HomeMy WebLinkAboutAgendas/Packets - 1998.09.02 - 40022- KL A ND
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
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Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
Jon J. Kipke
Assistant Manager
August 27, 1998
Pecky D. Lewis, Jr.
Chairman
Ruth Johnson
Vice Chairman
Richard D. Kuhn, Jr
Secretary
Fred Korzon
George W. Kuhn
Nancy McConnell
Frank H. Millard, Jr.
Charles E. Palmer
Richard Skarritt
J. David VanderVeen
A meeting has been called of the PARKS AND RECREATION COMMISSION as
follows:
PLACE . . . . . . . . . . . . . Springfield Oaks
Activity Center
12451 Andersonville Rd.
Davisburg, M1
TIME . . . . . . . . . . . . . Wednesday, September 2, 1998
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
Ralph Richard
Executive Officer -
Parks and Recreation
Please note the new location of meeting!
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Springfield Oaks Activity Center
12451 Andersonville Rd
Davisburg, MI
September 2, 1998
PUBLIC HEARING: 1999 Operating Budget
l . Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3a. Approval of Minutes for August 5, 1998 Public Hearing,
3. Approval of Minutes for August 5, 1998 Commission Meeting.
4. Public Comments.
5. Approval for Payment: PAYMENT REGISTER:
Report Period FM 10 FY 1998 (July, 1998)
OAK MANAGEMENT, INC, CREDITS:
Jim, 1998
Y�4
6. Combined Statement of Operations for Month Ending Z X31, 1998.
7. Activity Report for July, 1998.
8. 1999 Operating Budget Adoption. F. Trionfi / 858-4607
9. Road Grading and Chloride Dust Control for Addison, Groveland, D. Stencil / 858-4944
Independence, Lyon, Rose, Springfield & Waterford Oaks.
10. Bid Item: Aerators - Addison Oaks. D. Stencil / 858-4944
11. Road Paving - Independence Oaks. J. Figa / 858-4620
12. BBDO Contract Extension. J. Pung / 858-4625
13. Lyon Oaks Day Use Design and Engineering Fees.
14. Lyon Oaks Loan Resolution,
15. Fair Oaks Management/Operating Agreement -
Springfield Oalcs Activity Center.
16. Janz and Knight Audit Contract Extension.
17. Revisions - 1999 Proposed CIP Budget.
J. Figa / 858-4620
R. Richard / 858-0909
J. Kipke / 858-4605
F. Trionfi / 858-4607
R. Richard / 858-0909
OVER -3,
18. EXECUTIVE SESSION:
19. Executive Officer's Report.
20. Old Business.
21. New Business.
22. Adjourn.
R. Richard / 858-0909
PUBLIC HEARING
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
GRANT APPLICATIONS
August 5, 1998
The public hearing for the grant application was called to order at 9:22 a.m. by Chairman Pecky D. Lewis, Jr. in
the banquet room of the Glen Oaks Golf Course Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Fred Korzon, George Kuhn, Nancy McConnell, Richard Skarritt, J. David
VanderVeen
COMMISSION MEMBERS ABSENT:
Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Frank Millard, Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Mike Thibodeau, Chief of Golf
Susan Delridge, Chief of Recreation
Joe Figa, Chief, Design and Development
Janet Pung, Public Comm. Officer
Sheila Cox, Accountant IV
Daniel Stencil, Chief of Parks
Bob Rhein, Buyer
Chief of Design Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit
applications to request matching Land and Water Conservation, Natural Resources Trust, and Recreation Bond
funds for 1999 funding is September 1. This is the first required review.
A public hearing is also a requirement of the DNR to qualify for funds. Notice of the hearing was advertised in
area newspapers.
The project staff selected is as follows:
Lyon Oaks Day Use Development
Staff presented the project, which will be a 50/50 grant through the Michigan Recreation Bond Fund. Estimated
cost for this development is $584,000, with $292,000 from Michigan Recreation Bond Fund and $292,000 from
Oakland County Parks and Recreation funds.
With no comments received or questions asked by the public, Chairman Lewis declared the Public Hearing closed
at 9:25 a.m.
Richard D. Kuhn, Jr.
Secretary
Karen Kohn
Recording Secretary
3a
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 5. 1998
The meeting was called to order at 9:25 a.m. by Chairman Pecky D. Lewis, Jr. in the banquet room of the Glen
Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Fred Korzon, George Kuhn, Nancy McConnell,
Frank Millard, Jr., Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Richard D. Kuhn, Jr., Charles Palmer
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Desiree Stanfield, Public Communications Assistant
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Oakland County Purchasing Bob Rhein, Buyer
APPROVAL OF MINUTES:
Moved by Mrs. McConnell, supported by Mr. VanderVeen to approve the minutes of the
meeting of July 15, 1998, as written.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. G. Kuhn to approve the payment of Payment
Register for the Report Period FM 09 FY 1998 (June, 1998), and the Oak Management
Credits for April, May, and June, 1998.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, August 5, 1998)
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1998, (Month 09, 1998) was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June, 1998, was accepted as filed.
GRANT APPLICATION SUBMISSION:
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the following resolution for
the submission of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost -sharing grants from
the Michigan Natural Resources Trust Fund and Recreation Bond Program may be submitted
by September 1, 1998; and
.WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions and improvements within the adopted Recreation
Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for a matching
grant:
Lyon Oaks Day Use Development
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with
the appropriate matching funds to be designated from the one -quarter mill.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS PARK DEVELOPMENT AERIAL SURVEY:
Moved by Mr. VanderVeen, supported by Mrs. McConnell to approve the increased scope
of the contract with Abrahams Aerial Survey Corporation and approve the additional costs
for aerial survey work at Lyon Oaks County Park in the amount of $3,376.00.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PARKING LOT EXPANSION - GLEN OAKS:
3-2
(Commission Meeting, August 5, 1998)
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the additional amount of
$13,952.13 to Ajax Paving for renovation of the Glen Oaks parking lot, plus amend the
project budget by $3,089.33, with the amount to be appropriated from the 1998 Capital
Improvement Projects Budget contingency.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
CARPET REPLACEMENT - ADMINISTRATION OFFICE:
Moved by Mr. Korzon, supported by Mrs. McConnell to award the contract for the carpet
replacement in the administration office to Dupont Flooring Systems in the amount of
$18,362.45, which includes removal, installation, and the alternate of a border for the
commission room.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
BOATHOUSE RENOVATION - INDEPENDENCE OAKS:
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to award the contract for the renovation of
the boathouse at Independence Oaks, including two handicap -accessible restrooms and a
vestibule, to the low bidder, LDS Contractors, in the amount of $108,000, plus alternate #1
for ceramic tile wainscot in the amount of $4,700 and alternate #2 to replace and modify the
existing outside deck in the amount of $12,925, plus a ten percent contingency of $12,562,
for a total budgeted amount of $138,187. A transfer in the amount of $27,187 will be made
from the Capital Improvement and Operating Budget Contingency funds to this project. The
bid and the contract award are contingent upon the review and approval by the Department
of Natural Resources.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
1999 PROPOSED CAPITAL IMPROVEMENT PROJECTS BUDGET REVISION:
Executive Officer Richard explained an error had been made in the budget computations for the proposed
1999 Capital Improvement Projects Budget resulting in a deduction in the available funds of approximately
$1.4 million. Staff reviewed and reprioritized the proposed projects and presented a revised budget for
Commission review.
Commission requested staff prepare a summary sheet reflecting those projects affected by the reprioritization
for review at the next meeting.
3-3
(Commission Meeting, August 5, 1998)
Mr. Richard also noted that, as directed by the Commission, staff has been in contact with the Treasurer's
Office regarding a possible loan for development of Lyon Oaks. Staff has received a favorable response to
that possibility and will have a "payment schedule" and resolution for approval at the next meeting.
AMENDMENT TO THE 1998 OPERATING BUDGET:
Moved by Mr. G. Kuhn, supported by Mrs. McConnell to approve the transfer of $24,200.00
to the Waterford Oaks Toboggan Run (The Fridge) from the 1998 Operating Budget
Contingency, in accordance with the Commission's 1998 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff expects a sufficient number of lifeguards to remain on staff long enough to keep the beaches open
through Labor Day; the Red Oaks Waterpark will remain open through August 23, after which the remaining
guards will complete the season at Waterford Oaks.
---Mr. Figa and Mr. Richard reported the various changes in the scope of the proposed golf course/clubhouse
at Lyon Oaks, as requested by the Parks Commission, and the resulting notification of the increases in the
consultant's fees. More detailed information will be available for review at a later date.
---Employee/volunteer picnic is scheduled for Thursday evening, August 13, at Waterford Oaks Waterpark.
---Registration for the SCAMP/Nint Outing, scheduled for Friday, September 11, at Springfield Oaks Golf
Course, has been completely filled. Staff expects a successful event.
---Staff noted that current goals for the Parks' next millage are for the question to be placed on the August, 2000,
primary ballot.
NEW BUSINESS:
Vice Chairman Johnson was congratulated on her victory in winning the democratic primary for state
representative.
Commissioner VanderVeen questioned the plans to replace the pit toilets on hole #4 at Springfield Oaks. Staff
will look at self-contained units, similar to those used at Glen Oaks, as replacements.
The next meeting will be at 9 a.m. on Wednesday, September 2, 1998, at Springfield Oaks Activities Center.
The meeting was adjourned at 10:20 a.m.
Richard D. Kuhn, Jr., Secretary
Kar n Kohn, Recording Secretary
3-4
ITEM #5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
SEPTEMBER 2, 1998
PAYMENT REGISTER:
Report Period FM 10 FY 1998 (July, 1998) * $1,247,617.75
INTERDEPARTMENTAL PAYMENT REGISTER.
June, 1998
TOTAL
512,058.63
$1,759,676.38
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
5-1
Un
i
N
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of June, 1998
Source
DepartmentlFund
Purpose
Amount
12/IN002299
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
Glen Oaks, Red Oaks, Sprin ., SAC, Water., W.O.W.Park, Mob. Rec. & Nat. Prou
Insurance -Tech. Sup., Add., Grove., Wh. Lk., Glen Oaks, Red Oaks,
Sprin ., Water. & Mob. Rec.; E ui . Maint.-Tech. Sup., Add., Grove.,
Red Oaks, S ring., R.O.W.Park., Water. &Mob. Rec., trucks &buses (Ma , 1998
$22,665.27
12/11\1002306
O.C. Fringe Benefits Fund
Fringe Benefit charges for the month of Ma , 1998-All Parks
136,275.41
12/IN002374
O.C. Materials Management Fund
Off. Sup.-Admin. & Nat. Pro .; Hsk . Exp.-Add., Indep., Wh. Lk. & Spring.; Misc. Exp.-
-Add.,
Wh. Lk., Water. & BMX; Grounds Maint.-Inde . & Wh. Lk.
3,908.09
121IN002438
O.C. Radio Communications Fund
Communications-Rec. Admin., Add., Grove., Inde ., Water., W.O.W.Park &
Mob. Rec.; Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, S ring., R.O.W.Park, Water., W.O.W.Park, Mob.
Rec. & Nat. Pro .; Equip. Maint.-Grove., Inde . & W.O.W.Park; Equip. Maint.-Add.,
Grove., Inde . & W.O.W.Park; O er. Equi .,2 Radius Radios -Red Oaks
7,215.25
12/IN002446
O.C. Radio Communications Fund
E uip. Maint.-Grove.
160.00
12/IN002508
O.C. Office Equipment Fund
Off. Sup.-Admin.
17.50
12/IN002544
O.C. Mailing, Conv. Copier & Printing Fund
Public Info.-Admin.; Off. Sup.-Admin., Rec. Admin., Add., Grove., Glen Oaks,
Red Oaks, Spring.,R.O.W.Park, Water. & Mob. Rec.; Sp. Events, Sr. Citizen-Wh. Lk.;
Grounds Maint.-Add., Inde ., R.O.W.Park, Water. & W.O.W.Park
4,086.21
12/IN002549
O.C. Fringe Benefits Fund
Fringe Benefit Short Term Disability charges for the months of October, 1997 thru
—May,
1998-Rec. Admin. & Tech. Sup.
21,046.20
12/IN002550
O.G. Fringe Benefits Fund
Fringe Benefit charges for the month ofJune, 1998-All Parks
149,931.11
12/IN002559
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
Glen Oaks, Red Oaks, S ring., SAC, Water., W.O.W.Park Mob. Rec. & Nat. Prog.;
Insurance -Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks,
Spring., W.O.W.Park, Water. & Mob. Rec.; E ui . Maint.-Tech. Sup., Add., Grove.,
Inde ., Wh. Lk., Red Oaks, Spring., W.O.W.Park, Water. & Mob. Rec., trucks & buses
Contin enc-Admin.
25,292.35
12/IN002560
O.C. Buildin Liabilit &Insurance Fund
Misc. Exp., Hep. B Vaccine-R.O.W.Park
30.47
12/IN002563
O.C. Building Liability&Insurance Fund
Insurance charges for Pro ert , Mone ,Securities, Boiler &Machine for 1998-Add.,
Add. Conf. Cntr.,Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, R.O.Dr.Ran e, Spring.,
R.O.W.Park, SAC, Water., W.O.W.Park, T.Com lax, BMX, Tobo an Com lex,
Nat. Proa.... Lyon & Rose
42,164.00
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
MONTH 10, 1998
(FOR MONTH ENDING 7/31/98)
YEAR TO
1998
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$8,954,871.77
$9,096,278.00
$141,406.23
98.4%
GLEN OAKS GOLF COURSE
921,465.95
1,061,000.00
139,534.05
86.8%
RED OAKS GOLF COURSE
350,685.31
381,900.00
31,214.69
91.8%
RED OAKS GOLF DOME & SPORTS VILLAGE
26,250.00
35.000.00
8,750.00
75.0%
SPRINGFIELD OAKS GOLF COURSE
698,568.70
814,500.00
115,931.30
85.8%
WHITE LAKE OAKS GOLF COURSE
830.639.56
903.763.00
73,123.44
91.9%
NATURE CENTER
23,312.57
15,300.00
(8,012.57)
152.4%
ADDISON OAKS
252,019.28
366,900.00
114.880.72
68.7%
ADDISON OAKS CONFERENCE CENTER
74,949.50
120,000.00
45,050.50
62.5%
GROVELAND OAKS
353,945.86
547,700.00
193,754.14
64.6%
INDEPENDENCE OAKS
194,164.00
227,450.00
33,286.00
85.4%
LYON OAKS
2,346.00
9,000.00
6,654.00
26.1%
ORION OAKS
2,994.00
2,000.00
(994.00)
149.7%
ROSE OAKS
3.000.00
0.00
(3,000.00)
N/A
SPRINGFIELD OAKS ACTIVITY CENTER
1.892.56
3,500.00
1,607.44
54.1%
WATERFORD OAKS
41.673.38
44,300.00
2,626.62
94.1%
RECREATION ADMINISTRATION
20.439.40
19,200.00
(1,239.40)
106.5%
MOBILE RECREATION
135,221.68
192,000.00
56.778.32
70.4%
RED OAKS WATERPARK
383,826.97
522.642.00
138,815.03
73.4%
WATERFORD OAKS BMX COMPLEX
17,697.00
25,350.00
7,653.00
69.8%
WATERFORD OAKS TENNIS COMPLEX
19,571.86
21,895.00
2,323.14
89.4%
WATERFORD OAKS TOBOGGAN COMPLEX
71,802.11
106,856.00
35,053.89
67.2%
WATERFORD OAKS WATERPARK
493,382.98
601,870.00
108,487.02
82.0%
TOTAL REVENUE
$13.874,720.44
$15,118,404.00
$1,243,683.56
91.8%
OPERATING EXPENSES
ADMINISTRATION
$1,568,500.80
$2,172,214.00
$603,713.20
72.2%
GLEN OAKS GOLF COURSE
565.165.61
726,120.00
160,954.39
77.8%
RED OAKS GOLF COURSE
335,821.42
431,821.00
95,999.58
77.8%
RED OAKS GOLF DOME & SPORTS VILLAGE
1,016.49
1,725.00
708.51
58.9%
SPRINGFIELD OAKS GOLF COURSE
502,831.96
682,511.00
179,679.04
73.7%
WHITE LAKE OAKS GOLF COURSE
465,389.24
611,342.00
145,952.76
76.1%
NATURE CENTER
281,907.05
397,005.00
115,097.95
71.0%
ADDISON OAKS
659,549.52
866,226.00
206,676.48
76.1%
ADDISON OAKS CONFERENCE CENTER
41.424.30
69,325.00
27,900.70
59.8%
GROVELAND OAKS
523,845.81
791,318.00
267,472.19
66.2%
INDEPENDENCE OAKS
576,724.26
772,323.00
195,598.74
74.7%
LYON OAKS
4,719.45
9,045.00
4,325.55
52.2%
ORION OAKS
21,961.18
26,898.00
4,936.82
81.6%
ROSE OAKS
8,808.56
18,320.00
9,511.44
48.1%
SPRINGFIELD OAKS ACTIVITY CENTER
78.075.05
84,640.00
6,564.95
92.2%
WATERFORD OAKS
405.791.11
500.673.00
94,881.89
81.0%
RECREATION ADMINISTRATION
286,343.70
410,239.00
123,895.30
69.8%
MOBILE RECREATION
336,990.60
423,972.00
86,981A0
79.5%
RED OAKS WATERPARK
362,811.42
604,378.00
241,566.58
60.0%
WATERFORD OAKS BMX COMPLEX
44,880.59
51,940.00
7,059.41
86.4%
WATERFORD OAKS TENNIS COMPLEX
33,025.23
43,320.00
10,294.77
76.2%
WATERFORD OAKS TOBOGGAN COMPLEX
134,998.14
113,273.00
(21,725.14)
119.2%
WATERFORD OAKS WATERPARK
398,897,23
562,578.00
163,680.77
70.9%
TECHNICAL SUPPORT
604,625.87
890,248.00
285,622.13
67.9%
CONTINGENCY'
252,960.30
154,904.00
(98,056.30)
163.3%
TOTAL OPERATING EXPENSES
$8,497,064.89
$11,416,358.00
$2,919,293.11
74.4%
REVENUE OVER/(UNDER) EXPENSES
$5,377,655.55
$3,702,046.00
($1,675,609.55)
1998
ACTUAL REVENUE TO DATE: 91.8%
BUDGET BALANCE: 8.2%
ACTUAL EXPENSE TO DATE: 74.4%
BUDGET BALANCE: 25.6%
'CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $13,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (FEB.)
CONTINGENCY BUDGET FIGURE: $32,096 HAS BEEN TRANSFERRED TO GLEN OAKS ($8,024), RED OAKS ($8,024),
SPRINGFIELD OAKS ($8,024) & WHITE LAKE OAKS ($8,024) GOLF COURSES (FEB.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
MONTH 10, 1998
(FOR MONTH ENDING 7/31/98)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATION
$8,954,871.77
$1,568,500.80
$7,386,370.97
GLEN OAKS GOLF COURSE
921,465.95
565,165.61
356,300.34
RED OAKS GOLF COURSE
350,685.31
335,821.42
14,863.89
RED OAKS GOLF DOME & SPORTS VILLAGE
26,250.00
1,016.49
25,233.51
SPRINGFIELD OAKS GOLF COURSE
698,568.70
502,831.96
195,736.74
WHITE LAKE OAKS GOLF COURSE
830,639.56
465,389.24
365,250.32
NATURE CENTER
23,312.57
281,907.05
(258,594.48)
ADDISON OAKS
252,019.28
659,549.52
(407,530.24)
ADDISON OAKS CONFERENCE CENTER
74,949.50
41,424.30
33,525.20
GROVELAND OAKS
353,945.86
523,845.81
(169,899.95)
INDEPENDENCE OAKS
194,164.00
576,724.26
(382,560.26)
LYON OAKS
2,346.00
4,719.45
(2,373.45)
ORION OAKS
2,994.00
21,961.18
(18,967.18)
ROSE OAKS
3,000.00
8,808.56
(5,808.56)
SPRINGFIELD OAKS ACTIVITY CENTER
1,892.56
78,075.05
(76,182.49)
WATERFORD OAKS
41,673.38
405,791.11
(364,117.73)
RECREATION ADMINISTRATION
20,439.40
286,343.70
(265,904.30)
MOBILE RECREATION
135,221.68
336,990.60
(201,768.92)
RED OAKS WATERPARK
383,826.97
362,811.42
21,015.55
WATERFORD OAKS BMX COMPLEX
17,697.00
44,880.59
(27,183.59)
WATERFORD OAKS TENNIS COMPLEX
19,571.86
33,025.23
(13,453.37)
WATERFORD OAKS TOBOGGAN COMPLEX
71,802.11
134,998.14
(63,196.03)
WATERFORD OAKS WATERPARK
493,382.98
398,897.23
94,485.75
TECHNICAL SUPPORT
0.00
604,625.87
(604,625.87)
CONTINGENCY*
0.00
252, 960.30
(252, 960.30)
TOTAL $13,874,720.44 $8,497,064.89 $5,377,655.55
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
6-2
Monthly Activity Report ( Combined Totals )
Golf Courses
Recreational and Special Evnts
Day Use Parks
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Centel -
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played -18 Holes
Banquet Facilities
Totals
July, 1998
LeauGr
Participants
Leagues/Groups
Participants
199
1
1997 1
1998
1997
1 1998
1 1997
L 1998
600
613
84,510
56,909
2,085
23
234,856
235,772
485
407
63,179
52,212
1,600
1,725
185 900
194,418
16,975
25,434
216,908
254,576
61,133
72,092
559,554
627,422
18,0601 26,454 364,597 363,697 64,818 76,201 980,310 1,057,612
Golf Courses-
LeaguesParticipants
�1998
Lea ues TD
Partici ants TD
1991997
1998
1997
1998
1997
1998
170
180
10,720
10 911
526
564
36 827
40 704
0
0
3,045
2,883
1
0
10,911
10,863
13
19
1,744
3,319
109
167
15,050
27,227
79 73 8,854 8,829 198 332 29,861 32,047
121
114
5,307
5188
379
357
16,138
18,251
6
0
4 151
3,787
22
5
12 842
14,627
25
48
36,670
8,115
281
373
62,817
38,352
184
172
11,092
10,446
509
519
35,646
37,495
1
2
2,802
2,946
7
7
9,885
11455
1
5
125
485
53
60
4,879
4,751
600 613 84,510 56,909 2,085 2,384 234,856 235,772
V
I
'� 08/26/98
V
N
Mobile Recreation
Bouncer
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Orbitron
Buses
Waterford Oaks
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
*Special Events
Senior Softball
Senior Master Games
Totals
* Not included in totals
Recreational and Special Events
July, 1998
Grou s
Participants
Grou s TD
Partici ants TD
1997 998
1997
1 1998
1997 j
1998
1997
1998
35
39
7,175
7,995
87
101
17,835
20,705
28
21
4,676
3,507
50
50
8,350
8,350
22
12
3,674
2,004
42
32
7,014
5,344
30
28
3,600
3,360
41
38
4 920
4,560
42
31
7,140
5,270
70
68
11,900
11,560
37
35
8,473
8,015
69
70
15,801
16,030
30
43
0
0
79
93
0
0
30
19
7,223
4,427
57
57
13,514
13,182
34
8
2,100
1,200
28
4,500
4,050
99
41
4,356
1,599LL3L21342
12,824
12,631
01
0
804
1,362
0
9
--i-4,227T
16,105
0
0
2,548
1,191
0
0
5,205
3,248
0
0
3,575
2,674
0
0
14,323
11,683
8
29
1,380
4,115
100
152
14,174
21,360
86
60
4,657
4,039
434
437
23,895
25,007
4
41
1,798
1,454
201
248
17,418
20,603
0
0
8,783
10,155
0
0
48 591 1
48,472
0
0
0
1,600
0
0
0
1,600
0
0
0
210
0
0
0
210
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
01
01
0
0
0
01
01
0
485
407
63,179
52,212
1,600
1,725
185,900
194,418
08/26/98
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
Day Use Parks and Facilities
July, 1998
Grou s
Participants
Grou s TD
Partici ants YTD
1997
1998
1997
1998
1997
1998
1997
1998
671
596
14,055
14,042
1,776
1,728
33,657
33,715
4,015
4,640
17 772
25,834
9,215
9,327
40,435
45,637
0
0
0
0
0
0
0
0
1 186
1 623
27,444
43,684
1,951
3,248
45,416
85,137
4,114
5,197
15,073
19,237
6,694
8,995
24,213
32,718
10
0
1,200
333
18
0
2,741
1,663
5,372
11,741
36,150
41,102
35,295
42,447
141,430
148,591
83
60
8,116
6,766
129
103
12,424
11,264
3
10
157
170
14
23
380
988
I,265 1,303 4,428 4,561115,494 5,653 19,236 19,814
33 27 4,699 4,034 229 215 33,806 32,574
92 1151 37,852I 40,850 126 177 58,629 59,983
131 1191 32,205 35,673 192 176 50,842 56,159
0 01 17,757 18,290 0 0 96,345 99,179
16,975 25,43411 216,91 3T 254,576 61,133 72,092 559,554 627,422
08/26/98
w
n
ITEM # 8
1999 OPERATING BUDGET ADOPTION
Staff is requesting Commission approval of the resolution (as printed
in the budget) adopting the Parks and Recreation Commission's 1999
Appropriations Act incorporating the 1999 Operating Budget.
ITEM #9
ROAD GRADING AND CHLORIDE DUST CONTROL FOR
ADDISON, GROVELAND, INDEPENDENCE, LYON, ROSE, SPRINGFIELD
AND WATERFORD OAKS
The Road Commission for Oakland County has been contracted by parks staff to grade
and chloride park roadways on an annual basis.
The 1997-98 annual cost for chloride spread on park roads for the aforementioned parks
is $30,000. The first half billing dated July 31, 1998 of $15,000 has been presented for payment.
The Road Commission for Oakland County provided the same chloride and grading
services for these parks in 1997 at a total cost of $29,900.
This billing will be divided among the seven parks according to a percentage formula
based upon the previous year grading and chloriding services. This expense is budgeted in each
parks grounds maintenance line account.
9-1
*** INVOICE ***
a
ROAD COMMISSION FOR OAKLAND COUNTRY
31001 LASHER ROAD
BEVERLY HILLS, MI. 48025
lY'
OAKLAND COUNTY
PARKS AND REC INVOICE NUMBER 07078026
ATT ACCOUNTS PAYABLE DATE 07/31/1998
2800 WATKINS LK. RD.
WATERFORD MI 48328 PAYMENT DUE 08/31/1998
THE FOLLOWING CHARGES ARE FOR:
RCOC WORK ORDER NUMBER: 00000
- RCOC SERVICE DESCRIPTION
i
BILLING FOR CHLORIDE SPREAD ON LOCAL ROADS FOR THE 191
TOTAL COSTS 30,000.00 --FIRST HALF BILLING 15,000.00
L A B O R H O U R S U T I L I Z E D 0.00
OAKLAND COUNTY PARKS LABOR .00
& RECREATION COIv m. EQUIPMENT .00
MATERIALS 15,000.00
AUG 03 1998 ACTG.
SUBTOTAL 15,000.00
ff
'E""I'
lVED OVERHEAD .00
TOTAL AMOUNT DUE 15,000.00
CUSTOMER NO. 250011
04001
PLACE RECORD INVOICE NUMBER 07078026 ON YOUR CHECK
PLEASE REMIT PAYMENT TO THE LOCATION ABOVE
ANY QUESTIONS REGARDING THIS INVOICE, PLEASE CALL
DEBORAH STARKS AT ( 248 ) 645-2000 EXT. 2231
9-2
ITEM #10
AERATORS
ADDISON OAKS
In a January, 1998, meeting with representatives of the Michigan Department of
Environmental Quality, the Oakland County Health Department, the Oakland County Drain
Commission and a sewage system consultant, it was recommended that additional aerators be
installed to assist the aeration process of the sewage treatment lagoons.
Parks operations staff at Addison Oaks requests approval for the purchase of three Aire-
Oz water aerators to be used in the sewage waste treatment system at the park. One unit will be
installed this Fall and the remaining two units when the sewage lagoon system is expanded in the
next year or two.
The same aerator operating the sewage lagoon for the past six years was purchased at the
same unit price of $4,325.00.
These aerators are new equipment items and are expected to provide a minimum of 8 to
10 years of service with a regular preventative maintenance program in place.
Bids were received as follows:
■ Aeration Industries $15,555.00
Minneapolis, MN
■ Century Rain -Aid Did not meet specs
Madison Hts, MI
■ Aeromix $15,933.75
Minneapolis, MN
■ Aquamaster No Response
Heil, WS
■ Clean -Flo No Response
Algonac, MI
■ Aquatics Unlimited No Response
Toledo, OH
Staff and Purchasing recommends awarding this bid to Aeration Industries of
Minneapolis, MN in the amount of $15,555.00.
Monies for this purchase are available from the 1998 Operating Equipment Contingency
10-1
ITEM #11
INDEPENDENCE OAKS
ROAD/TRAIL PAYING PROJECT
Bids were received for the paving of the Independence Oaks roads and bike trail system. This is
the first phase of renovating the existing gravel roads and the installation of a bike trail system.
The road paving project consists of some 2,671 In. ft. of 22-foot wide asphalt from the contact
station west, then south to the swimming area parking, and north to the nature center. The
bike/trail system begins at the entrance to the park paralleling the road until it reaches the
Trailside shelter, then it goes west to the lake, south to the boathouse, north to Trailside Shelter,
west connecting with the existing trail around the lake, and then west to the nature center.
There were two alternates included in this bid. Alt. 1 is the construction of a gravel access drive
and parking area for the new organizational camping to the west of the contact station, and Alt. 2
is the expansion of the Hidden Beach parking lot.
Bids are as follows:
Contractor
Base Bid
Alt. 1
Alt. 2
Total
Tree Removal
F.AIlied
$289,506.50
$47,570.00
$42,160.00
$379,236.50
$5,900.00
Clarkston
Benchmark
$427,757.00
$39,890.00
$76,839.00
$544,486.00
NA
Grand Blanc
T& M
$365,650.00
$53,900.00
$46,900.00
$466,450.00
$20,290.00
Milford
Staff has reviewed the bids and recommends awarding the contract to the low bidder, Allied
Construction. There was $655,000 allocated for this project in the proposed 1999 Capital
Improvement Projects Budget. A presentation and additional information will be presented.
ITEM #12
BBDO CONTRACT EXTENSION
Staff requests the extension of the marketing communications contract with BBDO
Advertising for the next three budget years. (The current contract expires Sept. 30, 1998.)
A millage public information program will begin in 1999. BBDO is well versed in the
focus, direction and audiences for Oakland County Parks. In order to maintain a consistent
message, staff requests continuation of the contract through 2000-2001.
The agency can assist with campaign information, a re-election voter survey, direct mail
pieces, gaining editorial support and other areas.
The fee is $2,900 per month for a minimum of 30 hours per month. This cost has
remained the same since 1997. All fees for placement of advertising are waived.
Funds have been allocated in the 1998-99 Public Communications Budget for the first
year of the contract.
BBDO has worked successfully with Oakland County Parks since 1993. Each year the
agency provides a summary of service which outlines a return on investment for funds allocated
to advertising and promotion projects coordinated by the firm. (See next page.)
12-1
OAKLAND COUNTY PARKS
SUMMARY OF SERVICE
Fiscal Year
October 1, 1997 — September 30, 1998
What Oakland County Parks Received
for their Investment
The Fridge advertising and promotion $ 42,000.00
Product samples $ 200.00
Wave Pool advertising and promotion. $ 24,300.00
Value of hours provided by agency $ 43,800.00
(10 months)
Gifts and donations secured for
Orion Oaks Park developments $ 5,000.00
Corporate Sponsor of Wint Golf Benefit $ 1,000.00
Agency Commission on media $ 4,321.20
(Media billed at net amount)
Total $120,621.20 $120,621.20
Oakland County Parks Expenditures
through BBDO Detroit
Monthly Retainer Fee (10 Months) $29,000.00
Paid Media Advertising $22,930.00
Total $51,930.00 $51 ,930.00
Return On Investment $68,691.20
12-2
ITEM #13
LYON OAKS PARK
DAY USE DESIGN AND ENGINEERING FEES
The scope of the Lyon Oaks project has changed and expanded considerably from the original
proposal presented at the previous commission meeting. The most significant change has been in
the clubhouse and associated site work such as parking, cart storage, and utilities. The roads
have also been modified to include some boulevarding and paving. The consultants Beckett and
Raeder Inc. (BRI) agreed to absorb the initial fee for increasing the clubhouse from 5,000 sq. ft.
to 10,000 sq. ft. However, continued modifications of this facility (bringing the total square
footage of the clubhouse to 16,400, added parking, expanded utilities and required cart storage)
they feel they can no longer meet the program for this project based on their present fee of
$169,000. The estimated cost for this project has almost tripled from approximately $3,000,000
to almost $8,000,000, which does not include the cost for the golf course, which is estimated at
around $4,000,000.
Staff has met with Beckett and Raeder Inc. on several occasions to discuss this situation and
come to what we perceive to be an equitable fee for this proposed work. They proposed a total
design/engineering fee of a not to exceed cost of $392,978.40, which includes site visits and
contract administration. This amounts to a 4.95% fee. This also includes the kitchen consultant's
fee, which is normally an extra cost to the project. Attached is an explanation of the proposed
revised fee.
I have also included for your information the consultants fees for some previous projects for
comparison.
The consultant and staff will be making a presentation to resolve this problem so that we can
continue to move forward on this project.
13-1
w
w
Consuitin Firm Fee Com arison
Project Cost
Site-- vi-SAS
F%,rm
8%
limited site visits
Proect
HEPY
Waterford Oaks
8%
limited site visits
'Fridge'
Giffels Hoyem Basso
Waterford Oaks
go fo
Included
Waterpark Renovation
JGA
Glen Oaks
Expansion
7 8%
included
Clubhouse
Powell
Glen Oaks
Site Work
Clubhouse
contract
Administration
minimal
minimal
Included
minimal
TEL:
Rug 26'98 1?:08 No.009 P.02
Lyon Oaks Day Use Pork
Oakland County Park system
August 25,1998
Explanation of Proposed Revised Fee
Basis of Original Fee (Includes Construction Administration)
Construction Budget Percentage Fee . Fee
$2,750,000.00 6.15% $169,138.00
Basis of Revised Fee (Includes Construction Administration) at Interview
Construction Budget Percentage Fee Fee
$2,760,000.00 6.15% $169,138.00
$756,000.00 0% $0.00 absorbed fee: $46,494,00
$169,138.00
Basis of Proposed Revised Fee (includes Construction Administration) Since Interview
Construction Budget Percentage Fee Fee
$2,750,000.00 6.15% $169,138.00
$756,000.00 0% $0.00 absorbed fee: $46,494.00
$3,093,555.20 5.95% $184,066.53
$1,336,936.80 1/2 of 5,95% $39,773.87 absorbed fee: $39,773.87
$7,936,492.00 $86,267.87
Total Revised Fee $392,978.40 = 4.95% fee on $7,936,492.30 pmOct
13-2
ITEM #14
LYON OAKS LOAN RESOLUTION
Attached for your consideration is a draft resolution for the
proposed loan from the Oakland County Treasurer to the Oakland County
Parks and Recreation Commission for the specific purpose of the
development of Lyon Oaks County Park.
Staff has reviewed this with the Treasurer's Office, and they believe
this is the appropriate wording for the resolution.
Staff is recommending approval of this Revolving Fund Borrowing
Agreement. After your approval is received, it will be forwarded to the
Oakland County Board of Commissioners for their approval.
CAWP DOMAGENDM-OLOAR RES
14-1
DRAFT
ATTACHMENT TO FISCAL NOTE
REVOLVING FUND BORROWING AGREEMENT
WHEREAS, the Parks and Recreation Commission of the County of Oakland is
desirous of borrowing monies from the Oakland County Delinquent Tax Revolving
Fund; and
WHEREAS, the Delinquent Tax Revolving Fund Agent has determined sufficient
monies are available to loan to the Parks and Recreation Commission of the County of
Oakland.
THEREFORE, in consideration of agreements set forth below, it is hereby
agreed by and between the parties as follows:
The Parks and Recreation Commission of the County of Oakland will borrow the
principal sum of up to $5,000,000 from the Delinquent Tax Revolving Fund to be paid
back in annual payments of $600,000, including interest, not to exceed ten years. Said
payments shall be made on the first day of February each year. Interest on the payment
will be based on the six-month Treasury during the term of this agreement. The rate will
be changed every six months and interest will be compounded quarterly.
AGENT FOR REVOLVING FUND CHAIRPERSON -BOARD OF COMMISSIONERS
C: \W P D OC MG E N DAT I S CALN O
14-2
Loan
$5,000,000
Interest
5.25%
Years
10
Pmt Period
10
Int Factor
0.0525
Payment
$655,407.60
$6,554,075.97
Int Paid
$1,456,096.02
Years
Periods
Loan
Payment
PrinccipA1
Interest
1
1
5,000,000.00
655,407.60
392,907.60
262,500.00
2
2
4,607,092.40
655,407.60
427,316.50
228,091.10
3
3
4,179,775.91
655,407.60
447,944.14
207,463.45
4
4
3,731,831.76
655,407,60
470,378.26
185,029.34
5
5
3,261,453.50
655,407.60
493,895.33
161,512.27
6
6
2,767,558.17
655,407.60
518,590.19
136,817.41
7
7
2,248,967.99
655,407.60
544,519.69
110,887.91
8
8
1,704,448.30
655,407.60
571,745.68
83,661.92
9
9
1,132,702.62
655,407.60
600,332.96
55,074.64
10
10
532,369.66
655,407.60
630,349.61
25,057.99
14-3
08/04/98
(2)
MILLAGE
MILLAGE *
CHARGES
TOTAL
(3)
CAPITAL
YEAR
(1)
S.E.V.
TAX RATE
HEADLEE
REVENUE
COLLECTED
REVENUE
RECEIVED
AND OTHER
REVENUE
OPERATING
REVENUE
OPERATING
EXPENDS
IMPROVEMENT
PROJECTS
$25,762,324
0.2173
$5,598,153
$5,251,651
$4,845,795
$10,097,446
$7,946,480
$2,150,966
1990
1991
27,849,968
0.2173
6,051,798
5,598,153
5,345,423
10,943,576
8,469,879
2,473,697
1992
28,247,813
0.2500
7,061,953
6,051,798
4,663,017
10,714,815
8,849,402
1,865,413
1993
29,992,977
0.2439
7,315,287
7,061,953
5,217,695
12,279,648
9,037,727
3,241,921
1994
31,166,195
0.2439
7,601,435
7,315,287
5,967,794
13,283,081
9,800,843
3,482,238
1995
32,607,163
0.2439
7,952,887
7,601,435
6,325,717
13,927,152
10,001,709
3,925,443
1996
34,293,152
0.2439
8,364,100
7,952,887
6,561,960
14,514,847
10,428,003
4,086,844
1997
36,468,546
0.2439
8,894,678
8,364,100
6,011,670
14,375,770
8,763,368
5,612,402
1998
39,011,931
0.2439
9,515,010
8,894,678
6,223,726
15,118,404
11,501,854
3,616,550
1999
40,377,349
0.2439
9,848,035
9,515,010
6,340,324
15,855,334
11,966,936
3,888,398
2000
41,790,556
0.2439
10,192,717
9,848,035
6,467,130
16,315,166
12,385,779
3,929,387
2001
43,253,225
0.2439
10,549,462
10,192,717
6,596,473
16,789,190
12,819,281
3,969,909
2002
44,767,088
0.2500
11,191,7721
10,549,462
6,728,403
17,277,864
13,267,956
4,009,908
4,322,408
2003
46,333,936 0.2500 11,583,484 11,191,772 6,862,971 18,054,743 13,732,334
2004
47,955,624
0.2500
11,988,906
11,583,484
7,000,230
18,583,714
14,212,966
4,370,748
2005
49,634,071
0.2500
12,408,518
11,988,906
7,140,235
19,129,141
14,710,420
4,418,721
2006
51,371,263
0.2500
12,842,816
12,408,518
7,283,039
19,691,557
15,225,285
4,466,272
2007
53,169,258
0.2500
13,292,314
12,842,816
7,428,700
20,271,516
15,758,169
4,513,346
2008
55,030,182
0.2500
13,757,545
13,292,314
7,577,274
20,869,588
16,309,705
4,559,883
2009
56,956,238
0.2500
14,239,059
13,757,545
7,728,820
21,486,365
16,880,545
4,605,820
2010
58,949,706
0.2500
14,737,427
14,239,059
7,883,396
22,122,455
17,471,364
4,651,091
2011
61,012,946
0.2500
15,253,236
14,737,427
8,041,064
22,778,490
18,082,862
4,695,629
x Note: Millage revenue is received in the year preceeding it's collection
(1) Based on information supplied by Equalization @ 3.5% yearly increment
(2) Based on a 2% yearly increment
(3) Based on a 3.5% yearly increment
i MILLION LOAN
LESS DEBT
RETIRERMENT
$655,408 -
$3,354,500
$3,667,000
$3,715,340
$3,763,313
$3,810,864
$3,857,938
$3,904,475
$3,950,412
$3,995,683
$4,040,221
ITEM #15
MANAGEMENT/OPERATING AGREEMENT
SPRINGFIELD OAKS ACTIVITY CENTER
Attached is the agreement between Fair Oaks and the Oakland
County Parks and Recreation Commission.
Originally Fair Oaks was going to disband and have this operation
under the Oakland County 4-1-1; however, further investigation has
resolved that they will continue as Fair Oaks L.L.C.
Therefore, the agreement will stay unchanged and staff
recommends re-entering into with them for a period of three years.
CAWPDOGS AGENDATAIROAKS.WPD
15-1
SPRINGFIELD OAKS ACTIVITIES CENTER
MANAGEMENT/OPERATING AGREEMENT
THIS AGREEMENT made the 2nd day of September, 1998, by and between the
COUNTY OF OAKLAND, through its PARKS AND RECREATION COMMISSION
(COMMISSION), 2800 Watkins Lake Road, Waterford, Michigan 48328, and FAIR
OAKS L.L.C. (FAIR OAKS), a Michigan Limited Liability Company, 12451 Andersonville
Road, Davisburg, Michigan 48350, is as follows:
1. PREMISES. FAIR OAKS agrees to assume the management and operation of a
certain COMMISSION facility described as SPRINGFIELD OAKS ACTIVITY CENTER
and its adjoining grounds and facilities, more particularly described in Attachment A.
2. TERMS -Fair Oaks. Upon assumption, FAIR OAKS agrees:
a. to provide a full-time facility manager;
b. to provide staff in sufficient numbers for efficient office operations;
C. to provide staff in sufficient numbers for the supervision and
management for all rental activities at the facility;
d. to honor and carry out all current rental agreements at the facility;
e. to schedule and be responsible for all rental agreements during the
term of this Agreement and to use the form attached as Attachment
B for all such rentals and to allow the COMMISSION use of the
facilities for no charge;
to use its best efforts to advertise the facility and expand its use;
g. to establish and maintain according to generally acceptable
accounting principles, complete financial records for this facility
which shall be made available to the COMMISSION for inspection
upon reasonable request.
h. to cause the financial records to be audited annually by an
independent public accounting firm which audit shall be made
available to the COMMISSION upon completion.
to comply with and enforce all Rules and Regulations as
promulgated by the COMMISSION;
15-2
be an -equal opportunity employer and not discriminate against any
employee or applicant for employment because of race, sex, age,
creed, color, or national origin.
k. to honor and comply with the terms of the COMMISSION's food
service agreement with Oak Management Corporation, Inc.
3. INSURANCE. FAIR OAKS shall maintain the following insurance coverages:
a. Comprehensive General Liability including premises, operations,
contractual, independent contractors, and personal injury in the
minimum amount of One Million Dollars ($1,000,000) combined
single limit per occurrence. The County of Oakland, and Oakland
County Parks and Recreation Commission, shall be additional
named insureds to the policy.
b. Worker's Compensation to conform to Statute requirements and
Coverage B Employee's Liability of One Hundred Thousand Dollars
-($100,000).
C. FAIR OAKS shall provide written evidence of the above at the
inception of the contract and the insurer shall provide the
COMMISSION a minimum of thirty (30) days' notice of cancellation,
material alterations, and/or change of coverage.
4. TERMS - COMMISSION. During the term of this Agreement, the COMMISSION
agrees:
a. to maintain the facilities and grounds described in Attachment A to
the standards of the COMMISSION and the codes of Springfield
Township.
b. to pay all utility charges except telephone.
C. to provide direction and assistance to FAIR OAKS in its
management of the facilities and grounds.
d. with the recommendation of FAIR OAKS, establish fees and
charges for rental and use of the facilities and grounds.
5. TERMS - MUTUAL. It is agreed that FAIR OAKS and the COMMISSION will at
least annually review and decide upon any and all capital improvements and their
method of payment.
N
15-3
6. INDEMNIFICATION. FAIR OAKS shah indemnify and hold the COMMISSION
harmless from and against all liability, actions, claims, demands, costs, damages or
expenses of any kind which may be brought or made against the COMMISSION arising
from FAIR OAKS' negligent acts or omissions or upon the Premises.
To the extent permitted by law, the COMMISSION shall indemnify and hold FAIR
OAKS harmless from and against all liability, actions, claims, demands, costs, damages
or expenses of any kind which may be brought or made against FAIR OAKS by reason
of the COMMISSION'S negligent performance of obligations under this Agreement.
7. RENTAL REVENUE. FAIR OAKS shall retain all rental revenue as received.
8. ASSIGNMENT. This Agreement may not be assigned without the prior written
approval of the COMMISSION.
9. MODIFICATION. This Agreement may be modified or amended only by written
agreement of the parties hereto.
10. GOVERNING LAW. This Agreement shall be interpreted under and governed
by the laws of the State of Michigan.
11. SEVERABILITY. if any provisions of this Agreement or the application thereof to
any extent be invalid or unenforceable, the remainder of this Agreement, or the
application of such provision to the parties or circumstances other than those to which it
is invalid or unenforceable, shall not be affected thereby, and each provision of this
Agreement shall be valid and enforceable to the fullest extent permitted by law.
12. WAIVER. One (1) or more waivers of any covenant, condition or agreement by
the COMMISSION shall not be construed as a waiver of a subsequent breach of the
same covenant, condition or agreement. No breach of a covenant, condition or
agreement of this Agreement shall be deemed to have been waived by the
COMMISSION unless such waiver be in writing signed by the COMMISSION.
13. ENTIRE AGREEMENT. This Agreement and the Exhibits attached hereto
constitute the entire Agreement of the parties hereto with respect to the Premises, and
all prior negotiations, agreements and understandings, either oral or written, are hereby
merged herein.
14. BINDING EFFECT. The terms and conditions of this Agreement shall be binding
and shall inure to the benefit of the parties hereto and their respective heirs,
representatives, successors and assigns; provided, however, that no rights shall inure
to the benefit of any assignee of FAIR OAKS unless the assignment to such assignee
has been approved by the COMMISSION.
15-4
15. LENGTH. This Agreement shall be reviewed annually by the parties and shall
be renewable by mutual agreement for up to three (3) years from the date first above
written.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day
and year above written.
WITNESSES: COUNTY OF OAKLAND, by
Its PARKS AND RECREATION COMMISSION
CAWPDOCS\CONTRACTPAI ROAKS.WPD
Pecky D. Lewis, Jr.
FAIR OAKS L.L.C.
L. C. Scramlin
15-5
ITEM #16
JANZ & KNIGHT AUDIT CONTRACT EXTENSION
The Parks Commission's 1998 fiscal year will end on September
30, 1998, to comply with the change in the County's new fiscal year. The
implementation of, and change over to, the new computerized Human
Resource and Financial Information System (HRFIS) will have been in
place for approximately one year.
Closing for the 1998 fiscal year will commence in October. The
HRFIS is still presenting numerous challenges for staff that are currently
being worked on, but will complicate the closing process.
Consequently, staff is recommending extension of the contract for
Janz & Knight for one year to perform the annual audit for 1998; this will
help maintain stability and consistency until the new HRFIS is fully
understood and in place.
Janz & Knight has agreed to perform the audit for $13,500. (See
attached agreement.)
16-1
J A N Z & K N I G H T
A PROFESSIONAL LIMITED LIABILITY COMPANY
FREDERICK C. JANZ CERTIFIED PUBLIC ACCOUNTANTS
i. KNIGHT
LEWIS R. BOBBINS
300 EAST LONG LAKE ROAD, SUITE 360
LEWIS
DONALD E. VAN LOO BLOOMFIELD HILLS, MICHIGAN 48304-2377
PAUL W. MCISAAC
KENNETH E. 21NK MEMBERSTELEPHONE (248) 646-9666
AMERICAN INSTITUTE OF
JOHN W. MACKEY FACSIMILE (248) 646-3857 CERTIFIED PUBLIC ACCOUNTANTS
LAWRENRICEJOHMICHIGAN ASSOCIATION OF
MICH AEL V. HIGGINS M.. FOSS TER CERTIFIED PUBLIC ACCOUNTANTS
ICH
JOHN E. MIELKE, JR.
DAWN M. LENGERS August 11, 1998
BRIAN R. CARNEY
Mr. Frank Trionfi
Chief of Administrative Services '" -;
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, Michigan 48328
Dear Frank:
In accordance with our discussion, enclosed herewith is a copy of our engagement
letter for the year ending September 30, 1998. We have estimated our fee to be billed on
a not to exceed basis at $13,500.00.
You will note that the foregoing amount is $400.00 below our fee for the full
year ended December 31, 1996 and represents a decrease from our normal hourly rates of
approximately 25%.
If the Commission approves our proposal, please have the enclosed engagement
letter signed and return in the envelope provided.
I am available to discuss any questions you may have regarding the above or the
enclosed at your convenience.
DEV/lw
Enclosures
Very truly yours,
Donald E. Van Loo
16-2
J-&xz & KNIGHT
A PROFESSIONAL LIMITED LIABILITY COMPANY
FRE D ERICK C. JANZ
CERTIFIED PUBLIC ACCOUNTANTS
ROBERT 1. KNIGHT
LEWIS R. ROBBINS
300 EAST LONG LAKE ROAD, SUITE 360
DONALD E. VANLOO
BLOOMFIELD HILLS, MICHIGAN 48304-2377
PAUL W. MCISAAC
KENNETH E. ZINK
TELEPHONE (248) 646-9666
JOHN W. MACKEY
FACSIMILE (248) 646-3857
LAWRENCE B. RICE
JOHN M_ FOSTER
MICHAEL V. HIGGINS
JOHN E. MIELKE, JR_
DAWN M. LENGERS
BRIAN R. CARNEY
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, Michigan 48328
Dear Members of the Commission:
MEMBERS
AMERICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
MICHIGAN ASSOCIATION OF
CERTIFIED PUBLIC ACCOUNTANTS
August 11, 1998
We are pleased to confirm our understanding of the engagement with the Oakland
County Parks and Recreation Commission, which covers the following:
A. Audit of the General Purpose Financial Statements for the year
ending September 30, 1998 for purposes of expressing an opinion
and preparation of our report thereon;
B. Preparation of a letter of Comments and Recommendations ap-
plicable to the audits in A above;
C. Meeting to review the audit reports (preliminary) and related
matters;
D. Consultation regarding completion of the above and other related
accounting, administrative and reporting matters (including
response to periodic phone calls from your office for
assistance) .
Our audit will be made in accordance with generally accepted auditing standards,
and will include tests of the accounting records of the Commission and other procedures
we consider necessary to enable us to express an unqualified opinion that the financial
statements are fairly presented, in all material respects, in conformity with generally
accepted accounting principles and to report on the Commission's compliance with laws and
regulations and its internal controls. If our opinion is other than unqualified, we will
fully discuss the reasons with you in advance.
Our procedures will include tests of documentary evidence supporting the
transactions recorded in the accounts, and may include tests of the physical existence of
inventories, and direct confirmation of receivables and certain other assets and
liabilities by correspondence with selected individuals, creditors, and financial in-
stitutions. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclusion of
our audit, we will also request certain written representations from you about the
financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve judgment about
1.6-3
Oakland County Parks and Recreation Commission August 11, 1998
Page Two
the number of transactions to be examined and the areas to be tested. Also, we will plan
and perform the audit to obtain reasonable assurance about whether the financial statements
are free of material misstatement. However, because of the concept of reasonable assurance
and because we will not perform a detailed examination of all transactions, there is a risk
that material errors, irregularities, or illegal acts, including fraud or defalcations,
may exist and not be detected by us. We will advise you, however, of any matters of that
nature that come to our attention.
We understand that you will provide us with the basic information required for
our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their
application and will assist in the preparation of your financial statements, but the
responsibility for the financial statements remains with you. This responsibility includes
the maintenance of adequate records and related internal control structure policies and
procedures, the selection and application of accounting principles, and the safeguarding
of assets.
We understand that your employees will type all cash or other confirmations we
request and will locate any invoices selected by us for testing.
Our fees will be determined by the hours necessary to complete the foregoing,
such hours to be extended at the hourly rates applicable to our staff assigned to this
engagement. Accordingly, in connection with this engagement the fee, on a not to exceed
basis, for the year ending September 30, 1998 is $13,500.00. If we encounter situations
that were not foreseen in the foregoing, which would increase the time required, we will
discuss these matters with you before proceeding. If we are asked to complete accounting
records, supporting schedules and/or reconciliations, such non -audit services will be
billed separately on an hourly basis.
We appreciate the opportunity to be of service to the Commission and believe
this letter accurately summarizes the significant terms of our engagement. If you have
any questions, please let us know. If you agree with the terms of our engagement as
described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
Cprti�ied Publ'c ccountants
J&K/lw
Enclosure
RESPONSE:
This letter correctly sets forth the understanding of the Oakland County Parks and
Recreation Commission.
By:
Title:
16-4 Date:
ITEM #17
REVISIONS
1999 PROPOSED CIP BUDGET
Per Commission request, attached is a list of the Capital
Improvement Projects Budget revisions for specific projects affected in the
1999 budget year.
17-1
1999 Original & Revised Proposed Capital Improvement Budget
(In Dollars)
as of 05/31/98
Project
Original
Proposed
New 1999
Projects
Revised
Proposed
New 1999
Projects
Difference
ADM-03
Future Acquisition & Imp.
($6,465,718.75)
($6,710,718.75)
($245,000.00)
AO-58
Lagoon Expansion
(100,006.00)
(113,175.93)
(13,169,93)
AO-62
Storage Shed
15,000.00
0.00
(15,000.00)
AO-63
Docks
18,000.00
0.00
(18,000.00)
AO-64
Retaining Wall
20,000.00
0.00
(20,000,00)
AO-65
Camp Playground
35,000.00
0.00
(35,000.00)
GRO-1
Tree Plant./Landscaping, `95
10,000.00
0.00
(10,000,00)
GRO-41
New Play Structure, Pines
35,000.00
0.00
(35,000.00)
I0-03
Nature Ctr. Landscape, `95
0.00
(9,386.72)
(9,386.72)
I0-49
Meadow Restoration
0.00
(10,000.00)
(10,000,00)
I0-51
Picnic Shelter, Lake Point
0.00
(31,737.54)
(31,737.54)
I0-53
Limestone Tr., Lakeshore
0.00
(47,023.25)
(47,023.25)
10-54
Restroom Renov., Boathouse
35,000.00
45,000.00
10,000.00
I0-60
Floating Docks
20,000.00
0.00
(20,000.00)
00-12
Master Plan, 1998
0.00
(30,000.00)
(30,000.00)
GLO-08
Paving, Cart Paths, 1997
9,595.82
(404.18)
(10,000.00)
GLO-12
Drainage Improvements
20,000.00
0.00
(20,000,00)
RO-46
Material Storage Bins
0.00
(25,000.00)
(25,000.00)
SO-04
Cart Path Improve., `95
15,000.00
10,000.00
(5,000.00)
SO-14
Gas Tank/Pump Removal
0.00
(32,246.67)
(32,246.67)
WLO-03
Cart Path Improve., 95
15,000.00
10,000.00
(5,000,00)
WLO-30
Material Storage Bins
0.00
(25,000.00)
(25,000.00)
WLO-32
Green Improvement, #3
10,000.00
(52,000.00)
(62,000.00)
WAO-34
Trail System
(10,000.00)
0.00
10,000.00
LO-02
Trail Development, `94
0.00
(10,000.00)
(10,000.00)
ROSE-6
Parking Lot Devel., `97
0.00
(15,000.00)
(15,000.00)
ROSE-7
Trail Development, `97
0.00
(6,635.07)
(6,635.07)
Contingency
16,261.08
(704,185.74)
(720,446,82)
TOTAL
($1.455.646.00)
17-2
1999 Original & Revised Proposed Capital Improvement Budget
( In Dollars)
as of 05/31/98
Summary
Original
Revised
Proposed
Proposed
New 1999
Projects
New 1999
Proms is Difference
Administration
($6,465,718.75)
($6,710,718.75)
($245,000.00)
Addison Oaks
(369,223.95)
(470,393.88)
(101,169.93)
Groveland Oaks
(59,731.20)
(104,731.20)
(45,000.00)
Independence Oaks
87,207.81
(20,939.70)
(108,147.51)
Orion Oaks
10,000.00
(20,000.00)
(30,000.00)
Glen Oaks
65,344.09
35,344.09
(30,000.00)
Red Oaks
(136,014.23)
(161,014.23)
(25,000.00)
Springfield Oaks
(76,637.37)
(113,884.04)
(37,246.67)
White Lake Oaks
(20,000.00)
(112,000.00)
(92,000.00)
Waterford Oaks
(189,885.81)
(179,885.81)
10,000.00
Lyon Oaks
8,260,000.00
8,250,000.00
(10,000.00)
Rose Oaks
(27,967.13)
(49,602.20)
(21,635.07)
Contingency
16,261.08
(704,185.74)
(720,446.82)
Totals $1&2 634.54 ($362A 4- (S1 455 46 00
1
17-3
ITEM #18
EXECUTIVE SESSION
ITEM #19
EXECUTIVE OFFICER'S REPORT
---This past month, staff from the Department of Natural Resources, Grants Division,
met with us after they were made aware of the proposed golf course for Lyon Oaks,
questioning aspects of the park's master plan and the feasibility of these park
improvements.
Chairman Lewis, Executive Officer Richard, and Chief of Design and
Development Figa will be attending the Michigan Natural Resources Trust Fund board
meeting on September 16 to answer questions regarding our development process.
Staff will bring you up to date and answer any questions you may have at the
meeting.
---After a number of meetings with Lake Orion Schools, it was mutually agreed that Orion Oaks
County Park would not be a feasible site for their nature center. Attached is a letter from their
steering committee for your review.
---Staff, working with the bike path/safety committee in the Lyon/Wixom area, has worked out
the placement of an 8 - 10 ft. wide bike path along the entire north boundary of Lyon Oaks. This
path will be paid for with funds from an iSTEA grant and an MNRTF grant and will be completed
by the summer of 1999. The easement for this path has been granted to the Road Commission
for Oakland County, who concurs with this path improvement.
---The Square Lake Racquet Club in Bloomfield Hills has donated to the Parks a complete set
of hockey rink dasher boards; 2 each ten -row, 15 ft., 100-person bleacher units; and one
scoreboard. This is a significant donation; new equipment would be valued at between $10,000
and $20,000. We will be using this equipment in conjunction with our roller blading program at
Waterford Oaks.
---Handicap golf carts have been delivered to all of the golf courses; one cart per golf course.
---As per the attached letter, SOCCRA is billing the Parks for $2,495.14. This amount is what
they consider our fair share for the Remedial Action Plan required by the Michigan Department
of Environmental Quality for Red Oaks Golf Course. Based upon the language in our contract
(excerpt attached), staff is processing the payment.
---Attached is a letter from Oakland County's legal counsel, John Lynch, which depicts the
status of the Red Oaks Golf Course alleged contamination. The current position is that all is
well and the DEQ is satisfied.
---Waterford Oaks Waterpark will close for the season on Monday, September 7.
---General Motors Proving Grounds will be having their company picnic on Saturday,
September 12, at Waterford Oaks Waterpark; an estimated 2,000 people will be attending.
---Compuware will have their 3rd annual picnic on Sunday, September 13, at Addison Oaks
County Park; an estimated 2,500 people will be attending.
---Rec. Diving of Royal Oak will be sponsoring a SCUBA Diving Treasure Hunt at Groveland
Oaks County Park; there will be approximately 100 divers. The event is Sunday, September 13.
19-1
Executive Officer's Report
Page 2
---The Parks Commission meeting tentatively scheduled for September 16 has been canceled.
The next meeting will be 9:00 a.m. on Wednesday, October 7, at the administration office.
---Other upcoming events:
• Fall Mountain Bike Race at Addison Oaks on Sunday, September 20
• Wheel-a-thon on Saturday, September 26 at the Lookout Lodge at Waterford Oaks
• Fall Color Car Classic at Independence Oaks on Sunday, October 4
• 6th Annual Hidden Forest Trail Run & Walk at Independence Oaks on Sunday,
October 11
I
CO'
C.ii:
To: Mr. Ralph Richard
From: Gloria Rossi Lake Orion Community Schools
Re: Orion Oaks Site
Bate: August 3, 1998
I would like to take this opportunity to thank you and Mr. Stencil for -your. efforts m :
developing a partnership with the Lake Orion Schools for a potential Nature Center
location. I believe that the discussions were fruitful and provided a solid foundation of
understanding for both parties. However, after thoughtful consideration, the Nature
Center Steering Committee has determined that the Orion Oaks park site would not be
feasible due to a number of factors including costly development of the site, the road
approach, utility proximity, concerns with the "master plan", and questions of operational
control. We have concluded that it is in the best interest of the community to move
forward with a Nature Center to be located on the Webber property which will allow for
minimal site development costs, increased proximity to our current Nature Center, and
primary operational control by the district. Again, a special thank you to you and your
staff for your assistance in making our dream become a reality!
Cc: Robert Bass
Dan Stencil
19-3
eSoutfiEaitEzn V akfand county eI?EiouzeE e�EeoCTEzy c--7qutfiozil
3910 W. Webster Road, Royal Oak, Michigan 48073-6764 Main Office Phone: (248) 288-5150 FAX: (248) 435-0310
August 10, 1998 ,
Mr. Jon J. Kipke, Assistant Manager -_
Oakland County Parks Commission
2800 Watkins Lake Road
Waterford, MI 48328-1917
bu ject: lRenledial Action Plan at Red ^yaks Golf Course
Pursuant to the lease agreement between Oakland County Parks and the
Authority, we are hereby invoicing the Commission $2,495.14 for work
performed by NTH Consultants (see attached invoice) as part of the subject
environmental project.
Please remit a check in the amount of $2,495.14, payable to S.O.C.R.R.A.,
within 30 days. Please include a, copy of this letter with your payment.
Sincerely,
-,cThomas
General Manager
19-4
RECYCLED PAPER
NTH Consultants, Ltd.
Professional Engineering and
Environmental Services
Mr. Michael A. Czuprenski, P.E.
Operations Director
SOCRRA
3910 W. Webster Road
Royal Oak, MI 48073-6764
RE: Remedial Action Plan
SOCRRA Madison Heights Site
Dear Mr. Czuprenski:
Nmi 38955 Hills Tech Drive
P.O. Box 9173
•R Farmington Hills, vtl 18333 9173
(248) 489-
6300
(248) 489-07270727 Fax
July 28, 1998
Proj. No. 13-1133-06
The attached Invoice No. 416370 includes fees of $3,326.85 for revisions to the Remedial Action Plan
for the subject site and contiguous parcels. Please be advised that approximately 75% of the total
invoice ($2,495.14) covers reevaluation of the soil lead data for the Red Oaks Golf Course parcel.
The remaining 25% of the invoice ($831.71) covers reevaluation of the extent of waste fill issue.
Sincerely,
NT,H�Consultan ,Ltd.
David J. Adler V
�!
Project Manager.
DJA/stz
Enclosure
50f _ NC OG
a p
1968 a 1998
i
INVOICE
NTH Consultants, Ltd.
--ifessional Engineering and
ironmental Services
07/28/98
SOUTHEASTERN OAKLAND COUNTY WATER A
3910 WEBSTER ROAD
ROYAL OAK, MI 48073
ATTN: MR. THOMAS WAFFEN, P.E.
P.O./REF #:
TYPE C RAP DEVELOPMENT
ENGINEERING CHARGES
REIMBURSABLE COSTS
TOTAL TASK 06
TOTAL AMOUNT DUE THIS INVOICE
hT=f Farmington Hills, MI
(248) 553-6300
Exton, PA
(610) 524-2300
Detroit, Mi
(313) 965-0036
Lansing, MI
1W
(517) 321-6900
Grand Rapids, MI
(616) 957-3690
PROJECT #: 13-1133
INVOICE #: 416370
PAGE # 1
$ 3,326.85
.00
--------------
$ 3,326.85
THE ABOVE CHARGES COVER WORK AND EXPENSES
INCURRED BY US THROUGH 07/17/98
$ 3,326.85
--------------
--------------
19-6
PLEASE REMIT TO: P.O.Box 9173, Farmington Hills, Ml 48333-9173
Project No. and Invoice No. requested on remittance.
Terms: Due upon receipt. One and one-half percent (1-1/2%) interest per month will be charged on invoices over 30 days old. 2�
INVOICE
NTH Consultants, Ltd.
ofessional Engineering and
rironmental Services
07/28/98
SOUTHEASTERN OAKLAND COUNTY WATER A
3910 WEBSTER ROAD
ROYAL OAK, MI 48073
ATTN: MR. THOMAS WAFFEN, P.E.
P.O./REF #:
S A L A R Y & E X P E N S E
TYPE C RAP DEVELOPMENT
-----------------------------------
NMIFarmington Hills, MI
(248) 553-6300
Exton; PA
16101 524-2300
Detroit, Mi
(313) 965-0036
Lansing, MI
(517) 321-6900
Grand Rapids, MI
(616) 957-3690
PROJECT #: 13-1133
INVOICE #: 416370
PAGE # 2
D E T A I L
SALARIES AT FIXED RATE
HOURS
RATE
AMOUNT
PROJECT CONSULTANT
1.50
110.00
165.00
SR PROJ PROFESSIONAL
3.00
90.00
270.00
PROJECT PROFESSIONAL
24.50
78.00
1,911.00
STAFF PROFESSIONAL
12.75
55.00
701.25
SENIOR TECHNICIAN
2.00
55.00
110.00
WORD PROCESSOR
5.30
32.00
169.60
49.05 3,326.85
** TOTAL PROJECT 13-1133 3,326.85
19-7
PLEASE REMIT TO: P.O.-tsox"9173, Farmington Hills, MI 48333-9173
Project No. and Invoice No. requested on remittance.
Terms: Due upon receipt. One and one-half percent (1-1/2%) interest per month will be charged on invoices over 30 days old. 7 j
t: r
/ payable annually, commencing July 1, 1976.
f
T iic Ti.'+'u•v T ., ' � irs own
expense, pay and discharge any and all special assessments
levied against said leased premises before the same shall become
delinquent and all further and other taxes of any kind and
nature that may be properly and lawfully levied against said
leased premises or the TENANT's property or. equipment thereon,
(before the same shall become delinquent.
Further provided, that in the event that TENANT should
contract with any private person or entity to operate the
proposed golf course and such operation should result in a net
profit to TENANT, then and in such event TENANT shall'annually
pay to LANDLORD a part of such net profit in the ratio that the
leased property acreage bears to the total.acreage of the golf
course premises,
4: USE -AND OCCUPANCY. it is understood and agreed between -
the parties hereto that the leased premises during the continuance
of this Lease, shall be used and occupied for a public golf
course and for no other purpose or purposes, and that the TENANT
will not use the premises for any purpose in violation of any
law, municipal ordinance or regulation, and"that on any breach
of this agreement, the LANDLORD may, at its option, terminate
this Lease forthwith and re-enter and repossess the leased
19-8
premises. it is agreed that the golf course shall be operated
11N7J��1��6[9'I
VA,NDEVEER GARZIA
P R O I C S S I O N A L CORPORATION
ATTORNEYS AND COUNSELORS AT LAW
220 PARK STREET, SUITE 300 ±
BIRMINGHAM, MICHIGAN 48009-3436
TELEPHONE (248) 645-0100
FAX (248) 645-2430
August 24, 1998
Mr. Jon Kipke
Assistant Manager
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford, MI 48328
Re: Red Oaks Golf Course - Madison Heights - Alleged
Contamination
Our File No.: C64-11279
Dear Mr. Kipke:
I have had the opportunity to discuss this matter with Plaintiffs counsel recently. He
has indicated to me, based upon his conversations with the MDEQ, that this matter
has been placed on the back burner. He states that individuals within the MDEQ
have informed him that the SOCCRA matter is not a high priority item.
Mr. Olson believes this is the case because all of the remediation has been completed
at the SOCCRA site, the ball diamond and residential yards which were implicated by
this action. He also has been told that the MDEQ is satisfied with the cap currently
in existence on the Red Oaks portion of the site, and that the MDEQ would not be
requiring any more remediation at Red Oaks.
Of course, if this is true, then Oakland County stands in a much better position than
previously believed. However, it is still believed that the MDEQ would want some
type of operating agreement such as those discussed in the past.
Until the MDEQ takes the next step in this matter, we can expect that it will remain
somewhat dormant. I will plan on keeping my file open at least into the foreseeable
future.
If you have any questions concerning the above, please con
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DETROIT, MI 48226-3154
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FAX (313) 961-3822
Y
John J. Lynch
Christian E. Hildebrandt
19-9 OFFICE
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HOLLAND, MI 49423
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FAX (616) 355-2550
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