HomeMy WebLinkAboutAgendas/Packets - 1999.02.17 - 40027- KLAND
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
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1-888-OCPARKS • www.co.oakland.mi.us
Oakland County Parks
And Recreation Commission
Oalcland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
Jon J. Kipke
Assistant Manager
February 10, 1999
Pecky D. Lewis, Jr.
Chairman
Ruth Johnson
Vice Chairman
Richard D. Kuhn, Jr
Secretary
Fred Korzon
George W. Kuhn
Nancy McConnell
Frank H. Millard, Jr.
Charles E. Palmer
Richard Skarritt
J. David VanderVeen
A meeting has been called of the Parks And Recreation Commission as follows:
pLAcE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME. . . . . . . . . .
PURPOSE . . . . .
Wednesday, February 17, 1999
9: 00 A.M.
. . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
/241/-
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI48328
Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3 a.
3.
4.
5.
6.
7.
8.
9.
10.
February 17, 1999
Approval of Minutes for Public Hearing, January 20, 1999.
Approval of Minutes for January 20, 1999 Commission Meeting.
Public Comments.
Approval Of Vouchers: INTERDEPARTMENTAL PAYMENT REGISTER:
December 1998 (FM 03, FY 1999)
JOURNAL VOUCHER REGISTER:
October, November and December 1998, FY 1999
OAK MANAGEMENT, INC, CREDIT REGISTER:
October, November and December 1998, FY 1999
PAYMENT REGISTER: Backup information will be available at
at the meeting.
Voucher Report Period FM 03 FY 1999 (December, 1998)
C.I.P. Report Period FM 01 FY 1999 (October, 1998)
C.I.P. Report Period FM 02 FY 1999 (November, 1998)
C.I.P. Report Period FM 03 FY 1999 (December, 1998)
Combined Statement of Operation FM 03, FY 1999 for Month Ending 12/31198.
Activity Report for December, 1998.
Oakland County Parks and Recreation Commission Policy Additions.
Tornado Shelter Grant Application Update - Groveland Oaks.
Bid Item: Irrigation - Glen Oaks and Red Oaks Golf Courses.
11. Bid Item: Cab Assembly for 2000 Bobcat - Technical Support.
12. EXECUTIVE SESSION.
13. Executive Officer's Report.
14. Old Business.
15. New Business.
R. Richard / 858-0909
D. Stencil / 858-4944
J. Figa / 858-4620
M. Thibodeau / 858-4630
J. Kipke / 858-4605
R. Richard / 858-0909
Gc 5)
16. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING
January 20, 1999
The public hearing for the amendment to the Recreation Master Plan was called to order at 9:08 a.m. by
Chairman Pecky D. Lewis, Jr. in the commission room of the Oakland County Parks and Recreation
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard Kuhn, Jr., Eric Coleman,
Fred Korzon, Thomas Law, Charles Palmer
COMMISSION MEMBERS ABSENT:
George W. Kuhn, Nancy McConnell, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Emergency Management
Janz & Knight
Ralph Richard, Executive Officer
Daniel Stencil, Chief of Parks
Joseph Figa, Chief of Design/Development
Frank Trionfi, Chief, Administrative Services
Janet Pung, Public Communications Officer
Sue Delridge, Chief of Recreation
Brian Menghini, Accountant II
Rob Rhein, Buyer
Colleen Prosyniuk
Donald VanLoo, CPA
John Mackey, CPA
The purpose of the public hearing was to discuss proposed amendments to the 1997-2001 Recreation
Master Plan. The master plan is a requirement of the Michigan Department of Natural Resources in order to
allow the Parks Commission to apply for grants.
Chief of Design and Development Joe Figa reviewed the proposed amendments, which provide additional
information for clarification of some of the goals and objectives under the Physical Resources Mission
Statement. The proposed amendments are as follows:
Page 78, Goal 1, Objective 1.6
Evaluate and pursue the acquisition of lands adjacent to existing parks as they become
available to provide for expansion, preservation of additional open space, and recreational
opportunities.
Page 78, Goal 2, Objective 2.9
Plan for yearly Capital Improvement Projects, including the review of existing facilities,
assessig the need for updating to assure the continuity of appropriate use and quality.
Projects under review are the renovation of Springfield Oaks activity center, renovation of
the Waterford Oaks wave pool, and expansion of Addison Oaks sanitary lagoon system.
Page 78, Goal 5. Objective 5.5
3a-1
(Public Hearing, January 20, 1999)
Initiate the construction of Lyon Oaks Park to meet the recreation and open space needs for
that portion of Oakland County.
No questions were asked; therefore, the public hearing was declared closed at 9:12 a.m.
Richard D. Kuhn, Jr.
Secretary
Karen Kohn
Recording Secretary
3a-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 20, 1999
The meeting was called to order at 9:13 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Fred Korzon, Thomas Law, Charles Palmer
COMMISSION MEMBERS ABSENT:
George Kuhn, Nancy McConnell, J. David Vanderveen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Emergency Management
Janz & Knight
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Chief, Administrative Services
Daniel Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Brian Menghini, Accountant 11
Rob Rhein, Buyer
Colleen Prosyniuk
Donald VanLoo, CPA
John Mackey, CPA
Moved by Mr. Palmer, supported by Mr. Coleman to approve the minutes of the meeting of
January 6, 1999, with the following correction:
Page 3 - 6, under Executive Session, include in the motion the reason for the Executive
Session, as follows: ..."to adjourn to an Executive Session for the purpose of discussing a
possible land acquisition."
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
1998 AUDIT:
The 1998 audit report reflects a variance in revenues of an additional $1,309,958 and a variance in expenses
of an additional $11,167. The additional $1,298,791 will be placed in the 1999 Capital Improvement Projects
Budget.
3-1
(Commission Meeting, January 20, 1999)
Staff recommended Commission accept the audit and amend the 1998 Operating Budget to $11,427,525, with
the individual amounts for each budget center to be the same as those shown in the "actual" column of Page
18.
Chief of Administrative Services Frank Trionfi reviewed staff responses to recommendations included in the
audit report.
Commission directed staff to establish a policy on repair and maintenance expenses versus capital
improvements, establish a minimum dollar amount threshold for capital improvement projects, and establish
a project completion time table to expedite timely capital improvement project closings.
Moved by Mr. Palmer, supported by Mr. Law to establish a policy for annual audits to be
performed by staff for Oak Management Corporation, Inc., the Red Oaks Golf Dome and
Sports Village, and Vend-A-Matic, Inc.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Staff will prepare these policies for Commission approval within the next month.
Moved by Mr. Coleman, supported by Mr. Law to accept the 1998 Audit Report from Janz &
Knight, and to amend the 1998 Operating Budget to $11,427,525, with the individual amounts
for each budget center to be the same as those shown in the "actual' column of Page 18 of
the report.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
In an effort to keep Commission better apprised of budget corrections, staff will be listing for Commission
review on a quarterly basis any items not budgeted for.
PROPOSED TORNADO SHELTER PROGRAM - GROVELAND OAKS:
In response to the tornado that touched down in the Groveland/Springfield Township area only two miles from
Groveland Oaks in July of 1997, disaster funds have been made available through the Federal Emergency
Management Administration.
Oakland County Emergency Management Services and Parks staff have discussed the possibility of
renovating two existing restroom/shower buildings and constructing a new bathroom/shower facility with
design features to house, between the three buildings, up to 2,500 park patrons. Park patrons currently have
no protection in the park and are asked to leave when threatening weather goes to warning status.
F.E.M.A. has made a $250,000 (75/25) grant available. The Commission's 25 percent commitment can be
12 1/2% cash and 12 1/2% in -kind services. Deadline to apply for this grant is February 28, 1999; application
will be made through Emergency Management.
3-2
(Commission Meeting, January 20, 1999)
Staff requested Commission support in the form of a letter to accompany the grant application.
In response to concerns expressed by the Commission, staff will check with Risk Management on possible
liability if someone gets hurt in the facility; will present a total budget for this project, including possible
phasing; and list other possible uses for the buildings.
Commission also directed staff to write a policy stating the purpose of the facilities being designated for, and
placed at, Groveland Oaks rather than at all the park facilities, is because of the high winds in that area.
Moved by Mr. Palmer, supported by Mr. Law to table the Groveland Oaks tornado shelter
program agenda item.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
1997-2001 PARKS RECREATION MASTER PLAN AMENDMENT:
Moved by Mr. R. Kuhn, supported by Mr. Coleman to adopt the following resolution to
approve the amendments to the 1997-2001 Recreation Master Plan:
WHEREAS, the Oakland County Parks and Recreation Commission has adopted the
"1997-2001 Parks Recreation Master Plan;" and
WHEREAS, supplemental objectives were developed in response to identified needs
and deficiencies to be incorporated into the "1997-2001 Parks Recreation Master Plan;" and
WHEREAS, the amended "1997-2001 Parks Recreation Master Plan" meets the
Oakland County Parks and Recreation Commission's long-range goals, objectives, and
financial funding; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while remaining
flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the "1997-2001 Parks Recreation Master Plan" as amended.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
CLUBHOUSE ADDITION - GLEN OAKS:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the additional expenditure of
$2,214.95 to LDS Contractors, Inc. for the renovation project at the Glen Oaks Clubhouse.
3-3
(Commission Meeting, January 20, 1999)
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
DETROIT SNOW REMOVAL:
Staff presented a report on the costs incurred assisting the City of Detroit with their snow removal in
preparation for the International Auto Show; these costs will be reimbursed by the City of Detroit.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff has met with the Paglinos, from the Red Oaks Golf Dome and Sports Village, regarding their concerns
over the proposed construction at the Red Run Drain and the resulting effect on their operation and contract fee.
Staff will complete the audit of their operation, then meet with them again to determine what percentage of their
facility will remain in operation during the construction, then negotiate their fee. Commission will be apprised of
the status of the negotiations.
---Commission has a booth at the Camper Show at the Silverdome January 27 - 31; tickets were made available
to those Commissioners interested in attending.
The next meeting will be at 9 a.m. on Wednesday, February 17, 1999, at the administration office.
The meeting was adjourned at 10:58 a.m.
��Wwx)
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
3-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
FEBRUARY 17, 1999
INTERDEPARTMENTAL PAYMENT REGISTER:
December 1998 (FM 03, FY 1999)
JOURNAL VOUCHER REGISTER:
October, November & December 1998, FY 1999
OAK MANAGEMENT INC. CREDIT REGISTER:
October, November & December 1998, FY 1999
PAYMENT REGISTER:
Voucher Report Period FM 03 FY 1999 (December, 1998)*
C.I.P. Report Period FM 01 FY 1999 (October, 1998)*
C.I.P. Report Period FM 02 FY 1999 (November, 1998)*
C.I.P. Report Period FM 03 FY 1999 (December, 1998)*
TOTAL
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
$560,703.51
1,544.80
675.00
145,733.03
19,402.20
328,308.96
164, 874.72
$1,221,242.22
5-1
N
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of December, 1998 (FM 03, FY 1999)
Source
Department/Fund
purpose
Amount
12/IN003619
O.C. Mailin , Conv. Co ier & Printing Fund
Public Info.-Admin.; Off. Su .-Admin., Rec. Admin., Grove., Indep., Glen Oaks,
Red Oaks, Spring., R.O.W.Park, W.O.W.Park, Mob. Rec. & Tob. Complex;
Sp. Events, Sr. Citizens-Rec. Admin. (November 1998, FY 1999)
1,945.28
12/IN003715
O.C. Office Equipment Fund
Off. Sun fax machine rental-Admin. (Oct., Nov. & Dec. 1998, FY 1999)
12/IN003819
O.C. Materials Management Fund
Off. Sup.-Admin. & Rec. Admin.; Hsk . Sup.-Indep., Glen Oaks & Nat. Cntr.;
Misc. Ex .Admin., Add. & Indep.;Grounds Maint. & Uniforms-Indep.;
Bldg. Maint.-Water.
N5719�*41
12/1N003843
O.C. Radio Communications Fund
Communications-Rec. Admin., Add., Grove., Indep., Water., W.O.W.Park &
Mob. Rec.; Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep.,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., W.O.W.Park, Mob.
Rec. & Nat. Cntr.; E ui . Maint.- W.O.W.Park;Sm. Tools-W.O.W.Park
12/IN003848
O.C. Information Technology Fund
Training, computer classes-Rec. Admin., Wh. Lk., Glen Oaks, Red Oaks,
Spring. & Nat. Cntr.;lnfo. Technology Operations-Admin., Rec. Admin, Tech. Su .,
Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, S rin ., R.O.W.Park, Water.,
W.O.W.Park & Nat. Cntr.;lnfo. Technology Development-Admin Oct., Nov. & Dec. 1998,
FY 1999)
77,178.50
121IN003860
O.C. Mailing, Conv. Copier & Printing Fund
Public Info.-Admin.; Off. Sup.-Admin., Rec. Admin, Add., Grove., Orion, Indep.,
-Rec.
Glen Oak, Red Oaks, S ring., Mob. ,Tob. Com lex &Nat. Cntr.;
Sp. Events, The .Pro ram-Rec. Admin.
3,327.72
12/IN003867
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin, Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., SAC, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;
Insurance -Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks,
Spring., R.O.W. Park, Water. & Mob. Rec.; Equip. Maint.-Add., Wh. Lk., Red Oaks,
R.O.W.Park & Mob. Rec., Trucks & Buses
23,406.13
12/JV003471
O.C. General Fund
Per Diem paid to Park Commissioners R. Johnson, F. Millard, C. Palmer &
D. Vanderveen for meetings-Admin.
455.00
12/PR003271 & 3272
O.C. Payroll Fund
Payroll charges for Pay period ending 12/4/98-All Parks
147,780.26
12/PR003403 & 3404
O.C. Payroll Fund
Payroll char es for pay period endin 12/18/98-AII Parks
150,579.53
w
Oakland County Parks and Recreation Commission
Journal Voucher Register
Oct., Nov. & Dec., 1998
Un
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Oct., Nov. & Dec., 1998
Source Department/Fund PURPOSE Amount
53-JV000966/001 IRec. Admin. (Theraputics) Warren Orlick Inclusion Golf Outing_$675.00
1 $675.00 1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 03, FY 1999
(FOR MONTH ENDING 12131/98)
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$3,427,135.67
$9,716,610.00
$6,289,474.33
35.3%
GLEN OAKS GOLF COURSE
136,119.27
1,131,000.00
994,880.73
12.0%
RED OAKS GOLF COURSE
47,885.82
406,700.00
358,814.18
11.8%
RED OAKS GOLF DOME & SPORTS VILLAGE
8,750.00
40,000.00
31,250.00
21.9%
SPRINGFIELD OAKS GOLF COURSE
92,121.64
833,406.00
741,284.36
11.1%
WHITE LAKE OAKS GOLF COURSE
102,696.22
936,478.00
833,781.78
11.0%
NATURE CENTER
5,890.54
15,500.00
9,609.46
38.0%
ADDISON OAKS
22,804.48
355,500.00
332,695.52
6.4%
ADDISON OAKS CONFERENCE CENTER
0.00
120,000.00
120,000.00
0.0%
GROVELAND OAKS
1,339.25
573,500.00
572,160.75
0.2%
INDEPENDENCE OAKS
10,583.13
240,250.00
229,666.87
4.4%
LYON OAKS
95.00
4,000.00
3,905.00
2.4%
ORION OAKS
315.00
2,500.00
2,185.00
12.6%
ROSE OAKS
900.00
5,200.00
4,300.00
17.3%
SPRINGFIELD OAKS ACTIVITY CENTER
0.00
3,500.00
3,500.00
0.0%
WATERFORD OAKS
12,004.75
43,700.00
31,695.25
27.5%
RECREATION ADMINISTRATION
6,536.00
20,410.00
13,874.00
32.0%
MOBILE RECREATION
30,561.83
205,000.00
174,438.17
14.9%
RED OAKS WATERPARK
4.50
485,600.00
485,595.50
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
25,350.00
25,350.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
5,666.00
19,830.00
14,164.00
28.6%
WATERFORD OAKS TOBOGGAN COMPLEX
574.00
71,100.00
70,526.00
0.8%
WATERFORD OAKS WATERPARK
0.00
600,200.00
600,200.00
0.0%
TOTAL REVENUE
$3,911,983.10
$15,855,334.00
$11,943,350.90
24.7%
OPERATING EXPENSES
ADMINISTRATION
$446,869,40
$2,206,248.00
$1,759,378.60
20.3%
GLEN OAKS GOLF COURSE
127,188.33
725,306.00
598,117.67
17.5%
RED OAKS GOLF COURSE
73,664.20
423,134.00
349,469.80
17.4%
RED OAKS GOLF DOME & SPORTS VILLAGE
0.00
1,068.00
1,068.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
114,934.93
677,606.00
562,671.07
17.0%
WHITE LAKE OAKS GOLF COURSE
103,004.50
630,470.00
527,465.50
16.3%
NATURE CENTER
85,388.99
432,164.00
346,775.01
19.8%
ADDISON OAKS
179,469.56
939,771.00
760,301,44
19.1%
ADDISON OAKS CONFERENCE CENTER
7,548.10
71,361.00
63,812.90
10.6%
GROVELAND OAKS
91,302.02
806.026.00
714,723.98
11.3%
INDEPENDENCE OAKS
161,179.61
789,424.00
628,244.39
20.4%
LYON OAKS
647.50
160,879.00
160,231.50
0.4%
ORION OAKS
2,670.69
27,231.00
24,560.31
9.8%
ROSE OAKS
2,029.05
27,733.00
25,703.95
7.3%
SPRINGFIELD OAKS ACTIVITY CENTER
9,615.72
92,602.00
82.986.28
10.4%
WATERFORD OAKS
103,644.78
510,069.00
406,424.22
20.3%
RECREATION ADMINISTRATION
97,755.29
443,316.00
345,560.71
22.1%
MOBILE RECREATION
61,712.48
473,809.00
412,096.52
13.0%
RED OAKS WATERPARK
98,704.41
699,466.00
600,761.59
14.1%
WATERFORD OAKS BMX COMPLEX
774.00
52,804.00
52,030.00
1.5%
WATERFORD OAKS TENNIS COMPLEX
3,870.43
41,585.00
37,714.57
9.3%
WATERFORD OAKS TOBOGGAN COMPLEX
16,898,81
117,924.00
101,025.19
14.3%
WATERFORD OAKS WATERPARK
51,403.47
874,386.00
822,982.53
5.9%
TECHNICAL SUPPORT
189,653.03
862,704.00
673,050.97
22.0%
CONTINGENCY`
131,827.14
253,500.00
121,672.86
N/A
TOTAL OPERATING EXPENSES
$2,161,756.44
$12,340,586.00
$10,178,829.56
17.5%
REVENUE OVER/(UNDER) EXPENSES
$1,750,226.66
$3,514,748.00
$1,764,521.34
1999
ACTUAL REVENUE TO DATE: 24.7%
BUDGET BALANCE: 75.3%
ACTUAL EXPENSE TO DATE: 17.5%
BUDGET BALANCE: 82.5%
'CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,500 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 03, FY 1999
(FOR MONTH ENDING 12/31/98)
YEAR TO DATE
PARK REVENUE
ADMINISTRATION
GLEN OAKS GOLF COURSE
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
$3,427,135.67
136,119.27
47, 885.82
8,750.00
92,121.64
102,696.22
5,890.54
22, 804.48
0.00
1,339.25
10,583.13
95.00
315.00
900.00
0.00
12,004.75
6,536.00
30,561.83
4.50
0.00
5,666.00
574.00
0.00
0.00
0.00
YEAR TO DATE
EXPENSE
$446, 869.40
127,188.33
73,664.20
0.00
114,934.93
103,004.50
85, 388.99
179,469.56
7,548.10
91,302.02
161,179.61
647.50
2,670.69
2,029.05
9,615.72
103,644.78
97,755.29
61,712.48
98,704.41
774.00
3,870.43
16,898.81
51,403.47
189,653.03
131,827.14
TOTAL $3,911,983.10 $2,161,756.44
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
$2,980,266.27
8,930.94
(25,778.38)
8,750.00
(22,813.29)
(308.28)
(79,498.45)
(156,665.08)
(7,548.10)
(89,962.77)
(150,596.48)
(552.50)
(2,355.69)
(1,129.05)
(9,615.72)
(91,640.03)
(91,219.29)
(31,150.65)
(98,699,91)
(774.00)
1,795.57
(16, 324.81)
(51,403.47)
(189,653.03)
(131,827,14)
$1,750,226.66
6-2
Monthly Activity Repor. (Combined Totals )
December, 1998
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Grand Totals
u Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
I Oaks
Rounds Played
ingfi ld Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
V
i
Leagues/ Grou s
Participants
Leagues/Groups
Participants
1997
1998
1997
1998
1997
1998
1997
1998
0
0
177
6,497 15
0
17,502
31,032
39
73
5 595
6 533 216
293
13,619
24 158
1 667
2 945
13 079
17,781 9,884
12 190 54 048
62,511
611
741
7,2421
9,1051 1551
1871 22,3121
25,618
1,767
3,092
26,093
39,916
10,2701
12,670
107,4811
143,319
Leagues
Participants
Lea ues TD
Partici ants TD
1997
1998
11 1997
1 1998
1997
1998
1997
1998
0
0
0
1 735
7
0
3,643
7,621
0
0
0
455
0
0
1,399
2,736
20
30
2,428
4,486
60
87
8,527
13,268
1 0 � 01 01 9381 01 01_ 3,8741 5,577 j
0
0
0
877
2
0
1,091
1,776
0
0
0
623
5
0
2,249
5 096
25
28
1,751
2,193
105
90
12,532
8,673
0
0
177
1,096
0
0
3,866
5,293
0
0
0
773
1
0
1,380
2,933
11
101
989
902
22
18
1,902
1,284
0 71 15 0 17,502 319032
01/27/99
Mobile Recreation
Airsport
Climbing Wall
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Miscellaneous
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events*
Totals
V
N * Not included in totals
Recreational and L ecial Events
December, 1998
Groups
Participants
Grou s TD
Partici ants TD
1997
1998
1997
1 1998
1997
1998
1997
1998
0
0
0
0
4
5
820
1,025
0
0
0
0
0
2
0
200
0
0
0
0
1
3
150
450
0
0
0
0
1
0
167
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
5
680
850
0
0
0
0
2
0
458
0
0
5
0
0
12
15
0
0
0
1
0
233
5
1
1,066
233
34
35
1,035
1,575
85
114
2,766
5,130
01
21
01
01
01
151
01
0
1
1
••
1
1
�
1
1
1
1
1
-�
•
.1
5
23
357
1,011
81
54
1 737
6 740
0
5
0
170
14
74
264
833
0
0
3,297
4,340
0
11
6,198
11,716
01
51
01
851
1 0
5
0
1,721
391 731 55951 65331 2161 293 13619 23288
SENIOR VOLLEYBALL 70 JINGLE BELL BALL 275
WHEELCHAIR BASKETBALL 76 HEARING IMPAIRED VOLLEYBALL 30
HOLIDAY FESTIVAL 400
01/28/99
Day Use Parks A Facilities
dison Oaks Pa
Campers
Day Use
Day Campers
oveland Oaks
Campers
Day Use
Day Campers
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Watermark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
* Not included in totals
V
W
December, 1998
Groups
Participants
Grou s TD
Partici ants YTD
1997
1 1998
1997
1 1998
1997
1998
1997
1998
1
1
1
1
1'
•
•
1
1,364
2 615
4 774
9 153
7 812
9 876
27 343
34,567
0
0
0
0
6
0
931
6
0
0
0
0
3
2
426
26
303 3301 1,060 1,1661 1,3471 1,406 4,715 4,930
301 34 3,8251 3,717 73 821 11,883 11,066
01 01 01 01 01 01 oI o
of of 01 01 01 01 01 _ 1
0 0 7,245 7,4621 01 0 14,7481 15,190
1 1667 I 29451 130791 17781 I 9884 I 12190 I 540481 62511
01/27/99
ITEM #8
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
POLICY ADDITIONS
In conjunction with the Commission's request and recommendations from
our auditors, Janz & Knight, the following policies will be implemented upon
approval:
Audits
The Oakland County Parks and Recreation staff will perform yearly revenue
audits for the following concessionaires:
1) Oak Management Corporation, Inc.
2) Red Oaks Golf Dome and Sports Village
3) Vend-A-matic
CIP Budget
Capital Improvement Projects will be defined as follows:
1) Projects that will add to the net worth of the Parks and Recreation
system; otherwise, projects will be designated to operating budget
line items.
2) The minimum threshold for a capital improvement project will be
$10,000, unless otherwise determined.
3) Projects will be closed out at the end of each fiscal year, unless
otherwise determined.
The above policies have been discussed with Janz & Knight and accepted as
appropriate.
8-1
ITEM #9
TORNADO SHELTER GRANT APPLICATION UPDATE
GROVELAND OAKS
Parks staff has met with Colleen Prosyniuk, Oakland County Emergency Management and
Professor James Abernathy fiom Lawrence Technological University who specializes in the design
of tornado shelters.
The scope of the grant application has been narrowed to the construction of a single,
multi -functional facility as identified on the current park master plan. This structure would
provide restrooms, showers and laundromat, in addition to tornado protection for park users.
In conversation with Risk Management, it has been advised that the Commission does not
have increased liability in providing shelters that are for tornado protection. It is important to
note that we are not physically designating the shelters as tornado shelters, nor are we implying to
park users that we are assuring them a safe haven in the event of a natural disaster, specifically a
tornado.
Risk Management and Corporation Counsel, at the time of this writing, are still reviewing
the potential legal liability. Opinions will be provided at the Commission meeting.
Staff requests Commission authorization to submit a grant application for $250,000
(75/25* matching grant) to the Federal Emergency Management Administration by their
February 28, 1999 deadline.
(*)$62,500 park match
9-1
ITEM #10
IRRIGATION
GLEN OAKS AND RED OAKS GOLF COURSES
Staff has received from Purchasing the following bids for the installation of an
irrigation system around the newly -landscaped area at the clubhouse for Glen Oaks
and replacement of the control system for the irrigation system at Red Oaks Golf
Course:
Glen Oaks Red Oaks
Michigan Automatic $24,750 $68,900
Sylvan Lake
Marc Dutton Irrigation $25,750 $52,000
Waterford
These projects were bid out twice, with only this response.
The existing 23-year old system at Red Oaks has deteriorated to a point where
parts are unavailable, field controllers are rusted out, and the system has to be
reprogrammed and activated daily.
At Glen Oaks, staff is pulling hoses and using portable tanks to keep the newly -
planted area alive.
Both of these projects are budgeted in the capital improvement projects budget.
Once bids had been received, cost estimated for the project were short $41,750. These
additional funds will come from the CIP budget contingency.
Staff recommends we and fund the additional money needed from the capital
improvement projects budget contingency.
Staff recommends proceeding with both of these projects and splitting the bid,
awarding the Glen Oaks project to Michigan Automatic for $24,750, plus a ten percent
contingency of $2,475, and awarding the Red Oaks project to Marc Dutton Irrigation for
$52,000, plus a ten percent contingency of $5,200, Total expenditure for both projects
will be $84,425.
C:=P D0=AG E N DAM RR I GATE. W P D
10-1
ITEM ill
CAB ASSEMBLY FOR 2000 BOBCAT
TECHNICAL SUPPORT
Technical Support staff is requesting approval for the purchase of a
replacement cab unit, including both doors plus installation parts, for a
Bobcat 2000 Loader. The Bobcat was purchased in 1988 and has been
in use for 10 years; however, the cab has rusted and no longer meets
rollover protection requirements. The new cab will be expected to last the
lifetime of the Bobcat.
Purchasing has bid this item out twice. The first time it was sent to
eight vendors with no response; the second time we received only one
bid, which is as follows:
Blavat $4,756.15
Dearborn, MI
Staff recommends Commission awarding the bid to Blavat in the
amount of $4,756.15.
Funds for this expenditure were budgeted in the amount of $7,000
and will come from the Equipment Repair line item of the Operating
RESTROOMS
SPRINGFIELD AND WHITE LAKE OAKS GOLF COURSES
Bids have been received from two companies for the wells needed
for the four restroom buildings (two each) at Springfield Oaks Golf Course
and White Lake Oaks Golf Course. The bids are as follows:
Mike Lalone $5,305.00 ea. $21,220.00
Zelony Well Drilling $5,861.50 ea. $23,446.00
Staff recommends awarding the contract to the low bidder, Mike
Lalone, for a total of $21,220.00.
Funds for this expenditure are budgeted in the 1999 Capital
Improvement Projects Budget.
WELLS.WPD
ITEM #12
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed property acquisition.
12-1
ITEM #13
EXECUTIVE OFFICER'S REPORT
---A revised copy of the list of past parks commissioners is attached for your information.
---Staff's first meeting with the Lyon Township officials is February 15 to begin the site plan
review for the Lyon Oaks park development.
They are currently looking at the Parks completing a hydrological study to determine the
amount of carrying capacity of the site. This would entail putting in testing wells for water on the
site, at a cost between $10,000 and $20,000.
Staff will work to negotiate the elimination of this process.
---Upcoming events:
Friday, March 26, at 6:30 p.m: Annual recognition banquet honoring staff and
commissioners, to be held at Glen Oaks Clubhouse
Friday, May 7, at 9 a.m: Annual county commissioners/legislators breakfast outing,
to be held at White Lake Oaks
13-1
CURRENT AND PAST PARKS COMMISSIONERS
CURRENT PARKS COMMISSIONERS:
Pecky D. Lewis, Jr.
Richard Skarritt
Richard D. Kuhn, Jr.
Eric Coleman
Fred Korzon
George W. Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
Chairman
Vice Chairman
Secretary
PAST PARKS COMMISSIONERS:
Robert Allen
Velma Austin
Daniel W. Barry
William Clark
Thomas Dillon
James W. Dunleavy
Betty J. Fortino
Jean M. Fox
John R. Gnau, Jr.
Fred L. Harris
Fred L.Houghten
Ruth Johnson
Lawrence Littman
Rudy Lozano
Roger H. Marz
Ted McCullough, Jr.
Paul McGovern
Frank H. Millard, Jr.
Lillian Moffitt
Joseph R. Montante, MD
Walter Moore
Daniel T. Murphy
Ralph Nelson
Donald W. Nick
Carl O'Brien
John E. Olsen
L. Brooks Patterson
Roy Rewold
William M. Richards
E. Frank Richardson
Kay Schmid
Frazer W. Staman
Carol E. Stanley
Alice Tomboulian
Richard R. Vogt
Richard R. Wilcox
DECEASED:
John L. Carey
Frances P. Clark
Harold A. Cousins
Don Deni
Clarence A. Durbin
Robert Felt
Emil Jawors
Sol Lomerson
William L. Mainland
Dorothy Olson
Lawrence Pernick
James Reid
Henry A. Schiffer
Virginia Solberg
Marjorie M. Walker
Lewis E. Wint
January 28, 1999
C:\WPDOCS\COMMkCURRPAST.LST
13-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI48328
February 17, 1999
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3a. Approval of Minutes for Public Hearing, January 20, 1999.
3. Approval of Minutes for January 20, 1999 Commission Meeting.
4. Public Comments.
5. Approval Of Vouchers: INTERDEPARTMENTAL PAYMENT REGISTER:
December 1998 (FM 03, FY 1999)
JOURNAL VOUCHER REGISTER:
October, November and December 1998, FY 1999
OAK MANAGEMENT, INC, CREDIT REGISTER:
October, November and December 1998, FY 1999
PAYMENT REGISTER: Backup information will be available at
at the meeting.
Voucher Report Period FM 03 FY 1999 (December, 1998)
C.I.P. Report Period FM 01 FY 1999 (October, 1998)
C.I.P. Report Period FM 02 FY 1999 (November, 1998)
C.I.P. Report Period FM 03 FY 1999 (December, 1998)
6. Combined Statement of Operation FM 03, FY 1999 for Month Ending 12/31/98.
7. Activity Report for December, 1998.
8. Oakland County Parks and Recreation Commission Policy Additions
9. Tornado Shelter Grant Application Update - Groveland Oaks
10. Bid Item: Irrigation - Glen Oaks and Red Oaks Golf Courses.
11. Bid Item: Cab Assembly for 2000 Bobcat - Technical Support.
12. EXECUTIVE SESSION.
13. Executive Officer's Report.
14. Old Business.
15. New Business.
R. Richard / 858-0909
D. Stencil / 858-4944
J. Figa / 858-4620
M. Thibodeau / 858-4630
J. Kipke / 858-4605
R. Richard / 858-0909
cc �1
16. Adjourn.