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Home My WebLink AboutAgendas/Packets - 1998.03.04 - 40017COUNTY PARKS C;�J,IKLAND 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248.858.0906 Fax 248.858.1683 TDD 248.858.1684 Internet address: www.co.oakland.mi.us OAKLAND COUNTY PARKS AND RECREATION COMMISSION Oakland County, Michigan Ladies and Gentlemen: Ralph Richard Manager Jon J. Kipke Assistant Manager Pecky D. Lewis, Jr. Chairman Ruth Johnson Vice Chairman Richard D. Kuhn, Jr. Secretary February 27, 1998 Fred Korzon George W. Kuhn Nancy McConnell L. Brooks Patterson Lawrence Pernick Kay Schmid Richard Skarritt A meeting has been called of the PARKS AND RECREATION COMMISSION as follows: PLACE . . . . . . . . . . . . .Parks and Recreation Office 2800 Watkins Lake Road Waterford, MI 48328 TIME . . . . . . . . . . . . . Wednesday,March 4, 1998 9:00 A.M, PURPOSE . . . . . . . . . . . Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation Commission. Sincerely, Ralph Richard Executive Officer - Parks and Recreation OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING Parks and Recreation Office 2800 Watkins Lake Rd. Waterford, MI 48328 March 4, I998 1. Call Meeting to Order at 9:00 a.m. 2. Roll Call. 3. Approval of Minutes for February 18, 1998 Commission Meeting. 4. Public Comments. 5. Payment Approval Summary: Interdepartmental Payment Register for October, November and December, 1997. Oak Management, Inc. Credits for October, November and December, 1997. Journal Voucher Register for October, November and December, 1997. 6. Combined Statement of Operations for Month Ending 1/31/98. 7. Employee Recognition. R. Richard / 858-0909 8. Bid Item: Truckster - Glen Oaks Golf Course. M. Thibodeau / 858-4630 9. Bid Item: Greensmowers - Springfield and White Lake Oaks. " " 10. Davis House - Springfield Oaks. J. Kipke / 858-4605 11. Orion Township Safety Path, D. Stencil / 858-4944 J. Figa / 858-4620 12. Executive Officer's Report. R. Richard / 858-0909 13. Old Business. 14. New Business. 15. Adjourn. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 18, 1998 Meeting was called to order at 9:15 a.m. by Chairman Pecky Lewis in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon, Nancy McConnell, Frank Millard, Jr., Richard Skarritt, J. David VanderVeen. COMMISSION MEMBERS ABSENT: George Kuhn, Charles Palmer. ALSO PRESENT: Parks and Recreation APPROVAL OF MINUTES: Ralph Richard, Executive Officer Jon Kipke, Assistant Manager Sheila Cox, Accountant IV Mike Thibodeau, Chief of Golf Operations Dan Stencil, Chief of Park Operations Joseph Figa, Chief, Design and Development Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the minutes of the meeting of January 18, 1998, as written. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on voice vote. PUBLIC COMMENTS: There were no questions asked by, nor comments received from, the public. Kudos were received from Parks Commissioners on staff s treatment of Mrs. McConnell's son at the Fridge and compliments on the service at a wedding held at Addison Oaks County Park. COMBINED STATEMENT OF OPERATIONS FOR MONTH ENDING 12/31/97: Sheila Cox presented the first financial information from the new HRFIS system from October - December, 1997. There were no invoices to be approved. The statement of operations for the month ending 12/31/97 was accepted as filed. 3-1 Commission Meeting, February 18, 1998 ACTIVITY REPORT: The activity report for January, 1998 was accepted and filed. BID ITEM: AERATOR - WHITE LAKE OAKS: Moved by Mrs. Johnson, supported by Mr. Korzon to approve the purchase of a greens aerator for White Lake Oaks to the low bidder, WF Miller, in the amount of $12,445.00. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on voice vote. DIRECT MAIL PIECE - SOUTHEAST OAKLAND COUNTY: Moved by Mr. Korzon, supported by Mr. Skarritt to approve the expenditure of $13,000 for a direct mailing survey to Southeast Oakland in accordance with the parks commission's strategic plan. Funds for this expenditure will be allocated from the 1998 Operating Budget contingency account. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on voice vote. GLEN OAKS CLUBHOUSE RENOVATION: Moved by Mr. Skarritt, supported by Mrs. McConnell to approve a request from Oak Management Corporation, Inc., to waive the reimbursable costs due Oakland County Parks by $21,320.39 for fixed improvements on the Glen Oaks Clubhouse due to lost revenue during construction delays. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on voice vote. POINT OF SALE: Moved by Mr. Millard, supported by Mrs. Johnson to approve the purchase of point -of -sale golf course computer software from the low bidder, GuaranTEE Time, in the amount of $32,096 plus a 10% contingency of $3,210, for a total budgeted amount of $35,306. Funds for this expenditure will be allocated from the 1998 Operating Budget contingency account. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on voice vote. 3-2 Commission Meeting, February 18, 1998 EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: -- the success of the parks 1997 Christmas tree recycling program, with 4,719 trees recycled -- a staff presentation to the Lyon Township Board regarding Lyon Oaks County Park on March 9 -- the employee recognition banquet set for March 13 at Waterford Oaks -- the legislator/commissioners outing scheduled for May 1 at White Lake Oaks -- the 1998 Special Park Districts Forum set for May 13-16 -- A letter to Huron Clinton Metro Authority Commissioner Clarkson to set up a preliminary meeting with him and some members of both commission boards around April to express our concerns, explore ways the two park systems can work together, and to set groundwork for a joint meeting with both commissions at a later date. Since there was no further business, the meeting was adjourned at 10:08 a.m. Next meeting is scheduled for Wednesday, March 3, 1998. Respectfully submitted Richard D. Kuhn, Jr., Secretary Linda S. Baker, Recording Secretary 3-3 ITEM #5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: MARCH 4, 1998 INTERDEPARTMENTAL PAYMENT REGISTER. October 1997 $36,993.88 November 1997 68,755.62 December 1997 227,288.13 OAK MANAGEMENT, INC. CREDITS• October, November & December 1997 2,235.00 JOURNAL VOUCHER REGISTER: October, November & December 1997 3,418.24 TOTAL $338,690.87 5-1 I Oakland County Parks and Recreation Commission Interdepartmental Payment Register For the month of October 1997 Source Fund Purpose Amount 13/IN000002 O.C. Radio Communications Fund Radio Maint., charge for lost radio during Rose Oaks EDS cleanup -Water. $905.61 12/IN000257 O.C. Mailing, Conv. Copier &Printing Fund Off. Su .-Rec. Admin., Glen Oaks, Red Oaks, Spring. &Mob. Rec. 164.00 14/IN000048 O.C. Facilities & Operations Fund Bldg. Maint.-Admin., Rec. Admin., Tech. Sup., Add., Indep. & Red Oaks; Credits for 1997 overcharges in Bldg. Maint.-Admin. & Misc. Exp.-Grove. (6,490.66 12/I1\1000213 O.C. Office Equipment Fund Off. Sup.-Admin. 35.00 12/IN000064 O.C. Materials Management Fund Hskp. Exp.-Add., Indep. &Spring.; Misc. Ex .-Inde 696.38 12/1N000257 O.C. Mailing, Conv. Copier & Printing Fund Off. Sup.-Admin. 689.07 12/I1\1000257 O.C. Mailing, Conv. Copier & Printing Fund Public Info.-Admin.; Off. Sup.-Admin., Rec. Admin., Add., Grove., Orion, Indep. & Toboggan Comp.; Special Events, Car Classic-Indep. 2,067.81 12/I1\1000083 O.C. Radio Communications Fund Communications-Admin., Add., Grove., Indep., Water. & Mob. Rec.; Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Nat. Prog.; Equip. Maint.-Rec. Admin., R.O.W.Park, Water. & Mob. Rec. 4,542.37 43/IN000003 O.C. General Fund Security Exp., 9/13 thru 10/10-Add., Grove., Orion, Indep., Wh. Lk., Spring-1 R.O.W.Park, Water. & W.O.W.Park 27,351.99 12/I1\1000063 O.C. Materials Management Fund Off. Sup.-Admin. 235 97 14/IN000043 O.C. Telephone Communications Fund Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec., BMX & Nat. Prog. 6,796.34 TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $36,993.88 Oakland County Parks and Recreation Commission Interdepartmental Payment Register For the month of November 1997 Source Fund ui ment Fund 12/1N000475 O.C. Office Eq p Off. Su .-Admin. Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., 14/IN000075 O.C. Facilities &Operations Fund Bldg. Maint.-Admin., Glen Oaks, Red Oaks, Spring., R.O.W.Pal SAC, Water., W.O.W.Park, T. Complex., BMX & Toboggan Comp.; Uniforms-Wh. Lk. Materials Management Fund Misc. Ex .-Tech. Su ., Off. Sup.-Admin., Indep., Wh• Lk•, Water. & Mob. Rec.; p , FtEpairindep. dLklVlaint.-Add. & lnde 12/IN000366 O.C. Add. & Grove.; E Hsk &cWh. Uniforms -Ind Transportation-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., W.O.W.Park, Mob. Rec. & 12/IN000516 O.0 Motor Pool Fund Glen Oaks, Red Oaks, Spring., SAC, Water., -Tech. Su .Add., Grove., India Wh. Lk., Glen Oaks, Nat. Pro .; Insurance Red Oaks, Spring., Water. & Mob. Rec.; E uip. Maint.-Tech. Sup., Add., Grove. Red Oaks, Spring., Water. & Mob. Rec., trucks & buses Copier & Printing Fund Public info.-Admin.; Off. Snn-AMob.'Rec., ToboggandCompo&Nst. Prog.; Coll CAP_ g Sp 12/iN000510 O.C. Mailing Glen Oaks, Red Oaks, 9. 12IIN000363 O.C. Radio Communications Fund 43/1N000004 O.C. General Fund 14/IN000068 O.C. Tele hone Communications Communications-Admin., Add., Grove., Indi:p Water. & Mob. Rec.; Radio Maint.-Admin., Rec. Aidmin., Tech. Sup., A11 dd., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, S cing., R.O.W.Park, Water., W.O.W.Park Mob. Rec. & Nat. Pro .; Equip. Maint.-Add. &SAC _eclat t Exp., 10/11 tl r 11/7-Add., Grove., Orion, Indep., Wh. Lk., Glen Spring., R.O.W.Park, Water. & W.O•W.Park wi nd Communic etin yaks, Red OaksASpring.TR.O.W.ParkdWater� Moo. Ill Wh. Lk., G Nat. Pro . ui-rconFp&RTMENTAL PAYMENT REGISTER Amount $35.00 904.65 1,547.34 21,170.26 5,069.12 6,818.40 769.31 441.54 ,755.62 ..^„nmission _r..c�.IOC► ITEM #6 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS MONTH 04, 1998 (FOR MONTH ENDING 1/31198) YEAR TO 1998 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION $6,844,511.28 $9,096,278.00 $2,251,766.72 75.2% GLEN OAKS GOLF COURSE 118,178.15 1,061,000.00 942,821.85 11.1% RED OAKS GOLF COURSE 34,192.39 381,900.00 347,707.61 9.0% RED OAKS GOLF DOME & SPORTS VILLAGE 8,750.00 35,000.00 26,250.00 25.0% SPRINGFIELD OAKS GOLF COURSE 57,522,76 814,600.00 756,977.24 7.1% WHITE LAKE OAKS GOLF COURSE 83,246.24 903,763.00 820,516.76 9.2% NATURE CENTER 10,081.25 15,300.00 5,218.75 65.9% ADDISON OAKS 30,557.50 366,900.00 336,342.50 8.3% ADDISON OAKS CONFERENCE CENTER 29,827.17 120,000.00 90,172.83 24.9% GROVELAND OAKS 1,457.64 547,700.00 546,242.36 0.3% INDEPENDENCE OAKS 33,647.42 227,450.00 193,802.58 14.8% LYON OAKS 2,327.00 9,000.00 6,673.00 25.9% ORION OAKS 816.00 2.000.00 1,184,00 40.8% ROSE OAKS 1,200.00 0.00 (1,200.00) N/A SPRINGFIELD OAKS ACTIVITY CENTER 1,205.10 3,600.00 2,294.90 34.4% WATERFORD OAKS 16,332.93 44,300.00 27,967.07 36.9% RECREATION ADMINISTRATION 9,375.40 19,200.00 9,824.60 48.8% MOBILE RECREATION 21,988.00 192,000.00 170,012.00 11.5% RED OAKS WATERPARK 0.00 522,642.00 522,642.00 0.0% WATERFORD OAKS BMX COMPLEX 0.00 25,350.00 25,350.00 0.0% WATERFORD OAKS TENNIS COMPLEX 4,411.00 21,895.00 17,484.00 20.1% WATERFORD OAKS TOBOGGAN COMPLEX 42,433.82 106,856,00 64,422,18 39.7% WATERFORD OAKS WATERPARK 123.00 601,870.00 601,747.00 0.0% TOTAL REVENUE $7,352,184.05 $15,118,404.00 $7,766,219.95 48.6% OPERATING EXPENSES ADMINISTRATION $556,384.00 $2,159,214.00 $1,602,830.00 25.8% GLEN OAKS GOLF COURSE 140,938.63 718,096.00 577,157.37 19.6% RED OAKS GOLF COURSE 79,427.60 423,797.00 344,369.40 18.7% RED OAKS GOLF DOME & SPORTS VILLAGE 0.00 1,725.00 1,725.00 0.0% SPRINGFIELD OAKS GOLF COURSE 125,558.51 674,487.00 548,928,49 18.6% WHITE LAKE OAKS GOLF COURSE 121,283.37 603,318.00 482,034.63 20.1% NATURE CENTER 99,554.79 397,005.00 297,450.21 25.1% ADDISON OAKS 190,379.06 866,226,00 675,846.94 22.0% ADDISON OAKS CONFERENCE CENTER 9,996.68 69,325.00 59,328.32 14.4% GROVELAND OAKS 111,133.02 791,318.00 680,184.98 14.0% INDEPENDENCE OAKS 174,783.96 772,323.00 597,539,04 22.6% LYON OAKS 658.83 9,045.00 8,386.17 7.3% ORION OAKS 2,935.61 26,898.00 23,962.39 10.9% ROSE OAKS 3,735.79 18,320.00 14,584.21 20.4% SPRINGFIELD OAKS ACTIVITY CENTER 15,807.63 84,640.00 68,832,37 18.7% WATERFORD OAKS 131,652.85 500,673.00 368,820.15 26.3% RECREATION ADMINISTRATION 100,729.57 410,239.00 309,509.43 24.6% MOBILE RECREATION 86,679.78 423,972.00 337,292.22 20.4% RED OAKS WATERPARK 34,345.80 604,378.00 570,032.20 5.7% WATERFORD OAKS BMX COMPLEX 8,205,52 51,940.00 43,734.48 15.8% WATERFORD OAKS TENNIS COMPLEX 2,242.31 43,320.00 41,077.69 5.2% WATERFORD OAKS TOBOGGAN COMPLEX 51,467,38 113,273.00 61,805.62 45.4% WATERFORD OAKS WATERPARK 45,867.44 562,578.00 516,710.56 8.2% TECHNICAL SUPPORT 246,287.29 890,248.00 643,960.71 27.7% CONTINGENCY` 69,194.68 200,000.00 130,805.32 34.6% TOTAL OPERATING EXPENSES $2,409,450.10 $11,416,358.00 $9,006,907.90 21.1% REVENUE OVER/(UNDER) EXPENSES $4,942,733.95 $3,702,046.00 ($1,240,687.95) 1998 ACTUAL REVENUE TO DATE: 48.6% BUDGET BALANCE: 51.4% ACTUAL EXPENSE TO DATE: 21.1% BUDGET BALANCE: 78.9% "CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON MONTH 04, 1998 (FOR MONTH ENDING 1131/98) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENSE (UNDER)EXP. ADMINISTRATION $6,844,511.28 $556,384.00 $6,288,127.28 GLEN OAKS GOLF COURSE 118,178.15 140,938.63 (22,760.48) RED OAKS GOLF COURSE 34,192.39 79,427.60 (45,235.21) RED OAKS GOLF DOME & SPORTS VILLAGE 8,750.00 0.00 8,750.00 SPRINGFIELD OAKS GOLF COURSE 57,522.76 125,558.51 (68,035,75) WHITE LAKE OAKS GOLF COURSE 83,246.24 121,283.37 (38,037.13) NATURE CENTER 10,081.25 99,554.79 (89,473.54) ADDISON OAKS 30,557.50 190,379.06 (159,821.56) ADDISON OAKS CONFERENCE CENTER 29,827.17 9,996.68 19,830.49 GROVELAND OAKS 1,457.64 111,133.02 (109,675.38) INDEPENDENCE OAKS 33,647.42 174,783.96 (141,136,54) LYON OAKS 2,327.00 658.83 1,668.17 ORION OAKS 816.00 2,935.61 (2,119.61) ROSE OAKS 1,200.00 3,735.79 (2,535.79) SPRINGFIELD OAKS ACTIVITY CENTER 1,205.10 15,807.63 (14,602.53) WATERFORD OAKS 16,332.93 131,852.85 (115,519.92) RECREATION ADMINISTRATION 9,375.40 100,729.57 (91,354.17) MOBILE RECREATION 21,988.00 86,679.78 (64,691.78) RED OAKS WATERPARK 0.00 34,345.80 (34,345.80) WATERFORD OAKS BMX COMPLEX 0.00 8,205.52 (8,205.52) WATERFORD OAKS TENNIS COMPLEX 4,411.00 2,242.31 2,168.69 WATERFORD OAKS TOBOGGAN COMPLEX 42,433.82 51,467.38 (9,033.56) WATERFORD OAKS WATERPARK 123.00 45,867.44 (45,744.44) TECHNICAL SUPPORT 0.00 246,287.29 (246,287.29) CONTINGENCY* 0.00 69,194.68 (69,194.68) TOTAL $7,352,184.05 $2,409,450.10 $4,942,733.95 *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT Sandy Dorey Jim Dunleavy ITEM #7 EMPLOYEE RECOGNITION 7-1 ITEM #8 TRUCKSTER GLEN OAKS GOLF COURSE We have received from Purchasing the following bids for the purchase of a four-wheel drive Kawasaki utility truckster for the Glen Oaks Golf Course: Pilgrim Plymouth $ 8,825.85 Industrial Vehicle 9,700.00 Pontiac Proffer Burton Ray's Monroe 10,299.00 This truckster will replace a ten-year old similar vehicle that will be sold in the County auction. We paid $8,900.00 for the same truckster last year. Staff recommends awarding the bid to the low bidder, Pilgrim, for $8,825.85. There is $13,000 budgeted in the 1998 Operating Equipment Budget for this truckster. CA PDOCS AGENDA\TRUCKSTE.WPD 8-1 V MULE"A 550 - 2500 - 2510 z t z t i 14 T • t�Ilip • /` t �� 1: f s �j•f{::�Y {,��v \'. '�-tea` A! 1 t C or, c y� ✓ r _ .oar �-- jrr / ,✓i (t {7` e r �y 4 'fir M � y — J6}��r k �"� try$ . �• � r s � � � '"4- �' - t'�} �'` �. ! > �' c � ,de„ i� �•�. i t Y � - _ - ,A ;-•, Y,s?�+�.��t�;os� �� f.,, rr r �'. v rir i � r � 'd..-^'c„�''1�' �%.�:�a-'K cl jz.F. _, s j r �, N,1 `ct , i.,t - :; � ITEM #9 GREENSMOWERS SPRINGFIELD AND WHITE LAKE OAKS We have received from Purchasing the following bids for the purchase of two riding greensmowers for Springfield and White Lake Oaks: W. F. Miller $26,800.00 Novi Illinois Lawn 33,700.00 Orland Park, IL Toledo Turf 33,400.00 Toledo, OH These two mowers will replace four-year old mowers that will be moved down to mowing tees. The old eight -year old tee mowers will be sold in the County auction. Last year we paid the same price of $13,400.00 for this same greensmower. Staff recommends awarding the bid to the low bidder, W. F. Miller, for $26,800.00. There is $27,000.00 in the 1998 Operating Equipment Budget for these two mowers. CAWPDOCS AGENDA\GREENMOW.WPD 9-1 • ■ • I >,s J; 00 -+ \j1 0 1\\\\\1\\\\\\\1\\ \ ! L %y IT" 0 ANEdaI= ITEM #10 DAVIS HOUSE SPRINGFIELD OAKS Mr. Jud Davis and other members of the Springfield Township Historical Society have requested a presentation to the Commission regarding the conditions and repair of the Davis House, which is located at the Springfield Oaks Golf Course; specifically, they are seeking additional monies to redo the roof. As a point of information, the roof replacement bids from 1996, as well as the Commission's actions taken at the October 16, 1996 meeting are attached. As of this date, no repairs have been completed on the roof. 10-1 (Commission Meeting, October 16, 1996) SPRINGFIELD OAKS DAVIS HOUSE: Assistant Manager Jon Kipke presented bids for the proposed roof repair on` the Davis House at Springfield Oaks and reviewed the options discussed at the last Commission meeting. Members of the Springfield Township Historical Society reviewed the history of the building and the work they have done on the house. They also noted that they are working on a block grant to fund additional repairs to the house. Members requested the Commission table this item until their financial problems are settled. Commission offered suggestions for local community support, including contacting the Oakland County Historical Society for advice on how/where to find funding assistance, plus noted in -kind services the county could provide. Commission also suggested a new agreement with the Springfield Township Historical Society may be necessary to provide the necessary upkeep on the house. Commissioner Korzon suggested the Commission appropriate enough funds to get the roof through the winter, which would allow enough time for the Historical Society to continue with their grant/fund-raising process. Moved by Mrs. Johnson, supported by Mrs. Schmid to appropriate up to $1,000 for whatever repairs may be necessary to get the Davis House roof through the winter; direct the Public Communications staff to write an article for the local newspapers to help generate local interest in the Society_and_itsproject; request assistance from the Oakland County grant writers to work with the Society in applying for grant funding; plus contact Oakland County Communityand Economic Development for assistance in securing funding for this project. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. 10-2 RE -ROOFING SPRINGFIELD OAKS DAVIS HISTORICAL HOUSE We have received the following bids from Purchasing to re -roof the Springfield Oaks Davis Historical House: Re -shingle Copper Gutters Detroit Cornice 23,900 1,965 Ferndale Newton Crane 15,947 5,400 Pontiac G A Frisch 14,770 600 Troy T F Beck no response The following companies were invited to the pre -bid meeting but did not attend: Bryson and Sons Price Bros Roofing Weston Companies Oxford Pontiac Pontiac Hartford Roofing Bay Pointe Construction Pontiac Milford Staff concurs with Purchasing's recommendation to award the contract to the low bidder, G.A. Frisch, in the amount of $14,770. Staff also recommends we accept the alternate bid for copper gutter in the amount of $600, making a contract total of $15,370, plus $2,300 contingency cost to cover only unforeseen repairs and replacement, for a budget total of $17,670. Additional decking or fascia will be on a time and material rate of $2.50 per lineal foot and covered in the contingency. G.A. Frisch recommends that the roof not be repaired because it would be nearly impossible to repair the needed areas. (See Attached Letter) 10-3 00 Plow-, fr. S.'r rot. V LAS 44:. KNIN ALL MnN BY THESE PRESENTS that the Oakland County Parks and Recreatior, Co L11iS510;, owaers of the Spring iald Oaks- DavisburE Golf Course, does hereby Zrant to the S?ringfield 'Township Historical Society, the ri;;ht to restore the daaaes Harvey Davis Hone presently located on the Sprin _ield Oaks - Davis'Dsr,� Golf Course property, sub ect to the =ollowinj ter:as, conditions and limitations: 1.) That tine Davis Home shall be restored at no cost to Oakland County Parks and Recreation CC:xmission. 2.) Any revenues cnaroed for vision;; to restored Davis Home are to be used for the upkeep and further restoration of said hoe. 3.) The Davis Hor.e shall be maintained and used .or historical purposes only. 4.) Any restoration or alteration plans shall be approved 1.. :ar'tin; by the Director o_ the Oa::land County Parks and Recreation Commdssion. 5.) The Springfield Township Historical Sociuty shall have the home and one (1) acre of land (more or less). The grounds surrounding par.< area. 6.) The County Institutional Policy vhich indludes fire and coapreheasive coverage indemnijias the County Of Oa::lanl, OaM.. ad County Parks and Recreation Commission, as pertainin3 to fire and other such damage to the Davis Hume, and public liability. The Soc`.ety shall be raspoasible or the liability and cDT:tents, `urnishin3s, es.,i'.;i ts, ...aterials, etc , not pa_ of the real 1 roperty Security measures will be a=force_' t;ie Da•;is Ho e as nor.,.ally provided any oc the pa-'.: Ssildi:�s iy the Ccuntp. in considerati:;n for slid Li_-ense, the Societ, re.es t restore Eie Davis Home and to maiatain the ho:ae in 1<eepin- tie par:: property surroundin; said ho:ae. 10-5 This License shall continue for an indefinite period o time. If for any reason the Springfield Township Historical Society should disolve then said property shall autocratically revert back to the Oakland County Parks and Recreation Commission. If for some reason the Oakland County Par:cs and Recreation Co^mission relocates the Davis H-Re to a new site it shall be still the right of the Sprind`_ield Township Historical Society to continue to restore the Davis Home and for their use. This License shall not assignable or transferable by the Society to any person, association or corporation. OAKLAND COUNTY PARKS AND RECREATION CODU SSION Dated: , 1932 SPRINGFIELD TOWNSHIP HISTORICAL SOCIETY 3y: 10-6 ITEM 011 ORION TOWNSHIP SAFETY PATH In the Commission -approved 1998 Capital Improvement Projects Budget, the Orion Oaks safety path (project #00-14) was included at a budgeted amount of $100,000. This budget figure was arrived upon a preliminary cost projection provided by Orion Township. Part of the agreement between Orion Township and the Oakland County Parks and Recreation Commission was that we would share in 50% of the projected costs for installing approximately 1.1 mile of safety path on the west side of Joslyn Road adjacent to the Orion Oaks County Park property. The bids were received on February 25 by Orion Townshihp. The low bid was provided by Bowen Paving for a cost of $210,485. As part of this project, there is a 20% engineering cost and a 10% contingency, which increases the total cost of the project to $273,630. See attached bid results and letter of explanation from Orchard, Hiltz & McCliment, Inc., consulting engineers for Orion Township. Staff will answer any questions at the meeting. CNVPDOMAGENDAUKEPATH.00 2-26-1998 2:07PM FROM ORION TOWNSHIP CLERK 248 391 9984 P.2 T To: Colette M. Dywasuk, Supervisor From: Rock Blanchard, Parks & Recreation Director Re: 1998 Safety -Path Project - Bid Award Date: February 25, 1998 As recommended by the Township engineers, I am recommending that the Board award the bid to Bowen Paving for a cost of $210,485 to complete the 1998 Safety Path Project on Joslyn Road. Five bids were received. Bowen Paving was the lowest bidder. Bowen has completed other safety path projects in Orion Township and has been found to do a competent job and worked well with the Township. The total cost of the project including the engineering fees and a 10% contingency is $273,630. Oakland County Parks has agreed to pay up to $100,000 to put in this path which means the estimated cost to the Township is $173,630. The Township's cost will be covered by the Safety Path Fund 1998 budget. Although the total cost of the project is higher then estimate, the engineers have noted that a few items placed in the proposal were to establish unit prices. These items include, but are not limited to, 21AA Aggregate and the special earthwork (cut/frll). There is a possibility that neither one of these items may be used, saving the Township approximately $30,000 in construction costs. If you or any Board member has any questions concerning this project, please contact me at your convenience. RAB j= attachments [pa lmeou998 sa&ty path 1) 11-2 2-26-1998 2:07PM FROM ORION TOWNSHIP CLERK 248 391 9984 P.3 02/23/98 18:11 V313 $22 6427 O.H.][• Q 002 ORCHARD, HILTZ & MCCUMENT, INC. G-M CONSUL NG ENGJNF.EM 34M scnoouM Road Uvonia, mkwd o "150 (734) 52 fi711 - Fkq (734) 522-6477 February 25,1998 RECEIVED FEB 2 6 7998 Colette M. Dywasuk, Supervisor ORION TOWNSHIP CHARTER TOWNSHIP OF ORION CLERKIS OFFICE 2525 Joslyn Road Lake Orion, Michigan 48360 Regarding: Recon=endation for Award of Contract 1998 Safety Path program: Joslyn Road - Scripps Roam to Clarkston Road Dear Ms. Dywasuk: At 12:00 Noon on Tuesday, February 24, 1998, bids were received for the 1998 Safety Path Program: Joslyn Road - Scripps Road to Clarkston Road project. Plans and specifications were distributed to eleven contractors and to three suppliers. A total of five bids were received by the Township. The three lowest bids for this project are as follows: Contractor Total Bid Bowen Paving, Inc. $210,485.00 -Yaw- s Construction Co., Inc. 6213,561.30 Pcakc Contracting, Inc. $226,070•00 The lowest quote for this project was received from Bowen Paving, Inc. in the amount of $210,485.00. A bid bond in the amount of 5% was attached to this contractor's bid. Based on our investigation of Bowen Paving's qualifications and construction experience, we believe that they are qualified for this project. Therefore, we recommend that the contract for the 1998 Safety Patb Program: Joslyn Road - S"ipps Road to Clarkstou Road project ba awarded to Bowen Paving, Inc. in the amount of $210,485.00. It should be noted that a few items placed in the proposal were to establish unit prim. These items include but are not limited to the 21AA 1,3ggrcgate and the Special Earthwork (Cut/Fill). There is s possibility that neither one of these items may be used, saving the Township approxinaarcly $30,000.00 in construction costs. Enclosed is a detailed bid tabulation with wort: item descriptions, estimated quantities and unit prices for each of the three low bidders and the total bid prices for the fourth and fifth highest bidders. 11-3 2-26-1998 2:07PM FROM ORION TOWNSHIP CLERK 248 391 9984 P•4 02/25/86 1&:11 U313 $22 8427 O.H.N. 000.3 Recommendation for Award of Coulrwt 1998 Safety Path Program: Joslyn Road - Scripps Road to Clarkston Road February 25, 1998 Page Two At this time We have not received Approvals from the Road Commission for Oakland County and the Michigan Department of Euvimnmcawl Quality. These perauts arc expected to be forwarded to tither the Township or our office in the new futures We anticipate that these permits will be in hand prior to the typical spring staff up (usually April) of an asphalt batch plant. Please call if you need any additional information. Very Truly Yours, ORCHARD; HILTZ & McCI N EW, INC. W1MTZ1oR10M0in121974=121974011AWARD10<1 cc; Jill D. 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MM7t LO►'L6'ILL'DN 9OI IW'A1ti WGNvbRO'NDIaD dD allMNOi H31LAMD CIVD11 NDtSJO fM 01 GYM SdcAU09•(NDa NAXOt ;WN'Jpad H1Yd A13.4Vt D6SI 988►'/Z Anztu4�d'AspsanL k° P4�1�21 DPJ9ID yD�DI x N O I O O CO N 6 OD T M �TI O 3 O Z7 H O Z —1 O Z T r m N Al co W (D O O co A V U1 ITEM #12 EXECUTIVE OFFICER'S REPORT ---Attached is a letter to Mayor Vagnozzi of the city of Farmington Hills in response to his inquiry about the progress of the parking lot landscaping at Glen Oaks Golf Course. ---Attached is a recent article that I feel you will have interest in concerning the proposed waterpark at Indian Springs Metropark. ---REMINDER: Hopefully you have received your invitation and have RSVP'd to attend the annual Recognition Banquet, which will be held at Waterford Oaks on Friday, March 13. The evening, which is themed around Mardi Gras this year, begins at 6:30 p.m., with dinner at 7:30 p.m. Staff looks forward to the opportunity to be with the commissioners at this event, which honors both commissioners and staff for their years of service to the Parks. As usual, a fun time is being planned. 12-1 Fred Korzon Pecky D. Lewis, Jr. George W. Kuhn Chairman Nancy McConnell �1111110" As Ralph Richard Ruth Johnson L. Brooks Patterson Manager Vice Chairman Lawrence Pernick 0,�CAK"ND � /� �/ p /� p /mac Jon J. Kipke Richard D. Kuhn, Jr. Kay Schmid C®V / V T / PA /�l /� S Assistant Manager Secretary Richard Skarritt 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248.858.0906 Fax 248.858. 1683 TDD 248.858. 1684 Internet address: www.co.oakland.mi.us January 22, 1998 The Honorable Aldo Vagnozzi Mayor of the City of Farmington Hills 31555 Eleven Mile Road Farmington Hills, MI 48336-1165 Dear Mayor Vagnozzi: I received your letter regarding your concerns on the stockpiling of dirt at Glen Oaks Golf Course. Before the winter freeze arrived, we did have the opportunity to remove the mounds of dirt and berm up the east end of the golf course by our maintenance yard. The remainder of the landscaping will be completed as soon as the spring thaw arrives, so we can move the dirt you now see into the islands and new berms on the far east of the parking lot. There were two factors that delayed this project: The low bid contractor, after the contract was awarded, backed out of his bid. We then had to go to the second low bid landscaping company, but the delay with that process put us a month and a half behind schedule. In working with your staff, the delays in the design of the drains from Thirteen Mile Road and the parking lot to the river took longer than expected. We expect immediate attention to this in the spring for completion of the project. Once it's completed, we feel sure the City of Farmington Hills will be proud of the new look at Glen Oaks. Please call me at (248) 858-0909 if you have any other questions. Sincerely, Ralph Richard, Executive Officer Oakland County Parks and Recreation Commission RR: ks cc: Oakland County Commissioner Wolf Oakland County Commissioner Moffitt Oakland County Parks and Recreation Commission 12-2 Office of Mayor & City Council City gf F=14ton Hill 31555 ELEVEN MILE ROAD, FARMINGTON HILLS, MICHIGAN 48336-1165 January 15, 1998 Ralph Richard, Manager Oakland County Parks & Recreation 2800 Watkins Lake Road Waterford, MI 48328 Re: Stockpiling of Dirt at Glen Oaks Golf Course Dear Mr. Richard: (248)473-9500 FAX (248) 474-9993 Construction of the addition to the Glen Oaks club house has been underway for approximately two years now. At the beginning of that construction dirt piles were placed on the east end of your property along 13 Mile Road. It is important to realize that this area is part of the presentation of the Golf Course to the 13 Mile Road public as well as to our resident on the east side of the golf course property. When your site was reviewed and subsequently approved by the Planning Commission, you will recall that special attention was paid to the eastern area along 13 Mile Road where your maintenance facilities are located. I have personally been asking our staff to encourage you to address the aesthetics of this area of your property. Although they have assured me that you are working diligently to try to resolve this situation, I feel a letter such as this is necessary to relay to you the perception of your project from the community where your golf course is located. Please do whatever you feel is necessary in order to address the problem. Unfortunately we are now in another winter with frozen soils making the proper attention to the problem extremely difficult. I would, however, request that you let us know of your immediate intentions . Very truly yours, Also Vagnozzi Mayor cc: Parks & Recreation Board Commissioner Wolf Commissioner Moffitt Farmington Hills Public Services Department AV/sas 12-3 PAGE4 Springfield wants HCMA water park plans scaled back By Angie Gallant ' SW writer The Huron -Clinton Metropolitan Authority (HCMA) has submitted a concept plan to the Springfield Township Planning Commission under the township's Planned Unit Development (PUD) zoning ordi- nance, m an effort to have authority prop- erty rezoned to accommodate a proposed water park The HCMA wants to build a Fumily Aquatic Center at the Indian Springs Metropark, which ties primarily in Springfield Township. The remainder of the park is located in White Lake Township. The the proposed aquatic center would be located in the Springfield Township side of the park A PUD is a flexible zoning provision that allows a variety of standards, includ- ing mixed uses and other types of zoning that are unique, according to Springfield - Township Supervisor Collin Walls. The township's PUD ordinance has a provision that there is an overall or over- riding community benefit for the rezoning, said Walls. Walls said from what he -was told, the majority of the Planning Commission was not in favor of the HCMA's request, since it was essentially the same plan as submitted in the past. Walls said the Planning Commission stated, under certain circumstances, that it was willing to form a committee of com- missioners and members of the HCMA to work out details of the plan. "There is no reason to meet unless the HCMA comes back with vastly scaled down plans," said Walls. By vastly scaled down, Walls suggested a swimming pool, instead of a water park HCMA Chief Planner Dan Duncan said - the authority is looking forward to meeting with a committee from the Planning Commission, and that HCMA would like to get together with the committee as soon as possible. According to Duncan, the plans submit- ted by the HCMA under the PUD were scaled d,iwn several times from the origi nal proposal submitted to the township in 1992. Duncan said areas scaled back include the size of structures and facilities, as well as the size of the wave pool According to Duncan, the proposal to submit plans under the zoning option of a PUD came about from informal discus- sions with township and HCMA attorneys,,, as well as township officials. "They felt this was an opportunity that could work as far as meeting the zoning requirements for the township," said ' Duncan. The plan for HCMRs Family Aquatic Center includes an entrance road and parking lot a bath house, food bar, wave - pool, a children's play area, a lazy river rafting ride and a water slide. The center is part of HCMA's plan to provide water recreation at all metroparks. The struggle between the township and HCMA dates back many years. Walls said HCMA was made aware in 1992 that its plans did not conform with the township's zoning ordinances or master plan. The township never notified HCMA of this by formal written notice, said Walls. "HCMA clearly indicated that they were exempt form local rules and regulations hav- ing to do with zoning," said Walls. "Re clearly indicated to them that they were not" A lawsuit was filed by Springfield Township in August 1996, when officials learned HCMA had awarded a contract for "recreational" (RC) zoning classification. Under the RC classification, state, county, regional and/or municipal parks were prin- cipal permitted uses, according to Grant's written opinion. In 1990, the township eliminated the RC classification and created the Resource conservation classification, which Indian construction of the aquatic center, accord- ing to Walls. Dakland County Circuit Court Judge Nanci Grant granted a preliminary injunc- tion last June, in the case involving the HCMA and Springfield Township. Grant denied both parties' motions for summary disposition, but granted Springs fell under, according to Grant's opinion. The township's zoning authority comes from the Township Rural Zoning Act, which is a state law that gives townships the ability to pass zoning ordinances, and describes the processes townships must follow, said Need Grant disagreed with HCMA's argu- Springfield Township a preliminary injunc- don which temporarily stops construction of HCMA's proposed Family Aquatic Center facility at the Indian Springs Metropark, . Grant also held that HCMA is subject to Springfield Township zoning ordinances, according to Greg Need, the attorney rep- resenting Springfield Township. ment, stating, 'The HCMA enabling statute explicitly allows local communities to thwart the underlying policies of the HCMA by prohibiting the placement of metroparks on certain land within the township. This strongly suggests that the Legislature also intended to give local communities the power to control the development of 12-4 The preliminary injunction will be held in place, pending the outcome of issues regarding non -conforming land use and the manner in which the township rezoned the property in 1990, according to Need. In 1973, Springfield Township passed a zoning ordinance which designated part of the Indian Springs Metropark with the metroparks through zoning ordinances." - Walls said under Springfield Township' regulations, the ball is now in HCMAs, court, as to whether they want to submit scaled -down plan. "There are inconsistencies between th property and our Master Plan and the us, of that particular area," said Walls. According to Walls, there are several avenues under the township's zoning Ord nances that the HCMA can take, and applying under a PUD is one such avenu The White Lake Township Board of Trustees unanimously approved on May the concept of extending sewer lines to service the proposed Family Aquatic Center facility. HCMA requested the tow ship allow the park to join the sewer sys- tem as a paying customer, in order to avt having to build a waste water treatment facility at the park ❑