HomeMy WebLinkAboutAgendas/Packets - 1999.01.20 - 40029Fred Korzon
Pecky D. Lewis, Jr. George W. Kuhn
Chairman Nancy McConnell
KLAND Ralph Richard Ruth Johnson Frank H. Millard, Jr.
Executive Officer Vice Chairman Charles E. Palmer
Jon J. Kipke Richard D. Kuhn, Jr. Richard Skarritt
[`[�[/NTY PARKS Assistant Manager Secretary J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858. 1683 TD D 248.858. 1684
1-888-OCPARKS • www.co.oakland.mi.us
January 0, 1999
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the Parks And Recreation Commission as follows:
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, January 20, 1999
9: 00 A.M.
PURPOSE . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI48328
January 20, 1999
1.
Call Meeting to Order at 9:00 a.m.
2.
Roll Call.
3.
Approval of Minutes for January 6, 1999 Commission Meeting. .
4.
Public Comments.
5.
1998 Audit Report.
F. Trionfi / 858-4607
6.
Proposed Tornado Shelter Program - Groveland Oaks.
D. Stencil / 858-4944
7.
Parks and Recreation Master Plan Amendment.
J. Figa / 858-4620
8.
Clubhouse Addition - Glen Oaks.
6a "
9.
Detroit Snow Removal.
R. Richard / 858-0909
10.
Executive Officer's Report.
" "
11.
Old Business.
12.
New. Business.
13.
Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Janua[y 6, 1999
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Fred Korzon, Thomas Law, Charles Palmer, J. David Vanderveen
COMMISSION MEMBERS ABSENT:
George Kuhn, Nancy McConnell
-ALSO PRESENT: -- --
Parks and Recreation
Oakland County Purchasing
Oakland Co. Board of Commissioners
Beckett Raeder & Associates
Arthur Hills & Associates
Cooper Design Architects
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Daniel Stencil, Chief of Park Operations
Mike Thibodeau, Chief of Golf Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Alfonso Johnson, Intern
Brian Menghini, Accountant II
Rob Rhein, Buyer
Frank H. Millard, Jr.
Deb Cooper, Principal
Kristy Summers, Project Manager
Steve Forrest
Gary Cooper, Architect
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the minutes of the meeting
of December 4, 1998, as written.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
Chairman Lewis welcomed Eric Coleman to the Commission and Tom Law, who is returning to the
Commission. He also thanked retiring commissioner Frank Millard for his service to the Commission.
INTRODUCTION:
(Commission Meeting, January 6, 1999)
Chief of Recreation Sue Delridge introduced Alfonso Johnson, student at Ferris State University, who is
serving an internship with the Parks at the Recreation Section Administration.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the payment of Payment
Register for the Report Period FM 02 FY 1999 (November, 1998); and the Interdepartmental
Payment Register for November, 1998 (FM 02, FY 1999).
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Statement of Operations for FM 02, FY1999, for the month ending 11/30/98, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for November, 1998, was accepted as filed.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner Law assume the position of Temporary Chairman for the purpose
of electing new officers for 1999.
Commissioner Law assumed the Chair and opened nominations for chairman.
Moved by Mr. Palmer, supported by Mr. Coleman to nominate Pecky Lewis as Chairman of
the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Palmer to nominate Richard Skarritt as Vice
Chairman of the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
3-2
(Commission Meeting, January 6, 1999)
Moved by Mr. VanderVeen, supported by Mr. Palmer to nominate Richard Kuhn as Secretary
for the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis reassumed the Chair.
AWARD PRESENTATION:
Chief of Design and Development Joe Figa presented an award that the Commission had received from the
Michigan Asphalt Paving Association for the paving project recently completed at Independence Oaks. This
award was based on quality, project completion time, and project technical difficulty; the contractor and
engineer on this project received the same award.
LYON OAKS PARK PLAN:
Steve Forrest, Arthur Hills & Associates, presented the proposed Lyon Oaks golf course design, including the
practice facility and the three nines. He noted the Commission's previous decision to construct holes 1 - 18
as the first phase, which will avoid disruption of play on the course when the third nine holes are built.
Sensitivity to the wetlands was an important factor; no areas are planned to be filled, so no problems are
expected with the permitting through the Michigan Department of Environmental Quality.
Staff reviewed the meetings scheduled for the reviews/approval process by the township and noted that
construction documents are anticipated to be bid this spring.
Deb Cooper and Kristy Summers, from Beckett Raeder & Associates, presented the park plans. The main
park drive, which will enter off Pontiac Trail, will be constructed southward to a specific point, then split to the
west for the golf course and clubhouse/banquet facility, and to the east for the picnic areas and restroom. A
small nature center, trails, and a water feature in the northeast corner of the park are planned for future
phases.
The golf course maintenance facility, which will include one heated and one unheated building, a self-
contained field pump, chemical storage building, material storage, and staff parking. The road to the facility,
off Old Plank Road, will be constructed for easy access/turning by trucks for deliveries.
The clubhouse/banquet facility entrance will be a boulevard and designed with two drop-off areas, one for the
golfers with their bags, and one, under the front canopy, for the banquet facility users. The drive will continue
completely around the facility for total access by emergency vehicles.
Two parking lots will service the facility; the south parking lot will have a "live" or wet detention pond, which
will allow eventual access to an adjacent wetland; and the north parking lot will have a "dead" or dry detention
pond. In response to a request from Commissioner Law, Deb Cooper will provide data on the maximum times
for water retention before it's outletted to the wetlands in the live pond.
The facilities within the park will be serviced by wells and septics; water and sewer hook ups were
3-3
(Commission Meeting, January 6, 1999)
investigated, but found to be cost prohibitive.
Gary Cooper, from Cooper Design Architects, reviewed the design concept of the clubhouse/banquet facility,
including the building's floor plans and exterior elevations. He noted that the 18,000+ square foot building will
include the pro shop, manager's office, storage, and grill room on the south end; the banquet room, with
seating for approximately 360 people, and small storage rooms on the west; formal lobby, banquet
manager/staff offices, and banquet restrooms in the north; and the kitchen centrally located. The lower level
will include the kitchen services, beer and wine cooler, dry storage, employee lockers and restroom, plus cart
storage for 120 golf carts.
Mr. Cooper noted that the building's construction will be a Type 2B rating, which will avoid costly fire
suppression. The consultants will be meeting with the township's fire marshall to ensure all fire -suppression
--ordinances/requirements are met.
LYON OAKS PROPERTY ACQUISITION GRANT EXTENSION:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the following resolution for the
extension of the Lyon Oaks Acquisition Grant, #TF 96-026:
WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Lyon Oaks Acquisition TF 96-026, with the Michigan Department
of Natural Resources on the 2nd day of April, 1997; and
WHEREAS, the AGREEMENT includes an effective acquisition completion deadline
of December 31, 1998, pursuant to Paragraph 4 (e); and
WHEREAS, an extension period is available for when a project completion date is
extended due to delays in acquisition; and
WHEREAS, the Lyon Oaks Acquisition has shown significant and continued progress
toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of the acquisition,
thereby meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS RESTROOM RENOVATION:
Moved by Mr. Skarritt, supported by Mr. Coleman to approve the following resolution to
extend the grant agreement through the Michigan Natural Resources Trust Fund for the
Independence Oaks Restroom Renovation:'
3-4
(Commission Meeting, January 6, 1999)
WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Independence Oaks Restroom TF 95-052, with the Michigan
Department of natural Resources on the 12th day of August, 1996; and
WHEREAS, the AGREEMENT includes an effective facility development deadline
of December 31, 1998, pursuant to Paragraph 12; and
WHEREAS, an extension period is available for when a project completion date is
extended due to delays in construction; and
WHEREAS, the Independence Oaks Restroom Renovation project has shown
significant and continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of construction, thereby
meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS NATURE CENTER ADDITION:
Moved by Mr. Skarritt, supported by Mr. Coleman to approve the following resolution to
amend the grant, #BF 93-036, for the Independence Oaks Nature Center Expansion:
WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Independence Oaks Nature Center Expansion #BF 93-036, with
the Michigan Department of Natural Resources on the 24th day of August, 1994; and
WHEREAS, the AGREEMENT includes nature exhibits, pursuant to Paragraph 3;
and
WHEREAS, the Michigan Department of Natural Resources and Oakland County,
Department of Parks and Recreation, mutually agree that Paragraph 3 be amended by
deleting nature exhibits, and Oakland County Parks and Recreation installing permanent
nature exhibits at its own expense by the spring of 1999.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate Amendment.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
3-5
(Commission Meeting, January 6, 1999)
BUDGET ADJUSTMENT - ADDISON OAKS:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the transfer of $15,555.00 from
the 1999 Operating Budget Contingency Fund to the 1999 Addison Oaks Operating
Equipment line item account.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GRAVEL PARKING LOTS - ROSE OAKS:
Moved by Mr. Korzon, supported by Mr. Palmer to authorize the payment of $12,931.07 to
U.S. Sand and Stone for the purchase of 21AA road gravel to construct the two temporary
day use parking lots on Fish Lake Road and Buckhorn Lake Road at Rose Oaks.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
MASTER CALENDAR:
Changes to the Commission's 1999 master calendar were discussed, including the recognition banquet date
change to Friday, March 26, and locations of several meetings changed to various parks in order to tour those
facilities; the revised calendar will be included in the next agenda.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Law to adjourn the meeting to an Executive
Session.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:28 a.m.
The meeting was re -convened at 11:02 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---After discussion of the letter from Drain Commissioner George Kuhn regarding the proposed 12 Towns Drain
Project, plus the opinion from Corporation Counsel on the payment request from SOCRRA for a portion of the
3-6
(Commission Meeting, January 6, 1999)
engineering services for the remedial action plan at Red Oaks, Commission directed staff to send a letter to
SOCRRA, include the opinion from Corporation Counsel, but inform them we are waiting to see what will happen
on the property.
---Closing on the 39-acre Kaufman parcel at Lyon Oaks is expected this month.
---Staff is meeting with Oak Management of preliminary negotiations for percentages for the next five years of
the concessionaire contract. Staff will also check other facilities in the area, then bring recommendations to the
Commission before April.
OLD BUSINESS:
---Commission Secretary R. Kuhn updated the Commission on the status of the proposed waterpark project at
Indian Springs Metropark.
The next meeting will be at 9 a.m, on Wednesday, January 20, 1999, at the administration office.
The meeting was adjourned at 11:25 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
3-7
ITEM #5
1998 AUDIT REPORT
Enclosed is a copy of the audit report from Janz & Knight, for the 1998 financial records
of the Oakland County Parks and Recreation Commission. The report shows we are in sound
financial condition. Our revenue budget had a favorable variance of $1,309,958, the expense
budget had an unfavorable variance of $11,167. This results in an additional $1,298,791 for
capital projects than originally budgeted, $703,758 more than the revised budget estimate figures
we used in the 1999 Capital budget.
As indicated on page 18 of the audit report, several of our cost centers show an excess of
expenditures over budget; however, the total expenditures for operations are only $11,167 over
the total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act and
the Commission By-laws, staff recommends the Commission amend the 1998 operating budget
to $11,427,525, with the individual amounts for each budget center to be the same as those
shown in the "actual" column of page 18 of the report.
The net worth of the Commission as of September 30, 1998 as indicated on page two was
$70,171,634. This includes a fund balance of $13,503,690, of which $8,486,807 was reserved
for 1997 outstanding capital projects, and $5,016,883 was unreserved. However, most of the
$5,016,883 was already included in the 1998 Capital Improvement Budget as a funding source.
Also included are the Expense and Revenue Variances Summary and the staff's responses
to the audit recommendations as provided in your Audit Report packet.
D:\$DATA\WPDOCS\LSB\COMM'EMM\AUDRPT98. WPD
5-1
1998 AUDIT RECOMMENDATION RESPONSES
We will be negotiating an new 5 year lease agreement within the next 90 days with Oak
Management. At that time we will be addressing this issue.
II. A. The concerns have been addressed by staff and a working policy has been
formulated.
B. A $10,000 minimum dollar amount will be the minimum threshold implemented
unless otherwise determined.
C. The majority of our projects are completed within a specified time period.
Carryovers become necessary when unforeseen circumstances (ie, grant
reimbursements, project delays on specialty items, etc.) Enter into the budget
equation. There has been an increased number of projects postponed to a future
budget year.
III. Limited staff time and the implementation of the financial system have delayed the audit
process. Staff is currently scheduling for these facilities.
IV. This is ongoing. Previous recommendation have been implemented.
V. This is being handled by Information Technology.
D:\$DATA\W PDOCS\LSB\COMM'EMM\AGENDA\AUDITREC. WPD
5-2
1998 Expense and Revenue Variances
Summary
1998
1998
Park Unit/Budget Center
Expense
Budge_t
Expense
Variance
Revenue
Budget
Revenue
Variance
Addison Oaks Park
$866,226
$93,306
$366,900
$9,274
Groveland Oaks
791,318
15,293
547,700
3,942
Orion Oaks
26,898
1,581
2,000
3,050
Independence Oaks
785,248
32,622
227,450
34,398
White Lake Oaks
611,342
15,971
903,763
228,720
Glen Oaks
726,120
45,616
1,061,000
234,667
Red Oaks Golf Course
431,821
27,020
381,900
96,788
Waterford Oaks Activities Ctr
500,673
34,486
44,300
15,558
Waterford Oaks Water Park
632,578
22,665
601,870
154,589
Waterford Oaks BMX
65,940
1,173
25,350
(422)
Mobile Recreation
478,972
17,376
192,000
47,582
Lyon Oaks
9,045
65
9,000
(723)
Rose Oaks
18,320
1,428
0
3,600
Line Item Expense Variances
Addison Oaks Park Overtime, Summer help, Building and Grounds maintenance,
Equipment repair
Groveland Oaks Summer help, Equipment repair, Grounds maintenance, Security
Orion Oaks Grounds maintenance
Independence Oaks Overtime, Equipment repair, Grounds maintenance, Security
White Lake Oaks Overtime, Summer help, Grounds maintenance
Glen Oaks Overtime, Summer help, Building and Grounds maintenance
Waterford Oaks Activities Ctr Overtime, Summer help, Building and Grounds maintenance
Waterford Oaks Water Park Overtime, Summer help, Equipment repair
Waterford Oaks BMX Summer help
Mobile Recreation Overtime, Summer help, Equipment repair
Lyon Oaks Grounds maintenance
Rose Oaks Grounds maintenance
5-3
ITEM #6
PROPOSED TORNADO SHELTER PROGRAM
GROVELAND OAKS
Parks operations staff has been working cooperatively with Oakland County
Emergency Management Services staff on the preparation of a grant application for
funds to develop several prototype tornado shelter facilities, either through new
construction or renovation, at Groveland Oaks.
F.E.M.A., the Federal Emergency Management Administration, has made a
$250,000, 75/25% grant available to the State of Michigan. The Oakland County Parks
and Recreation Commission's 25% portion can be 12 Y2% in -kind services and 12 Y2%
cash.
Oakland County Emergency Management Services staff has discussed with our
parks operations staff the possibility of renovating several existing restroom/shower
buildings and constructing a new bathroom/shower facility with design features to
house, between them, up to 2,500 park patrons.
Jim Abernethy, a professor at Lawrence Technological University in Southfield
and an expert in the field of tornado shelters, is providing professional expertise on the
proposed grant application.
The grant application deadline is January 31, 1999.
A representative of Oakland County Emergency Management Services, along
with Professor Abernethy, will make a brief presentation to the Commission. A letter of
support for the grant application from the Commission will be requested.
6-1
01/12/99 16:14 FAX
[a] 001
Proposed Tornado Shelter Program
Groveland Oaks County Park
Parks operations staff has been working cooperatively with Oakland County Emergency
Management staff regarding preparation of a grant application for funds to create tornado shelters
at Groveland Oaks.
Description of Project:
To develop several prototype tornado shelter facilities thru new construction or renovation.
This will provide tornado/storm shelters for the over 2100 campers that visit Groveland Oaks
daily between May and September every year. These dual use facilities would be used day-to-
day as restrooms, laundry rooms, and for a camp mariket. During severe weather these
facilities would provide shelter to the extremely vulnerable campers.
Brief Description of Problems:
On July 2, 1997, several Groveland Oaks campers were injured and property damaged when a
tornado touchdown near the park. As in the past, over 2,000 campers had no designated
tornado shelter area to go to during the stern. The few buildings that were available, were not
constructed withtomado safety in mind, and would not provide adequate protection during a
tornado warning or severe storm. In addition, the community outdoor warning system has been
inadequate and when activated left park residents witli warning but no place to seek shelter. If
visitors chose to leave the park to seek shelter, a traffic jam would ensue, again making the
campers vulnerable in their vehicles during a tornado warning.
Recommended Solution:
During 1998, Groveland Township Officials took aggressive measures to improve the warning
system in the Township. They purchased six new sirens thru the Oakland County Emergency
Management Siren program. The new sirens provide yarning to roughly 55% of the township.
The siren located at Tripp and Hidden Creek Roads now provides timely warning to the
campers at Groveland Oaks. We are proposing to enter a work arrangement with Oakland
County Parks and Recreation, Emergency Management, Lawrence Technological University -
Department of Architecture, the Federal Emergency Management Agency (FEMA) and the
Michigan State Police Emergency Manage anent Division to design, construct, and renovate
several buildings to develop prototype tornado shelter facilities. This would provide campers
with on -site, easily accessible, shelt r spare during severe- weather.
Project Contacts:
Dan Stencil, Chief of Parks
Colleen Prosyniuk, Oakland County Emergency Management Specialist
James Abernethy, Lawrence Tech nol og ir-ral University, Heart of Architecture Department
Funding Source:
Federal Emergency Managerr;ent Agency (FEIVIA) Ha`'ard Mitigation Grant Program -
approximately $250,000 avail.7bie, 75% f� :1ojzl! - 25% local match (in kind services are
allowed.).
6-2
ITEM #7
PARKS AND RECREATION MASTER PLAN
Applications for grants from the Michigan Natural Resource Trust
Fund and the new Recreation Bond Fund are to be submitted in April and July
of this year. There are several projects that we would like to submit. These
projects must be identifiable in the recreation master plan and show a relation-
ship to our stated goals. To make a clearer understanding of this correlation,
supplementary objectives were developed, pertinent to our proposed projects.
Staff will make a presentation of these objectives and relevant goals.
7-1
AMENDMENT TO:
1997-2001 PARKS RECREATION MASTER PLAN
Page 78, Goal 1, Objective 1.6
Evaluate and pursue the acquisition of lands adjacent to existing parks as they
become available to provide for expansion, preservation of additional open space,
and recreational opportunities.
Page 78, Goal 2, Objective 2.9
Plan for yearly Capital Improvement Projects, including the review of existing
facilities, assessing the need for updating to assure the continuity of appropriate
use and quality. Projects under review are the renovation of Springfield Oaks
activity center, renovation of the Waterford Oaks wave pool, and expansion of
Addison Oaks sanitary lagoon system.
Page 79, Goal 5, Objective 5.5
Initiate the construction of Lyon Oaks Park to meet the recreation and open space
needs for that portion of Oakland County.
7-2
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission has
adopted the "1997-2001 Parks Recreation Master Plan;" and
WHEREAS, supplemental objectives were developed in response to identified
needs and deficiencies to be incorporated into the "1997-2001 Parks Recreation
Master Plan;" and
WHEREAS, the amended 1997-2001 Parks Recreation Master Plan" meets the
Oakland County Parks and Recreation Commission's long-range goals, objectives, and
financial funding; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while
remaining flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the "1997 Parks Recreation Master Plan" as amended.
Moved by _
Z��-,e _T L
Supported by
Date
Subscribed and sworn to before me, a Notary Public in and for the County of
Oakland and State of Michigan, this th day of January, 1999.
VAX]
ITEM #8
GLEN OAKS
CLUBHOUSE ADDITION
Although the clubhouse addition at Glen Oaks has been primarily completed for
several months, there were several small items remaining. The project has now been
completed and all bills received with a final accounting of the costs.
At the January 13, 1998 meeting, the Commission waived the reimbursable costs
attributed to Oaks Management. Therefore, the total cost exceeded the approved
budgeted amount for this project by $2,214.95.
Staff recommends this amount be transferred from the Capital Improvement
Projects contingency.
8-1
ITEM #9
DETROIT SNOW REMOVAL
As you are aware, on January 7, 1999, County Executive Patterson
requested we "join the city family" by helping the City of Detroit with their
snow plowing in preparation for the International Auto Show.
In response, the Parks put together a crew and sent them to Detroit
for two days.
The attached information gives you a breakdown on our costs,
which will be reimbursed by the City of Detroit.
9-1
Detroit Snow Removal
Parks and Recreation
January 7, 1999
Staight
Hours
Time
Em In aee
Worked
Bak
Mike Willhite
9
$16.37
Bennie Ellout
9
15.58
Bob Lay
9
16.41
Jeff Swayne
9
8.65
Bill Newton
9
16.41
Dennis McCray
9
18.01
Patrick
9
13.51
Dean Schantz
9
18.01
(7) Vehicles
63
5.00
January 8, 1999
Staight
Hours
Time
Employee Worked
Bak
Bill Stokes 8
$18.01
Gordon Goodwin 8
18.01
(2) Vehicles 16
5.00
* Total charges for employee labor based on overtime rates.
Overtime
Total*
Rate
Charge
$24.56
$221.04
23.37
210.33
24.62
221.58
12.98
116.82
24.62
221.58
27.02
243.18
20.27
182.43
27.02
243.18
5.00 315.00
Sub Total $1,975.14
Overtime
Total*
RAQ
Charge
$27.02
$216.16
27.02
216.16
5.00
80.00
Sub Total
512.32
Total
Ste- -7."
9-2
ITEM #10
EXECUTIVE OFFICER'S REPORT
---A few commissioners have inquired about a list of past parks commissioners; attached is a
list for your information.
---Closing on the Kaufman parcel is taking place on January 25, 1999. This acquisition will add
another 39.4 acres to Lyon Oaks County Park, bringing the park's total acreage to 1,011. The
$100,000 cost of this acquisition is being paid from Parks Commission funds; purchase was
approved by the Commission on November 4, 1998.
---The Waterford Oaks BMX Track will be hosting the 1999 BMX Nationals on August 21 and
22. That weekend staff expects to be playing host to approximately 500 riders and 2,000
spectators.
---Staff is preparing to submit two grant applications to the Michigan Department of Natural
Resources; one for a land acquisition and the other for the marcasite replacement of the
Waterford Oaks wave pool. The official application package will be presented at a future
meeting.
---Reminder: The Employees & Volunteers Outing is Monday, February 8, from 6 - 9 p.m. at
The Fridge at Waterford Oaks. Those commissioners planning to attend should RSVP by
February 5 to (248) 858-0916. Bring your immediate family and a dish to pass.
---A copy of the 1999 Master Calendar is attached, revised to reflect the changes discussed at
the January 6 meeting.
10-1
CURRENT AND PAST PARKS COMMISSIONERS
CURRENT PARKS COMMISSIONERS:
Pecky D. Lewis, Jr. Chairman
Richard Skarritt Vice Chairman
Richard D. Kuhn, Jr. Secretary
Eric Coleman
Fred Korzon
George W. Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
PAST PARKS COMMISSIONERS: DECEASED:
Robert Allen
William M. Richards
John L. Carey
Velma Austin
E. Frank Richardson
Frances P. Clark
Daniel W. Barry
Kay Schmid
Clarence A. Durbin
William Clark
Frazer W. Staman
Robert Felt
Harold A. Cousins
Carol E. Stanley
Emil Jawors
Don Deni
Alice Tomboulian
Sol Lomerson
Thomas Dillon
Richard R. Vogt
William L. Mainland
James W. Dunleavy
Richard R. Wilcox
Dorothy Olson
Betty J. Fortino
Lawrence Pernick
Jean M. Fox
James Reid
John R. Gnau, Jr.
Henry A. Schiffer
Fred L. Harris
Virginia Solberg
Fred L.Houghten
Marjorie M. Walker
Ruth Johnson
Lewis E. Wint
Lawrence Littman
Rudy Lozano
Roger H. Marz
Ted McCullough, Jr.
Paul McGovern
January 7, 1999
Frank H. Millard, Jr.
Lillian Moffitt
C;\WPDOCS\COMM\CURRPAST.LST
Joseph R. Montante, MD
Walter Moore
Daniel T. Murphy
Ralph Nelson
Donald W. Nick
Carl O'Brien
John E. Olsen
L. Brooks Patterson
Roy Rewold
10-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
1999 MASTER CALENDAR
DAY
DATE
FUNCTION
WEDNESDAY
JANUARY 6
REGULAR COMMISSION MEETING
WEDNESDAY
JANUARY 20
REGULAR COMMISSION MEETING
WEDNESDAY
FEBRUARY 17
REGULAR COMMISSION MEETING
WEDNESDAY
MARCH 3
REGULAR COMMISSION MEETING
WEDNESDAY
MARCH 17
REGULAR COMMISSION MEETING
FRIDAY
MARCH 26
EMPLOYEE RECOGNITION BANQUET - GLEN OAKS
WEDNESDAY
APRIL 7
REGULAR COMMISSION MEETING
WEDNESDAY
APRIL 21
REGULAR COMMISSION MEETING - TENTATIVE
WEDNESDAY
MAY 5
REGULAR COMMISSION MTG - LYON OAKS
FRIDAY
MAY 7
COMMISSION/LEGISLATIVE OUTING -WHITE LAKE
WEDNESDAY
MAY 19
COMMISSION MEETING - TENTATIVE
WEDNESDAY
JUNE 2
REGULAR COMMISSION MTG - GROVELAND OAKS
WED. THRU SAT.
JUNE 9-12
SPECIAL PARKS - CINCINNATI, OHIO
WEDNESDAY
JUNE 16
REGULAR COMMISSION MTG - WATERFORD OAKS
THUR. THRU SUN.
JULY 15 - 18
NACO CONFERENCE - KANSAS CITY (INFO ONLY)
WEDNESDAY
JULY 14
COMMISSION MEETING & BUDGET WORK SESSION
WEDNESDAY
AUGUST 4
REGULAR COMMISSION MTG - INDEPENDENCE
OAKS NATURE CENTER
WEDNESDAY
SEPTEMBER 1
REGULAR COMMISSION MEETING - ADOPT BUDGET
FRIDAY
SEPTEMBER 10
WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS
WEDNESDAY
SEPTEMBER 15
COMMISSION MEETING - TENTATIVE
WEDNESDAY
OCTOBER 6
REGULAR COMMISSION MEETING
WED. THRU SUN.
OCT. 20-24
NRPA CONGRESS - NASHVILLE, TN
WEDNESDAY
NOVEMBER 3
REGULAR COMMISSION MEETING
WEDNESDAY
NOVEMBER 17
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 1
REGULAR COMMISSION MEETING
CAWPD0CS\C0MM\MASTER99.CAL
January 13, 1999