,30
884,539.00
723,018.70
18.3%
RED OAKS: GOLF COURSE
60,960.52
318,250.00
257,289.48
19.2%
DRIVING RANGE
8,250.00
33,000.00
24,750.00
25.0%
WATER PARK
0.00
499,500.00
499,500.00
SPRINGFIELD OAKS GOLF COURSE
118,560.32
755,600.00
637,039.68
15.7%
WHITE LAKE OAKS
183,112.48
834,700.00
651,587.52
21.91
SPRINGFIELD AC
8,213.25
43,300.00
35,086.75
19.0%
WATERFORD OAKS: PARK
22,638.94
82,804.00
60,165.06
27.3%
WATER PARK
0.00
296,400.00
296,400.00
TENNIS COMPLEX
4,005.00
29,255.00
25,250.00
13.7%
BMX
3,576.41
33,350.00
29,773.59
10.7%
TOBOGGAN RUN
65,975.74
142,000.00
76,024.26
46.5%
MOBILE RECREATION
17,229.56
127,600.00
110,370.44
13.5%
NATURE PROGRAM
2,235.00
7,500.00
5,265.00
29.8%
LYON OAKS
704.00
12,000.00
11,296.00
5.9%
ROSE OAKS
0.00
7,000.00
7,000.00
TOTAL REVENUE
$7,870,756.26
$12,993,108.00
$5,122,351.74
60.6%
**** OPERATING EXPENSES ******
ADMINISTRATION
$590,690.56
$1,955,947.00
$1,365,256.44
30.2%
RECREATION SECTION ADMIN,
98,951.72
318,751.00
219,799.28
31.0%
TECHNICAL SUPPORT
217,158.95
721,061.00
503,902.05
30.1%
ADDISON OAKS: PARK
181,076.75
833,149.00
652,072.25
21.7%
CONFERENCE CENTER
15,210.89
55,159.00
39,948.11
27.6%
GROVELAND OAKS
125,945.25
739,932.00
613,986.75
17.0%
INDEPENDENCE OAKS
183,869.37
732,445.00
548,575.63
25.1%
ORION OAKS
8,298.61
36,309.00
28,010.39
22.9%
GLEN OAKS
160,610.42
626,121.00
465,510.58
25.7%
RED OAKS: GOLF COURSE
97,309.52
389,406.00
292,096.48
25.0%
DRIVING RANGE
0.00
1,551.00
1,551.00
WATER PARK
50,312.93
542,158.00
491,845.07
9.3%
SPRINGFIELD OAKS GOLF COURSE
126,818.40
557,699.00
430,880.60
22.7%
WHITE LAKE OAKS
131,251.46
546,990.00
415,738.54
24.0%
SPRINGFIELD OAKS AC
47,926.92
210,923.00
162,996.08
22.7%
WATERFORD OAKS: PARK
101,919.50
320,495.00
218,575.50
31.8%
WATER PARK
26,755.74
332,231.00
305,475.26
8.1%
TENNIS COMPLEX
2,193.77
47,694.00
45,500.23
4.6%
BHX
4,487.26
63,693.00
59,205.74
7.0%
TOBOGGAN RUN
66,189.10
154,691.00
88,501.90
42.8%
MOBILE RECREATION
50,186.76
337,552.00
287,365.24
14.9%
NATURE PROGRAM
94,136.72
330,887.00
236,750.28
28.4%
LYON OAKS
945.99
10,627.00
9,681.01
8.9%
ROSE OAKS
0.00
9,410.00
9,410.00
CONTINGENCY*
87,648.16
191,102.00
103,453.84
45.9%
TOTAL OPERATING EXPENSES
$2,469,894.75
$10,065,983.00
$7,596,088.25
24.5%
REVENUE OVER/UNDER EXP.
$5,400,861.51
$2,927,125.00 $-2,473,736.51
-84.5%
1995
1994
1993
ACTUAL REVENUE TO DATE:
60.6%
62.8%
59.3%
BUDGET BALANCE:
39.4%
37.2%
40.7%
ACTUAL EXP. TO DATE:
24.5%
23.0%
23.5%
BUDGET BALANCE:
75.5%
77.0%
76.5%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $100,000 HAS BEEN TRANSFERRED FROM 1994 OPERATING EQUIPMENT
BUDGET SURPLUS AND $408,898 TO HOST BUDGET UNITS (JAN,)
6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FOR MONTH ENDING 4/30/95
YEAR TO DATE
*xxxxxxx***x* PARK *x*x*xx*xx**: REVENUE
ADMINISTRATION
RECREATION SECTION ADMIN.
TECHNICAL SUPPORT
ADDISON OAKS: PARK
CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
ORION OAKS
GLEN OAKS
RED OAKS: GOLF COURSE
DRIVING RANGE
WATER PARK
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS
SPRINGFIELD AC
WATERFORD OAKS: PARK
WATER PARK
TENNIS COMPLEX
BMX
TOBOGGAN RUN
MOBILE RECREATION
NATURE PROGRAM
LYON OAKS
ROSE OAKS
CONTINGENCY*
TOTAL
$7,113,624.35
5,585.00
0.00
28,386.38
0.00
11,772.51
53,640.50
766.00
161,520.30
60,960.52
8,250.00
0.00
118,560.32
183,112.48
8,213.25
22,638.94
0.00
4,005.00
3,576.41
65,975.74
17,229.56
2,235.00
704.00
0.00
0.00
YEAR TO DATE
EXPENSE
$590,690.56
98,951.72
217,158.95
181,076.75
15,210.89
125,945.25
183,869.37
8,298.61
160,610.42
97,309.52
0.00
50,312.93
126,818.40
131,251.46
47,926.92
101,919.50
26,755.74
2,193.7`7
4,487.26
66,189.10
50,186.76
94,136.72
945.99
0.00
87,643.16
REVENUE OVER,
UNDER(-) EXP.
$6,522,933.79
-93,366.72
-217,158.95
-152,690.37
-15,210.89
-114,172.74
-130,223.87
-7,532.61
909.88
-36,349.00
8,250.00
-50,312.93
-8,258.08
51,861.02
-39,713.67
-79,280.56
-26,755.74
1,811.23
-910.85
-213.36
-32,957.20
-91,901.72
-241.99
0.00
-87,648.16
$7,870,756.26 $2,469,894.75 $5,400,861.51
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
6-3
COMBINED TOTALS OF MONTHLY 'iCTIVITY FOR APRIL, 1995
GOLF COURSES
lRYAMFMONAL
AND SPECIAL EVENTS
DAY USE PARKS
GRAND TOTALS
GLEN OAKS
ROUNDS PLAYED - 9 HOLES
ROUNDS PLAYED - 18 HOLES
BANQUET FACILITY
RED OAKS
ROUNDS PLAYED - 9 HOLES
SPRIBGFIELD OAKS
ROUNDS FLAYED - 9 HOLES
ROUNDS PLAYED -- 18 HOLES
ACTIVITY CENTER
SMITE LAKE OAKS
ROUNDS PLAYED -- 9 HOLES
ROUNDS PLAYED - 18 HOLES
BAIWQUET FACILITY
TOTALS
VRAR T(1 T)ATV
LEAGUES/GROUPS
PARTICIPANTS
LEAGUES/GROUPS
PARTICIPANTS
1994
1995
1994
1995
1994
1995
1994
1995
104
76
20,593
15,768
211
185
34,705
28,939
143
157
6,496
6,447
606
663
41,522
48,064
3,528
2,254
22,593
18,300
12,764
10,885
90,425
85,653
3,775
2,487
49,682
40 515
13,581
11,733
166,652
162,656
GOLF COURSES -MONTH OF APRIL, 1995
LEAGUES
PARTICIPANTS
LEAGUES
PARTICIPANTS
1994
1995
1994
1995
1994
1995
1994
1995
29
19
3,670
- 2,752
30
19
4,255
3,562
0
0
1,264
967
0
0
1,449
1,233
10
12
1,435
1,638
42
40
4,730
4,706
1
1
3,037
2,266
1
1
3,617
3,379
13
12
1,582
1,284
13
12
1,685
1,504
0
0
1,299
917
0
0
1,476
1,101
23
17
2,157
2,110
83
82
9,567
6,963
19
14
3,806
2,564
19
14
4,374
3,369
1
0
1,763
1,235
1
0
2,002
1,722
8
1
580
35
22
17
1,550
1,400
104
76
20,593
15,768
211 j
185
1 34,705
1 28,939
YEAR TO DATE
MOBILE REM UTION
AIR PORT
SKATE MOBILE
IN -LINE MOBILE
BROADWAY REVUE
PUPPET MOBILE
SPORTS MOBILE
SHOO MOBILE
DUNK TANK
HIGH STRIKER
BUSES
WATERFORD OAKS
ACTIVITY CERT%8
A is «► ' :�
mm►
ENVIROMUNTAL PROGRAM
NATURE CENTER.
OUTREACH
*NATURE TRAIL USAGE
SPECIAL. EVENTS
Fw�M
*NOT INCLUDED IN TOTALS
V
I
N
GROUPS
PARTICIPANTS
GROUPS
PARTICIPANTS
1994
1995
1994
1995
1994
1995
1994
1995
3
3
.615
615
3
3
615
615
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
2
0
0
8
2
0
0
1
0
233
0
1
0
233
0
0
0
0
0
1
2
150
900
15
15
356
546
51
46
1,648
1,664
75
73
2,460
1,896
236
179
6,527
5,979
0
0
0
0
26
18
474
360
0
0
0
0
0
0
0
0
0
0
0
0
8
116
3,993
11,813
43
37
2,755
1,899
111
117
7,050
8,129
3
27
77
1,491
161
180
20,832'
18,604
0
0
3,221
1,876
0
0
19,799
17,028
143
157
6,496
6,447
606
663
41,522
48,064
YEAR TO DATF.
ADDISON OAKS PARKS
CAMPERS
DAY USE
DAY CAMPERS
GROVELAND OAKS PARK
CAMPERS
DAY USE
DAY CAMPERS
INDEPENDENCE OAKS PARK
DAY USE
DAY CAMPERS
OVERNIGHT GROUPS CAMPERS
ORLON OAKS
ADDISON OAKS CONFERENCE cnM
WATERFORD OAKS WATERPARK
RED OAKS WATERPARK
RED OAKS GOLF DOME
ABD SPORTS VILLAGE
TOTALS
V
I
W
GROUPS
PARTICIPANTS
GROUPS
PARTICIPANTS
1994
1995
1994
1995
1994
1995
1994
1995
21
26
236
292
21
26
236
292
53
113
186
400
1,182
442
4,187
1,555
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,207
1,936
11,225
6,776
11,133
9,183
38,989
33,040
0
0
0
0
2
0
312
0
0
0
0
0
1
3
21
35
221
158
775
553
366
1,166
1,281
4,081
26
21
2,487
2,838
59
65
7,215
7,795
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7,684
7,441
0
0
38,184
38,855
3,528
2,254
22,593
18,300
12,764
10,885
90,425
85,653
ITEM #8
EXNET PRESENTATION
8-1
EXCELLENCE NETWORK
UPDATE AND PROGRESS
The Excellence Network program began just over a year ago with the goals of
getting more done better, faster, at less cost, with less stress.
Through a system of goal -setting, friendly competition, and recognition,"ExNet"
continually strives to increase performance, productivity, and service.
Team Building
About 30 employees meet monthly to update the network on new goals,
achievements and progress on current projects. These monthly sessions also provide an
environment to celebrate successes, share solutions for problems, take advantage of
opportunities, evaluate methods for cost savings, and brainstorm new ideas.
Team members also participate in a skill -building exercises such as improving
listening abilities, preparing agendas for more efficient meetings, and evaluating/reporting
cost -savings, methods for hatching brilliant ideas, and obstacles to good customer service.
Team representatives then pass on this information to their co-workers in
the parks, golf courses and other facilities; informally and at meetings; and at
planning sessions.
Accomplishments and Successes
Among some of the most significant accomplishments of the teams during the past
year are:
-- Expansion of a computerized registration system at Addison Oaks to include
group camping, camping cabins, and group picnics
-- Purchase of a portable sanitary septic system to increase service to campers
and generate revenue
-- New ideas for training part-time employees
-- Cooperative promotion and advertising of recreation, nature center, and
special events
-- Research for a system -wide on -site recycling program
-- New fairway marker system; and new advance tees at all golf courses
started in 1994
-- Improving administrative office efficiency by increasing training for, and
sharing of equipment such as computers, voice mail, pagers, etc.
-- Proposed installation of a message -on -hold system at Independence Oaks
-- Streamlining paperwork and reducing the numbers of copies of reports
-- A suggestion card to the manager presenting ideas from seasonal staff
DATE: Dccenihcr 19 19941
FROM: Ralph Richard. Janet Puns
TO: Excellence Network Representative and Advisors
1
JB.JECT: December 14 Meeting Summary
Next meeting January 25 OAKLAND COUNTY PARKS
A holiday mood prevailed at the December 14. 1994 meeting hosted by the Waterford Oaks Fridge at
The Lookout Lodge.
Highlights included:
A visit by the jolly old elf, himself (a.k.a. Jim Dunleavy) who asked parks "kids" for their holiday
wishes
Videotaping of the festivities and future meetings for reference and to share with constituents
A discussion of keeping a tally of benefits such as improved service,
increased attendance, and cost savings (This will be covered in
more detail at the next Exnet ivfeeting)
Sandy DeVonce of the recreation section, has
volunteered to: assist as a new member of 1
the Dream Team
The Weebles (dressed as Santa s reindeer)
sang "Ode to Ralphie" to the delight of all;
The Addison Oaks Acorns will do the
celebration honors at the next meeting
Bill Gugan lead the bragging session recognizing
those being very nice (not naughty)
"BRAGGING" RECOGNITION
-Bill Gugan — grandchild
@Accounting Staff — reformat information onto
-Technical Support — "Best ice" on toboggan run
mainframe
-Independence Oaks Staff, Ivlike Wilhite;
-Marilyn Baker — informs employees of maximum
Gadget Award:
time/float holidays/deferred comp on paychecks
•picnic table bracket (lift table)
-Jan Pung — O.K. to sell ads for camper directory
-post digger
•Steve Vandenbossche — designed, Jack Jueckstock
*lifeguard towers
routed new cedar directional signs
e 1st place: cross—country boot warmer
•Jim Dunleavy — County Scary, Oakie, Kris Kringle
• ice gauge
-Volunteers — go the extra mile
•portable boat pump
-Accounting — come to work in spite of not feeling well
*Steve Garvey — tee marker with logo
*Dream Team — time/effort to move ExNet along
*Linda Baker — budget printed back to back, (save
paper, money, size), new copy machine — less cost than
machine replaced
Evan Peelle conducted a fun session on creativity which was an easy task for our highly
creative ExNetters
Groups participated in brainstorming, evaluating causes for problems or obstacles to ideas and even
making the most unlikely ideas into possibilities
DATE: May 31, 1995
FROM: RalYxce
ic�h d, Janet Pung
TO: All ence Network Advisors
and Representatives
SUBJECT: May 24 Meeting Summary
SPECIAL GUESTS
OAKLAND COUNTY PARKS
Several special guests joined the ExNet teams to observe and participate. Thanks to
Gloria Buchanan, Accounting; Melissa Wagner, Public Communications; Jim Frye, Addison
Oaks; Greg Lester and Cliff Dwelle, Mobile Recreation for taking the time to get to know
Exnet.
Also a welcome to new employee Brian Menghini of Accounting, who has jumped
right in and become a member of the Money Pit team.
EMPLOYEE OF THE MONTH
Kathy (Sparkee) Craven of Public Communications was selected as the employee of
the month for all of her extra efforts in" helping Marilyn Baker with payroll and getting new
summer staffers' paperwork in order. Kathy is always willing to help her co-workers and does
so with great enthusiasm and cheerfulness. For her prize, Kathy received a gift certificate for,
Chi Chi's restaurant.
DREAM TEAM: BRIGHT IDEAS
Support was strong for all three suggestions presented by the Dream Team:
1) Nominations for employee of the month will be extended to all employees
full-time, part-time, and seasonal
2) Celebrations will be changed to "Show and Tell" segments where
teams will demonstrate, explain, or create examples of what they do in
their areas.
3) An all -employee picnic is being explored for this summer.
MOBILE REC'S "SHOW AND TELL"
The mobile recreation staff volunteered to do the first show and tell and explained how
their training manuals, scheduling, and training help prepare their staff for better customer
service.
Recreation supervisor Jim Dunleavy brought copies of the mobile recreation manual
that covers procedures and need -to -know items for seasonal staffers.
Part timers Greg Lester and Cliff Dwell offered their methods for improving service to
their customers.
Greg, who coordinates the Traveling Music Show, pointed out that his staff can do a
full set up on the showmobile in 10 minutes.
• family day
• concerts
• singles/adult night
• Bring pictures of parks = discount entry
• Bring toy
• Annual pass
• Fridge/Wavepool pass
• Canned good discount
• Raffle tickets for prizes
• Regular two -for -one day or night
• Package birthday party
• Target schools, cities, name
• Grandparents free
• Extend hours
• More security
• Coupon booklet - buy five -one free
Names/address for future mailing
•* Punch cards - next visit free
• '/2 off on slowest days
• Clean facilities
• Cash register tape with coupon on back
• Oakie appearance
• Surveys
• Concession purchase = discount
•* Staff distributed by staff
• Special day or discount for Oakland County Employees/Groups
• Aquatic creatures
• Health Benefit to Swimming
• Live dolphins
*Already being discussed (possible implementation)
WHO AND WHAT WE'RE PROUD OF
Head naturalist Kathleen Dougherty aptly subbed for Bill Gugan as we praised our
co-workers for all the things we're doing right:
• Brad Baker and John Sowels - preparation for park forum
• All staff for extra effort for park forum
• Communication Staff - extra effort for park forum (gift baskets, video,
park profiles, information booklet)
• Joe Figa and Steve Vandenbossche - signs for park forum
3
Feel like you're
all g y m
i!
... �•��j�• �' �f .r Y ? �i �� •` '� r� fir, _' � , �•� 6a� ,r� .
WEPY _nn-
x
f� M•1 �r 1.
��:!r.: �/t � �?' � -r Tri '` ?i*� t..;� l•.isT� ar!r• ��f; �y '�� s
1 p -
d
Nobody can do it solo.
Be outstanding on your team!
Keep up the good work.
ITEM #9
SPECIAL PASS REQUEST
Staff received the attached letter, which is a special request for
wave pool tickets for use by the Oakland County Community Mental
Health for their Summer Day Treatment Programs.
Because of the size of the request, staff felt it would be best to
bring it directly to the Commission for your approval.
9-1
Oak Park Children's
Day Treatment Center
Einstein School
21385 Parklawn
Oak Park, MI 48237-2674
Phone (313) 968-5201
May 5, 1995
15
RIN91, . ..
CHILD/ADOLESCENT DAY TREATMENT SERVICES
Please reply to:
11
Southfield PRIDE
Adolescent Day
Treatment Center
Southfield Lathrup High School
19301 West Twelve Mile Road
Lathrup Village, MI 48076
Phone (313) 746-7434
Ralph Richard
Manager Parks and Recreation
2800 Watkins Lake Rd.
Waterford MI 48328
Dear Mr. Richard:
Wisner Adolescent
Day Treatment Center
441 Oakland Avenue
Pontiac, MI 483421048
Phone (313) 333-0700
X
Hazel Park
M.A.X. Program
Hazel Park High School
23400 Hughes
Hazel Park, MI 480301595
Phone (313) 544-5368
RE: Wave Pool Tickets
Waterford Adolescent
Day Treatment Center
Montgomery Training Center
4265 Halkirk
Waterford, MI 48329
Phone (313) 623-1087
As per my conversation with Ms. Sue Wells on this date I am submitting the following request.
I respectfully request a waiver of the cost of 100 tickets to the wave pool. These tickets are
intended for use by the Oakland County Community Mental Health Summer Day Treatment
programs. We have five programs (Oak Park, Southfield, Pontiac, Waterford, Hazel Park)
which visit the wave pool twice during the summer. Each program contains from 8 to 15
youngsters. Waver of these fees would be a significant financial relief to the limited budgets
of these programs. The following is a tentative schedule of when each program would like to
visit the wave pool:
Oak Park Wisner Waterford Southfield/Hazel Park
June 28 July 12 July 5 July 12
July 10 July 26 July 19 August 2
If you require any further documentation or have any questions please contact me. Thank
you in advance for your consideration of our programmatic needs.
Sincerely,
Allen Fogoros, Supervisor CADT
Community Mental Health
cc: Sue Wells
Pat Shiflet
9-2
ITEM 110
COUNTY COMMISSIONER REQUEST LETTER
Attached is a letter from County Commissioner Pernick requesting
information from the Parks regarding recent bid purchases. Also
attached is staffs response letter answering his specific concerns.
Before complying with his additional request to complete a 12-
month study of our purchases, staff felt it should be submitted directly to,
and authorized by, the Parks Commission, since you approve all of these
purchases.
10-1
OAKLAND COUNTY BOARD OF COMMISSIONERS r
1200 N TELEGRAPH RD DEPT 470 - PONTIAC MI 48341-0470 (313) 8 ;Q�(U(� `r I ~`^ni0 M COW.
FAX: (313) 858-1572
M1 f
May 4, 1995 fJ' 1-% J T
Mr. Ralph Richard, Manaqer
Parks and Recreation
Dear Ralph,
In reviewing the minutes of the April 5, 1995, meeting of the
Parks and Recreation Commission I noted several items that
motivated this letter.
As you are aware, it has been a long-established policy of
Oakland County to award contracts to the lowest qualified bidder.
My review of the minutes indicates that this policy was not
followed in the following situations:
1) Award of purchase of Clearys Fungicide, Daconil, and Thiram
Fungicide to Benham Chemicals.
2) Award of purchase of three S-10 pickup trucks to Red Holman.
3) Award of purchase of mobile stage to Century Industries.
I would appreciate your forwarding to me schedules reflecting
all the bids on these projects, along with copies of the bids and
an explanation of why the awards were not made to the lowest
qualified bidder.
Ralph, please also have your staff review the minutes for the
past twelve months to determine if there were similar actions taken
by the Commission and, if so, providing similar compilations of the
bids and/or any explanation.
I would appreciate having this information by May 15th.
Thank you for your assistance.
Cord' 1 ,
4awrnce ernick
Commissioner District No. 20
10-2
RacKy D. Lev;is. Jr. G -aor N. K rn Thcmras
Ra�r^ A. Richard Jean M. Fex ichn c. G san
G'aca�er V�ceCha;nrman L.�g;A �iAA KL A ND
Jcn J. Kiska P.ichard D. Kuhn. Jr. Kay Scr ., .c
COUNTY PARKS Assrsranr lOan. ,, a:C. ar
2800 Watkins Lake Road -Waterford, Michigan48328-1917
810.858.0906 Fax 810-858.1683 TDD 810.858.1684
May 30, 1995
Mr. Lawrence R. Pernick
Commissioner District No. 20
Oakland County Board of
Commissioners
1200 N. Telegraph Rd., Dept. 470
Pontiac, MI 48341-0470
Dear Commissioner Pernick:
received your letter dated May. 4, 1996, inquiring about Parks and Recreation
Commission purchases.
In response, our staff has compiled the enclosed information on the three
specific purchases you referred to in your letter.
The Commission reviews each bid carefully and considers all criteria
established by the Purchasing Division in its decision; ie, delivery terms or the location
of a particular vendor for servicing.
Parks Chairman Pecky Lewis felt it would be best that your request for a review
of our purchases for the past 12 months be brought before the Parks Commission.
Our next meeting is Wednesday, June 7, and your request will be on the agenda for
that day.
If you have any additional questions, you are welcome to call me at 858-0909.
Sincerely,
J
Ralph Richard, Manager
Oakland County Parks and
Recreation Commission
Enc.
10-3
Mr. Lawrence Pernick
Page 2
May 30, 1995
1) The Purchasing Division is responsible for bidding and subsequently
establishing the blanket order for vehicle purchases in County
departments. The Parks and Recreation Commission has no input into
this process. Further clarification requirements on this matter should be
directed to Joe Hylla, Manager of Purchasing Division.
2) The two mobile stages from Century Industries met the required
specifications; the Wenger did not.
We purchased the alternate mobile stage from Century Industries for the
following reasons:
1. It has an acoustic band shell
2. People can see the entertainment or speaker better
3. It will provide something new and unique to what we have
4. In 1996 we could increase the rental cost of this stage
5. The stage is built to last and still has simplicity
6. The quality, safety, and structure of the stage was superior
3) Of the fungicides purchased, only the Thiram was not awarded to the low
bidder. Benham Chemicals' bid was $5.20 higher than the low bidder.
Upon inquiry to Joe Hylla, Manager of Purchasing, administrative costs to
issue a purchase order were cited at approximately $50.00.
In order to avoid that additional administrative cost for the sake of saving
only $5.20, the Parks Commission voted unanimously to award the
Thiram to the second low bidder, Benham Chemicals, who was the low
bidder for the other two chemicals you noted in your letter.
10-4
TURF CHEMICALS
ALL GOLF COURSES
We have received from Purchasing the following bids for the purchase of our
yearly supply of pesticides used for maintenance on the golf courses:
United Horti,
Terra
Turf
Lesco
Turfgrass
Burdicks
Benham,
Bloomfield
Hls
Frankenmuth
Chemicals
Owasso
Ohio
So. Lyon
Saginaw
Farmington
6 Cases
Clearys
Fungicide
$ 1,123.20
$ 1,062.00
$ 1,134.00
Did not
meet specs.
$ 1,032.00
12 Cases
Banner
Fungicide
$ 5,880.00
$ 5,760.00
A -ses
;ton
Fungicide
$ 1,305.48
1,251.80
$ 1,251.20
$ 1,264.00
$ 1,864.00
$ 1,260.00
4 Cases
Vorlan
Fungicide
$ 3,402.20
$ 2,500.00
$ 2,880.00
$ 2,496.00
$ 2,592.00
$ 2,713.00
4 Cases
Daconil
Fungicide
$ 1,500.00
Did not meet
specs.
$ 1,513.92
$ 604.00
2 Cases
Primo
Growth
$ 2,700.00
$ 2,680.00
Regulator
20 Gallons
Micro—nutri
Fertilizer
Did not meet
spec
522.60
20 Gallons
Thiram
Fungicide
$ 463.80
$ 449.00
$ 1,060.00
$ 616.00
$ 469.00
40 Gallons
Triamine
HF ' 'cide
$ 602.80
$ 796.00
10-5
ITEM #11
GENERAL PARK AND CAMPING RULES/REGULATIONS REVISION
The proposed rules and regulations as reviewed and revised
by staff, parks deputies and Corporation Counsel are enclosed
with the Commission agenda. Our rules and regulations were last
revised in April, 1988.
Staff has highlighted the rule changes from the existing
booklets for camping and general regulations and the proposed
combined revisions as a single booklet.
Please refer to the circled numbers in the current rules and
regulations and corresponding numbers noted in the proposed rules
and regulations booklet.
After adoption of the rules and regulations they will be
posted in prominent places in our parks. Printed copies will be
distributed to park patrons upon request and available in
brochure/information racks.
Also for your information, we have attached the Oakland
County Golf Course Rules that our system has been following over
the years.
Gordon Wyllie of the Corporation Counsel staff will be in
attendance at our meeting to answer questions relative to legal
issues.
OAKLAND COUNTY GOLF COURSES
Course Rules
1. Not more than four players together at one time.
2. Golf spikes, sneakers or flat sole shoes are permitted. Shoes with large
spikes; ie, football or baseball shoes, are not permitted. NO BARE
FEET.
3. Keep riding carts at least 30 feet from all greens. Use cart paths where
provided.
4. Each player must have his/her own set of clubs.
5. Players must be at least 18 years old to rent a riding cart. Only two
players permitted on a riding cart at one time.
6. Non -golfing walkers are not permitted (unless guiding a blind golfer).
7. We are not responsible for unattended equipment.
8. Coolers or insulated beverage containers are not permitted.
9. Players under the influence of drugs or alcohol, using excess vulgar
language, or behaving in a very offensive fashion will not be permitted
the use of the facilities.
10. All play is governed by U.S.G.A. rules except where modified by local
course rules.
Etiquette
1. In case of lost ball or other delay causing players to drop back more than
a full shot from the group ahead, the group behind should be allowed to
play through.
2. All scores should not be figured out while standing on the green which
was just completed.
3. All players should be courteous and friendly to other players.
Tee Times
1. Reservations for weekend or holiday starting times are accepted starting
the Wednesday before the weekend or holiday. We accept reservations
beginning at 6:00 p.m. on Wednesdays.
2. All reservations may be required to join together to form threesomes or
foursomes.
3. Accept only 18-hole reservations until 1:00 p.m. Nine -hole reservations
may be accepted after 1:00 p.m.
4. Weekday twilight reservations may be made the same day only.
11-2
Leagues
1. Golf league play is accepted at all county -operated courses, weekdays
only.
2. League play may begin as early at 7:30 a.m. through 11:30 a.m. or from
3:30 p.m. through 6:30 p.m. All morning leagues will occupy one nine
only (at the 18-hole courses). Afternoon leagues may occupy both nines
at the same time.
3. All leagues will have no less than a minimum of 16 players in a league
and run for 16 weeks.
4. All established leagues are to turn in league contracts for the coming
year by no later than October 1 of the current year or be subject to
possible forfeiture of their time slot.
5. Leagues wishing to play at county -operated courses may fill out an
application and turn it into the appropriate pro shop manager. All new
applications will be dated and filed for future possible openings.
6. All league applications and time slots are subject to approval by the golf
course supervisor.
7. Proof of residency from each league member is required. Non -county
residents will be required to pay a slightly higher fee.
11-3
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me to t, m 198 tl�, UP��ed by
ITEM 112
INDEPENDENCE OAKS
MAINTENANCE YARD PAVING
Bids were received for the paving of the maintenance yard at Independence Oaks on
May 22, 1995. The work for this project consists of grading and the placing of 4" of
asphalt of approximately 24,655 sq. ft. in the areas of the park office, maintenance
yard, and a portion of the entry driveway.
Three alternates were also included as follows:
Alternate #1 consists of recapping the pedestrian path from the boathouse to the boat
launch area with 1 1/2" of asphalt of approximately 940 sq. ft. This path is also a
link in the path system that connects to Twin Chimney Shelter.
Alternate # 2 consists of paving the park's residence drive with 4" of asphalt of
approximately 3,120 sq. ft.
Alternate # 3 consists of recapping the pedestrian pathway from the parking area to
the bridge at the Nature Center with 1 1 / 2" of asphalt of approximately 1, 500 sq . ft.
The bids are as follows:
CONTRACTOR
Allied Const .
Clarkston
Bush Brother
Farmington Hills
Asphalt Specialist
Pontiac
T & M Asphalt
Milford
Souter Asphalt
Troy
E & P Paving
Pontiac
BASE BID
ALT. 1
ALT . 2
ALT . 3
TOTAL
$18,663
$
1,166
$
3,110
$
1,562
$24,501
$21,300
$
1,125
$
2,933
$
1,200
$26,558
$22,750
$
1,750
$
3,400
$
1,750
$29,650
$23,150
$
2,300
$
3,400
$
1,500
$30,350
$29,642
$
2,280
$
4,308
$
2,100
$38,330
$36,530
$
1,564
$
4,143
$
1,400
$43,637
12-1
Staff has reviewed the bids and recommends awarding the contract to Allied
Construction for the Base Bid of $18, 663, Alt. #1 of $1,166, Alt. #2 a reduction to
$1,000 and Alt. # 3 for $1,562 for a contract of $22,391, plus a 10% contingency of
$2, 239, for a total budgeted amount of $24, 630.
The approved 1995 Capital Improvement Budget allocated $35,000 for this project.
12-2
ITEM #13
EXCEL HUSTLER MOWING TRACTOR
INDEPENDENCE OAKS
Excel mower equipment has been used by the parks operations staff for over
fifteen years. The primary reasons for this have been to standardize our
equipment, dependability, the long mower life, customer service and parts
availability that we have received from the Excel Corporation and their local sales
dealers.
Requests for quotation were solicited for the purchase of the following:
AIS CONST EQUIP JOHN DEERE DID NOT MEET SPECS
Lennox, MI
COMMERCIAL TURF
Pontiac, MI
W.F. MILLER
Novi, MI
ROCHESTER LAWN
Rochester, MI
SPARTAN DIST .
Auburn Hills, MI
HOWARD Y32H
EXCEL HUSTLER
(As bid)
NO SPECS SENT
$18,557.00
NO BID
NO REPLY
The parks operations staff at Independence Oaks request the replacement of
a 1989 Excel 440 Mower that has over 1500 hours of service and will be sold through
the Oakland County Surplus Equipment Auction. The replacement mower has a use
expectancy of 5-8 years.
Staff concurs with Purchasing to award this purchase to the bidder meeting
our specifications, W. F. MILLER, NOVI for the amount of $18,557.00.
Funds for this purchase are included in the 1995 Operating Equipment Budget .
13-1
MiArlw-IM. - - M
777� " 4411111- 4AMWN" =7 '
F. 0mbine th
le econqriiy;.
......... . . . . . . .
his*drive-'sys stem, d' 'cIt)ol,w6el-m6tor..j
st P, an in ivi
combined with new"STm',*
zero delivers rs
-de6ree.-roa.ius,tvr�169.",6nd;'tjnryi6,tch*e �� maneu�erabimaneuverability:Trim _Steering ,:provi. -a I It h e
agility and control of twin' ver, steering 31d: one
pow I d
900,• ',Iever. One- hand contrp6-.speecI,` """ turns
e ..braking ... forwarcl'or..ev*rse. Witl6rfitrue zaro
TH
ants
d ra
dius other obstacles, !us turning.. eis.yckv,
and mow,
4'sie�around trees
n cy ....square,corners
er,t28,5
--without backing up°for.'an.pther..pas.s..,,T61al. control
4206;)"'t
f the mower,
A4 PO'k .......... 0 :.!s: forward, .reverse :-'br6iki�` and
pq n
hn` t'N"'I'
IMP . $1141PAIP
iaw�orton-e,,hand ,',Y6611
turning mot
t p
6 -cut more acreage: in less time, and with less
iQd engir�e'tK
operator fatique.*than.,ey.ei beforets?,for'.Jop 9..Jr� OCIOA
:.Either model cawbei
actuallyip%lt
Hi -Lift BAC-VACTM:*c0114ction'.sy.stp'mi'.-,,'.
c prq.
"which vacuums the. u'r tan y
inches
hes to dump from the.driverfs seat
u.re. the��pro
or unsurpassed�
VI F performance; maneuverabillbr
,YSWMI�' it
;i�.and
econ omy,]ook no further -than *.�'th�',Hustler -'::
200 and 4400F.'
amps is e If
7352179,9-92'
",kin
05/25/95
14:21 8103490406
MAY-25-1995
15:54 FROM W.F. MILLER CO.
TO
AA
Husuer 4;zuuma
anu--a
A-ho
44V
Trim Steer" and diesel
power mean. Q11tsitandin
economy and productivity.
Season after season, the Hustler 4200 and Hustler 4400 are
your best values for high productiviy in medium to heavy turf
maintenance conditions. With a fuel efficient 21.5 horsepower
diesel engine, the 4200 provides plenty of power to drive a 60"or
72"deck, or any of the other optional turf maintenance or snow
removal attachments,
For heavier cutting requirements, step up to the Hustler 4400
with a four -cylinder, 28•horsepower diesel engine, Like the
Hustler 4200, the 4400 accepts all of the Hustler attachments, plus
dual Range Wings for more than 12 feet in cutting width.
Both models have liquid -cooled engines and low daily
maintenance requirements for long service life, In foci, Hustler's
simple design actually eliminates high maintenance items such as
chains, sprockets and tronsaxles.
The 4200 and 4400 feature the proven Hustler dual -hydrostatic
drive system with independent pumps and direct drive wheel
motors. This system, combined with one -bond Trim Steering TM,
g)ves you the ultimate in maneuverability. Hustler's true zero -degree
radius turning lets you mow around trees and other obstacles, even
cut square corners without backing up for another pass. Total
control of the mower's forward, reverse, braking and turning
motions is in the palm of one hand. You'll cut more acreage in less
time, and with less operator fatigue than ever before.
Either modal can be fitted with the rear -mounted 15-bushel Hi -Lift
BAC VACT"' collection system which vacuums the turf and
hydraulically raises S4"to dump from the driver's seat.
For unsurpassed performance, maneuverability and economy,
look no further than the Hustler A200 and 44001
TRACTION DRIVE SYSTEM: Type
Duof Hydrostatic, dosed bop system.
Pumps Tondem hydrostatic pump.
Vor;oblo displocemenf, axiol piston type.
Each pump powers One dri`ro wheel
motor. System opercles on 1 OW40
motor oil, Pump Drive Vbeh drive
kom engine crankshaft, cured for
easier starting. Filter 10 micron,
pressure side, replaceable spin -on ype,
Ground Speed 0-10 mph (0.15 kph)
forword and 06 mph (0.9 kph) reverse,
infinitely vgr;oble, Steering One hand
Trim Steering offors oil tho responsive
control of tw;n lever steering in o single
lever, Provides independent control of
Both of two drive wheels. Trim Steering
gives tho operator safe, $moon, fuming,
braking and drive speed control for
accurate trimming and superior
moneuverobiliy, Turning Radius True
zero degrees Turns w;th;n its own length,
CounZotar;ng, ;ndependently poworod
drive wheels.
BRAKES: Service Independent,
dynomlc brok;ng through hydrostolic
konsmissions. Parking Positive,
outornoti"pe drum and shoe. Hand -
operated lockovefoenter control lever on
ItA side of operator. Adjustable tension.
FRAME: Constructed of 3/16 in. (,5 cm)
welded steel and 2 in. x 2 in. (5 cm x 5
cm) steel torsion tubes with 1/8 in, and
3/16 in, (3 cm and ,5 cm) wolf thickness,
ATTACHMENT DRIVE: PTO shop,
splined, two highspeed U-joints. PTO
shaft speed; 3000 rpm,
ATTACHMENT CLUTCH:
Electromagnetic.
ATTACHMENT LIFT: Hydraulic
cylinder, hand lever control. K
ATTACHMENT TOOL BAR: Two -point
tool bor, quick di&Conned typo.
Constructed of 1/4 in. x 1/2 in. (.6 cm x
1.3 cm) welded steel,
AUYJUARY HYDRAULICS: Auxiliary
hydrti0c valve with monvol control laver
and quick couplers.
CAPACMCS: Hydraulic oil Model
A200.2,5 US got (9,51) Model 4400 -
2,5 US gol (9,51) Coating: Model
4200.2.50 US gal 19.5 ij Model 4400
-3.75 US gol (10.41) Fuel System:
11 US go, (41.81).
TIRES: Stondord root tires • 13 x 6,506
with rib tread. Three drive Hre opNons;
Regular (23 x 8.50.12) turf tread. Wide
(23 x )0,50.12) turf tread. Wide (23 x
I0.50.12) bar tread,
DIMENVONS. Length . 100 in, (254
cm). Widfh • 51 in, (129,5 cm), Height,
50.5 in. 1128 cm). Weight - 1500 lbs.
(681 kg)
$MEN FEATURES: Sofey interlock
systern with %col switch connected to
neutral lock and PTO switches. Steering
levers must be locked in neutral and PTO
switch mvst bo off bolore angina will $tort,
CC/ MOLS• Hondvperofed throttle,
Min switch, PTO dutch switch, pump
cliever, parking brake lever,
attachment lift lever, and auxiliary volve
lever. Ignition switch controls solenoid -
activated engine shvtoff,
P.01
INDICATORS: Flour meter, oil pressure
vroming fight, engine heat woming light
dad ollernotor warning light. Audible
s;gnaf for high engine temperature or
low engine oil pressure.
ENGINE SPECIFICATIONS
Make Kubota. Model Number
Model 4200 - D950 Model 4400 -
V1200, Type Mcdel 4200- Three
cylinder, 'Wino, 4 cyclo diesel, trquid-
cooled Model 4400 • ur Focyllnder, in.
line, 4 cycle diesel, liquid -cooled.
Construction Special nh9 4rcde cast
;ton cyl;nder block. Cm Qw cylinder
head. Chrome molybdenvm cronkshch.
Three4oyer aluminum alloy bearings.
Sphericobtyps combustion chamber.
Displacement Model 4200.56.6 cv.
in, (927 cc) Model 4400 - 75.49 cu in.
(1237 cc), Horsepower Model 4200 -
21.5 hp (16"rnfg. rating A 3000
rpm. Modr.144OO , 28.5 hp (21.3 kw)
mfg. rating 0 3000'rpm. Maximum
Torque Model 4200 - 41 fl. tbs. 0
1800 rpm, Model "00.5A,7 a. Ibs, 0
1800 rpm. Compression MxW 4200
- 22:1 Model 4400.22:1. Operating
rpm 3000 rpm (max, load), 3200 rpm
(no Iood), Starter 12-volt (,8 kw), gear
drive. Starter Assist Glow plug system
is standard. Ignition key operates system.
Charging Systm 12-volt, negative
grovnd, 25omp, boWriven oltcmotoe,
Lubrication Pa-;t ve pressure with
replaceable spin -on filter. Trochoid rotor -
type oil pump, Injector Pump Bosch K
typo m;ni pvmp, Injector Noszle ON
12 SDI 2. Crankcase Capacity
Model S20 - 4.5 quarts (4.31) Model
340 - 6 qts. (5,7 I). Air C1etinor Heavy-
dvy, remote-mwnted Donaldson Cyclo,
pace filter. Dry, reploceoble filter
element with cyclone preokeener. Service
indicator. Muffler Single, industriol-
ypa. Fuel Diesel No, 2. Fuel
Capacity 1 1 gal. (50.05 11 Fuel Filter
Replaceable, automotive-ype. Cooling
System Forced circulation with high-
capociy rddiotor and coolant recovery
system. Governor CMtr;fvgcl boll
mechanical ype.
Specif;colions subject to chonge
without notice.
13a3
ITEM #14
ROTARY MOWER
SPRINGFIELD OAKS ACTIVITIES CENTER
We have received from Purchasing the following bid for the
purchase of a 72" Toro diesel outfront rotary mower for the activities
center at Springfield Oaks:
Spartan Distributor
Auburn Hills
W. F. Miller
Novi
Weingartz
Utica
$12,358.00
Did not meet specs.
Did not meet specs.
Three other companies did not return a bid.
The Toro mower, which the specifications were written around,
has been our main rotary mower on golf courses for ten years, and we
presently have eight of these mowers and numerous implements that
attach to these Toro mowers.
This mower will replace a five year -old John Deere mower that is
in poor condition and will be placed in the County's fall auction.
Staff recommends awarding the bid to the single bidder, Spartan,
for $12,358.00.
Funds for this expenditure will come from the 1995 Operating
Equipment Budget.
14-1
The Proven
?erformers
For 20 years commercial mo%,:ing
professionals have put
Groundsmaster'300 Series
through rigorous tests against time
and terrain. And for 20 years the
300 Series continue to be the
preferred choice among these same
professionals. They have come to
rely on these commercial mowers to
handle even the most extreme
cutting conditions with unmatched
productivity.
The proven performers. Long on
durability. Tight on tums. With
power to spare. Today the 300
Series continue to advance your
expectations in measures of
reliability, efficiency and
unsurpassed quality of cut.
Whatever your situation or
application, there's a
Groundsmaster to serve your
nost demands.
Power -
Packed
Service life is optimized with
these liquid cooled performers.
Durably built engines, either
25 hp —diesel or 45 hp —gas, offer
fuel economy yet plenty of
power. The powerful 345 gas
version has its power regulated and
reserved to effectively increase
torque and power while reducing
noise and vibration. It also equips a
Distributorless Ignition System for
increased reliability and less
downtime.
Fully pressurized lubrication,
heavy duty air cleaners, industrial
sized radiator and engine protection
systems go a long way to enhance
engine efficiencies and keep you on
the job.
And routine servicing is so
simple it promotes itself. Designed
to open wide with conveniently
located, easy -to -reach components,
saves you time and fosters proper
servicing.
Incredible
Control
Groundsmaster design continues
to evolve in response to the specific
demands of today's turf
professional, even meeting future
expectations. Toro understands that
exacting control, superior traction
and a comfortable ride improves
operator performance making the
job easier, faster and ultimately
more profitable. To that end, there's
front wheel drive, rear wheel power
steering, single pedal
forward/reverse action. a compact
wheelbase and individual drum
wheel brakes. All for incredible,
smooth control and effortless "
maneuverability whether trimming
close, transporting or trailering.
14-2
ITEM 115
SPECIAL PARK DISTRICTS FORUM UPDATE
Assistant Manager Jon Kipke will make a short presentation on
the Special Park Districts Forum we are hosting on June 15 and 16.
Attached is the itinerary, along with a copy of the letter from
Governor John Engler that will be given to the over 100 attendees of the
Amm"11
15-1
DAY ONE: Tuesday, June 13
2-8 p.m. Registration at Auburn Hills Hilton Suites
5:30 p.m. Reception at hotel
6:30- Welcoming banquet and opening program at Pontiac Silverdome, home
9 P.M. of the Detroit Lions Football team.
9 P.M. Bus departs
9:20 p.m. Arrive at hotel; hospitality suite open
DAY TWO: Wednesday, June 14
6-8 a.m. Breakfast at the hotel
8:15 a.m. Bus departs
9:30 a.m. Lake Erie Metropark. Featured: Marshlands Museum and Nature Center,
Golf Course; Marina; Great Wave Wavepool.
Noon Lunch
12:30- Informational meetings with HCMA staff
1:15 p.m. from various departments
1:30 p.m. Bus departs
2 p.m. Arrive at Oakwoods and Willow. Paddle a voyager canoe at Oakwoods
Nature Center, Washago Pond Complex and maintenance area at Willow.
3:30 p.m. One bus from Willow goes to Oakwoods. Bus from Oak -woods goes
to Willow.
4 p.m. Late afternoon activities include swimming, bike riding, walking or
attending an interpretive program.
5-6 p.m. Willow Activity Area: Swimming, showers, walking and antique
car display.
6-8 p.m. Barbecue dinner and county western dance at park with dance instruction
8 p.m. Bus departs
9 P.M. Arrive at hotel
9:30 p.m. Hospitality suite open
DAY THREE: Thursday, June 15
6-8 a.m. Breakfast at the hotel
8:15 a.m. Bus departs
9:30- Wolcott Mill Metropark Farm Learning Center
10:30 a.m.
10:45 a.m-. Wolcott Mill Grist Mill
Noon
Noon Lunch at Wolcott Mill Grist Mill (CONnNUEDNEXT84GE)
I p.m. Bus departs
1:30 p.m. Metro Beach Metropark. Featured: Park tour includes large lake beach;
pool area; marinas; golf course; adventure golf course; interpretive center.
2:30 p.m. Break into groups for special interests, including a voyager canoe ride for
those who did not canoe the day before.
3:30 p.m. Bus departs
4:30 p.m. Arrive at hotel
6 p.m. Bus departs
6:30- Cocktails at Addison Oaks Conference Center,
7:30 p.m former summer estate of the Buhls - a prominent Detroit family
7:30 Dinner at Addison Oaks Conference Center
8:15- Welcome by Oakland County Parks and Recreation
10:15 p.m. Commission Chairman Pecky D. Lewis, Jr.; Oakland County Parks slide
presentation; entertainment
10:30 p.m. Bus departs
11 P.M. Arrive at hotel
DAY FOUR: Friday,- June 16
6-8 a.m. Breakfast at the hotel
8 a.m. Bus departs
8:30 a.m. Groveland Oaks County Park. Featured: Michigan's largest campground,
a waterslide, picnicking on three islands.
9 a.m. Bus departs
9:30 a.m. Independence Oaks County Park. Featured: IO Nature Center, Cohn
Amphitheater, and park tour.
11:30 a.m. Bus departs
Noon Waterford Oaks Activity Center. lunch and round -table discussions
12:45 p.m. Waterford Oaks County Park. Featured: Michigan's only refrigerated
toboggan run, The Fridge•, wave -action pool and waterslide; bicycle
motocross track - home of the 1994 world championships; preview of
Mobile Recreation, "recreation on wheels" program
2 p.m. Bus departs
3 p.m. Red Oaks County Park Waterpark
3:30 p.m. Bus departs
3:40 p.m. Red Oaks Sports Village. Featured: Grand prix mini car track; batting
cages; nation's first inflatable, dome -covered driving range; outdoor
driving range.
4:40 p.m. Bus departs
5:15 p.m. Arrive at hotel
6 p.m. (Optional) Leave hotel for dinner cruise
6:30 p.m. Arrive at boat dock
10:30 p.m. Bus departs
11 P.M. Arrive at hotel
15-3
STATE, OF IMICHIGAN
OFFICE OF THE GOVERNOR
I,ANSING
JOHN ENGLER
GOVERNOR
May 22, 1995
Dear Friends:
As Governor of the State of Michigan, it is my pleasure to welcome you to
Michigan -- The Great Lakes State! We are truly honored to host the "Great
Lakes, Great Parks" Special Park Districts Forum.
With a longer coastline than the entire eastern seaboard, 11,000 inland
lakes, 36,000 miles of rivers and streams, millions of acres of forest, and more
public golf courses than any other state, Michigan features world class
recreational activities from coast to coast, especially for water -related activities.
Michigan is also blessed with outstanding park systems that provide
visitors from all over the world with opportunities to take advantage of the state's
natural resources and beauty. Millions of people each year flock to the national,
state, regional, county, and local parks located within the state to engage in their
favorite outdoor recreational activity.
The Huron -Clinton Metropolitan Authority and Oakland County Parks And
Recreation Commission are two of Michigan's most outstanding park systems.
They serve as good examples of the variety and excellent quality of recreational
resources available to the outdoor enthusiast. I'm sure your tour of their parks
will be both informative and pleasurable.
Enjoy your stay in Michigan, and I. hope. that you will be inspired to visit our
Great Lakes State again.
Sincerely,
John Engle4
Governor
15-4
ITEM 116
WATER TOWER
SPRINGFIELD OAKS ACTIVITIES CENTER
Staff will present for your information the attached report from
Dixon Engineering on the condition of the Springfield Oaks Activities
Center water tower.
This 24-year old water tower has never been repainted. Based on
the estimated cost for repair and repainting, staff feels there are a couple
of options to look into:
-- Bidding of the repair and painting should drive the cost down
-- Do repairs and minimal repainting
-- The tower's primary purpose is for the fire sprinkling system.
Investigate the cost of elimination and removal of the water
tower. Replace with a dry chemical fire sprinkler system.
Staff will be available to answer any questions and receive
direction from the Commission for future action.
16-1
ENGINEERING AND
INSPECTION SERVICES
FOR THE COATING INDUSTRY
OAKLAND COUNTY MICHIGAN
150,000 GALLON SPHEROID
1104 Third Avenue
lake Odessa, MI 48849
Fax 1-616-374/7116
Telephonel-616-374/322'
PRELIMINARY STRUCTURAL INSPECTION
INSPECTION PERFORMED 04/19/95
REPORT PREPARED 05/17/95
Members: Steel Structures Painting Council 16-2
American Water Works Association
Consulting Engineers Council
CONCLUSIONS:
The wet interior coating is an aluminum vinyl system which is in poor condition. No lead
was found in the primer.
2. The dry interior coating is an aluminum vinyl system over a red lead primer. The coating
is in fair condition.
3. The exterior coating is an aluminum vinyl system over a red lead primer. The coating is in
fair -to -poor condition.
Note from William J. Dixon: All coating systems are aluminum vinyls and the assumption
would be they all had the same primer. No one was concerned in 1971 about lead in the
primer on steel structures, and it was an excellent system. My first reaction was the
laboratory analysis was wrong. There was a possibility that a dilution factor was not
included in the calculation of total lead, and the lab was asked to recheck. A dilution
factor of 1000 would raise the result to 17%, which would be within the acceptable range
when compared to the exterior coating. Other than a dilution, it would not be a misread
by the computer; it would have to be a total breakdown. A partial read would be an
incomplete scan, but the results should be in the range of 1 to 20%. This reading was 170
ppm as compared to 200,000 ppm. The computer did not shutdown because it was right
back to 20% for the next two readings.
4. The tank has a 4 in. fill line which is insulated with a styrofoam insulation with taped
seams.
5. The tank has a 10 in. draw line which also is insulated with styrofoam insulation, with
taped seams.
6. The roof venting area is a solid area around the access tube, and is not screened.
7. The overflow pipe extends from the high water level down through the interior riser, and
exits through the basebell cone The overflow pipe is screened and has a concrete splash
pad beneath.
8. The tank's ladders do not contain fall prevention devices. The ladder in the riser is caged.
9. A makeshift railing has been installed by the owner around the roof access hatches.
10. The platforms in the riser are rusted. The bottom platform had 1 in. of standing water
because the drain pipe was plugged.
11. A boiler is located in the basebell cone for heating water to keep the tank from freezing.
12. Both the fill and draw lines have glandular -type expansion joints located in the pit. The
expansion joints are rusted, but are in working condition.
16-3
13. The roof access hatch to the wet interior does not completely close because of
interference from the makeshift railing.
RECOMMENDATIONS:
Abrasive blast clean to a near white condition (SSPC-SP10), and repaint the tank's wet
interior with a three (3) coat epoxy polyamide system. The estimated cost is S21,000.
2. Spot power tool clean and recoat the tank's exterior. The estimated cost is 522,000.
Abrasive blast clean and repaint the topside of the two platform landings in the riser. The
estimated cost is $2,000.
4. Install a safety railing on the roof s exterior, and remove the makeshift railing. The
estimated cost is $1,800.
Remove the metal box installed over the fill pipe. Install a deflector plate over the fill line.
The estimated cost is $600.
6. Repair the hole that has rusted through the roof around the access tube. The estimated
cost is $600.
7. Install a roof vent on the exterior roof for additional venting. The estimated cost is
$2,500.
Install rail -type fall prevention devices on the interior ladders. The estimated cost is
$2,000.
9. As an alternative to spot power tool cleaning and recoating the tank's exterior, consider
abrasive blast cleaning to remove the lead based coating on the dry interior and exterior.
However, to accomplish this, the tank would have to be totally contained. The cost for
containment and following lead abatement procedures is approximately $120,000. The
estimated cost to repaint the dry interior and apply a two (2) coat epoxy system is
$18,000, and abrasive blast clean and recoat the exterior with a four (4) coat epoxy
polyurethane system is $27,000. Project cost is $165,000 to remove the lead based
coating on the dry interior riser and exterior.
10. Install a 3 in. Shand and Jurs ice -free mud valve at a cost of $4,200.
16-4
ROJECT SUMMARY:
Repairs: Install Roof Railing
S 1,800
Remove Metal Box and Install Deflector Plate
600
Repair Hole in Roof
600
Install Roof Vent
2,500
Install Rail -Type Fall Prevention Device
2,000
Repair Insulation
300
Install Mud Valve
4.200
Total Repairs
S 12,000
Repaint
Repaint Alternate
Interior
$ 21,000
$ 21,000
Dry Interior
Platforms only
2,000
Lead Removal
18,000
Exterior
Spot Clean & Recoat
22,000
Lead Remove! & Total Repaint
27,000
Containment & Lead Concerns
120,000
Total
$ 45,000
$186,000
Repairs
12,000
12,000
Engineering & Contingencies
6,000
28,000
Total
$ 63,000
$226,000
16-5
INTRODUCTION:
On April 19, 1995, Dixon Engineering, Inc. (DIXON) performed a preliminary structural
inspection on the 150,000 gallon spheroid elevated water storage tank located at Andersonville
Rd. at the Springfield Oaks Parks. The purpose of the inspection was to evaluate the condition of
the interior and exterior coatings, inspect the structural integrity of the tank, and check for
compliance with health and safety regulations. Scheduling and arrangements for the inspection
were completed through John Kipke. Inspectors for DIXON were Kenneth R. Benson and Todd
Adams, Staff Engineers, and John Bethell, Staff Technician. Tom Gibbs provided around
assistance during cleaning and inspection. A sterilized sewer jet cleaner was provided for cleaning
the tank's interior, and was operated by employees of the sewage district. After completion of
cleaning and inspection, DIXON supplied chlorine for chlorination of the tank per AWWA
Method No. 3.
The tank is a 150,000 gallon spheroid and approximately 100 ft. to low water level. The tank was
designed, fabricated, and constructed by Chicago Bridge and Iron in 1971. The tank is of welded
construction. After completion of construction, the tank also was painted by Chicago Bridge and
Iron with aluminum vinyl coatings.
WET INTERIOR CONDITIONS:
The coating on the tank's wet interior is an aluminum vinyl coating and in poor condition. The
coating is 90% intact on the bowl with alligatoring of the coating. The bowl's primer is 98%
intact. On the sidewalls, the coating is approximately 75% intact, with the primer approximately
95% intact. On the roof, the coating is 98% intact (topcoat and primer). The steel substrate has
minor corrosion with no pitting evident, except on the roof area where there is heavy scale rusting
along the lap seams and around the access tube venting area. A hole has rusted through the roof
in the area around the access tube. The hole is approximately 12 in. long.
A sample of the wet interior coating was taken and analyzed for lead content. Lead content was
determined at 0.017% lead, which indicates the coating is not a lead based coating.
The tank had approximately 16 in. of mud sediment in the mud settling area of the bowl.
The tank has a 4 in. diameter fill line which extends into the bowl, and up to a level near the high
water level. The tank has a separate 10 in diameter draw line. The draw line has a deflector plate
over the top.
The owner's personnel has installed a square box which is suspended from the roof using a chain
over top of the fill pipe. However, the box has moved off the fill pipe where it had been installed.
The box was intended for use as a deflector/diffuser plate. There is a ladder which extends from
the roof access manway down to the bowl, along the access tube. The ladder is in very good
condition. The only venting area for the tank is an area around the access tube where the access
tube goes through the roof. Minimal venting has resulted in corrosion at the edge of the vent
area.
16-6
DRY INTERIOR CONDITIONS:
The dry interior coating is an aluminum vinyl system which is in fair condition. The coating is
over a lead based primer. A coating sample was taken and tested for lead levels. The level is
approximately 21 %.
The aluminum riser coating has numerous sags and runs throughout. There are minor areas of
coating failure and spot surface rust along some of the riser weld seams. In the access tube, there
are minor pinhole spots of coating failure and surface rust.
The tank has a 4 in. overflow pipe which exits through the access tube at high water level, and
extends down through the dry interior and exits through the basebell cone. The dry interior also
contains a 4 in. fill line, and a 10 in. draw line which extend from the basebell cone up to the bowl.
Both lines are insulated with a styrofoam-type insulation with taped seams. There are couple
small areas of missing insulation in the riser.
The tank's dry interior ladders are in very good condition. The ladder in the riser is caged;
however, the ladder does not conform to OSHA requirements because the ladders do not contain
fall prevention devices. There is an 11 in. x 15 in. elliptical manway to the wet interior from the
access tube, above the top platform landing in the riser. The access manway showed no signs of
leaking.
The riser has a platform at top of the basebell cone, and another platform at top of the riser under
the bowl of the tank. The platform has extensive coating failure and surface rust. The bottom
platform had approximately 1 in. of standing water because the drain was plugged. There also are
three stiffener angles in the riser.
The basebell cone contains valves and piping to drain the tank. There also is a hot water boiler
located in the basebell cone to help keep the tank from winter freezing. The boiler system and
piping were not inspected as part of this contract. The boiler draws from the 10 in. fill line and
recirculates hot water back to the 4 in. fill line. The basebell cone is insulated on the interior with
a spray -type insulation. The insulation is in good condition.
There is a valve pit in the bottom of the basebell cone. The pit is also heated and contains the
expansion joints, both on the fill and draw lines. The expansion joints are heavily rusted;
however, staining indicated at least 114 in. of movement. Therefore, they appeared to work
properly.
16-7
EXTERIOR CONDITIONS:
The exterior coating is an aluminum vinyl system which is in fair -to -poor condition. The coating
on the basebell cone has numerous, small spots of coating failure and oxidation. The coating also
has significant dirt streaking, and a small amount of primer bleed -through. The riser coating is in
fair condition, with dirt streaks and oxidation. The bowl of the tank is in fair -to -poor condition,
with dirt streaks and oxidation on the underside of the bowl. The topside of the bowl has
extensive primer bleed -through on the roof with minimal remaining topcoat.
Two coating samples were taken of the exterior and analyzed for lead content. Results indicated
lead levels of 20% and 32%, which indicates the coating is definitely a lead based coating.
Two cross -hatch adhesion tests were performed on the tank's exterior. Test results indicated
adhesion is relatively good; therefore, it is permissible to recoat over the coating.
On the exterior roof, the owner has installed a railing around the access manway to the wet
interior, and over to the access manway from the access tube. The railing does not conform to
OSHA standards, and interferes with closing of the roof access hatch to the wet interior.
The tank's venting area is a small area around the access tube through the roof. The area is not
screened. At top of the riser there is a bird hatch manway to the exterior from the top platform
landing. There are two painter's rings around the top of the riser for maintenance work.
On the basebell cone, at the bottom of the riser, the vent pipe for the boiler extends through the
basebell cone on the back side of the tank. At the side of the riser, the 4 in. overflow pipe extends
through the basebell cone, and discharges over a concrete splash pad. The overflow pipe is
properly screened. Also, there is an access door to the basebell cone which has a lock for
preventing unauthorized access. Above the door there is a warning bell and an exterior light.
The tank's foundation, grouting, and anchor bolts are in good condition.
INTERIOR RECOMMENDATIONS:
DIXON recommends the wet interior be abrasive blast cleaned to a near white condition (SSPC-
SP10), and painted with a three (3) coat epoxy polyamide system. This system has good ice
abrasion resistance characteristics, and an expected life of fifteen years. The estimated cost to
abrasive blast clean and repaint the wet interior is $22,000.
Prior to interior painting, repair the hole rusted through the roof by welding a plate. The
estimated cost for the repair is $600, providing other weld repairs are completed at the same time.
Remove the chain and box hanging from the roof. A deflector plate is recommended to disperse
heated water. An elbow also would work to deflect the water back down. A deflector plate
16-8
could be installed at an estimated cost of S600. We also recommend an additional roof vent be
installed at a cost of S2,500. The vent would lessen corrosion in the area of the access tube, and
provide adequate interior venting.
Install a 3 in mud valve in the bowl of the tank for draining mud sediment from the tank. The
valve should be tied into the overflow pipe above the top platform landing. The estimated cost is
S2,500.
DRY INTERIOR RECOMMENDATIONS:
DIXON recommends the topside of the platform landings be power tool cleaned to a SSPC-SP 11
finish, and coated with two (2) coats of epoxy polyamide. The estimated cost to abrasive blast
clean and repainting is $200. If the exterior lead based coating is removed, remove all the dry
interior coating at the same time. Apply a two (2) coat epoxy polyamide system. The costs of
OSHA concerns would be common to the dry interior and exterior. The estimated cost is
$27,000. If completed separate from the exterior, the estimated cost would be $60,000.
The interior ladders do not conform to OSHA standards. Install a rail -type fall prevention device
on all interior ladders. The estimated cost is $2,000.
EXTERIOR RECOMMENDATIONS:
DIXON recommends removal of the existing railing on the roof, and installation of a MiOSHA
grade railing. The estimated cost is $1,800.
Because the exterior coating contains a high level of lead and has fairly good adhesion, we
recommend the tank's exterior be spot power tool cleaned with vacuum attachments, and
recoated. The estimated cost for recoating is $12,000. The coating then should last an additional
ten years before significant problems are noted. Aesthetically, the coating should be acceptable
for eight years.
As an alternate, we recommend abrasive blast cleaning the exterior to a commercial grade
condition (SSPC-SP6), and recoating with a four (4) coat epoxy polyurethane system. The
estimated cost to abrasive blast clean and repaint the exterior is $27,000, with another $120,000
anticipated for containment and disposal of the spent abrasive and conformance with lead
regulations. The estimated life of this option is fifteen years with at least two paint overs at
twelve years each before abrasive blast cleaning would again be required. This option eliminates
the lead based coating, and helps keep down the cost of future maintenance, but comparatively,
the cost of a new 200,000 gallon tank is approximately $375,000. .
16-9
COATING ANALYSIS:
Two paint samples were taken from exterior surfaces, one paint sample from the wet interior, and
one from the dry interior. DIXON completed tests on all samples for total lead, and one on an
exterior sample for chrome and cadmium.
All samples were run for lead because lead is the most prevalent heavy metal element found in the
coating used in the past on steel structures. The DNR requires coating analysis for lead prior to
any coating removal projects. The level of lead is important to the contractor. While he cannot
determine what the exact exposure to his employees will be, it does assist him with gearing his
work to meet OSHA standards. The lead standard requires a presumption that lead is present
until it can be proven otherwise. Chrome and cadmium were tested on one of the exterior
samples because of possible disposal problems. Cadmium also has a strict OSHA standard which
is a factor of ten times stricter than the lead standard. The cadmium standard does not require the
presumption of metal being present. Test results indicated lead at 20% - 32% (200,000 - 320,000
ppm) on the exterior, and 0.017% (170 ppm) on the wet interior coating. The dry interior tested
at 21% (210,000 ppm). Chromium is present on the exterior at 0.012%. Cadmium is below
detectable limits. Results indicate the existing exterior and dry interior coatings are lead based
coatings which will require full containment during removal. The wet interior coating is
considered lead-free.
16-1Q
ITEM 117
MANAGER'S REPORT
---Fridge Update: Per Commission request, enclosed is an update on the 94-95
season for The Fridge. Staff will be available to answer any questions you may
have.
---Attached is a copy of the updated study compiled by staff on the fees and
charges for golf courses around the greater metropolitan Detroit area for your
information.
---Also attached is a response from the City of Farmington Hills on the Greening
Road paving project.
---The next Commission meeting is tentatively scheduled for Wednesday, June 21.
For July, staff is requesting the date be moved to Wednesday, July 12. Please be
prepared to discuss this at the meeting.
17-1
C11 �iC�
pARKSO� R�ECR�q�OUNTy
y
11 NN, 0119 M.
LL
Department of Public Services z'
Division of Building Maintenance 473-9520 MAY _ j 1C 810/473-9521
Division of Engineering 473-9590 ' 95
Division of Public Works 553-8580 Q�SS I M1^ FAX 810i474-5925
(AND
City VFa=14ton Hill
31555 ELEVEN MILE ROAD, FARMINGTON HILLS, MICHIGAN 48336-1165
April 27, 1995
Mr. Ralph Richards
Oakland County Parks & Rec. Dept.
2800 Watkins Lake Rd.
Pontiac, MI 48054-1697
RE: Paving of Greening, West of Glen Oaks Golf Course
Dear Ralph:
I am sorry that I was unable to attend your Board Meeting on
April 5, 1995. However, the City's interest was well represented
by Messrs. David Call and James Cubera. I understand that the
Board did not feel that you should participate in the improvements
to Greening similar to the abutting properties.
This is unfortunate, since this action will require the residents
within the district to pay a higher cost. The City is doing
everything it can with the design to minimize the cost, and still
retain the full benefit of the paving. This will require a reduced
pavement width and unimproved drainage on the section that abuts
the golf course. We are, therefore, proceeding with a revised
project without your participation.
cc: D. Call
TPB/sg
Very truly yours,
w
Thomas P. Biasell
Director of Public Services
17-2
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