HomeMy WebLinkAboutAgendas/Packets - 1999.09.01 - 40037Eric Coleman
Pecky D. Lewis, Jr.
Fred Korzon
Chairman
George W. Kuhn
KLAND Ralph Richard
Richard Skarritt
Thomas A. Law
Executive Officer
Vice Chairman
Nancy McConnell
- Jon J. Kipke
Richard D. Kuhn, Jr.
Charles E. Palmer
COUNTYPARKS Assistant Manager
Secretary
J. David VanderVeen
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858.1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
August 24, 1999
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the Parks And Recreation Commission as follows:
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, September 1, 1999
9: 00 A.M.
PURPOSE . . . . . . . . . . . Regular
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
eZ6�
Ralph Richard
Executive Officer -
Parks and Recreation
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETINg
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI48328
September 1, 1999
PUBLIC HEARING
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for August 4, 1999 Commission Meeting.
4. Public Comments.
5. Approval of Payment: Interdepartmental Payment Register:
July (FM 10)
Payment Register:
Voucher Report Period, July (FM 10) 1999
C.I.P. Voucher Report Period, July (FM 10) 1999
6. Combined Statement of Operations, FM 10, FY 1999 for Month Ending July 31, 1999
7. Activity Report for July, 1999.
8. 2000 Operating Budget Adoption. F. Trionfi & R. Richard / 858-4607
9. Bid Item: Twin Chimney Shlter Gazebo Bid. D. Stencil / 858-4944
10. Bid Item: Pick-up Truck - Glen Oaks Golf Course. M. Thibodeau / 858-4630
11. Bid Item: Oakland County Parks Reserarch Study. J. Pung / 858-4625
12. Executive Officer's Report. R. Richard / 858-0909
13. Old Business.
14. New Business.
15. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 4. 1999
The meeting was called to order at 9:16 a.m. by Chairman Pecky D. Lewis, Jr. in the classroom of the Lewis
E. Wnt Nature Center at Independence Oaks.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
George Kuhn, Nancy McConnell, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon, Thomas Law
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Beckett & Raeder, Inc.
Cooper Design Architects
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Administrator
Frank Trionfi, Administrator - Administration
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Sue Delridge, Chief of Recreation
Daniel Stencil, Administrator - Parks Operations
Bob Rhein, Buyer
Deb Cooper, Principal
Christy Summers, Project Manager
Gary Cooper, Architect
Vivian Lewis
Moved by Mr. Skarritt, supported by Mr._ Palmer to approve the minutes of the meeting of July
14, 1999, as written.
AYES: G. Kuhn, R. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mr. VanderVeen to approve the payment of the Inter-
departmental Payment Register for the months of May and June, 1999 (FM 08 and 09); the Journal
Voucher Register for April, May, and June, 1999; the Oak Management, Inc. Credit Register for April,
May, and June, 1999; and the Payment Register, including the Voucher Report Period for June, 1999
(FM 09), and the CIP Voucher Report Period for June, 1999 (FM 09).
3-1
(Commission Meeting, August 4, 1999)
AYES: G. Kuhn, R. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1999 (FM 09, FY 1999) was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of June, 1999, was accepted as filed.
LYON OAKS UPDATE:
Project Manager Christy Summers, of Beckett & Raeder, Inc., updated the Commission on the status of the
golf course development project, including variance and site plan approval received from Lyon Township, plus
preliminary work with the Road Commission for Oakland County for access and lanes into the park.
Mr. Gary Cooper, architect of the clubhouse, reviewed changes in the central area of the building, which will
provide for better progression for the banquet facility, plus changes in the interior lobby, which will allow it als o
function as a small meeting room. He also noted changes in the storage area, which will make the cart
storage area smaller, but still allow room for the 120 carts.
Consultant is currently working on the construction documents for the site plans; expecting the plans to go
out to bid in early winter, with construction to begin next spring.
Commission will be provided samples of the stone/brick/roof shingle material that will be included in the bids
specifications.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Administrator - Parks Operations Dan Stencil and Assistant Administrator Jon Kipke attended a recent Rose
Township Board meeting to revisit the issue of hunting in Rose Oaks. The township board intimated that any
additional activities proposed for the park must be presented to them through our park master planning process.
---The Michigan Natural Resources Trust Fund Board has approved the conservation easement for Lyon Oaks;
the next step will be receiving approval from the Department of Natural Resources.
---Tony Filippis, Sr., of Wright & Filippis, has made a verbal commitment of a donation totaling $20,000 for the
construction of an accessible gazebo at Independence Oaks near the Twin Chimneys shelter.
NEW BUSINESS:
Commissioner G. Kuhn distributed newspaper articles on innovative programs for senior citizens plus programs
designed to assist the underprivileged and disabled in the schools. He also presented an article on the sport
of kayaking and its increasing popularity. He requested staff review and evaluate these programs for future
consideration in the parks.
3-2
(Commission Meeting, August 4, 1999)
The next meeting will be at 9 a.m. on Wednesday, September 1, 1999.
The meeting was adjourned at 10:09 a.m. to a tour of Independence Oaks and Upper Bushman Lake, then
attended the rededication of the Lewis E. Wint Nature Center and its new exhibits.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 1, 1999
INTERDEPARTMENTAL PAYMENT REGISTER:
July (FM 10) 1999
PAYMENT REGISTER:
Voucher Report Period, July (FM 10) 1999*
C.I.P. Voucher Report Period, July (FM 10) 1999*
TOTAL
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
$1,392,233.09
317, 942.40
161,653.33
$1,871,828.82
5-1
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of July, 1999
Source
De artmentlFund
Purpose
Amount
12/IN004506
O.C. General Fund
Per Deim paid to Park Commissioners E. Coleman, T. Law, C. Palmer &
D. Vanderveen for meetings-Admin.
$490.00
12/IN004509
O.C. Radio Communications Fund
Communications-Rec. Admin., Add., Grove., Indep., Water., W.O.W.Park & Mob. Rec.;
Radio Maint.-Admin., Rec. Admin, Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,
Red Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;
Equip. Maint.-Admin., Rec. Admin., Add., Grove., Indep., R.O.W.Park & W.O.W.Park
5,580.55
12/IN004512
O.C. Mailing Conv. Copier & Printing Fund
Public Info.-Admin.;Off. Sup.-Admin., Rec. Admin., Grove., Indep,, Glen Oaks, Red Oaks
Spring,., & Mob. Rec.; Sp. Events, Thera . Pro .-Rec. Admin., Scram ble-S pring.,
Day Camp -Mob. Rec.
7,620.61
12/IN004515
O.C. Motor Pool Fund
Transportation-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks,
Red Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.;
Insurance -Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks,
Spring., R.O.W.Park, Water. & Mob. Rec.;E ui . Maint.-Tech. Sup., Add., Grove., Indep.,
Glen Oaks, Red Oaks, Spring., Water. & Mob. Rec., Trucks & Buses
24,839.75
12/IN004534
O.C. Bldg. & Liability Insurance Fund
Misc. Exp., He . B Shots/DOT Drug Testing -Tech. Sup., Add., Grove., & Spring.
286.41
12/IN004547
O.C. Materials Management Fund
Off. Sup.-Admin.; Hskp. Sup. -Add., Grove., Indep., Wh. Lk., & Nat. Cntr.;
Grounds Maint.-Add. & Inde .;Bldg. Maint.-Grove.
2,246.64
12/PR004871, 4872 & 4873
O.C. Payroll Fund
Payroll charges for pay period ending 7/2/99-All Parks
352,109.03
12/PR005001, 5002 & 5003
O.C. Payroll Fund
Payroll charges for pay period ending 7/16/99-All Parks
358,531.55
12/PR005106 & 5107
O.C. Payroll Fund
Payroll charges for pay period ending 7/30/99-All Parks
352,163.69
12/FB409137, 138, 139,
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/2/99-All Parks
77,803.16
140,141 &143
12/FB409496, 409497 &
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/16/99-All Parks
77,948.33
409498
12/FB409735, 409736 &
O.C. Erin e Benefits Fund
Fringe Benefit charges for pay period ending 7/30/99-Ail Parks
77,488.89
409737
14/IN000390
O.C. Facilities & Operations Fund
Bldg. Maint.-Admin., Rec. Admin., Tech. Sup., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, W.O.W.Park, Tennis Complex, BMX, Tob. Complex & Nat. Cntr.;
Misc. Exp.-Admin.
765.53
18/CI993103
O.C. Telephone Communications Fund
Communications-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec. & Nat. Cntr.
12,213.52
W
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 1999
(FOR MONTH ENDING 7/31/99)
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$9,963,919.02
$9,716,610.00
($247,309.02)
102.5%
GLEN OAKS GOLF COURSE
1,005,533.89
1,131,000.00
125,466.11
88.9%
RED OAKS GOLF COURSE
334,576.46
406,700.00
72,123.54
82.3%
RED OAKS GOLF DOME & SPORTS VILLAGE
33,364.20
40,000.00
6,635.80
83.4 %
SPRINGFIELD OAKS GOLF COURSE
694,699.21
833,406.00
138,706.79
83.4%
WHITE LAKE OAKS GOLF COURSE
816,220.91
936,478.00
120,257.09
87.2 %
NATURE CENTER
13,853.45
15,500.00
1,646.55
89.4%
ADDISON OAKS
270,710.47
355,500.00
84,789.53
76.1 %
ADDISON OAKS CONFERENCE CENTER
84,657.49
120,000.00
35,342.51
70.5%
GROVELAND OAKS
375,258.97
573,500.00
198,241.03
65.4%
INDEPENDENCE OAKS
198,540.27
240,250.00
41,709.73
82.6%
LYON OAKS
2,026.00
4,000.00
1,974.00
50.7%
ORION OAKS
3,444.00
2,500.00
(944.00)
137.8%
ROSE OAKS
3,000.00
5,200.00
2,200.00
57.7%
SPRINGFIELD OAKS ACTIVITY CENTER
1,836.66
3,500.00
1,663.34
52.5%
WATERFORD OAKS
48,991.27
43,700.00
(5,291.27)
112.1 %
RECREATION ADMINISTRATION
20,335.47
20,410.00
74.53
99.6%
MOBILE RECREATION
169,205.04
205,000.00
35,794.96
82.5%
RED OAKS WATERPARK
345,705.72
485,600.00
139,894.28
71.2 %
WATERFORD OAKS BMX COMPLEX
15,832.00
25,350.00
9,518.00
62.5%
WATERFORD OAKS TENNIS COMPLEX
14,397.00
19,830.00
5,433.00
72.6%
WATERFORD OAKS TOBOGGAN COMPLEX
67,666.66
71,100.00
3,433.34
95.2%
WATERFORD OAKS WATERPARK
531,877.21
600,200.00
68,322.79
88.6%
TOTAL REVENUE
$15,016,651.37
$15,855,334.00
$839,682.63
94.7%
OPERATING EXPENSES
ADMINISTRATION
$1,723,061.70
$2,215,956.00
$492,894.30
77.8%
GLEN OAKS GOLF COURSE
689,884.30
820,073.00
130,188.70
84.1 %
RED OAKS GOLF COURSE
424,297.49
490,056.00
65,758.51
86.6%
RED OAKS GOLF DOME & SPORTS VILLAGE
946.95
1,068.00
121.05
88.7%
SPRINGFIELD OAKS GOLF COURSE
692,860.74
831,850.00
138,989.26
83.3%
WHITE LAKE OAKS GOLF COURSE
534,361.13
685,183.00
150,821.87
78.0%
NATURE CENTER
311,147.69
435,132.00
123,984.31
71.5%
ADDISON OAKS
848,993.49
1,010,317.00
161,323.61
84.0%
ADDISON OAKS CONFERENCE CENTER
54,762.27
71,361.00
16,598.73
76.7%
GROVELAND OAKS
660,027.63
878,141.00
218,113.37
75.2%
INDEPENDENCE OAKS
729,155.20
855,343.00
126,187.80
85.2%
LYON OAKS
6,939.68
160,879.00
153,939.32
4.3%
ORION OAKS
15,124.55
27,231.00
12,106.45
55.5%
ROSE OAKS
16,000.55
28,971.00
12,970.45
55.2%
SPRINGFIELD OAKS ACTIVITY CENTER
83,844,98
106,301.00
22,456.02
78.9%
WATERFORD OAKS
449,030.54
541,399.00
92,368.46
82.9%
RECREATION ADMINISTRATION
345,810.08
443,316.00
97,505.92
78.0%
MOBILE RECREATION
537,926.91
589,726.00
61,799.09
91.2%
RED OAKS WATERPARK
550,656.86
753,842.60
203,185.74
73.0%
WATERFORD OAKS BMX COMPLEX
31,220.68
52,919.00
21,698.32
59.0%
WATERFORD OAKS TENNIS COMPLEX
21,869.09
55,942.00
34,072.91
39.1 %
WATERFORD OAKS TOBOGGAN COMPLEX
118,554.50
120,585.00
2,030.50
98.3 %
WATERFORD OAKS WATERPARK
517,667.85
925,294.40
407,626.55
55.9 %
TECHNICAL SUPPORT
766,063.28
923,000.00
156,936.72
83.0%
CONTINGENCY`
12,213.52
131,825.00
119,611.48
N/A
TOTAL OPERATING EXPENSES
$10,142,421.66
$13,155,711.00
$3,013,289.34
77.1 %
REVENUE OVER/(UNDER) EXPENSES
$4,873,229.71
$2,699,623.00
($2,173,606.71)
1999
ACTUAL REVENUE TO DATE: 94.7%
BUDGET BALANCE: 5.3 %
ACTUAL EXPENSE TO DATE: 77.1 %
BUDGET BALANCE: 22.9%
*CONTINGENCYYTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,500 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
$15,655 HAS BEEN TRANSFERRED TO ADDISON OAKS (JAN.)
$2,561 HAS BEEN TRANSFERRED TO WATERFORD OAKS (APR.)
$12,925 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (APR.)
$21,389.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (APR.)
$18,583.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (APR.)
$7,650 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (APR.)
CIP BUDGET TRANSFER: $815,125 FOR ACCELERATED DEPR. TO MOST BUDGET CENTERS (MAY)
CONTINGENCY BUDGET FIGURE: $3,384 HAS BEEN TRANSFERRED TO TECH. SUPPORT (JUN.)
$13,200 HAS BEEN TRANSFERRED TO WATERFORD OAKS T. COMPLEX (JUN.)
$9,100.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (JUN.)
$13,651.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (JUN.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10, FY 1999
(FOR MONTH ENDING 7/31/99)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
YEAR TO DATE
REVENUE
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER)EXP.
$9,963,919.02
$1,723,061.70
$8,240,857.32
1,005,533.89
689,884.30
315,649.59
334,576.46
424,297.49
(89,721.03)
33,364.20
946.95
32,417.25
694,699.21
692,860.74
1,838.47
816,220.91
534,361.13
281,859.78
13, 853.45
311,147.69
(297,294.24)
270,710.47
848,993.49
(578,283.02)
84,657.49
54,762.27
29,895.22
375,258.97
660,027.63
(284,768.66)
198,540.27
729,155.20
(530,614,93)
2,026.00
6,939.68
(4,913.68)
3,444.00
15,124.55
(11,680.55)
3,000.00
16,000.55
(13,000.55)
1,836.66
83, 844.98
(82, 008.32)
48,991.27
449,030.54
(400,039.27)
20,335.47
345,810.08
(325,474.61)
169,205.04
537,926.91
(368,721.87)
345,705.72
550,656.86
(204,951.14)
15, 832.00
31, 220.68
(15,388.68)
14, 397.00
21, 869.09
(7,472.09)
67,666.66
118,554.50
(50,887.84)
531,877.21
517,667.85
14,209.36
0.00
766,063.28
(766,063.28)
0.00
12,213.52
(12,213.52)
TOTAL $15,015,651.37 $10,142,421.66
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
$4,873,229.71
6-2
Monthly Activity Repot. (Combined Totals )
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
July, 1999
Leagues/ Groups
Participants
Leagues/Groups_j
Participants
1998
1999
1998
1999
1998
1999
1998
1999
541
463
44,990
39,563 1,784
1,520
165,518
167,326
441
575
62,451
62,731 1,805
2 118
205 546
201 868
25,407
22,835
250 542
234,447 71,876
77,010 594,848
6027611
51
1 491
7,8381
9,3991 4441
493 1 64,9001
75,830
Grand Totals 26,4401 23,922 11 365,821 346,1401 75,909 81,141 1,030,812 1,047,635
nOaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
I Oaks
Rounds Played
ingfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
Leagues
Participants
I Lea ues TD
Partici ants TD
1998
1999
1998
1999
1998
1999
1998
1999
180
170
10,911
9 004
564
567
40,776
40,188
0
10
2,883
2,901
0
22
10,863
11,407
19
14
3,319
3,456
169
207
27,317
36,168
73-1 63 8,829 6,8581 3321 1911 32,0471 32,170
114
132
5,188
5,263
357
386
18,255
18,458
0
0
3 787
3,679
5
2
14,627
17,154
48
22
8,115
5,978
373
331
38,352
3302
172
88
10,446
9,074
519
350
37,495
35,707
2
0
2,946
2,784
7
2
11,455
12,242
5
1
485
377
60
54
5,009
4,533
5411
4631
449990
39,563
1,784
1,520
165,518
167,326
ON/25/99
Recreational and )ecial Events
July, 1999
Mobile Recreation
Airsport
Climbing Wall
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Miscellaneous
Waterford Oaks
Activity Center
Tennis Complex
BMX
The Fridge
Environmental Program
Nature Center
Outreach
* Nature Trail Usage
Special Events*
Totals
N
Groups
Participants
Groups TD
Partici ants TD
1998
1999
1998
1999
1998
1999
1998
1999
46
40
9,430
8,200
127
107
26,035
21,935
0
17
0
1700
0
30
0
3,000
15
17
2,250
2,550
34
42
4,950
7,500
24
21
4,008
3 507
53
47
8,183
7,849
12
13
2,004
2,171
70
25
9,810
4,175
40
36
4,800
4,320
50
49
6,240
5,880
39
42
6 630
7,140
76
69
12,750
11,730
41
33
9,389
7,557
76
65
16,946
14,885
46
43
0
0
95
99
466
0
30
35
6,990
8,155
68
68
15,279
15,844
47
96
2,115
4,320
348
529
13,147
23,805
01
89
01
01
01
238
01
0
0
0
1,362
1 027
0
0
14,523
16,606
0
0
1,191
240
0
0
3,164
1,652
0
0
2,674
4,646
0
0
11683
10,840
01
01
4,115
1 2,9851
123
1 881
21,023
1 17,488
60
66
4,039
3,389
437
414
20,982
24,822
41
27
1,454
824
248
248
20,365
13,857
0
0
10,155
8,595
0
11
44,487
56,056
01
01
01
3,4651
01
361
01
11,509
4411
575
62,451
62,731
1,805
29118
2051546
201,868
* Not included in totals SENIOR SOFTBALL
2400
TGIF
105 08/25/99
DEAF VOLLEYBALL
48
VOLLEYBALL
460
TR FRIDAY FROLIC
20
CP SPORTS
30
SOFTBALL (MENT. IMPRD)
120
MASTER GAMES
240
PROJECT FISH
40
Day Use Parks A Facilities
July, 1999
dison Oaks Pa
Campers
Day Use
Day Campers
oveland Oaks
Campers
Day Use
Day Campers
Day Use
Day Campers
Overnight Group Campers
Orion Oaks
Addison Oaks Conference Ctr
Waterford Oaks Waterpark
Red Oaks Water Park
Red Oaks Golf Dome & S. 'V
Totals
* Not included in totals
V
W
Groups
Participants
Grou s TD
Partici ants TD
1998
1 1999
1998
1999
1998
1999
1998
1999
596
601
14,042
13,985
1,728
1,858
33,715
33,995
4,643
3,399
25,834
11,939
9,327
8,176
45,637
31,442
0
0
0
0
0
0
0
0
1 623
1,277
43,684
44 024
3,248
2,494
85,137
86 208
5,197
4,513
19,237
18,918
8,995
8,298
32,718
32,576
0
9
333
434
0
9
1,663
1,996
11,741
11,410
41,102
36 778
42,447
48,586
148,591
166,897
60
77
6,766
7,345
103
129
11,264
10,437
10
1
170
39
22
15
988
427
1,303 1,342 4,561 4,698 5,653 1 7,1351 19,814 20,724
27 34 4,034T 5,5661 2151 232 32,574 35,129
115 120 40,8501 44,086 177 175 59,983 65,213
119 861 35,673 33,3621 176 135 56,159 50,808
25,407 22,835 250,542 234,447 71,876 77,010 1 594,8481 602,611
08/25/99
ITEM # 8
2000 OPERATING BUDGET ADOPTION
Staff is requesting Commission approval of the resolution (as printed
in the budget) adopting the Parks and Recreation Commission's 2000
Appropriations Act incorporating the 2000 Operating Budget.
!
ITEM #9
Twin Chimney Shelter
Gazebo Bid
Independence Oaks
Mr. Tony Fillipis Sr., the principal owner of Wright & Fillipis, Inc., has agreed to donate
$10,000 this year and $10,000 in the year 2000 for a 26' handicap -accessible gazebo
and site improvements at the Independence Oaks Twin Chimneys Shelter. This gazebo
will be used for Wright & Filippis' annual "Wheelchair Daze Picnic," as well as for other
park activities and rentals.
The following is a summary of bids for this gazebo, plus an alternate for the cupola
(See attached elevations of gazebo).
Manufacturer
Gazebo
Alternate:
Delivery
Michigan
Gazebo w/
Registered
cupola
Engineered
Drawings
Cedar Forest Products
$11,289.00
$14,822.00
5 -7 weeks
Yes
Polo, Illinois
Play Environments
$11,411.00
$14,100.00
4 - 6 weeks
Yes - Structure
Holland, Michigan
No - Deck &
Railings
Additional
$500 - $600
Engan Tooley Doyle & Associates, Inc.
Did not meet specifications
Okemos, Michigan
W. H. Porter
Did not meet specifications
Holland , Michgian
Staff recommends awarding the bid for the gazebo and cupola to Cedar Forest
Products in the amount of $14,822.00, since Play Environments did not include the
engineering for the deck and railings or the hardware for the deck beams. These extras
would amount to approximately $800.00.
Monies for this project are included in the 1999 Capital Improvement Projects Budget.
D:1$DATAIMY DOCUMENTS18-6-99.REC.DOC
9-1
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1 OF 1
ITEM #10
PICK-UP TRUCK
GLEN OAKS GOLF COURSE
This spring, through Central Garage, we purchased a GMC S10
pick-up truck through the blanket order that Central Garage has set up
with Buff Whelan Chevrolet.
This pick up was a replacement for a 1991 pick-up truck that was
damaged in an accident and subsequently determined to be not worth
repairing. Staff is waiting for determination on the amount to be paid to the
Parks from the insurance claim.
Staff is requesting approval for this expenditure in the amount of
$14,424.00,
Funds for this expenditure will be transferred from the Operating
Budget Contingency to the Operating Equipment line item.
10-1
ITEM #11
OAKLAND COUNTY PARKS
RESEARCH STUDY
Staff requests approval for funds to conduct a research study among 500 registered
voters during September, 1999. BBDO Advertising will coordinate and oversee this project.
The purpose of the telephone survey will be to:
-- gauge public awareness and usage of parks system facilities and services;
-- measure park user satisfaction with the parks and golf courses;
-- serve as a benchmark for public understanding and support for the parks millage
and future funding;
-- better understand the interests of residents in various quadrants of the county; and
-- provide a forum for public comments and feedback on the parks system.
An Executive Summary of the 1996 survey is on the following page.
Findings from this survey:
* verified that levels of awareness are increasing
* provided more information about population segments to help marketing especially to
SE and SW Oakland County
* told us that most activities had an 80 percent satisfaction level
* identified areas for attention and improvement.
BBDO received competitive bids from three research firms. Staff recommends accepting
the bid from the low bidder, foresight, inc. *
foresight Inc. Troy, MI $17,600**
AFFINA Farmington Hills, MI $17,775
DAI Dallas,TX $27,500
(* foresight, inc. is comprised of the former members of Nordhaus, Inc. which has conducted
the past two telephone surveys for the parks system.)
(** cost of the 1996 survey was $20,400.)
Oakland County Parks Evaluation BBDO Advertising
EXECUTIVE SUNINIARY
State iWetro and County Park Usage and Comparisons
Q1. Do you or any members of your household use any state, metro or county parks on a
regular basis?
• People are using parks, in general, more than they did five years ago (12% increase).
Those living in Quadrant 1 (Clarkston/Holly area) use parks more than respondents in
the rest of the county. (See page 15)
Q3. Approximately how may times in the past year have you or any member of your
household visited state, metro or countyparks?
• Those who use the parks on a regular basis are making several visits per year to those
parks. In the past five years, there was a 20% increase in visits made per year to all
parks. (See page 17)
Q2. What are the names of the two state, metro or county parks that you use most often?
• Kensington and Stoney Creek were still the two parks used most often, just as they
were in 1991. The two county parks used most often were Independence Oaks and
Addison Oaks. (See page 16)
Q3. Approximately how many times in the past year have you or any member of your
household visited state, metro or countyparks?
• People are visiting parks more often than they did five years ago. The percentage of
respondents that had not visited any parks in the past year dropped by nineteen
percent since 1991. Also, the number of respondents that visited parks more than 16
times per year increased by ten percent. (See page 17)
Q12a. How do Oakland County Parks compare to other state, metro or county parks that
you have visited? Would you say they are more appealing or less appealing?
• More people believed that Oakland County Parks were more appealing than other
area parks when compared to responses from five years ago (49% in 1996 vs. 31 % in
1991). Those residing in Quadrant 3 (Novi/Farmington/Southfield area) were the
most likely to feel the county parks were more appealing than other parks. (See page
3 0)
Q12b. Why do you say Oakland County Parks are more/less appealing?
• The most often mentioned reason for believing the county parks were more appealing
than other parks i.n both 1991 and 1996 was that they were clean and well maintained,
as well as being conveniently located. (See page 31)
• Respondents main reason for finding the county parks less appealing was that they
had less to offer than did other parks. (See page 31)
Nordhaus Research, Inc. Page 4
October 1996
Oakland County Parks Evaluation BBDO Advertisi
,<awareness and Visits to Oakland Couniy Parks
Q4. Please tell me the names of all the Oakland County Parks you can think of.
• Without prompting, all eleven Oakland County Parks were mentioned by at least
some respondents. (See page 18)
• In the past, there was confusion about which parks were Oakland County Parks. In
1991, Kensington, Stoney Creek and Dodge Park were among the most frequently
mentioned five parks believed to be county parks. However, this year only
Kensington remained in the top five parks thought of as Oakland County Parks, while
Stonev Creek and Dodge Park dropped in ranking considerably. (See page 18)
• Respondents living in Quadrant 1 (Clarkston/Holly area) could name more county
parks, correctly, than those living in any other quadrant. (See page 18)
• Even though awareness of most Oakland County Parks has increased, there were
more people this year that could not name any Oakland County Parks (6% increase
since 1991). (Seepage 18)
Ql. Please tell me the names of all the Oakland County Parks you can think of.
Q5. Which of the following Oakland County Parks have you heard of?
[Combined for Total Awareness/
• People were most aware of Addison Oaks (61 %). (See page 20)
• Quadrant 3 residents (Novi/Farmington/Southfield area) were the least aware of
county parks, with nearly two times as many people who were not aware of any
Oakland County Parks. (See page 20)
Q6a. Which of the following Oakland County Parks, if any, have you or a member of your
family visited in the past year?
• Fifty-one percent of all respondents had not visited any Oakland County Parks in the
last year. (See page 21)
Q7. Have you or any members of your household ever visited any of the Oakland County
Parks?
• Nearly one-fourth (23%) of all respondents had visited a Oakland County Park
sometime in the past. (See page 23)
Q6b. How many times did yowl visit each park?
• Quadrant 2 residents you
area) visited the county parks
more frequently than those living in any other county divisions.
Nordhaus Reseurch, Inc. Page j
October 1996
Oakland Countv Parks Evaluation BBDO Advertisin
Use and Satisfaction of Facilities Services and Activities
Q1Oa. What specific facilities, services or activities offered by the Oakland County Parks
and Recreation System, such as golf courses, hiking trails or waterparks, have you or -
members of your household ever used?
• Hiking and Golfing were the two activities that people participated in most often.
(See page 26)
01Oc. How satisfied were you with (each facility, service or activity mentioned in glOa)?
• All of the activities and services offered by the parks system had satisfaction levels of
80% or higher, except for in -line skating and mountain biking which received
satisfaction ratings of 75% and 66% respectively. (See page 27)
QIOd. Why were you dissatisfied with (each facility, service or activity mentioned in
gl0c)?
• A very small portion of participants were unhappy with the activities they participated
in at the parks. The activities that those few respondents were most dissatisfied with
were fishing and the use of the waterparks. People were dissatisfied with the fishing
because they did not feel there were "quality fish". Those who were dissatisfied with
the waterparks said it was due to overcrowding, that the waterpark was not clean and
a lack of supervision and security. (See page 27)
Overall Satisfaction with Oakland County Parks
Qlla. Overall, how satisfied are you with the recreational opportunities and facilities
provided to you or the members of your household by the Oakland County Parks and
Recreation System?
• Most people were either very or somewhat satisfied with the Oakland County Parks
(62% and 30% respectively). (See page 28)
• Park -users residing in Quadrants 1 (Clarkston/HoIly area) and 2 (Pontiac/Rochester/
Bloomfield area) were more likely to be satisfied with the county parks than those
living in Quadrants 3 (Novi/Farmington/Southfield area) and 4 (Troy/Royal Oak
area).
• Respondents that did not support the increased property tax for park funding were
generally less satisfied with the county parks than those who did.
Ql1 b. Why are you somewhat/very dissatisfied?
• The fact that the parks are inconveniently located was the reason given most often for
overall dissatisfaction with the parks, compared to complaints of overcrowding in the
1991 study.
Nordhaus Reseurch. hic. Page 6
October 1996
Oakland County Parks Evaluation BBDO Advertising
Park Priorities for the Future
019. ...in your opinion, which of the following three activities should be Oakland
County's FIRST priority? (Second? Third?)
• People felt that the first priority for the parks should be to acquire property for the
protection of wildlife in its natural habitat (59%). Twenty-seven percent of
participants believed the first priority should be to acquire property to protect open
spaces for recreation opportunities, followed by 11 % who thought the first priority
should be to acquire property to preserve regional rural heritage, such as a horse farm
or a working farm. (See page 40)
Community Value Added by* the CounU Parks
013.....Please tell me how much you agree with each of the following statements. (Using
a scale of 1 to S)
• Most respondents strongly agreed with each of the statements, as was the case five
years ago. (74% agreed that Oakland County Parks are a valuable asset to the
community, 65% agreed that" Oakland County Parks make an important contribution
to the quality of life in Oakland County.) (See pages 32-33)
• Residents in Quadrant 1 (Clarkston/Holly area) believed that the county parks added
value to the community, and contributed to a better quality of life more than those
living in the rest of the county. (See pages 32-33)
Education and Special Programs Provided by the Parks
OI 4a. In your opinion, should Oakland County Parks be concerned with providing
outdoor environmental educational experiences that educate youngsters about the
environment?
• Most respondents (89%) believed that the Oakland County Parks System should
provide environmental education of some sort to young people. (See page 34)
• Among the small percentage (11 %) of participants that felt the parks system should
not be involved in environmental education, many said that schools or parents should
take on that responsibility, not the park system. It is interesting to note that most of
the people who expressed these opinions were between the ages of 3I and 44 with
children. (See page 34)
Nordhaus Research, Inc. Page %
October 1996
Oakland County Parks Evaluation BBDO Advertisi
014c. How likely would you be to transport your children to an overnight camp that
would educate youngsters about the environment if it were offered by Oakland
County Parks and Recreation at a location within Oakland County?
• Most participants said that they would take their children to an overnight camp
sponsored by the Oakland County Parks (74% very or somewhat likely)
(See page 35)
01 Sa. For which special interest groups, if any, do you think the Oakland County Parks
and Recreation system should provide special programs, services or facilities?
• Groups that should receive special accommodations from the parks most often
included; the physically impaired, school groups and senior citizens. (See page 36)
015b. What kinds ofprograms, services or facilities do you suggest?
• Programs suggested for special interest - groups included nature or environmental
programs, organized sports and hiking. Respondents also mentioned that the parks
and its facilities should be handicap accessible. (See page 36)
Recreational Activities and Special Events
016. How likely is it that you or members of your household would visit an Oakland
County Park to participate in the following types of recreational activities?
• The activities respondents were most likely to participate in included; picnicking,
hiking, nature programs and swimming. This differed slightly from the 1991 study,
where environmental programs and mountain biking were more often preferred. (See
page 37)
• Tennis remains the least popular activity among several options offered from 1991
and the current study. (See page 37)
018a. Which, if any, of the following special events held at Oakland County Parks are
you aware of
• Respondents were most aware of the July 4th Fireworks, sponsored by the Oakland
County Parks (70%). People also knew of the Classic Car Show (56%), the 4-H Fair
(54%) and the Hot Air Balloon Festival (51%). (See page 39)
018b. Which, if anv, have you or members of your household ever attended?
• The three events attended most were the July 4th Fireworks (46%), Classic Car Show
(31 %) and the 4-H Fair (29%). (See page 39)
Nordhaus Research. hic. Page 8
October 1996
Oakland Countv Parks Evaluation BBDO Advertisin,
Property True Increase for Oakland County Park Funding
020a. How much do you think the average homeoivner of a S100, 000 market value house
currently pays in annual property taxes to support the Oakland County Parks and
Recreation System?
• Many participants thought that the tax contribution to the parks was more than $16
(44%), or they did not know what amount of property taxes were used to support the
Oakland County Parks (43%). (See page 41)
020c. Hoiv ivilling would you be to support a tax increase of S6.25 per year on a
$100, 000 market valve home for land preservation and improvements in the county
park system?
• When informed of the current tax to support county parks ($12), most county
residents (67%) were either very willing or willing to support the $6.25 increase in
property taxes to help fund the parks. Quadrant 3 (Novi/Farmington/Southfield area)
residents were slightly more willing to support the tax increase than were respondents
living in the other three county divisions. (See page 42)
Sources of Information for Parks and Leisure Activities
09. Hoiv or ivhere did you find out about the Oakland County Parks you visited?
• Most people found out about Oakland County Parks from friends or relatives (45%)
or just by having a park in their area (33%). (See page 25)
021 a. What sources do you use to learn about things to do in Oakland county in your
leisure time?
• Many participants used the suburban newspapers as a source of information for
leisure activities (41 %). They also referenced the Detroit daily newspapers for ideas
on things to do (26%). (See page 43)
Q21 b. Do you subscribe to cable TV?
• Seventy percent of the respondents subscribe to cable television. (See page 43)
Q22a-c. Do you have a personal computer? Do you have access to the Internet? Do you
or ivould you access the Internet to learn about things to do or places to go locally?
• Over one-half of all respondents had a personal computer they could access (54%).
One-half of those computer users have access to the Internet. Among those with
Internet access three -in -four (74%) said they would, or do, use the Internet to find
things to do or places to go in the community. In total, approximately one-fourth
(21 %) of all respondents can, and would, access the Internet for leisure information.
Nordhaus Research, hic. Page 9
October 1996
ITME #12
EXECUTIVE OFFICER'S REPORT
---All commissioners who have indicated they are participating in the SCAMP/Wint Outing the morning of
September 10 at Springfield Oaks, please remember to bring your check to the meeting and made payable
to Clarkston SCAMP in the amount of $125.00.
---Staff will update the commission on the start up of the Lyon Oaks park development.
---Staff received notification that we are the recipient of a $20,000 matching grant from the Michigan
Department of Natural Resources Inland Fisheries Grant Program.
This grant will improve fishing access and opportunities with
installation of a concrete boat ramp on Lake Sixteen at Orion Oaks
installation of a concrete boat ramp on Buhl Lake at Addison Oaks
additional handicap -accessible docks on Crooked Lake at Independence Oaks
---Attached is a copy of the upcoming Fall and Winter Events for your information and planning.
---Waterford Oaks Waterpark officially closes for the season on Labor Day, September 6.
---With the end of the budget year approaching, we will have not bid items for the September 15 meeting.
Therefore, with concurrence from the commissioners, staff requests the next meeting be scheduled for
Wednesday, October 6.
12-1
EVENT
Hidden Forest Walk/Run
GM Company Picnic
Compuware Co. Picnic
Rec. Diving Treasure Hunt
T.G.I.F.
Fall Mt. Bike Race
*Harvest Happenings
Heart Walk
Fall Car Show
Boo Bash
Halloween Hoots
*Halloween Hop
*Halloween Happiness
Nature Fears & Halloween
Fables
*T.G.I.F.
*Holiday Festival
*Jingle Bell Ball
*Almost New Year's Eve Party
(North)
*Almost New Year's Eve Party
(South)
*Wheel -A -Thou Fundraiser
C:\TEMMUEVENTS.WPD
FALL AND WINTER EVENTS ...1999
DATE
LOCATION
Fri., September 10
Independence Oaks
Sat., September 11
Waterford Oaks
Sun., September 12
Addison Oaks
Sun., September 12
Groveland Oaks
Fri., September 17
W/O Activity Center
Sun., September 19
Addison Oaks
Fri., October 1
Independence Oaks
Sat., October 2
Oakland University
Sun., October 3
Independence Oaks
Sat., October 23
Addison Oaks
Sun., October 24
Hess -Hathaway
Wed., October 27
S/O Activity Center
Thurs., October 28
Southfield P&R
Sat., October 30
Independence Oaks Nature
Center
Fri., November 12
W/O Activity Center
Tues., December 7
Southfield P&R
Wed., December 8
W/O Activity Center
Tues., December 28
W/O Activity Center
Thurs., December 30
Royal Oak
TBA
W/O Fridge
12-2