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HomeMy WebLinkAboutAgendas/Packets - 1997.10.01 - 40004PARKS z$ (� 1 � 4a3 ' o U " N\�ch�gaV 5B. \ bg4 o�atk\r's`�Fax2el8•a58•k\a�a `�'L.uS ' 4a.ane dd e55 �MVJ co oa \ter Fred Korb Kahn George cconnek\on N�gr pecky�_Ler�is.ir okspPerncK Chairman n ohnso �aJ�renoe'6 Kay SchR R+�hard Rich man D Kuhn.lr �;�chair P chap d Skatr�tt Ralph M onager Secretory ke \on i. Kip a ger M Assistant ber 25,, 199� Septem ARKS SION S COYOl55TON KLAND COA SON Ty COW1 14inigan D RECREA2ZON p,ND and C°unty , en ; the PARKS 0:ef lre Oakl and Gentlem en Cared °� d genre 7e� Road Ladles nay be Parks a tkios L 3cei A meeting 2800 ord� MS 1gg9 as f°ll°ws: Water ootober 1r PyACE We�esday r 0 A Mn . g'0 ar Meeting a�th°rand ' ge�1 e th t aunty Par Tye • aCc°rda Oakwi land C led in the Y�gE •as been lsl Jr.of h Lew ring l r This mee PeckY on. Sincere Y °f ChatlonnComm1ssi ��ia/�, Recrea ILI ichard Ma aRger OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING Parks and Recreation Office 2800 Watkins Lake Rd. Waterford, MI 48328 October 1, 1997 1. Call Meeting to Order at 9:00 a.m. 2. Roll Call. 3. Approval of Minutes for September 3, 1997, Commission Meeting Approval of Minutes for September 3, 1997, Public Hearing Approval of Minutes for September 17, 1997, Commission Retreat 4. Public Comments. 5. Approval of Payment: Voucher Nos: 8-1 thru 8-529 Interdepartmental Payment Register: August charges paid in September, 1997 6. Combined Statement of Operations for Month Ending 8/31/97. 7. Activity Report for August, 1997. 8. Donation Recognition. D. Stencil / 858-4944 9. Lyon Oaks Master Plan. J. Figa / 858-4620 10. Fund Transfer. M. Thibodeau / 858-4630 11. Bid Item: Waterford Oaks Wave Pool - J. Figa / 858-4620 12. Waterford Oaks - Fencing. D. Stencil / 858-4944 13. Road Chloride - Parks Operations. " 14. Manager's Report. R. Richard / 858-0909 15. Strategic Planning Session. Dr. Rae Blackerby 16. Old Business. 17. New Business. 18. Adjourn. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 3. 1997 The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Secretary Richard D. Kuhn, Jr., Fred Korzon, L. Brooks Patterson, Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: Vice Chairman Ruth Johnson, George Kuhn, Nancy McConnell ALSO PRESENT: Parks and Recreation Oakland County Purchasing Performance Strategies, Inc. APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Mike Thibodeau, Chief of Golf Operations Dan Stencil, Chief of Park Operations Sue Delridge, Chief of Recreation Mike Donnellon, Architectural Engineer Desiree Marcks, Public Communications Assistant Rob Rhein, Buyer Rae Blackerby, PhD Moved by Mr. Pernick, supported by Mrs. Schmid to approve the minutes of the meeting of August 6, 1997, as written. AYES: Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (6) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Chairman Lewis introduced Dr. Rae Blackerby, the long-range planning consultant for the Oakland County Board of Commissioners. Dr. Blackerby will be working with staff to prepare for the retreat work session on September 17. APPROVAL OF PAYMENTS: Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the payment of Vouchers 7-1 through 7-628 and the Interdepartmental Payment Register for the July charges paid it August. AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7) 3-1 (Commission Meeting, September 3, 1997) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The Statement of Operations as of July 31, 1997, was accepted as filed. ACTIVITIES REPORT: The Activities Report for the month of July, 1997, was accepted as filed. 1998 BUDGET ADOPTION: Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the resolution adopting the Parks and Recreation Commission's 1997 Appropriations Act incorporating the 1998 Operating Budget, and to approve the adoption of the Commission's 1998 Capital improvement Projects Budget. AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. BID: As per the information filed in the agenda, the following bids were approved as recommended by staff and Purchasing: Moved by Mr. R. Kuhn, supported by Mrs. Schmid to award the contract for the installation of the 8,325 feet of 4-foot farm fence 6-foot chain -link perimeter fence at Lyon Oaks to the low bidder, Michigan Fence, in the amount of $64,871.00, which includes a $20,000 deduction for the elimination of clearing and placement of farm fence along the property adjacent to the Ford Motor Company, plus a 7% contingency of $4,550, for a total budgeted amount of $69,421.00. The amount of $19,870 will be transferred from the CIP Contingency to fund this project. AYES: Korzon, R. Kuhn, Lewis, Patterson, Pemick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. After discussion, Commission directed staff to contact Judge Kaufman on the 20-acre parcel previously offered for sale to the Commission, expressing our continued interest in the acquisition of that piece. Moved by Mr. Pernick, supported by Mr. R. Kuhn to award the bid for the installation and capping of golf cart pluths for s a ten lithe olf courses to the low contingency of $7 675,Idforea total budgeted lford lt, in the amount amount of $76,750, p percent of $84,425. 3-2 - September 3, 19g1i Commission Meeting, eTT;�ck, Skafritt l6i hn Lewis, ?attefson, P tact to pYES. Korzon, R• Ku bid and award tmental �uath to spl�tthe of Environ ineefs, in NPYS. �Oi d°navoicevote. paVLefson vepad'rnent tenesEn9 n, su'pp°rted W Mot the M'chlgan Soil and Ma Motion came ved by Mr . KWbn'ssrnen,o est Complete sadder, pef{ Grove and Oa v� to the ick, Schn��d, skarritt ��i fior 77 ,� arc'ount of � n Lewis, Patterson, pern rx. Kuh atthe n1eet�n9 in October' PYES KO on, R• mendafion P a. vote. sand present a fecom N ,�S• t0� endence Dak staff carried °n in all county bujidin9s, Motion dep RFp s lof in sTnok�ng evaluate 0A banning d entorce gtafi wi11 re' #1997" oft W. the policy an e end G pph1CY' s piTect�ve iss�on supp \NOfk`Nith thTough th NC OS n �Xecutfve d the C°mm are witCin9 talto sn�°kmg Co u ty ende they wi11 w a response t° °hcy and TecoTnm concessionaire, cesslOnaxre a u1d h of th our the con °� �anu N e to wed the P ement cilit�es es ,Vjeving. it w, intent Tevie d yak Manad Van I i11 be no smoking in this pocky that the OTigina entacte es an that there `N e fa�ditles rson noted S has ith ann,0xlr\ce is ri11 room of including thi°nsisswTier Pane e e pirective Nlsdom It in th g the year w scussed the s �o the �aciilt%es• Com doP Cound g hat � ,eXc\udes the Commission {{ect on bookose faciCities ScTimld tO e undeTstan ciude rs with ental e Orted by M t detr* . as to eX O�°n, suPP cOuntY c�lit�es s dlrectNe `N °king in ail u cilit�e K la d by MT sm d band et ick, Schmid, karfitt �7) Move es an S #199s09baro mslloki eTson, pern park ' Kuh `ewis, pats PSVS. Kprzon, R. n a voice vote• Np.YS'• QOl was noted'• d Commission carried °n wing edX-a Con�niission staff Motion the {olio already P be S R�pGR! flied in the agenda, ect with 14 Ord be aPprOv , messages can MPNpGER e Manager,. RelOft ona. n policy s d inscripui chaset 1nsMifat►0na to th e and P in addition park Sench C to fend, Sh ordefln9 of the policy riot to ,-1he Corr' � o chan9 oiicy P ance With Commission P directed sta icons deed RePresentat��es G�atiOn. sePte ffb 3 �gg7i SPort\\shin9 Ass° s G°\� C°ureen m��ss�o Meetkn9, \and Counh! resentat�o CaK aveb Co n Ito the Cakake a {OCma\ P t,Oo at the Red attorney `s rerne oUr don.al t\on {r er to �,cOV\kRi�na e oo\oM tjn9 �n 1°ate e\red a �Zhe me t °g �n CctOb ��sston °joss the 9° f °Ous ou d be Pad, can a\so term -__Staff has rec wi\\ be at t d the C°m o{ oxM aG 'Nethec °r n°t a CIP�n9 SCCe to do on fron'the group er K`PKe uP ed at P\a°�n o d\soo\jeThts a\so Pam\th us °n that Y °� 61ssJon ise °ougse fog the nt Mana9 en detenn a rneet0 d\son Nerve n°t met Scam C tear uP th Ass,sta e Ma ha n h OC,R to set e Gty \ ever they k\and C°untY Remed�afio C t the at the Oa Cornm�ss�on G°u\d sty ork�n9 w\th dia\\Y W\thot any time h°� e wh ta\n vd e Caks a to se e o t tY°n aot�on, t a Red ao thn emedotion, th ntrac area\5° e atte�• SePtercbef 9 a co c K�Pke nOthat S to e� en �f we any Progress on th`s ed or 7 P m' on �uesdaY beacbesand iife(3 ec at c tosspre dram Pro\e ComR'1ss\on P°steel °hearing �s s to attend s of the Poa the s ho \ yeays be9�n w\\\ keep the lan Pubi\cage we\GOme on the stat soWt�on until Staff ks master m`SSioneCs Comrn\ssk°n reseeab\e the t Y o O es A\i c°m eVidge update Cob\em W\th n° #° tembet A , �g9� T o\Nns\i P t`On Sue o a nat\ona\ P ednesdaY SeP Recrea ortage �s on r-Chkef oe %e9uard Sh nofxn9 th ��ork sess\on at 9 a.rn tabor osY trea meetrn9 `N\\\ be the re 'ChE next ourned at 1�:15 a.m• �r,1,�� '(he ,meeV\9,Nas ad\ Secretary R'chard o• Kuhn Secrerd • � Srr�th, ReGOrdrn9 Karen 3_4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING September 3 1997 The public hearing was called to order at 9:10 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Secretary Richard Kuhn, Jr., Fred Korzon, L. Brooks Patterson, Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: Vice Chairman Ruth Johnson, George Kuhn, Nancy McConnell ALSO PRESENT: Parks and Recreation Oakland County Purchasing Performance Strategies, Inc. Ralph Richard, Manager Jon Kipke, Assistant Manager Daniel Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Sheila Cox, Accountant IV Frank Trionfi, Chief, Admin. Services Sue Delridge, Chief of Recreation Mike Donnellon, Architectural Engineer Desiree Marcks, Public Communications Assistant Rob Rhein, Buyer Rae Blackerby, PhD Staff noted that the proposed revenue budget for 1998 is $15,118,404, an increase of 4.5% over the proposed budget for 1997. Of this amount, $6,223,726 comes from fees and charges and interest on investments, and the balance of $8,894,678 will come from the millage. The proposed operating budget for 1998 is $11,400,764, an increase of 4.1 % over the 1997 proposed budget. The remaining balance of the revenues, after the $11,400,764 for operations, is for operating equipment and capital development. The amount of $504,720, of which approximately $417,600 is for replacement equipment and vehicles, is for operating equipment. Estimated new funds for capital development for 1998 is $3,632,144. The proposed 1998 projects are budgeted at $5,055,219, with estimated new funds at $3,632,144. No questions were asked; therefore, the public hearing was declared closed at 9:12 a.m. Richard D. Kuhn, Jr. Karen Smith Secretary Recording Secretary \SS\pN RE�REP� eWis GRSP�\pN GpN\M c\aSSroorn °� the L PSs R�� 1gg� D �e,�is, Jr• is the �\,p,ND GOON ha�rrnan PeckY r Nancy OP der atg-12 e oa s C chard D �Uhn J . treat�as ce\nee at`TaependenG -the re atone G B5EN�' oth JohnSos, Secretary ` N(int N iERs PR irman ``� S\' rsTn t �• pc\ MEMB vice Gha Richard GpMM\SS\ `e�is, fir" aY Schrn�d, PeckY D • e Pernick, K N\GConarei\, `awrenc RS PBSPN� . ins\ON MEMBE ` Brooks Paterson eGutNe piece GOMM aon, Ge°rge 001Ra\ph Rxc PI s stant M - seN`ceo��cer Fred Ko l.3on 3 • K\P\`- ' Gh`ei' P rnon`cat\ons PLsp PR�SEN Go Frask�rtO PobC�c of Parks t ecreat�os San?TQ,Sten• Gh`ei Ch.e of Go\i and De,Je\oPrnen c'i, arks and R Dan �-bodeaw�ei of Des\g ea ion P *"-' h F\ga, Chlei of Re iC�tskOf e Strategic sue �eiridge PhD, Fac e sm�� is„in tune Rae B\ackerby' oeslc°racer ss to addresses,lre their as c isg w°rkSho ss`Oners to rsance Strateg\es in was a strateoun9l 5o rd of G°mrn Pe�or retreat \and G eeds• k\asd Goon Go\ ntY - s, orP°se of t fee of the �S wants and n eesdents of �5 °i pak\a for acau�s��o -ihe P Gomm resides to a\\ r res�deort sa�sg P\asn�ka d GoUn'� are as io\1ows� he Parks 5 a� fa ilit�es � to d supp � s esses to Oa ee h a�n concerns asd access a d rectafl sty Mderstas e residents asd bon\n r �e th the th 10 ensUr e ad abateidentssoi �aoiac a sty Parks SSUes they seas io\\ohs •• o ensUjve and de\je\oPh'eked to Cyst to Ce eat on the Cyst ` • tenanre, er as rk as ii ays\\Xs\ e ,man Sinners asd s in re at °s to Pa s e t are the comR'\SGoostY hav d GovntY rogra"\s tha of pak\asd of ia6\\it�es pak\an el t° tr p es dents in soothe of {ads\�ti�es an PNadaa,(\ iac�nd VS\O oghe �\\ag • Saes jaTmess' e'aSeNat�os •. PM both t�a etY 0 e and \and Pre • EXPsndwng open spaeSs ca\ Parks departments dd�txona c\eanitn with \o • Saiet`l amp\\.a e) \eye\ of q\SaV comPar\s°n ' �aXes'coisg high System • �\a`nta`n .• Rnacat�rvk trsenmtesamns aeeds o\ asnd gM\19 o\e oo\ndN ,stern St\n9 \Oapns°i the Passln9 snageoe dre 3 ,1 • Spec�a\�Z a e{��c�est a e E,�ectN (Commission Retreat, September 17, 1997) • Maintain professional staff and service • Contribution to the quality of life • Parks relations with neighbors • More park accessibility/locations • More coordination between parks systems Staff was asked to list their top five objectives they believe the residents and businesses of Oakland County want the Parks and Recreation Commission to accomplish over the next ten years. The list is as follows: • Develop existing facilities S • More variety of recreation to meet existing lifestyles T Increase customer base S • Provide variety of programs in southeast Oakland County T • Keep fees and charges affordable T Increase participation; increase value S • Continue to provide high quality of customer service/quality of life T • Explore public/private ventures T • Increase public knowledge of operations and facilities Increase awareness and support T Increase participation S • Upgrade older facilities T • Maintain significant natural areas for low impact development S • Procure all possible grants for land acquisition T • Acquire more land for the future S • Integrate current technologies in parkland development T • Continue to have a good funding source S • Easy accessibility to parks and facilities Accessibility S Ease: geographically T Ease: in getting there and for ADA T • Maintain operational safety standards (in general) T • Coordination of parks and recreation with other parks and recreation providers T Provision in order to avoid duplication of services S • Continue cooperation with local host communities T • Ensure residents know payback they are getting ("bang for the buck") S • Explore additional revenue sources T Get a good funding source S • Major campaign to provide information about parks and recreation activities T • Wildlife management T • Resource (natural) management T Commissioners then worked through the list of objectives, dividing them between strategic objectives and tactical objectives; each is marked above with either an "S" or "T to reflect that designation. Dr. Blackerby focused attention on the list of main goals. The language of the goals was changed so they would read as follows; plus, the strategic objectives noted above were paired with their respective goals and listed. To ensure availability and access to the parks system to all people of Oakland County 3-2 treat, September 17,1g97) CCOmmission e customer base crease value of Oakland County * increase part►cipat►on, a Ks and facilities the people * IE�se accessibility top uality recreational facilities to * ent (preservation) dq optimum Parkland and low impact developm To ensure op for acquisition, EX►stin9 facilities areas for o►t funding Develop if►cant natural future) d supP " Maintain sigrn land for the understand an * Acquire more Oakland County * people Q m of county parks TO etenancehand develop ent funding source e buck) rria►n n th Continue t°ackehe are geiting tba g for * Know paybicat►on of services * Ovoid duP The follow ing goals were also added' • Customer service Education * Satisfaction * Multi-ethNc * varieteratron * CpOp bitty pfforda * Safety cooperation lnter9 °vernmental coord►nationl parkland irnventOrN.ces mission * Duplication of s ices like to acqu►re, com * orti►vE sEry cres they would * Supp the number of a would Zoning 2008. 000 acres * #2, specifically the year acquisition of 2, cres by focused on goal 2 500 a er acre 400 - of �10,000 P under goal #2, Comrn►ssion Cormnissd Onrthe acquisition of 2 Edian price em con d that at a m u as guid6nbe u ed to help note went Otcer Richard develop seNat�on and and unaturai" for use ExecutNeuideirries can the be 20 million. land Pre „ asmen These g focusing ° s tor act�ve, p ent. objectNes definition d for developm meets national s of parklan After disco st {ehsearch roport►on meet. the following com requested considering for this develop goal #1, rnaK►n9 to use when et figures listed under 9 produce bud9 objectives ommissioners discussed the C 3..3 19g71 „ 2pp0;' and the phrase etteat Sep bet 1� , e eat rem e 1, add�n9 th y ed uta� c°mmiss�on R n sttateg,c objectN # of parks; thee9 °Qa\' an asce\s, l w ° in number county , 1,acte) p e w°r at the end hip, sma\\ � �ti ase to ns de\et�n9 th {tee' addtess�n9 the r�ounbl �c�ty' w uirin9 veN onrt`un` yes. Ganaid u\a ere D etby re r\y there a ect i Ofi Oakland of \ook4n9 aatoaunits to the c r g\ack �n „an cussed thembenvO Map hat, instea Gobi\e tecre ectNes w`th hers d`s e' parksot\ a\so note brin9in9 and obl GomPi\e an a\Cha cman aonce hate mote °n n to f�na\ize the 9°a\s parks;• V,c parks shoo\ addit�ona\ work sess�o the cOuntl s i\\ chedu\e an ` 4��� aN Staff b r. at 1.3p p.m• \G��� Recording Sectet Octo was adjourned Karen Smith, the retreat D Kuhn Jr Secretary R�chatd 3-4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION ANALYSIS OF FUND BALANCE AS OF 8131197 FUND BALANCE, 1/1197 ADDITIONS: REVENUE OVER OPERATING EXPENSE AS OF 8/31/97 NET COLLECTIONS ON ACCOUNTS RECEIVABLE DNR GRANT - LYON OAKS ACQUISITION DNR GRANT - NATURE CENTER ADDITION DEPRECIATION EXPENSE DECREASE IN MERCHANDISE FOR RESALE INCREASE IN ACCOUNTS PAYABLE OPERATING EQUIPMENT DISPOSALS/ADJUSTMENTS DEDUCTIONS: PAYMENTS ON CAPITAL PROJECTS OPERATING EQUIPMENT PURCHASES NET PAYMENTS ON ACCOUNTS PAYABLE INTERDEPARTMENTAL INVOICES IN TRANSIT INCREASE IN MERCHANDISE FOR RESALE DECREASE IN ACCUMULATED DEPRECIATION SUMMARY OF FUND BALANCE: CASH ON HAND (INCLUDES IMPREST/CHANGE FUND) INVESTMENTS WITH THE COUNTY TREASURER: SHORT TERM INVESTMENT FUND (STIF) CERTIFICATES OF DEPOSIT $9,530,466.25 $5,782,978.61 987,446.11 14, 847.92 51,621.30 331,644.64 0.00 0.00 188,450.84 7,356,989.42 $16,887,455.67 $5,339,432.33 460, 596.04 1, 062, 014.84 249,266.53 1,438.67 188,450.84 7,301,199.25 $9,586,256.42 $115,448.98 $2,470,807.44 7,000,000.00 9,470,807.44 $9,586,256.42 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FOR MONTH ENDING 8131197 YEAR TO 1997 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET MILLAGE & INTEREST INCOME $8,463,744.68 $8,565,700.00 $101,955.32 98.8% RECREATION SECTION ADMIN. 11,117.50 29,200.00 18,082.50 38.1% ADDISON OAKS: PARK 275,319.25 309,600.00 34,280.75 88.9% CONF. CENTER 46,921.26 120,000,00 73,078.74 39.1% GROVELAND OAKS 302,544.34 568,907.00 266,362.66 53.2% INDEPENDENCE OAKS 212,452.70 232,400.00 19,947.30 91.4% ORION OAKS 1,303.00 1,300.00 (3.00) 100.2% GLEN OAKS 823,373.11 1,001,100.00 177,726.89 82.2% RED OAKS: GOLF COURSE 339,365.36 360,000.00 20,634.64 94.3% DRIVING RANGE 17,500.00 35,000.00 17,500.00 50.0% WATERPARK 409,128.04 524,600.00 115,471.96 78.0% SPRINGFIELD OAKS GOLF COURSE 679,652.79 812,634.00 132,981.21 83.6% WHITE LAKE OAKS 773,358.37 892,763.00 119,404.63 86.6% SPRINGFIELD OAKS A.C. 807.42 3,500.00 2,692.58 23.1% WATERFORD OAKS: PARK 36,747.00 49,800.00 13,053.00 73.8% WATERPARK 553.954.90 600,700,00 46,745.10 92.2% TENNIS COMPLEX 17,451.50 25,495.00 8.043.50 68.5% BMX 24,485.50 24,800.00 314.50 98.7% TOBOGGAN RUN 61,856.61 103,800.00 41,943.39 59.6% MOBILE RECREATION 153,434.08 187,000.00 33,565.92 82.1% NATURE PROGRAM 9,046.57 12,900.00 3,853.43 70.1% LYON OAKS 675.00 7,950.00 7,275.00 8.5% ROSE OAKS 0.00 1,000.00 1,000.00 0.0% TOTAL REVENUE $13,214,238.98 $14,470,149.00 $1,255,910.02 91.3% OPERATING EXPENSES ADMINISTRATION $1,219,497.72 $1,973,672.00 $754,174.28 61.8% RECREATION SECTION ADMIN. 228,400.78 362,573.00 134,172.22 63.0% TECHNICAL SUPPORT 532,450.68 841,730.00 309,279.32 63.3% ADDISON OAKS: PARK 582,979.68 869,652.00 286,672.32 67.0% CONE. CENTER 45,060.86 63,830.00 18,769.14 70.6% GROVELAND OAKS 523,129.52 790,997.00 267,867.48 66.1% INDEPENDENCE OAKS 527,595.40 755,232.00 227,636.60 69.9% ORION OAKS 10,214.82 21,503.00 11,288.18 47.5% GLEN OAKS 470,533.74 686,971,00 216,437.26 68.5% RED OAKS: GOLF COURSE 285,449.35 409,162,00 123,712.65 69.8% DRIVING RANGE 1,380.43 1,595.00 214.57 86.5% WATERPARK 452,768.26 552,046.00 99,277.74 82.0% SPRINGFIELD OAKS GOLF COURSE 416,771.56 647,501.00 230,729.44 64.4% WHITE LAKE OAKS 422,618.08 596,634.00 174,015,92 70.8% SPRINGFIELD OAKS A.C. 125,055.06 173,174.00 48,118.94 72.2% WATERFORD OAKS: PARK 338,471.31 500,670.00 162,198.69 67.6% WATERPARK 466,152.55 495,204.00 29,051.45 94.1% TENNIS COMPLEX 33,963.36 42,899.00 8,935.64 79.2% BMX 31,607.62 45,846.00 14,238.38 68.9% TOBOGGAN RUN 76,649.67 114,480.00 37,830.33 67.0% MOBILE RECREATION 331,334.67 390,107.00 58,772.33 84.9% NATURE PROGRAM 214,346.12 375,335.00 160,988.88 57.1% LYON OAKS 4,542.43 9,151.00 4,608.57 49.6% ROSE OAKS 2,835.83 15,980.00 13,144.17 17.7% CONTINGENCY' 87,450.87 115,770.00 28,319.13 75.5% TOTAL OPERATING EXPENSES $7,431,260.37 $10,851,714,00 $3,420,453,63 68.5% REVENUE OVER/(UNDER) EXPENSES $5,782,978.61 $3,618,435,00 ($2,164,543.61) 19$7 1996 1995 ACTUAL REVENUE TO DATE: 91.3% 91.0% 94.6% BUDGET BALANCE: 8.7% 9.0% 5.4% ACTUAL EXPENSE TO DATE: 68.5% 65.9% 69.5% BUDGET BALANCE: 31.5% 34.1 % 30.5% `CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $84,230 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (MAY) 00A OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FOR MONTH ENDING 8131/97 YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENSE (UNDER)EXP. ADMINISTRATION RECREATION SECTION ADMIN. TECHNICAL SUPPORT ADDISON OAKS: PARK CONF. CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS GLEN OAKS RED OAKS: GOLF COURSE DRIVING RANGE WATERPARK SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS SPRINGFIELD OAKS A.C. WATERFORD OAKS: PARK WATERPARK TENNIS COMPLEX BMX TOBOGGAN RUN MOBILE RECREATION NATURE PROGRAM LYON OAKS ROSE OAKS CONTINGENCY* $8,463,744.68 11,117.50 0.00 275, 319.25 46, 921.26 302, 544.34 212,452.70 1,303.00 823, 373.11 339,365.36 17,500.00 409,128.04 679,652.79 773, 358.37 807.42 36,747.00 553, 954.90 17,451.50 24,485.50 61,856.61 153,434.08 9,046.57 675.00 0.00 0.00 $1,219,497.72 228,400.78 532,450.68 582, 979.68 45, 060.86 523,129.52 527, 595.40 10,214.82 470, 533.74 285,449.35 1,380.43 452,768.26 416,771.56 422,618.08 125, 055.06 338,471.31 466,152.55 33, 963.36 31,607.62 76,649.67 331,334.67 214,346.12 4,542.43 2,835.83 87,450.87 TOTAL $13,214,238.98 $7,431,260.37 *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. $7,244,246.96 (217, 283.28) (532,450.68) (307, 660.43) 1,860.40 (220,585.18) (315,142.70) (8,911.82) 352, 839.37 53,916.01 16,119.57 (43,640.22) 262, 881.23 350,740.29 (124,247.64) (301, 724.31) 87,802.35 (16,511.86) (7,122.12) (14,793.06) (177,900.59) (205,299.55) (3,867.43) (2,835.83) (87,450.87) $5, 782, 978.61 6-3 Monthly Activity Report ( Combined Totals ) Golf Courses Recreational and Special Evnts Day Use Parks August, 1997 Leagues/ Groups Participants Lea ues/Grows Participants 1996 1997 1996 1997 1996 1997 1996 1997 615 564 85,064 86,810 2,493 2,474 282,302 288,278 294 307 46,563 48,054 1,626 1,717 209,738 214,737 22,413 11,930 238,991 127,764 84,258 62,738 786,368 622,341 Grand Totals 23,322 12,8011 370,618 262,628 11 88,3771 66,9291 1,278,408 1,125,356 Glen Oaks Rounds Played - 9 Holes Rounds Played - 18 Holes Banquet Facilities Red Oaks Rounds Played Springfield Oaks Rounds Played - 9 Holes Rounds Played -18 Holes Activities Center White Lake Oaks Rounds Played - 9 Holes Rounds Played -18 Holes Banquet Facilities Golf Courses - Leagues Participants Lea ues TD Partici ants TD 1996 1997 1996 1997 1996 1997 1996 1997 194 178 11,602 9,807 678 700 41,055 42,861 0 0 3,125 2,614 0 1 11,484 12,087 16 20 1,561 3,142 113 72 13,598 10,385 64 70 8,912 8,6151 290 2681 36,282 35,199 141 108 5,823 5,113 442 456 19,844 20,568 0 3 3,660 3,302 0 24 12,305 14,635 9 10 36,360 40,501 182 226 90,614 94,540 1811 163 10,161 10,143 730 672 41,598 42,731 1 2 2,897 2,823 3 9 11,296 11,568 9 10 963 750 55 46 4,226 3,704 Totals 615 5641 85,064 86,810 2,4931 2,4741 282,302 288,278 09/25/97 Mobile Recreation Bouncer Skate Mobile In - Line Mobile Broadway Review Puppet Mobile Sports Mobile Show Mobile Dunk Tank Orbitron Buses Waterford Oaks Activity Center Tennis Complex BMX Fridge/Lookout Lodge Environmental Program Nature Center Outreach * Nature Trail Usage Special Events Summer Sports Camp V I N Totals Recreational and Special Events August, 1997 Groups Partici ants Grou s TD Partici ants TD 1996 1997 1996 1 1997 1996 1 1997 1996 1 1997 34 34 6,970 6,970 151 118 30,955 24,190 20 15 3,340 2,505 74 65 12,356 10,855 10 11 1,670 1,837 39 52 6,513 8,684 18 23 2,160 2,760 59 64 7,080 7,680 30 44 5,100 7,480 93 108 15,810 18,360 29 36 6,641 8,244 93 104 21,297 23,816 26 28 0 0 102 98 0 0 22 20 5,126 4,660 77 76 17,941 17,941 14 14 2,100 2,100 37 63 5,550 6,450 47 35 1,825 1,282 307 2921 12,735 11,844 0 0 2,065 1,357 0 0 10,871 9,961 0 0 2,755 3,922 0 0 9,924 8,662 0 0 3,550 2,562 0 0 11,461 16,885 0 6 0 380 86 1021 12,2421 13,004 30 31 2,652 1,693 340 388 20,164 19,534 14 10 609 302 168 187 14,839 16,871 0 0 7,404 5,306 0 0 43,724 43,600 * Not included in totals 09/25/97 Addison Oaks Park Campers Day Use Day Campers Groveland Oaks Park Campers Day Use Day Campers Independence Oaks Park Day Use Day Campers Overnight Group Campers Orion Oaks Addison Oaks Conference Ctr Waterford Oaks Waterpark Red Oaks Water Park Red Oaks Golf Dome & S. V. Totals Day Use Parks and Facilities August, 1997 Groups Participants Grou s YTD Partici ants YTD 1996 1997 1996 1997 1996 1997 1996 1 1997 698 510 12,868 10,039 2,260 2,093 38,074 40,166 2,979 1,990 21,143 12,611 13,609 10,572 62,573 50,654 0 0 0 0 0 0 0 0 3,080 1,400 73,688 32,488 7,860 3,351 195,426 77,904 4,333 1,804 15,330 6,315 13,375 8,498 48,553 30,528 4 0 387 0 30 18 2,858 2,741 10,480 5,354 36,687 18,743 42,034 32,532 147,156 131,224 26 13 1,148 582 135 141 11,402 12,546 1 0 11 0 7 7 270 245 645 7421 2,258 2,597 4,328 4,9281 15,147 17,254 321 371 4,837 5,310 191 2001 26,6191 28,502 50 401 31,753 12,621 151 1661 66,865 71,250 851 401 22,95 88,463 278 2321 75,861 59,305 0 01 15,925 17,995 OT 01 95,564 100,022 22,413 11,930 238,991 127,764 84,258 62,7381 786,3681 622,341 V w 09/25/97 ITEM #8 DONATION RECOGNITION Carl Christie and Bruce Tufford with Ozzie, representing the Oakland County Sportfishing Assocation, will be at the meeting to make a brief check presentation to the Commission. 8-1 voo #9 LYol� ONO s��Rp�,A the aeVelopment Of dh ave been woz Tpking on lth sta gy and a edez wooxate� aye been meeting `r`' ecke Ra they h O� consnitantsl B ttthe past two months S ptexnber 9 T hip o feces on e Oa1�-s master plan fox the s held at the l you ss of the plan fox the wa public hearing sentatl°n on the pxo�z 11 be making a pre the consultants aiscnssron. mmerts � coissioners� C° December lete the anal planbY OAO goal is to comp g-1 ,To all N� tRP k o\� vt6Xss`Or F� eG vt 5s\0r \,regIVNT th c 3 �gg7 , G°mm\ Erg\reecs {Oc ar the SePtembe and Matec\a\s \ce 01 �7 Pt rtcact vqith S°\\ Oaks {0! the p� ss\b�l�ty 0 havrr9 ,,,,coved a °° Ct JOT GCove\and ec eXp\oce the p0 rce Oaks {0c ssessmert Repo cted staji to 1uCth ° {0c \rdeperde P \ss\Or also dice ssessmert Rep Gomm \ete ar \n�t�a\ P 0C these cap\ta\ N°va comp 000 00 irSM a\\otted the pace 0{ $6, \\ 01 the surds 064 Cove\av\d and present\y I a ended �� 140 Op §oc G ave beer exp .0r to trarsJeC ove�,ert Pro\ects pc°sects h Uests pecmlss, the Gap\ta\ \mpc o ects Staff cea erderce {com with these pc � 0 0 00 Jo C \rde'P urt t0 c0rtirue 0 c �ud9et C0r€\r9el\ y Pcc �n C:\V�IP�GGS�G�.P1dA\1'� ITEM ill WATERFORD OAKS WAVE POOL pARKING EXPANSION lot expansion paving. This Bids were received for the Waterford Oaks wave p°o1 Parking curb and gutter project consists of site grading, tree removal, stone sewer construction, Th ere were three alternates included: alternates 1 & 2 are for additional installation, and paving- Parking lot, and alternate 3 is for asphalt removal and concrete curb concrete curbing within the p complex- Curbing was never installed in this construction at the main turn around at the Fridge area, and it was recommended for maintenance and traffic control. The bids are as follows: Tota _____I Coast=r gorse Bid Alt.l Alt.2 Alt.3 92 500 $8,000 $4,000 $8,000 $112,500 Allied Const. $ ' Clarkston d packets were mailed with only one bid received. Staff reviewed this bid and Ten (10) bi unit prices with the unit prices of the lowest bid received for the Glen did a comparison of the P lot expansion paving project, Ajax paving Industries. The prices are very Oaks parking comparable, and in some areas lower. d recommendation will be presented at the commission meeting. The p, presentation an adopted 1997 Capital Improvement Projects budget designated $10000 for this project. I` O #12 wATER�ORD OAKS FENCISG 1 fence improvement Pr°sects solicited quotations for severa ark staff ded to �°w Fence of Aubnrn xd In Mich °f 1991, P After a contract was awar Waterford atexp�k• maintenance storage area at 1 sW merit at the Waterford Oak as well as some additiona ve staff approved the enlargem n some existing fences inistxati this project to become -ills, adm roject was to realig Mended A P°r�ion of this P unit pricing xojects at Oaks Vchasing based up°n al small fence P cing• At the time, P const�ction, several addition an e ox as new f en ct Also, doming the f enCe ere intended to become ch g dexs its own contra These projects w watexpk were also added• the or the projects had n°t been b purchasing xocedures f directed y awaxe that the Purchasing P Staff was were submitted -ills for the actor's invoices of Auburn completed until the contr ent to Arr°`�' Fencing nests authorization for paYm Staff req Ohs Waterpk 34. the respective V,atexfoxd et. amount of $12 �� es are available from in the 1991 Operating Budg Monies for these expens O e Item Account and the Waterford Oa Ground Maintenance Lin IT'S #13 ROAD Cato -RIDE P " ov-0 XT101"5 ousand for road chloride to tions annually spend between $3� and $40 th packs opexalast sp�ng and developed a and surface maintenance' . on fox Oakland County la and reduced the convol dust goad Co unlss� total cost, tacted the tl reduced the ram also staff con signiiican y s The vogl rogxam mat has cal problem ' d chloride p r that has mecham ce of the parr roads and grading an a 3o ye�_old road grade �01 performan ace condition and dust con dependence on d County �'`�hich totals raged the °vexall road s upg fox oaklan Road Commission s Gxoveland parking lots' Addison. oak ed is the invpice from the e for each es grading and chloxid land COuntY, at n° cost p' bill includ e note mat this goad Commission for O 5� pleas l The Orion Oaks' Lyon Oaks $29,99 e endence oaks parks on , onde at watexfoxd Ohs' Oaks andlnd p d raging and chi xovide g arks operatio to the CO ns staff mmission, p pakshas been significant• p and Springfield ram ess of this C°operative prog The succ in 19919. or Oakland Counts' In the wing this eff It Co ssi0, f forward to contin meat to the R°ad , 1991 operating Budgets looks royal for pay s nests app tom the respective park Staff xe� 5. M°Hies are available am°.unt of $29,g9 ce Line Item AcCO'mt der the Grom'ds Maintenan un ITEM #14 MANAGER'S REPORT Recreation Section Update: • Oakland County Parks and Recreation Commission's newly -formed Extreme Sports Club provided memorable experiences of a lifetime for six skydive trip participants on August 27 and 24 hot air balloon trip participants on September 14. • The first year for the Oakland County Parks and Recreation Commission Hockey League consisted of four participating communities: Oxford, Springfield Township, Auburn Hills, and Orion Township. The league had approximately 250 participants who played in the six -week season. • The first ever Oakland County Cup In -Line Hockey Tournament and Fastest Shot in the County Radar Speed Shoot Competition brought more than 200 participants and spectators to the Oakland County Complex's south lot on July 26 for a day of hockey action with Oakland County Parks and Recreation. • The SCUBA Diving Treasure Hunt was held on Sunday, September 21 at Groveland Oaks. The event was co -sponsored by Rec Diving of Royal Oak and brought 100 participants. • The Fall Mountain Bike Race was held on Sunday, September 21, at Addison Oaks with over 450 riders. • Warren Orlick Inclusion Golf Outing was held September 11 with 17 disabled golfers. Sponsors were Oakland County Parks and Recreation, Easter Seals, Carl's Golfland, and Wright and Filippis. Over $1,500 was raised for future disabled sports programs. • On September 19 through 21, the Northwest Therapeutic Committee and Sterling Heights Parks and Recreation sponsors a Travel Club, which entailed a trip to Mullet Lake in Mackinac. Cabins were donated to the 76 participants and 20 staff. ---The lessees of the Red Oaks Golf Dome and Sports Village have approached staff about a possible $275,000 improvement installing a new variety of putt putt --wacky golf. This game is just coming out in the industry and is an interactive form of golf that changes --there is continually something new. The lessees are looking for a five-year extension on their lease for Red Oaks with this major expansion; they will be at our November 5 meeting to make a presentation. ---The Hot Air Balloon Festival was held at Springfield Oaks on September 19 through 21. Poor weather most of the weekend prevented the balloons from flying until Sunday and resulted in light attendance. However, those people who did attend enjoyed seeing the 12 registered balloons fly both Sunday morning and evening. ---Please note that there is no meeting on October 15. The meeting schedule for the rest of the year is November 5, November 19, and December 3. ---Attached are copies of county auction equipment and revenue summary from the county's 1997 spring auction. Due to the change in the fiscal year, figures from the fall auction will be reported in fiscal year 1998. 14-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Revenue Summary 1997 Park Spring _ Fall** Net Revenue_ Revenue Expense Revenue Expense Administration $3,920.00 ($325.37) $3,594.63 Technical Support` 0.00 0.00 0.00 Addison Oaks 1,000.00 (83.00) 917.00 Groveland Oaks 800.00 (66.40) 733.60 Independence Oaks 0.00 0.00 0.00 Orion Oaks 0.00 0.00 0.00 White Lake Oaks 625.00 (51.88) 573.12 Glen Oaks 3,600.00 (298.81) 3,301.19 Red Oaks Golf Course 800.00 (66.40) 733.60 Red Oaks Water Park 0.00 0.00 0.00 Springfield Oaks G.C. 4,850.00 (402.57) 4,447.43 Springfield Oaks A.C. 0.00 0.00 0.00 Waterford Oaks 3,510.00 (291.34) 3,218.66 Waterford Oaks Water Park 20.00 (1.66) 18.34 BMX 0.00 0.00 0.00 Waterford Toboggan Complex 0.00 0.00 0.00 Mobile Recreation 20.00 (1.66) 18.34 Nature Program 0.00 0.00 0.00 TOTAL $19 145.00 $1 589.09 $0.00 $0.00 1 $17 555.91 * Net with Administration revenue. ** Due to the change in Oakland County's fiscal year effective 10/1/97 from calendar year to October -September, fall 1997 auction revenue will be reported in fiscal year 1998. 14-2 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Items / Revenue Examples 1997 SPRING AUCTION Equipment Amount Jacobsen golf cart 600.00 Ez-Go golf cart 300.00 Yamaha golf cart 500.00 Diahatsu utility vehicle 950.00 8' Mott mower 1000.00 Craftsman table saw 200.00 John Deere AMT 600 900.00 (2) Jacobsen Greens King IV mowers 175.00 - 800.00 (2) Ransomes 350D fairway mowers 3,300.00 - 3,600.00 John Deere F935 front mower 2,200.00 (9) pedal boats 75.00 - 150.00 1989 GMC S-15 pick-up truck 2,100.00 FALL AUCTION* Eauipment Amount * Due to the change in Oakland County's fiscal year effective 10/1/97 from calendar year to October -September, fall 1997 auction revenue will be reported in fiscal vear 1998. 14-3 V% #15 STRp,TEGIC P LANNINc' SESSION will be dedicated to °ur four rneeting with hour and a half 01 t of the five goals' along The last Is A,hached is the Us strategic planning goals. Facilities in to is objectives. parks and pecreation their stra 9 of Major with the AISO enclosed is a copy Future, which provides you t held by the Southeast Past, present and Fu land the re is in pakland County information on h Ow much park major parks systems, 0:\N1PgOCs\AGE.NgP\STRA'fEGY.WVO 1.5" 1 MISSION STATEMENT: To provide all residents of Oakland County with recreational, leisure and learning experiences, parks, open spaces, facilities, professional staff and fiscal management resulting in a comprehensive county park system that enhances the residents' quality of life. • GOAL ONE: To ensure availability and access to the parks system to all people of Oakland County. Strat Obj 1: To increase parks and recreation participation over 1997 levels by percent by the year Strat Obj 2: To increase parks and recreation attendance over 1997 levels by percent by the year Strat Obj 3: To ensure barrier -free accessibility to all park land development by the year 2000. Strat Obj 4: To increase by the number of parks and facilities located in the more -densely populated areas of Oakland County by the year GOAL TWO: To ensure optimum park land and quality recreational facilities for Oakland County. Strat Obj 5: To preserve the currently -owned 6,000 acres of park lands and their respective recreational activities for the use and enjoyment of Oakland County residents. Strat Obj 6: To increase by 2,400 acres over 1997 ownership levels park land acres owned by the year 2008. Strat Obj 7: To establish a ratio of undeveloped to developed in the currently -owned park land classified as active (??) by the year Strat Obj 8: To establish a ratio of undeveloped to developed in the currently -owned park land classified as passive (??) by the year GOAL THREE: To provide Oakland County people the highest quality of service and affordable, safe recreational experiences. 15-2 Strat Obj 9: To increase from percent in 1996 to percent by 2001 public perception of Oakland County parks as safe family parks. Strat Obj 10: To increase from percent in 1996 to percent by 2001 public perception of Oakland County parks as clean family parks. Strat Obj 11: To establish fees and charges based on comparable averages of similar facilities and activities on an annual basis (or other time frame...). Strat Obj 12: To increase awareness of the health benefits of recreation by percent by the year Strat Obj 13: To increase from percent in 1996 to percent by 2001 the number of "very satisfied" customers. GOAL FOUR: To enhance cooperation and coordination with inter- governmental agencies, the private sector and other organizations. Strat Obj 14: To establish a biennial Recreation Summit for (category of orgs.), (another category of org.) and Strat Obj 15: To establish a countywide semiannual Parks Directors' Network. Strat Obj 16: To create (# units) private/public partnerships by the year Strat Obj 17: To establish (??) for data sharing among by the year • GOAL FIVE: To ensure the people of Oakland County understand and support funding for acquisition, maintenance and development of county parks. Strat Obj 18: To establish a firm funding base for Oakland County Parks by the year Strat Obj 19: To increase public awareness of the high -value and low-cost relationship of Oakland County Parks by the year Strat Obj 20: To increase by _ levels by the year C:\WPDOCSRETREAT\97DRAFT2. W PD additional sources of funding from 1997 15-3 OAKLAND COUNTY PARKS AND RECREATION PARKLAND INVENTORY 1997 Park Developed Managed/Agricultural 'Undeveloped Total Undeveloped + % Undeveloped Total acreage Managed/Agricultural Addison Oaks 125 128 (16%) 540 668 68% 793 Glen Oaks 125 - 0 0 0 125 Groveland Oaks 118 - 242 242 68% 360 Independence Oaks 128 - 960 960 88% 1088 Lyon Oaks 1 242 (25%) 729 971 75% 972 Orion Oaks 10 917 917 99% 927 Red Oaks 135 0 0 0 135 Rose Oaks 0 620 620 100% 620 Springfield Oaks 198 78 78 28% 276 Waterford Oaks 110 42 42 28% 152 White Lake Oaks 174 19 19 10% 193 1124 370 4147 4517(80%) 74% 5641 � 'These areas are comprised of a broad spectrum of lands of which significant portions may not be able to be developed (i.e. lakes, wetlands, soil conditions, etc.).