HomeMy WebLinkAboutAgendas/Packets - 1998.02.18 - 40011I
Fred Korzon I
Pecky D. Lewis, Jr.
George W. Kuhn r
Chairman
Nancy McConnell
c
Ralph Richard
Ruth Johnson
L. Brooks Patterson p
Manager
Vice Chairman
Lawrence Pernick
Jon J. Kipke
Richard D. Kuhn, Jr.
Kay Schmid
COUNTY PARKS
Assistant Manager
Secretary
Richard Skarritt
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858.1683 TD D 248.858.1684
G
Internet address: www.co.oakland.mi.us
G
February 12, 1998
OAKLAND COUNTY PARKS
AND RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION
as follows:
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, February 18, 1998
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization
of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and
Recreation Commission.
Sincerely,
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Office
2800 Watkins Lake Rd.
Waterford, MI 48328
February 18,1998
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for January 28, 1998 Commission Meeting.
4. Public Comments.
5. Combined Statement of Operations for Month Ending 12/31/97.
6. Activity Report for January, 1998.
7. Bid Item: Aerator - White Lake Oaks. M. Thibodeau / 858-4630
8. Direct Mail Piece - Southeast Oakland County. R. Richard / 858-0909
9. Glen Oaks Clubhouse Renovation. "
10. Point of Sale. F. Trionfi / 858-4607
11. Executive Officer's Report. R. Richard / 858-0909
12. Old Business.
13. New Business.
14. Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 28. 1998
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., George Kuhn, Nancy McConnell, Frank Millard, Jr., Charles Palmer, Richard
Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Janz & Knight
Oak Management Corporation, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Rob Rhein, Buyer
Donald VanLoo
John Mackey
George Lekas, Vice President
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the minutes of the meeting
of January 7, 1997, with the following change:
Page 3 - 4, fourth paragraph under the heading "Old Business," change the word "at" to "to"
to make the phrase read, "drain construction damage to the course itself."
AYES: Lewis, G. Kuhn, McConnell, Millard, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
ACTIVITIES REPORT:
The Activities Report for the month of December, 1997, was accepted as filed.
AWARD PRESENTATION:
3-1
(Commission Meeting, January 28, 1998)
Chief of Recreation Sue Delridge presented the Commission with a plaque received in recognition of the
Parks' outstanding support of the 1997 Multiple Sclerosis Fall Breakaway Bike Tour held at Addison Oaks.
Public Communications Officer Jan Pung presented the Commission with a certificate and letter received from
the U.S. Army Reserve thanking the Parks for giveaways we provided for a family event they sponsored.
1997 NINE -MONTH AUDIT REPORT:
Because of the recent change in fiscal year, the audit report is for the nine -month period of January 1 through
September 30, 1997.
Staff noted that, as a result of the fiscal year change and in keeping with Generally Accepted Accounting
Principles, we were required to defer the amount of $2,067,110 (25% of our millage revenues) to cover
expenses for October through December of 1997. This amount was deferred from the Administration CIP
Future Acquisition and Improvements Account. Therefore, staff requested Commission approval to decrease
the 1998 Capital Improvement Projects Budget by $1,693,370 and amend the CIP Budget to $10,903,058.
Moved .by Mr. G. Kuhn, supported by Mrs. McConnell to amend the 1998 Capital
Improvement Projects Budget to $10,903,058.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. VanderVeen to amend the 1997 Operating Budget
to $8,763,368, with the individual amounts for each budget center to be the same as those
shown in the "actual" column of page 18 of the 1997 Nine -Month Audit Report. This action
is in compliance with the Michigan Uniform Budgeting Act of the Commission's By -Laws.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Palmer to accept the 1997 Nine -Month Audit Report
from Janz & Knight.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
:_M
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the purchase of a backhoe and
loader attachments for a Model 2150 John Deere tractor at Groveland Oaks to the low
bidder, Weingartz Supply, in the amount of $12,713.40.
3-2
(Commission Meeting, January 28, 1998)
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. G. Kuhn to approve the purchase of a 5111
Jacobsen 11.5-foot mower for Groveland Oaks to the low bidder, W. F. Miller, in the amount
of $37,501.00.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the purchase of a Steiner mower/
utility truck for Waterford Oaks to the low bidder Bill's Tractor, in the amount of $11,361.00.
There was $10,000.00 budgeted in the Operating Equipment Budget for this purchase; the
balance of $1,361.00 will come from the Operating Equipment Budget Contingency.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the purchase of 24 gasoline
golf cars for Springfield Oaks Golf Course to the low bidder, Club Car, in the amount of
$56,385.00, which includes the trade in of 17 golf cars.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the purchase of a Ford 58 hp
front-end loader/tractor with a backhoe attachment for the Red Oaks Golf Course to the low
bidder, Munn Ford Tractor, in the amount of $32,106.65. There is $20,000.00 budgeted in
the Operating Equipment Budget for this purchase; the balance of $12,106.65 will come from
the Operating Equipment Budget Contingency.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
WHITE LAKE OAKS RESTROOM ADDITION:
3-3
(Commission Meeting, January 28, 1998)
Moved by Mr. Palmer, supported by Mrs. McConnell to adjust the contract with Hittle
Construction for the White Lake Oaks Clubhouse restroom addition by an additional
$2,475,50, for an adjusted contract amount of $116,755.50. The additional amount will be
transferred from the Capital Improvement Projects Budget Contingency.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
GLEN OAKS CLUBHOUSE EXPANSION:
Chief of Design and Development Joe Figa reviewed the Glen Oaks Clubhouse Expansion Project, noting the
delays in obtaining permits from the City of Farmington Hills, changes in the scope of the project due to
unforeseen building conditions, and changes to the architectural contract because the construction continued
beyond the designated completion date.
We have incurred costs totaling $60,225.01 for the required changes, plus $21,320.39 in changes requested
by Oak Management, for a total of $81,545.40 over the original contract amount to LDS Construction of
$1,300,000.
The contractor, LDS, also sent correspondence requesting Commission approval of additional funds to cover
overtime, winter construction, etc. Staff reviewed their request and recommended the Commission approve
payment of a portion of the costs in the amount of $34,374.63.
Moved by Mr. Palmer, supported by Mr. G. Kuhn to approve an additional $81,545.40 to LDS
Construction for the required changes on the Glen Oaks Clubhouse Renovation Project; plus
approval of the amount of $34,374.63 for payment of contractor overtime, poor productivity,
winter construction costs, and loss of home office overhead due to project delays. New
contract total will be $1,415,920.03; the additional funds will be transferred from the 1998
Capital Improvement Projects Budget Contingency.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
ADDISON OAKS CAMPGROUND EXPANSION:
Requests For Proposals were received for the design, surveying, engineering, and preparation of construction
documents for bidding on the campground expansion at Addison Oaks. The work includes a new entrance
drive; 120 sites including electrical, water, site amenities, etc.; a pedestrian trail to the beach area from the
campgrounds; and site engineering for the restroom facility. Mr. Figa reviewed the results of the RFP's and
recommended Commission approval of Beckett & Raeder for the engineering fee of $62,100 and construction
administration fee of not -to -exceed $17,000 for up to 300 man hours.
Moved by Mrs. McConnell, supported by Mr. Skarritt to award the contract for the engineering
and construction administration fees for the Addison Oaks Campground Expansion Project
3-4
(Commission Meeting, January 28, 1998)
to Beckett & Raeder in the amount of $62,100 for the engineering fees and not -to -exceed
$17,000 for the contract administration, for a not -to -exceed total of $79,100.00.
AYES: G. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
GLEN OAKS CLUBHOUSE EXPANSION:
Oak Management Corporation Vice President George Lekas addressed the Commission on the cancellations
and concessions made to clients resulting from the delay in the completion of the Glen Oaks Clubhouse
renovation. He requested Commission consideration of a reduction of the additional expenses of $21,320.39
incurred during the renovation.
Commission concurred with the request and accepted responsibility for the full expense; however, due to a
lack of a quorum, formal action will be taken at the February 18 meeting.
Commission briefly discussed sending a letter to the City of Farmington Hills relating the additional expenses
incurred because of delays in receiving the city's permits on this project.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard spoke with Anne Pernick, who consented to the idea of a small picnic shelter and
bench being dedicated in the memory of Commissioner Lawrence Pernick.
---The Fridge reported its largest day to date on Saturday, January 24, with 1300 people visiting the facility.
OLD BUSINESS:
Commissioner VanderVeen questioned the progress of the Huron -Clinton Metropolitan Authority's proposed
waterpark at Indian Springs Metropark, whether there is another way that Indian Springs could spend their
project money or whether we should be in contact with Springfield Township.
Commission discussed sending a letter through Chairman Lewis to HCMA Commissioner Jim Clarkson
regarding the Oakland County Parks' concern on this proposed facility being a duplicate of the existing facilities
at Waterford Oaks, and with both facilities being supported by taxpayers. Commission wants to explore the
possibility of a resolution for adoption by the Oakland County Board of Commissioners; Executive Officer
Richard will look at appropriate steps.
The next meeting will be at 9 a.m. on Wednesday, February 18, 1998.
The meeting was adjourned at 10:44 a.m.
Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary
3-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
MONTH 03, 1998
(FOR MONTH ENDING 12131/97)
YEAR TO
1998
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$1,268,722.29
$9,096,278.00
$7,827,555.71
13.9%
GLEN OAKS GOLF COURSE
81,407.69
1,061,000.00
979,592.31
7.7%
RED OAKS GOLF COURSE
34,157.39
381,900.00
347,742.61
8.9%
RED OAKS GOLF DOME & SPORTS VILLAGE
8,750.00
35,000.00
26,250.00
25.0%
SPRINGFIELD OAKS GOLF COURSE
56,316.27
814,500.00
758,183.73
6.9%
WHITE LAKE OAKS GOLF COURSE
76,283.48
903,763.00
827,479.52
8.4%
NATURE CENTER
7,628.75
15,300.00
7,671.25
49.9%
ADDISON OAKS
17,262.10
366,900.00
349,637.90
4.7%
ADDISON OAKS CONFERENCE CENTER
0.00
120,000.00
120,000.00
0.0%
GROVELAND OAKS
1,000.00
547,700.00
546,700.00
0.2%
INDEPENDENCE OAKS
15,729.42
227,450.00
211,720.58
6.9%
LYON OAKS
2,327.00
9,000.00
6,673.00
25.9%
ORION OAKS
608.00
2,000.00
1,392.00
30.4%
ROSE OAKS
900.00
0.00
(900.00)
N/A
SPRINGFIELD OAKS ACTIVITY CENTER
0.00
3,500.00
3,500.00
0.0%
WATERFORD OAKS
7,131.04
44,300.00
37,168.96
16.1%
RECREATION ADMINISTRATION
8,782.00
19,200.00
10,418.00
45.7%
MOBILE RECREATION
10,835.00
192,000.00
181,165.00
5.6%
RED OAKS WATERPARK
0.00
522,642.00
522,642.00
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
25,350.00
25,350.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
3,985.00
21,895.00
17,910.00
18.2%
WATERFORD OAKS TOBOGGAN COMPLEX
470.00
106,856.00
106,386.00
0.4%
WATERFORD OAKS WATERPARK
123.00
601,870.00
601,747.00
0.0%
TOTAL REVENUE
$1,602,418.43
$15,118,404.00
$13,515,985.57
10.6%
OPERATING EXPENSES
ADMINISTRATION
$413,774.06
$2,159,214.00
$1,745,439.94
19.2%
GLEN OAKS GOLF COURSE
110,664.76
718,096.00
607,431.24
15.4%
RED OAKS GOLF COURSE
62,410.96
423,797.00
361,386.04
14.7%
RED OAKS GOLF DOME & SPORTS VILLAGE
0.00
1,725.00
1,725.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
97,834.10
674,487.00
576,652.90
14.5%
WHITE LAKE OAKS GOLF COURSE
94,825.65
603,318.00
508,492.35
15.7%
NATURE CENTER
77,312.40
397,005.00
319,692.60
19.5%
ADDISON OAKS
144,308.63
866,226.00
721,917.37
16.7%
ADDISON OAKS CONFERENCE CENTER
7,345.75
69,325.00
61,979.25
10.6%
GROVELAND OAKS
74,689.29
791,318.00
716,628.71
9.4%
INDEPENDENCE OAKS
129,189.34
772,323.00
643,133.66
16.7%
LYON OAKS
4,191.62
9,045.00
4,853.38
46.3%
ORION OAKS
4,038.35
26,898.00
22,859.65
15.0%
ROSE OAKS
2,818.88
18,320.00
15,501.12
15.4%
SPRINGFIELD OAKS ACTIVITY CENTER
9,329.84
84,640.00
75,310.16
11.0%
WATERFORD OAKS
99,478.16
500,673.00
401,194.84
19.9%
RECREATION ADMINISTRATION
80,360.23
410,239.00
329,878.77
19.6%
MOBILE RECREATION
56,480.08
423,972.00
367,491.92
13.3%
RED OAKS WATERPARK
25,044.87
604,378.00
579,333.13
4.1%
WATERFORD OAKS BMX COMPLEX
6,644.49
51,940.00
45,295.51
12.8%
WATERFORD OAKS TENNIS COMPLEX
1,893.23
43,320.00
41,426.77
4.4%
WATERFORD OAKS TOBOGGAN COMPLEX
26,690.58
113,273.00
86,582.42
23.6%
WATERFORD OAKS WATERPARK
33,930.32
562,578.00
528,647.68
6.0%
TECHNICAL SUPPORT
166,744.84
890,248.00
723,503.16
18.7%
CONTINGENCY*
143,298.18
200,000.00
56,701.82
71.6%
TOTAL OPERATING EXPENSES
$1,873,298.61
$11,416,358.00
$9,543,059.39
16.4%
REVENUE OVER/(UNDER) EXPENSES
($270,880.18)
$3,702,046.00
$3,972,926.18
1998
ACTUAL REVENUE TO DATE: 10.6%
BUDGET BALANCE: 89 4%
ACTUAL EXPENSE TO DATE: 16.4%
BUDGET BALANCE: 83.6%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. 5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
MONTH 03, 1998
(FOR MONTH ENDING 12/31/97)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER) EXP.
ADMINISTRATION
$1,268,722.29
$413,774.06
$854,948.23
GLEN OAKS GOLF COURSE
81,407.69
110,664.76
(29,257.07)
RED OAKS GOLF COURSE
34,157.39
62,410.96
(28,253.57)
RED OAKS GOLF DOME & SPORTS VILLAGE
8,750.00
0.00
8,750.00
SPRINGFIELD OAKS GOLF COURSE
56,316.27
97,834.10
(41,517.83)
WHITE LAKE OAKS GOLF COURSE
76,283.48
94,825.65
(18,542.17)
NATURE CENTER
7,628.75
77,312.40
(69,683.65)
ADDISON OAKS
17,262.10
144,308.63
(127,046.53)
ADDISON OAKS CONFERENCE CENTER
0.00
7,345.75
(7,345.75)
GROVELAND OAKS
1,000.00
74,689.29
(73,689.29)
INDEPENDENCE OAKS
15,729.42
129,189.34
(113,459.92)
LYON OAKS
2,327.00
4,191.62
(1,864.62)
ORION OAKS
608.00
4,038.35
(3,430.35)
ROSE OAKS
900.00
2,818.88
(1,918.88)
SPRINGFIELD OAKS ACTIVITY CENTER
0.00
9,329.84
(9,329.84)
WATERFORD OAKS
7,131.04
99,478.16
(92,347.12)
RECREATION ADMINISTRATION
8,782.00
80,360.23
(71,578.23)
MOBILE RECREATION
10,835.00
56,480.08
(45,645.08)
RED OAKS WATERPARK
0.00
25,044.87
(25,044.87)
WATERFORD OAKS BMX COMPLEX
0.00
6,644.49
(6,644.49)
WATERFORD OAKS TENNIS COMPLEX
3,985.00
1,893.23
2,091.77
WATERFORD OAKS TOBOGGAN COMPLEX
470.00
26,690.58
(26,220.58)
WATERFORD OAKS WATERPARK
123.00
33,930.32
(33,807.32)
TECHNICAL SUPPORT
0.00
166,744.84
(166,744.84)
CONTINGENCY*
0.00
143,298.18
(143,298.18)
TOTAL
$1,602,418.43
$1,873,298.61
($270,880.18)
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
5-2
Monthly Activity Report ( Combined Totals )
January, 1998
Golf Courses
Recreational and Special Evnts
Day Use Parks
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
i
Totals
Leagues/ Groups
Participants
Lea
ues/Grou s
Participants
1997
1 1998
1997
1998
1997
1998
1997
1 1998
251
33
2,202
3,094
204
235
35,590
43,485
135
161
11,438
15,497
335
378
30,655
35,382
4,9821
3,573
27,307
22,431
15,306
13,530
92,284
88,362
5,1421
3,7671
40,947
41,022
15,845
14,1431
158,5291
167,229
Golf Courses- .
Leagues
Participants
Lea ues TD
Partici ants TD
1997
1998
1997
1998
1997
1998
1997
1998
0
0
0
0
31
2[L683
1091
0
0
0
0
1
5
2249
21
25
1768
1823
86
130
14,355.
0
0
0
0
0
0
3,058
3,866
0
0
0
0
0
1
1140
1,380
4
3
434
262
25
25
2,359
2,164
251
331
2,202
3,09411
2041
2351
35,5901
43,485
02/12/98
Mobile Recreation
Bouncer
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Orbitron
Buses
Waterford Oaks
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
*Special Events
Travel Club
Senior Olympics
Wheelchair Basketball
Totals
* Not included in totals
Recreational and Special Events
January, 1998
Groups
Participants
Grou s TD
Partici ants TD
1997
1 1998
1997
1998
[-1997
1998
1997
1 1998
0
0
0
0
3
4
615
820
0
0
0
0
0
1
0
167
0
0
0
0
1
0
167
0
0
0
0
0
0
0
0
0
0
0
0
0
6
4
1020
680
0
0
0
0
1
2
229
458
0
2
0
0
9
15
0
0
0
0
0
0
1
5
233
1,066
0
0
0
0
1
1
150
150
11
22
368
814
741
1071
2,6301
3,580
36
45
1,367
1,836
113
126
7,421
7,598
47
30
4,127
4,693
81
44
4,976
5,195
0
0
8,941
6,390
0
0
19,238
16,573
02/12/98
ww ... w... . a, ... n.... ,111-,. ,,, r rr M. , "I'll , ..
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
Day Use Parks and Facilities
January, 1998
Groups
Participants___]
Grou s TD
Partici ants TD
1997
1 1998
1997
1998 11
1997
1998
1997
1998
0
0
0
0
193
211
3,530
3,664
379
0
1,327
0
1,012
505
3,719
2,221
0
0
0
0
0
0
0
0
4,243
3,200
14,851
11,200
12,359
11,012
43,800
38,543
0
0
0
0
1
6
460
931
0
1
0
15
7
4
135
441
350 3621 1,2251 1,268 1,658 1,7091 5,804 5,983
10 101 1,6621 1,459 76 831 12,276 13,342
4,982 3,57311 27,3071 22,431 15,306 13,5301 92,2841 88,362
02/12/98
1 11 11 "P r. --cr , 111,
ITEM #7
AERATOR
WHITE LAKE OAKS
We have received from Purchasing the following bids for the
purchase of a greens aerifying machine for White Lake Oaks:
W. F. Miller
Novi
Toledo Turf
Toledo
$12,445.00
$12,995.00
Baker Vehicle $13,085.00
Macedonia
This machine is used for coring Y2-inch x 3-inch holes in the greens
to alleviate compaction.
This machine will replace a 12-year old aerator.
There is $14,000 in the operating budget for the aerator.
We purchased this same aerator last year for Red Oaks at a cost of
$12,150.
Staff recommends awarding the bid to the low bidder, W. F. Miller,
for $12,445.00.
7-1
GA'30 Aerator
The GA 30 combines the versatility of variable core spacing,
the speed of a riding machine and the precision coring of Ryan's
unique reversing gear box ground drive return mechanism. Aerate
greens, tees and fairways up to a depth of 33/4 inches with a single
piece of equipment. Spacing adjustments can be done quickly
and easily from the operator's seat while the unit is in operation.
The GA 30 is a proven, time -efficient
machine with a 6-mph transport speed.
Convert your GA 30 to a supplemental
solid tine aerator with the solid tine
aeration kit. Install'/4-inch coring
tines in the Quint tine holders and you
have the ideal machine for summer
greens aeration or for overseeding.
Solid tines available
7-2
ITEM #8
DIRECT MAIL PIECE
SOUTHEAST OAKLAND COUNTY
In an effort to begin implementing tacticals for the parks system's Strategic Plan, staff
requests approval for a mailing to Southeast Oakland County households with children
age 0 to 17.
The purpose of the direct mail piece will help to ensure availability and access to the
parks system (Goal One). Also, by increasing awareness, we expect to increase park usage.
(Survey results indicated that 21 percent of southeast residents could not name any
Oakland County Park, and 27 percent had no awareness of County Parks.)
As a test mailing, we are recommending covering the southeast quadrant (by population
size) as determined by the county -wide survey conducted in 1997. (See next page.) This will
help us to correlate data when the survey is repeated.
Specifications:
-- Mailed by May 15, 1998
-- 11" x 17" folded to
8-1/2" x 11" mailer
-- Five to six, 4-color photos
-- $1 off coupon
Cost Estimates:
Printing: 30,000 mailers
Purchase mailing list/disk
Affix bar code addresses
Postage (approx. 0.24 ea.)
proj ect.
Estimated total
-- 26,441 households with children age 0-17
-- Smooth matte (recycled)
paper stock
-- Map w/locations and park phone numbers
-- Toll free phone number/ website address
$ 4,0005.00 (will be bid item)
1,340.00
565.00
$12,390.0 0 (0.47ea. household)
Staff requests that $ 13,000.00 be allocated from Contingency Funds for this special
8-1
Chart 10
Projected Population Increase 1990-2010
More than 20,000 persons
Between 10,000 and 20,000 persons
Between 5,000 and 9,999 persons
Between 1,000 and 4,999 persons
Less than 999 persons
Population Decline
rer rIU dle
r
>n
its
I
k
Projected Total Population 2010: 1,279,882
Crrtion V Pane 6S
ITEM #9
Glen Oaks Clubhouse Renovation
At the January 28 meeting, Oak Management Vice President
George Lekas reviewed cancellations and concessions made to clients as
a result of the delays that occurred during the Glen Oaks Clubhouse
Renovation project, and requested Commission consideration of a
reduction in the amount of additional expenses they incurred.
Commission concurred with Mr. Lekas' request; however, due to a
lack of a quorum, formal action was required to wait until this meeting.
Therefore, staff requests Commission approval of the following
motion:
To approve a request from Oak Management Corporation,
Inc. to reduce its costs by $21,320.39 for fixed improve-
ments on the Glen Oaks Clubhouse due to lost revenue
during construction delays.
9-I
ITEM #10
POINT OF SALE
Requests For Proposals for the point -of -sale at the four golf
courses have come in.
Staff are reviewing these RFP's and will hopefully have a
recommendation and subsequent write up for the meeting on Wednesday.
If not, that information will be forthcoming at the next meeting, which is
Wednesday, March 4.
10-1
ITEM #11
EXECUTIVE OFFICER'S REPORT
---Sorry; vouchers are unavailable yet for Commissioner' review and approval. Staff continues
to work toward some kind of report for you.
---The Christmas Tree Recycling Program was another success this year, with a total of 4,719
trees recycled throughout the parks. Park staff was assisted by trusty inmates to reduce labor
costs of the program. Participants who chose to register while dropping off their trees and
guess the number of trees to be recycled will receive a coupon for a tree seedling to be picked
up at the nature center during the Earth Day Awareness Program in April.
---Attached is a comparison of the Waterford Oaks Waterpark and the proposed Indian Springs
Metropark family aquatic center for your information and discussion. Chairman Lewis and
Executive Officer Richard will have comments on the issue.
---The 1998 Special Park Districts Forum is scheduled for May 13-16. The program this year is
being co -hosted by the East Bay Regional Park District and Midpeninsula Regional Open
Space District in California. Please let Karen know if you are planning to attend; more
information is expected on this excellent program soon.
---The legislators/commissioners outing is scheduled for Friday, May 1, at White Lake Oaks.
The program will begin at 9 a.m., followed by the outing at approximately 10 a.m. Letters of
invitation will be sent soon.
---REMINDER: The Employees Recognition Banquet is Friday, March 13, at Waterford Oaks.
The theme is Mardi Gras Madness; dress is casual. Cost for the evening is $10 per person.
Again, please let Karen know as soon as possible if you are planning to attend.
---Staff has sent a note to Dave Ross regarding the Catalpa property in Southfield.
---For your information, staff will be making a presentation to the Lyon Township Board and
Planning officials on March 9 regarding Lyon Oaks County Park.
---Next Commission meeting will be 9 a.m. on Wednesday, March 4.
11
OCP&RC
HCMA
Parking
6.17 acres/600 cars
540 cars
Overall waterpark
8.1 acres
7.8 acres
Children's water feature
approx. 6,722 s.f.
approx. 7,055 s.f.
Wave Pool
approx. 17,550 s.f.
approx. 24,835 s.f.
Concession Bldg.
approx. 1,200 s.f.
approx. 3,200 s.f.
Bathhouse
approx. 3,900 s.f.
approx. 3,200 s.f.
_��
♦'ice--
I
�
ENDLESS
AREA WITHIN FENCE --��
i RMER
7.8 ACRES — .�
15,768 S.F.
720 L.F.
'��••--
i
i
AREA WITHIN DECK AREA
4.7 ACRES
r— TUBE SLIDE
ADDITIONAL AREA
WITHIN PROJECT
INCLUDING PARKING
AND ENTRY WALKS
15.2 ACRES
aCH«s
cnvrry
POOL
7055 S.F
I 1\.
t
♦
%�� TUBE RENTAL —
WAVE POOL
24,835 S.F.
101
O
PARKING
540 CARS
0 0
BODY SLIDES
i
POOL OFFICE
CO;vCESSIONS
aon� c r
INDIAN SPRINGS METROPARK
FAMILY AQUATIC CENTER
SCALE 1 INCH = 2W FEET
LAKE ERIE METROPARK - 812
Locker Rentals
Miscellaneous
Food Service
Bathhouse & Pool
Dockage & Boat Storage
Cross Country Skiing
Toll Collection
Sundries
Games & Equipment Rental
Reserved Picnics
Golf Course
Special Events
Total Lake Erie
REVENUE FROM OPERATIONS
1998
BUDGET
1997
ESTIMATED/ACTUAL
1996
ACTUAL
1998 BUDGET
1995
ACTUAL
.30
15,000
12,000
15,100
16,400
.35
500
800
900
0
.51
135,000
12,200
15,400
14,600
.53
210,000
177,100
211,900
237,100
.54
221,000
217,000
206,200
210,600-
.58
500
400
300
500
.59
245,000
232,200
246,000
227,400
.60
22,000
28,100
30,200
23,800
.62
55,000
49,700
55,000
48,200
.64
4,500
0
0
;. 0
.65
735,000
700,000
660,200
611,100
.70
700
700
600
700
$1,644,200
$1,430.200
$1,441,800
LAKE ERIE METROPARK CPE ATIONS - 812
1998 BUDGET -OPERATIONS
1998
1997
1996
1995
Budget
Est. Actual
Actual
Actual
REVENUE ACCOUNTS
Bathhouse &Pool - .�3
Full Time Wages
901
40,500
Par Time Wages
902
147,300
Employee Benefits
903
5,900
Employee Croup Insurance
904
13,800
Overtime/Full Time
906
3,000
Overtime/Part Time
907
2,800
Retirement
908
8,100
221,400
204,900
220.900
200,3130
Utilities
921
75,000
Professional/Special Services
924
3,700
Rents/Leases
926
100
Small Tools/Minor =quipment
928
4,700
Repair/Maintenance - Equipment
929
200
Operating Supplies
932
10,000
Training/Education
936
600
Repair/Maintenance - Facilities
937
13,000
Chemicals
Employee Uniforms
938
939
11,000
2,600
120,900
124,000
135,100
122.O00
342,300
328,900
356,000
322,3C0
G
i
w
THE GREAT WAVE
New equipment installation created a number of headaches for the mid -May opening which resulted In a
week delay, plus a flat pool. By the 31st we were back in the wave business and through the end of July
visitation was well ahead of 1996. Then came August a total disaster. Swimmer use dipped below 10,000
for the first time, 69% lower than the average August.
Attendance
Percentage +/-
Entrance Fees
Locker Rental
Raft Rental
Wet Shop (Sundry)
1997
66,266
-14 70/
$177,078
$12,047
$49,684
$10,464
1996
77,673
-11 'A%
$211,919
$15,120
$54,983
$11,908
1995
87,597
+28.30/
$237,114
$16,401
$47,262
$8,234
1994 1993
68,290
-1 11 R0/
$180,387
$11,728
$44,881
$3,838
77,386
+28.7%
$200,850
$13,908
$49,685
$3,788
..............-..........................
....... ....
............ .....................
........... ......
Percentage +/-
-15% F
-4.9%.
+28.3%
3%
+24.1%
«j
>#
Largest Day
July 13i'
June 3
July 14` ..
June 19
July 5
Number of Swimmers
2,801
2,611 1
2,560 `
2,609
3,076
Total Pool Revenue
1
$9,859
$9,563
$8,215 '<
$7,899 ?'s
$10,358
Second Largest Day
Jul 2T
y
Jul 4
y
June 18�
June 18<
Jul 4
Y
Number of Swimmers
2,582 iS
2,348 >
2,544
2,444 `
2,781
Total Pool Revenue
$8,713 °»
$8,918
$8,328
$7,615 :<>
$9,212
11-4