HomeMy WebLinkAboutAgendas/Packets - 1996.09.18 - 39988KLAND
COUNTY PARKS
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
810.858.0906 Fax 810.858.1683 TDD 810.858.1684
OAKLAND COUNTY PARKS
AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
George W. Kuhn
Pecky D. Lewis, Jr.
Nancy McConnell
Chairman
John E. Olsen
Ralph Richard
Ruth Johnson
L. Brooks Patterson
Manager
Vice Chairman
Lawrence Pernick
Jon J. Kipke
Richard D. Kuhn, Jr.
Kay Schmid
Assistant Manager
Secretary
Richard Skarritt
September 13, 1996
A meeting has been called of the PARKS AND RECREATIONS
COMMISSION as follows:
PLACE . . . . . . . . . . . . .PARKS AND RECREATION OFFICE
2800 WATKINS LAKE ROAD
WATERFORD, MI 48328
TIME . . . . . . . . . . . . . WEDNESDAY,September 18, 1996
9:00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the
authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County
Parks and Recreation Commission.
Sincerely,
Ralph Richard
Manager
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 18, 1996
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI
1. Call Meeting to Order.
2. Roll Call.
3. Approval of Minutes for Meeting September 4, 1996.
4. Public Comments.
5. Interdepartmental Payment Register: July Charges Paid in August.
6. Activity Report for August, 1996.
6a. Annual Bluebird Report.
7. James Harvey Davis House - Springfield Oaks Golf Course.
8. Park Bench Donation Policy.
9. Environmental Clean Up - Addison Oaks.
10. Bid Item: Golf Feasibility Study - Lyon Oaks.
11. Bid Item: Restrooms - Glen Oaks Golf Course.
12. Environmental Clean Up - Springfield Oaks Golf Course.
13. Water and Fire Safety - Addison Oaks Conference Center.
14. Water Tower - Springfield Oaks Activities Center.
15. EXECUTIVE SESSION:
16. Manager's Report.
17. Old Business.
18. New Business.
19. Adjourn.
K. Dougherty / 625-6473
J. Kipke / 858-4605
D. Stencil / 858-4944
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M. Thibodeau / 858-4630
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J. Kipke / 858-4605
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R. Richard / 858-0909
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 4, 1996
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT.
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, George W. Kuhn, Nancy McConnell, L. Brooks
Patterson, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., Fred Korzon
ALSO PRESENT:
Parks and Recreation
Central Services
Facilities Management
Facilities Maintenance and Operations
Risk Management
Board of Commissioners
OCSD - Parks Division
Oak Management Corporation, Inc.
Springfield Township
BBDO Advertising
LDS Contractors, Inc.
JGA
Fuller Appraisal, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
Jim Dunleavy, Recreation Supervisor
David VanderVeen, Director
Patrick Campbell, Property Management
Larry Wesson, Safety Coordinator
Jerry Mathews, Insurance and Safety
Fran Amos, Oakland County Commissioner
Tim Mclsaac, Sergeant
George Lekas, Vice President
Collin Walls, Supervisor
Ernie Baker, Executive Vice President
Kristi Slack, Account Executive
Mara Radzvickas, Account Research Manager
Frank Donagrandi
Paul Safran
Mike Kirk, Architect
Craig Fuller, Appraiser
Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the minutes of the meeting of
August 7, 1996, as written.
AYES: Johnson, Lewis, McConnell, Patterson, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
3-1
(Commission Meeting, September 4, 1996)
There were no comments made, nor questions asked, by the public.
Chairman Lewis welcomed Oakland County Commissioner Fran Amos to the meeting.
APPROVAL OF PAYMENTS:
Moved by Mrs. McConnell, supported by Mr. Patterson to approve the payment of Vouchers
7-1 through 7-513, and the Interdepartmental Payment Register for the June charges paid
in July.
AYES: Johnson, Lewis, McConnell, Patterson, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations as of July 31, 1996, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for July, 1996, was accepted as filed.
GLEN OAKS CLUBHOUSE ADDITION:
Proposals were received for the 3,000-square foot addition to the Glen Oaks Clubhouse banquet room, lower
level golf cart storage, addition of a preparation and storage room to the kitchen, interior and exterior
renovation of the existing banquet room, plus updating the existing men's and women's restrooms to meet
current ADA codes and needs.
Due to a restricted construction time frame of October through April 15, the design and construction is being
proposed for completion using a design/build system with a guaranteed maximum cost. This will allow for
preliminary plans to be developed in order to produce a budget figure that will be used for a guaranteed
construction cost. The final design will be broken into various components and bid by the contractor as
completed. The proposals also included costs for developing the bidding documents (plans and
specifications).
The project is anticipated to be completed in two phases: the main addition, golf cart storage, and storage and
prep room to be completed in phase I, and the restrooms and renovation of the original banquet portion to be
completed as phase II.
Of the two proposals received and accepted, staff felt that LDS Construction in the amount of $93,000, can
best meet our needs and time frame.
Approval of this project must still be received from Farmington Hills and its Planning Department. If approvals
are not received before mid -October, staff can halt the project for a year, with the Commission liable for any
fees incurred to both LDS and the architect, JGA. If the project is halted, the maximum those fees would be
is $93,000 for the architect and not to exceed $51,593 for LDS. Also, LDS is willing to hold their price for an
additional year, if it proves necessary.
3-2
(Commission Meeting, September 4, 1996)
Moved by Mr. Patterson, supported by Mr. G. Kuhn to accept the proposal for the bidding/
construction documents for a 3,000 square -foot addition to the Glen Oaks Clubhouse
banquet room, lower level golf cart storage, addition of a preparation and storage room to the
kitchen, interior and exterior renovation of the existing banquet room, plus updating the
existing men's and women's restrooms to meet current ADA codes and needs, to LDS
Construction, Inc., in the amount of $93,000, plus not to exceed $51,593 for design
coordinating, budgeting, permitting, and scheduling.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, Lewis, McConnell, Patterson, Pernick, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MARKETING SURVEY:
Public Communications Officer Jan Pung presented a proposal from BBDO for a telephone marketing survey
to be conducted on behalf of Oakland County Parks. This survey will provide the Parks with an updated
picture of Oakland County Parks users and will reflect their attitudes and usage of the parks. The survey will
also be incorporated into the Oakland County Parks' recreation master plan for use in planning/improving
services and facilities for the residents of Oakland County. Also, the residents surveyed will also be registered
voters, in order to learn what their specific needs and wants are in planning for the next millage.
BBDO received proposals for a professional services contract from three companies for both a 400-resident
survey and 500-resident survey. BBDO and Oakland County Parks concur to recommend that the low bidder,
Nordhaus Research, Inc., be selected to perform the survey. This recommendation is based on price,
qualifications, and their experience; plus, it will be easier to make direct comparisons between the 1991 survey
and this one, as it will be the same firm performing both surveys.
Moved by Mr. Pernick, supported by Mr. G. Kuhn to select Nordhaus Research, Inc. to
conduct a 500-resident telephone marketing survey through BBDO on behalf of the Oakland
County Parks and Recreation Commission in the amount of $20,400.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Commission questioned the survey being evaluated by quadrants rather than by population and directed staff
to work out statistical details with Nordhaus.
SPRINGFIELD OAKS WATER TOWER:
In response to Commission's earlier request for information on how the removal of the water tower at
Springfield Oaks will affect both our insurance rates on the building and the township's insurance rates, Jerry
Mathews from Risk Management explained the insurance underwriters' fire rating system and how the
insurance premiums are calculated on the Activities Center.
3-3
(Commission Meeting, September 4, 1996)
Commission raised continued concerns to specific questions; such as, how will this affect the people in the
township; is there enough water in the pond to provide the fire protection; and will this change our rating, fire
insurance, insurance premium, heating costs, or maintenance costs.
Mr. Mathews responded, noting that although it would be much more costly to use the water from the pond
at the golf course as a substitute for the water tower, heating and maintenance costs would remain virtually
the same. He also noted that until we submit a complete set of plans to the County's insurance underwriters
on any proposed changes, we will not know definitely whether or not our rates/coverage will change.
Springfield Township Supervisor Collin Walls also responded, noting he was not advocating one system over
another for the benefit of the township, just requesting the Commission keep him informed of their decision.
Manager Richard noted that staff still recommends retaining the water tower and having it repaired and
repainted.
Chairman Lewis questioned the possibility of painting just the exterior of the tower and whether or not we
should still consider a separate potable water system for the facility.
Staff was directed to check with Dixon Engineering on the possibility of repainting just the exterior of the water
tower and report any differences in costs, plus include again the costs to install a separate potable water
system.
INTRODUCTION:
Chief of Parks Dan Stencil introduced Sgt. Tim Mclsaac, who has replaced Joe Lambourn as head of the
Parks Division for the Sheriffs Department.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Skarritt, supported by Mrs. Johnson to award the bid for the purchase of
135,000 4-color general park information brochures to the low bidder, Dearborn Lithograph,
in the amount of $12,332.00.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. McConnell, supported by Mrs. Johnson to award the contract for the
construction of new men's and women's restrooms adjacent to the banquet room at White
Lake Oaks to the low bidder, Hittle Construction, in the amount of $108,880,
AYES: Johnson, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
3-4
(Commission Meeting, September 4, 1996)
Moved by Mrs. Johnson, supported by Mrs. McConnell to approve a 5% contingency in the
amount of $5,400 for the project to construct the men's and women's restrooms at White
Lake Oaks.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mrs. Schmid to award the bid for the purchase of a
GMC Top Kick Cat Diesel Tractor Truck for Mobile Recreation to Red Holman in the amount
of $28,565.00.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. G. Kuhn, supported by Mrs. Schmid to adjourn the meeting to an Executive
Session.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an executive session at 11:15 a.m. and reconvened at 12:02 p.m.
LYON OAKS:
Moved by Mr. Skarritt, supported by Mr. Pernick to authorize staff to proceed with the
negotiations to purchase a 198.44-acre parcel of land adjacent to Lyon Oaks County Park.
AYES: Johnson, Lewis, McConnell, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ORION OAKS:
Moved by Mrs. McConnell, supported by Mrs. Schmid to authorize staff to proceed with the
request to the Michigan Department of Environmental Quality for approval to sell the 38-acre
parcel of Orion Oaks County Park that lies on the west side of Baldwin Road, in accordance
with the State's policies and procedures.
3-5
(Commission Meeting, September 4, 1996)
AYES: Johnson, Lewis, McConnell, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
The Manager's Report was as filed in the agenda.
NEW BUSINESS:
Vice Chairman Johnson informed the Commission and staff of a bee incident at Springfield Oaks Golf Course
from the previous weekend and expressed concern over emergency procedures. Procedures will be reviewed
with park staff.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, September 18, 1996.
The meeting was adjourned at 12:11 p.m.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
3-6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
SEPTEMBER 18, 1996
INTERDEPARTMENTAL PAYMENT REGISTER:
TOTAL
July charges paid in August $357,971.29
$357,971.29
5-1
OAKLAND COUN""' PARKS AND RECREATION COMMISSION
AUGUST, 199E
INTERDEPARTMENTAL PAYMENT REGIP--,R
(FOR THE MONTH OF JULY, 6)
SOURCE
DEPARTMENT
PURPORT
Inv. #73
O.C. Bldg.&Liability Ins. Fund
Liability Insurance-Tech.Sup.,Add.,Add.Oaks
$
Conf.Ctr.,Grove.,Indep.,Orion,Wh.Lk.,Glen Oaks,Red
Oaks,R.O.Dr.Range,Spring.,R.O.W.Park,Spring.Act.
Ctr.,Water.,W.O.W.Park,T.Complex.,Mob.Rec.,BMX,
Toboggan Comp.,Nat.Prog.,Lyon & Rose Oaks;Misc.,
$170.00 drug testing-Admin.
105,276.00
Inv. #589
O.C. Facilities & Operations Fund
1 Bldg.Maint.-Admin.,Rec.Admin.,Tech Sup.,Indep.,Wh.
Lk.,Glen Oaks,Red oaks,Spring.,R.O.W.Park,SAC,
W.O.W. Park,T.Complex,BMX& Toboggan Complex;Grounds
Maint.-Orion,Water.&T.Complex
3,265.03
Inv. #345
O.C. Fringe Benefit Fund
Fringe Benefit charges for July, 1996-All Parks
164,558.42
Inv. ##576
O.C. General Fund
Security Exp.,6/21-7/19/96-Add.,Grove.,Orion,Wh.
Lk.,Spring.,R.O.W.Park,Water.,W.O.W.Park&Indep.
42,288.71
Inv. #646
O.C. Materials Mgmt. Fund
Hskp.Exp.-Admin.,Add.,Indep.,Wh.Lk.,Glen Oaks&
Spring.;Off.Sup.-Admin.,Grove.,Indep.,Nat.Prog.&
Glen Oak;Equip.Maint.-Add.;Grounds Maint.-
Add.&Indep.;Special Events,sr,citizens-Rec.Admin.
4,964.16
Inv. #800
O.C. Mailing,Conv.Copier &
Printing Fund
Public Info.-Admin.;Off.Sup.-Admin.,Rec.Admin.,
Add.,Grove.,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,
Spring.,R.O.W.Park,W.O.W.Park,Mob.Rec.,BMX & Nat.
Prog.;Special Events,ther.prog.-Rec.Admin.
2,761.52
Inv. #282
O.C. Motor Pool Fund
Transportation,Insurance&Equip Maint.-Tech.Sup.,
Add.,Grove.,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,
Spring., Water.,Mob.Rec.,trucks&buses;
Transportation-Admin.,Rec.Admin.& Nat. Prog.
21,277.97
Inv. #301
O.C. Radio Communications Fund
Communications,Equip.Maint.&Radio Maint.-Add_,
Grove.,Indep.,Mob.Rec.,sports; Communications-
Admin.,Water.&Nat.Prog.;Radio Maint.-Admin.,Rec.
Admin.,Tech. Sup.,Wh.Lk.,G1en Oaks,Red Oaks,
Spring.,R.O.W.Park, Water.,W.O.W.Park&Nat.Prog.;
Equip.Maint.-Rec.Admin. & W.O.W.Park
4,721.55
Inv. ##472
O.C. Telephone Communications
Fund
Communications-Admin.,Rec.Admin.,Tech.Sup.,Add.,
Grove.,Indep.,Wh.Lk.,Glen Oaks,Red Oaks,Spring.,
R.O.W.Park,SAC,water.,W.O.W.Park,T.Complex,Mob.
Rec.,BMX,Toboggan Complex & Nat.Prog.
8,857.93
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$ 357,971.29
Monthly Activity Report ( Combined Totals )
Golf Courses
Recreational and Special Evnts
Day Use Parks
August, 1996
Lea ues/ Grou s
Partici ants
Lea
ues/Grou s
ants1995
1996
1995
1996
1995
1996
�Partici
1996
608
615
118,169
85,064
2,397
2,453
290,189
282,302
335
294
53,527
46,563
1,716
1,626
217,992
209,738
18,557
22,413
195,840
238,991
79,269
84,258
723,157
786,370
Grand Totals 19,500 23,322 367,536 370,618 83,382 88,337 1,231,338 1,278,410
n Oaks
Rounds Played - 9 Holes
Rounds Played -18 Holes
Banquet Facilities
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played -18 Holes
Banquet Facilities
Golf Courses,
Lea
ues
Participants
Leagues TD
Partici ants TD
1995
1996
1995
1996
1995
1996
1995
1996
145
194
10,515
11,602
607
678
41,224
41,055
0
0
2,259
3,125
0
0
11,395
11,484
22
16
25254
1,561
101
113
14,390
13,598
90 64 7,879 8,912 307 250 32,415 36,282
132
141
5,602
5,823
452
442
21,506
19,844
0
0
3,117
3,660
2
0
12,719
12,305
9
9
72,565
36,360
157
182
99,854
90,614
202
181
10,512
10,161
720
730
39,766
41,598
0
1
2,864
2,897
5
3
12,897
11,296
8
9
602
963
46
55
4,023
4,226
Totals 608 615 118,169 85,064 2,397 2,453 290,189 282,302
09/12/96
Mobile Recreation
Bouncer
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Orbitron
Buses
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events
TR Softball
Sr. Softball
Sr. Softball Tournament
Totals
* Not included in totals
1
Recreational and Special Events
August, 1996
Groups
Partici ants
s
TD
Partici ants TD1995
1996
1995
1996
LGrou
95
1996
1995
1996
37
34
7,565
6,970
124
151
25,400
30,955
24
20
4,008
3,340
74
74
12,358
12,356
11
10
1837
1,670
38
39
6,346
6,513
21
18
2,520
2,160
65
59
7,800
7,080
33
30
5,610
5,100
101
93
17,170
15,810
29
29
6,641
6,641
92
93
21,068
21,297
31
26
0
0
113
102
0
0
27
22
6,291
5,126
82
77
17,114
17,941
11
14
1,650
2,100
30
37
5,100
5,550
641
47
2,210
1 1,825
277 1
307
9,967
12,735
0
0
3,883
2,065
0
0
14,055
10,871
0
0
4,570
2,755
0
0
12,055
9,924
0
0
3,217
3,550
0
0
12,815
11,461
0
0
0
0
1161
86
11,813
12,242
32
---[-30
3,132
2,652
356
340
23,454
20,164
15
14
393
609
248
168
21,477
14,839
0
0
6,397
7,404
0
0
43,172
43,724
0
0
0
150
0
0
0
150
0
0
0
55
0
0
0
55
0
0
0
300
0
0
0
300
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
335
294
53,527
46,563
1,716
1,626
217,992
209,738
09/12/96
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Bed Oaks Water Park
Bed Oaks Golf Dome & S. V.
Totals
Day Use Parks and Facilities
August, 1996
Groups
Participants
Grou s TD
Partici ants TD
1995
1996
1995
1996
1995
1996
1995
1996
643
698
13,232
12,868
2,074
2,260
40,539
38,074
2,578
2,979
13,989
21,143
10,593
13,609
44,956
62,573
0
0
0
0
0
0
0
0
2,740
3,080
65,105
73,688
8,280
7,860
183,421
195,426
3,864
4,333
13,575
15,330
14,839
13,375
52,468
48,553
0
4
0
387
4
30
232
2,859
8,175
10,480
18,616
36,687
39,746
42,034
130,082
147,156
27
26
1,723
1,148
90
135
11,960
11,402
0
1
0
11
11
7
243
270
410
645
1,435
2,258
3,118
4,328
10,913
15,147
25
32
3,615
4,837
204
191
26,310 26,619
27
50
18,171
31,753
136
151
56,693
66,865
68
85
30,948
22,956
174F
278
88,284
75,861
0
0
15,431
15,925
0
0
77,056
95,565
18,557
22,413
195,840
238,991
79,269
84,258
723,157
786,370
09/12/96
ITEM #7
JAMES HARVEY DAVIS HOUSE
SPRINGFIELD OAKS GOLF COURSE
The Springfield Historical Society has requested the painting of the James
Harvey Davis House, which is located at Springfield Oaks Golf Course. This is used as
a historical museum house by the Society and owned by the Commission.
The structure is in need of major attention. The painting requires extensive
scraping and priming prior to the actual paint. The windows require reglazing and
possible repair on some for rotten wood. The roof is missing some shake shingles, and
a large number are curled and in need of replacement. Also, the roof leaks in a couple
of spots.
A representative from Newton Crane Roofing Company from Pontiac gave us an
estimated cost of $13,000 for a total roof replacement.
In 1987 the Commission approved a contract and had the house painted (see
attached minutes and agenda information). About 1991 a trusty work crew also gave it
a repainting.
Currently our maintenance staff is preparing it for painting. The estimated cost
for materials is $900. Labor will be about $2,800, which is an in-house cost.
Also attached is the original agreement between the Commission and the
Springfield Historical Society. This has not been renewed since 1982.
As is apparent from previous paintings and the current condition of the house, if
it is to be maintained in pristine condition, then it must be the responsibility of the
Commission.
Staff has requested through Purchasing bids to replace the roof. They will be
available for consideration at the next Commission meeting.
7-1
(Parks and Recreation Commission Meeting, June 3, 1987)
STATEMENT OF OPERATIONS/ACTIVITIES REPORT:
Staff reported on the Red Oaks Waterpark's very successful first few days of operation.
Moved by Mr. Murphy, supported by Mr. G. Kuhn to receive the Statement
of Operations as of April 30, 1987, and the Activities Report for April,
1987.
Motion carried.
Staff introduced the new interns, both from Central Michigan University, working
in the office: Tony Lipinski, working with Jon Kipke; and Joe St. Henry, working
in the Public Communications section.
MANLEY DAVIS HOUSE:
Helen Parker reviewed the history of the Davis house, which stands on the Springfield
Oaks Golf Course. She noted that the exterior of the house needs to be painted
and, on behalf of the Springfield Township Historical Society, requested the Commission
have it painted.
Chairman Wint noted that the work will be done and that staff will be in contact
with the Society to make sure it's done as needed.
Vice Chairman Fox commented that a regular maintenance schedule should be followed
for this historical building.
BIDS:
As per the information filed in the agenda, the following bids items were approved:
Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve the following
bid items as recommended by staff and Purchasing:
Asphalt for the four golf courses, Groveland Oaks and Independence Oaks
to the low bidder, Al's Asphalt, in the amount of $73,198, as per the
following letter dated May 22, 1987.
"To the Members of the
OAKALND COUNTY PARKS AND
RECREATION COMMISSION
2800 Watkins Lake Road
Pontiac, MI 48054
Ladies and Gentlemen:
Per Commission instructions at the meeting of May 6, 1987, Purchasing
received bids for the asphalt project at the four golf courses and two
day use parks ranging from $73,198 to $183,870.
Purchasing reviewed the bids and checked the references of the
low bidder, Al's Asphalt. They found that Al's has done an excellent
job; one example --one Royal Oak school has been using Al's Asphalt for
six years.
7-2
ITEM #10
PAINTING OF MANLEY DAVIS HOUSE
We have received from Purchasing bids for painting of the Manley
Davis House. A request to paint this house was made by the Springfield
Township Historical Society and approved by the Commission at the June
Commission meeting.
The bids received are as follows:
Gary Tomei $3,500.00
Clarkston, MI
Hermes Painting Company 4,600.00
Lathrup Village, MI
,;Kozzi's Painting 3,285.00
Oxford, MI
Allied Painting NO BID
Drayton Plains, MI
Staff concurs with Purchasing's recommendation to award the bid
to the low bidder, Kozzi's Painting, in the amount of $3,285.00.
Funds for this expenditure will come from the Capital Budget Con-
tingency.
7-3
I. T C F. i1 S F
10!( ti' : LI, blhN BY THESE PRESENTS that the c?aklanri County {',Irks
acd !2r reation
Commission, owners of the Springfield-Ctaks
i_olf Course, does hereby grant to the Springf.i.el.d Township }ii.str�ri al.
Society,
the right to restore the James Harvey Davis Home presently
located
on the Springfield -Oaks - Davisburg Golf Course Property,
subject
to the following terms, conditions and limitations:
1.
That the Davis Home shall be restored at no cost to the
Oakland County Parks and Recreation Commission.
2.
The restoration shall be completed according to a schedule
approved by both parties within two (2) years from the
date of this license.
3.
Any revenues charged for visiting the restored Davis }tome
are to be used for the upkeep and further restoration of
_t
said home.
d.
The Davis Home shall be used for historical purposes only.
5.
Any restoration or alteration plans shall be approved in
writing by the Director of the Oakland County Parks aril
Recreation Commission.
6.
The Springfield Township Historical Society shall have t:ho
home and one (1) acre of land, more or less. The gro,_tnc{s.
surrounding park area.
7.
The Park Manager shall be the liaison bc:t.wen the Soci.ct�
and thr- I'ark Commission.
ti.
The County Institutional Pot t ,vh.ir h _irn iar.r S fire r+nc?
c omprehensivo coverage ind mni.i'i _ thr> r r.,; 1 •,C t)a?:1.,: ,t.
()akland County {'arks and Rec'rc•.-xti,,tt
^
l,c r t air, i tin t o i i rr and of lior : uc'I'. (1,
;Ind public ]. a,Ahilitsr.
;hall tilt'ii'll t .u• Ott , t• ! It•
Cn) on'L fiu ni `',inn ,.,, i? u:+t
7-4
ocai ity measures will be affords(} t1ir Homo k,3
no-,T;all.y prov,i<l-d any of the Parl,, hui frlinu",, by tba
0akl3nd County Parks and Recreation Commission.
I.n considi->ration for said License, the Springfield lownshjp
a I I i s t o r i c,I Society agrees to restore the Davis Home and t<> maintain
the liomo and surrounding grounds Ln a manner in keeping with th',
pTOJIC'riV surrounding said home and grounds, all at no eXPC-nS(-- t0
Oakland County Parks and Recreation Commission.
This License shall continue for two (2) years, subject to tho
ri(jht of the Oakland County Parks and Recreation Commission or LI)e
�pr.i.nof.i-lrl Township Historical Society to terminate said License 11),
giving written notice six (6) months prior to said termination. Thy ic,-nsc may be rent -wed upon the mutual agreement of the parties
s I)ej-,,Lo
-k period of two (2) years.
for , like pi-
atp This License shall be terminated immedi, .1y, any other Claus'
-
notwithstanding, upon the failure of the Springfield Toi%rnship Histori-(,)L
So,:irtv to fulfill all of the term,, and conditions of this License,
-,,2 t s o .except that such fulfillment be. made impos., b�, of God or t!J(--.
S ronclitions beyond control of the Springfield 1(-)%vnship Historical ocic!v.
This IJ.c-nse shall ot b( assignable r transferab
le by tlie
I�rr:ngfjpld Township Historical Society to any ppi-"=()q, assr), -'iatiw.) or
-nora t 4 ran .
'-e 1 , .(!
OAKLANI) M1!i':TY FAPIK-S AND
CON N '15 I ONI
Bv:
1'r.incos 1'. Clark,
PP f INGF 111:1-1) 1 OWN' 1! 1 11! 1 .1 (4,'FC \1
7-5
ITEM #8
PARK BENCH DONATION POLICY
The following is staff s recommendation of a bench donation program for the park
system. These benches are generally 6-feet in length and will be an asset to facilities throughout
the entire park system, including parks trail systems, golf courses and waterparks.
The estimated costs of the program is noted as follows:
Materials
Construction Labor
$ 65.00
twiP
Custom Recognition Plaque 75.00
Installation Labor
25.00
Program Administration 25.00
(Promotion, coordination and implementation)
TOTAL ESTIMATED PROGRAM EXPENSE 265.00
Staff s recommendation for each bench donation is a minimum of $300. The
implementation of this program would begin January 1, 1997.
Preliminary estimates of the total potential of this program is noted as follows:
Parks Operations (Including Waterparks) 150 units
Golf Courses (1 per hole, plus a few miscellaneous) 75 units
TOTAL 225 Minimum Units
Individual groups may donate park benches for placement in facilities under the
management and control of the Oakland County Parks and Recreation Commission, based upon
the following:
Donors may request park sites; however, the location of the bench(es) will be the
responsibility of the Commission's Park Supervisors. The park supervisor will maintain
a registry of bench donations. The coordination and promotion of this program will be
the general responsibility of the Group Sales and Promotions Coordinator.
2. The bench will be maintained by the Commission within the park area chosen until the
bench becomes functionally obsolete. A lexan plastic placard (12" x 24") will be placed
on the bench in recognition of the donor's intent. The placard inscription must be
approved by the Commission staff.
3. The donor will remain permanently responsible for the placard. If the placard sustains
damage, is stolen or removed, the donor has the responsibility to replace it if they should
desire to do so. There is no obligation for the donor to replace the placard.
8-1
ITEM #9
ENVIRONMENTAL CLEAN-UP
ADDISON OAKS
On Tuesday, July 9 a hydraulic oil leak on the aquatic week harvester at Addison
Oaks resulted in the immediate closure and emergency clean-up of the affected waterway, Adams
Lake, the swimming facility for the park.
The incident was reported to the Michigan Department of Environmental Quality as
mandated by state law. DEQ officials provided staff with a local responsible vendor for handling
emergency environmental clean-up.
Young's Environmental Clean -Up, Inc. of Flint was contacted and provided response
within 1/2 hour of the spill. The spill was generally abated by 9:00 p.m. that evening. The beach
remained closed for an additional two days and reopened on Friday, July 12.
Initial estimate of the clean-up was $3,000 - $5,000. The increase in charges was the
result of unanticipated additional costs, a secondary clean-up, actual lab work and disposal
charges. This expense will be charged to the park's grounds maintenance line item. Specific
monies have not been appropriated for this expense.
The original invoice of $7,084.93 is attached. Staff is negotiating a lower final price that
will be presented at the Commission meeting.
Park staff will be available to answer questions regarding this incident.
9-1
Page 1
YOUNG'S ENVIRONMENTAL CLEANUP, INC.
G-5305 NORTH DORT HIGHWAY ,
FLINT, MI 48505 pAKLANp G4tf� tv'�t�l.
( 810 ) 789-7155 KS & RECREATION
To: OAKLAND COUNTY PARKS
2800 WATKINS LAKE ROAD
WATERFORD, MI 48328
Attn: DANIEL J. STENCIL
CHIEF OF PARK OPERATIONS
fleCf
Invoice For Services Rendered
Job #: 6446YE
Invoice #:
00010449
OAKLAND COUNTY PARDS - OIL SPILL ON ADDISON LAKES
Date:
07/31/96
Date Description/Comments
Hours
Rate
Amount
-----------------------------------------------------------------------------
Emergency Response Services
Disposal
07/12/96
8 DRUMS CONTAMINATED SOIL
230.00
Equipment
07/09/96
STAKE TRUCK #424 W/LIFT GATE
3.00
30.00
90.00
07/09/96
STAKE TRUCK #52 W/LIFT GATE
7.00
30.00
210.00
07/09/96
RECOVERY BOAT & MOTOR #46
5.50
70.00
385.00
07/09/96
TRUCK #445
4.00
25.00
100.00
07/09/96
TRUCK #380
2.00
25.00
50.00
07/11/96
TRUCK #165
1.00
25.00
25.00
07/11/96
RECOVERY BOAT & MOTOR #46
4.00
70.00
280.00
07/11/96
CONTAINMENT BOOM
50.00
1.50
75.00
07/12/96
CONTAINMENT BOOM
50.00
1.50
75.00
07/12/96
STAKE TRUCK #436 W/LIFT GATE
4.00
30.00
120.00
Labor
07/09/96
EMERGENCY RESPONSE MANAGER
4.00
90.00
360.00
07/09/96
EMERGENCY RESPONSE MANAGER - OVERTIME
4.50
135.00
607.50
07/09/96
TECHNICIAN
4.00
45.00
180.00
07/09/96
TECHNICIAN - OVERTIME
4.50
67.50
303.75
07/09/96
TECHNICIAN
2.50
45.00
112.50
07/09/96
TECHNICIAN - OVERTIME
4.50
67.50
303.75
07/09/96
TECHNICIAN
3.50
45.00
157.50
07/09/96
TECHNICIAN - OVERTIME
4.50
67.50
303.75
07/09/96
TECHNICIAN
2.50
45.00
112.50
07/09/96
TECHNICIAN - OVERTIME
4.50
67.50
303.75
07/09/96
TECHNICIAN
1.00
45.00
45.00
07/09/96
TECHNICIAN - OVERTIME
2.00
67.50
135.00
07/10/96
WASTE QUALIFICATION SERVICES
2.00
35.00
70.00
07/11/96
TECHNICIAN
4.00
45.00
180.00
07/11/96
TECHNICIAN
4.00
45.00
180.00
07/11/96
WASTE QUALIFICATION SERVICES
1.00
35.00
35.00
07/12/96
WASTE QUALIFICATION SERVICES
.50
35.00
17.50
07/12/96
EMERGENCY RESPONSE MANAGER
4.00
90.00
360.00
07/12/96
TECHNICIAN
1.50
45.00
67.50
07/12/96
TRUCK DRIVER
4.00
45.00
180.00
07/12/96
ADMINISTRATIVE SERVICES
2.00
25.00
50.00
( CONTINUED )
9-2
Job #: 6446YE
OAKLAND COUNTY PARDS - OIL SPILL ON ADDISON LAKES
Date Description/Comments
Materials
07/09/96 ABSORBENT BOOMS 5X10
07/09/96 ABSORBENT SWEEP 18X100
07/09/96 ABSORBENT PADS BAG (100)
07/09/96 ABSORBENT PADS (BAG 200)
07/09/96 DRUM, 55 GALLON STEEL
07/09/96 GLOVES, NITRILE
07/11/96 ABSORBENT PADS (EACH)
07/11/96 DRUM, 55 GALLON STEEL
07/11/96 ABSORBENT BOOMS (4 BAGS)
Supplies and Other Services
07/09/96 PER DIEM - MEALS
Page 2
Invoice #: 00010449
Date: 07/31/96
Hours
---------------------------------------
Rate
Amount
2.00
97.00
194.00
2.00
100.00
200.00
3.00
63.21
189.63
3.00
64.80
194.40
7.00
35.00
245.00
5.00
3.19
15.95
12.00
1.00
12.00
2.00
35.00
70.00
1 LS
236.00
236.00
Copy of manifest and landfill receipt enclosed.
22.95
------------
Total Due 7,084.93
This invoice may not include all charges for services or expenses
incurred. Additional invoicing may follow.
TERMS: NET 30 DAYS.
A finance charge of 1.5% per month (18% annual) will be charged on
accounts unpaid after 30 days from the invoice date.
9-3
3377
NON -HAZARDOUS WASTE MANIFEST
GENERATOR:
DELIVER TO:
❑ Autumn Hills RDF (Zeeland, MI)
❑ Cedar Ridge RDF (Charlevoix, MI)
9Eagle Valley RDF (Orion, MI)
❑ Northern Oaks RDF (Harrison, MI)
Tri-City RDF Carsonville MI
❑ tY ( )
i
❑ Venice Park RDF (Lennon, MI)
Carrier
❑ Westside RDF (Three Rivers, MI)
Vehicle No.
❑ Woodland Meadows RDF —Van Buren (Canton, MI)
Co any Respons le for Disposal Charges:
❑ Via Transfer Station:
Taro Wt.:
Not Wt.:
Shipper: 6Date
(� Ct A,
e� � r
Received er-of
Date:
Received at Disposal Facility:
Date:If0A'
White: Generator Canary: Disposal
lily Pink: Carrier Gold: Generator
9-4
D I
PLEASE SIGN
BELOW
SIGN HERE)
COUNTY: OAKI-AND
01IM11121110-
2 6
1
CSC
C ONTAM,I NATE D,, S01
: 8:00
-
G OTAL ATEFE
9-5
ITEM #10
GOLF FEASIBILITY STUDY
LYON OAKS
We have reviewed from Purchasing the following proposals for a
golf course feasibility study for Lyon Oaks:
Chartwell/Business Planning $ 6,600
Ft. Atkinson, WI
Don Childs $10,500
Sylvan Lake, MI
Golf Resources $ 7,600
Woodstock, GA
US Realty Const. $17,000
Columbus, OH
McKay Golf $12,000
Lansing, MI
This study would be based more on the marketability of a golf
course in the Lyon Oaks area, not the site.
Pending the outcome of this study, the next step for a golf course
at Lyon Oaks would be to include it into the master plan, which will be
developed within the next year.
In reviewing the proposals, staff recommends that you select Golf
Resources to complete this feasibility study for a price of $7,600. Staff
feels that the low bidder, Chartwell, did not demonstrate the necessary
experience in golf courses.
10-1
ITEM # 11
RESTROOMS
GLEN OAKS GOLF COURSE
We have received from Purchasing the following bids for the
purchase of two self-contained restrooms at the Glen Oaks Golf Course:
Romtec $38,884
Roseburg, OR
Restroom Facilities $42,864
Reno, NV
CXT $55,810
Spokane, WA
These restrooms will replace two porta johns that are presently
used on the golf course. We have received numerous complains about
our existing porta-johns.
Due to the location of existing sewer and water lines and weather,
these self-contained units are most feasible.
Staff recommends awarding the bid to the low bidder, Romtec, for
Golf course personnel will install these restrooms.
There is $75,000 budgeted in the 1996 Capital Improvement
Projects Budget for this project.
ITEM biz 12
ENVIRONMENTAL CLEAN UP
SPRINGFIELD OAKS GOLF COURSE
In March of this year, the Parks Commission approved the expenditure of
$23,000 for the investigation of the contamination from the former gasoline fuel storage
tank at Springfield Oaks.
In the process of the investigation the past six months, a free product plume was
discovered which necessitated extensive additional testing and reporting. The following
work was in addition to the original estimate: evaluation of field data, site monitoring for
free product and water.
To complete this investigation to the point of being able to report to the
Department of Environmental Quality, our final assessment report and to pay for the
additional cost incurred, staff requests that you approve an additional $29,000 to be
paid to Soil and Materials Engineers. Out of this $29,000, approximately $23,000 has
already been expended for the additional work incurred this summer.
Soil and Materials Engineers is the company that was awarded the contract for
these types of investigations. Purchasing bid out and awarded this contract in January
of 1996.
All additional incurred costs were billed in accordance with the pre -approved
itemized fee structure of the contract.
To date since 1993, we have paid SME $63,958 for this site investigation, of
which $24,839 has been reimbursed to us through the MUSTFA Fund.
12-1
ITEM #13
WATER AND FIRE SAFETY
ADDISON OAKS CONFERENCE CENTER
Due to continued water problems at the Conference Center, the feasibility of a
new water source has been investigated. After consulting with Mike LaLone Well
Drilling Company and Mike Pylar, Oakland County Health Division, the following system
is being requested: Install two new 6" wells; one each to service the maintenance
building and residence. A complete system for both, including storage tanks, hook ups,
permits, inspections, and necessary plumbing, is quoted at $19,839.00.
Remove the water tower, since it is not used for fire protection and not needed
for the new water system. Estimated cost by Dixon Engineering is $20,000.00.
Install fire pump at lake to service Conference Center with three outlet hydrants.
Pump will be wired to the electrical system that is on our emergency back-up generator.
The plumbing and fire department hook ups will cost $12,900.00; the pump will cost
$13,000.00, for a total of $25,900.00. Our Technical Support staff will install.
The Conference Center does not have a fire warning system. We are recom-
mending the installation of a smoke detection system. This would place smoke sensors
on all five floors. The system would give off an alarm to building occupants if fire smoke
was detected. This would be loud horns both inside and out, signal to fire dispatch, and
visual lights for the hearing impaired. Cost of $12,000 for controls and panels. There is
also a $33.00 per month monitoring fee by Oakland County Building and Safety.
Summary of Water and Fire Safety:
New Water System
$19,839.00
Remove Water Tower
20,000.00
Fire Pump and Hydrants
25,900.00
Smoke Detection/Alarm
12,000.00
$77.739.00
13-1
ITEM #14
WATER TOWER
SPRINGFIELD OAKS ACTIVITIES CENTER
Attached is a proposal from Mike LaLone Well Drilling Company to supply
domestic water to the Activities Center and grounds separately from the water tower.
This would also allow the water tower to be used only for fire protection.
Also attached are the inspection comments from the Dixon Engineering
Company pertinent to the wet interior tank. In accordance with their estimates, we
would save $21,000 by not painting the wet interior tank.
In discussion with Ken Benson, he indicated that there is currently some total
coating failure of the interior. The interior may last for several years. However, once it
starts pitting and rusting, it will be difficult to control and will eventually begin leaking.
Once that happens, it doesn't matter how nice the outside is. "What will you do
then? If painted now, you should get many years of service from the tower, not just a
few."
If not recoated, he recommends an inspection be conducted every three years.
If we proceed with the option to not repaint the interior, we would incur the
following costs:
• Domestic water $18,000
• Estimated repair and painting $42,000
• Specifications and contract $ 3,100
• Painting inspection $13,725
$76.825
14-1
C:\WPD0CSI4GENDA1WATER4.SPR
CONCLUSIONS:
The wet interior coating is an aluminum vinyl system which is in poor condition. No lead
was found in the primer. —
2. The dry interior coating is an aluminum vinyl system over a red lead primer. The coating
is in fair condition.
The exterior coating is an aluminum vinyl system over a red lead primer. The coating is in
fair -to -poor condition.
Note from William I Dixon: All coating systems are aluminum vinyls and the assumption
would be they all had the same primer. No one was concerned in 1971 about lead in the
primer on steel structures, and it was an excellent system. My first reaction was the
laboratory analysis was wrong. There was a possibility that a dilution factor was not
included in the calculation of total lead, and the lab was asked to recheck. A dilution
factor of 1000 would raise the result to 17%, which would be within the acceptable range
when compared to the exterior coating. Other than a dilution, it would not be a misread
by the computer; it would have to be a total breakdown. A partial read would be an
incomplete scan, but the results should be in the range of 1 to 20%. This reading was 170
ppm as compared to 200,000 ppm. The computer did not shutdown because it was right
back to 20% for the next two readings.
__.. 4. The tank has a 4 in. fill line which is insulated with a styrofoam insulation with taped
seams.
The tank has a 10 in. draw line which also is insulated with styrofoam insulation, with
taped seams.
6. The roof venting area is a solid area around the access tube, and is not screened.
7. The overflow pipe extends from the high water level down through the interior riser, and
exits through the basebell cone The overflow pipe is screened and has a concrete splash
pad beneath.
8. The tank's ladders do not contain fall prevention devices. The ladder in the riser is caged.
9. A makeshift railing has been installed by the owner around the roof access hatches.
10. The platforms in the riser are rusted. The bottom platform had 1 in, of standing water
because the drain pipe was plugged.
11. A boiler is located in the basebell cone for heating water to keep the tank from freezing.
12. Both the fill and draw lines have glandular -type expansion joints located in the pit. The
expansion joints are rusted, but are in working condition.
14-2
13. The roof access hatch to the wet interior does not completely close because of
interference from the makeshift railing.
RECOMMENDATIONS:
Abrasive blast clean to a near white condition (SSPC-SP10), and repaint the tank's wet
interior with a three (3) coat epoxy polyamide system. The estimated cost is $21,000.
2. Spot power tool clean and recoat the tank's exterior. The estimated cost is $22,000.
Abrasive blast clean and repaint the topside of the two platform landings in the riser. The
estimated cost is $2,000.
4. Install a safety railing on the roof s exterior, and remove the makeshift railing. The
estimated cost is $1,800.
5. Remove the metal box installed over the fill pipe. Install a deflector plate over the fill line.
The estimated cost is $600.
6. Repair the hole that has rusted through the roof around the access tube. The estimated
cost is $600.
7. Install a roof vent on the exterior roof for additional venting. The estimated cost is
$2,500.
8. Install rail -type fall prevention devices on the interior ladders. The estimated cost is
$2, 000.
9. As an alternative to spot power tool cleaning and recoating the tank's exterior, consider
abrasive blast cleaning to remove the lead based coating on the dry interior and exterior.
However, to accomplish this, the tank would have to be totally contained. The cost for
containment and following lead abatement procedures is approximately $120,000. The
estimated cost to repaint the dry interior and apply a two (2) coat epoxy system is
$18,000, and abrasive blast clean and recoat the exterior with a four (4) coat epoxy
polyurethane system is $27,000. Project cost is $165,000 to remove the lead based
coating on the dry interior riser and exterior.
10. Install a 3 in. Shand and Jurs ice -free mud valve at a cost of $4,200.
14-3
PROJECT SUMMARY:
Repairs: Install Roof Railing
Remove Metal Box and Install Deflector Plate
Repair Hole in Roof
Install Roof Vent
Install Rail -Type Fall Prevention Device
Repair Insulation
Install Mud Valve
Total Repairs
Re aint
r OEM $ 2 000
Dry Interior MMMM
Platforms only 2,000
Lead Removal
Exterior
Spot Clean & Recoat 22,000
Lead Removal & Total Repaint
Containment & Lead Concerns
Total
Repairs
Engineering & Contingencies
Total
14-4
$ 45,000
12,000
6,000
$ 1,800
600
600
2,500
2,000
300
4,200
$ 12,000
Repaint Alternate
$ 21,000
27,000
120,000
$186,000
12,000
28,000
$226, 000
INTRODUCTION:
On April 19, 1995, Dixon Engineering, Inc. (DIXON) performed a preliminary structural
inspection on the 150,000 gallon spheroid elevated water storage tank located at Andersonville
Rd. at the Springfield Oaks Parks. The purpose of the inspection was to evaluate the condition of
the interior and exterior coatings, inspect the structural integrity of the tank, and check for
compliance with health and safety regulations. Scheduling and arrangements for the inspection
were completed through John Kipke. Inspectors for DIXON were Kenneth R. Benson and Todd
Adams, Staff Engineers, and John Bethell, Staff Technician. Tom Gibbs provided ground
assistance during cleaning and inspection. A sterilized sewer jet cleaner was provided for cleaning
the tank's interior, and was operated by employees of the sewage district. After completion of
cleaning and inspection, DIXON supplied chlorine for chlorination of the tank per AWWA
Method No. 3.
The tank is a 150,000 gallon spheroid and approximately 100 ft. to low water level. The tank was
designed, fabricated, and constructed by Chicago Bridge and Iron in 1971. The tank is of welded
construction. After completion of construction, the tank also was painted by Chicago Bridge and
Iron with aluminum vinvl coatings
The coating on the tank's wet interior is an aluminum vinyl coating and in poor condition. The
_...
coating is 90% intact on the bowl with alligatoring of the coating. The bowl primer is 98%
intact. On the sidewalls, the coating is approximately 75% intact, with the primer approximately
95% intact. On the roof, the coating is 98% intact (topcoat and primer). The steel substrate has
minor corrosion with no pitting evident, except on the roof area where there is heavy scale rusting
along the lap seams and around the access tube venting area. A hole has rusted through the roof
in the area around the access tube. The hole is approximately 12 in. long.
A sample of the wet interior coating was taken and analyzed for lead content. Lead content was
determined at 0.017% lead, which indicates the coating is not a lead based coating.
The tank had approximately 16 in. of mud sediment in the mud settling area of the bowl.
The tank has a 4 in. diameter fill line which extends into the bowl, and up to a level near the high
water level. The tank has a separate 10 in diameter draw line. The draw line has a deflector plate
over the top.
The owner's personnel has installed a square box which is suspended from the roof using a chain
over top of the fill pipe. However, the box has moved off the fill pipe where it had been installed.
The box was intended for use as a deflector/diffuser plate. There is a ladder which extends from
the roof access manway down to the bowl, along the access tube. The ladder is in very good
condition. The only venting area for the tank is an area around the access tube where the access
tube goes through the roof. Minimal venting has resulted in corrosion at the edge of the vent
area.
14-5
ITEM #15
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed property acquisition.
15-1
ITEM #16
MANAGER'S REPORT
---Emergency Procedures - Golf Courses: In the event of an emergency --medical, accident, or
other --the pro shop or maintenance personnel will respond in a timely and safe manner. Each
incident has to be individually evaluated as to the extent of response.
If ever indicated by golf course patron, or park personnel feel inclined, we do not hesitate to dial
911., Any type of medication or treatment other than life support should not be administered by
park personnel.
If a patron feels follow up is necessary to correct unsafe conditions, such as bee hives/nests,
rodents, skunks, etc., they can notify maintenance staff either in person, by telephone, or leave
a written message.
There were three bee nests found and removed the day after Vice Chairman Johnson's incident
was reported. No other incidents have been reported to the staff on the course.
---The next Commission is Wednesday, October 2. There will be a short meeting on
Wednesday, October 16, which will be followed by the budget review. Will plan on lunch, if
necessary. The proposed budget will be to the commissioners before that meeting for review.
. ---Mark your calendar for the following upcoming events:
• Sept. 14
• Sept.29
• Sept.20-22
• Oct.6
• Oct. 13
Cross-country Race (One of the largest cross-country races in the state
of Michigan with over 1,000 participants) at Springfield Oaks Activities
Center
Fall Mountain Bike Race at Addison Oaks
Hot Air Balloonfest at Springfield Oaks Activities Center
Fall Color Car Classic at Independence Oaks
Hidden Forest Trail Run and Walk at Independence Oaks
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