HomeMy WebLinkAboutAgendas/Packets - 1998.10.07 - 40021Fred Korzon
Pecky D. Lewis, Jr. George W. Kuhn
Chairman Nancy McConnell
Ralph Richard Ruth Johnson Frank H. Millard, Jr.
Executive Officer Vice Chairman Charles E. Palmer
Jon J. Kipke Richard D. Kuhn, Jr. Richard Skarritt
jf4KLAND
`ni iNTY PARKS Assistant Manager Secretary J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858. 1683 TDD 248.858. 1684
1-888-OCPARKS • www.co.oakland.mi.us
September 30, 1998
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION as
follows:
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, October 7, 1998
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
�F
t�
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI48328
t
October 7, 1998
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3a. Approval of Minutes for September 2, 1998 Public Hearing.
3. Approval of Minutes for September 2, 1998 Commission Meeting.
4. Public Comments.
5. Approval for Payment: PAYMENT REGISTER:
Report Period FM 11 FY 1998 (August, 1998)
INTERDEPARTMENTAL PAYMENT REGISTER:
April, May and June, 1998
July, 1998
August, 1998
6. Combined Statement of Operations for Month Ending 8/31/98.
7. Activity Report for August, 1998.
8. Proposed Velodrome. R. Richard / 858-0909.
9. Lyon Oaks Update. "
10. Amendment to the 1998 Operating Budget. S. Delridge / 858-4934
J. Kipke / 858-4605
11. Building Study - Springfield Oaks Activity Center. "
12. EXECUTIVE SESSION: R. Richard / 858-0909
13. Executive Officer's Report. "
14. Old Business.
15. New Business.
16. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING
September 2. 1998
The public hearing was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the multi -purpose room
of the Springfield Oaks Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Nancy McConnell, Frank Millard, Charles
Palmer, Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Secretary Richard Kuhn, Jr., Fred Korzon, George Kuhn
ALSO PRESENT:
Parks and Recreation
Oakland County Treasurers Office
Oakland County Purchasing
Fair Oaks, LLC
John R. Axe and Associates
Beckett Raeder and Associates
Springfield Twp. Parks and Recreation
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Frank Trionfi, Chief, Admin. Services
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
Pat Dohany, Chief Deputy Treasurer
Rob Rhein, Buyer
LC Scramlin, President
John Axe, Attorney
Debra Cooper, Consultant
Christy Summers, Consultant
Dot Lalone, Commissioner
The purpose of the public hearing was to discuss the proposed 1999 operating budget.
Staff noted that the proposed revenue budget for 1999 is $15,855,334, an increase of 4.9% over the proposed
budget for 1998. Of this amount, $6,340,324 comes from fees and charges and interest on investments; the
remaining balance of $9,515,010 will come from the millage.
The proposed operating budget for 1999 is $12,340,586, an increase of 8.1 % over the 1998 proposed budget.
There are no operating equipment requests for 1999; however, there is $1,000,000 available as shown in the
capital improvement projects budget for equipment for Lyon Oaks.
The proposed 1999 projects are budgeted at $10,761,169, with estimated new funds at $3,888,398.
No questions were asked; therefore, the public hearing was declared closed at 9:13 a.m.
Richard D. Kuhn, Jr.
Secretary
�,� �/
Karen Kohn
Recording Secretary
3a
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 2, 1998
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the multi -purpose room of
the Springfield Oaks Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Nancy McConnell, Frank Millard, Jr., Charles
Palmer, Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., Fred Korzon, George Kuhn
ALSO PRESENT:
Parks and Recreation
Oakland County Treasurer's Office
Oakland County Purchasing
Fair Oaks, LLC
John R. Axe and Associates
Beckett Raeder and Associates
Springfield Twp. Parks and Recreation
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Pat Dohany, Chief Deputy Treasurer
Rob Rhein, Buyer
LC Scramlin, President
John Axe, Attorney
Debra Cooper, Consultant
Christy Summers, Consultant
Dot Lalone, Commissioner
Moved by Mr. Palmer, supported by Mrs. McConnell to approve the minutes of the public
hearing of August 5, 1998, as written.
AYES: Johnson, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the minutes of the meeting
of August 5, 1998, with the following correction:
Page 3 - 4, under New Business, change the word "democratic" in the first sentence to
"republican."
AYES: Johnson, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
3-1
(Commission Meeting, September 2, 1998)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the payment of Payment Register
for the Report Period FM 10 FY 1998 (July, 1998).
AYES: Johnson, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending July 31, 1998, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for July, 1998, was accepted as filed.
Commissioner Skarritt asked staff to reformat, if possible, the report to break out the figures for the banquet
facilities separately from the golf courses.
Chairman Lewis also requested staff report the greatest annual number of visitors.
1999 BUDGET ADOPTION:
Moved by Mr. Palmer, supported by Mrs. McConnell to approve the resolution adopting the
Parks and Recreation Commission's 1999 Appropriations Act incorporating the 1999
Operating Budget, and to approve the adoption of the Commission's 1999 Capital
Improvement Projects Budget.
AYES: Johnson, Lewis, McConnell, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS LOAN RESOLUTION:
Staff, along with Deputy Treasurer Pat Dohany and attorney John Axe, presented for approval a resolution
for a $5 million loan through the Oakland County Building Authority to finance the building project at Lyon
Oaks. This project will include construction of an approximately 16,500 square foot pro shop/banquet
facility/full service kitchen/grill room/restroom/underground cart storage facility, required utilities, paved entry
boulevard and required parking for 445 vehicles, including all amenities, lighting, landscaping, and signage.
3-2
(Commission Meeting, September 2, 1998)
Project will not include the golf course.
Staff expects to save approximately $200,000 to $300,000 in financing costs by borrowing through the
Building Authority rather than through the County's revolving fund. All contract awards, change orders, etc.,
will be approved through the Building Authority with recommendations from staff.
Staff requested Commission approval of the resolution, and to authorize staff to proceed to Planning and
Building Committee, Finance and Personnel Committee, and the Oakland County Board of Commissioners
for their approval.
Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution and
to authorize staff to proceed to Planning and Building Committee, Finance and Personnel
Committee, and the Oakland County Board of Commissioners for their approval.
WHEREAS, the Oakland County Parks and Recreation Commission (the
"Commission") proposes to construct and equip a building project and other appurtenances
as more fully described in Appendix A attached hereto (the "Project"); and
WHEREAS, the Commission wishes to finance the project over not -to -exceed twelve
years through the issuance of bonds by the Oakland County Building Authority (the
"Authority"); and
WHEREAS, before the Authority can undertake the financing of the Project, the
Project must first be approved by the Board of Commissioners.
NOW, THEREFORE, BE IT RESOLVED BY THE OAKLAND COUNTY PARKS AND
RECREATION COMMISSION as follows:
1. The Project described in Appendix A attached hereto is hereby approved.
2. The Oakland County Board of Commissioners is requested to adopt the
necessary resolution authorizing the Oakland County Building Authority to undertake the
financing of the Project.
APPENDIX A
PROJECT DESCRIPTION
The following Project to be located at Lyon Oaks County Park:
This Project will include construction of an approximately 16,500 square foot pro
shop/banquet facility/full service kitchen/grill room/restroom/underground cart storage facility,
required utilities, paved entry boulevard and required parking for 445 vehicles, including all
amenities, lighting, landscaping, and signage.
Construction Costs $5,000,000
Financing Costs 100,000
TOTAL COSTS $5,1 00.000
ROLL CALL VOTE:
3-3
(Commission Meeting, September 2, 1998)
AYES: Johnson, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
A majority having voted therefore, the motion carried.
ROAD GRADING AND CHLORIDE DUST CONTROL:
Moved by Mr. Palmer, supported by Mrs. Johnson to approve the first payment for road
grading and chloride at Addison, Groveland, Independence, Lyon, Rose, Springfield and
Waterford Oaks to the Road Commission for Oakland County in the amount of $15,000; total
expenditure for the year will be $30,000.
AYES: Johnson, Lewis, McConnell, Millard, Palmer, VanderVeen (6)
NAYS: (0)
ABSTAIN: Skarritt (1)
Motion carried on a voice vote.
AERATORS - ADDISON OAKS:
Moved by Mr. Millard, supported by Mrs. McConnell to approve the purchase of three Aire-02
aerators for Addison Oaks from the low bidder, Aeration Industries, in the amount of
$15,555.00.
AYES: Johnson, Lewis, McConnell, Millard, Palmer, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
ROAD/TRAIL PAVING PROJECT - INDEPENDENCE OAKS:
Moved by Mr. Palmer, supported by Mrs. Johnson to award the contract for the road/trail
paving project at Independence Oaks to the low bidder, Allied Construction, in the amount
of $289,506.50 for the base bid; $47,570.00 for alternate 1; $42,160.00 for alternate 2; and
$24,288 as an add -on to pave the existing nature center parking lot; for a contract total of
$403,524.50. A ten percent contingency in the amount of $40,352.00 will be included, for a
total budgeted amount of $443,876.50.
AYES: Johnson, Lewis, McConnell, Millard, Palmer, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
BBDO CONTRACT EXTENSION:
3-4
(Commission Meeting, September 2, 1998)
Moved by Mr. Skarritt, supported by Mr. Palmer to approve a three-year contract extension
with BBDO Advertising for marketing communications services in the amount of $2,900 per
month.
AYES: Johnson, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS PARK DAY USE DESIGN AND ENGINEERING FEES:
In response to Commission direction, staff has worked with the day use design/engineering consultant,
Beckett and Raeder, Inc., on the changes in the scope of the Lyon Oaks day use design --most significantly
in the clubhouse and associated site work.
The consultant had agreed to absorb the initial fee for increasing the clubhouse from 5,000 to 10,000 square
feet; however, continued modifications made it impossible for them to continue their services based on that
original fee.
Staff and consultants have worked out a fee believed to be equitable to both parties. Staff requested
Commission approval of the fee for Beckett and Raeder, Inc., at a total not to exceed $392,978.40, which
includes site visits, contract administration, and the kitchen consultant's fee.
Moved by Mr. Palmer, supported by Mrs. McConnell to approve the day use design/
engineering fee for Beckett and Raeder, Inc. for the expanded project at Lyon Oaks in the
amount not to exceed $392,978.40.
AYES: Johnson, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGEMENT/OPERATING AGREEMENT - SPRINGFIELD OAKS ACTIVITY CENTER:
Moved by Mrs. Johnson, supported by Mr. VanderVeen to approve the renewal of the
agreement with Fair Oaks, LLC for the management/operation of the Springfield Oaks Activity
Center for a three-year term.
AYES: Johnson, Lewis, McConnell, Millard, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Commission noted the building needs to be studied for necessary improvements. Staff was directed to place
the old YAC building study on the agenda for review.
JANZ & KNIGHT AUDIT CONTRACT EXTENSION:'
3-5
(Commission Meeting, September 2, 1998)
Due to the unusual challenges staff is involved with the new HRFIS computer system, staff requested
Commission consideration to extend the contract with Janz & Knight for one year to perform the 1998 annual
audit.
Moved by Mr. Skarritt, supported by Mr. VanderVeen to extend the contract with Janz &
Knight for one year to perform the Parks Commission's 1998 annual audit in the amount of
$13,500.
AYES: Johnson, Lewis, McConnell, Millard, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
1999 CIP BUDGET REVISIONS:
Staff presented the list of revisions to the 1999 Capital Improvement Projects Budget as noted at the August
5 meeting; they were accepted as filed.
EXECUTIVE SESSION:
Moved by Mrs. McConnell, supported by Mr. Skarritt to move into Executive Session.
AYES: Johnson, Lewis, McConnell, Millard, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:37 a.m.
The meeting was reconvened at 10:47 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard and Mr. Figa, along with Chairman Lewis, will be attending a Michigan Natural Resources Trust
Fund Board of Trustees meeting on Wednesday, September 16 to address concerns raised about our plans for
Lyon Oaks.
---New signs are being placed around the perimeter of Rose Oaks. Rather than stating, "no trespassing," the
new signs state, "no access; please enter at..."
---The 38-acre parcel of land west of Baldwin Road at Orion Oaks is no longer being considered for sale. Grant
stipulations require a financial hardship; Oakland County does not qualify.
---Lake Orion Schools have notified the Parks that they are no longer considering the use of Orion Oaks as a
site for their new nature center, but will provide access to the park for their programs.
3-6
(Commission Meeting, September 2, 1998)
---The Lyon -Wixom area bike/safety path committee will be at the next meeting to make a presentation regarding
a bike/safety path on the northern perimeter of Lyon Oaks. They have received grants from ISTEA and the
Michigan Natural Resources Trust Fund; Parks would be required to dedicate the proposed right of way to the
Road Commission for Oakland County for that purpose.
---SOCCRA has invoiced the Parks the amount of $2,495.14 for the Parks' "fair share" for the Remedial Action
Plan as per the Parks' lease. Commission requested staff forward this information to Corporation Counsel for
their review to see if the Parks are liable. They expressed their concerns about setting a precedent for possible
future payments by paying this invoice.
Chairman Lewis suggested a letter be sent removing the Parks from future obligation.
Commissioner Millard suggested the language of the lease be renegotiated at the time of the lease renewal.
---In response to an inquiry from Commissioner Millard regarding new restroom facilities on the course at
Springfield Oaks, staff noted that estimates range between $40,000 and $50,000 per unit. Facilities are needed
at both White Lake Oaks and Springfield Oaks.
Moved by Mr. Millard, supported by Mrs. Johnson to authorize staff to develop plans for new
restroom facilities on the course at both White Lake Oaks and Springfield Oaks, along with
projected costs.
AYES: Johnson, Lewis, McConnell, Millard, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
---Assistant Manager Jon Kipke updated the Commission on the status of the roofing project on the Davis House
at Springfield Oaks.
The next meeting will be at 9 a.m. on Wednesday, October 7, 1998, at the administration office.
The meeting was adjourned at 11:20 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
3-7
ITEM #5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
OCTOBER 7, 1998
PAYMENT REGISTER:
Report Period FM 11 FY 1998 (August, 1998) * $470,948.42
INTERDEPARTMENTAL PAYMENT REGISTER:
April, May & June 1998 20,180.08
July 1998 248,228.19
August 1998 87,953.02
TOTAL $827,309.71
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
5-1
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the months of April thru June, 1998
Source
Department/Fund
Purpose
Amount
14/C1982003
O.C. Telephone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., Mob. Rec. & Nat. Prog.
$6,100.17
14/C1982203 O.C. Telephone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., Mob. Rec., BMX & Nat. Prog.
7,135.45
141C1982603
O.C. Telephone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, T. Complex,
Mob. Rec., BMX, Toboggan Complex &Nat. Prog.
6,944.46
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$20-180.08
N
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of July, 1998
Source
DepartmentlFund
Purpose
Amount
12/IN002570
O.C. Radio Communications Fund
Communications-Rec. Admin., Add., Grove., Indep., Water., W.O.W.Park &
Mob. Rec.; Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep.,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob.
Rec. & Nat. Prog.; Equi . Maint.-Admin., Add., Grove. & BMX; Oper. Equip., 1 Radius
Radio-Wh. Lk.
$5,409.79
12/IN002641
O.C. Materials Management Fund
Off. Sup.-Admin., Grove., R.O.W.Park & Toboggan Complex; Hskp. Exp.-Add., Indep.,
Wh. Lk., Glen Oaks, Red Oaks & Spring.; Misc. Exp.-Admin., Add., Grove. & Indep.;
Grounds Maint.-Add., Indep. & R.O.W.Park; Uniforms-Indep.; Overcharges-Admin.
5,136.78
12/IN002790
O.C. Office Equipment Fund
Off. Sup.-Admin.
17.50
12/IN002814
O.C. General Fund
Per Diem paid to Parks Commissioners for meetings in April, May & June 1998
to R. Johnson, F. Millard, C. Palmer & D. Vanderveen-Admin.
420.00
12/IN002827
O.C. Fringe Benefits Fund
Fringe Benefit charges for the month of July, 1998-All Parks
160,726.46
12/IN002828
O.C. Mailin , Conv. Copier & Printing Fund
Public Info.-Admin.; Off. Sup.-Admin., Rec. Admin., Add., Grove., Indep., Glen Oaks,
Red Oaks, Spring., Mob. Rec. &Nat. Prog.; Sp. Events, Theraputics-Rec. in.
4,956.59
12/IN002835
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, S rin ., SAC, Water., W.O.W.Park Mob. Rec. & Nat. Prog.;
Insurance -Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks,
Spring., R.O.W.Park, Water. &Mob. Rec.; Equip. Maint.-Tech. Sup., Add., Grove.,
Inde ., Red Oaks, S ring., R.O.W.Park, Water. & Mob. Rec., trucks & buses
Overchar es-Admin.
22,745.08
14/IN000225
O.C. Facilities & Operations Fund
Bldg. Maint.-Admin., Rec. Admin., Tech. Sup., Add., Indep., Wh. Lk., Glen Oaks,
-Park,
Red Oaks, S ring., R.O SAC, W.O.W.Park, T. Complex, BMX &
Toboggan Complex; Misc. Exp., credit for overcharges in May 1998-Admin.
2,397.27
14/C1983103
O.C. Telephone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, S rin ., R.O.W.Park, Water., W.O.W.Park, T. Com lex,
Mob. Rec., BMX, Toboggan Complex &Nat. Pro
8,507.56
431IN000013
O.C. General Fund
Security Exp.,5/23/98 thru 6/19/98-Add., Grove., Orion, Indep., Wh. Lk., Glen Oaks,
Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec., BMX & Rose
36,913.91
61/I1\1000153
O.C. Drain Commission Fund
Water &Sewer Ex ., 6/1/98 thru 6/30/98-Add. &Add. Conf. Cntr.
99725
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$248,228.19
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of August, 1998
Source
Department/Fund
Purpose Amount
12/IN002918
O.C. Radio Communications Fund
Communications-Rec. Admin., Add., Grove., Indep., Water., W.O.W.Park &
Mob. Rec.; Radio Maint.-Admin., Rec. Admin., Tech. Su ., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, S ring., R.O.W.Park, Water., W.O.W.Park, Mob.
Rec. &Nat. Prog.; Equip. Maint.-Admin., Tech. Sup., Add., Grove., R.O.W.Park &
W.O.W.Park; Oper. Equip., 1 Radius Radio-Wh. Lk.
$8,116.41
12/IN002924
O.C. Materials Management Fund
Off. Sup.-Admin. & Tech. Sup.; Hskp. Exp.-Admin., Tech. Sup., Add., Indep.,
Wh. Lk., Spring., Water. & Nat. Prog.; Misc. Exp.-Wh. Lk.; Grounds Maint.-Add.
3,425.20
12/IN003047
O.C. Mailing, Conv. Copier & Printing Fund
Public Info.-Admin.; Off. Sup.-Admin., Rec. Admin., Orion, Indep., Glen Oaks,
Red Oaks, Spring., Mob. Rec., BMX & Nat. Prog.; Sp. Events,
Theraputics-Rec. Admin.
4,932.97
12/IN003069
O.C. Office Equipment Fund
Off. Sup.-Admin.
17.50
12/I1\1003101
O.C. Building Liability & In. Fund
Misc. Exp., Hep. B Vaccine -Add., Grove., Indep. &Mob. Rec.
238.00
12/I1\1003103
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin, Tech. SAdd., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, S ring., SAC, Water., W.O.W.Park, Mob. Rec. & Nat. Prog.;
Insurance -Tech. Su ., Add., Grove., Indep, Wh. Lk., Gfen Oaks, Red Oaks,
Spring., R.O.W.Park, Water. &Mob. Rec.; Equip. Maint.-Tech. Sup., Add., Grove.,
Indep, Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water. & Mob. Rec.,
trucks &buses; Overcharges-Admin.; Credit for overcharges in May & June 1998
23,227.91
14/IN000238
O.C. Facilities & Operations Fund
Bld . Maint.-Admin., Rec. Admin., Tech. Sup., Add., Orion credit), Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, W.O.W.Park, T. Complex,
BMX &Toboggan Com lex; Misc. Exp-Admin.
1,915 332
14/CI983506
O.C. Telephone Communications Fund
Communications & credit for overcharges in May, June & July-Admin., Rec. Admin.,
Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W.Park, Water., W.O.W.Park, T. Complex, Mob. Rec., BMX, Toboggan
Complex & Nat. Pr) .
6,635.46
431IN000015
O.C. General Fund
Security Exp., 6/20/98 thru 7/17/98-Add., Grove., Orion, Indep., Wh. Lk., S
R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Rose
39,444.25
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$87,953.02
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
MONTH 11, 1998
(FOR MONTH ENDING 8/31/98)
YEAR TO
1998
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$8,995,139.33
$9,096,278.00
$101,138.67
98.9%
GLEN OAKS GOLF COURSE
1,041,537.51
1.061,000.00
19,462.49
98.2%
RED OAKS GOLF COURSE
410,016.83
381,900.00
(28.118.83)
107.4%
RED OAKS GOLF DOME & SPORTS VILLAGE
26,250.00
35,000.00
8.750.00
75.0%
SPRINGFIELD OAKS GOLF COURSE
834,086,67
814,500.00
(19,586.67)
102.4%
WHITE LAKE OAKS GOLF COURSE
966,130.51
903,763.00
(62,367.51)
106.9%
NATURE CENTER
20,946.20
15,300.00
(5,646.20)
136.9%
ADDISON OAKS
301,804.27
366,900.00
65,095.73
82.3%
ADDISON OAKS CONFERENCE CENTER
74,949.50
120,000.00
45,050.50
62.5%
GROVELAND OAKS
479,283.14
547,700.00
68,416.86
87.5%
INDEPENDENCE OAKS
231,634.60
227,450.00
(
126.11%
LYON OAKS
2,346.00
9,000.00
6,654.00)
ORION OAKS
2,994.00
2,000.00
(994.00)
149.7%
ROSE OAKS
3,300.00
0.00
(3,300.00)
N/A
SPRINGFIELD OAKS ACTIVITY CENTER
1,892.56
3,500.00
1,607.44
54.1%
WATERFORD OAKS
44,918.43
44,300.00
(618.43)
101.4%
RECREATION ADMINISTRATION
22,581.40
19.200.00
(3,381.40)
117.6%
MOBILE RECREATION
173,324.11
192,000.00
18,675.89
90.3%
RED OAKS WATERPARK
523,441.92
522,642.00
(799.92)
100.2%
WATERFORD OAKS BMX COMPLEX
22,891.50
25,350.00
2,458.50
90.3%
WATERFORD OAKS TENNIS COMPLEX
22,426.86
21,895.00
(531.86)
102.4%
WATERFORD OAKS TOBOGGAN COMPLEX
72,152.11
106,856.00
34,703.89
67.5%
WATERFORD OAKS WATERPARK
708,605.29
601,870.00
(106,735.29)
117.7%
TOTAL REVENUE
$14,982,654.74
$15,118,404.00
$135,749.26
99.1%
OPERATING EXPENSES
ADMINISTRATION
$1,820,145.51
$2,172.214.00
$352,068.49
83.8%
GLEN OAKS GOLF COURSE
676,141.48
726,120.00
49,97,8.52
93.1%
RED OAKS GOLF COURSE
404,292.03
431,821.00
27,529.97
93.6%
RED OAKS GOLF DOME & SPORTS VILLAGE
1,016.49
1,725.00
708.51
58.9%
SPRINGFIELD OAKS GOLF COURSE
602,265.21
682,511.00
80,245.79
88.2%
WHITE LAKE OAKS GOLF COURSE
555,257.80
611,342.00
56,084.20
90.8%
NATURE CENTER
324,818.28
397,005.00
72,186.72
81.8%
ADDISON OAKS
813,695.22
866,226.00
52,530.78
93.9%
ADDISON OAKS CONFERENCE CENTER
45,121.95
69,325.00
24,203.05
65.1%
GROVELAND OAKS
691,668.87
791,318.00
99,649.13
87.4%
INDEPENDENCE OAKS
705,940,85
785,248.00
79,307.15
89.9%
LYON OAKS
6,670.09
9,045.00
2,374.91
73.7%
ORION OAKS
25,056.62
26,898.00
1,841.38
93.2%
ROSE OAKS
13,251.60
18,320.00
5,068.40
72.3%
SPRINGFIELD OAKS ACTIVITY CENTER
92,930.22
84,640.00
(8,290.22)
109.8%
WATERFORD OAKS
469,281.74
500,673.00
31,391.26
93.7%
RECREATION ADMINISTRATION
357,313.47
410,239.00
52,925.53
67.1%
MOBILE RECREATION
450,645.06
423,972.00
RED OAKS WATERPARK
511,848.51
604.378.00
92,529.49
84.7%
WATERFORD OAKS BMX COMPLEX
58,007.36
51,940.00
(6,067.36)
111.7%
WATERFORD OAKS TENNIS COMPLEX
40,694.71
43,320.00
2,625.29
93.9%
WATERFORD OAKS TOBOGGAN COMPLEX
138,554,97
137,473.00
(1,081.97)
100.8%
WATERFORD OAKS WATERPARK
570,305.80
562,578.00
(7,727.80)
101.4%
TECHNICAL SUPPORT
716,952A3
890,248.00
173.295.57
80.5%
CONTINGENCY'
15,568.34
117,779.00
102,210.66
13.2%
TOTAL OPERATING EXPENSES
$10,107,444.61
$11,416,358.00
$1,308,913.39
88.5%
REVENUE OVER/(UNDER) EXPENSES
$4,875,210.13
$3,702,046.00
($1,173,164.13)
1998
ACTUAL REVENUE TO DATE: 99.1%
BUDGET BALANCE: 0.9%
ACTUAL EXPENSE TO DATE: 88,5%
BUDGET BALANCE: 11.5%
'CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $13,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (FEB.)
CONTINGENCY BUDGET FIGURE: $32,096 HAS BEEN TRANSFERRED TO GLEN OAKS ($8,024), RED OAKS ($8,024),
SPRINGFIELD OAKS ($8,024) & WHITE LAKE OAKS ($8,024) GOLF COURSES (FEB.)
CONTINGENCY BUDGET FIGURE: $24,200 HAS BEEN TRANSFERRED TO TOBOGGAN COMPLEX (AUG.)
$12,926 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (AUG.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
MONTH 11, 1998
(FOR MONTH ENDING 8/31/98)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
YEAR TO DATE
REVENUE
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$8,995,139.33
$1,820,145.51
$7,174,993.82
1,041,537,51
676,141.48
365, 396.03
410,018,83
404,292.03
5,726.80
26, 250, 00
1,016.49
25,233.51
834,086.67
602,265.21
231,821.46
966,130.51
555,257.80
410,872.71
20, 946.20
324, 818.28
(303, 872.08)
301, 804.27
813, 695.22
(511, 890.95)
74, 949.50
45,121.95
29, 827.55
479, 283.14
691, 668.87
(212, 385.73)
231,634.60
705,940.85
(474,306.25)
2,346.00
6,670.09
(4,324.09)
2,994.00
25, 056.62
(22, 062.62)
3,300.00
13,251.60
(9,951.60)
1,892.56
92, 930.22
(91, 037.66)
44,918.43
469,281.74
(424,363.31)
22,581.40
357,313.47
(334,732.07)
173,324.11
450,645.06
(277,320.95)
523, 441.92
511, 848.51
11, 593.41
22,891.50
58,007.36
(35,115.86)
22,426.86
40,694.71
(18, 267.85)
72,152.11
138,554.97
(66,402.86)
708,605.29
570,305.80
138,299.49
0.00
716, 952.43
(716, 952.43)
0.00
15, 568.34
(15,568.34)
TOTAL $14,982,654.74 $10,107,444.61
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
$4,875,210.13
m
Monthly Activity Report ( Combined Totals )
Golf Courses
Recreational and Special Evnts
Day Use Parks
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
August, 1998
Leagues/ Groups
Participants
Lea
ues/Grou s
Participants
1997
1998
1997
1998
1997
1998
1997
1998
282
575
43,781
109,153
2,367
2,959
278,637
344,925
301
332
48,054
51,219
1,901
2,057
233 954
245,637
11,930
14,773
127,764
161,208
73,063
86,865
687,318
788,630
12,513 15,6801 219,5991 321,580 77,331 91,8811 1,199,909 1 1,379,192
Golf Courses-.
Leagues
Participants
Lea ues TD
Partici ants TD
1997
1998
1997
1998
1997
1998
1997
1 1998
65
1831
5,970
9,86211
591
747
42,797
50,566
1
0
2,476
2,709
2
0
13,387
13,572
22
26
2,496
3,6151
193
17,546
30,842
26
66
5,5821
9,294
2241
398
35,443
41,341
34
119
2 093
4,797
413
476
18,231
23,048
11
0
2,744
3,701
33
5
15,586
18,328
33
19
12,862
62,119
314
392
75,679
100,471
69
150
5,964
9 293
578
669
41,610
46,788
6
2
2,460
2,836
13
9
12,345
14,291
15
10
1,134
927
68
70
6,013
5,678
282
5751
43,7811
109,15311
2,367
2,9591
278,6371
344,925
09/30/98
�, ,
V
i
N
Mobile Recreation
Bouncer
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Orbitron
Buses
Waterford Oaks
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
*Special Events
Senior Softball
Totals
* Not included in totals
Recreational and Special Events
August, 1998
Grou s
Participants
Grou s TD
Partici ants TD
1997 1998
1997
1998
1997
1998
1997
1998
34
37
6,970
7,585
121
24,805
28,290
15
17
2,505
2,339
65
A475
10,855
10,689
11
13
1837
2,171
53
8,851
7,515
23
24
2,760
2,880
64
62
7,680
7,440
44
40
7,480
6,800
114
108
19,380
18,360
36
32
8,244
7,320
105
102
24,045
23,350
28
46
0
0
107
139
0
0
20
24
4,660
5,592
77
81
18,174
18,774
14
22
2,100
3,300
64
50
6,600
7,350
351
341
1,2821
1,218
355
3761
14,1061
13,849
0
0
1,357
1,112
0
9
15,584
17,217
0
0
3,922
1 147
0
0
9,127
4,395
0
0
2,562
1,485
0
0
16,885
13,168
0
0
380
5,917
100
152
14,554
27,277
31
33
1,693
2,081
465
470
25,588
27,088
10
10
302
272
211
258
17 720
20 875
0
0
5,606
7,705
0
0
54,197
56,177
0
0
0
1,800
0
0
0
1,800
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
01
0
0
0
01
01
0
301
332
48,054
51,219
1,901
2,057
233,954
245,637
09/30/98
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland-Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
Day Use Parks and Facilities
August, 1998
Groups
Partici ants
Grou s TD
Partici ants TD
1997
1998
1997
1998
1997
1998
1997
1998
510
430
10,039
8,561
2,286
2,158
43,696
42,276
1,990
2,477
12,611
18,785
11,205
11,804
53,046
64,422
0
0
0
0
0
0
0
0
1,400
1 198
32,488
32,188
3 351
4,446
77,904
117,325
1,804
2,355
6,315
9,413
8,498
11,350
30,528
42,131
0
0
0
172
18
0
2,741
1,835
5,354
7,486
18,743
26,206
40,649
49,933
160,173
174,797
13
25
582
752
142
128
13,006
12,016
0
0
0
0
14
23
380
988
742
661
2,597
2,316
6,236
6,314
21,833
22,130
37
33
5,310 4,795
266
248
39,116
37,369
40
F 59r
12,621T
23,422F
166
F 236
71,25OF
83,4 55
40
49
8,463
16,064
232
225
59,305F
72,223
0
0
�,9918,534
0
0
114,340
117,713
11,930
14,773
127,764
101L]MV
731063
86,865
687,318
788,630
09/30/98
.: w
Monthly Activity Report (Combined Totals )
September,1998
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities*
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center*
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities*
Leagues/ Grou s
Participants
Leagues/Groups
Participants
1995
1996
1995
1996
19915
1996
1995
1996
0
0
0
12
0
0
0
0
0
EEAO
0
12
0
0
0
0
0
0
0
12
0
0
0
0
01
01
01
01
011
0
0
rM
Totals 0 01 0 01 12 01 0 0
* Not included in totals
09/30/98
ITEM #8
PROPOSED VELODROME
Staff has been contacted by Mr. Dale Hughes from Mike Walden
Velodrome Fund regarding the possibility of a joint venture between a
private group and the county to develop an outdoor velodrome the size of
a football field at one of the county parks.
The financial commitment for the county, per initial discussions,
would be $200,000 toward the development of the actual velodrome, plus
the cost of building a restroom facility in the future for visitors. This is not a
budgeted item and no funds are allocated for this project.
Mr. Hughes will be at the meeting to make a presentation for
general discussion.
8-1
Mike Walden Velodrome
Oakland County Bicycle Park
Partners:
Oakland County
Mike Walden Velodrome Fund
Wolverine Sports Club and other area clubs and individuals
V96SG, Inc. - designer and builder of the Olympic Velodrome
Outline:
* Mike Walden Velodrome Fund (individuals cyclists) donates $200,000. to Oakland
County Recreation Department for velodrome costs. ($105,000. already pledged)
* A corporate sponsor pays $200,000. to Oakland County for naming rights, etc.
(Already secured)
• Oakland County Recreation Dept. provides the acreage and site work for the
Velodrome project.
* Oakland County purchases a 250 meter world class velodrome from V96SG, Inc. for
$500,000.
Operations:
* O.C. hires Velodrome Manager
' O.C. appoints Velodrome Advisory Board
* Velodrome Manager administers Balanced Budget
Capital Expenditure:
Total Phase 1 budget is $650,000.
$500,000. purchase of velodrome kit
$150,000. for site work and lights
Income Sources:
$400,000. from private sources -
- $200,000. from MW fund (individual cyclists)
- $200,000. from Corporate Sponsor (already secured)
$250,000. from Oakland County Recreation Department
Velodrome Manager is responsible for:
programming directed toward grass-roots/deve lope mental thru Elite
establishing a independent budget and balanced budget
working with the Velodrome Advisory Board
working with the Cycling Club Commission & Volunteer Committee
• establishina a endowment fund for operations
working with the Cycling Club Commission & Volunteer Committee
establishing a endowment fund for operations
* generating sponsorship revenue
directing all operations and additional staff
8-2
SEP-16-98 02:19 PM HUGHES*SPORTS*GROUP 810 652 0535 P.04
Velodrome Advisory Board is:
* appointed by Oakland County Recreation Dept.
" 5 - 9 members operating under Roberts Rules of order.
to establish calendar of racing events
* to establish calendar of training activities
" to establish calendar of education and safety programs
create Bid plans for national and international events
" assist in sponsorship recruitment
* assist in endowment fundraising
" to provide advice to the Velodrome Manager
Oakland County Recreation Dept. provides:
{ the land
" the site work
the Velodrome Manager's salary
t the committment to succeed
Oakland County Recreation Dept. receives:
* a World Class sports facility
" educational and sport activities unique in Michigan
* membership in the USA Olympic family by hosting Olympic Trials
a tremendous promotional and recruiting tool for Oakland County officials to
use for recruiting national and international companies
(great european flavor for Oakland County)
{ television coverage on ESPN, ABC,NBC, Outdoor Life Network and other
national and international stations.
Schedule:
Velodrome location determined by Jan. '99
Site work begins April '99
Velodrome construction begins June '99
1 st rider on track August '99
1 st race event Sept. '99
U.S. Olympic Trials Summer 2000
8-3
ITEM #9
LYON OAKS UPDATE
Staff will make a presentation on the Oakland County Building
Authority status for Lyon Oaks for Commission information.
9-1
REVISED
Amendment to the 1998 Operating Budget
In accordance with the Commission's 1998 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act, the manager or his fiscal officer shall not
permit expenditures to exceed the appropriation for any budget center as approved or
amended by the Commission.
After reviewing current costs and anticipated costs, staff requests the following
adjustments to the 1998 Operating Budget:
Budget Center Original Expense Requested Increase Proposed New Expense
Waterford
Waterpark $562,578.00 $70,000.00 $632,578.00
Fridge $137,473.00 $ 5,000.00 $142,473.00
BMX $ 51,940.00 $14,000.00 $ 65,940.00
Mobile
Recreation $423,972.00 $55,000.00 $478,972.00
Springfield AC $ 84,640.00 $16,000.00 $100,640.00
Unanticipated expenses for the Waterford Oaks Waterpark: Part-time Salaries,
$27,000; and Lands and Grounds Maintenance, $43,000. The Waterpark brought in an
additional $106,000 in revenue.
Unanticipated expenses for the Fridge: Lands and Grounds Maintenance, $5,000.
Unanticipated expenses for BMX: Lands and Grounds Maintenance, $6,000; Building
Maintenance, $6,000; and Recreation Supplies, $2,000.
Unanticipated expenses for Mobile Recreation: Part-time Salaries, $40,000; and
Equipment Repair, $15,000. Mobile Recreation brought in an additional $50,000.00 in
revenue.
Unanticipated expenses for Springfield Activities Center: Building Maintenance,
$16,000.
Staff recommends the transfer of funds from the 1998 Operating Budget Contingency in
the amount of $117,779, plus a transfer from the Red Oaks Waterpark Lands and
Grounds Maintenance Line Item in the amount of $26,221, plus a transfer from the
Administration Building Maintenance Line Item in the amount of $16,000, for a total
transfer amount of $160,000 to the above budget centers to cover the above -listed
unanticipated expenses.
ITEM ill
BUILDING STUDY
SPRINGFIELD OAKS ACTIVITY CENTER
Attached is the Summary and Recommendations from the 1983
study of the Springfield Oaks Youth Activities Center for your review.
Staff is recommending that we look at the current uses of the
building, along with the potential uses for the Springfield Township area,
before we decide on what remodeling improvements should be done.
Will be open for discussion at the meeting.
SECTION 7
SUMMARY
RECOMMENDATIONS
0
0
ACTIVITIES
\ CENTER /
11-2
SUMMARY AND RECOMMENDATIONS
A number of proposals have been formulated for consideration by the
Owner. The scope of this proposed work ranges from maintenance work
which is necessary to preserve the condition of the building to
elective items which are being proposed to support and to enhance
future uses of the building.
Additional items have been reviewed and found to be undesirable from a
cost pay -back standpoint. These items include:
A. Replacement of single glazed aluminum windows.
B. Placement of antifreeze in the water storage tank to'
eliminate wintertime heating of the tank
C. Replacement of Exhibit Hall lighting fixtures with twin lamp
fixtures.
D. On -site treatment of sanitary waste.
E. Use of individual room unit heaters.
For purposes of Owner evaluation, the recommended proposals have been
divided into two programs.
PROGRAM I
PROGRAM I considers the near term maintenance needs for the facility.
This scope of work should be implemented in order to eliminate /
existing problem areas and to preserve the condition of the building.
Items suggested within this PROGRAM are necessary and/or desirable
t
E regardless of the future uses to be planned for the facility.
PROGRAM I - Recommendations for Building Care and Improvement
1. Building Skin
The existing exterior wood siding and mineral fiber wall insulation
should be removed. Two -by -two wood furring strips should be
installed vertically on the existing structural wood deck.
One -inch -thick panels of foam insulation board should be placed
against the wood deck. Ten -inch -wide bevel siding (red wood or
cedar) should then be installed horizontally. A transparent
exterior finish/preservative should be applied to the new siding.
Estimated Cost: $46,000
2. Weatherstripping
Weatherstripping and weather seals should be reinstalled at all
exterior doors. All other penetrations of the exterior walls should
be inspected and appropriate repairs made to sealant joints.
Estimated Cost: $420
11-3
7.1
3. Light Fixtures and Ballasts
Within the Exhibit Hall, the lighting fixtures and ballasts should
be changed to single metal halide fixtures and quiet ballasts. This
work will eliminate the existing noise level, will provide improved
light rendition and will reduce the level of electrical consumption.
Estimated Cost: $10,180
4. Miscellaneous Maintenance
Items which are mentioned in the Building Condition Survey and which
require general maintenance include the following:
a. Install door sweeps and/or raised stop thresholds in order
to prevent rain from being blown into the building.
b. Make the necessary repairs to the roll roofing, the shingled
portion of the roof and to the metal roof flashing systems.
c. Provide the required repair or replacement of door hardware,
including toilet partitions.
d. Replace the wood paneling which now clads the yard enclosure
around pad -mounted mechanical equipment. This work could be
done in conjunction with the new cladding on the building or
a wall cap can be provided which will repair the existing
wall material and will protect it from further deteriora-
tion.
e. A heating hot water pipe requires new insulation at the
point where it enters the Exhibit Hall.
f. Wall -mounted exterior lighting fixtures require removal or
replacement. Too much stress has been placed on the
mounting boxes which have become loose.
g. Perform the repair and maintenance work which is indicated
for electrical equipment on page 3.24 of this report.
Estimated Cost: $4,200
11-4
7.2
SUMMARY OF ESTIMATED COSTS FOR IMPLEMENTATION OF PROGRAM I
ESTIMATED COST
ITEM DESCRIPTION TO IMPLEMENT
1. BUILDING SKIN $ 46,000
2. WEATHERSTRIPPING $ 420
3. LIGHT FIXTURES AND $ 10,180
BALLASTS
4. MISCELLANEOUS MAINTENANCE $ 4,200
TOTAL
$ 60,800
PAY -BACK PERIOD
IN YEARS
66.7
0.85
�1
not applicable
7.3
11-5
DDPV`DTlut TT
PROGRAM II considers the change in times of building availability and in
the primary use of the facility, i.e., that of a rentable hall.
It is a conclusion of this Study that the goal of reaching a
self-supporting status for the Youth Activities Center within a two-year
period cannot be fully attained.
Recommendations of the Marketing Feasibility Study consist of the
following:
- The facility should be closed on Mondays and on other days during
times when no prior arrangements for use have been made.
- A building use fee shall be charged to any group which wishes to use
the building during weekend hours.
- Following an evaluation of budget performance during a partial
building close -down, the Owner may elect to close the facility to
all activities except those which produce significant rental income.
- A marketing program shall be implemented to encourage use of the
building for banquets, receptions, etc.. The goal shall be to
schedule these types of events into the facility one hundred times
each year.
In addition to these recommendations regarding the use of the facility, a
number of items have been recommended to improve the serviceability of the
building for banquet and rental use. Although the suggested items are
elective in nature, they have been planned to maximize the amenities on the
site, thereby encouraging future building use.
Due to the fact that times of projected building use closely parallel the
hours of use in recent months, there will be no significant changes in the
rates of utility usage.
PROGRAM II suggests a plan which is designed to reduce operating cost
deficits substantially. Associated with this plan is the recommendation to
spend approximately $180,000 in capital improvements.
11-6 7.4
PROGRAM II - Recommendations for Adjustment in Building Activity
Programming and Use
1. Building Use Type
Over a two-year period, the building use should be programmed to
that of a rentable hall, available to public and private groups on
a fee basis. Complete details of this recommendation are
presented in Section 6.
2. Promotional Program
An outline for a Marketing Strategy and Promotional Plan has been
presented in Section 6. This plan should be fully developed and
implemented.
Estimated Cost: $9,481
3. Maintenance Needs
Each of the recommendations listed under PROGRAM I should be
implemented.
Estimated Cost: $53,470
4. Access Road
A new access road is proposed between the park entrance on
Andersonville Road and the northeast corner of the existing park
area. This road would encircle the building structure on the
north and east sides and would be expanded to provide a drop-off
and passing lane at the building's lobby entrance. The road would
be gravel surfaced with concrete curbs and storm drains.
Estimated Cost: $32,500
5. Acoustical Environment
Within the Multi -Purpose Room, rectangular ceiling panels should
be suspended in planes parallel to the floor. These panels may
approximate 150 square feet in area each and may be constructed of
acoustical ceiling tile in a metal suspension system. Each panel
would be bordered with wood trim and would be suspended free of
side walls or structural frames now existing. New lighting
fixtures would be installed within each panel, as described
elsewhere.
7.5
11-7
t
Existing fire sprinkler heads would require relocation to the new
"ceiling plane." Due to the distances between panels and between
panels and walls, no modification of existing heating/cooling
equipment will be required.
Estimated Cost: $6,800
Within the Exhibit Hall, fabric -covered acoustical panels should
be suspended vertically throughout the space. Panels may approxi-
mate 4 feet in height and 11 feet in length. They would be placed
in rows 4 feet apart in a staggered arrangement at the approximate
height of the existing light fixtures.
In addition to this "baffle" ceiling construction, fabric -covered
acoustical panels should be placed randomly on the perimeter wall
planes at heights between 8 and 22 feet.
Estimated Cost: $42,000
The desired effect in both areas is to introduce large quantities
of acoustically -absorbent material, to introduce the effect of a
ceiling plane and to introduce surfaces which have color and
texture to contrast with the present predominance of wood.
6. Lighting
Within the Multi -Purpose Room, fluorescent and incandescent
lighting fixtures would be installed in conjunction with the
proposed floating ceiling panels. Dimming capability would be
provided with the incandescent lighting; multiple switching would
be provided to control fluorescent lighting.
Estimated Cost: $10,175
7. Carpet - Dance Floor
Carpeting should be installed within the Multi -Purpose Room area.
A portable wooden dance floor (30' x 301) would be made available
for use in this area.
Estimated Cost: $12,800
8. Cloak Room - Changing Room
The area immediately adjacent to the Lobby entrance and the
Kitchen should be converted to a guest cloak room and to a
primping/changing room for guests of honor. Minimal partition
work and installation of cloak racks is required.
Estimated Cost: $4,000
7.6
11-8
9. Restroom Facilities
Existing shower and dressing cubicles should be removed. Addi-
tional water closets and urinals should be installed in the
vacated area.
Estimated Cost: $4,000
10. Serving Counters
Within the kitchen, all counter tops should be covered with
stainless steel in order to comply with Health Department
standards for public facilities.
Estimated Cost: $2,000
11. Hand Dryers
Existing hand dryers within each restroom are noisy. This problem
maybe easily corrected through the use of paper toweling or
quieter equipment should be purchased to replace the existing
units.
Estimated Cost: $0 to $1,000
12. Lobby Seating
Several pieces of lobby furniture should be provided to accom-
modate short-term guest seating. Lamps, plants, art work, etc.
should be provided.
Allowance: $5,000
13. Storage Area
A section within the southwest corner of the Exhibit Hall should
be partitioned off so that a storage area is available to place
chairs, tables, dance floor, equipment, etc.. This enclosure
should be coordinated with the existing structure and materials,
but need not extend to the roof level.
Estimated Cost: $3,300
14. Emergency Lighting
Provide two additional emergency lighting units. Install direct
electrical connections to existing units.
Estimated Cost: $600
11-9 7.7
15. Sound System
The existing speakers within the Exhibit Hall should be removed.
Twenty 8-inch speakers should be suspended overhead in cylindrical
enclosures.
Estimated Cost: $3,500
16. Entrance Canopy
An awning or canopy should be built over the entrance so that
guests can be discharged from the cars directly under cover.
Estimated Cost: $6,000
17. Miscellaneous Equipment
An allowance should be planned for the purchase of miscellaneous
equipment which will be necessary to accommodate the needs of user
groups. There will likely be requirements for portable stages,
lecterns, table service, etc..
Allowance: $10,000
18. Highway Signage
New and additional highway signs should be placed to assist guests
and to direct them to the Springfield Oaks location.
Estimated Cost: $1,000
11-10
7.8
I
SUMMARY OF ESTIMATED COSTS FOR IMPLEMENTATION OF PROGRAM II
ITEM DESCRIPTION
1. BUILDING USE
6
2. PROMOTIONAL PROGRAM
6
3. MAINTENANCE NEEDS
7,
4.
ACCESS ROAD
5.
ACOUSTICAL ENVIRONMENT
6.
LIGHTING
7.
CARPET -DANCE FLOOR
8.
CLOAK ROOM
9.
RESTROOM FACILITIES
10.
SERVING COUNTERS
11.
HAND DRYERS
12.
LOBBY SEATING
13.
STORAGE AREA
14.
EMERGENCY LIGHTING
15.
SOUND SYSTEM
16.
ENTRANCE CANOPY
17.
MISCELLANEOUS EQUIPMENT
18.
HIGHWAY SIGNAGE
SUBTOTAL
19.
15 PERCENT FEE FOR
PROFESSIONAL SERVICES,
ITEMS # 4 - 18
TOTAL
ESTIMATED COST
TO IMPLEMENT
Not Applicable
$ 9,481
$ 60,800
$ 32,500
$ 6,800
$ 42,00
$ 10,175
$ 12,800
$ 4,000
$ 4,000
$ 2,000
$ -0- - $1,000
$ 5,000
$ 3,300
$ 600
$ 3,500
$ 6,000
$ 10,000
$ 1,000
$165,156
14.231
REMARKS
See Section
See Section
See Section
Program I
Multi -Purpose Room
Exhibit Hall
7.9
In the eventuality that suggested marketing efforts and user programming
cannot be implemented successfully, a viable alternative is to close the
building to all public and private uses.
During the time period in which the building is placed in the "closed"
status, it is likely that routine security and maintenance inspections will
occur. It is presumed that maintenance of the grounds would also continue.
In addition to these labor costs, adjustments to utility expenditures may
be anticipated.
Utilizing quantity and cost data from Table A, page 4.3, the following
reductions will occur for the building. Inside temperatures will be
maintained at 55 F. to protect the fire sprinkler system and other wet
piping. Heat will continue to be provided for the water tower.
Natural Gas -
Usage will be reduced 29%, from $11,119 to $7,901 per year.
Savings equal $3,218.
Electricity -
Usage will be reduced 77%, from $15,495 per year to $3,580 per year.
Savings equal $11,915.
Sludge Hauling -
The estimated annual cost of $4,500 will be reduced to zero. ,
It is probable that some limited uses will be made of the building even
during a closed condition. Appropriate allowances for staff and utility
costs must be planned into budget projections for this alternative.
11-12
7.10
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed property acquisition.
12-1
ITEM #13
EXECUTIVE OFFICER'S REPORT
---Attached is the evaluation from Earth Tech Inc. on the Michigan Department of
Environmental Quality's inspection of the Springfield Oaks mill pond dam in Davisburg.
It is staff's desire to continue the services of Earth Tech Inc. to complete the plans,
specifications, and recommendation necessary to increase the spillway capacity. As stated,
their estimated fee would be $3,500 to $4,500.
---During the summer of 199, a total of 8,181 coupons were redeemed. Among these, nearly
2,400 were from the Parks System's Internet web site; another 1,557 were submitted from the
ads in local recreation program brochures; 1,035 were redeemed from the Target Stores'
Treatseats promotion; and 400 came in from the mailer sent to southeast Oakland County
homes.
---In the past fiscal year, nearly 200,000 Oakland County Parks' brochures have been mailed or
distributed: new homeowner mailings -- 32,000; two mall displays -- 45,000; city/township
offices, libraries, real estate offices, etc. -- 74,000; camper show -- 10,500; in the parks, at
presentations, requests for information -- 26,000.
---The Inclusion Golf Outing was held at White Lake Oaks on Thursday, September 24; there
were 44 participants. The new adaptive golf carts were used for the event.
---The Fall Mountain Bike Race was held at Addison Oaks on Sunday, September 20, with
approximately 400 participants.
---The Fall Color Car Classic will be held at Independence Oaks on Sunday, October 4; there is
over $5,000 in prizes from area sponsors for this event.
---The property on Sashabaw Road near Independence Oaks, which the Commission directed
staff to investigate, is not feasible for the Parks to purchase as it does not give us the access
that would be required for that area of the park. Staff does not recommend pursuing this further.
---The following is the remainder of the Commission meeting schedule for the year:
Wednesday, November 4
Wednesday, November 18
Wednesday, December 2
January 6 will be the first meeting of 1999.
13-1
5555 Glenwood Hills Parkwav, SE, Post Office Box 874, Grand Rapids, Michigan 49588-0874:
September 9, 1998
Jon J. Kipke, Assistant Manager
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48326
RE: Springfield Oaks Park, Davisburg Dam ID 224
Attention: Jon J. Kipke
Dear Mr. Kipke:
We reviewed the Dam Safety Inspection Report of June 18, 1998 for the Davisburg Dam,
Dam ID 244,,on the Shiawassee River in Oakland County. The Dam Safety Inspection
Report recommends seven separate actions, listed in order of priority. We offer the
following comments regarding each recommended action:
1. Repair existing erosion gullies along downstream embankment face.
The gullies should be filled, topsoiled, seeded and mulched. It may be
necessary to use a mulch blanket to minimize erosion from precipitation and
snowmelt. This action can be completed as a maintenance item and does not
require a permit from the MDEQ:
2. Implement a plan to increase the existing spillway capacity at the dam.
This recommendation will necessitate an engineering study to determine the
most cost-effective approach to providing additional capacity. Three
alternatives are readily apparent:
• Replace the existing discharge pipe under Davisburg Road with one
of larger capacity. This would alleviate the structural concern about
the corrugated metal pipe.
• Allowing the high flow conditions to overflow Davisburg Road.
This would have minimal impact on the operation of the dam during
construction. It would require significant soil erosion control
measures on the dam structure.
• Install an overflow pipe under Davisburg Road, parallel to the
existing corrugated metal discharge pipe. This could be constructed
without impacting the existing structure.
13-2
E A R T H `••• T E C H
A tyca /NTEFNAnoNAL LLD. COMPANY
Telephone
616-942.9600:
Facsimile
616-942.6499 :
An analysis of the environmental, operations and costs of each solution
should be conducted prior to development of plans. The final plans will
require review and approval by the MDEQ Dam Safety Unit.
3. Implement a plan to convey road runoff to the downstream toe of the dam.
The work required to convey the road runoff to the downstream toe of the
dam will minimize the erosion of the dam surface downstream of Davisburg
Road. Catch basins and storm sewer pipe would normally be used to
accomplish the conveyance of the stormwater. The conveyance of the runoff
should be coordinated with Item 2. This action will require a permit from the
MDEQ.
4. Remove trees and brush from the embankment.
The existing trees and brush should be removed from the dam area. This
action can be completed as a maintenance item and a permit from the MDEQ
is not required.
5. Fill in animal burrows along the upstream embankment face.
The animal burrows should be filled. Areas above lake level should be filled,
topsoiled, seeded and mulched. The county may want to consider having the
animals trapped and relocated. This action can be completed as a
maintenance item and a permit from the MDEQ is not required.
6. Review the Operations and Maintenance Plan and update as necessary.
The O & M Plan should be updated. Items 2 and 3 above will impact the
operation and maintenance requirements, and this item should be completed
concurrently with the plan to increase the spillway capacity and the plan for
conveyance of road runoff to the toe of the dam.
7. Monitor deflection in 36 inch corrugated metal pipe outlet quarterly.
The 36" pipe should be visually inspected and deflection should be
monitored on a quarterly basis. Even quarterly inspections and monitoring
may not reveal impending failure. In addition to the quarterly inspections,
the condition of the existing 36" corrugated pipe should be considered when
items 2 and 3 are addressed.
Items 1, 4, 5, and 7 should be undertaken as soon as practical. These items are
maintenance items and thus will not require MDEQ permits. Items 2 and 3 will require
an engineering review and analysis. One the analysis is complete, Plans and
Specifications will be prepared and submitted to MDEQ for permits. Once the Plans and
13-3
E A R T H @ T E C H
A tg017 INTERNATIONAL LTD. COMPANY
Specifications are approved by the MDEQ, the project can be let for bids for construction
by contractors.
The schedule for the above work is anticipated as follows: Items 1, 4, 5, and 7 should be
completed this fall. The study referred to in Items 2 and 3 would take approximately 45
days to complete. The preparation of plans and specifications would be completed after
the study, and would take approximately 45 days to complete. The permitting and
bidding would take an additional 60 days. The time of construction is dependent on the
amount and type of work recommended during the study. If the work is to be started in
early May of 1999, the study phase in Items 2 and 3 should be initiated in October 1998.
If a topographic survey of the dam and outlet structure is not available, then this should
be completed as an initial step. We estimate the fees for a survey to be $1500-$1750.
Once the survey is complete, the engineer review and analysis could be completed. The
estimated fees for this task is $3500 to $4500, depending on the exact scope of work.
If there are questions regarding this letter, or if we can be of further assistance, please feel
free to call.
Sincerely,
EARTH TECH, INC.
Aqq( 4(
Garth M. Greenan, P.E.
Project Manager
GG
1'
E A R T H T E C H
A VICO INTERNATIONAL (TD. COMPANY