HomeMy WebLinkAboutAgendas/Packets - 1999.10.06 - 40036a KLAND
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
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Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
Jon J. Kipke
Assistant Manager
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr
Secretary
September 29, 1999
A meeting has been called of the Parks And Recreation Commission as follows:
Eric Coleman
Fred Korzon
George W. Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, October 6, 1999
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
/?1-6�
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI48328
October 6, 1999
1.
Call Meeting to Order at 9:00 a.m.
2.
Roll Call.
3a.
Approval of Minutes for September 1, 1999 Public Hearing.
3.
Approval of Minutes for September 1, 1999 Commission Meeting.
4.
Public Comments.
5.
Combined Statement of Operations, FM 11, FY 1999 (For Month Ending 8/31/99)
6.
Activity Report for August, 1999.
7.
Twelve Towns Drain Project.
R. Richard / 858-0909 &
Joe Colaianne
8.
1999 Operating Budget Amendment.
F. Trionfi / 858-4607
9.
Bid Item: Tents - Mobile Recreation & Independence Oaks.
S. Delridge / 858-4634
10.
Lyon Oaks Update/Golf Course Name.
J. Figa / 858-4630
11.
Executive Officer's Report.
R. Richard / 858-0909
12.
Old Business.
13.
New Business.
14.
Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING
September 1. 1999
The public hearing was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room
of the Parks and Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard Kuhn, Jr., Eric Coleman,
Fred Korzon, George Kuhn, Thomas Law, Nancy McConnell, Charles Palmer, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Ralph Richard, Executive Officer
Jon Kipke, Assistant Administrator
Daniel Stencil, Administrator - Parks Operations
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Frank Trionfi, Administrator - Admin. Services
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development
Rob Rhein, Buyer
The purpose of the public hearing was to discuss the proposed Fiscal Year 2000 operating budget.
Staff noted that the proposed revenue budget for Fiscal Year 2000 is $17,075,129, an increase of 7.7% over
the proposed budget for Fiscal Year 1999. Of this amount, $6,932,591 comes from fees and charges and
interest on investments; the remaining balance of $10,142,538 will come from the millage.
The proposed operating budget for Fiscal Year 2000 is $13,660,362, an increase of 10.7% over the Fiscal
Year 1999 proposed budget.
Operating equipment requests for Fiscal Year 2000 total $1,009,559; of this amount, $342,000 will be spent
on start-up equipment at Lyon Oaks and $216,000 for replacement golf carts.
Estimated new funds for Capital Improvement Projects for Fiscal Year 2000 are $3,756,767, of which
$567,406 is earmarked for payment to the Oakland County Building Authority. The balance of $3,189,361 is
available to fund additional capital projects.
No questions were asked; therefore, the public hearing was declared closed at 9:14 a.m.
Richard D. Kuhn, Jr. Karen Kohn CPS
Secretary Recording Secretary
3a.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 1, 1999
The meeting was called to order at 9:14 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Fred Korzon, George Kuhn, Thomas Law, Nancy McConnell, Charles Palmer, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Administrator
Frank Trionfi, Administrator - Administration
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Sue Delridge, Chief of Recreation
Daniel Stencil, Administrator - Parks Operations
Oakland County Purchasing Bob Rhein, Buyer
APPROVAL OF MINUTES:
Moved by Mr. G. Kuhn, supported by Mr. VanderVeen to approve the minutes of the meeting
of August 4, 1999, as written.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS;
Moved by Mr. G. Kuhn, supported by Mr. Coleman to approve the payment of the
Interdepartmental Payment Register for July (FM 10), 1999; and the Payment Register,
including the Voucher Report Period, July (FM 10), 1999, and the CIP Voucher Report
Period, July (FM 10), 1999.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
3-1
(Commission Meeting, September 1, 1999)
The Combined Statement of Operations for the month ending July 31, 1999, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for July, 1999, was accepted as filed.
2000 BUDGET ADOPTION:
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the resolution adopting the Parks
and Recreation Commission's 2000 Appropriations Act incorporating the 2000 Operating
budget, and to approve the adoption of the Commission's 2000 Capital Improvement Projects
Budget.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarrift, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bid was approved as recommended by staff and
Purchasing:
Moved by Mr. Law, supported by Mr. Coleman to award the bid for the purchase of the
materials for a 26 ft. handicap -accessible gazebo at Independence Oaks, including the
alternate for a cupola, to the low bidder, Cedar Forest Products, in the amount of $14,822.00.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarrift, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
REIMBURSEMENT - GLEN OAKS PICK-UP TRUCK:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the expenditure of
$14,424.00 to Oakland County Central Garage for reimbursement of a replacement pick-up
truck for Glen Oaks Golf Course purchased from Buff Whelan Chevrolet. Funds for this
purchase will be transferred from the Operating Budget Contingency to the Operating
Equipment line item.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarrift, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Commissioner Law requested staff inform the Commission of the amount of the insurance claim on the old
vehicle once that figure is determined.
3-2
(Commission Meeting, September 1, 1999)
Moved by Mr. Palmer, supported by Mr. Law to award the contract to conduct a telephone
research study to: gauge public awareness and usage of the parks system facilities and
services; measure park user satisfaction with the parks and golf courses; serve as a
benchmark for public understanding of the parks millage and future funding; better
understand the interests of residents in various quadrants of the county; and provide a forum
for public comments and feedback on the parks system. The contract was awarded to the
low bidder, Foresight, Inc., in the amount of $17,600.
AYES: Coleman, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Updated the Commission on the progress of the golf course construction at Lyon Oaks.
Commission discussed a query made to one of the commissioners regarding the issue of tying into Wixom's
sewer system versus installing a septic system. Considerations discussed were present cost factors, and future
cost factors relating to possible tie in with Lyon Township's sewer system; after discussion, Commission
concurred to continue with the original plan.
---Staff has received confirmation that a $20,000 grant has been awarded to the Parks from the Michigan
Department of Natural Resources Inland Fisheries/Waterways Division. Docks at Addison, Independence, and
Orion Oaks will be built with these funds.
OLD BUSINESS:
---In response to an inquiry, Commissioner Coleman requested information on the courtesy pass policy and its
rationale. Commision reviewed the history of the program and its current administration. Discussion followed,
with Commission consensus to continue, unchanged, with the current policy.
The next meeting will be at 9 a.m. on Wednesday, October 6, 1999.
The meeting was adjourned at 10:13 a.m.
C /0,5
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 1999
(FOR MONTH ENDING 8/31/99)
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$9,991,784.68
$9,716,610.00
($275,174.68)
102.8%
GLEN OAKS GOLF COURSE
1,152,493.24
1.131,000.00
(21,493.24)
101.9%
RED OAKS GOLF COURSE
402,707.99
406,700.00
3,992.01
99.0 %
RED OAKS GOLF DOME & SPORTS VILLAGE
33,364.20
40,000.00
6,635.80
83.4%
SPRINGFIELD OAKS GOLF COURSE
852,105.22
833,406.00
(18,699.22)
102.2%
WHITE LAKE OAKS GOLF COURSE
974,330.46
936,478.00
(37,852.46)
104.0%
NATURE CENTER
15,627.45
15,500.00
(127.45)
100.8%
ADDISON OAKS
319,571.48
355,500.00
35,928.52
89.9%
ADDISON OAKS CONFERENCE CENTER
84,657.49
120,000.00
35,342.51
70.5%
GROVELAND OAKS
521,322.81
573,500.00
52,177.19
90.9%
INDEPENDENCE OAKS
230,072.74
240,250.00
10,177.26
95.8%
LYON OAKS
2,326.00
4,000.00
1,674.00
58.2%
ORION OAKS
3,574.00
2,500.00
(1,074.00)
143.0%
ROSE OAKS
3,300.00
6,200.00
1,900.00
63.5%
SPRINGFIELD OAKS ACTIVITY CENTER
1,636.66
3,500.00
1,663.34
52.5%
WATERFORD OAKS
52,083.27
43,700.00
(8,383.27)
119.2%
RECREATION ADMINISTRATION
23,144.47
20,410.00
(2,734.47)
113.4%
MOBILE RECREATION
218,332.50
205,000.00
(13.332.50)
106.5%
RED OAKS WATERPARK
458,000.22
485,600.00
27,599.78
94.3 %
WATERFORD OAKS BMX COMPLEX
28,262.00
25,3%00
(2,912.00)
111.5 %
WATERFORD OAKS TENNIS COMPLEX
16,347.00
19,830.00
3,483.00
82.4%
WATERFORD OAKS TOBOGGAN COMPLEX
67,666.66
71,100.00
3,433.34
95.2%
WATERFORD OAKS WATERPARK
729,942.06
600,200.00
(129,742.06)
121.6%
TOTAL REVENUE
$16,182,852.60
$15,855,334.00
($327,518.60)
102.1 %
OPERATING EXPENSES
ADMINISTRATION
$1,866,777.30
$2,215,956.00
$349,178.70
84.2%
GLEN OAKS GOLF COURSE
767,301.21
820,073.00
52,771.79
93.6 %
RED OAKS GOLF COURSE
476,725.08
490,056.00
13,330.92
97.3%
RED OAKS GOLF DOME & SPORTS VILLAGE
946.95
1,068.00
121.05
88.7%
SPRINGFIELD OAKS GOLF COURSE
762,237.13
831,850.00
69.612.87
91.6%
WHITE LAKE OAKS GOLF COURSE
599,974.39
685,183.00
85,208.61
87.6%
NATURE CENTER
341,080.38
435,132.00
94,051.62
78.4%
ADDISON OAKS
942,368.58
1,010,317.00
67,948.42
93.3%
ADDISON OAKS CONFERENCE CENTER
66,978.04
71,361.00
4,382.96
93.9%
GROVELAND OAKS
761,405.94
878,141.00
116,735.06
86.7%
INDEPENDENCE OAKS
802,477.38
855,343.00
52.865.62
93.8%
LYON OAKS
7,160.93
160,879.00
153.718.07
4.5%
ORION OAKS
15,844.47
27,231.00
11,386.53
58.2%
ROSE OAKS
17,688.01
28,971.00
11,282.99
61.1 %
SPRINGFIELD OAKS ACTIVITY CENTER
98,512.77
106,301.00
7,788.23
92.7%
WATERFORD OAKS
488,829.93
541,399.00
52,669.07
90.3%
RECREATION ADMINISTRATION
376,683.12
443,316.00
66,632.88
85.0%
MOBILE RECREATION
594,828.10
589,726.00
(5,102.10)
100.9%
RED OAKS WATERPARK
632,590.42
753,842.60
121,252.18
83.9%
WATERFORD OAKS BMX COMPLEX
36,743.24
52,919.00
16,175.76
69A %
WATERFORD OAKS TENNIS COMPLEX
25,426.33
55,942.00
30,515.67
45.5%
WATERFORD OAKS TOBOGGAN COMPLEX
125,032.43
120,585.00
(4,447.43)
103.7 %
WATERFORD OAKS WATERPARK
624,999.74
925,294.40
300,294.66
67.5 %
TECHNICAL SUPPORT
819,838.34
923,000.00
103,161.66
88.8%
CONTINGENCY`
93,855.23
131,825.00
37,969.77
N/A
TOTAL OPERATING EXPENSES
$11,346,305.44
$13,155,711.00
$1.809,405.56
86.2%
REVENUE OVER/(UNDER) EXPENSES
$4,836,547.16
$2,699,623.00
($2,136,924.16)
1999
ACTUAL REVENUE TO DATE: 102.1 %
BUDGET BALANCE: -2.1 %
ACTUAL EXPENSE TO DATE: 86.2%
BUDGET BALANCE: 13.8%
'CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,500 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
$16,555 HAS BEEN TRANSFERRED TO ADDISON OAKS (JAN.)
$2,561 HAS BEEN TRANSFERRED TO WATERFORD OAKS (APR.)
$12,925 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (APR.)
$21,389.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (APR.)
$18,583.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (APR.)
$7,650 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (APR.)
CIP BUDGET TRANSFER: $815,125 FOR ACCELERATED DEPR. TO MOST BUDGET CENTERS (MAY)
CONTINGENCY BUDGET FIGURE: $3,384 HAS BEEN TRANSFERRED TO TECH. SUPPORT (JUN.)
$13,200 HAS BEEN TRANSFERRED TO WATERFORD OAKS T. COMPLEX (JUN.)
$9,10D.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (JUN.)
$13,651.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (JUN.)
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 11, FY 1999
(FOR MONTH ENDING 8131/99)
YEAR TO DATE YEAR TO DATE REVENUE OVER
PARK REVENUE EXPENSE (UNDER)EXP.
ADMINISTRATION
GLEN OAKS GOLF COURSE
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
$9,991,784.68
1,152,493.24
402,707.99
33,364.20
852,105.22
974, 330.46
15,627.45
319,571.48
84,657.49
521, 322.81
230, 072.74
2,326.00
3,574.00
3,300.00
1,836.66
52,083.27
23,144.47
218,332.50
458, 000.22
28,262.00
16, 347.00
67,666.66
729,942.06
0.00
0.00
$1, 866,777.30
767,301.21
476,725.08
946.95
762,237.13
599, 974.39
341, 080.38
942, 368.58
66,978.04
761,405.94
802,477.38
7,160.93
15, 844.47
17,688.01
98,512.77
488, 829.93
376,683.12
594, 828.10
632,590.42
36,743.24
25,426.33
125, 032.43
624, 999.74
819, 838.34
93,855.23
TOTAL $16,182,852.60 $11,346,305.44
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
$8,125, 007.38
385,192.03
(74,017.09)
32,417.25
89,868.09
374,356.07
(325,452.93)
(622,797.10)
17,679.45
(240,083.13)
(572,404.64)
(4,834.93)
(12,270.47)
(14, 388.01)
(96,676.11)
(436,746,66)
(353,538,65)
(376,495.60)
(174,590.20)
(8,481.24)
(9,079.33)
(57,365.77)
104, 942.32
(819,838.34)
(93,855.23)
$4,836,547.16
5-2
Monthly Activity Repork Combined Totals )
August, 1999
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Leagues/ Groups
Participants
Lea
ues/Grou s
Participants
1998
1999
1998
1999
1998
1999
1998
1999
520
6721
42,492
39,057 2,304
2,192
208,010
206,383
332
450
51 219
.597769 2 137
2,568
256 765
261 637
14 740
13 775
156 413
143,578 86,616
90 785
751 261
751,684
69
44
9,337
7,977 513
537
74,237
83,807
Grand Totals 15,6611 14,94111 259,4611 250,3811 91,5701 96,082111,290,273 1,303,511
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds PIayed - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Lea
ues
Participants
Leagues
YTD
Partici ants YTD
1998
1999 11
1998
1 1999
1 1998
1999
1998
1999
183
179
9 862
9,168
747
746
50,638
49,356
0
15
2,709
2,475
0
37
13,572
13,882
26
19
3,615
3,061
195
226
30,932
39,229
661 1611 9,2941 7,1651 3981 3521 41,3411 39,335
119
137
4,797
4,824
476
523
23,052
23,282
0
1
3,701
3,484
5
3
18,328
20 638
19
11
62,119
65,817
392
342
100,471
99,619
150
179
9,293
9,372
669
529
46,788
45,079
2
0
2,836
2,569
9
2
14,291
14,811
10
4
927
448
70
58
5,936
4,981
,! Totals 5201 6721 42,4921 39,0571 2,3041 2,192 1 208,010 1 206,383
09/29/99
Mobile Recreation
Airsport
Climbing Wall
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Miscellaneous
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events*
Totals
* Not included in totals
Recreational and S xial Events
August, 1999
Groups
Participants
Grou s TD
Partici ants(YTD
1998
1 1999
1998
1 1999
1998
1 1999
1998
1 1999
37
45
7,585
9.,225
164
152
33,620
31,160
0
15
0
1500
0
45
0
4,500
22
13
3,300
1,950
56
55
8,250
9,450
17
12
2 339
2 004
70
59
10,522
9,853
13
9
2171
1503
83
34
11981
5,678
24
17
2,880
2,040
74
66
9,120
7,920
40
29
6 800
4 930
116
98
19,550
16,660
32
33
7,320
7,557
108
98
24,266
22,442
46
36
0
0
141
135
466
0
24
30
5,592
6,990
92
98
20,871
22,834
34
68
1,218
3,060
382
597
14,365
26,865
01
1031
. 01
01
01
3411
01
0
0
0
b 112
1,759
0
0
15,635
18,365
0
0
1,147
1,244
0
0
4,311
2,896
0
0
1 485
8,523
0
0
13 168
19,363
0
0
5,917
5,115
123
88
26,940
227603
33
30
2,081
2,210
470
444
23,063
27,032
10
10
272
159
258
258
20,637
14,016
0
0
7,705
7,364
0
11
52,192
63,420
01
01
01
2,9261
01
361
0
14,435
3321 4501 51,2191 59,7691 2,1371 2,5681 256,765 1 261,637
SENIOR SOFTBALL 1260 T R EVENTS 451 09/23/99
T G I F 90 WHEELCHAIR DAZE 1000
PICNIC 125
Day Use Parks, d Facilities
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Park
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
w Totals
August, 1999
Groups
Participants
Grou s TD
Partici
ants TD
1998
1999
1998
1999
1998
1999
1998
1999
430
468
8,561
,.9,434
2,158
2,326
42,276
43,429
2,477
1,935
18,785
11,932
11,804
10,111
64 422
48,869
0
0
01
0
01
0
0
0
1,198
1,105
32,188
31 780
4,446
3,599
117,325
117,988
2,355
1,996
9,413
11,863
11,350
10,294
42,131
44,439
0
3
172
193
0
12
1,835
2,189
7 486
7,454
26,206
26 089
49,933
56,040
174 797
192,986
25
29
752
1,198
128
158
12,016
11,635
0
0
0
0
22
15
988
427
1 6611 6801 2,3161 2,3851 6,314 � 7,8151 22,1301 23.109 �
33
211
4,795
4,4681
2481
253 1
37,369
39,597
591
59
1 23,422
1 19,6461
2361
2341
83,4051
84,859
491
46'
1 16,0641
9,9681
225
1811
72,223
1 60,776
01
01
18,5341
19,0901
01
01
117,7131
120,978
14,740
13,77:51
156,4131
143,578
1 86,6161
90,7851
751,261
751,684
* Not included in totals 09/29/99
ITEM #7
Twelve Towns Drain Project
Mr. Joe Colaianne from Corporation Counsel will be at the meeting to discuss the
county's position in conjunction with the Twelve Towns Drain Project at Red
Oaks.
7-1
ITEM #8
1999 OPERATING BUDGET AMENDMENT
In accordance with the Commission's 1999 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act, the Executive Officer or his fiscal
officer shall not permit expenditures to exceed the appropriation for any budget
center as approved or amended by the Commission.
Mobile Recreation
There were unanticipated bus repairs, such as an engine repair and other minor
repairs.
Budaet Line Item
Equip. Repair and
Maintenance
Original Expense
$18,500
Requested
Increase
$5,600
2. Waterford Oaks Toboggan Complex (The Fridge)
Proposed New
Expense
$24,100
There was additional carpet cleaning due to heavy usage, relocking/ rekeying of
the building's door, painting of the building's interior, and revamping and
reconstruction of the office area. Snow removal and salt for roads during the
heavy snow season, replacement of grass seed, asphalt repair at the end of the
flumes, and service driving reservicing with road gravel.
Budget Line Item Original Expense Requested Proposed New
Increase Expense
Building $3,000 $2,600 $5,600
Maintenance
Grounds $5,000 $2,300 $7,300
Maintenance
Staff recommends the transfer from the 1999 Operating Budget Contingency in
the amount of $10,500; $2,600 to the Waterford Oaks Toboggan Complex
Building Maintenance, and $2,300 to the Grounds Maintenance line items; plus
$5,600 to Mobile Recreation Equipment Repair and Maintenance line item.
BUDGETAMENDMENT.doc 8_1
ITEM #9
Tents
Mobile Recreation and Independence Oaks
Bids were received for four 20 ft. x 40 ft. frame tents complete with sides, two for
group use at Independence Oaks, and two for rentals at Mobile Recreation.
These tents will also be used as shelters and for special events in the park
system. Each tent comes complete with the following: side curtains that include
windows; aluminum poles; green and white color stripes on canopies; anodized
aluminum pole framework with adjustable uprights; ropes, and stakes with
mushroom heads.
These tents will be purchased to replace old and worn out tents. Life expectancy
for each tent is approximately ten years. The tents currently in use have lasted
13 years and were bought at a cost of $4,163.00 in 1986. In 1999, Mobile
Recreation tents were rented/used 256 times. When rented, this was at $300
each per day. The tents being replaced will be sent to the county auction for sale.
The following bids were received:
Contractor
Base Bid
Total
Armbruster Mfg. Co.
Springfield, IL
$4,990.00
$19,960.00
John Johnson
$6,874.51
$27,498.04
Detroit Cover
Detroit, MI
$6,766.84
$27,067.36
Staff has reviewed the bids and recommends awarding the contract to the low
bidder, Armbruster Manufacturing Co., in the amount of $19,960.00.
The funds for the purchase of these tents will come from the Independence Oaks
and Mobile Recreation's fiscal year 2000 Operating Budget Contingencies.
Tents.doc
9-1
IFs
IN
. C,fPI
1 4; a'
irjl
The U ftra F=qme
Standardized components, extreme durability and attention to usability
details Make the Ultraframe® Tent from Armbruster one of the easiest to use
and most versatile tents available. All corner, ridge and side assemblies are
interchangeable from size to size so you always have the right part on -site.
The exclusive Armbruster Thumbscrew Locking mechanism eliminates pins,
clamps and other small, easily lost pieces.
In addition, the U1traFrame® features:
• Available in 2" Pipe or 2"x4" Ultratube.a Both are made from anodized,
structural grade aluminum for Maximum Strength
• Engineered Monolithic Design
• No Interior Obstructions
• Fewer Guy Ropes
• Sectionalized and Expandable Options
• Color Coded Components for Simplified Installation
• Nonstandard Sizes Available
• Easily Adjustable Uprights Standard
• Rental Proven Design for Maximum Utilization
• Stronger 2" Washable Straps
• All Steel Interchangeable Assemblies
• Full Warranty.
• Liberal Trade -In Policy for Affordable Upgrades
• Washable Premium Vinyl Fabrics that are Mildew and Flame Resistant
to Meet Safety Codes.
*Diagonal braces on Fittings are Welded, Not Pinned, Reducing
torsional Flexing
All Ultraframe° Tents come complete with Storage Bags for Tent Tops. The
Ultraframe° from Armbruster is the last word in strength and easy to use
affordability.
ITEM 110
Lyon Oaks Update/Name
Progress at Lyon Oaks is continuing, and Mr. Joe Figa will provide an update and
some photos on the project.
Also, we have not named the golf course; staff feels the name should be
independent of the park's name. Discussion on this issue will take place at the
meeting.
10-1
ADDITIONAL ITEM
LYON OAKS HYDROLOGICAL STUDY AND WELL INSTALLATION
Oakland County Parks and Recreation retained Soils and Material Inc (SME) which is a testing
hydrological and geological reporting company. They were retained to perform a hydrological
study required by Lyon Township as part of the site plan review process. The work performed
also included several monitoring wells and four permanent wells. Although SME is on a blanket
contract due to the scope of this project an amount of $57,600 was authorized by the
Commission at the April 7, 1999 meeting. There have been several changes to the contract
which have amounted to $14,860.52 increase. These changes are the result of deeper wells ,
changes in the well screens, one abandoned well , additional time required to obtain permits and
in developing volume usages.
These additional fees were all based on predetermined hourly rates and drilling depths. Staff has
reviewed these costs and recommends adjusting this contract in the amount of $14,860.52.
A further explanation will be presented at the commission meeting.
ITEM #11
EXECUTIVE OFFICER'S REPORT
---The Class C liquor license for the Lyon Oaks golf course clubhouse has been secured by Oak
Management for service when the facility is completed in late 2000.
---The Requests For Proposal for the Orion Oaks master plan revision have been sent out.
Firms will be responding back to staff; after review, staff will bring back a recommendation for
your approval.
---The SCAMP/Wint Outing was very successful this year, raising $20,000 for both
organizations. The date for next year's outing is planned for September 8. Mark it on your
calendars; it's a great event and a great time.
---Attached are copies of two recent newspaper articles. The first is on the recent camping
situation at Groveland Oaks, in which our staff assisted a family in need. The second covers the
group that brought the velodrome proposal before the board last year, who has now had their
proposal accepted by Rochester Hills for construction there.
---Also attached for your information is a report on the breakdown on the coupons that were
distributed this past season. It also gives you an idea of the scope of the project, including the
work and time commitment that go into it.
---Enclosed for your information is a copy of the letter to County Commissioner Nancy Dingeldey
regarding the sewer/water issue.
---Attached also for your information is a copy of the latest "On the Desk of showing current
projects staff is working on.
---There are only two more Commission meetings planned for the remainder of the year:
Wednesday, November 3, and Wednesday, December 1.
EXOREPRT.doc 11-1
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2B DBTR4I. ; FREE PRESS ♦N
..
- OAKLMI
- ROCHESTER HILLS';
" ounce apt prov'esdeal
-for bicycle racing track
The City Council has
approved a deai'to buil
i�icyc e racin track at Bloomer
ParTdesp�te protests from
some residents who want the
park to stay undeveloped.`,
The counc'ii voted 64 in favor,
of the track at 1 am. Thursday x,
=after a 3'/z hour public hearing; w:
city spokeswoman Alisa MTealy: ,
said. A nonprofit groupIOf
cycling enthusiasts, including
Rochester Hills,bicycle shop p
owner Dale iiugheS and Tour de,
Dance cyclist Frdfiki Andreu ;
of Dearborn, will pa -to uil . r
and run the $400,000 facility
Hughes is known in` cycling
' circles nationwe id,for desi in
?m g
the cycling track, called a.
1 velodrome,,used in the 1996 , x, .
0lympics.in, Atlanta.
Another ::'
crack that, Hughes'designed hi.;;
' Frisco, Texas, hosted a World
Cup race in April.; `
The Rochester, Hills facility .
will be the first race -quality
cycling track in metro Detroit
since a concrete track in 3n
j Detroit's Dorais.Park crumbled
1 in the 1980s
Rochester Hills leaders took
an interest in the project last
fall, spurred by Hughes'
promise Iof high=publicity races' �.
and a training program for local '
kids. Council membersvoted
unanimously to `pursue,alease
agreement in March
Thursday's deal requires the
velodrome group to build the
facility, manage it for 10 years,
and pay for insurance, Healy
said. The city will own the
building and could use it for
'city parks`and recreation '
department programs,' L
bout half of the 62 people`
ho asked to address the'
ouncil late Wednesday
ssailed the project as an unfair'
yeaway of public land. Others
complained that the track,.'.
would attract too much traffic
and ruin one of the last'open,
undeveloped tracts in the fast -
rowing city.
Patricia Somerville, a
-candidate for mayor m the'=
November election, was the only
council member to vote against
the plan. Construction is
expected to begin next spring.
By Erin Lee Martin
' COUNTY,-
11-3
WATERPARKS AND BEACHES
CODE
EXPLANATION
PRINTED
REDEEMED
CODE
EXPLANATION
PRINTED
REDEEMED
113-RO
$2 off --health dept
17
215-
$1 off wtpk entry--8/22/99
179
made mistake
GM
only--GM/UAW picnic
201-
EAP Program
176
202-
Buy one, get one free, WM
1
EAP
WBH
BEAUMONT HOSPITAL
203-
$1 off, AO BEACH
2O4-
$1 off, GRO BEACH
ABC
CLOSED
GBC
CLOSED
205-
$1 off, INDEP
206-SI
$1 off wtpk, ADMISSION
1475
IBC
BEACH CLOSED
FOR SPRING INTERNET PG
208-
Discounted wtpk
211-
$1 off wtpk (Star Theatre)
ACP
entry/RR
STAR
Treatseats (Target)
592
E120
Entertainment Book --One free
158
twillight admission with one
paid admission
E167
Entertainment Book
142
B94
Entertainment Book
202
TOTAL WATERPARKS AND BEACHES----2942
CAMPING
7301-CS
7EXPLANATION
PRINTED
REDEEMED
CODE
EXPLANATION
PRINTED
REDEEMED
, 1999
CMPR SHW
94
WB
All day waterslide wristband
with cabin rental
23
302-VR
$5 off boat & bike
rental, waterslide pass
1
PB
One free 1/2 hr pedalboat ride
I with cabin rental
6
TOTAL CAMPING COUPONS----124
COOPERATIVE. ALICITY COUPONS
CODE
EXPLANATION
PRINTED
REDEEMED
CODE
EXPLANATION
PRINTED
REDEEMED
401-HW
HUNTINGTON
WDS
6
402-BH
BIRMINGHAM
4
403-IT
INDEPENDENCE
TWP
87
403-
RARA
ROCHESTER AVON REC
AUTHORITY
144
404-LO
LAKE ORION
4
405-
OCM
OAKLAND CTY MAILER,
$1 OFF WTPKS, CMPG,
PARK ENTRY/PERMIT
1654
406-FH
FARMINGTON
HILLS
23
407-ST
SPRINGFIELD TWP
49
408-BK
BERKLEY
42
409-WF
WATERFORD
79
410-CL
CLAWSON
22
411-TR
TROY
32
412-NO
NOVI
63
413-ME
MADISON HGTS
126
414-HP
HAZEL PARK
209
415-PP
PRESCHOOL PIZZAZZ
2
417-
CRH
CITY OF
ROCHESTER HLS
32
TOTAL COOPERATIVE PUBLICITY COUPONS --- 2578
s of ]eptiemper 1 �, lyyy)
lOu Ozj �ALVv lA �tS
P IED 191
6%4
4'13
����K �gEE AD�SSXO E�LANATIpl�
CODE
E,W,)
k admission,
ASS
p
p�TED
�,-DE 602_Cp
O�S�
E Xp�A�AT1ON �f
GoUrtesy pass
CODE
pTidge for event
52
k good at ade
hee ithDept m
601-
1999
213-
one ea
W0 -
�NMC
pun
64 COS'
mistake
Spp$
Summex
yassbook
ee v�k
2
114-
BMXss
ad isslon
�_�I4�
UP
One � tvvillightt
ee
MX�SX�NS coO
��E ADWWWOOO
214- adm..-klealthDe
COS m de a mistak
TOTAL
moor�'AT
r
I
V
MISC- - LANEOUS
EXPLANATION PRINTED REDEEMED
CODE
EXPLANATION
PRINTED
REDEEMED
CODE
101-CS
$4 off vehicle permit,
102-AC
$4 off vehicle permit, WINTER
99
99 CAMPER SHOW
21
99 ACORN
103-FS
$4 off permit, OC
125
104-
Four free admissions (Fridge,
26
SPORTFISHING
VAV
wtpk)
SHOW
105-
One free 30 minute
3
106-
One free hr mtn bike rntl, AO
4
AVP
pedalboat ride, AO
AVP
VK PKG
VK PKG
107-AB
1999 OC Activity
15
108-DZ
Detroit Zoo
book
109-CU
Oakland County
381
110-
YMCA
Credit Union
YMCA
111-
New Homeowners
6
112-SA
Shelter Reservation Mistake
24
NHOM
207-
Auburn Hills Hilton
416-SA
Summer Acorn-wtpk, camping,
219
AHH
or vehicle entry
418-
Group Sales
1
420-
Day Camp Kids
7
GPS
KIDS
421-
Kids About Town
13
KAT
TOTAL MISCELLANEOUS COUPONS----944
AM
Pecky D. Lewis, Jr.
Chairman
t%&AND
Ralph Richard
Richard Skarritt
Executive Officer
Vice Chairman
r
COUNTYPARKS
Jon J. Kipke
Assistant Manager
Richard D. Kuhn, Jr
Secretary
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858.1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
September
30, 1999
Mrs. Nancy Dingeldey
Oakland County Commissioner
1200 N. Telegraph Road
Pontiac, MI 48341
Dear Commissioner Dingeldey:
Eric Coleman
Fred Korzon
George W, Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
In response to your concerns, i spoke with Wixom City Manager Michael Doman
about the possibility of a sewer line hookup at Lyon Oaks when the sewer line is run along
Pontiac Trail Road.
I was under the assumption that they were just running the line down that one road
in order to hook up to the industrial north side, but Mike says they are looking at a three -
square mile addition to the project. That means the residents have to vote for the
improvements in Milford, with the money going to Wixom to improve their sewage plant.
There is no concrete plan on this project yet; therefore, it will not be completed by next fall,
which is when the Parks need to hook up with this facility.
Included in our consideration is the additional cost to install the sewer line rather
than the septic system that the Parks presently have on plan, which would be at least half
again as much, even if it were available.
Information on another concern you raised, which was the use of the community well
water, shows the cost for the community well water usage would be at least 1'/ times what
the residents are currently paying, possibly two times as much.
We will keep you posted as we get more information; thanks for your concern and
interest in this project.
Sincerely,
Ralph Richard, Executive Officer
Oakland County Parks and
Recreation Commission
RR:kk
cc: Oakland County Parks and Recreation Commissioners
r
00
HOLD-0 . _RS FROM 1998
CODE
EXPLANATION
PRINTED
REDEEMED
CODE
EXPLANATION
PRINTED
REDEEMED
001-
030-CD
$1 off cmpg, AO/GRO camper
3
Other
directory
041-AB
$1 off pools,
50
052-NR
$1 off entry/permit, cmpg,
66
entry/permit, cmpg,
Fridge, wtpks, NEW
Fridge, OCP
RESIDENT MAILING
ACTIVITY BOOK
044-AB
$2 off pools,
19
067-
Four free pool/Fridge, VOL
entry/permit, cmpg,
VAV
APPREC VOUCHER
Fridge, OCP
ACTIVITY BK
05 8-SC
$1 off wtpk,
25
069-
$1 off park entry/permit,
SELECTCARE
MG
MASTER GAMES
PROGRAM
068-
$1 off park
075-NR
$1 off, NEW RESIDENT
21
MSO
entry/permit, AD IN
MAILING
MI SENIOR O' S
ANNUAL RESULTS
070-
$1 off Coop rec
2
084-
radio pool party
7
WWJ
items, WWJ DAY AT
WC
ZOO
STAR
$25 off Starlab
1
LAB
TOTAL HOLD-OVERS FROM 1998----194
GRAND TOTAL COUPONS----9635
*THOUSANDS PRINTED, BUT DISTRIBUTED PER MAILINGS AND GIVEAWAYS.
**PROVIDED WITH ONE COPY, MADE EXTRA COPIES AS NEEDED.
***WE PRINTED OUT THIRTY AND THEY ALSO RECEIVED A WHITE COPY TO MAKE EXTRA COPIES.
9-29-99; 2:22PM;Bec Kerr E Raeder Inc ;734 663 6759
•
Summary Comparison of Probable Construction Costs Beckett and Raeder, Inc 29 September 1999
On Site Sanitary Treatment B Disposal System
Goff Center Banquet Facility $288,006.00
Maintenance Facility $45,448.00
Subtotal: Golf Center / Banquet and Maintenance Facilities $333,454.00
Picnic Shelter Facility $42,389.00
Total $375,843.00
Municipal Tie In Sanitary Sewer System
Golf Center! Banquet Facility (Force Main) $357,303.00
Maintenance Facility (Gravity) $113,295.00
Subtotal: Golf Center / Banquet and Maintenance Facilities $470,598.00
Picnic Shelter Facility $153,479.00
Total $624,077.00
On Site Community Water Well System(s)
Golf Center / Banquet Facility $27,668.00
Maintenance Facility $20,223.00
Picnic Shelter Facility $17,226.00
Total $65,107.00
Municipal Tie In Water System
Golf Center / Banquet Facility (Looped) $713,460.00
Maintenance Facility (Branch) $116,495.00
Picnic Shelter Facility (Branch)
Total
$22,195.00
$852,150.00
11-10
On the Desk of
Ralph Richard
October 6, 1999
RALPH RICHARD
SOCRRA Land
Lyon Oaks Park and Golf Plan
Golf Dome Lease
Independence Oaks Land
Millage Planning
DAN STENCIL
Radio Review
Waterford Oaks Trail System
Deer Management
Staff Changes
Outsourcing
Wildlife Rehab Center
JON KIPKE
Springfield Dam
Davis House Ltr. of Agreement
Golf Course Restrooms
Springfield Oaks Acoustics/Fair Oaks
Wham, Trustys
Park Transition
SUE DELRIDGE
Waterpark Closing Meeting
Time Clocks
Nature Center Review
Staff Replacement/Reorganization
Metro Waterpark Meeting
September 30, 1999
0:\$DATA\WP DOCS\RAR\DESKOF99. WP D
FRANK TRIONFI
HRFIS Updates
Cash Management
Computer Changeover
2000 Employment Commitment
1999 Budget Review
JOE FIGA
Glen Oaks Front Door
Lyon Oaks Golf/Bldg. Plans
Orion Oaks Master Plan
Waterford Waterpark Pool Repair
JAN PUNG
Promotion/Marketing
Group Sales, Waterparks/Picnics/Fridge
Outside Agency Permits
Mil►age Planning/Research/Info Comparison
Supervise Staff Projects:
Website Revisions
MIKE THIBODEAU
Golf Review Meeting
Environmental Stewardship