HomeMy WebLinkAboutAgendas/Packets - 1999.05.05 - 40034Eric Coleman
Pecky D. Lewis, Jr. Fred Korzon
Chairman George W. Kuhn
KLAND Ralph Richard Richard Skarritt Thomas A. Law
Executive Officer Vice Chairman Nancy McConnell
Jon J. Kipke Richard D. Kuhn, Jr. Charles E. Palmer
- rnI INTV pQ QKq Assistant Manager Secretary J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858. 1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
April 28, 1999
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the Parks And Recreation Commission as follows:
PLACE . . . . . . . . . . . . .Wixom Community Center
49015 Pontiac Trail
Wixom, MI 48328
TIME . . . . . . . . . . . . . Wednesday, May 5,1999
9: 00 A.M.
PURPOSE . . . . . . . . . . Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
:2.��
Ralph Richard
Executive Officer -
Parks and Recreation
PLEASE NOTE THE CHANGE IN MEETING LOCATION!!
fie. Ch,uork��i
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Wixom Community Center
49015 Pontiac Trial
Wixom, MI 48328
May 5, 1999
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for April 7, 1999 Commission Meeting.
4. Public Comments.
5. Approval of Payment: JOURNAL VOUCHER REGISTER:
January, February and March, 1999
OAK MANAGEMENT, INC. CREDIT REGISTER:
January, February and March, 1999
PAYMENT REGISTER:
Voucher Report Period FM 06 (March, 1999)*
C.I.P. Voucher Report Period FM 06 (March, 1999)*
6. Combined Statement of Operations for Month Ending March, 1999.
7. Activity Report for March, 1999.
8. Bid Item: Paving Cart Paths - White Lake, Springfield and Glen Oaks
M. Thibodeau / 858-4630
9. Shower Towers - Waterford Oaks Waterpark. D. Stencil / 858-4944
Add on - Boathouse Renovation - Independence Oaks. cc"
10. Electrical Easements - Springfield & White Lake Oaks Golf Courses.
J. Figa / 858-4620
11. Amendment to the 1999 Operating Budget. F. Trionfi / 858-4607
12. Computers. " "
13. Millage Renewal - August 1, 2000. J. Pung / 858-4625
14. Downtown Development Authority Resolution. R. Richard / 858-0909
15. Executive Officer's Report.
16. Old Business.
17. New Business.
18. Adjourn to Lyon Oaks Parks Tour.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 7, 1999
The meeting was called to order at 9:09 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., George Kuhn,
Fred Korzon, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Eric Coleman, Thomas Law, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Treasurer's Office
E. A. Fuller Oak Management Corp.
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineering Aide If
Timothy Kopka, Recreation Supervisor
Mike Boyd, Recreation Supervisor
Bob Rhein, Buyer
Pat Dohany, Deputy Treasurer
Ted Fuller, President
Dan Shaw, Vice President
Janet Lekas, Treasurer
Nick Lekas, Partner
Randy Millbocher, Partner
Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the minutes of the meeting of
March 17, 1999, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the minutes of the public hearing
of March 17, 1999, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, April 7, 1999)
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
AWARDS:
Executive Officer Richard presented Secretary Richard Kuhn and Commissioner George Kuhn with service
pins in recognition of their 10 years' and 25 years' service, respectively, on the Parks and Recreation
Commission.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Korzon to approve the payment of the
Interdepartmental Payment Register for January, 1999 (FM 04, FY 1999) and February, 1999
(FM 05, FY 1999); and the Payment Register, including Voucher Report for the Period FM
05 FY 1999 (February, 1999) and the CIP Voucher Report for the Period FM 05 FY 1999,
(February, 1999).
AYES: Korzon,'G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February, 1999, was accepted as filed.
INVESTMENT POLICY RESOLUTION:
Deputy Treasurer Pat Dohany presented a resolution for Commission consideration and adoption regarding
an investment policy for Commission funds. This resolution meets the criteria of Public Act 20 of 1943, as
amended, and will allow the Oakland County Treasurer to continue to invest the Parks Commission's funds.
Moved by Mr. Palmer, supported by Mr. VanderVeen to adopt the following resolution to
allow the Oakland County Treasurer to invest Parks Commission's funds:
WHEREAS, Public Act 20 of 1943 as amended requires the Oakland County Parks
and Recreation Commission to adopt a formal investment policy; and
WHEREAS, the Commission desires investment of its funds on a short-term basis.
NOW THEREFORE BE IT RESOLVED that the Commission adopts the investment
policy attached as exhibit "A."
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, April 7, 1999)
CONCESSION CONTRACT AMENDMENT:
As per the contract between Oakland County Parks and Oak Management, rental rates charged to the
concessionaire must be negotiated every five years. The Parks Chairman and staff have met with the
concessionaire and recommend the same rates as currently charged, with the following exception: Utility costs
to be paid by Oak Management at the Waterford Oaks Wave Pool Concession Stand have been increased
from 50% to 100%.
These negotiated rates are reflected in a ninth amendment to the original contract and will be in effect for the
contract years 1999 through 2003.
Staff requested Commission approval of the ninth amendment as presented.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the proposed ninth amendment
to the concession contract between the Oakland County Parks and Recreation Commission
and Oak Management Inc. as presented by staff.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
President Ted Fuller introduced several key members of Oak Management, including Vice President Dan
Shaw, Treasurer Janet Lekas, Nick Lekas, and Randy Millbocher. Commission members extended their
sympathy at the recent loss of George Lekas.
Staff also presented a proposed tenth amendment to the contract, which includes rental rates for the Lyon
Oaks Golf Clubhouse and extends the contract another seven years to expire December 31, 2015.
Mr. Fuller expressed his concerns over the proposed percentage rates for the new facility being dictated by
the calendar rather than revenue achievement.
Discussion followed on the completion date of the facility, including possible construction delays, plus start-up
operations of the banquet and grill room.
Moved by Mr. G. Kuhn, supported by Mr. Korzon to approve the proposed tenth amendment
to the concession contract between the Oakland County Parks and Recreation Commission
and Oak Management, Inc. with the following change: On page 3 under the heading of Lyon
Oaks Golf Clubhouse, change the percentage of the rental rate for the year 2001 to read "3
percent (3%) of the total annual gross sales up to $500,000 and thirteen and one-half percent
(13.5%) of total annual gross sales over $500,000 on the banquet facility and grill room and
twenty-five percent (25%) of the utility costs through December 31, 2001." Operator shall
begin paying rent and utility costs on the facility when the operations begin, which will be the
day of the first rental of the facility. Also, at the end of the year 2002, both parties shall have
the right to come back before the Commission to renegotiate the rental rate.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
3-3
(Commission Meeting, April 7, 1999)
Motion carried on a voice vote.
CLASS C LIQUOR LICENSE - LYON OAKS GOLF COURSE:
Oak Management President Ted Fuller requested Commission approval to apply for a Class C liquor license
for the Lyon Oaks Clubhouse. This license, which will be in the name of both Oak Management Inc. and the
Oakland County Parks and Recreation Commission, will permit the sale of beer, wine, and spirits, plus allow
dancing and entertainment at the clubhouse. Also, this license cannot be sold or transferred; if the clubhouse
ever closes, the license will revert back to the state.
Moved by Mr. VanderVeen, supported by Mr. Skarritt to approve the submission of an
application to the Michigan Liquor Control Commission for a Class C liquor license in the
name of both Oak Management Inc. and the Oakland County Parks and Recreation
Commission for the Lyon Oaks golf course clubhouse.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Skarritt, VanderVeen (6)
NAYS: Palmer (1)
Motion carried on a voice vote.
1999 OPERATING BUDGET AMENDMENT:
Chief of Administrative Services Frank Trionfi noted that, in an effort to keep closer track of the budget and
avoid adjustments at the end of the year, staff will be requesting approval of quarterly budget adjustments,
when necessary.
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the transfer of $2,561 from the
1999 Operating Budget Contingency to the Waterford Oaks Building Maintenance line item,
$12,925 from the 1999 Operating Budget Contingency to the Independence Oaks Grounds
Maintenance line item, and $9,000 from the 1999 Operating Budget Contingency to the
Waterford Oaks Waterpark Grounds Maintenance line item, in accordance with the
Commission's 1999 General appropriations Act, which incorporates the Uniform Local
Budgeting Act.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
POINT -OF -SALE CONVERSION - WATERPARKS:
Moved by Mr. Korzon, supported by Mr. Palmer to approve contracting with Golf
Reservations of America in the amount of $30,973 for the point -of -sale program conversion,
including software and hardware enhancements, training and installation, at the Red Oaks
and Waterford Oaks Waterparks.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
3-4
(Commission Meeting, April 7, 1999)
Motion carried on a voice vote.
SPRINGFIELD OAKS ACTIVITIES CENTER IMPROVEMENTS:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve funding in the amount of $7,650
to Fair Oaks, L.L.C., to install 825 square feet of Techtum Sound Board, install commercial
carpet, and remove and replace drapes at the Springfield Oaks Activities Center.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS HYDROLOGY STUDY:
Lyon Township officials are requiring the Commission complete a hydrological study before beginning
development of Lyon Oaks, in order to determine the impact of our irrigation on the local residents.
Chief of Design and Development Joe Figa reviewed the bids and requested Commission approval of a
contract with the low bidder, Soil and Material Engineers, Inc., for the installation of a 10-12" irrigation/test
well, plus testing, monitoring, analysis and report, in the amount of $41,119.80.
Discussion followed on the advisability of the contractor installing the two 4" wells for the maintenance area
and the 6" well for the clubhouse at the same time as the irrigation/test well. Also, bid price for the well
installation was based on a depth of 200 feet; Commission suggested the contract reflect the per foot price
adjustment if the well is less than 200 feet deep.
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve a contract with Soil and
Material Engineers, Inc., as follows: Installation of a 10-12" irrigation/test well for $31,519.80;
hydrological study, including testing, monitoring, analysis, and report for $9,600.00; and
installation of two 4" wells for the maintenance area and one 6" well for the clubhouse for
$16,480.20, for a total contract price of $57,600.00. Staff was also directed to ensure the
contract reflects the per foot price adjustment if the well is less than 200 feet deep.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
M
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the purchase of two each Ultra
Max self-propelled pool cleaners for the Red Oaks and Waterford Oaks Waterparks to the
low bidder, Lincoln Equipment, in the amount of $7,884.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
0V
(Commission Meeting, April 7, 1999)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Palmer to award the purchase of 115 each
Marco #7022 full base chaise lounge chairs for the Red Oaks and Waterford Oaks
Waterparks to the lone bidder meeting specifications, Taylor & Associates, in the amount of
$120 each, for a total purchase price of $13,800.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The William and Myrtle Hess Charitable Foundation recently donated $5,000 in support of park development
projects at Orion Oaks which are facilitated by staff with labor and financial assistance from the "Friends of Orion
Oaks" volunteer group.
---Staff will be following up with other fireworks display contractors, who participated in our recent request for
proposals for displays at Addison Oaks and Groveland Oaks, as a result of the second catastrophic explosion
at Independence Professional Fireworks, Inc.
---Staff recently submitted a grant application to the Michigan Department of Natural Resources Inland Fisheries
Grant Program for the construction of boat ramps at Addison and Orion Oaks and fishing/boating docks at
Addison, Independence, and Rose Oaks.
---Staff is planning a presentation to Rose Township officials to discuss a possible 3-year pilot program for
archery deer hunting. Residents are also requesting equine activities be planned at the park; staff will be
conducting a study on local sites available and their usage, which will also be presented to the township.
NEW BUSINESS:
---Commissioners and staff received correspondence from a concerned resident regarding the condition of the
trails at Independence Oaks. Staff will be meeting with the gentleman to discuss/review his concerns.
---Commission questioned the feasibility of storm warning capabilities for the new software at the waterparks.
Staff has looked into a link with the weather channel or a storm warning system; currently, they are available,
but are cost prohibitive.
---Commissioner Palmer expressed his concerns about the Board of Commissioners contacting Mr. Richard
regarding a recent change in the law creating new downdown development authorities and the resulting impact
on the Parks' in lost tax revenues.
Commission discussed the pros and cons of "DDA's" and concurred on the importance of being part of the
county's Ad Hoc Committee addressing this issue. .
3-6
(Commission Meeting, April 7, 1999)
Moved by Mr. Palmer, supported by Mr. R. Kuhn to direct staff to prepare a resolution
expressing their concern regarding tax revenues for downtown development authorities and
to consider an Oakland County Parks and Recreation Commissioner for representation on the
Ad Hoc Committee.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
The next meeting will be at 9 a.m. on Wednesday, May 5, 1999, at the Wixom Community Center in Wixom.
The meeting was adjourned at 10:53 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
3-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
MAY 5, 1999
JOURNAL VOUCHER REGISTER:
January, February & March 1999
OAK MANAGEMENT; INC. CREDIT REGISTER -
January, February & March 1999
PAYMENT REGISTER:
$25,739.20
4,408.23
Voucher Report Period FM 06 (March, 1999)* 119,636.35
C.I.P. Voucher Report Period FM 06 (March, 1999)* 252,822.10
TOTAL
$402,605.88
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
5-1
Oakland County Parks and Recreation Commission
Journal Voucher Register
Jan., Feb. & Mar., 1999
Source
Department/Fund
PURPOSE
Amount
12-JV003396/006
Management & Budget
Fall 1998 auction expense (Independence Oaks). Offset against
$52.39
revenue of $750.00.
12-JV003418/038
Management & Budget
Short-term disability: 10198 - 12/98 (Recreation Administration)
4,326.80
12-JV003418/039
Management & Budget
Short-term disability: 10/98 - 12/98 (Technical Support)
3,037.60
12-JV003706/016
Management & Budget
Fall 1998 auction expense Red Oaks Golf Course . Offset against
90.82
revenue of $1,300.00.
12-JV003939/030
Management & Budget
Short-term disability: 1/99 - 2/99 (Administration
8,413. 00
12-JV003939/031
Management & Budget
Short-term disability: 1/99 - 2/99 (Recreation Administration)
1,995.80
12-JV003939/032
Management & Budget
Short-term disability: 1/99 - 2/99 (Red Oaks Waterpark)
2,088.00
12-JV004022/031
Management & Budget
Short-term disability: 3/99 Administration
2,852.00
12-JV004022/032
Management &Budget
Short-term disability: 3/99 (Technical Support
616.00
12-JV004022/033
Management & Budget
Short-term disability: 3/99 (Red Oaks Waterpark)
2,175.00
53-JV001083/021
Oakland County N.E.T.
Fall 1998 auction expense Mobile Recreation). Offset a ainst
91.39
revenue of $1,150.00. Receipt #19318 dated 1/21/99.
$25,739.20
-.��ton
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 06, FY 1999
(FOR MONTH ENDING 3/31/99)
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$11,352,950.84
$9,716,610.00
($1,636,340.84)
116.8%
GLEN OAKS GOLF COURSE
196,410.51
1,131,000.00
934,589.49
17.4%
RED OAKS GOLF COURSE
49,137.81
406,700.00
357,562.19
12.1%
RED OAKS GOLF DOME & SPORTS VILLAGE
23,364.20
40,000.00
16,635.80
58.4%
SPRINGFIELD OAKS GOLF COURSE
94,445.44
833,406.00
738,960.56
11.3%
WHITE LAKE OAKS GOLF COURSE
109,055.04
936,478.00
827,422.96
11.6%
NATURE CENTER
8,003.52
15,500.00
7,496.48
51.6%
ADDISON OAKS
47,004.48
355,500.00
308,495.52
13.2%
ADDISON OAKS CONFERENCE CENTER
32,254.90
120,000.00
87,745.10
26,9%
GROVELAND OAKS
22,133.25
573,500.00
551,366.75
3,9%
INDEPENDENCE OAKS
55,949.89
240,250.00
184,300.11
23.3%
LYON OAKS
1,426.00
4,000.00
2,574.00
35,7%
ORION OAKS
1,037,00
2,500.00
1,463.00
41.5%
ROSE OAKS
1,800.00
5,200.00
3,400.00
34.6%
SPRINGFIELD OAKS ACTIVITY CENTER
1,140.53
3,500.00
2,359.47
32,6%
WATERFORD OAKS
28,111.80
43,700.00
15,588.20
64.3%
RECREATION ADMINISTRATION
8,302.30
20,410.00
12,107.70
40.7%
MOBILE RECREATION
63,854A9
205,000.00
141,145.51
31.1%
RED OAKS WATERPARK
4,50
485,600.00
485,595.50
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
25,350.00
25,350.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
7,582.00
19,830.00
12,248.00
38.2%
WATERFORD OAKS TOBOGGAN COMPLEX
63,515.67
71,100.00
7,584.43
89.3%
WATERFORD OAKS WATERPARK
4,684.91
600,200,00
595,515.09
0.8%
TOTAL REVENUE
$12,172,168.98
$15,855,334.00
$3,683,165.02
76.8%
OPERATING EXPENSES
ADMINISTRATION
$977,872.01
$2,206,248.00
$1,228,375.99
44.3%
GLEN OAKS GOLF COURSE
412,994.15
725,306.00
312,311.85
56,9%
RED OAKS GOLF COURSE
250,624.74
423,134.00
172,509.26
59.2%
RED OAKS GOLF DOME & SPORTS VILLAGE
769.82
1,068.00
298.18
72.1%
SPRINGFIELD OAKS GOLF COURSE
451,349,16
677,606.00
226,256.84
66.6%
WHITE LAKE OAKS GOLF COURSE
312,971,34
630,470.00
317,498.66
49.6%
NATURE CENTER
184,199.34
432,164.00
247,964.66
42.6%
ADDISON OAKS
442,096.03
955,326.00
513,229.97
46.3%
ADDISON OAKS CONFERENCE CENTER
26,434,79
71,361.00
44,926.21
37.0%
GROVELAND OAKS
300,909,60
806,026.00
505,116.40
37.3%
INDEPENDENCE OAKS
417.277.98
789,424.00
372,146.02
52.9%
LYON OAKS
3,315.75
160,879.00
157,563.25
2.1%
ORION OAKS
8,429.72
27,231.00
18,801.28
31.0%
ROSE OAKS
14,357,64
27,733.00
13,375.36
51.8%
SPRINGFIELD OAKS ACTIVITY CENTER
45,105.51
92,602.00
47,496.49
48.7%
WATERFORD OAKS
274,998.81
510,069.00
235,070.19
53.9%
RECREATION ADMINISTRATION
195,383.13
443,316.00
247,932.87
44.1%
MOBILE RECREATION
304,397.06
473,809.00
169,411.94
64.2%
RED OAKS WATERPARK
204,087.55
699,466.00
495,378.45
29.2%
WATERFORD OAKS BMX COMPLEX
5,542.32
52,804.00
47,261.68
10.5%
WATERFORD OAKS TENNIS COMPLEX
10,516.81
41,585.00
31,068.19
25,3%
WATERFORD OAKS TOBOGGAN COMPLEX
101,249.20
117,924.00
16,674.80
85.9%
WATERFORD OAKS WATERPARK
126,002.20
874,386.00
748,383.80
14.4%
TECHNICAL SUPPORT
478,458.16
862,704.00
384,245.84
55.5%
CONTINGENCY*
182,329.23
237,945.00
55,615.77
N/A
TOTAL OPERATING EXPENSES
$5,731,672.05
$12,340,586.00
$6,608,913.95
46.4%
REVENUE OVER/(UNDER) EXPENSES
$6,440,496.93
$3,514,748.00
($2,925,748.93)
1999
ACTUAL REVENUE TO DATE: 76.8%
BUDGET BALANCE: 23.2%
ACTUAL EXPENSE TO DATE: 46.4%
BUDGET BALANCE: 53.6%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,600 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
$16,666 HAS BEEN TRANSFERRED TO ADDISON OAKS (JAN.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 06, FY 1999
(FOR MONTH ENDING 3/31199)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATION
$11,352,950.84
$977,872.01
$10,375,078.83
GLEN OAKS GOLF COURSE
196,410.51
412,994.15
(216,583.64)
RED OAKS GOLF COURSE
49,137.81
250,624.74
(201,486,93)
RED OAKS GOLF DOME & SPORTS VILLAGE
23,364.20
769.82
22,594.38
SPRINGFIELD OAKS GOLF COURSE
94,445.44
451,349.16
(356,903,72)
WHITE LAKE OAKS GOLF COURSE
109,055.04
312,971.34
(203,916.30)
NATURE CENTER
8,003.52
184,199.34
(176,195.82)
ADDISON OAKS
47,004.48
442,096.03
(395,091.55)
ADDISON OAKS CONFERENCE CENTER
32,254.90
26,434.79
5,820.11
GROVELAND OAKS
22,133.25
300,909.60
(278,776.35)
INDEPENDENCE OAKS
55,949.89
417,277.98
(361,328.09)
LYON OAKS
1,426,00
3,315,75
(1,889.75)
ORION OAKS
1,037.00
8,429.72
(7,392.72)
ROSE OAKS
1,800.00
14,357.64
(12,557,64)
SPRINGFIELD OAKS ACTIVITY CENTER
1,140.53
45,105.51
(43,964.98)
WATERFORD OAKS
28,111.80
274,998.81
(246,887.01)
RECREATION ADMINISTRATION
8,302.30
195,383.13
(187,080.83)
MOBILE RECREATION
63,854.49
304,397.06
(240,542.57)
RED OAKS WATERPARK
4.50
204,087.55
(204,083.05)
WATERFORD OAKS BMX COMPLEX
0.00
5,542.32
(5,542.32)
WATERFORD OAKS TENNIS COMPLEX
7,582.00
10,516.81
(2,934.81)
WATERFORD OAKS TOBOGGAN COMPLEX
63,515.57
101,249.20
(37,733.63)
WATERFORD OAKS WATERPARK
4,684.91
126,002,20
(121,317.29)
TECHNICAL SUPPORT
0.00
478,458.16
(478,458.16)
CONTINGENCY*
0.00
182,329.23
(182, 329.23)
TOTAL
$12,172,168.98
$5,731,672.05
$6,440,496.93
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
6-2
Monthly Activity Repor . (Combined Totals )
March, 1999
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Grand Totals
n Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Rounds Played
ingfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
r
Leagues/ Groups
Participants
Leagues/Groups
Participants
1998
1999
1998
1999
1998
1999
1998
1999
0
0
2,112
2,470 15
0
19,614
33,502
93
124
9,556
10,574 612
690
51,924
59,226
2,110
3,196 15,516
19,563 17,887
21,859
116,409
131,447
211
181 5,583
5,3101 2101
256
L 32,628
39,156
2,224A 3,338 329767 1 37,9171 18,7241 22,80511 220,575 263,331
Lea
ues
Partici ants
El998
Lea ues TD
Partici ants YTD
1998
1999
1999
1998
1999
1998
1999
0
0
545
542
7
0
4,188
8,163
0
0
131
218
0
0
1,530
2,954
01
0
2,897
3,332
67
105
12,723
19,761
0
0
211Ej
2
0
1,302
1,856
0
0
136
5
0
2,385
5,141
34
40
3,228
197
205
20,722
17,916
0
0
661
624
0
0
4,527
0
0
264
273
1
0
1,644
E2,2
4
3
250
210
32
29
2,705
0( 0 L 291121 29470 151 0 19,6141 33,502�
04/14/99
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Miscellaneous
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events*
Totals
N * Not included in totals
Recreational and,, l�ecial Events
March, 1999
0
0
0
0
4
5
820
1,025
0
0
0
0
0
3
0
300
0
0
0
0
1
3
150
450
0
0
0
0
1
0
167
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
5
680
850
0
0
0
0
2
0
458
0
0
0
0
0
14
15
0
0
0
0
0
0
5
1
1,066
233
25
47
1,293
2,115
169
232
6,292
10,440
0
3
0
0
0
20
0
0
0
0
1779
1,786
0
0
7,779
10,487
0
0
120
72
0
0
473
522
0
0
0
0
0
0
0
0
01
31
01
1,4501
871
67
1 13,010 1
12,803
22
25
1,232
1,258
186
162
6 707
11,209
46
46
5,132
3,893
139
177
14,322
10,907
0
0
2,987
5,062
0
11
19,183
30,598
0
0
0
7881
0
5
0
3,006
93 � 1241 915561 10,574 612 6901 51,924 59,226
Senior Volleyball 210 Wheelchair Basketball 108 04/14/99
Wheelchair Basketball Awareness Day 300 St. Patrick Day Dance -TGIF 80
Lunch With The Bunny 90
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpar
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
* Not included in totals
V
W
Day Use Parks, .,td Facilities
March, 1999
-Groups
Participants
Grou s TD
Partici ants YTD
1998
1999
1998
1999
1998
1999
1998
1999
0
0
0
0
211
315
3,664
5,027
0
0
0
0
678
591
2,827
2,765
0
0
01
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,866
2,945
6,531
10,308
14,791
18,670 51,767
65,347
0
0
0
0
6
0
931
6
0
0
0
0
4
2
454
26
244
251
855
881
2,197
2,281
7,692
7,997
17
15
2,436
1,768
111
122
17,200
17,191
0
0
0
0
0
0
0
0
0
0
0
0 0
0
0
0
0
0
8,130
8,374
0
0
49,074
50,279
29110
3,196 15,516
19,563
17,887
21,859
116,409
131,447
04/14/99
ITEM #8
PAVING CART PATHS
WHITE LAKE, SPRINGFIELD, AND GLEN OAKS
We have received from Purchasing the following bids for asphalt
paving of additional cart paths on the golf course:
Bush Brothers $18,800
Farmington Hills
Milford Asphalt $19,925
Milford
T & M $25,776
Milford
This project consists of adding additional paving in soft areas,
expanding cart staging areas, and lengthening paths where needed.
Approximately $6,000 will be spent at each golf course.
Staff recommends awarding the bid to the low bidder, Bush
Brothers, for $18,800, plus a ten percent contingency, for a total budgeted
price of $20,680.
There is $30,000 budgeted in the Capital Improvement Projects
budget for these projects.
8-1
ITEM #9
SHOWER TOWERS
WATERFORD OAKS WATERPARK
The original showers in the men and women's locker rooms at the Waterford Oaks
Waterpark were installed in 1976. The current condition has reached functional obsolescence;
most of the individual showers are inoperable and the overall condition of the units is sub-
standard.
Parks operations staff requests approval for replacement of six 4-person shower towers.
Two of the replacement towers are women's units that include stainless steel partition
construction. These units are expected to be in service for 20+ years.
Oakland County Purchasing received the following bid results:
Hodges Supply $13,820
Pontiac, MI
Linwood Pipe/Supply $15,082
Detroit, MI
Giant Plumbing $15,518
Hazel Park, MI
Staff concurs with Purchasing to award this purchase to the low bidder, Hodges Supply
of Pontiac in the amount of $13,820. These monies are included in the Waterford Oaks
Waterpark Operating Budget Building Maintenance line item account.
9-1
TECHNICAL �DATAi,
MATERIAL
Column Showers are constructed of type 304 stainless steel.
The column is 16 gauge, the cap is 16 gauge and the base f�`ange.
is 13 gauge. All exposed stainless 'steel parts are #4 'finish;
brass components are polished and chrome plated. Cast irotl
drain fitting with five stainless steel mounting bolts. Supply,
inlets are 3/ " type "L." copper tube.
i +'
STANDARD EQUIOMENT
Drain fitting with shower mounting,bolts, access door in lower
portion of column, circular soap tray, cuntrof valves, mixing
chamber, interior piping hydrostatically tested to 150 psi, #441
vandal -proof showerheads, cover for column cap. Columns are
1 r, f
64ai
factory assembled, tested for proper operation, and ready for
hookup to plumbing supplies. r
+
1
' !1 • fi
t,
. I
SPECIFICATION CHECK LIST
1. Typed 4CB, 4CI I or 4CO.
2. Showorhoad Height 5'O", 5'6"!or 610"
3. Valves: Bradirol single handle mixing valves, Pos-I-Pak hot
and cold valves, pressure balanced mixing" valves, etc. For
complete listing, see reverse side. ,1
4. Special Equipment: Shroud, soap system, flow control, vol- +,I
ume control, stops, etc.
4p
NUMBERING SYSTEM
1. Column Type
2. Head Heloht
3. Valve Type
4. Spacial Equip,
4CB
6'0"
BV
PS-SH
SAMPLE SPECIFICATION
Showers shall be Bradley type 4CB-6'0"-BV-PS-SH for four users
with supplies from above and vent through column.. Height of
showerhead to be 6'0". One ,f#403 Bradtrol single handle mixing ,
valve for each user. SPECIAL EQUIPMENT o include one $#485
soap spray valve for each user and a #501 stainless steel
telescoping shroud assembly to finished ceiling.
■ Bradley four -person column ,
showers conform to Government
Specification WW-P-541b, outfit SC4P.
kk
(fr..
�11�t'��•f,
1i
%�,i�
t
�`
t� t
i'l:
y{ih,�
ggJ
1
! 1 �
14"1w �7i�7tcIi
I rC�nt
r II •.�j, 1(�{{.
1 �,
t t ti�?hl+�
� �j f �
1. � r �
I Ira 1 •��'
d 1�1' 9�
v� l: �,�
�t� r�,J "�y1 "1 ,
v4CA
4CB
, 4CH
Supplies Below
Supplies Above
Supplies Below
Vent off Line
Vent thru Column
Vent thru Column
For drain information
see pages 3B/15-20
This information is subject to change without formal notice..
5r-6r'
AS SPECIFIED
*NOT AND COLD -n
COMPRESSION N
VALVES AND TYPE C .
"B" DRAIN SHOWN
4C,i�
' QI
,
Supplies Above
Vent off Ljne
°
CORPORATION
;cW142N9101'Fountain Boulevards
f'"
Menomonee Falls, Wisconsin 53051,E
TECHNICAL DATA
MATERIAL fl'
Column Showers —Column Showers constructed of type 304 stainless
steel. The column is 16 gauge, the cap is 16 gauge and the base flange'
is 13 gauge. All exposed stainless steel parts are #4 finish; brass
components are polished and chrome plated. Cast iron drain fitting
with five stainless steel mounting bolts. Column drilled and tapped to
accept partition stirrups.
Partitions —Partitions are, of sandwich -type construction; formed from
two 20 ga. re -rolled, stretcher level, Im,inimum spangle sheets, with
waterproof honeycomb cores securely bonded, under pressure, • to
sheets. Formed edges are interlocked''under tension, welded and fin-
ished at the corners. Partitions are 35'1 W x 52" H.
Stainless steel panels are 300 series,, #4 finish. Enameled panels are
✓galvanized and zinc phosphatized beforq enameling. Prime coat is vinyl
zinc chromate alkalyd, finish coat is high gloss alkalyd enamel baked
at 370F.
Standard colors are Ivory, Pacific Blue, Willow Green, Maple Sugar
✓and Pastel Yellow. Additional colors available on special order basis.
Partitions are secured to column showers and posts with 14 gauge,
type 304 stainless steel stirrups and stainless steel screws. Where par-
tition or framework attach to building construction, appropriate anchor-
ing devices must be used.
Posts —Posts are 18 ga. 11/4" square x 80" tubing in stainless steel
or enareled finishes as described above. Post Is secured to floor with
an expansion anchor and a concealed foot angle which allowsplus or
minus t/2" vertical adjustment.
Curtain Rails ---Curtain Rails are furnlshed only In 300 perles #4 finish
stainless steel cylindrical tubing.
Hardware —Post shoes are anodized aluminum, finished to' match
stainless steel. They conceal post/floor attachment and are secured to
posts with a stainless steel set screw.
All exposed fasteners are either stainless steel or chrome plated brass
and are vandal proof.
Spring clip type curtain hooks are nickel plated steel wire.
Curtains are heavy gauge white translucent vinyl with hemmed edges
and aluminum grommet re-inforced eyelets. Dimensions are 60" W x
74" H.
STANDARD EQUIPMENT,
Stainless steel column shower with drain fitting and shower mounting
bolts, access door in lower portion of column, individual soap trays,
control valves, mixing chamber and interior piping hydrostatically
tested to 150 psi, #441 vandal proof showerlieads and cover for top
of column cap. Supply inlets of 3/" type "L" copper tube. Shower unit
is factory assembled, tested for proper operation and ready for hookup
to plumbing supplies. Partitions and framework to form four private
shower compartments complete with curtains and all necessary hard-
ware and fittings to make a rigid installation.
NOTE: PARTITION AND FRAMEWORK FINISH MUST BE SPECIFIED—
. CrTucn c•rArntt FCC CTFFI nn FNAMELED MILD STEEL'
t' Ltd i FYI i t i� l�'P, ;.I t f i �, t� ' i• y,
t ,, t ��+ .. i° , e,' 51+ 1 , r'a'i
tpp I.r
t {
' A ' I�•. 51 A .,�t�i (� �f A I�t, e}
t Y i
�'�IiY�'yt
►/4MSA 4MSB WSW:
Supplies Below Supplies Above ! Supplies Below
Vent off Line Vent thru Column Von t thru Column
PARTITIONS OMITTED FOR CLARITY
This information is subject to change without formal notice..
SEE PAGE 3D/27 FOR .DIMENSIONS
SPECIFICATION�CHECK LIST
1. Type_4M ' 4MSB'4MSH or 4MSO
2. Showerhead'Height•6'0 5'6" or 5'0
3. Valves: Bradtrol single handle mixing valves, Pos-I:
Pak hot and cold valves, pressure balanced mixing
valves, etc: For complete listing, see reverse side.
4. Partition Finish. Stainless steel or enameled. if en-
ameled specify color —Ivory, Pacific Blue, Willow
Green, Maple Sugar or Pastel Yellow.
5. Special Equipment: Deluxe showerheads, soap sys-
tem, Herculite.'curtains, robe hooks etc.
NUMBERING SYSTEM
I. Multi•stall
Type
.2. Head
Height
3, Valve
Type
4, Partition
Finish
5. Special
Equipment
4MSA
5'6"
BV
SS
SF-BJ-PS
SAMPLE `SPECIFICATION. "
Privacy showers shall be Bradley Multi -stall type 4MSA i
6'6"-BV-SS-SF-BJ-PS for: four users. Shower -to be sup•
.plied from below+sWith k,vent'off. drain line. Height of
showerheads to:beV8P.,.artitlons and framework,to, be
300 series stainless. stegi. One 403 Bradtrol single hari,
dle mixing valve for each`,user. SPECIAL EQUIPMENT to
Include one No. 442 deluxe. showerhead with•universall
ball joint and one No, 485 soap spray valve for? eagh
user.
■ Bradley four -person Multi -stall 4
showers conform to Government
S ifi t'IUM DAM outfit MS4P
4M50
pec ca on
Supplies'Above .;
31—Ev y
Vent off Line �
1�.i111u 7 ,
For drain information
•
CORPORATION
see pages 3B/15-20
W142 N9101 Fountain Boulevard'
;J
Menomonee Falls, Wisconsin ;¢306t
BOATHOUSE RENOVATION
The boathouse renovation included expansion of the existing restrooms to make them
barrier free, the addition of a new vestibule, a new roof and repairs to the existing deck. The
original contract included only new T-11 I siding to the new addition. During the construction it
was noted that the siding on the 23-year old building was starting to delaminate, especially in the
areas near the ground. It was determined that the entire building required new siding in light of
all the construction that was now occurring.
A total of $7,740 was quoted by the contractor to reside the entire building with a lap
siding. Staff reviewed the quotation, and because of the construction timing, authorized the
work. The project is now completed and the contract needs to be adjusted to reflect this change.
Staff recommends the additional cost be transferred from the 1999 Capital Improvement
Project Budget contingency.
ITEM #10
SPRINGFIELD AND WHITE LAKE OAKS GOLF COURSE
ELECTRICAL EASEMENTS
One of the many items related to the construction of the golf course restrooms at the
above golf courses is the electrical installation. Due to the locations of the restrooms, new
distribution lines and transformers must be installed. In order for Detroit Edison to provide the
installation of these electrical services, easements are required. The location and appropriate
descriptions for White Lake Oaks' easements have been completed and reviewed by staff. The
location of the lines for Springfield Oaks has been approved by staff, but the final descriptions
are still being prepared.
The next step in this process is approval by the Parks and Recreation Commission. They
will then be subject to the normal county approval process used for all property easements.
Staff recommends approval of the easements, subject to appropriate county approvals and
the final description of the Springfield Oaks easements. A further explanation will be presented
at the commission meeting.
10-1
ITEM # 11
AMENDMENT TO THE 1999 OPERATING BUDGET
In accordance with the Commission's 1999 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
Parks & Recreation's Accounting
section
is in the process of
converting its Operating Equipment records
to HRFIS' Performance
Asset Management System (PAM).
Because
of this conversion,
it is
necessary to charge all current
and future
years depreciation
on
existing equipment to the 1999
Operating
Budget (the cost
of
future equipment will be expensed
in the
year purchased,
depreciation will no longer be
charged).
The requested
adjustments to the depreciation
accounts
are as follows:
Proposed
Original
Requested
Adjusted
Park
---- --------
Budget
Increase
--------- ----------
Budget
Administration $
11,500
$ 9,708 $
21,208
Technical Support
39,000
56,912
95,912
Addison Oaks
41,700
54,991
96,691
Groveland Oaks
38,700
72,115
110,815
Independence Oaks
34,500
52,994
87,494
White Lake Oaks
51,600
54,713
106,313
Glen Oaks
68,000
94,767
162,767
Red Oaks GC
37,500
66,922
104,422
Springfield Oaks GC
82,000
154,244
236,244
Red Oaks Water Park
15,000
26,692
41,692
Springfield Oaks AC
2,700
6,049
8,749
Waterford Oaks AC
22,000
28,769
50,769
Waterford Oaks Water Park
7,500
12,193
19,693
Water. Oaks Tennis Complex
850
1,157
2,007
Mobile Recreation
60,000
115,917
175,917
Waterford Oaks BMX
350
115
465
Water. Oaks Toboggan Complex
4,100
2,661
6,761
Nature Program
5,500
2,968
8,468
Rose Oaks
600
1,238
1,838
$523,100 $815,125 $1,338,225
These adjustments would increase the total 1999 Operating Expense
Budget from $12,340,586 to $13,155,711. It will not, however,
affect the 1999 CIP Budget.
Staff recommends increasing the 1999 Operating Expense Budget
total to $13,155,711 and adjusting the depreciation line item for
the Budget Centers as listed above.
ITEM #12
COMPUTERS
The Oakland County Parks and Recreation Commission, over the
past few years, has expanded its automated operations (ie: personal
computers, printers, etc.) to improve effectiveness and efficiencies, as
well as to integrate overall county software systems (ie: HRFIS, etc.) The
Commission has been leasing these personal computers (units) from
Information Technology with rates established by the county's
Management and Budget Department.
In 1997, the Commission's current number of leased units cost
$177,464. The same number of leased units in 1999 cost the budget
$310,332, a 75% increase over 1997 rates. The costs to the budget are
expected to minimally increase to $375,000 in fiscal year 2000, a 21 %
increase over 1999 rates and a 111 % increase over 1997 rates.
Staff feels these lease costs and increases are unacceptably high.
Consequently, we would like to explore alternatives to our present leasing
arrangement. This would include purchasing our own computer equipment
in some locations in order to decrease costs. In the fiscal year 2000, a
single personal computer will cost us $5,136 per year. If the life
expectancy of a computer is three years, the cost of the computer lease
would be $15,408, given no increases in the lease rate.
The purchase price for the new computers, per Purchasing, is
$3,340; depreciated over a three-year period, that would be a cost of
$1,113. The additional cost of $4,023 is for overhead.
12-1
Item # 12
ADDENDUM
Staff has reviewed the computer hardware requirements at Waterford and Red Oaks
Waterparks and determined the following:
Red Oaks
2 P.O.S. stations
1 Server
Waterford Oaks
3 P.O.S. stations
1 Server
The cost of the above hardware, based on current lease rates, would calculate out to
$15,408 per year (@ $5,136 per computer) for Red Oaks and $20,544 per year (@ $5,136 per
computer) for Waterford Oaks for a total of $35,952 per year for both. The total cost, over a three
year period, given no rate increases, would be $107,856.
Staff have received hardware quotes from Golf Reservations of America, the company
currently installing P.O.S. software at each waterpark. The total costs of the hardware as quoted
would be a one time cost of $18,912. The service contract for this hardware would cost $3,850
per year for a three year total of $30,342. This would result in cost savings of $77,424 over the
three year period if we choose to purchase the hardware as opposed to leasing it from
Information Technology.
Consequently, staff is recommending the Commission approve the purchase of the
hardware for $18,912 and the maintenance service contract for $3,840. The funds will be
transferred from the Operating Budget continency to the appropriate line item.
ITEM #13
MILLAGE RENEWAL
August 1, 2000
In order to have current and up-to-date information from residents and park -users,
staff recommends conducting a County -wide survey in Sept. 1999.
Questions will focus on awareness, attitudes and usage of the parks system, as well as
knowledge of millage cost to homeowners, and willingness to support future millage proposals.
Staff is requesting that BBDO Advertising assist with formulation of the questionnaire
and competitive selection of the research firm to conduct the telephone survey.
A similar study was completed in 1996 tabulating responses from all quadrants of
Oakland County. Cost of the research was $20,400.00. A total of 500 households was surveyed.
Copies of the findings will be available at the meeting for your review.
In addition, there will be further general discussion on other points relating to the
millage issue for the year 2000.
13-1
uburbs open wallets for open space
t Metro residents, officials often clash
r how to use the land bought for parks.
iordon Trowbridge
>etroit News
OCHESTER HII.LS —
than Detroit's most visible
auyers — developers — have
ing competition from those
Daniel Mears/The Detroit News who value nature and recreation.
ike Nykoruk of Rochester Hills says voters approved the Local governments are snap-
rchase of Riverbend Park with the understanding it ping up vacant land before it's
)uld remain undeveloped. Now, a rec center is proposed. developed. They're often backed
PARKS
'ontinued from Page IA
Nationally, zoo such ballot propos-
Is were on state and local ballots last
Iovember, 8o more than in fall 1996,
ccording to a report by the Washing-
Nn, D.C.-based Brookings Institution.
'oters passed nearly 170 of the 1998
leasures.
"Tbic is an important issue to vot-
rs,' consultant Phyllis Myers,
hu e study.
Concern about the pace of devel-
pment, a desire to protect the envi-
pnment and simple enjoyment of
pen spaces are driving the increase,
he explained.
"All these things are resonating
ith people," Myers said.
roger erupts
That was the case in Novi and
.ochester Hills, where voters in the
ue t98os and early 19gos approved
and issues and the purchase of land
)r open space and recreation.
Now, though, public meetings on
ie subject resonate with anger. Pro-
osals for recreation facilities on open
ind have drawn bitter opposition in
oth cities.
More than zoo residents came to
omplain last month when the
:ochester Hills City Council heard
so private companies describe pro-
osals for a recreation center on land
Riverbend Park, a 75-acre nature
rea along the Clinton River. This
� ednesday, the council has set aside
s normal agenda to hear public com-
ients on the plan.
In Novi, residents use words such
s "betrayal" to describe the idea of a
Af course on part of a Soo -acre city
act, bought mostly with bond money
proved by voters. Anger has been
Buying space
These are among Metro Detroit com-
munities working to preserve green
space or expand parks:
Troy: Voters this month approved up
to $5 million to buy land.
Canton Township: Officials are negoti-
ating to buy a former farm.
Northville Township: Voters last fall
approved a tax increase to buy land.
Novi, Rochester Hills: Bond sales
approved by voters will pay for land
purchases.
voiced even before a formal proposal
is on the table.
In both cases, residents say they
voted to use their money to keep land
free from any development, even for
recreation.
"The park was bought as a nature
area and for passive recreation, and
that's how it was sold to voters," said
Nykoruk, who often walks his dog in
Riverbend Park. "They passed a bond
that was supposed to be for passive
parkland"
'Read it' closely
In Novi. "a golf course was never
mentioned" for the land north of 12
Mile when voters passed a bond issue
or when council members approved
the land purchases, said neighborhood
activist Dick Zyczynski. "That might
have killed the bond proposal right
there."
But elected officials in both cities
say those perspectives ignore the
wording of the bond issues and dis-
cussions about uses for specific pieces
of land.
"A lot of people say,'I campaigned
for this bond issue and if I'd known it
wasn't all for passive recreation. 1
wouldn't have,"' said Novi Mayor
Kathleen Mcl-allen.
by voter approval of bond sales to
pay, for new parks and open space.
"We voted with our wallets,"
said Mike Nykoruk of Rochester
Hills, who supported a bond
issue to buy open land.
But buying the land can open
a debate over how to use it.
In Rochester Hills and Nord, for
instance, residents and officials
"You hand them the wording of
the ballot proposal and say, 'Read
it.
Language may be a cause of both
Oakland Counrn disputes. Each ballot
proposal called for buying land for
active and passive recreation.
To parks officials, passive recre-
ation means open space and picnic
tables. Active recreation covers ameni-
ties such as soccer fields, softball dia-
monds and, sometimes, golf courses
and pools.
But at last month's Rochester Hills
council meeting, one woman told offi-
cials: "My idea of active recreation is a
walk in the park. -
In Novi, activist Zyczynski said,
"They never really explained what
'active recreation' meant."
Paving suburbia
At the center of the opposition in
both cases is a strong desire to main-
tain untouched land in growing sub-
urbs.
"This is some of the last available
natural wetlands area in Rochester
Hills," Nykoruk said. "Unless we
secured this area, it was going to be
gobbled up"
At the same time. population
growth is pressuring cities to provide
more places to play.
"With the amount of new homes
bringing in families with children,
there's a tremendous demand for
leisure activities, even for youth," said
Mike Gouin, parks manager in Canton
Township, which is looking to expand
its land.
Northville Township Trustee Mary
Gans said the township needed more
than too acres to meet demand for
baseball and softball programs before
it began buying land.
Midge Williams. a Rochester I lilts
parent. supports the recreation center
sharply disagree overwhat voters
really endorsed when they backed
putting more acres in public hands
Some nature lovers want the land
left open and untouched. Others
want it turned into more places to
play — ball fields, swimming
pools, fitness centers
No one tracks how many
Michigan communities buy
open space for parks or preser-
vation, but specialists say such
moves are on the rise. The}
point to these examples:
plan there because it's been so hard to
find a pool for her it -year -old son,
Bert.
The family was on a waiting list six
years at one of the city's private swim
clubs before getting in last year.
Williams said parents advertise mem-
berships for sale in school newsletters,
sort of a recreation black market.
"The naysayers do come out, and
they're very outspoken," Williams
said. "But a lot of parents want this. If
people take the time to realize what's
going on here, there'd be quite a bit of
support."
Choices for empty field
What do the disputes in Rochester
Hills and Novi mean for cities such as
Troy, the most recent Metro Detroit
suburb, to approve public money for
land? Voters there also have commit-
ted to buying land, without decisions
on how, to use it.
"We still have some discussions to
have," said David Waller, a member of
the planning commission who served
on a citizens committee that backed
this month's bond proposal.
"I don't know that it's been dis-
cussed line -item -by -line -item what
we're going to do," he said. "To me, to
have it acquired and made usable is
the best solution. I'm not just talking
about space that's an empty field:'
■ Troy voters this month
approved a s47-million bond
sale that includes about s6 mil-
lion to buy land before it van-
ishes.
■ Canton Township parks offi-
cials hope to buy part of a 200-
acre farm for recreation.
■ Northville Township voters
approved a o.75-mill tax increase
in November to raise money for
parkland.
Please see PARKS, Page 7A
DOWNTOWN DEVELOPMENT AUTHORITY RESOLUTION
There will be a driving/stop-and-get-out tour of Lyon Oaks County
Park directly after the meeting.
We are planning to show the commissioners places of significance
within the park; a plan will be spelled out to you before the end of the
meeting.
Please dress casually and for out of doors. The tour, however, will
be canceled if it rains.
14-1
RESOLUTION FOR: DOWNTOWN DEVELOPMENT AUTHORITY
To: Oakland County Parks and Recreation Commission
WHEREAS P.A. 1975, No. 197, provides for the establishment of Downtown
Development Authorities (DDA); and
WHEREAS pursuant to statute, a municipality may create a DDA Authority when it has
determined that "it is necessary for the best interests of the public to halt property value
deterioration and increase property tax valuation where possible in its business district..."; and
WHEREAS the Oakland County Treasurer was notified by the Charter Township of Lyon
and the City of Novi of their intent to establish a Downtown Development Authority; and
WHEREAS Public Hearings were held to consider the adoption of the proposed
ordinance to establish a D.D.A.; and
WHEREAS pursuant to M.C.L.A 125.1653 (3) a governing body of a taxing jurisdiction
levying ad valorem property taxes that would otherwise be subject to capture, may exempt its
taxes from capture by adopting a resolution to that effect and filing a copy with the clerk of the
municipality proposing to create the authority, not more than 60 days after a Public Hearing on
the adoption of the proposed ordinance creating an authority; and
WHEREAS, Miscellaneous Resolution #97157 establishes a policy that requires the
capture and return of County taxes be the same as the capture and return of the lowest level of
participation of other jurisdictions' taxes in each Downtown Development Authority (D.D.A.) ,
Tax Incremental Finance Authority (T.I.FA.), and Local Development Finance Authority
(L.D.F.A.), Miscellaneous Resolution #97157 also allows for exceptions to the policy upon a
majority vote of the Oakland County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that Oakland County Parks and Recreation
Commission exempts its ad valorem property taxes from capture by Lyon Townhip, City of Novi
or any governmental agency that the Oakland County Board of Commissioners exempts for its
proposed Downtown Development Authority.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the
Oakland County Board of Commissioners.
I move the adoption of the foregoing resolution.
Moved by _
Supported by
Date
14-2
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Attached is a copy of an updated Master Calendar as of May's meeting. Please note those meetings
that are scheduled for locations other than the administration office.
---On Saturday, April 24, nearly 100 volunteers provided more than 650 service hours at Orion oaks in
support of the 10th Annual "Friends of Orion Oaks" Spring Volunteer Work Day. The volunteers collected
15 cubic yards of debris from the park perimeter roadsides, planted 60 hardwood saplings, provided
maintenance to hiking trails, completed improvements to Lake Sixteen fishing docks, and planted over
1,000 pine seedlings.
---The first of 11 free woodchip/compost days was held at Orion Oaks on Saturday, April 24. There were
124 vehicles that hauled away nearly 400 cubic yards of woodchips and/or compost.
---Attached is a summary comparison of the group sales at Waterford Oaks for 1997/98 for your
information.
---Oakland County Parks and William Beaumont Hospital are cooperatively applying for a grant from the
U.S. Department of Education for a new program, the Community Connection. Additional details are
attached for your information.
---Mailed along with your agenda is an updated copy of the local golf courses' fees and charges for 1999.
---Also enclosed is a copy of a letter from Ms. Chris Tarr, a neighbor of Orion Oaks County Park, with her
comments regarding the park. Staff's response follows her letter.
15-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
1999 MASTER CALENDAR
DAY
DATE
FUNCTION
FRIDAY
MAY 7
COMMISSION/LEGISLATIVE OUTING -WHITE LAKE
WEDNESDAY
MAY 19
COMMISSION MEETING - TENTATIVE
WEDNESDAY
JUKE 2
REGULAR COMMISSION MTG
WED. THRU SAT.
JUNE 9-12
SPECIAL PARKS - CINCINNATI, OHIO
WEDNESDAY
JUNE 16
REGULAR COMMISSION MTG - WATERFORD OAKS
THUR. THRU SUN.
JULY 15 - 18
NACO CONFERENCE - KANSAS CITY (INFO ONLY)
WEDNESDAY
JULY 14
COMMISSION MEETING & BUDGET WORK SESSION
WEDNESDAY
AUGUST 4
REGULAR COMMISSION MTG - INDEPENDENCE
OAKS NATURE CENTER
WEDNESDAY
SEPTEMBER 1
REGULAR COMMISSION MEETING -ADOPT BUDGET
FRIDAY
SEPTEMBER 10
WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS
WEDNESDAY
SEPTEMBER 15
COMMISSION MEETING - TENTATIVE
WEDNESDAY
OCTOBER 6
REGULAR COMMISSION MEETING
WED. THRU SUN.
OCT. 20-24
NRPA CONGRESS - NASHVILLE, TN
WEDNESDAY
NOVEMBER 3
REGULAR COMMISSION MEETING
WEDNESDAY
NOVEMBER 17
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 1
REGULAR COMMISSION MEETING
C:\WPDOCS\COMM\MSTR99UP.CAL
April 19, 1999
15-2
Oakland County Parks and Recreation Commission
Group Sales Summary
The following is a list comparing 1997/1998 Group rentals for Waterford Oaks:
1997
1998
Courtside Pavilion
16
34
Group Picnic Area I & II
12
22
Lookout Lodge
34
51
Waterford Oaks Waterpark
168
233
Red Oaks Waterpark
232
233
Birthday Parties (both waterparks)
32
58
Fridge
75 (87% of Monday nights were booked)
The number of completed benches for the Memorial Bench Program for 1998 was 20.
The number of cold -call contacts to small -medium size
companies in Oakland County for the year was
522.
The Group Sales Division has implemented some new programs for 1999:
Waterparks:
Consignment Tickets - These tickets will be sold at Waterford Township Parks and Recreation as a test
run for 1999. The tickets will sell for $1.00 off the gate price and be sold to Oakland County residents
only. Waterford Township Parks and Recreation will receive a Mobile Recreation CAP visit for
participating in this new program, rather than a percentage of the revenue.
Advance Tickets - These tickets will be sold at the Group Sales Office and offered to groups utilizing
the Red Oaks and Waterford Oaks Waterpark Shelters and the Waterford Oak picnic shelter areas. The
tickets will sell for $1.00 off the gate price and must be purchased one week prior to the scheduled event.
This will ensure that everyone has a ticket to enter the waterpark on the scheduled day of their event.
There will be no refunds for Consignment Tickets or Advance Tickets. Groups with unused
Advance Tickets may use them any time during the 1999 waterpark season after their scheduled
event has occurred. Consign-ment tickets may be used one time and are valid seven days a week
based on availability.
Affiliate and School Groups - Special Promotion June 1-18, 1999. A $1.00 off the regular group rate
will be given to those groups booking during the promotion period.
Day Use Parks:
The Group Sales Division is promoting our speakers bureau and doing more one-on-one presentations
with companies. We are also working to bring in more larger -scale groups. This is a definite challenge,
as we are in need of larger group areas and more parking to accommodate such groups.
We already accommodate: Textron (700+), BSI (500+), Merideth Corporation (500+) at Waterford Oaks;
Compuware (2,000+ patrons) at Addison Oaks in September; and General Motors Milford Proving
Grounds (2,000+ patrons) at Waterford Oaks Waterpark in September after the waterpark closes.
The Group Sales goal for 1999 is to increase the number of groups by 10%. We would also like to see
an increase in the number of groups at all of the day use parks as well. To reach this goal, each person
that calls to book a group will be offered a presentation and picnic planning session. So far this has
worked well with many of the groups calling to book for 1999; the number of presentations and bookings
is increasing.
15-3
COMMUNITY CONNECTION
Oakland County Parks and William Beaumont Hospital are cooperatively applying for a
$130,000 grant from the U.S. Department of Education - Office of Special Education
and Rehabilitation Services. Community Connection is an innovative, barrier -free
program designed to bridge the gap between current rehabilitation programs offered
nationwide for individuals who acquire a physical disability, and community leisure and
recreation programs. The project promotes socialization, mobility, independence, and
community integration through a partnership and seamless referral system between
William Beaumont Hospital and Oakland County Parks.
Through Community Connection, adults in the southeastern Michigan area with severe
physical disabilities, such as cerebral vascular accidents, spinal cord injuries, Multiple
Sclerosis, Cerebral Palsy, amputations, and traumatic brain injuries, will have the
opportunity to participate in this seamless referral system.
Community Connection Outline:
• Outpatient recreational therapy
• Series of clinics
• Community classes/programs
• Leisure resource phone line
• Return to Recreation guide
Time Line:
William Beaumont
Oakland County Parks
Oakland County Parks
William Beaumont
William Beaumont/
Oakland County Parks
April, 99 Receive Grant Package
May, 99 Grant Deadline
July, 99 Selection of Applications
October, 99 Grants Funded
15-4
Pecky D. Lewis, Jr., Chairman and
Oakland County Parks and Recreation Commission
Administrative Office
2800 Watkins Lake Rd.
Waterford, MI 48328-1917
Dear Mr. Lewis and the Parks Commissioners,
Chris Tarr
P.O. Box 287
Lake Orion, MI 48361
April 7, 1999
OAKPARKS & R� REAT�UN�
ON COMM.
A PR G 8 1999
I am a neighbor and frequent user of Orion Oaks County Park. I also sit on
the Friends Committee for the park and have served as a volunteer on
numerous workday projects. Through that involvement it has come to my
attention that the Master Plan for the park is due to come up for revision
soon.
I have lived in this area for most of the last 35 years and have sadly
witnessed enormous transfiguration of the natural landscape and rural
character due to rampant development. Everytime I step foot on the park
grounds at Orion Oaks, I am grateful that there is a place like this left,
where nature is left alone and the impact of humans is at a minimum. This
place that is home to many diverse forms of wildlife and includes
numerous ecosystems is a rare treasure in a milieu where the land is
generally viewed as a commodity to be exploited and profited from. I
have experienced the park in every season, time of day, weather condition,
and it always lifts my heart to be there, to feel the peace and quiet, to
watch the continuous changes, the abundance of plant and animal life that
is there.
Recently, I have been noticing that more and more people are availing
themselves to this wonderful natural resource. Whether it is walking their
dogs, biking, jogging, sledding, skiing, hunting, bird -watching, fishing,
photographing wildlife, I am seeing the park play an increasingly
important part in the lives of people of the surrounding community. There
15-5
is no question in my mind that, as more people discover it, Orion Oaks will
continue to affect the quality of life in this area.
Besides its- aesthetic and recreational value, the park has the potential to
serve as an enormous educational resource for the community. As you
may know, the Lake Orion School District has been developing a parcel of
land adjacent to Orion Oaks park into a nature and science center. The
wide diversity of eco-systems and wildlife at Orion Oaks park lends itself
perfectly to extending the educational possibilities there.
I am writing to urge that when it comes time to review the Master Plan for
the park, you strongly consider keeping Orion Oaks park as it is. It is a
rare and precious treasure whose value can never truly be measured in
dollars and cents. When so much of the living world is being destroyed
around us, it is an opportunity to demonstrate to your constituents, as well
as our young people, that our natural resources are something to value,
cherish and protect.
Respectfully,
Chris Tarr
cc: Ralph Richards, Executive Officer
Dan Stencil, Chief of Park Operations
15-6
Eric Coleman
Pecky D. Lewis, Jr.
Fred Korzon
Chairman
George W. Kuhn
KLAND Ralph Richard
Richard Skarritt
Thomas A. Law
Executive Officer
Vice Chairman
Nancy McConnell
Jon J. Kipke
Richard D. Kuhn, Jr.
Charles E. Palmer
-
COUNTYPARKS Assistant Manager
Secretary
J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858.1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
April 28, 1999
Chris Tarr
P.O. Box 287
Lake Orion, MI 47361
Dear Ms Tarr:
Thank you for your recent letter expressing your interest in the Orion Oaks County Park.
A copy of your letter will be provided to each of the Oakland County Parks and Recreation
Commission members as part of their meeting packet for their next meeting on Wednesday,
May 5.
Your letter will be kept on file. It will be reviewed during the master plan revision
process, which is anticipated to occur within the next several years.
Public input is valued by our Commission and staff as part of the master plan planning
process. There will be additional opportunities for public input and also during a to be scheduled
public hearing.
If you should have any additional comments concerning Orion Oaks or the Oakland
County Parks in general, please contact me at 248-858-0909.
Thank you for your interest in the Oakland County Parks.
Sincerely,
Ralph Richard
Executive Officer
15-7
LYON OAKS STATUS REPORT
Following is a project update and tentative schedule for the bidding and construction of the
Lyon Oaks golf course, clubhouse, and day use park.
• Golf Course: Plans and specifications have been completed with staff scheduled to review
them the week of May 10. If reviews are positive, the bidding package is scheduled to be
released the week of May 17. Bids will be due on June 10 or 11 and the next week the
bids reviewed and staff recommendation completed.
Presentation of bids, with potential commission approval, to be made at the June 23
commission meeting. Construction to commence after contracts are signed, with the
course opening spring or summer of 2001.
Plans for the Clubhouse/Golf Course /Day Use Park Maintenance Center and Day
Use Park are partially completed. Some changes were required as a result of a review by
Oaks Management which delayed the progress of the plans. The plans for both the
clubhouse and the day use park are scheduled to be completed in late July. There will
be several progress reports and reviews at various intervals.
If no significant changes are made to the plans, they both will be scheduled for bid in
August 1999, with a presentation and potential commission approval at the September 15
commission meeting. Construction would then commence in late fall, with the clubhouse
being completed and opened in August 2000, and the day use areas opening in fall of
2000. (Construction schedules are tentative and do not reflect weather conditions.)
Items pending:
• Wetlands Permit - approval in late May 1999
• Conservation Easement - approval by DNR - June 1999
• Township Approvals - completed, contingent upon hydrological tests
• Hydrological Test and Well Installations - May 1999