HomeMy WebLinkAboutAgendas/Packets - 1998.08.05 - 40008Fred Korzon
Pecky D. Lewis, Jr. George W. Kuhn
Chairman Nancy McConnell
KLAND Ralph Richard Ruth Johnson Frank H. Millard, Jr.
Executive Officer Vice Chairman Charles E. Palmer
Jon J. Kipke Richard D. Kuhn, Jr. Richard Skarritt
ii�iii[ /NTY P4 RiCS Assistant Manager Secretary J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858. 1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
July 29, 1998
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION as
follows:
PLACE. . . . . . . . . . . Glen Oaks
30500 Thirteen Mile Rd.
Farmington Hills, MI
TIME . . . . . . . . . . . . . Wednesday, August 5, 1998
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oaldand County Parks and Recreation Commission.
Sincerely,
Ralph Richard
Executive Officer -
Parks and Recreation
Please note the location of meeting is Glen Oaks!
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Glen Oaks
30500 Thirteen Mile Rd
Farmington Hills, MI
August 5, 1998
PUBLIC HEARING: LYON OAKS GRANT APPLICATION
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for July 5, 1998 Commission Meeting.
4. Public Comments.
5. Approval for Payment: PAYMENT REGISTER:
Report Period FM 09 FY 1998 (June, 1998)
OAK MANAGEMENT, INC, CREDITS:
April, May & June, 1998
6. Combined Statement of Operations for Month Ending June 30, 1998.
7. Activity Report for June, 1998.
8. Lyon Oaks Park Development Aerial Survey. J. Figa / 858-4620
9. Glen Oaks Parking Lot Expansion. cc"
10. Carpet Replacement - Administration Office. "
11. Independence Oaks Boathouse Renovation. "
12. Grant Application Submission "
13. 1999 Proposed CIP Budget Revision R. Richard / 858-0909
14. Amendment to the 1997 Operating Budget. S. Delridge / 858-4634
15. Executive Officer's Report. "
16.. Old Business.
17. New Business.
18. Adjourn Meeting to a Tour of the Clubhouse.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 15. 1998
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George Kuhn,
Nancy McConnell, Frank Millard, Jr., Charles Palmer, Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Waterford Oaks BMX Parent Association
Oakland County Purchasing
Beckett Raeder, Inc.
Cooper Design
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Lawrie Burnette
Bob Rhein, Buyer
Debra Cooper
Gary Cooper
Moved by Mr. Skarritt, supported by Mr. Millard to approve the minutes of the meeting of
June 17, 1998, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Millard, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mrs. Johnson to approve the payment of Payment
Register for the Report Period FM 08 FY 1998 (May, 1998), and the Interdepartmental
Payment Register for May, 1998 (October, 1997, through April, 1998).
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Millard, Skarritt (6)
3-1
(Commissign Meeting, July 15, 1998)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending May 31, 1998, (Month 08, 1998) was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of May 31, 1998, was accepted as filed.
DONATION PRESENTATION:
Lawrie Burnette, from the Waterford Oaks BMX Parent Association, presented a check for People For Parks
to the Commission in the amount of $12,000.
ORION OAKS BIKE PATH:
Moved by Mr. Millard, supported by Mr. Skarritt to authorize the payment of $100,000 to the
Township of Orion for the Oakland County Parks and Recreation Commission's portion of the
bike path construction on the east side of Orion Oaks along Joslyn Road.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Chief of Parks Dan Stencil noted that Sunday, July 26, at 2 p.m., the bike path will be officially dedicated;
Commissioners are invited to attend, which is being co -hosted by the Parks Commission.
I
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to award the bid for the reprinting of
the four-color general park information brochures to the low bidder, Grand River Printing, in
the amount of $11,057.81.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Millard to award the contract for the painting of the
entire steel structure and fiberglass flume of the water slides at the Red Oaks Waterpark to
the low bidder, Hermes Painting, in the amount of $46,500, plus a ten percent contingency
of $4,650, for a total budgeted amount of $51,150.
3-2
(Commission Meeting, July 15, 1998)
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Assistant Manager Jon Kipke reported that the Springfield Oaks dam is still in our possession. We thought
that, when the mill pond property was deeded to the Township of Springfield, it included the dam.
The dam was recently inspected by the Michigan Department of Environmental Quality, who is recommending
repairs; the dam does not meet the 100-year storm requirements. The Parks Commission has a 60-day deadline
to notify the DEQ of our plans; staff requested Commission approval to hire a dam engineer to determine
necessary repairs.
Commission questioned the possibility of working with the Oakland County Drain Commission. They also
considered the necessity of the dam and what the township's reaction would be if we removed it, or requested
the township split the repair costs, since the mill pond is a recreational facility for them.
Commission directed staff to hire a dam engineer to review the project and make recommendations.
---Commissioner Millard suggested the Commission, as a board, give recognition to the staff at Groveland Oaks
for the efforts during the recent drowning. Staff noted that a Special Citizens Citation through the Oakland
County Sheriff's Department is in the works for their efforts during the rescue.
The next meeting will be at 9 a.m. on Wednesday, August 5, 1998, at Glen Oaks Clubhouse.
The meeting was adjourned to the budget work session at 10:20 a.m.
1998-99 BUDGETS WORK SESSION
Our 1999 budget year will commence October 1, 1998, and continue through September 30, 1999, to coincide
with the county's new fiscal year.
The proposed revenue budget for 1999 is $15,855,334, up 4.9% over the proposed budget for 1998. Of this
amount, $6,340,324 comes from fees and charges and interest on investments. The remaining balance of
$9,515,010 will come from the millage.
The proposed operating budget for 1999 is $12,340,586, an increase of 8.1 % over the 1998 proposed budget.
There are no operating equipment requests for 1999. However, there is $700,000 budgeted in the capital
improvement projects budget for equipment for Lyon Oaks.
Estimated new funds for capital development for 1999 is $3,888,398.
Personnel:
Staff is requesting one full-time Parks Maintenance Supervisor for Lyon Oaks Golf Course/Park.; however, the
position will be filled for only six months next year.
3-3
(Commission Meeting, July 15, 1998)
Fees and Charges:
All the fees and charges recommended by staff were approved.
Capital Improvement Projects Budget:
The proposed 1999 capital improvement projects are budgeted at a reduction of $362,011.46, with estimated
new funds at $3,888,398.
Operating Pro , rams:
Staff review some of the operating programs being focused on for 1999, including a direct mailing for residents
of southwest Oakland County, building and grounds maintenance budgets increases, department performance
audit follow up, and therapeutic recreation and senior program staffing for services around Oakland County.
Also, the Springfield Oaks Activity Center needs to be looked at once again for necessary repairs.
Commissioners will be at the facility for the September meeting to see the building again. A decision must be
made on repairs, including possibly having another acoustical study done, whether we need a new building, and
our involvement with 4-H.
Lyon Oaks:
Representatives from Beckett Raeder, Inc., and Cooper Design reviewed some of the preliminary costs for the
proposed golf course/day use development at Lyon Oaks.
Estimated costs for the development were presented at $10 million. Consultants noted that the work could be
done in either one or two phases to assist in budgeting for the development.
Discussion followed on the possible alternatives for what facilities to include in what phase of the project, funds
available in the Capital Improvement Projects Budget, and alternative financing.
Staff recommended doing the project in two phases, to proceed with phase I and the development of the golf
course over two years, and to consider a bond to finance the project.
Commission directed staff to investigate the possibility of a loan to help finance the project.
Commission also directed staff to proceed with phase I, which will include the golf course, the entire golf course
center/banquet facility, asphalt drives and parking lots, and all appropriate site work, landscape, and amenities.
The budget work session was adjourned at 12:20 p.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
3-4
N
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Apr., May. & Jun., 1998
Source
Department/Fund
PURPOSE
Amount
53/JV000266
Glen Oaks Golf Course
Valet Parking Credit (October & November 1997)
$1,150.00
53/JV000267
Administration
Risk Management Defensive Driving Seminar Continental Breakfast
130.04
53/JV000272
White Lake Oaks
Jimmy Whiteside Park Tour
107.40
53/JV000359
White Lake Oaks
State Legislators Update Meeting
540.39
53/JV000474
Springfield Oaks Golf Course
Junior Golf Tournament
1,210.00
53/JV000475
White Lake Oaks
Junior Golf Tournament
1,210.00
$4,347 831
ITEM #6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
MONTH 09, 1998
(FOR MONTH ENDING 6130198)
YEAR TO
1998
(OVER),
%OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$8,914,992.46
$9,096,278.00
$181,285.54
98.0%
GLEN OAKS GOLF COURSE
677,552.38
1,061,000.00
383,447.62
63.9%
RED OAKS GOLF COURSE
263,995.77
381,900.00
117,904.23
69.1%
RED OAKS GOLF DOME & SPORTS VILLAGE
26,250.00
35,000.00
8,750.00
75.0%
SPRINGFIELD OAKS GOLF COURSE
519,166.31
814,500.00
295,333.69
63.7%
WHITE LAKE OAKS GOLF COURSE
628,016.86
903,763.00
275,746.14
69.5%
NATURE CENTER
19.435.07
15,300.00
(4,135.07)
127.0%
ADDISON OAKS
164,003.65
366,900.00
202,896.35
44.7%
ADDISON OAKS CONFERENCE CENTER
45,010.76
120,000.00
74,989.24
37.5%
GROVELAND OAKS
152,541.00
547,700.00
395,159.00
27.9%
INDEPENDENCE OAKS
133,358.87
227,450.00
94,091.13
58.6%
LYON OAKS
2,346.00
9,000.00
6,654.00
26.1%
ORION OAKS
2.979.00
2,000,00
(979.00)
149.0%
ROSE OAKS
2,700.00
0.00
(2,700.00)
N/A
SPRINGFIELD OAKS ACTIVITY CENTER
1,518.91
3,500.00
1,981.09
43.4%
WATERFORD OAKS
37,019.38
44,300.00
7,280.62
83.6%
RECREATION ADMINISTRATION
20,239.40
19,200.00
(1,039.40)
105.4%
MOBILE RECREATION
104,624.93
192,000.00
87,375.07
54.5%
RED OAKS WATERPARK
31,685.40
522,642.00
490,956.60
6.1%
WATERFORD OAKS BMX COMPLEX
13,098.50
25,350.00
12,251.50
51.7%
WATERFORD OAKS TENNIS COMPLEX
15,920.86
21,895.00
5,974.14
72.7%
WATERFORD OAKS TOBOGGAN COMPLEX
71,452.11
106.856.00
35,403.89
66.9%
WATERFORD OAKS WATERPARK
120,349.20
601,870.00
481,520.80
20.0%
TOTAL REVENUE
$11,968,256.82
$15,118,404.00
$3,150,147.18
79.2%
OPERATING EXPENSES
ADMINISTRATION
$1,444,164.88
$2,172.214.00
$728,049.12
66.5%
GLEN OAKS GOLF COURSE
488,683.76
726,120.00
237,436.24
67.3%
RED OAKS GOLF COURSE
288,266.65
431,821.00
143,554.35
66.8%
RED OAKS GOLF DOME & SPORTS VILLAGE
848.69
1,725.00
876.31
49.2%
SPRINGFIELD OAKS GOLF COURSE
445,230.27
682,511.00
237,280.73
65.2%
WHITE LAKE OAKS GOLF COURSE
404,144.56
611,342.00
207,197.44
66.1%
NATURE CENTER
261,423.18
397,005.00
135,581.82
65.8%
ADDISON OAKS
566,138.81
866,226.00
300,087.19
65.4%
ADDISON OAKS CONFERENCE CENTER
35,149.08
69,325.00
34,175.92
50.7%
GROVELAND OAKS
436,235.19
791,318.00
355,082.81
55.1%
INDEPENDENCE OAKS
520,301.58
772,323.00
252,021.42
67.4%
LYON OAKS
4,672.17
9,045.00
4,372.83
51.7%
ORION OAKS
21,426.41
26,898.00
5,471.59
79.7%
ROSE OAKS
8,049.49
18,320.00
10,270.51
43.9%
SPRINGFIELD OAKS ACTIVITY CENTER
67,080.33
84,640.00
17,559.67
79.3%
WATERFORD OAKS
363,172.13
500,673.00
137,500.87
72.5%
RECREATION ADMINISTRATION
263,376.12
410,239.00
146,862.88
64.2%
MOBILE RECREATION
270,564.74
423,972.00
153,407.26
63.8%
RED OAKS WATERPARK
269,600.25
604,378.00
334,777.75
44.6%
WATERFORD OAKS BMX COMPLEX
37,499.76
51,940.00
14,440.24
72.2%
WATERFORD OAKS TENNIS COMPLEX
21,187.30
43,320.00
22,132.70
48.9%
WATERFORD OAKS TOBOGGAN COMPLEX
130,036.17
113,273.00
(16,763.17)
114.8%
WATERFORD OAKS WATERPARK
284,570.71
562,578.00
278,007.29
50.6%
TECHNICAL SUPPORT
545,964.85
890,248.00
344,283.15
61.3%
CONTINGENCY*
264,367.50
154,904.00
(109,463.50)
170.7%
TOTAL OPERATING EXPENSES
$7,442,154.58
$11,416,358.00
$3,974,203.42
65.2%
REVENUE OVER/(UNDER) EXPENSES
$4,526,102.24
$3,702,046.00
($824,056.24)
1998
ACTUAL REVENUE TO DATE: 79.2%
BUDGET BALANCE: 20.8%
ACTUAL EXPENSE TO DATE: 65.2%
BUDGET BALANCE: 34.8%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $13,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (FEB.)
CONTINGENCY BUDGET FIGURE: $32,096 HAS BEEN TRANSFERRED TO GLEN OAKS ($8,024), RED OAKS ($8,024),
SPRINGFIELD OAKS ($8,024) & WHITE LAKE OAKS ($8,024) GOLF COURSES (FEB.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
MONTH 09, 1998
(FOR MONTH ENDING 6/30/98)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATION
$8,914,992.46
$1,444,164.88
$7,470,827.58
GLEN OAKS GOLF COURSE
677,552.38
488,683.76
188,868.62
RED OAKS GOLF COURSE
263,995.77
288,266.65
(24,270.88)
RED OAKS GOLF DOME & SPORTS VILLAGE
26,250.00
848.69
25,401.31
SPRINGFIELD OAKS GOLF COURSE
519,166.31
445,230.27
73,936.04
WHITE LAKE OAKS GOLF COURSE
628,016.86
404,144.56
223,872.30
NATURE CENTER
19,435.07
261,423.18
(241,988.11)
ADDISON OAKS
164,003.65
566,138.81
(402,135.16)
ADDISON OAKS CONFERENCE CENTER
45,010.76
35,149.08
9,861.68
GROVELAND OAKS
152,541.00
436,235.19
(283,694.19)
INDEPENDENCE OAKS
133,358.87
520,301.58
(386,942.71)
LYON OAKS
2,346.00
4,672,17
(2,326.17)
ORION OAKS
2,979.00
21,426.41
(18,447.41)
ROSE OAKS
2,700.00
8,049.49
(5,349.49)
SPRINGFIELD OAKS ACTIVITY CENTER
1,518.91
67,080.33
(65,561.42)
WATERFORD OAKS
37,019.38
363,172.13
(326,152,75)
RECREATION ADMINISTRATION
20,239.40
263,376.12
(243,136.72)
MOBILE RECREATION
104,624.93
270,564.74
(165,939.81)
RED OAKS WATERPARK
31,685.40
269,600.25
(237,914.85)
WATERFORD OAKS BMX COMPLEX
13,098.50
37,499.76
(24,401.26)
WATERFORD OAKS TENNIS COMPLEX
15,920.86
21,187.30
(5,266.44)
WATERFORD OAKS TOBOGGAN COMPLEX
71,452.11
130,036.17
(58,584.06)
WATERFORD OAKS WATERPARK
120,349.20
284,570.71
(164,221.51)
TECHNICAL SUPPORT
0.00
545,964.85
(545,964.85)
CONTINGENCY*
0.00
264,367.50
(264, 367.50)
TOTAL
$11,968,256.82
$7,442,154.58
$4,526,102.24
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
6-2
Monthly Activity Report (Combined Totals )
Golf Courses
Recreational and Special Evnts
Day Use Parks
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
June, 1998
Leagues/ Groups
Participants
1
Leagues/Groups
Participants
1
1997
1 1998
1997
1998
1 1997
1
1998
1997
1 1998
581
768
49,377
48,275
1,485
1 771
150,346.
178 863
300
288
46,489
35,826
1,115
1,262
122,721
133,809
13,954
15,421
137,592
151,877
44,158
46,658
342,646
372,846
14,8351 16,477 1 233,4581 235,978 46,7581 49,6911 615,7131 685,518
Golf Courses- Month of January, 1997
Leagues
Participants
ues YTD
Partici ants YTD
1997
1998
1997
1998 dLLea
7
1 1998
1 1997 1
1998
165
186
9,788
9 357
356
384
26,107
29,793
1
0
2,933
2,765
1
0
77866
7,980
25
33
3,585
4,527
96
148
13,306
23,908
651 1931 7,8291 7,57111 1191 2591 21,0071 23,218
119
119
4,977
5,031
258
243
10,831
13,063
8
0
3,456
3,435
16
5
8,691
10,840
22
51
1 3,604
2,535
256
325
26,147
30,237
164
174
9,640
9,386
325
347
24,554
27,049
3
1
2,769
2,676
6
5
7,083
8,509
9
11
796
992
52
55
4,754
4,266
5811 7681 49,3771 48,27511 1,4851 1,7711 150,3461 178,863
07/29/98
Mobile Recreation
Bouncer
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Orbitron
Buses
Waterford Oaks
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
*Special Events
Senior Sports
V
1
N
Totals
* Not included in totals
Recreational and Special Events
June, 1998
Grou s
Participants
Grou s TD
Partici ants TD
1997
1998
1997
1998
1997
1998
1997
1998
31
26
6,355
5,330
52
50
10,660
10,250
17
16
2,839
2,672
22
25
3,674
4,175
17
11
2,839
1,837
20
14
3,340
2,338
11
10
1,320
1,200
11
10
132
1 200
14
21
2,380
3,570
28
33
4,760
5,610
26
22
5,954
5,038
32
30
7,328
6,870
24
21
0
0
49
47
0
0
19
14
4,427
3,262
27
32
6,291
7,357
10
6
1,500
900
16
16
2 400
2,250
441
451
1,726
1,665
221
2891
8,4681
10,588
0
0
1,336
1,209
0
9
13,423
14,743
0
0
1,460
546
0
0
2,657
2,057
0
0
9,168
1,992
0
0
10,748
9,009
5
23
290
2,490
92
123
12,794
17,245
74
59
4,455
3,523
348
377
19 238
20,968
8
14
440
592
197
207
15,620
19,149
0
0
6,161
6,404
0
0
39,808
38,317
0
0
0
240
0
0
0
240
0
0
0
300
0
0
0
300
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Of
0 j
-017
0
0
0
0
3001 2881 46,489 35,826 1,115 1,262 122,721 13--9
07/29/98
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
V
w
Day Use Parks and Facilities
June, 1998
Groups
Participants
Group s YTD
�Participants(YTD)1997
1998
1997
19981997
1998
97
98
538
512
10,596
9,043
1,105
1,132
19,602
19,673
2 324
2 542
11 789
11,852
5,200
4,684
22 663
19 803
0
0
0
0
0
0
0
0
584L2,996
13,708
27 153
765
1 625
17 972
41,453
2 2246
7,970
10,660
2,580
3,798
9,140
13,481
7
1,489
1,330
8
0
1,541
1,330
7,274
7,265
25,464
25,439
29,923
30,706
105,280
107,489
22
23
3,040
2,751
46
43
4,308
4,498
1
1
9
54
11
13
223
818
828
853
2,898
2,985
4,229
4,350
14,808
15,253
35
34
4,564
4,600
196
188
29,IC 17
28,540
34
62
20,777
18,493
34
62
20,777
19,133
61
57
18,637
20,366
61
57
18,637
20,486
0 0
16,651
17,151
0
0
78,588
80,889
139954
15,421
137,592
151,877
44,158
46,658
342,646F
372,846
07/29/98
ITEM #8
LYON OAKS PARK DEVELOPMENT
AERIAL SURVEY
A contract was awarded earlier this spring to Abrahams Aerial Survey
Corporation in the amount of $14,428 for the topographical survey of Lyon Oaks Park
required for the engineering and design of the construction drawings. The work
consisted of four (4) areas:
• 565 acres with 2' contours @ 100 scale
• 365 acres with 2' contours @ 100 scale
• 40 acres with 1' contours @ 50 scale
• 100' each way of the entrance and maintenance drives with V contours @ 50
scale
After the flights were taken and the contour maps were reviewed, additional
acreage was required to be drawn with 1' contours @ 50 scale. This increased area is
required for engineering of the road alignments, the parking area of the clubhouse, and
for the wetland crossings.
The original area was based only on a generalized conceptual drawing of the
master plan. Now that the engineering has begun on the actual design, the expansion
of the area was required. The additional work required by Abrahams amounts to
$3,376.00.
In order to continue with the engineering of this project, staff recommends
approval of this change to the contract.
8-1
ITEM #9
GLEN OAKS
PARKING LOT EXPANSION
A contract was awarded to Ajax Paving in the amount of $217,256 plus a
contingency of $10,862 for a budgeted amount of $228,118 for the addition and
renovation of the Glen Oaks parking lot.
This work consisted of the construction of an asphalt parking lot for 100 cars and
the renovation of the existing parking lot, extensive curb installation, and egress and
ingress lanes at the entrance on 13 Mile Road.
The construction included the removal of the first layer of old asphalt in the
existing parking area. Once removed, it was determined that a large portion of the old
base was bad and had to be removed. We also added a cart path to the north side of
the banquet addition to allow for better cart circulation.
These two major changes, along with a few small changes, amounted to
$13,952.13, or $3,089.33 over the budgeted amount.
Staff has reviewed the changes and recommends approval of the amount, plus
amending the project budget by $3,089.33 with the amount to be appropriated from the
1998 Capital Improvement Budget contingency.
9-1
ITEM #10
CARPET REPLACEMENT
ADMINISTRATION OFFICE
The carpet in the administrative office is over 12 years old and is beginning to
deteriorate, especially in the high traffic areas. It has been cleaned several times and
the color has also faded.
Purchasing has an approved blanket order for carpeting. A carpet was selected
from the available samples; it is the same carpet as is currently installed, but in a
different color. An alternate was also selected, which would include a border around
the perimeter of the commission room.
The installation of the carpet will be quite labor intensive, as all of the furnishings
and equipment must be removed to install the new carpet.
The blanket order is with Dupont Flooring Systems in Sterling Heights. The quote
is for the removal and installation of 877 sq. yd. of Lees Faculty IV carpeting in the
amount of $17,759.25. The alternate for the border is an additional $603.20.
Staff recommends awarding the contract to Dupont Flooring in the amount of
$18,362.45, which includes removal, installation, and the border for the commission
room.
An amount of $20,000 was allocated to this project in the 1998 building
maintenance fund.
10-1
ITEM #11
INDEPENDENCE OAKS
BOATHOUSE RENOVATION
Bids were received for the renovation of the boathouse at Independence Oaks. The
work consists of enlarging the restroom area to provide two handicap -accessible restrooms.
The original building is over 21 years old and was constructed under the old barrier -free
regulations, which are now inadequate. There will also be a vestibule addition to the main
entrance to provide an air lock to the building during the winter months, which will assist in
reducing heating costs, as this building is used for the cross-country skiing program.
The bids included two alternates. The first is installation of ceramic tile wainscot on new
walls to match the existing wainscot; the second is to replace and modify the existing outside
deck.
The bids are as follows:
Contractor
Base Bid
Alt. 1
Alt. 2
Total
Hittle Construction Co.
$128,380
$ 5,400
$54,360
$188,140
White Lake
Benchmark Const. Assoc.
$127,838
$ 3,555
$16,625
$148,018
Grand Blanc
WJ Stewart Contracting
$155,338
$21,965
$ 15 sf
$177,303
Waterford
LDS Contractors
$108,000
$ 4,700
$12,925
$126,625
Keego Harbor
Staff has reviewed the bids and recommends the contract be awarded to the low bidder,
LDS, in the amount of $125,625, which includes Alternates 1 and 2, plus a ten percent
contingency of $12,562, for a total budgeted amount of $138,187.
Staff also recommends that an amount of $27,187 be transferred from the Capital
Improvement and Operating Budget contingency funds. This project is partially funded by a
Michigan Recreation Bond Fund Grant in the amount of $24,500. An amount of $66,000 was
budgeted in the 1998 Capital Improvement Projects Budget, with an additional $45,000
proposed in the 1999 CIP, for a total of $111,000.
This bid and the award of the contract is contingent on the review and approval by the
Department of Natural Resources.
* Total does not include alternate #2.
ITEM #12
GRANT APPLICATION SUBMISSION
The Oakland County Parks and Recreation Commission has been notified that
applications for funding for the Land and Water Conservation, Michigan Natural Resources
Trust, and the Recreation Bond Funds may be submitted for 1999 funding. The applications are
due on September 1, 1998.
Staff recommends the following grant be submitted for the new funding cycle:
Lyon Oaks Day Use Development
Lyon Oaks Day Use Development consists of an access road extension, two picnic areas
including restrooms, parking, landscaping and site amenities consistent with the adopted Lyon
Oaks Master Plan.
The estimated cost for this development is $584,000, with $292,000 being from the
Michigan Recreation Bond Fund and $292,000 from Oakland County Parks and Recreation.
A presentation and further information will be presented by staff at the required public
hearing scheduled for 9 a.m. at the September 2 commission meeting.
12-1
RESOLUTION
APPROVAL FOR GRANT APPLICATION
WHEREAS, the Oakland County Parks and Recreation Commission has been notified
by the Department of Natural Resources that application for cost sharing grants from the
Michigan Natural Resources Trust Fund and Recreation Bond Program may be submitted by
September 1, 1998; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and
established priorities for acquisitions and improvements within the adopted Recreation Master
Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the
filing of the following application to the Department of Natural Resources for a matching grant:
Lyon Oaks Day Use Development
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends submission of the above -said grant application with the appropriate
matching funds to be designated from the one -quarter mill.
Moved by
Supported by
Date
Subscribed and sworn before me, a Notary Public in and for the County of Oakland and State
of Michigan, this day of September 1998.
12-2
ITEM #13
1999 Proposed Capital Improvement Projects Budciet Revision
After looking over the revisions with Lyon Oaks and the
adjustments to the other line items, staff is proposing changes in the
Proposed 1999 Capital Improvement Projects Budget. These changes are
enclosed for your review and consideration for approval at the September
3 meeting.
Staff will be available to answer any questions you may have.
13-1
ITEM #14
Amendment to the 1997 Operating Budget
In accordance with the Commission's 1997 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act, the manager and his fiscal officer shall
not permit expenditures to exceed the appropriation for any budget center as approved
or amended by the Commission.
After reviewing current costs and anticipated costs, staff feels the following
changes are needed for 1997:
Proposed
Budget Center Original Expense Requested Increase New Expense
Waterford Oaks
Toboggan Run $113,273.00 $24,200.00 $137,473.00
(The Fridge)
Additional expenses for The Fridge include Part-time Salaries, $8,000.00;
Uniforms (3-year supply), $1,500.00; Recreation Supplies, $1,700.00; Office Supplies,
$1,000.00; Small Tools, $1,000.00; Building Maintenance (including air conditioning),
$4,000.00; Equipment Repair and Maintenance, $1,500.00; Grounds Maintenance,
$5,000.00; and Housekeeping Supplies, $500.00. It should be noted that roughly one
quarter of these costs have resulted from the unexpected year-round use of the
Lookout Lodge.
Staff recommends a total transfer of $24,200.00 from the 1997 Operating Budget
Contingency to the Waterford Oaks Toboggan Run's Operating Budget for the following
line items: Part-time Salaries ($8,000.00), Uniforms ($1,500.00), Recreation Supplies
($1,700.00), Office Supplies ($1,000.00), Small Tools ($1,000.00), Building
Maintenance ($4,000.00), Equipment Repair and Maintenance ($1,500.00), Grounds
Maintenance ($5,000.00), and Housekeeping Supplies ($500.00).
CAVW DOCSIAGENDAIBUDGET97.CHG
14-1
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Attached for your information are some figures on Glen Oaks comparing the number of
rounds played, number of people using the banquet facility, and revenues.
---Mark your calendars:
• The Oakland County 4-H Fair is August 4 - 9 at Springfield Oaks. A copy of the
schedule of special events is attached. You can contact the Fair office at (248) 634-
8830 for a schedule of events and additional information.
• The Employee Recognition evening, honoring part-time staff and volunteers, is being
held at Waterford Oaks on Friday, August 14.
• The 13th Annual Hot Air Balloon Festival will be held August 28-30 at Springfield Oaks.
• Seniors/Retirees Open will be held at Glen Oaks on Friday, September 11; open to men
and women, ages 55 and older.
15-1
GLEN OAKS
COMPARISONS
Number of Rounds Played
1994
1995
1996
1997
9 Holes
53,341
50,444
50,358
52,402
18 Holes
16,691
14,572
14,416
15,962
Number of People Using the Banquet Facility
(Renovation) (Thru June)
1995 1996 1997 1998
24,218 23,142 13,306 23,908
Oak Management Revenues to the Parks
2nd Quarter
(April -June)
1997
$27,069.67
1998
$49,067.01
15-2