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HomeMy WebLinkAboutAgendas/Packets - 2000.04.05 - 40038Fred Korzon Pecky D. Lewis, Jr. George W. Kuhn �`rAKL Chairman Thomas A. Law AND Richard Skarritt Ruel E. McPherson Vice Chairman Charles E. Palmer Ralph Richard Richard D. Kuhn, Jr. J. dV.Vogt een COUNTY PARKS Executive Officer Secretary Richard V. Vogt 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248.858.0906 Fax 248.858. 1683 TDD 248.858. 1684 1-888-OCPARKS • www.co.oakland.mi.us March 28, 2000 Oakland County Parks And Recreation Commission Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................... Parks and Recreation Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ............................Wednesday, April 5, 2000 9:00 a.m. PURPOSE ........................ Regular This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Ralph Richard Executive Officer - Parks and Recreation Next Meetings: Wednesday, April 19 (Tentative) Wednesday, May 3 D:\$Data\My documents\COMMISSN\agendaltr.doc OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, MI 48328 April 5, 2000 1. Call Meeting to Order at 9:00 a.m. 2. Roll Call. 3a. Approval of Minutes for March 15, 2000 Public Hearing. 3. Approval of Minutes for March 15, 2000 Commission Meeting. 4. Public Comments. 5. Activities Update. 6. Resolution — Waterford Oaks Rezoning. 7. Bid Items: Fireworks — Addison and Groveland Oaks. 8. Mini Excavator — Technical Support. 9. Beach Sand Cleaner — Groveland Oaks. 10. Turbine Leaf Blower — Groveland Oaks. 11. Sand Topdresser — Lyon Oaks and Springfield Oaks 12. Millage Information Program Update. 13. EXECUTIVE SESSION: 14. Executive Officer's Report. 15. Old Business. 16. New Business. 17. Adjourn. D. Stencil / 858-4944 J. Figa / 858-4620 J. Kipke / 858-4605 cc m M. Thibodeau / 858-4630 J. Pung / 858-4625 R. Richard / 858-0909 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING March 15, 2000 The public hearing for the grant application was called to order at 9:10 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Oakland County Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard Kuhn, Jr., Fred Korzon, Thomas Law, Ruel McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: George W. Kuhn ALSO PRESENT: Parks and Recreation Oakland County Purchasing Cooper Design Architects Beckett & Raeder, Inc. DeMattia Group TwentyFirst Century Development Private Citizens Ralph Richard, Executive Officer Daniel Stencil, Administrator - Operations Joseph Figa, Chief of Design and Development Frank Trionfi, Administrator — Administration Jon Kipke, Assistant Administrator Janet Pung, Public Communications Officer Sue Delridge, Chief of Recreation Mike Thibodeau, Chief of Golf Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Mike Wolf, Intern Lynn Bumstead, Intern Bob Rhein, Buyer Gary Cooper, Architect Christy Summers, Project Manager Kathleen Hudson Rod Elgie, Vice President, Construction Mike Clark Chris Tarr Kathie Binkley Don Shields Bill Cortis Robert Linden Elaine Darbee Rebecca Eiben Chief of Design and Development Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit applications to request matching Michigan Natural Resources Trust and Clean Michigan Initiative funds for 2000 is April 1. This is the first required review. A public hearing is also a requirement of the DNR to qualify for funds. Notice of the hearing was advertised in area newspapers. 3a-1 (Public Hearing, March 15, 2000) The project staff selected is as follows: Waterford Oaks Wave Pool Renovation Staff presented the project, which will be a 50150 matching grant, with $250,000 coming from the Clean Michigan Initiative and $250,000 from the Oakland County Parks and Recreation Commission's funds. The project will include demolishing and re -pouring the pool floor; installing a new drainage system; replacing the hydraulic wave -making machinery with pneumatic wave -making machinery; and replacing amenities such as coping, gutters, and lighting, as necessary. No questions were asked; therefore, the public hearing was declared closed at 9:12 a.m. Richard D. Kuhn, Jr. Karen Kohn CPS Secretary Recording Secretary 3a-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 15, 2000 Chairman Pecky D. Lewis, Jr., called the meeting to order at 9:12 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: George Kuhn ALSO PRESENT: Parks and Recreation Oakland County Purchasing Cooper Design Architects Beckett & Raeder, Inc. DeMattia Group Oakland County Corporation Counsel TwentyFirst Century Development Private Citizens Ralph Richard, Executive Officer Daniel Stencil, Administrator - Operations Frank Trionfi, Administrator - Administration Jon Kipke, Assistant Administrator Joseph Figa, Chief, Design and Development Sue Delridge, Chief of Recreation Mike Thibodeau, Chief of Golf Janet Pung, Public Communications Officer Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer Mike Wolf, Intern Lynn Bumstead, Intern Bob Rhein, Buyer Gary Cooper, Architect Christy Summers, Project Manager Kathleen Hudson Rod Elgie, Vice President, Construction Joe Colaianne, Assistant Counsel Michael Clark Chris Tarr Kathie Binkley Don Shields Bill Cortis Robert Linden Elaine Darbee Rebecca Eiben Chairman Lewis called for a moment of silence in memory of Commissioner McPherson's son and in support of his family. APPROVAL OF MINUTES: Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the minutes of the meeting of February 23, 2000, with the following changes: On Page 3-1, under "Also Present," correct the spelling of Jim Isaac's name. 3-1 (Commission Meeting, March 15, 2000) On Page 3-2, delete the last line on the page; it's a duplicate of the first line on Page 3-3. On Page 3-4, the first item under "Executive Officer's Report": correct the Commissioner's name from "Vogt" to "Skarritt" in the second sentence. AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Chris Tarr presented the Commission with a petition signed by approximately 1,500 people who are concerned about the possibility of a golf course being planned for Orion Oaks County Park. The park is currently undeveloped, but frequently used for low impact activities, including hiking, biking, fishing, skiing, photography, etc. There is concern that a major development of the park, such as what a golf course would entail, would use the greater portion of the park's uplands --the area most widely used by the current park patrons --thereby eliminating those activities. She noted that much of the park is wetlands and cited a recommendation from the 1989 natural features inventory of the park to "preserve the hydrological cycle of the park." She reviewed the number of golf courses currently located in Oakland County, along with those located within 30 minutes from the park, then finished with a request that the Commission consider options that will allow as many users as possible without defacing the parkland. Kathie Binkley also addressed the Commission with her concerns about a golf course at Orion Oaks, noting golf courses significantly and negatively impact the land on which they are constructed. She provided statistics on the number of park users with whom she spoke on this issue, and related the majority's request to let the park remain undeveloped. Executive Officer Richard briefly reviewed the master plan process, noting opportunities for public input; he also noted that, as a rule, park neighbors are notified of the public hearing's date and time. APPROVAL OF PAYMENTS: Moved by Mr. Palmer, supported by Mr. Skarritt to approve the payment of the Interdepartmental Payment Register for December, 1999 (FM 3, FY 2000), and the Payment Register, which includes the Voucher Report Period for January (FM 4, FY 2000), and the CIP (407 and 408) for January (FM 4, FY 2000). AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The Combined Statement of Operations as of January 31, 2000 (FM 4, FY 2000) was accepted as filed 3-2 (Commission Meeting, March 15, 2000) CAPITAL IMPROVEMENT BUDGET: The Capital Improvement Budget as of January 31, 2000 (FM 3, FY 2000) was accepted as filed EASEMENT REQUEST — WATERFORD OAKS: As directed at the February 23 meeting, TwentyFirst Century Development submitted a revised plan for the proposed sewer connection and easement to Parks' staff for review. Commission concerns expressed at the meeting have been addressed, including the location of the fence and berm; size and location of the sewer; and the site installation, including repaving the Fridge service drive. Staff requested the Commission allow staff to continue working with the developer on the final plan for the berm's plant material in order to achieve a more natural look to the buffer; Commission concurred. Commissioner Korzon suggested indigenous plants be used, if possible. Commission approval of the proposed easement was recommended, contingent upon appropriate wording being included in the easement that the sewer will be sized with appropriate stubs to accommodate future park facilities, plus approval by Oakland County Property Management and the Oakland County Board of Commissioners. Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the sewer easement through Waterford Oaks to TwentyFirst Century Development, incorporating the wording that the sewer will be sized with appropriate stubs to accommodate future park facilities, and being contingent upon approval by Oakland County Property Management and the Oakland County Board of Commissioners. AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Chairman Lewis extended the Commission's thanks to Mr. Clark for his willingness to work with the Parks on the requested changes. CLUBHOUSE, MAINTENANCE BUILDING, AND DAY -USE AREA CONSTRUCTION — LYON OAKS: Chief of Design and Development Joe Figa reviewed the scope of the construction project at Lyon Oaks, including the construction of the clubhouse with retaining walls and terrace; golf course maintenance and storage buildings; pump house, driving range storage and vending building; the day -use restroom and shelter; all site work, landscaping, lighting, walks, parking areas, and driveways including main entrance drive; and miscellaneous site amenities. Staff and project consultants, Beckett Raeder, Inc., have reviewed the bids and concurred in their recommendation to award the contract to the low bidder, DeMattia Group, in the amount of $8,322,900.00, plus a 5% contingency of $416,145.00 and 2'/z% ($208,072.50) for testing and inspection, for a total budgeted amount of $8,947,117.50. Completion date for the project is still scheduled for May of 2001. Moved by Mr. Vogt, supported by Mr. Skarritt to award the contract for the construction project at Lyon Oaks, including the construction of the clubhouse with retaining walls and terrace; golf course maintenance and storage buildings; pump house, driving range storage 3-3 (Commission Meeting, March 15, 2000) and vending building, the day -use restroom and shelter; all site work, landscaping, lighting, walks, parking areas, and driveways including main entrance drive; and miscellaneous site amenities to the low bidder, DeMattia Group, in the amount of $8,322,900.00. An additional 7 1/2%, in the amount of $624,217.50, was also approved for contingency and testing, bringing the total budgeted amount to $8,947,117.50. ROLL CALL VOTE: AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) A sufficient majority having voted, the motion carried. WATERFORD OAKS WAVE POOL RENOVATION: Moved by Mr. Palmer, supported by Mr. R. Kuhn to adopt the following resolution for a grant application submission: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost -sharing grants from the Michigan Natural Resources Trust Fund and Recreation Bond Program may be submitted by April 1, 2000; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for a matching grant: Wave Pool Renovation NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission recommends submission of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mill. AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. INDEPENDENCE OAKS ACQUISITION GRANT AGREEMENT: Chief of Design and Development Joe Figa noted the Parks Commission has received the grant agreement for the acquisition of the 189-acre parcel identified as Upper Bushman Lake in Independence Township. The grant application, which was submitted in March of 1999, is for a 54/46 matching grant, not to exceed $2 million, from the Michigan Natural Resources Trust Fund. Matching funds from Parks are budgeted in the FY 2000 Capital Improvement Projects Budget in the amount of $1.7 million. 3-4 (Commission Meeting, March 15, 2000) Staff requested Commission approval to authorize the grant agreement and to authorize staff to initiate the acquisition process. Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution for the approval of the Independence Oaks acquisition grant agreement: WHEREAS, Part 19, Natural Resources Trust Fund, of the Natural Resource and Environmental Protection Act, Act 451 of the Public Acts of 1994, establishes the Michigan Natural Resources Trust Fund which provides for acquisition and development of lands for public recreation purposes. AND WHEREAS, Oakland County Parks and Recreation Commission desires to acquire lands for public recreation purposes. AND WHEREAS, the aforementioned unit of government agrees to be solely responsible for the operation and maintenance of the property as set forth in said Agreement. THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission is authorized to enter into the Project Agreement, TF 99-041 Upper Bushman Lake Acquisition, with the Michigan Department of Natural Resources and agrees to perform the terms and conditions of said Agreement. AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. Korzon, supported by Mr. Vogt to approve the purchase of the following bids as reviewed and recommended by staff and Purchasing: 115 Marco full base chaise lounge chairs for Waterford Oaks and Red Oaks Waterparks to the low bidder, Taylor and Associates, in the amount of $14,375.00. 41 dozen women's and 25 dozen men's lifeguard bathing suits from the low bidder, Water Safety Products, in the amount of $16,374.00. 55-hp diesel tractor for Lyon Oaks to the low bidder, W. M. Sells, in the amount of $22,376.52. 75-hp loader-backhoe tractor for Lyon Oaks to the low bidder, W. M. Sells, in the amount of $37,158.00. 18-hp riding greens aerator for Glen Oaks to the low bidder, W. F. Miller, in the amount of $12,681.74. 98" outfront floating deck diesel rotary mower for Lyon Oaks to the low bidder, W. F. Miller, in the amount of $38,057.35. 3-5 (Commission Meeting, March 15, 2000) One gas and one electric utility vehicle for the Red Oaks Waterpark to the low bidder. W. F. Miller, in the amount of $8,343.00. Two each Cushman turf trucksters for White Lake Oaks and Lyon Oaks to the low bidder, W. F. Miller, in the amount of $14,397.00 each, for a total of $28,794.00. 18-hp, 3-wheel drive sand trap rake for White Lake Oaks to the low bidder, Spartan Distributors, Inc., in the amount of $10,456.50. Triplex tee and trap mower for Lyon Oaks to the low bidder, W. F. Miller, in the amount of $17, 815.00. 35-hp diesel reel fairway mower for Lyon Oaks to the low bidder, Spartan Distributors, Inc., in the amount of $25,413.75. 126" diesel rotary mower for the Springfield Oaks Activity Center to the low bidder, Spartan Distributors, Inc., in the amount of $32,340.00. Two each 72" outfront diesel rotary mowers for Lyon Oaks and Glen Oaks to the low bidder, Spartan, Distributors, Inc., in the amount of $15,205.45 each, for a total of $30,410.90. Two each riding self-contained sprayers for Lyon Oaks to the low bidder, W. F. Miller, in the amount of $13,635.33 for the 160-gallon sprayer and $27,267.00 for the 300-gallon sprayer, for a total amount of $40,902.33. Four Jacobsen Greens King V greensmowers and two Jacobsen Greens King IV greensmowers, one set of rollers, and one set of spikers for the golf courses to the low bidder, W. F. Miller as follows: $16,872.00 each for the four Greens King V mowers; $15,600.00 each for the two Greens King IV mowers; $2,212.00 for the spikers; and $1,599.00 for the rollers, for a total purchase amount of $102,407.00. ROLL CALL VOTE: AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) A sufficient majority having voted, the motion carried. TEEN MOBILE PROGRAM PROPOSAL: Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the transfer of $7,500 from the FY 2000 Operating Budget Contingency to Mobile Recreation for the establishment and operation of a Teen Mobile program. AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. LANDSCAPE MAINTENANCE SERVICES CONTRACT: 3-6 (Commission Meeting, March 15, 2000) Administrator of Operations Dan Stencil reported that, due to discrepancies in the specifications for the landscape maintenance services proposals, Purchasing is revising the specifications and requesting the three vendors submit new proposals based on the revisions. A recommendation for the contract will be presented at the April 5 Commission meeting. ANNUAL FLOWERS CONTRACT: Administrator — Operations Dan Stencil requested Commission consideration of a contract to provide horticultural services for the annual flower program for the parks system. This service, which will be separate from the landscape maintenance service, will include: soil testing; preparation of beds; soil amendments; weed control; bi-weekly fertilization; pesticide plant management, as needed; weekly deadheading, and fall plant removal and bed preparation. A committee of administrative/operational staff and a Purchasing buyer reviewed the four proposals and recommended awarding the contract to Emily's Inc. of Bloomfield Hills for a per -flat (48 plants) cost of $30. Emily's Inc. will also provide and maintain floral hanging baskets and planter pots. The initial projected cost for providing and maintaining annuals, baskets, and pots is $29,000. Unit pricing for additional annuals, perennials, and labor rates will be included in the contract agreement. Commissioner McPherson inquired about the Parks working in cooperation with local groups, such as the Cooperative Extension Service and garden clubs. Moved by Mr. Palmer, supported by Mr. Korzon to award a contract to Emily's Inc. to provide and maintain annuals, baskets, and pots for the Parks' annual flower program in the amount of $29,000. Unit pricing for additional annuals, perennials, and labor rates will be included in the contract agreement. Funds for this expense will come from each park's Operating Budget Grounds Maintenance line item. ROLL CALL VOTE: AYES: Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (7) NAYS: McPherson, Vogt (2) A sufficient majority having voted, the motion carried. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---In light of recent reports on the deaths of swans in local lakes, Commissioner McPherson questioned whether or not we track swans in our parks. Staff responded that there have been no swan deaths reported in the Parks. ---Public Communications Officer Jan Pung unveiled a new display created for the Lookout Lodge at The Fridge. The large photos incorporated in the display were computer -generated and printed in-house, providing a substantial savings in production costs. EXECUTIVE SESSION: Moved by Mr. Palmer, supported by Mr. VanderVeen to adjourn to an executive session to discuss an update from Oakland County Corporation Counsel. 3-7 (Commission Meeting, March 15, 2000) AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to an executive session at 10:38 a.m. The meeting reconvened at 11:23 a.m. NEW BUSINESS: Moved by Mr. Palmer, supported by Mr. VanderVeen to authorize the administrative staff to negotiate in accordance with the discussion from the Executive Session. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: -(0) A sufficient majority having voted, the motion carried. The next meeting will be at 9 a.m. on Wednesday, April 5, 2000. The meeting was adjourned at 11:29 a.m. � ¢) C Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary 3-8 ITEM #5 ACTIVITIES UPDATE Due to computer programming conversion in progress, the regular activities report is not available. Staff will provide a verbal update at the meeting. 5-1 ITEM #6 RESOLUTION WATERFORD OAKS REZONING In reviewing the master plan for Waterford Oaks, staff realized the Township of Waterford has not incorporated the park into its rezoning. The attached resolution supports the Township's efforts to rezone Waterford Oaks to fit our recreation use, plus requests an amendment to their zoning ordinance to require a buffer zone for properties adjacent to property zoned Public Recreation Amusement. This resolution will be forwarded to the Oakland County Board of Commissioners for their support and adoption. 6-1 RESOLUTION WHEREAS, the Oakland County Parks and Recreation Commission has learned that Waterford Oaks County Park still has several parcels zoned R-1A Single Family Residential, M-2 General Industrial, and RA-2 Commercial Recreation Amusement; and WHEREAS, the current zoning ordinance for the Charter Township of Waterford does not require properties adjacent to RA-1 Public Recreation Amusement to install a landform, buffer strip or fence/wall, or an adjacent greenbelt area; and WHEREAS, the Oakland County Parks and Recreation Commission has been informed the Charter Township of Waterford is revising their master plan and will be administratively rezoning the park property at Waterford Oaks County Park. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission supports the Charter Township of Waterford's efforts to rezone Waterford Oaks County Park to RA-1 Public Recreation Amusement. FURTHER BE IT RESOLVED, that the Oakland County Parks and Recreation Commission requests the Charter Township of Waterford Planning Commission amend their zoning ordinance to require properties adjacent to RA-1 zoned properties to install a landform, buffer strip, or fence/wall, and adjacent 5 ft. wide greenbelt area. AND FURTHER BE IT RESOLVED, that the Oakland County Parks and Recreation Commission requests the Oakland County Board of Commissioners to adopt a resolution in support of this rezoning. Moved by Supported by Date: 6-2 ITEM #7 FIREWORKS ADDISON OAKS GROVELAND OAKS Proposals have been received for the 4th of July fireworks shows at Addison Oaks on July 2, 2000 and Groveland Oaks on July 3, 2000. Each bidding company was asked to submit a proposal for a $6,000 show at each park, for a total of $12,000. The following companies submitted proposals: Wolverine Fireworks Display Kawkawlin, MI Zambelli Internationale New Castle, PA Colonial Fireworks Company Clayton, MI Melrose Pyrotechnics Kingsbury, IN Night Magic, Inc. New Carlisle, IN Last year's show was provided by Wolverine. However, after reviewing all proposals, staff is recommending Colonial Fireworks Company for the shows this year. Their size, variety, and total number of shells is better than the other companies. Van Buren Township Parks and Recreation has used this company for several years and highly recommends them. Staff is requesting approval of Colonial Fireworks Company for the 2000 shows. Funds for each show are budgeted in the line item of the park's budget. 7-1 ITEM #8 MINI EXCAVATOR TECHNICAL SUPPORT The Technical Support section conducted demonstration sessions with four leading companies who sell mini excavators. They are Bobcat, New Holland, Kamatsu, and Caterpillar. At the conclusion of the equipment demonstrations, it was felt the Bobcat Mini Excavator was superior in performance and would best fit the needs of park maintenance operations. In addition, the Technical Support section already has three attachments that will work on this piece of equipment. The attachments will not fasten to the other manufacturers' excavators. This piece of equipment will be available for use at all parks and golf course locations. It will be used for such projects as trail development, trenching, pond edging, excavating, loading, and foundation digging. Bids were taken by Purchasing for the Bobcat Mini Excavator Model 331. Bobcat of Detroit, located in Utica, was the sole bidder with a price of $46,000. Because of the demonstrations and evaluations conducted by the Technical Support section, it is staff's recommendation to purchase the Bobcat Mini Excavator from Bobcat of Detroit. There is $42,000 budgeted for this purchase in Technical Support's Operating Equipment line item. 8-1 �3P �-.• 13v a.. �fU N+' � �. t •f .xvi y ''` tr 4 rf'` If;, � r�Y* f 4 �`�:'�r�♦{.iyt��"-)� �` iSl�f{ -� { • �ti. :rf , •.�, . v''�±• 't !tn '`, rs. r ti'" d as �i '1 t ' t? .4ILF." 3�i�:i'�i � y V +Xy, /•. \ *t 'r 7 � � 6 "„'�'.M�. � tr�-Sj•yt� �1' sit s y�t�S'�,�a 3.a - .: •..� .�.aac�•'.. � .._... w, ..�q_�.-; �, �'mn�Y �'.•,`;�.rztk..��tk�_. c..:a1:.�.aa.... * ._,. ,.._ ITEM #9 BEACH SAND CLEANER GROVELAND OAKS As a continuous effort to provide clean, safe, and presentable beaches, staff is recommending the purchase of a tractor -mounted Nolte BC 1500 sand cleaner. This piece of equipment will be rotated between Groveland, Independence, and Addison Oaks for their beach maintenance. Currently the beaches are raked daily with a York rake. However, this method does not remove any debris such as glass, stones, cans, or other rubbish from the sand. Between visits by the sand cleaner, the beaches will still be raked daily with a York rake. Because this is a specialized piece of equipment, the Purchasing Department could only find one bidder, Pifer Inc. of Holly. Therefore, staff recommends awarding this bid to the sole bidder, Pifer Inc., in the amount of $18,995.00. Funds for this purchase have been budgeted in the park's Operating Equipment line item. 9-1 ar RTS,GaMES, 3EACH NOLTE and more 500 SANDCLEANER CE J Prz","U�,;t,� Clean and attractive sand surfaces by a modern cleaning technology. The NOLTE BC 1500 can easily be con- Two exchangeable screen sizes enable netted to and moved by any the extraction by Filtering of coarse and tractcr ,,vithout hydraulic more than fine sand. The filtered waste is filled into 25 k`�`i (34 HP). a collecting waste basin. The technique The "piggyback" -system enables the is si.{ ple, robust and easily accessible. transport on public roads withQu3 any Th4fore the NOIT E BC 1500 is very ccnnecting mcinceuvre.im le to operate. 9-2 This type of machine is designed for operation, with agricultural towing vehicles without hydraulic. Large. sand .surfaces are cleaned quickl " 'nd ffectively: Vith improved safety tndard. For-6 clean nvironment. - ITEM #10 TURBINE LEAF BLOWER GROVELAND OAKS Many areas of the parks and golf courses have an enormous amount of leaves that accumulate during the fall season. Clean-up with existing equipment -- vacuums, walk -behind blowers and rakes -- is time consuming. To assist with this maintenance task, staff is requesting the purchase of a trailer mounted " Buffalo Turbine" debris blower, which will blow and move a significant amount of leaves in a short time period. The leaves would be windrowed and then picked up by conventional methods. This blower would be available to all parks and golf course as needed. Because this is a specialized piece of equipment, the Purchasing Department could only find one bidder, Pifer Inc. of Holly. Therefore, staff recommends awarding this bid to the sole bidder, Pifer Inc., in the amount of $6,895.00. Funds for this purchase have been budgeted in the park's Operating Equipment line item. 10-1 am T 7,,,1771 EI�777`1`7 1� 17 VIC MP, t Mill f35 MV% AMR -ul w Gen j. t. BUFFA GO pr We!, :a ri fla- -r�- ®R MR 01 double N W -: and pqWer F . ;T0rnaclo'a:hd.,.K S T. r K The Axial Flow Blower i5 The HEA Models KB and p�1Crnado. lower U i M70, il�FM ITEM #11 SAND TOPDRESSER LYON OAKS AND SPRINGFIELD OAKS We have received from Purchasing the following bids for the purchase of two sand topdressers for Lyon Oaks and Springfield Oaks golf courses: Weingartz Farmington Hills Valley Turf Brighton Commercial Turf Pontiac $8,245.00 each $8,395.00 each $8,595.00 each These topdressers are used for spreading sand on the greens. This power broadcast type is three times faster than our existing units. The topdresser for Springfield will replace a 12-year old topdresser. In 1996, we paid $8,595.00 for a similar topdresser from Commercial Turf. Staff recommends awarding the bid for these two topdressers to the low bidder, Weingartz, in the amount of $8,245.00 each, for a total purchase amount of $16,490.00. Funds for these topdressers will come from each park's Operating Equipment Line Item. Fast light top dressing eliminates dragging. Fast loading with a front-end loader Three position control —one operator, no shoveling! operates belt and spinners independently. Model: SP-1530, Product Number 85800 Engine: 9.0 HP (6.71 kW) Briggs & Stratton® Vanguard engine with recoil start Hopper Capacity: 21 cubic feet (.6 cubic meter) Hopper Size: 72" x 37" (1.83 m x 0.94 m) at top, tapering to 50" x 18" (1.24 m x 0.46 m) Spreading Width: Variable to 30' (9.14 m) Spread Application: Extremely fine to 1/8" (3.175 mm) Top Dressing Speed: Up to 8 mph (12.8 Km/h) Transport Speed: Up to 15 mph (24 Km/h) empty; 8 mph (12.8 Km/h) loaded Conveyor Belt: 18" (0.46 m) wide, pebble surface composition with heavy duty polyester cord Metering Gate: Full manual adjustment Controls: Electrically operated independent belt and spinner plate shut off. Manual independent belt and spinner plate speed control Drive: Hydraulic system powers belt and spinner plates Spinner Assembly: Two 18" (0.46 m) diameter plates each with three adjustable steel vanes. Entire assembly tilts 15 degrees and is completely removable Material Handier Option: Disconnect spinners and use unit as material handler Wheels: Two 26.5 x 14 12 NHS turf tires Hitch: Heavy-duty pin hitch Empty Weight: 930 Ibs (422 Kg) Specifications subject to change without notice Patent pending ITEM #12 MILLAGE INFORMATION PROGRAM UPDATE • An All -Department meeting was held March 23 to update staff on the background of the renewal • Among the information materials completed are: millage brochure; 10-minute slide program; question/answer sheets; articles to be sent to business, government, and community newsletters; small posters • Activities in progress include: key contact lists and calls, letter to editorial writers, acquiring absentee voter lists, letters and coordination of speakers bureau, suggestions for letters to editors, materials for park information signs • Groups that will receive mailings include Acorn newsletter list, Oakland Focus list, absentee voters, all Oakland County households with children age 0-16, community organizations, and many others 124 Days to Millage Vote August 8, 2000 12-1 ITEM #13 EXECUTIVE SESSION Staff is requesting an Executive Session, per MCL 15.267 and 15.268, which will require a motion and 2/3 roll call vote. 13-1 ITEM #14 EXECUTIVE OFFICER'S REPORT ---Attached is a copy of the year-end report from the Lewis E. Wint Nature Center, reflecting their programs, services, and goals and objectives. ---Also attached for your review is information requested by Commissioner McPherson regarding team sports participation by the Oakland County Parks. ---As a follow up to an information request from Commissioner McPherson, we have several nesting swans in the Parks system, predominantly at Orion Oaks and Rose Oaks. There has been no documentation of lead poisoning affecting our swan population. ---In addition to the county parks, the Parks' annual motor vehicle permits are now sold in seven off -site locations. These locations are as follows: Clawson Parks and Recreation; Howell Parks and Recreation, Lyon Township Offices, Orion Township Offices; Rose Township Offices; Springfield Township Parks and Recreation, and at the City of Wixom. ---Reminder: Commissioner/Legislator Breakfast and Golf Outing at White Lake Oaks on Friday, May 5. RSVP to Karen as soon as possible. National Recreation and Park Association Annual Congress will be October 11-14 in Phoenix. Mark your calendars now; registration and lodging details are expected soon. ---Unless new information becomes available regarding the George W. Kuhn Drainage District Project that will need to be addressed by the Parks Commission, the tentative meeting scheduled for April 19 will be canceled. The next Commission meeting is now scheduled for 9 a.m. on Wednesday, May 3, 2000. MILLAGE RENEWAL VOTE: AUGUST 8, 2000 EXOREPRT.doc 14-1 Oakland County Parks & Recreation Commission Lewis E. Wint Nature Center Programs & Services October 1, 1998 - September 30, 1999 In the 1999 Fiscal Year, the staff at the Lewis E. Wint Nature Center conducted programs and provided services to 44,536 guests. An additional 66,811 guests visited Independence Oaks to enjoy the trails and the outdoors during this same period. Listed below are the services and programs that the nature center conducted in FY 1999. 6* Outreach Programs-13,734 guest contacts in 192 programs. Outreach programs are conducted in the community and the schools. Sometimes there are fees for these programs. Outreach programs include: the Environmental Awareness Program, Nature Discovery, Wildlife Discovery and Starlab. ©. Environmental Awareness Program is an Oakland County Schools program. ©. Nature Discovery is a summer nature program on wheels available to libraries, local recreation departments, day camps and other groups. * ©. Wildlife Discovery is an educational program developed by the Michigan United Conservation Clubs. ©. Starlab is the nature center's portable planetarium. It is used at the center and in the community. * 6* Nature Center Programs - 30,801 guest contacts in 534 programs. Nature Center programs are given at the center. These programs include: group appointments, scout badge days, "wild" birthday parties, amphitheater programs, Starlab appointments and nature programs for the public. ©. Group appointments constitute the largest portion of our nature center visitation. Nearly, 15,000 guests visited the nature center for guided nature programs. Group sizes vary from 10 to 150 people. Larger groups require more naturalists. Naturalists facilitated 392 appointments. * ©. Drop -in guests numbering over 10,500 make up the second largest portion of the center's visitation . The Nature Center is open to the public about 323 days per year. The new exhibits have attracted new visitors in 1999. * 14-2 ©. Scout Badge Days are days set aside for scouts to complete the requirements for a particular badge. This program offering is relatively new and is in demand. Each year it is being expanded. * ©. "Wild" Birthday Parties were started in April, 1999. Children 4 - 12 can schedule an alternative birthday party at the center with a nature theme. This program has been very popular. * ©. Interpretive Programs and classes are offered throughout the year. Interpretive programs provide nature and outdoor experiences to guests who are not part of an organized group. * ©. The Cohn Amphitheater is adjacent to the Nature Center. During the warmer months, entertainment is contracted for this facility by the center's staff, and it is also available for rental. * O. Starlab, the center's portable planetarium, is also used at the center. * (* - indicated programs with possible revenues) 6* Other Services Provided by the Nature Center. In addition to the programs and services noted, the Nature Center staff is involved in other activities. ©. The staff participates in the state-wide annual frog survey conducted by the MDNR and visits twenty sites at Independence Oaks, Orion Oaks and Rose Oaks ©. Fall field work for gypsy moth egg mass censuses is done by the Nature Center at several Oakland County Parks. ©. Staff maintains the Rubach Sensory Garden and new adjacent water garden. ©. Staff works with a number of volunteers who assist with maintaining the gardens, astronomy programs and other special events. Nature Center volunteers contributed 1,206 hours in FY 1999. ©. Center staff was also involved with the total renovation of the exhibits at the Lewis E. Wint Nature Center which was officially rededicated on August 4, 1999. This project was a large commitment of time and energy, but very gratifying based on the public reaction to the project. 14-3 Goals and Objectives The nature center staff is dedicated to the following goals and objectives. ©. Provide guests with the best experience possible when they visit the center. ©. Serve as a source of information to the public about the Oakland County Parks. ©. Orientate park guests to notable features and interest points at Oakland County Parks to maximize their park visits with minimum impact on park resources. ©. Provoke an interest in the outdoors by exposing guests to a wide variety of outdoor experiences. ©. Encourage and foster lifelong leisure pursuits in the outdoors. ©. Promote an understanding of the natural world and instill a sense of environmental stewardship. ©. Provide wholesome programs for the public especially children and families. 4. Offer hands-on interpretation with original objects and pertinent illustrative media. O. Utilize native cold-blooded animals for interpretation. m. Act as a resource for nature education to the community through programs that complement and enhance existing curricula and serve as a resource for public wildlife inquires. EAWPDOCS\KATHLEEN\NCREPORT.WPD 14-4 TEAM SPORTS The philosophy of Oakland County Parks has been to avoid duplicating recreational opportunities that local parks and recreation departments provide. However, due to special interest, regional participation, and/or facilities, Oakland County Parks participates in the following sports: Mountain bike races BMX racing Tennis program In -line hockey league and tournament Master Games (Senior Olympics) Sports Camp Hidden Forest Run/Walk Golf tournaments Metro Youth Sports Fitness Senior volleyball/softball Fishing tournaments Volleyball leagues Platform Tennis MS 150 Bike Tour ADAPTIVE Inclusive golf tournament Wheelchair basketball Wheelchair softball league Michigan Cerebral Palsy Victory Games (team) Wheelchair football Hearing -impaired volleyball Quad rugby Hershey Track & Field (Regional) Adaptive Sports Camp Addison Oaks Waterford Oaks Waterford Oaks Hazel Park Royal Oak Waterford Oaks Independence Oaks Various golf courses Various parks Participating communities Various parks Waterford Oaks Waterford Oaks Addison and Independence Oaks White Lake Oaks Various locations Hazel Park Lansing Hazel Park Waterford Lake Orion Howell Waterford Oaks 14-5