HomeMy WebLinkAboutAgendas/Packets - 1999.11.03 - 40035a KLAND.
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
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Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
Jon J. Kipke
Assistant Manager
October 27, 1999
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr
Secretary
A meeting has been called of the Parks And Recreation Commission as follows:
Eric Coleman
Fred Korzon
George W. Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, November 3, 1999
9:00 A.M.
PURPOSE . . . . . . . . . . . Regular
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
1 12 �
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI48328
November 3, 1999
I. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for October 6, 1999 Commission Meeting.
4. Public Comments.
5. Approval of Payment: Interdepartmental Payment Register:
August (FM 11) 1999
September (FM12) 1999
Journal Voucher Register;
July, August and September, 1999
Oak Management, Inc. Credit Register:
July, August and September, 1999
Payment Register:
Voucher Report Period, August (FM) 1999
C.I.P. Voucher Report Period, August (FM 11) 1999
Voucher Report Period, September (FM) 1999
C.I.P. Voucher Report Period, September (FM 12) 1999
6. Activity Report for September, 1999.
7. Carl's Golfland Recognition. S. Dorey / 858-7596
8. Award Presentation. R. Richard / 858-0909
9. Horse Barn - Springfield Oaks, R. Richard / 858-0909
J. Figa / 858-4620
10. Software Conversion -
Addison, Groveland and Independence Oaks. F. Trionfi / 858-4607
11. Lyon Oaks Fleet Vehicle Request. C4"
12. Lyon Oaks Update. J. Figa / 858-4620
13. Executive Officer's Report. R. Richard / 858-0909
14. Old Business.
15. New Business.
16. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 6, 1999
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Thomas Law, Nancy McConnell, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon, George Kuhn, Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator - Administration
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Sue Delridge, Chief of Recreation
Daniel Stencil, Administrator - Parks Operations
Bob Rhein, Buyer
Joseph Colaianne, Assistant Counsel
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the minutes of the public hearing
of September 1, 1999, as written.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Coleman, supported by Mr. VanderVeen to approve the minutes of the meeting
of September 1, 1999, as written.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
3-1
(Commission Meeting, October 6, 1999)
STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 1999, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for August, 1999, was accepted as filed.
After discussion on the golf courses, Commissioner Law requested staff consider adjusting the weekend golf
tee time reservation policy by allowing residents to make their reservations one day before non-residents.
TWELVE TOWNS DRAIN PROJECT - RED OAKS:
Joe Colaianne, Assistant Counsel from Oakland County Corporation Counsel, gave the history of the Red Ru n
Drain, the agencies involved in the upcoming drain expansion project, and the issues directly involving the
Parks Commission and Red Oaks County Park.
Mr. Colaianne specifically noted the following issues that will directly affect the Parks Commission:
• Restoration costs for the golf course; project cost vs. budget plans
• Lease or acquisition of property currently occupied under lease with SOCRRA
• Lease between Parks Commission and Red Oaks Golf Dome and Sports Village
Mr. Colaianne recommended staff encourage the Drain Commission's engineering staff to meet with Parks
staff to discuss the preliminary project design plans to see if there are additional ways to minimize the golf
course destruction. He also suggested it may be beneficial to have staff attend the Advisory Committee and
Drain Board meetings, or maintain communication with them, on any issues that affect Parks and Recreation.
Commission discussed additional possible courses of action, including hiring independent counsel to review
the lease with SOCRRA; hiring a golf course designer to provide an estimate of restoration costs; and sendin g
a letter to the Drain Board requesting we be kept informed of any issues that affect Parks and Recreation.
Moved by Mr. VanderVeen, supported by Mr. Coleman to authorize Chairman Pecky Lewis,
Jr., send a letter on behalf of the Parks and Recreation Commission to the Oakland County
Drain Board requesting they ensure Parks staff is informed of all issues on the Twelve Towns
Drain Project that may affect the Parks Commission.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
1999 OPERATING BUDGET AMENDMENT_:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the transfer from the FY1999
Operating Budget Contingency in the amount of $10,500; $2,600 to the Waterford Oaks
Toboggan Complex Building Maintenance, and $2,300 to the Grounds Maintenance line
items; plus $5,600 to Mobile Recreation Equipment Repair and Maintenance line item.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
3-2
(Commission Meeting, October 6, 1999)
NAYS: (0)
Motion carried on a voice vote.
:s
As per the information filed in the agenda, the following bid was approved as recommended by staff and
Purchasing:
Moved by Mr. Coleman, supported by Mrs. McConnell to award the bid for the purchase of
the four each 20 ft. x 40 ft. frame tents complete with sides, two each for Independence Oaks
and Mobile Recreation, from the low bidder, Armbruster Manufacturing Co., in the amount
of $19,950.00. Funds will be transferred to Independence Oaks and Mobile Recreation's
Small Tools/Equipment line items ($9,980.00 each) from FY2000 Operating Budget
Contingency.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS UPDATE:
Chief of Design and Development Joe Figa updated the Commission on the progress of the golf course
construction at Lyon Oaks County Park, noting the contractor is currently on schedule.
Executive Officer Ralph Richard noted that discussion has been taking place on the need for a distinctive
name for the golf course at Lyon Oaks. Any input/suggestions from the Commissioners should be directed
to Mr. Richard.
HYDROLOGICAL STUDY AND WELL INSTALLATION:
Chief of Design and Development Joe Figa explained changes in the well installation portion of the
development project at Lyon Oaks and requested Commission approval of the additional costs.
Moved by Mr. Law, supported by Mr. Coleman to approve the expenditure of $14,860.52 to
Soils and Materials Engineering, Inc. for additional costs incurred as part of the hydrological
study and well installation at Lyon Oaks.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
3-3
(Commission Meeting, October 6, 1999)
---The Class C liquor license has been obtained by Oak Management for the clubhouse at Lyon Oaks. Staff
reported that the Parks own the license and Oak Management must petition the Liquor Control Commission to
use it. The lease with Oak Management states that Oak Management must reassign its interest in the license
back to the county at the end of the lease.
---Requests For Proposals have been sent out for the master plan revision of Orion Oaks.
---Administrator of Parks Dan Stencil updated the Commission on the needy family camping at Groveland Oaks
---Mr. Richard reviewed a letter sent to Oakland County Commissioner Nancy Dingeldey in answer to her
questions regarding sewer/water issues at Lyon Oaks.
The next meeting will be at 9 a.m. on Wednesday, November 3, 1999.
The meeting was adjourned at 10:47 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
November 3, 1999
INTERDEPARTMENTAL PAYMENT REGISTER:
August (FM 11) 1999
September (FM 12) 1999
JOURNAL VOUCHER REGISTER.
July, August & September 1999
OAK MANAGEMENT, INC. CREDIT REGISTER:
July, August & September 1999
PAYMENT REGISTER:
Voucher Report Period, August (FM 11) 1999*
C.I.P. Voucher Report Period, August (FM 11) 1999*
Voucher Report Period, September (FM 12) 1999*
C.I.P. Voucher Report Period, September (FM 12) 1999*
TOTAL
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
$850,282.56
838,303.84
116,330.40
7,547.25
344, 810.82
137,748.72
358,656.54
175,859.69
$2,829,539.82
5-1
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of August, 1999
Source
Department/Fund
Purpose
Amount
12/IN004571
O.C. Motor Pool Fund
-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,
ing., R.O.W.Park, SAC, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;
h. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,Red Oaks, S ring.,
iggism
ater. &Mob. Rec.;Equip. Maint.-Tech. Su ., Add.Grove., Inde ., Wh.Lk.,
ring., R.O.W.Park, Water. &Mob. Rec., Trucks & Buses
30,980.29
12/IN004573
O.C. Radio Communications Fund
Acct, Rec.-Admin.; Communications-Rec. Admin., Add., Grove., Indep., Water., W.O.W.Park &
Mob. Rec.;Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;
Equi . Maint.-Add., R.O.W.Park & W.O.W.Park
9,343.63
12/IN004600
O.C. Printing, Mailing & Co ier Fund
Public Info.-Admin.;Off. Sup.-Admin., Rec. Admin., Inde ., Glen Oaks, Red Oaks, S ring.,
R.O.W.Park &Mob. Rec.
2,792.6'
12/IN004610
O.C. Materials Management Fund
Acct. Rec.-Admin.;Off. Sup.-Admin.; Hskp. Sup. -Add., Grove., Indep., Wh. Lk., Spring. &
Nat. Cntr.;Grounds Maint.-Add.;Misc. Exp.-Add. & Grove.
4,400.56
EEUIEPRO�05201O.C.
Payroll Fund
Payroll charges for pay period ending 3/9-9-All Parks
333,342.53
12/PR005297 & 5298
O.C. Payroll Fund
Payroll charges for pay period ending 8/27/99-AII Parks
272,048.88
12/FB409986, 987 & 988
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 8/13/99-AII Parks
75,683.48
12/FB410237, 238 & 239
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 8/27/99-AII Parks
69,789.35
14/IN000404
O.C. Facilities & O erations Fund
Bldg. Maint.-Admin., Rec. Admin. Tech. Sup. Wh. Lk. Glen Oaks Red Oaks Spring.,
R.O.W.Park, SAC, W.O.W.Park, Tennis Complex, BMX, Tob. Complex & Nat. Cntr.
1,281.78
18/C1993503
O.C. Tele hone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec. &Nat. Cntr.
7,696.51
43/IN000032
O.C. Sheriffs Department Fund
Security Exp., 7/17/99 thru 8/13/99-Add., Grove., Orion, Indep., Wh. Lk., Glen Oaks, Spring.,
R.O.W.Park, SAC, Water. & W.O.W.Park
40,152.46
61/IN000251
O.C. Drain Commission Fund
Water & Sewer Exp., 4/16/99 thru 7/22/99-Glen Oaks
1,773.23
' 61/IN000258
O.C. Drain Commission Fund
Water & Sewer Exp., 8/1/99 thru 8/31/99-Add. & Add. Conf. Cntr.
99725
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $850,282.56
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of September, 1998
Source
Department/Fund
Purpose
Amount
1211N004658
O.C. Radio Communications Fund
Communications-Rec. Admin, Add., Grove., Indep, Water., W.O.W.Park & Mob. Rec.;
Radio Maint.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,
-
Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;Equip. Maint.-Add.
$4,206.21
12/IN004663
O.C. Materials Management Fund
Acct. Rec.-Admin, -Off. Sup.-Admin. & Water.; Hskp. Sup. -Add., Inde ., Wh. Lk., Spring.;
Grounds Maint.-Add. & Indep.;Misc. Exp.-Add., Grove. & Water.
3,003.03
12/IN004678
O.C. Equipment Fund
Off. Sup.-Admin.
52.50
12/IN004680
O.C. Printing, Mailing & Copier Fund
Public Info.-Admin.;Off. Sup.-Admin., Rec. Admin., Add., Grove., Indep., Glen Oaks, Red Oak
Spring. & Mob. Rec.;Sp. Events, Car Classic-Indep.
3,860.78
12/IN004689
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin, Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,
Red Oaks, S ring., R.O.W.Park, SAC, Water.,-W.O.W. Park, Mob. Rec. & Nat. Cntr.;
Insurance -Tech. Sup., Add., Grove., Indep., WI,. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W.Park, Water. & Mob. Rec.;E ui . Maint.-Tech. Sup., Add. Grove., Indep. Wh. Lk.
Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water. & Mob. Rec., Trucks & Buses
237,140.70
12/1N004690
O.C. Bldg. & Liability Insurance Fund
Misc. Exp., Hep. B Shots/DOT Drug Testing -Grove., & Wh. Lk.
64A7
12/JV005044
O.C. General Fund
Per Deim paid to Park Commissioners E. Coleman, T. Law, C. Palmer, D. Vanderveen &
D. Williams for meetings-Admin.
630.00
12/PR005390, 5391 & 5392
O.C. Payroll Fund
Payroll charges for pay period ending 9/10/99-All Parks
225,954.89
12/PR005493 & 5494
O.C. Payroll Fund
Payroll charges for pay period ending 9/24/99-All Parks
204,402.87
12/PR005606 & 5607
O.C. Payroll Fund
Payroll charges for pay period endin 9/25-9/30/99-AII Parks
79,635.68
12/FB410483, 484 & 485
O.C. Frin e Benefits Fund
Fringe Benefit charges for pay period ending 9/10/99-AII Parks
65,107.48
12/FB410728, 729 & 730 1O.C.
Fringe Benefits Fund
Fringe Benefit charges for pay period ending 9/24/99-All Parks
63,152.58
12/FB411000, 001 & 002
O.C. Fringe Benefits Fund
Fringe Benefit charges fo_ r pay period ending 9/25-9/30/99-AII Parks
26,165.42
14/IN000415
O.C. Facilities & Operations Fund
Bldg. Maint.-Admin., Rec. Admin. Tech. Sup. Wh. Lk. Glen Oaks Red Oaks Spring.,
R.O.W.Park, SAC, W.O.W.Park, Tennis Complex, BMX, Tob. Comlolex &Nat. Cntr.
1,006.64
18/C1993903
O.C. Tele hone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec. & Nat. Cntr.
8,784.30
18/IN000094
O.C. Information Technology Fund
Training, computer classes-Admin.; Info. Technology Operations-Admin., Rec. Admin,
Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water
W.O.W.Park & Nat. Cntr.; Info. Technology Development Admin. (July. Aug. & Se t. 1999)
73,312.00
Oakland County Parks and Recreation Commission
._t.._A—. rtmental Payment Register
v-i
Oakland County Parks and Recreation Commission
Journal Voucher Register
Jul., Aug. & Sep., 1999
Source
Department/Fund-
Purpose
Amount
12-JV004480/006
Management &Budget
Spring 1999 auction expense. Offset against revenue of $7,641.00.
$631.14
12-JV005011/036
Management & Budget
Short-term disability: 7/99 - 8/99 Addison Oaks)
272.00
12-JV005121/025
Management & Budget
Short-term disability: 9/99 (Administration)
638.40
12-JV005121/026
Management & Budget
Short-term disability: 9/99 (Technical Support)
413.00
14-JV000484/001
Facilities & Operations Fund
Operating Transfer Out / Payment #1 on O.C. Building Authority Bonds,
109,735.86
Series 1998 (Lyon Oaks Project), net interest & processing fee
14-OT000035/001
Facilities & Operations Fund
Restroom Renovation - Independence Oaks Boathouse project
4,640.00
$116,330.40
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jul., Aug. & Sep., 1999
Source
Park/Budget Center
Purpose
Amount
53-JV001387/001
White Lake Oaks
UPN Closest to Pin Contest
$81.90
53-JV001388/001
Administration
P&R Planning Meeting
55.60
53-JV001406/001
Springfield Oaks
UPN Closest to Pin Contest
129.50
53-JV001415/001
Springfield Oaks
Carpet Installation - clubhouse
2,817.00
53-JV001417/001
Glen Oaks
Septic Service
200.00
53-JV001460/001
Administration
Lewis E. Wint Nature Center Re -dedication
850.25
53-JV001515/001
Recreation Administration
Warren Orlick Golf Outing
380.00
53-JV001516/001
Administration
Scamp/Wint Golf Outing
180.00
53-JV001605/001
Red Oaks Waterpark
1999 Birthday Parties
273.00
53-JV001605/002
Waterford Oaks Waterpark
1999 Birthday Parties
2,580.00
$7,547.25
Monthly Activity Repor,, Combined Totals )
September, 1999
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Grand Totals
nOak
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
l Oaks
Rounds Played
ingtield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
Lea ues/ Groups
Participants
Lea
ues/Grou s
Partici ants
1998
1999
1998
1999
1998
1999
1998
1999
132
107
27,370
22,890 2,436
2,299
235,380
229,273
132
176
18,022
16,677 2,269
2 744
274 787
278,314
7,245
9,101
69,440
84,465 93,861
99 886
820 701
836,149
53
51
6,742
7,554 566
588
L 80,979
91,361
7,562 9,435 1219574 1319586 99,132 105,517 1,411,847 19435,097
Lea
ues
Participants
Lea ues TD
Partici ants TD
1998
1999
1998
1999
1998
1999
1998 j
1999
39
30
6,197
4 390
786
776
6,835
P16,008
53,746
0
11
2,436
2,377
0
48
16,259
20
19
2,900
3,058
215
245
33,832
42,287
1 141 12' 5,3491 5,0421 4121 3641 46,690 44.377
23
28
2,088
2,007
499
551
25,140
25,289
0
1
2 978
3,206
5
4
21,306
23 844
27
20
7,383
7,712
4,19
362
107,854
107,331
48
23
5,794
3,540
717
552
48,619
8
2
2,528
2,328
17
4
L16,819
17,139
1
9
599
522
81
67
5,503
132
107
27,370
22,890
2,436
2,299
235,380
229,273
10/28/99
Mobile Recreation
Airsport
Climbing Wall
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Miscellaneous
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events*
Totals
ON
I
' * Not included in totals
Recreational and 11 ecial Events
September, 1999
Groups
Partici ants
Grou s TD
Partici ants YTD
1998
1999
1998
1999
1998
1999
1998
1999
12
16
2,460
3,280
176
168
36,080
34,440
0
2
0
200
0
47
0
4,700
10
5
1,500
750
66
60
9,750
10,200
0
2
0
334
70
61
10 522
10,187
2
1
334
167
85
35
12,315
5,845
0
0
0
0
74
66
9,120
7,920
9
6
1 530
1,020
125
104
21,080
17,680
7
4
1,603
916
115
102
25,869
23,358
25
26
0
0
166
161
466
0
9
7
2,097
1,631
101
105
22,968
24,465
27
35
967
1,575
409
632
15,332
28,440
01
261
01
01
01
3671
01
0
0
0
1543
1636
0
0
17178
20,001
0
0
359
208
0
0
4,670
3,104
0
0
742
0
0
0
13 910
19 363
01
01
3,380
17810
123
88
30,320
24,413
27
44
1,400
3,091
497
488
24,463
30 123
4
2
107
59
262
260
20,744
14,075
0
01
3,149
3,391
01
11
1 55,341
1 66,811
0
01
01
2601
01
36
0
1 14,695
132-1 1761 18,022 16,677 21269 2,744 2749787 2789314
Senior Softball 35
Wheelchair Football 90
Inclusive Golf Outing 45
TGIF
Senior Volleyball
75 10/28/99
15
dison Oaks Pa
Campers
Day Use
Day Campers
oveland Oaks
Campers
Day Use
Day Campers
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
* Not included in totals
ON
Day Use Parks . d Facilities
September, 1999
Groups
Participants
Grou s TD
Partici ants TD
1998
1 1999
1998
1999
1998
1999
1998
1 1999
3111
5061
7,5811
9,893
2,469
2,832
49,857
53,322
1,294
1,259
9,836
11,589
13,098
11,370
74,258
60,458
0
0
01
0
01
01
0
0
544
507
20 864
20 100
4 990
4,106
138,189
138 088
765
908
2,774
3,321
12,115
11,202
44,905
47,760
0
0
0
0
0
12
1,835
2,189
3 739
5 306
13 087
18 571
53 672
61,346
187,884
211,557
0
1
0
1,000
128
159
12,016
12,635
0
3
85
921
221
18
1,073
519
592 610 2,0741 2,136 6,9061 8,4251 24,2041 25,245
r 221 23 � 3,243 � 3,9741 2701 276 � 40,612 � 43,571
0
1
1,8491
6,1341
2361
235
85,254
90,993
0
0
0
0
225
181
72,223
60,776
0
0
11,290
11,629
0
01
129,003
132,607
7,2451 9,1011 69,4401 849465 9398611 99,8861 82097011 8369149
10/28/99
ITEM #7
CARL'S GOLFLAND RECOGNITION
Carl's Golfland has been instrumental in the development of the
Warren Orlick Inclusive Golf Outing for three years. This event has been very
successful in educating the individuals with disabilities, as well as staff and
volunteers, on how easy it is to adapt this sport for everyone.
Carl's is the event sponsor. They have donated over $7,500 in cash
and prizes to this program, which has enabled us to provide scholarships to
disabled golfers and to create opportunities for individuals with disabilities to
participate in sports.
Roger McCarville, a disabled golfer and avid volunteer/supporter of
our parks, was a key to securing Warren Orlick and Carl's Golfland.
7-1
ITEM #8
AWARD PRESENTATION
Executive Officer Ralph Richard will present a Beautification Award
received from Farmington Hills.
8-1
ITEM #9
HORSE BARN
SPRINGFIELD OAKS
Mrs. Holli Day, a member of an equestrian group, has approached
Oakland County and Oakland County 4-H with a request to build a horse
pavilion on the grounds at Springfield Oaks.
Staff has met with her, along with Commissioner J. David
VanderVeen, and feel this is a worthwhile venture.
Mrs. Day is planning to raise the $100,000 in funds necessary to
build this facility.
The parties involved have met at the park and agreed on a location
for the pavilion; we believe it will make a nice addition to the park.
Mrs. Day will be at the meeting to make a formal presentation.
9-1
ITEM #10
SOFTWARE CONVERSION
ADDISON, GROVELAND, AND INDEPENDENCE OAKS
Addison Oaks has been using a registration software program at their
facility since 1990. Groveland Oaks and Independence Oaks are currently using
the same program to a lesser degree. We have been informed this program is
not Y2K compliant and will no longer be supported.
Omni Computer Consultants, Inc. is completing the Creation Section
database conversion and is currently under blanket contract with the county.
Consequently, staff is requesting commission approval to contract with Omni
Computer Consultants, Inc. of Grosse Pointe Farms, Michigan, to convert the
current database program to Microsoft Access.
Groveland Oaks and Independence Oaks are scheduled for the Microsoft
Access conversion program upon completion at Addison Oaks. The conversion
at all three parks, which includes the transfer of over 17,000 data files, will be at
a cost of $48/hour (approximately 660 hours of conversion time) not to exceed
$32,000.
The $32,000 will be transferred from operating budget contingency to the
Addison Oaks, Groveland Oaks, and Independence Oaks computer operations
line item at a suggested distribution of $16,000 for Addison Oaks (50%), $8,000
for Groveland Oaks (25%), and $8,000 for Independence Oaks (25%).
10-1
ITEM #11
FLEET VEHICLE REQUEST
LYON OAKS
With the work on the golf course being done at Lyon Oaks, we
anticipate transferring full-time staff there at the beginning of April.
To accommodate this move, staff is requesting three vehicles be
added to the Parks' fleet. To accomplish this, we must receive your
approval, then forward the request to Purchasing and the Board of
Commissioners.
ITEM #12
LYON OAKS UPDATE
Mr. Figa will update the Commission on how the golf course project
is progressing at Lyon Oaks.
Along with this, staff is requesting Commission approval to proceed
with the building of restroom facilities to be placed on the golf course
similar to the facilities recently completed at Springfield and White Lake
Oaks.
Cost for these restrooms would be approximately $100,000. We
anticipate using funds from the 1999 budget year surplus.
The timetable for this project was planned in this manner in order to
be completed without slowing down the entire project. With your approval,
staff will begin the project planning plus obtaining the township's approval.
12-1
ITEM 113
EXECUTIVE OFFICER'S REPORT
---Attached is a letter from Joe Colaianne of Corporation Counsel for your information regarding the Twelve
Towns Drain Project at Red Oaks.
Also, in discussion with Corporation Counsel, Jerry Poisson will take the lead as the official Parks
and Recreation legal counsel representing us and the Oakland County Board of Commissioners on this
project. This representation is independent of any for the Drain Board or any other group. Staff is
comfortable that Mr. Poisson will represent the Parks and Recreation Commission's best interest in this
matter.
---The next Commission meeting is scheduled for 9 a.m. on Wednesday, December 1, at the Commission's
administration office.
13-1
IfOAKL�
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
C O U N T Y M I C H I G A N Gerald D. Poisson, Director 858-0553
DEPARTMENT OF CORPORATION COUNSEL Joseph W. Colaianne, 975-9616
RISK MANAGEMENT AND SAFETY
ail H"Ur.iEEEivi, ,.4,r
October 15, 1999
IJ 'v T
Ralph Richard, Manager
Oakland County Parks and Recreation^'?
2800 Watkins Lake Road
Waterford, MI 48328
Re: Proposed SOCSDS RTF Improvements [Twelve Towns]
And the Red Oaks Golf Course
Dear Mr. Richard:
This letter is a follow up to my presentation before the Oakland County Parks and Recreation
Commission on October 6, 1999. 1 have included a summary of the historical background and the
outstanding issues which I briefly discussed before the Commission.
Background: Prior to 1949 the Red Run Intercounty Drainage District was established under former
Michigan drain law, since recodified under Chapter 21 of the Drain Code of 1956. This drainage district
is a separate public corporation administered by a three -member board consisting of the drain
commissioners from Oakland and Macomb Counties and the Michigan Secretary of Agriculture.
In the late 1940's the United States government, through its Army Corps of Engineers, undertook the
federal Red Run Flood Channel Improvement Project in an effort to control flooding in the southeast end
of Oakland County. In order to undertake the flood control project, the United States government, via
eminent domain, acquired the property along the Red Run River [n/k/a the Red Run Drain].
Upon completion of the flood control project, the United States government transferred, via quit claim
deed, certain properties to the Red Run Intercounty Drainage District. Subsequently, on May 14, 1956,
the drainage district conveyed, via quit claim deed, a portion of the property it received in the deed from
the U.S. government to the Southeastern Oakland County Garbage and Rubbish Authority [n/k/a the
Southeastern Oakland County Resource Recovery Authority (SOCRRA)].
The Southeastern Oakland County Sewage Disposal System [SOCSDS] is a regional sewerage system
serving the needs of 14 communities in Oakland County. This system was established by the Oakland
County Board of Commissioners on April 21, 1942 pursuant to Act 342 of 1939. The western half of the
SOCSDS contains the 12 Towns Drainage District, an area of combined sewers. A combined sewer is
one that serves a dual purpose: it transports sanitary flow to a treatment facility during dry weather; and
during wet weather events transports storm water runoff collected in the district along with the sanitary
sewage. The system is operated by the county agency, the Drain Commissioner.
In 1969, the Natural Resources Commission for the State of Michigan notified the Oakland County Drain
Commissioner [then Daniel Berry], as agent of the SOCSDS, regarding his failure to adequately control
the frequency, duration, and pollution content of sewage and waste discharges from the SOCSDS/Twelve
Towns Drainage District to the Red Run Drain. The Drain Commissioner and the 14 communities were
ordered to abate this pollution. This resulted in the construction of the 2.2 mile long pollution control
facility, i.e., the retention treatment facility, within the United States government easement occupied by
the Red Run Drain, According to the Drain Commissioner's staff, it was common practice to obtain the
13-2
Court Tower - West Wing • 1200 North Telegraph Road — Dept 419 • Pontiac, Michigan 4834t.0419 0 (248) 858.05W • Fax (248) 858-1003
Ralph Richard, P & R, letter
(October 15, 1999)
Page 2.
property in total as opposed to obtaining an easement when undertaking a project. Consequently, the
County of Oakland obtained much of the property necessary to build the retention treatment facility, with
the exception of certain properties retained by the Red Run Intercounty Drainage District and SOCRRA.
After completion of the pollution control facility there was a considerable amount of discussion and later
authorization to construct a county golf course on approximately 122 acres of surface area occupied by
the pollution control facility. Although no lease was entered into between the Oakland County Parks and
Recreation Commission and the Red Run Intercounty Drain, minutes from the Chapter 21 Drain Board
meetings indicate that Parks and Recreation were permitted to install and operate a golf course subject to
the paramount rights of the drainage district. Moreover, the minutes reflect that if it ever became
necessary to improve, enlarge, or modify the drainage or pollution control facilities, the park facilities were
to be removed without expense to the Red Run Intercounty Drainage District, SOCSDS or the United
States Government [Minutes dated July 29, 1974, Red Run Intercounty Drain.J There is also a Parks and
Recreation resolution dated June 21, 1974, which provides that, "it is understood that the granting of this
authority to use the surface area will in no way impede the primary functions and maintenance
commitments of the" SOCSDS pollution control facility.
There is a 25-year lease between Parks and Recreation and SOCRRA for a portion of the property
owned by SOCRRA. This lease became effective July 1, 1976, and is due to conclude on June 30, 2001.
In addition, the County of Oakland, through its Parks and Recreation Commission, on August 11, 1989,
leased a portion of County property to the Red Oaks Golf Dome and Sports Village. This is a 20-year
lease and will not expire until December 31, 2009. Finally, there is also a "license agreement" between
the Drain Commisisoner [licensor] as agent for the SOCSDS, and the Red Oaks Golf Dome and Sport
Village [licensee]. This license agreement was designed to have the owners of the golf dome
acknowledge the existence of the pollution control facility [which exists underneath the property occupied
by the dome] and the paramount rights of the SOCSDS.
The SOCSDS pollution control facility is regulated by the Federal Clean Water Act of 1977, 33 USC 1251
et seq. and is authorized to discharge treated combined sewer overflows (CSOs) into the Red Run Drain
which is tributary to the Clinton River. In the fall, 1998, the Michigan Department of Environmental
Quality mandated that the 14 Twelve Towns communities make certain improvements to the pollution
control facility. These 14 communities have chosen to use Chapter 20 of the Drain Code of 1956 to
implement the necessary improvements. Under Michigan law, this newly created Chapter 20 Drainage
District, known as the George W. Kuhn Drainage District, is a separate and independent legal
corporation.
Outstanding Issues: I related three distinct outstanding issues as they relate to the proposed
improvements to the SOCSDS RTF.
First, I noted that the 25-year lease between Parks and Recreation Commission and SOCRRA is due to
expire in 2001. At the same time, the proposed improvements to the pollution control facility by the
George W. Kuhn Drainage District will be well underway. Issues relative to what legal entity should
acquire or lease this property [i.e. George W. Kuhn Drainage District or the County/Parks and Recreation]
will need to be resolved. In addition, there are particular environmental risk exposures. The property
owned by SOCRRA has been identified by the MDEQ as being contaminated due to its prior use as a
landfill and incinerator site. Consequently, these environmental issues related to the SOCRRA property
would have to be addressed and resolved before the property is acquired or a new lease entered into.
Secondly, I addressed the issue of the restoration costs of the golf course. These costs have not been
added or made a part of the proposed project plan for the new improvements to the SOCSDS retention
treatment facility. Further, the issue as to what entity would be responsible for paying the cost of the
restoration has not been resolved. It is my understanding that restoration of the golf course may be
"grant eligible." That is, the cost for restoration may be included as a part of the cost of the project that
could receive State Revolving Fund (SRF) financing.
13-3
Court Tower - West Wing . 1200 North Telegraph Road — Oept 419 . Pontiac. Michigan 48341.0419 . (248) a58.O5SO . Fax (248) 858.1003
Ralph Richard, P & R, letter
(October 15, 1999)
Page 3.
Finally, I indicated that the property leased to the Red Oaks Golf Dome and Sports Village by the County
through its Parks and Recreation Commission will not expire until 2009 [20-year lease]. It is likely that
this facility or portions thereof will be removed during construction at a considerable loss to the owners.
Replacement and possible loss revenues, and what entity will be responsible for the restoration of the
Golf Dome and Sports Village [County, GWK Drainage District, SOCSDS, Parks and Recreation, or the
owners of the golf dome] have not been calculated or determined.
Based on the foregoing, it is recommended that the Parks & Recreation Commission intensify its dialogue
with the Drain Commissioner's staff and the 14 Communities in an effort to resolve the issues outlined
above. It is suggested that a representative from Parks and Recreation attend the Drainage Board
meetings of the George W. Kuhn Drainage District and the 12 Towns Advisory Committee meetings.
Very truly yours,
OAKLAND COUNTY CORPORATION COUNSEL
Josef W. Colaianne
Sr. Assistant Corporation Counsel
JWC/dg
Cc: George W. Kuhn, Drain Commissioner
John P. McCulloch, Chairperson, Oakland County Board of Commissioners
Sue Ann Douglas, Finance Chairperson, Oakland County Board of Commissioners
Joseph/990896/Richard Letter.doc
13-4
Court Tower - West Wing . 1200 North Telegraph Road — Dept 419 . Pontiac. Michigan 48041-0419 • (248) 858-0550 . fax (248) 858-1003