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1"4AKLAND
COUNTY PARKS
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
810.858.0906 Fax 810.858.1683 TDD 810.858.1684
OAKLAND COUNTY PARKS
AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
George W. Kuhn
Pecky D. Lewis, Jr.
Nancy McConnell
Chairman
John E. Olsen
Ralph Richard
Ruth Johnson
L. Brooks Patterson
Manager
Vice Chairman
Lawrence Pernick
Jon J. Kipke
Richard D. Kuhn, Jr.
Kay Schmid
Assistant Manager
Secretary
Richard Skarritt
April 24, 1996
A meeting has been called of the PARKS AND RECREATIONS
COMMISSION as follows:
PLACE . . . . . . . . . . . . . PARRS AND RECREATION OFFICE
2800 WATKINS LAKE ROAD
WATERFORD, MI 48328
TIME . . . . . . . . . . . . . WEDNESDAY, May 1, 1996
9:00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the
authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County
Parks and Recreation Commission.
Sincerely,
Ralph Richard
Manager
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 1, 1996
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes for Meeting April 19, 1996.
4. Public Comments.
5. Transfer Voucher Register for 1st Quarter.
Oak Management, Inc. Credit for Services Rendered Register.
6. Statement of Operations for 1996 for Month ending 3/31/96.
7. Capital Improvement Budget for 1996 as of 3/31/96.
8. Check Presentations - Oakland Parks Foundation. R. Richard / 858-0909
9. 1995 Audit Report F. Trionii / 858-4607
10. 1996 CIP Budget Amendment " "
11. Oak Management Interest Charge " "
12. Sanitary Sewer Project - Orion Oaks. D. Stencil / 858-4944
13. Temporary Construction Easement Request - Orion Oaks. "
14. Camping Site Service Facility Shortage - Addison Oaks. "
15. Bid Item: Replacement Grounds Utility Vehicle - Groveland Oaks. "
16. Bid Item: Fireworks Display - Addison and Groveland Oaks. "
17. Bid Item: Grates - Waterford Oaks Wave Pool. J. Sowels / 858-0910
18. Follow-up Retreat Agenda Items:
Golf 2000 M. Thibodeau / 858-4630
Commercial Tree Program D. Stencil / 858-4944
19. Commission By -Laws R. Richard / 858-0909
20. Manager's Report "
21. Old Business.
22. New Business
22. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 19, 1996
The meeting was called to order at 1:28 p.m. by Chairman Pecky D. Lewis, Jr. in the Garden Room of the
Addison Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Nancy
McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George Kuhn, Rudy Lozano, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the minutes of the meeting
of March 20, 1996, and the Public Hearing of March 20, 1996, as written.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Pernick, supported by Mrs. McConnell to approve the payment of Vouchers
3-1 through 3-242, plus the Interdepartmental Payment Register for the January charges paid
in February and the February charges paid in March.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February 29, 1996, was accepted as filed.
3-1
(Commission Meeting, April 19, 1996)
CAPITAL IMPROVEMENT BUDGET UPDATE:
The 1996 Capital Improvement Budget Update as of February 29, 1996, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for March, 1996, was accepted as filed.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mrs. Johnson, supported by Mrs. McConnell to award the bid for the purchase of
42 each 19" x 30" granite tee signs for the golf courses to the low bidder, Wood Graphics,
in the amount of $14,448.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Pernick to award the bid for the purchase of 650
yards of washed, bentgrass sod for Springfield Oaks Golf Course to the low bidder, Huber
Ranch Sod, in the amount of $6,175.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Pernick, supported by Mrs. McConnell to award the bid for the purchase of ten
solid plastic bathroom partitions for the women's shower room at the Red Oaks Waterpark
to the low bidder, Detroit Door, in the amount of $8,240.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Vice Chairman Johnson requested staff investigate through Purchasing whether or not Gamalski, the low
bidder for these partitions the last time they were ordered, was invited to bid.
Moved by Mr. Skarritt, supported by Mr. Pernick to split the bid for the annual supply of
chemicals for the golf courses and award as follows: 2 cases of Bayleton Fungicide, 4 cases
of Spotrete Fungicide, and 8 gallons of Confront Herbicide to the low bidder, Terra, in the
amount of $1,803.82; 3 cases of Turfside and 6 cases of Pennstar to the low bidder, Scotts,
in the amount of $1,425.20; 3 cases of Touche Fungicide, 6 cases of 3336 Fungicide, 7
cases of Daconil Fungicide, and 8 cases of Dissolve Herbicide to Benham in the amount of
3-2
(Commission Meeting, April 19, 1996)
$5,061.90; and the 7 cases of Banner Fungicide, 4 cases of Fungo 50, 11 cases of
Secuquentia, 7.5 gallons of Primo-Reg., and 1 case of Exhalt Sticker to the low bidder,
Turfgrass, in the amount of $8,179.00. Total amount of this purchase will be $16,469.92.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to award the bid for the purchase of 15
each 78" rafts for use at the group raft ride at the Waterford Oaks Waterpark to Canyon
Manufacturing in the amount of $14,613.55.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
POINT OF SALE - WATERFORD OAKS AND RED OAKS WATERPARKS:
Chief of Administrative Services Frank Trionfi reviewed the proposed point -of -sale automation system for the
Waterford Oaks and Red Oaks Waterparks and the Requests For Quotations received from Purchasing for
this project.
Staff recommended awarding the contract to Lasergate Systems, which will include the host server software,
point of sale software, monitors, keypads, electronic cash drawers, ticket printers, turnstiles and turnstile
software, plus installation, integration, and training.
Purchase of the hardware will be the responsibility of Information Technology; Parks and Recreation will then
lease the hardware on a monthly basis.
Moved by Mrs. Schmid, supported by Mr. R. Kuhn to award the contract for the point -of -sale
automation system for the Waterford Oaks and Red Oaks Waterparks to Lasergate Systems,
including the host server software, point of sale software, monitors, keypads, electronic cash
drawers, ticket printers, turnstiles, turnstile software, installation, integration, and training.
Amount of the contract will be $79,837, plus a seven percent contingency in the amount of
$5,588, for a total budgeted amount of $85,425. Funds for this purchase will be transferred
from the Operating Budget Contingency to the Administration's Computer Services
Development Line Item.
ROLL CALL VOTE:
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
3-3
(Commission Meeting, April 19, 1996)
SPRINGFIELD OAKS ACTIVITIES CENTER WATER TOWER:
Assistant Manager Jon Kipke reviewed the water tower repair project at the Springfield Oaks Activities Center,
noting the tower must stay for fire protection purposes and it must be repaired and repainted. Therefore, in
order to proceed, staff requested the following:
Authorization to take bids for a new potable water system consisting of well, holding tanks, piping, and
installation, at an estimated cost of $17,000.
Award contract to Dixon Engineering for bid and contract documents for repair and painting of the
water tower at a cost of $3,100.
Award contract to Dixon Engineering for contract administration and inspection of water tower repair
and painting at a cost of $9,210.
Discussion followed, after which Commission directed staff to investigate the costs of installing a pond at the
park for use as an alternate water source for fire protection, similar to the one at Mt. Holly Ski Resort.
Vice Chairman Johnson also suggested staff investigate what Holly School District uses for alternate sources
for fire protection.
WATERFORD OAKS FRIDGE LIFT:
Assistant Manager Jon Kipke noted that staff has been investigating the possibility of using a mechanical
system to deliver the toboggans from the bottom of the run to the top of the starting tower at The Fridge. This
is being considered for several reasons, including safety (encouraged by Risk Management) and ease of use
by park users, plus a savings in staff time and less wear and tear on the toboggans themselves.
Mr. Kipke reviewed a proposed received from Slide One, a design/manufacturer of lift systems for outdoor
tube rides, for the installation of a conveyor system.
Discussion followed, after which the Commission concurred to have staff investigate a system that will lift the
toboggans from the back of the tower up to the top rather than coming all the way from the bottom of the run
to the top of the tower.
Commission and staff will tour the facility after the May 1 Commission meeting.
EXECUTIVE SESSION
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to adjourn to Executive Session.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Meeting was adjourned to an Executive Session at 2:55 p.m.
Meeting was reconvened at 3:04 p.m.
3-4
(Commission Meeting, April 19, 1996)
LYON OAKS ACQUISITION:
Moved by Mrs. Schmid, supported by Mrs. McConnell to authorize staff to offer the owner of
the 20-acre parcel adjacent to and surrounded by Lyon Oaks the amount of $40,000 for the
purchase of this parcel.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to authorize staff to negotiate with the
owners of the 15-acre parcel and 3-acre parcel adjacent to Waterford Oaks for the purchase
of these parcels based on the appraisals approved by the Michigan Department of Natural
Resources.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Schedule for upcoming meetings is as follows:
Wednesday, May 1
Wednesday, May 15 CHANGED TO Wednesday, May 22
Wednesday, June 5 CANCELLED
Wednesday, June 19
Wednesday, July 17
The meeting was adjourned at 3:13 p.m.
��
Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary
3-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
OAK MANAGEMENT, INC
END,RED REGISTER
CREDIT FFORSERVI
IST QUARTER,
]996
Page 1
nMnTTNT
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
TRANSFER VOUCHER REGISTER
FOR 1st QUARTER, 1996
TRANSFER
VOUCHER NO. DEPARTMENT OR FUND PURPOSE AMOUNT
1-202
O.C. General Fund
Accts. Pa .,Dec. property taxes refunded-Admin.
$ 1,179.27
Total for Transfer Voucher Register
$ 1,179.27
Page 2
ITEM #8
CHECK PRESENTATIONS
OAKLAND PARKS FOUNDATION
8-1
ITEM #9
1995 AUDIT REPORT
Enclosed is a copy of the audit report fiom Janz and Knight, of the financial records for
1995 of the Oakland County Parks and Recreation Commission. The report shows we are in
sound financial condition. Our revenue budget had a favorable variance of $934,044. The
expense budget had a savings of $210,353. This results in an additional $1,144,397 for capital
projects than originally budgeted, $464,010 more than the revised budget estimate figures we
used in the 1995 Capital budget.
As indicated on page 13 of the audit report, several of our cost centers show an excess of
expenditures over budget; however, the total expenditures for operations are $210,353 under the
total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act and the
Commission By-laws, staff recommends the Commission amend the 1995 operating budget to
$9,855,630 with the individual amounts for each budget center to be the same as those shown in
the "actual" column of page 13 of the report.
The net worth of the Commission as of December 31, 1995 as indicated on page two was
$55,579,016. This includes a fund balance of $12,100,943, of which $8,026,464 was reserved
for 1994 outstanding capital projects, and $4,074,479 was unreserved. However, most of the
$4,074,479 was already included in the 1995 Capital Improvement Budget as a funding source.
9-1
ITEM #10
1996 CIP BUDGET AMENDMENT
Staff is requesting Commission approval to adjust the 1996 Capital
Improvement Projects Budget by $434,616 to reflect the additional monies
available as a result of the 1995 Operating Budget's actual revenue and
expense figures.
The additional funds will be placed in the CIP contingency fund.
10-1
UNRESERVED OPERATING FUND BALANCE, 12/31/94
1995 ACTUAL OPERATING REVENUE
1995 ACTUAL OPERATING EXPENSE
1995 ACTUAL OPERATING DEPRECIATION
1996 ADOPTED OPERATING REVENUE
1996 ADOPTED OPERATING EXPENSE
1996 ADOPTED OPERATING DEPRECIATION
DNR GRANTS:
LAND ACQUISITION - LYON OAKS
LAND ACQUISITION - ROSE TOWNSHIP
PLAY LOT - GROVELAND OAKS
TOBOGGAN RUN - WATERFORD OAKS
NATURE CENTER - INDEPENDENCE OAKS
LAND ACQUISITION - WATERFORD OAKS
DONATIONS:
NATURE CENTER - INDEPENDENCE OAKS
BUILDING ADDITION - SPRINGFIELD OAKS A.C.
ELECTRICAL UPGRADE - SPRINGFIELD OAKS A.C.
1995 OPERATING EQUIPMENT
1996 OPERATING EQUIPMENT
OPERATING EQUIPMENT REPLACEMENT (AUTOMOBILES)
$13,927,152
(9,855,630)
------------
$13,699,323
(10,557,998)
------------
$752,726
542,500
55,000
250,000
225,000
172,500
------------
$50,000
40,000
10,000
------------
FUNDS AVAILABLE FOR CAPITAL DEVELOPMENT AS OF 3/31/96
LESS 1996 CAPITAL DEVELOPMENT BUDGET AS OF 8/31/95
ADDITIONAL FUNDS AVAILABLE TO THE COMMISSION
RECOMMENDED TO BE DISTRIBUTED AS FOLLOWS:
TO CONTINGENCY
$ 3,632,239
4,071,522
475,808
3,141,325
584,221
1,997,726
100,000
(550,000)
(555,265)
(600,000)
------------
$12,297,576
(11,862,960)
$434,616
$434,616
10-2
ITEM #11
OAK MANAGEMENT INTEREST CHARGE
Persuant to Commission request, staff will be implementing an
interest charge on the unpaid balance for Oak Management in the form of
a five percent charge on any unpaid balance over $30,000.
Staff is recommending approval for immediate implementation.
ITEM #12
SANITARY SEWER PROJECT
ORION OAKS
County Commissioner Larry Obrecht has requested discussion on the Orion
Oaks sanitary sewer project.
12-1
ITEM #13
TEMPORARY CONSTRUCTION EASEMENT REQUEST
ORION OAKS
Orion Oaks Elementary school is currently under construction on the east side of Joslyn
Road, across the road from Orion Oaks Park, approximately 1/4 mile south of Clarkston Road.
Greiner, Inc., a construction management firm on behalf of the Orion Community
Schools, is requesting the Commission grant a 15' x 220' temporary construction easement. The
easement is necessary for the construction of a traffic by-pass lane for the entrance of the school
as specified by the Road Commission for Oakland County. The primary use of the construction
easement is ditch drainage, which involves grading, plus removing and replacing an existing
fence during construction.
Pat Campbell, Corporate Real Estate Attorney, and staff have reviewed the plans and
have no objections with the request.
The Commission is requested to pass a resolution authorizing the easement request for
consideration by the Oakland County Board of Commissioners.
Staff will make a presentation at the meeting.
13-1
Greiner, Inc.
34405 West 12 Mile Road
40 Suite 299
Gre
® Farmington Hills, Michigan 48331
(810) 553-9449 iner FAX: (810) 553-9571
April 2, 1996
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford, Michigan 48328
Re: Road Rights -of -Way/Construction Easement
Joslyn Road south of Clarkston Road at Drives to
Orion Oaks Elementary School - Orion Township
Dear Sirs:
As Architect/Engineers for the Lake Orion Community Schools we have prepared plans and are now under
construction for the above named project. A requirement for the project was providing access to Joslyn Road
which in turn required a review by the Road Commission for Oakland County and a permit issued by them
for all work within the Joslyn Road Right -Of -Way. A preliminary review of the Site Plan was forwarded
to the Road Commission on July 27, 1996, for their review and comments. Their preliminary review
comments were incorporated into the final plans for bidding and permit application.
Within this plan was a requirement to regard a minor portion of your parcel to provide for the Road
Commission required passing lane and drainage ditch. It was so noted on the construction plans, PRIOR TO
THE START OF CONSTRUCTION IN THIS AREA THE OWNER OR THEIR REPRESENTATIVE
SHALL OBTAIN A TEMPORARY CONSTRUCTION EASEMENT AS INDICATED. Along with the
required minor grading and restoration a portion of fencing would be required to be removed and replaced.
Since then the contractor has submitted our revised plans for his required Road Permit for work within Joslyn
Road, only to have the permit denied. Discussions with the Road Commission have led to acceptance of the
permit application except for the added requirements of a 3 foot paved shoulder in addition to the typical 5
foot gravel shoulder as normally required. This had not been a requirement of the preliminary review and
thusly had not been indicated on the plans.
The Road Commission's added requirement would now require even more encroachment onto your parcel,
so prior to any additional plan revisions, contact is being made by this office. Should a Temporary
Construction Permit for ditch grading not be granted by you, alternate construction methods would have to
be reviewed. These alternate methods would most likely add even more costs and delays to the project.
We would appreciate your review and comments at your earliest convenience and have included marked up
prints for the said project. Should you have any questions, please feel free to contact this office.
Very Truly Yours,
INER, INC.
Jim H s
c Barton Malow Company - Ms. Patsy Whitney
L.C. Consulating - Mr. Lowell Crandall
13-2
COAKL
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
C O U N T Y M I C H I G A N
DEPARTMENT OF FACILITIES MANAGEMENT David W. Ross, Director
April 10, 1996
Mr. Dan Stencil
Chief of Parks
Oakland County Parks and Recreation
Dear Dan:
REAL ESTATE SECTION
Patrick D. Campbell
858-5380
FAX: 452-2250
Re: Temporary Construction Easement - Joslyn Road at Orion Oaks Park
Per your request, I have reviewed the plans and letter of request from Grainer, Inc.,
consultants for Lake Orion Schools. If the Parks Administration and Parks Commission
agree to allow temporary encroachment on County property (Orion Oaks), an easement
must be granted by the Oakland County Board of Commissioners as the property is being
held in the name of the County of Oakland.
This issue should be placed on the Board of Commissioners Planning and Building
Committee agenda after it passes the Parks Commission. Please let me know and I will
assist you. If you have any questions, please call.
PC/bll
cc: R. Richard
D. Ross
Sincerely,
Patrick Campbe
13-3
PUBLIC WORKS BUILDING 0 ONE PUBLIC WORKS DR WATERFORD MI 48328-1907 (810) 858-0160 • FAX (810) 858-1066
RESOLUTION
WHEREAS, the Orion Community Schools is constructing an elementary school
on the east side of Joslyn Road across from Orion Oaks County Park; and
WHEREAS, Grenier, Inc., a construction management firm on behalf of the Orion
Community Schools, is requesting a 15' x 220' temporary easement for the
construction of a by-pass lane for the entrance of the school as specified by the Road
Commission for Oakland County; and
WHEREAS, the primary use of the construction easement will be ditch drainage,
which will require minor grading and restoration, plus a portion of fencing removed and
replaced; and
WHEREAS, the easement request has been reviewed by Oakland County
Property Management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopt this resolution authorizing the easement request to the
Orion Community Schools for consideration by the Oakland County Board of
Commissioners.
Moved by
Supported by
Date
13-4
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If there are problems with this transmission, call (810) 553-9449 immediately.
This facsimile conmins PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the Addressees) Sent
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3950 Sparks Drive, SE 34405 W. 12 Mile Rd, Suite 299 480 Wat Mitchell Street 546 S. Meridian St„ Suitt:114
(Stand Rapids, MI 49546-6146 Farmington Hills, MI 48331-5627 Petoskey, MI 49770-2229 Iudianapolis, IN 46225-1100
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ITEM #14
CAMPING SITE SERVICE FACILITY SHORTAGE
ADDISON OAKS
The Michigan Department of Environmental Quality has advised park staff that
the existing restroom, shower and lavatory facilities servicing our camping operations at
Addison Oaks do not meet current state standards.
Attached is a letter from the Michigan Department of Environmental Quality
concerning this situation. As requested in this letter, the Commission is asked to make
a commitment to build an additional restroom/shower facility as indicated on the park
master plan for the 1998 camping season.
Another option to consider is to reduce the number of campsites to 135 sites in
order to meet the state standards for campsite/service facilities.
Staff will present the enclosed revenue and capital development expense
projections for the proposed phased improvements of the camping facilities at Addison
Oaks.
14-1
STATE OF MICHIGAN
REPLY TO:
JOHN ENGLER, Governor DRINKING WATER & RADIOLOGICAL
PROTECTION DIVISION
DEPARTMENT OF ENVIRONMENTAL QUALITY oBo MARTIN
30830 LKINGJRBLVD
HOLLISTER BUILDING, PO BOX 30473. LANSING MI 48909-7973 LANSING, MI 48909-8130
RUSSELL J. HARDING. Director
April 10, 1996
Mr. Dan Stencil, Chief
Park Operations
Oakland County Parks and Recreation
2800 Watkins Lake Road
Pontiac, Michigan 48328
Dear Mr. Stencil:
SUBJECT: Addison Oaks Campground - Oakland County
On April 9, 1996, I met with you and some of the administrative personnel to review the
fixture schedule at the Addison Oaks Campground. The purpose of the meeting was to
review the campground site definitions and determine how the current shortage of
service building fixtures can be corrected. The following is a summary of the discussion:
1. Make a presentation to the Oakland County Parks and Recreation Commission to
add an additional 98 campsites to bring the total to 243 campsites.
2. Install a new service building with sufficient fixtures to handle 250 modem
campsites, as required by the state campground law.
To help clarify the fixtures required in the new building, please note the following
numbers:
Men's -- 5 lavatories, 2 urinals, and 4 toilets
Women's -- 5 lavatories and 5 toilets
Showers -- 5 unisex showers
When the proposal is approved by the Commission, you must submit to this office three
sets of construction plans and specifications with an application for a construction permit.
We would hope that a permit would be issued before December 30, 1996.
14-2
EOP 0100-27e
(4/96)
Mr. Dan Stencil - 2 - April 10, 1996
When the plans are submitted for the new service building and campsites, the issues
concerning wastewater treatment and disposal should already be addressed. Please
contact John Fiero (517-335-8280) concerning the wastewater system.
If there are any further questions on the service building please call me.
Sincerely,
David C. MCCuen, R.S., Area Sanitarian
Environmental -Health
Drinking Water and Radiological
Protection Division
517-335-8277
DCM:na
cc: Oakland County Health Department - Pontiac
Mr. John A. Fiero, MDEQ
14-3
Addison
Oaks
Camping Renovation
Revenue
Projection
Type of
Current
# of Camper
(19951
Rates per
Total
Future
# of Camper
19981
Rates per
Total
Total
Camping Facility
,ak& Nights (2)
Night
Revenue
Sites (1). Nights
Night (3)
Revenue
Revenue(4)
Group
62 966
$13,890
62 966
$18,740
$18,740
Resident
752
$12.00
$9,029
628
$18.00
$11,302
Non -Resident
304
$16.00
$4,862
338
$22.00
$7,438
Modern
50 5,275
$90,175
100 10,550
$225,770
$225,770
Resident
4,187
$14.00
$58,614
6,858
$20.00
$137,150
Non -Resident
1,753
$18.00
$31,561
3,693
$24.00
$88,620
Semi -Modern
23 2,189
$32,917
43 3,893
$75,524
$106,489
Resident
1,783
$12.00
$21,396
2,530
$18.00
$45,548
Non -Resident
720
$16.00
$11,521
1,363
$22.00
$29,976
Primitive 20
1,704
$21,140
Resident
1,374
$10.00
$13,741
0
Non -Resident
529
$14.00
$7,399
0
Cabins 4
160
$13,060
4 1,125
Resident
104
$45.00
$4,680
731
Non -Resident
56
$45.00
$2,520
394
Totals 159
10,294
$171,182
16,534
Note : Camping season is based on 120
days and a 65%
resident
and 35% non-resident
occupancy rate per camper night.
(1) Camping development pursuant to park master plan.
(2) Camper nights are based on 1991-95 five (5) year average.
(3) Rates based on an increase from 1996 rates of approximately 10%.
(4) Increased revenue resulting from the addition of 30 semi -modern sites and 4 more cabins.
$16.00
$0
$20.00
$0
$56,250 $112,500
$50.00
$36,563
$50.00
$19,688
$376,285 $463,500
PROPOSED ADDISON OAKS CAMPING IMPROVEMENTS
Projected Construction Expense
PHASE
ITEM
ESTIMATED EXPENSE
YEAR
I
Restroom/Shower/Laundry Facility
$300,000.00
1997
II
50 Modern Campsites
$350,000.00
1998
III
4 Camper Cabins
80,000.00
1999
IV
30 Semi Modern Campsites and upgrade of existing
semi-modern/primitive sites
$200,000.00
1999
TOTAL PROJECTED CAPITAL IMPROVEMENT EXPENSE $930.000.00
14-5
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Pool Grating
Waterford Wave Pool
Tech Support staff requests approval for the purchase of 150 linear feet by 24
inches wide of PVC pool grating with trusses for the front pool gutters at the Waterford
Oaks Wave Pool.
This pool grating will replace the existing broken, deteriorating, concrete grating
that was part of the original existing pool. We propose to replace the existing pool
grating with PVC grating that will be custom bent to fit to the pool radius.
The bid summary is as follows:
Grate Ideas
South Burlington VA
Recreonics
Louisville KY
WM Smith Aquatic Specialists
$12,225 Materials
$300 shipping (approximately)
Cannot supply needed material
Grating supplied by Grate Ideas
Staff requests approval for the award of this bid to Grate Ideas, South Burlington, VA,
for the amount of $12,225 for materials and approx. $300 for shipping.
Funds for this purchase will be transferred from the Capital Improvement Project
Contingency to the Waterford Oaks Wave Pool Renovation Project.
Vml LVI Ow Va. 401-
119111111
* RECEIUE STOPPED *
ITEM #15
REPLACEMENT GROUNDS UTILITY VEHICLE
GROVELAND OAKS
Park staff requests approval for the purchase of one Kawasaki Mule Model 2510
utility vehicle for Groveland Oaks.
This utility vehicle replaces a 1989 Jacobson utility vehicle that has over 20,000
miles and seven years of maintenance use. Mechanical failure and body deterioration
justify its replacement. This unit will be sold at the 1996 Oakland County Surplus
Equipment Auction.
The Mule standardizes the Parks utility vehicle fleet and is expected to remain in
service 6 - 8 years.
The 1995 purchase price of a similar Model 2510 was $9,795.00.
At the same time, bids were requested for an Ohio Estate wagon model 6500 for
use with the utility vehicle.
Purchasing received bids as follows:
Vendor Utility Vehicle Wagon
Marks $530.00
Northville
Andersons $10,199.00 559.00
Bloomfield Hills
Rosenau 11,946.50 749.95
Dearborn Heights
Industrial Vehicle Sales, Inc. 9,995.00 549.00
Pontiac
Rochester Lawn Did not meet specs. 525.00
Rochester Hills
AIS Did not meet specs. 615.00
Lenox
15-1
"No Bid" responses were received from Wolverine Power Equipment of Brighton,
Theiser Equipment of South Lyon, Kawasaki of Grand Rapids, and Detroit Suburban
Lawn Care of Waterford.
Staff requests that the purchase of the utility vehicle be awarded to the low
bidder, Industrial Vehicle Sales, Inc. of Pontiac in the amount of $9,995.00; and the
purchase of the wagon to the low bidder, Rochester Lawn Equipment of Rochester
Hills in the amount of $525.00.
Funds for these purchases are available in the 1996 Operating Equipment
Budget.
15-2
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ITEM #16
FIREWORKS DISPLAY
ADDISON OAKS AND GROVELAND OAKS
A Fourth of July weekend fireworks display has been a major, special event for the
Oakland County Parks and Recreation Commission at Groveland Oaks dating back to the mid-
1960's. In 1986, the display was also added at Addison Oaks. The annual fireworks display
attracts between 5,000 and 10,000 spectators at each park.
All vehicles entering the parks after 5:00 p.m. are charged a special event entry fee of
$5.00 per vehicle.
Since 1992, staff has contracted with a fireworks company to provide, transport and
display the fireworks show under the supervision of the local fire department, in accordance with
state and federal law.
Requests for quotation were sent to the following vendors requesting them to quote on
the quantity of fireworks they would provide per specifications for each of the following dates:
DATE PARK /SHOW
Thursday, July 4 Addison Oaks $6,000.00
Saturday, July 6 Groveland Oaks $6,000.00
The bids for the fireworks were received from the following:
Independence Professional Fireworks
Osseo, MI
Zambelli International
New Castle, PA
Melrose Pyrotechnics, Inc.
St. John, MI
Colonial Fireworks
Clayton, MI
16-1
No bids were received from:
Pyrotecnico,
New Castle, PA
Wolverine Fireworks
Bay City, MI
Fireworks by Grucci
Brookhaven, NY
Rozzi's Famous Fireworks
Loveland, OH
Liberty Fireworks Display
Mt. Clemens, MI
Staff analyzed the quotations in accordance with the specifications and recommends
Independence Professional Fireworks of Osseo, MI, for the following reasons:
1. Highest percentage of fireworks shells are made in Michigan: lowest amount of foreign
shells included in their shows.
2. Vendor has provided our fireworks displays since 1992. Their displays have received
most favorable reviews from park patrons.
3. The color duration of shells are superior to any previous fireworks show staff has
observed.
4. All references and unsolicited comments were most positive.
Funds are budgeted in the respective park's 1996 Operating Budget "Special Event " line
item for this expenditure.
16-2
ITEM #17
GRATES
WATERFORD WAVE POOL
Over the past 20 years, the grates at the Waterford Oaks Wave Pool have
deteriorated. Staff had hoped we could get a few more years of service out of them;
but after review with Risk Management and Safety, we must replace them for the 1996
pool season.
Therefore, staff is obtaining information on the purchase of the grates. We know
we only have approximately 30 days in which to have them made and installed, so
information will be presented at the meeting for your review and approval.
17-1
ITEM #18
FOLLOW-UP
RETREAT AGENDA ITEMS
• Golf 2000: Chief of Golf Mike Thibodeau will be making a golf presentation in
conjunction with a possible Lyon Oaks golf course. Enclosed is information
regarding golf course development.
• Commercial Tree Program: At a previous meeting, Chief of Parks Dan Stencil
briefly mentioned the issue of a commercial tree nursery lease. Mr. Stencil will
be at the meeting to explain the Commission's possibilities in being involved in
this type of program; a revenue producing potential fact sheet is attached for
your information.
18-1
GOLF COURSE DEVELOPMENT COSTS
Washtenaw Co. Course;
built 1995
Industry Standard
Canton Course;
built 1995
Course
$2,100,000
$2,600,000
$3,850,000
Sitework
400,000
250,000
Clubhouse
650,000
1,400,000
1,445,000
Equipment Maintenance
Carts
700,000
750,000
533,000
Miscellaneous
200,000
422,000
Totals
$4,050,000
$4,750,000
$6,500,000
H
Michigan
;s at the
forefront
for golf
BY PAUL GARGARO
CRAW ETR01T 8C=S1NESS--___ __
For the second consecutive year
Michigan is the nation's hottest
golf market, according to a newly
1 eleased study.
ranked fin i for
the number of
new cours -
der construction
and new -course
�i ri�to-t h e
1996 "Golf Facil-
ities in the
■ For a list of U.S.," an annual
states with study compiled
golf -course by the Jupiter,
g Fla. -based Na-
projects, see tional Golf
Page 37. Foundation.
The 66 public
and private
courses under construction in the
were 18 more than in sunny
brnia. Last year, 33 new courses
opened in Michigan, including nine -
hole expansions at existing courses.
' That tally was six more than Illi-
nois, Michigan's closest competitor.
The rate of course construction
here might be surprising to some,
given the state's relatively short
golf season. And with last week's
late -season snow storm, who could
blame them?
"People expect the south, partic-
ularly Florida and other resort
states such as Arizona and Cali-
fornia, to be the most active," said
Judy Thompson, a National Golf
- � l
GOLF
P continued from PAGE 3
Foundation spokeswoman. "But
the Midwest and Michigan has
been where the bulk of activity
has been for some time."
Thompson said the North Cen-
tral region — Michigan, Illinois,
Indiana, Wisconsin and Ohio —
has led the nation in course con-
struction over the past four years.
In 1995, the region combined for
119 course openings, followed by
the South Atlantic region with 93.
Michigan now has the third -
highest number of golf clubs in the
country, with 751, according to the
National Golf Foundation.
Golfs popularity is on the rise
nationwide.
Last year, 468 courses opened in
the United States. Of that total,
more than 80 percent of them
were public.
In Michigan, course construc-
tion has been busiest in the north-
ern parts of the state over the past
decade, drawing golfers to such
hot spots as TreeTops in Gaylord,
Garland in Lewiston and The Bear
in Traverse City.
This summer, Boyne U.S.A. will
open the first nine holes of its
planned 27-hole course at the Bay
Harbor Community between Peto-
skey and Charlevoix. It will boast
the most water frontage in the
country. Bay Harbor is being de-
veloped by CMS Energy Corp. of
Dearborn and Southfreld's Victor
International. It will include 800
home sites.
"A lot of this course develop-
ment has to do with the fact that
land is still relatively inexpensive
in Michigan," said Dave Richards,
CEO of Golf Marketing Services
Inc. in Bloomfield Hills.
Nevertheless, Richards said, the
pace of construction in northern
Michigan could slow soon.
"There may be some fallout over
the next five years due to some in-
experienced developers," he said.
"A lot of people get into the busi-
ness because they like the game.
But the golf business has a way of
making millionaires out of multi-
millionaires."
Richards said publicity sur-
rounding the sport distorts the
perception of actual demand for
new courses.
"The common mistake is in
thinking that because golf is get-
ting so much attention in the me-
dia that it's generating a lot of
money for developers," he said.
"Enough publicity can drive cer-
tain businesses, but not the day-
to-day business of running a golf
course."
While course development may
NEW COURSES
Golf courses under
construction in 1995
Michigan ........................66
California ........................48
North Carolina
................41
Ohio...............................38
Wisconsin ......................34
New York .......................33
Florida ............................32
Indiana ...........................32
Illinois .............................31
Minnesota ......................25
Courses opened
(includes additions to
existing courses)
Michigan ........................33
Illinois .............................27
New York .......................26
Ohio...............................23
Texas .............................22
Wisconsin ......................21
Minnesota ......................21
Florida ............................20
North Carolina ................20
South Carolina ...............16
Source: National Golf Foundation
wane north of Bay City, it's hitting
its stride in southeastern Michi-
gan. Developers are seizing on the
aesthetic appeal of golf courses to
support new housing construction.
Lakefront property, they say, has
become too expensive for profit-
able residential development.
Newly opened golf developments
and those still under construction
in the area include: Pheasant Run
in Canton Township, Prestwick
Village in Highland Township,
Beacon Hill Golf and Country
Club in Commerce Township,
Brentwood Golf and Country Club
in White Lake Township, Morgan
Lake Golf Classic and Oakhurst in
Independence Township, Union
Lake Golf Club in Union Lake,
Twin Lakes Golf Club in Roches-
ter Hills and Cherry Creek in
Shelby Township.
"Southern Michigan is just now
taking off," said Doug Grove, vice
president of golf operations for
Sterling Heights' Resco Inc., devel-
opers of the Union Lake and Twin
Lakes sites.
"And we're seeing the onslaught
of high -end public courses, such as
The Orchards in Washington
Township, Pine Trace in Rochester
Hills and Fox Hills in Salem
Township."
Grove said he does not expect
these new Detroit -area projects to
diminish the appeal of established
northern Michigan courses.
People will still want to go up
there," he said. "We just want to
give them an alternative during
the workweek."
Resco also is planning an 18-
hole course and 1,000 housing
units for a site just north of De-
troit Metropolitan Airport at Van
Born and Merriman roads.
"Golf and housing development
is just in its infancy here," said
Resco President Sam Cottone.
"Lakefront property has become
very, very expensive. With a golf
course, there's no one living right
behind you, and there's a potential
for high appreciation of the prop-
erty."
The rise in development also is
spilling over into the local golf -re-
tail industry.
Richard Held, vice president of
marketing for Troy -based Bavar-
ian Village Ski and Golf shops,
said golf quickly has become a key
sales contributor for the 12-store
chain.
Best known as a ski retailer,
Bavarian Village began selling
golf equipment in 1991 at five of
its locations. Today, all its stores
carry golf products.
"It's grown probably two years
faster than we thought," he said.
"I didn't expect to be at this point
until 1997."
Golf sales, he said, now account
for about one-third of the chain's
revenue. He declined to reveal
specific figures.
To ensure its business grows,
Bavarian Village next month will
launch its "1996 Michigan PGA
Learn to Golf Series."
The objective is to introduce the
game to 25,000 new golfers by way
of an inexpensive, three-part in-
structional series to be taught by
Michigan golf professionals at par-
ticipating courses. Bavarian Vil-
lage is accepting registrations.
"The golf industry is currently
about eight times larger than the
ski industry," Held said.
"I could see the day when golf
will be larger than our ski (opera-
tions)." COB
COMMERCIAL TREE NURSERY LEASE PROPOSAL:
At the September 21, 1995 Commission meeting, staff was directed by the Commission to
investigate the feasibility of leasing park property for the purchase of commercially growing tree
nursery stock. Park operations staff researched the tree nursery industry, and with the assistance
of a local tree nursery, present the following proposal update:
The functions of a commercial tree lease are:
1. Generally maintains open space consistent with land resource plan.
2. Provides a substantial revenue source.
3. Lease arrangement could provide commission with a source for park -grade trees
and potential trade of services in lieu of lease payment.
The following is a time line of events envisioned for the development of a commercial tree
nursery lease:
Time Frame Process
October, 1995 - May, 1996 Research and preliminary proposals for
Commission review.
June - July Review by Corporation Counsel, Risk Management,
Purchasing.
August Develop final proposal draft for formal acceptance
by Commission.
September Review by Planning and Building Committee;
Board of Commissioners.
October Send out request and Requests For Quotations,
review RFQ's, interview vendors.
November - December Select vendor, negotiate lease arrangements, finalize
contract with all necessary approvals.
1997 Initiate the first phase of lease agreement
1
18-4
Revenue Producing Potential:
Tree nursery land leases nationwide are generally 10% of farm land sale price.
For illustration purposes, it will be assumed that our potential lease rate (suggested by a local tree
nursery) is $250/acre.
In reviewing our eleven park sites, 250 acres have been identified as potential tree nursery
acreage. Park perimeters, current agricultural leases and fallow farm fields were considered in
this inventory.
Park
Acreage
Addison
70
Groveland
80
Lyon
10
Orion
20
Rose
40
Springfield Activities Center
30
Total
250
A commercial tree nursery lease is a long term investment for the grower since deciduous trees
are harvested on a 3-6 year cycle and conifers on a 5-8 year cycle.
A potential lease agreement would be probably include a 10-year base with 5 year renewable
options. Any lease agreement would be subject to negotiations and County policy.
Below is a theoretical model of a potential lease agreement assuming the following:
1. 250/A lease for 10 years.
2. $250/A lease rate
3. Oakland County Parks and Recreation Commission invests $25,000 in plant stock
for 5 years and is guaranteed a return of 200% on its investment. (Note: this
could be a requirement in Request for Proposal)
.2
18-5
PRODUCTION
OAKLAND CTY
OAKLAND CTY.
OAKLAND CTY.
YEAR
ACREAGE
LEASE RENTAL
PARKS & REC
PARKS AND REC
PARKS AND REC
INCOME
INVESTMENT
RETURN ON
TOTAL
(2X IN 4 YEARS)
INVESTMENT
REVENUE
1
25 $
6,250.00
$ 6,250.00
2
50
12,500.00
12,500.00
3
150
37,500.00
25.000.00
37,500.00
4
250
62,500.00
25.000.00
62,500.00
5
250
62,500.00
25.000.00
62,500.00
6
250
62,500.00
25,000.00
50,000.00
112,500.00
7
250
62,500.00
25,000.00
50,000.00
112,500.00
8
250
62,500.00
50,000.00
112,500.00
9
250
62,500.00
50,000.00
112,500.00
10
250
62,500.00
50,000.00
112,500.00
GRAND
TOTAL
250
$125,000.00
$ 250,000.00
$ 856,250.00
Net
$ 731,250.00
3
18-6
ITEM #19
COMMISSION BY-LAWS
Attached is a copy of the Oakland County Parks and Recreation
Commission By -Laws, which were last revised on April 21, 1982.
19-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVISED BY-LAWS
Adopted April 21, 1982
OFFICERS of the Commission shall be:
Chairman: Chairman shall chair all meetings of Commission when
present except for the election of the office of Chairman itself, and
shall prepare the agenda for all regular meetings.
Vice Chairman: Vice Chairman shall chair meetings in absence of
Chairman.
Secretary: Secretary shall keep in good detail all minutes of regular
meetings or shall delegate authority to do so to a qualified shorthand
stenographer.
ELECTION of officers shall be the first (1st) meeting of the year.
THE COMMISSION SHALL set the meeting dates annually at its reorganization
meeting in January. Special meetings may be called as needed by the Chairman or
by three (3) members of the Commission. A meeting may be cancelled by the
Chairman by notifying the members 48 hours prior to the meeting.
COMMITTEES shall be appointed by the Chairman and shall meet under the same
conditions and rules as does the Commission. Any three (3) or more members of the
Commission appointed by the Chairman may constitute a committee. Each committee
will be reappointed one month after election of officers. All committees shall be
dissolved once their purpose is served.
A QUORUM: In accordance with Public Act 261 of the year 1965, as amended, six (6)
members of the Commission present and voting shall constitute a quorum.
ROLL CALL VOTE: Yeas and Nays by roll call shall be ordered when demanded by
any member of the Commission prior to the announcement of the vote.
ANY PERSON may address the Commission by a request to the Commission at least
seven (7) days prior to the next scheduled meeting, unless a majority of the members
present and voting shall object.
STAFF MEMBERS may attend seminars and educational conferences and similar
functions upon approval of the Chairman and notice to the Commission.
19-2
(Commission By-laws, April 21, 1982)
COMMISSIONERS may attend seminars and educational conferences and similar
functions upon approval of the Commission.
COMMISSIONERS shall tour the parks at least once a year and make a personal check
of the buildings and grounds.
THE COMMISSION MAY NOT stand in recess overnight or until the next day.
ALL MEMBERS shall be notified of meetings in writing forty-eight (48) hours in
advance of said meetings.
ONE -HOUR LIMITATION OF DEBATE: A one -hour limit may be called for on any item
on the agenda or any item properly before the Commission. When the question of
limiting time of debate to one (1) hour has been carried by a majority, the Chairman
shall divide the time equally between the members present and voting. Members may
yield their allotted time to another member.
A MEMBER shall be recognized by the Chair before addressing the Commission.
THE AGENDA ITEMS not considered at a regular meeting shall automatically be
carried over to the next meeting and will be considered within one month of their
first appearance on the agenda.
BUDGET: The manager shall bear responsibility for the preparation of the budget
and shall submit such a budget to the Commission by December 1 for its approval' and
adoption at the first regular meeting in December.
NO EXPENDITURES above One thousand ($1,000.00) Dollars may be approved by the
manager without Commission approval.
AUDIT: An annual audit will be authorized by the Commission each year prior to the
end of the fiscal year.
GENERAL APPROPRIATIONS BY-LAW: The Commission shall abide by the General
Appropriations By-law as attached.
19-3
AMENDMENTS TO BY-LAWS
APRIL 7, 1978
Moved by Dr. Montante, supported by Mr. Deni to amend the By-laws
of the Oakland County Parks and Recreation Commission to read, "The
Commission shall meet regularly twice a month on the first (1st) and
third (3rd) Friday", rather than "second (2nd) and fourth (4th)
Friday".
ROLL CALL VOTE:
AYES: Montante, Wilcox, Vogt, Walker, Wint, Deni, Fortino (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
JANUARY 19, 1979
Moved by Dr. Montante, supported by Mrs. Stanley that the regularly
scheduled meetings of the Parks and Recreation Commission be held on
the first (1st) and third (3rd) Wednesday of each month at 9:30 a.m.
Motion carried unanimously.
DECEMBER 7, 1988
Moved by Mrs. Fox, supported by Mr. Murphy to amend the by-laws of
the Oakland County Parks and Recreation Commission to read "No
expenditures above $3, 000 may be approved by the Manager without
Commission approval."
Motion carried.
NOVEMBER 3, 1993
Moved by Mr. Rewold, supported by Mrs. Fox to amend the by-laws of
the Oakland County Parks and Recreation Commission to read, "No
expenditures above $5,000 may be approved by the Manager with
Commission approval."
ROLL CALL VOTE:
AYES: Fox, Law, Rewold, G . Kuhn, Skarritt, Lewis (6 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
19-4
ITEM #20
MANAGER'S REPORT
--The Manager's Letter included in the Retreat packet was missing its second page due
to "technical difficulties" with our copier. Enclosed is a full copy for your review and
information for the future.
---Copies of the 1995 Annual Report were distributed at the Retreat or mailed to those
commissioners unable to attend the Retreat. There is a limited supply of additional
copies available; if you need any, please contact Jan Pung. This report is mailed to all
mayors, township supervisors, county commissioners, parks and recreation
departments in Oakland County, and all public libraries.
---The water supply at Addison Oaks Park, provided by the water tower, has not met
Health Department standards. Repairs to the water supply system are being made and
a drip chlorination and carbon filter system will be installed to minimize potential future
water problems.
---Huron-Clinton Metropolitan Authority Update: Chairman Lewis
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