HomeMy WebLinkAboutAgendas/Packets - 2000.01.05 - 40043KLAND
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
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1-888-OCPARKS • www.co.oakland.mi.us
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
Jon J. Kipke
Assistant Manager
December 28, 1999
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr
Secretary
Eric Coleman
Fred Korzon
George W. Kuhn
Thomas A. Law
Nancy McConnell
Charles E. Palmer
J. David VanderVeen
A meeting has been called of the Parks And Recreation Commission as follows:
PLACE . . . . . . . . . . . . .Parks and Recreation Office
2800 Watkins bake Road
Waterford, MI 48328
TIME . . . . . . . . . . . . . Wednesday, January 5, 2000
9: OOA.M.
PURPOSE . . . . . . . . . . . Regular
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
qj
i
Ralph Richard
Executive Officer -
Parks and Recreation
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
January 5, 2000
Call Meeting to Order at 9:00 a.m.
Roll Call.
Approval of Minutes for December 1, 1999 Commission Meeting.
Public Comments.
Capital Improvement Budget for 1999.
Combined Statement of Operations Report — Fiscal Year 1999.
Activity Report for November, 1999.
Election of Officers.
Donation Presentation, D. Stencil / 858-4944
2000 Operating Budget Amendment. F. Trionfi /858-4607
Lyon Oaks Update. J. Figa / 858-4620
Bid Item: Kawasaki Mule — Maintenance Vehicle, J. Kipke / 858-4605
Independence Oaks.
Bid Item: 2-Excel Hustler Mowers- Turf Equipment "
Waterford Oaks & Groveland Oaks.
Bid Item: Transit Liner Commercial Bus. S. Delridge / 858-4634
Executive Officer's Report.
Old Business.
New Business.
Adj ourn.
J. Dunleavy / 858-4647
R. Richard / 858-0909
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 1, 1999
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George Kuhn, Thomas Law, Nancy McConnell, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Eric Coleman
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
BBDO
Foresight Inc.
Orion Township
Carlisle Wortman & Associates
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator - Parks Operations
Frank Trionfi, Administrator - Administration
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Jon J. Kipke, Assistant Administrator
Mike Thibodeau, Chief of Golf
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Bob Rhein, Buyer
Ernie Baker, Executive Vice President
Lyn Wethy, Account Manager
Janette Giombetti, Research Manager
John King, President
Christopher Stommel, Partner
Rock Blanchard, Parks and Recreation Director
Lucie Fortin
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the minutes of the meeting of
November 3, 1999, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mrs. McConnell to approve the payment of the Payment
Register, including the Voucher Report Period for September (FM13) 1999 and October
3-1
(Commission Meeting, December 1, 1999)
(FM1, FY 2000) 1999, and the CIP Voucher Report Period for September (FM 13) 1999 and
October (FM1, FY 2000) 1999.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
AUCTION REVENUE SUMMARY
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to receive the 1999 Auction Revenue
Summary as filed.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for October, 1999, was accepted as filed.
PROCLAMATION PRESENTATION:
Executive Officer Ralph Richard read a proclamation from the Oakland County Board of Commissioners
recognizing Dan Stencil for his outstanding efforts, distinguished service, and contributions to the
beautification of the Oakland County Parks and to the youth and communities of Oakland County.
COUNTY -WIDE SURVEY RESULTS:
John King and Christopher Stommel of Foresight Inc. reviewed the results of the county -wide survey
conducted to measure the awareness, usage, satisfaction, and future support of the Oakland County Parks
system.
SAFETY PATH - ORION OAKS:
Orion Township Parks Director Rock Blanchard reviewed a proposal for the installation of a safety path a long
the south side of Clarkston Road between Joslyn and Baldwin roads, which is the north boundary of Orion
Oaks County Park. They will apply for a TEA-21 grant to assist with funding for this project.
The township requested the Parks Commission's support of the grant application, plus financial support not
to exceed $132,000.
Staff recommended Commission approval of this request, noting this path is included in the park's master plan
and that working with the township on this grant will save the Parks from having to pay the entire cost of this
portion of the safety path.
Moved by Mr. Palmer, supported by Mrs. McConnell to adopt the following resolution in
support of the application for a Michigan Department of Transportation TEA-21 grant to
3-2
(Commission Meeting, December 1, 1999)
construct a safety path on the south side of Clarkston Road between Baldwin and Joslyn
roads adjacent to Orion Oaks County Park; and to provide matching funds up to $132,000
from the FY 1999 Operating Budget contingency, contingent upon the grant being obtained:
WHEREAS, the resident of Oakland County have demonstrated a long-standing
commitment towards bicycle and pedestrian facilities; and
WHEREAS, a safety path along Clarkston Road between Joslyn and Baldwin roads
included in the Orion Oaks County Park master plan; and
WHEREAS, this path will provide a scenic non -motorized transportation route linking
several public recreation facilities and community service centers to Orion Oaks County
Park; and
WHEREAS, the Michigan Department of Transportation administers the TEA-21
grants program which provides funding for non -motorized facilities including bicycle and
pedestrian pathways; and
WHEREAS, the Clarkston Road path has been discussed at open meetings on
November 1 and 15, 1999, of the Charter Township of Orion Board and prior to that, at the
Orion Township Safety Path Advisory Committee, and the public was afforded an opportunity
to review and comment on the application for funding.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission supports the application for a Michigan Department of
Transportation TEA-21 grant to construct a non -motorized path along the south side of
Clarkston Road and agrees to provide a local match of up to $132,000 of the total project
cost estimated at $625,000.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission authorizes the Director of Orion Township Parks and Recreation as the
designated project representative.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
REFRIGERATION TWIN TUBING REPLACEMENT:
Moved by Mr. Palmer, supported by Mr. Korzon to award the bid for the purchase of 2200
feet of replacement refrigeration twin tubing for the flumes at The Fridge at Waterford Oaks
to Calmac Manufacturing Corporation in the amount of $6,074.52.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
3-3
(Commission Meeting, December 1, 1999)
RED OAKS UPDATE:
Executive Officer Richard updated the Commission on the status of the drain expansion project at Red Oaks,
noting Drain Commission staff have been working with staff on optional ways to do the project that will be less
disruptive to the existing waterpark and its future plans.
One of the options being considered includes having the construction performed along the fence line rather
than through the parking lot and the front of the facility. This option would require the Parks Commission to
deed a 50-foot easement to the Drain Commission. Parks staff will be providing a master plan of the
waterpark, including the pool, children's play area, and family raft ride, to the Drain office for their reference.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Wixom City Manager Michael Doman sent the Parks Commission another letter regarding sanitary sewer and
water service for Lyon Oaks County Park.
Moved by Mr. Law, supported by Mr. Palmer to direct Executive Officer Ralph Richard to send
a response letter to Wixom City Manager Michael Doman informing him the Commission has
made a decision to continue with the septic systems and wells at Lyon Oaks County Parks and
has no interest in reviewing the issue any further.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
The next meeting will be at 9 a.m. on Wednesday, January 5, 2000.
The meeting was adjourned at 10:33 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-4
Park/Facility
Future Acquisition & imp.
Glen Oaks
Red Oaks
Springfield Oaks
White Lake Oaks
Addison Oaks
Groveland Oaks
Independence Oaks
Lyon Oaks
Orlon Oaks
Rose Oaks
Waterford Oaks
Contingency
Capital Projects Total
PRELIMINARY' ONLY`
Capital lFM12 13,FY1999ent Budget r1999 NOT FOR OffICIAL USE
FM12&13,FY1999
as of 9/30199
Summary Total for All Parks/Facllltles
Contract(s)
Estimated
1998
1999
Net
New Estimated
Amount
Contract(s)
Awd., Pre & Enc.
Project
Project Cost
Adjugjmen
AAdlustment
Adlusjmen
Project Cost
EAU
geta(pe
Balance •
9;JIH[IG8
$150,124.25
$0.00
$0.00
$0.00
$150,124.25
$0.00
$0.00
$0.00
$150,124.25
2,039,332.77
70,107.91
(52,487.93)
17,619.98
2,056,952.75
(2,041,952.75)
0.00
0.00
15,000.00
20,000.00
0.00
33,280.36
33,280.36
53,280.36
(53,280.36)
0.00
0.00
0.00
255,088.96
0.00
23,791.33
23,791.33
278.880.29
(253,880.29)
0.00
'0.00
25,000.00
114,200.00
0.00
(1,188.66)
(1,188.66)
113,011.34
(109,828,38)
0.00
0.00
3,182,96
165,200.38
12,788.98
15,081.88
27,870.86
193,071.24
(75,892.09)
0.00
(69,720,00)
47,459.15
6,342.00
15.000.00
13,887.17
28,887.17
35,229.17
(35,229.17)
0.00
0.00
0.00
1,257,601.28
13,626.32
(169,294.83)
(155,668.51)
1,101,932.77
(1,046,309.30)
0.00
(7,650.84)
47,972.63
8.978,048.00
416,317.68
(338,523.49)
77,794.19
9,055,842.19
(1,451,792.62)
0.00
(258,005.43)
7,346,044.14
50.000.00
0.00
(8,092.43)
(8,092.43)
41,907.57
(41,907.57)
0.00
0.00
0.00
20,364.93
0,00
9,620.13
9,620.13
29,965.06
(19,300.20)
0.00
0.00
10,684.86
20.000.00
0.00
3,062.92
3,062.92
23.062,92
(14,765.01)
0.00
0.00
8,297.91
500,000.00
_ _(527,840.89)
470,863.55
(56,977.34)
443,022.66
_ 0.00
0.00
0.00
443,022.66
$13,576,302.57__
_$0.00 _
_ _ ;0_00 _
$0.00
£0.00
_($335,376.27)$8096788_56
Sum of Contracts Awarded, Pro -encumbrance & Encumbrance accounts
COMBINED STATEMENT OF OPERATIONS REPORT
FISCAL YEAR 1999
Enclosed is a copy of the combined statement of the Operations Report for the 1999
financial records of the Oakland County Parks and Recreation Commission. This report is
identified as "Preliminary Only" because it is still to be audited. The report shows we are
in sound financial condition. Our revenue budget had a favorable variance of $1,393,038
and the expense budget had a favorable variance of $647,350. This results in an
additional $2,040,388 for capital projects, $785,320 more than the revised budget
estimate figures we used in the Fiscal Year 2000 Capital Budget (the $785,320 will be
incorporated into the FY2001 Capital Budget).
As indicated on page 2 of the report, several of our cost centers show an excess of
expenditures over budget; however, the total expenditures of operations are under the
total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act
and the Commission By-laws, staff recommends the Commission amend the FYI 999
operating budget to $12,508,361, with the individual amounts for each budget center to
be the same as those shown in the "Year to Date" column of page 1 of the report.
6-1
RY Of
OAKLAND COUNTY PARKS AND RECREATION COMMISSION !
COMBINED S FATEMENT OF
OPERATIONS
13, FY 19 9
(FOR MONTH ENDING 9130199) _
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$10061.489.19
$9,716,610.00
($344,879.19)
103.5%
GLEN OAKS GOLF COURSE
1:377,001.16
1,131,000.00
(246,001.16)
121.8%
RED OAKS GOLF COURSE
465,372.14
406,700.00
(58,672.14)
114.4 %
RED OAKS GOLF DOME & SPORTS VILLAGE
44,066.20
40,000.00
(4,066.20)
110.2%
SPRINGFIELD OAKS GOLF COURSE
995,900.78
833,406.00
(162,494.78)
119.5%
WHITE LAKE OAKS GOLF COURSE
1,112,726.62
936,478.00
(176,248.62)
118.8%
NATURE CENTER
17,328.44
15,500.00
(1,828.44)
111.8%
ADDISON OAKS
391,881.95
355,500.00
(36,381.95)
110.2%
ADDISON OAKS CONFERENCE CENTER
138,659.59
120,000.00
(18,659.59)
115.5%
GROVELAND OAKS
597,305.59
573,500.00
(23,805.59)
104.2%
INDEPENDENCE OAKS
259,875.56
240,250.00
(19,625.56)
108.2%
LYON OAKS
7,821.00
4,000.00
(3,821.00)
195.5%
ORION OAKS
5,685.00
2.500.00
(3,185.00)
227.4%
ROSE OAKS
3,600.00
5,200.00
1,600.00
69.2%
SPRINGFIELD OAKS ACTIVITY CENTER
2,835.08
3,500.00
664.92
81.0%
WATERFORD OAKS
63,988.50
43,700.00
(20,288.50)
146.4%
RECREATION ADMINISTRATION
27.413.47
20,410.00
(7,003.47)
134.3%
MOBILE RECREATION
290,446.82
205,000.00
(85,446.82)
141.7%
RED OAKS WATERPARK
465,206.35
485,600.00
20,393.65
95.8 %
WATERFORD OAKS BMX COMPLEX
31,993.00
25,350.00
(6,643.00)
126.2 %
WATERFORD OAKS TENNIS COMPLEX
17,781.00
19,830.00
2,049.00
89.7%
WATERFORD OAKS TOBOGGAN COMPLEX
68,917.00
71.100.00
2,183.00
96.9%
WATERFORD OAKS WATERPARK
801,077.52
600,200.00
(200,877.52)
133.5%
TOTAL REVENUE
$17,248,371.96
$15,855,334.00
($1,393,037.96)
108.8%
OPERATING EXPENSES
ADMINISTRATION
$2,082,127.51
$2,215,956.00
$133,828.49
94.0%
GLEN OAKS GOLF COURSE
853,265.90
834,497.00
(18,768.90)
102.2%
RED OAKS GOLF COURSE
519,083.62
490,056.00
(29,027.62)
105.9%
RED OAKS GOLF DOME & SPORTS VILLAGE
946.95
1,068.00
121.05
88.7 %
SPRINGFIELD OAKS GOLF COURSE
831,426.33
831,850.00
423.67
99.9%
WHITE LAKE OAKS GOLF COURSE
669,674.98
685,183.00
15.508.02
97.7%
NATURE CENTER
373,942.07
435,132.00
61,189.93
85.9%
ADDISON OAKS
1,075,213.83
1,010,317.00
(64,896.83)
106.4%
ADDISON OAKS CONFERENCE CENTER
73,794.71
71,361.00
(2,433.71)
103.4%
GROVELAND OAKS
872,245.69
878,141.00
5,895.31
99.3%
INDEPENDENCE OAKS
898,900.00
855,343.00
(43,557.00)
105.1 %
LYON OAKS
9,031.04
160,879.00
151.847.96
5.6%
ORION OAKS
17,164.71
27,231.00
10,066.29
63.0%
ROSE OAKS
19,144.97
28,971.00
9,826.03
66.1 %
SPRINGFIELD OAKS ACTIVITY CENTER
109,226.62
106,301.00
(2,925.62)
102.8%
WATERFORD OAKS
547,853.45
541,399.00
(6,454.45)
101.2%
RECREATION ADMINISTRATION
430,296.43
443,316.00
13,019.57
97.1 %
MOBILE RECREATION
630,344.61
595,326.00
(35,018.61)
105.9%
RED OAKS WATERPARK
676,821.08
753,642.60
77,021.52
89.8%
WATERFORD OAKS BMX COMPLEX
50,415.16
52,919.00
2,503.84
95.3%
WATERFORD OAKS TENNIS COMPLEX
28,932.78
55.942.00
27,009.22
51.7%
WATERFORD OAKS TOBOGGAN COMPLEX
138,028.65
125,4B5.00
(12,543.65)
110.0 %
WATERFORD OAKS WATERPARK
697.465.28
925,294.40
227,829.12
75.4 %
TECHNICAL SUPPORT
903.014.36
923,000.00
19,985.64
97.8%
CONTINGENCY'
0.00
106,901.00
106'901.00
N/A
TOTAL OPERATING EXPENSES
$12,508,360.73
$13,155,711.00
$647,350.27
95.1 %
REVENUE OVER/(UNDER) EXPENSES
$4,740.011.23
$2,699,623.00
($2,040,388.23)
1999
ACTUAL REVENUE TO DATE: 108.8 %
BUDGET BALANCE: -6.8 %
ACTUAL EXPENSE TO DATE: 95.1 %
BUDGET BALANCE: 4.9 %
`CONTINGENCYYTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,500 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
$15,555 HAS BEEN TRANSFERRED TO ADDISON OAKS (JAN.)
$2,561 HAS BEEN TRANSFERRED TO WATERFORD OAKS (APR.)
$12,925 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (APR.)
$21,389.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (APR.)
$18,683.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (APR.)
$7,650 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (APR.)
CIP BUDGET TRANSFER: $815,125 FOR ACCELERATED DEPR. TO MOST BUDGET CENTERS (MAY)
CONTINGENCY BUDGET FIGURE: $3,384 HAS BEEN TRANSFERRED TO TECH. SUPPORT (JUN.)
$13,200 HAS BEEN TRANSFERRED TO WATERFORD OAKS T. COMPLEX (JUN.)
$9,100.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (JUN.)
$13,651.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (JUN.)
$14,424 HAS BEEN TRANSFERRED TO GLEN OAKS (SEPT.)
$4,900 HAS BEEN TRANSFERRED TO WATERFORD OAKS TOB. COMPLEX (SEPT.)
$5,600 HAS BEEN TRANSFERRED TO MOBILE REC. (SEPT.)
6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 13, FY 1999
(FOR MONTH ENDING 9/30/99)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER) EXP.
$10,061,489.19
1,377,001.16
465,372.14
44, 066.20
995, 900.78
1,112, 726.62
17, 328.44
391,881.95
138,659.59
597,305.59
259, 875.56
7,821.00
5,685.00
3,600.00
2,835.08
63, 988.50
27,413.47
290,446.82
465,206.35
31, 993.00
17,781.00
68,917.00
801, 077.52
0.00
0.00
$2, 082,127.51
853,265.90
519, 083.62
946.95
831,426.33
669,674.98
373, 942.07
1, 075, 213.83
73,794.71
872,245.69
898,900.00
9,031.04
17,164.71
19,144.97
109,226.62
547, 853.45
430, 296.43
630, 344.61
676,821.08
50,415.16
28,932.78
138, 028.65
697,465.28
903,014.36
0.00
TOTAL $17,248,371.96 $12,508,360.73
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
$7, 979, 361.68
523,735.26
(53,711.48)
43,119.25
164,474.45
443, 051.64
(356,613.63)
(683,331.88)
64, 864.88
(274,940.10)
(639,024.44)
(1,210.04)
(11,479.71)
(15,544.97)
(106, 391.54)
(483,864.95)
(402,882.96)
(339,897.79)
(211,614.73)
(18,422.16)
(11,151.78)
(69,111.65)
103,612.24
(903,014.36)
0.00
$4, 740, 011.23
6-3
1999 EXPENSE AND REVENUE VARIANCES
Summary
Favorable/
1999 (Unfavorable) 1999 (Unfavorable)
Park Unit Budget Center Expense Expense Revenue Revenue
Budget Variance Budget Variance
Glen Oaks
$ 834,497 $
(18,769)
$ 1,131,000 $
246,001.00
Red Oaks Golf Course
490,056
(29,028)
406,700
58,672
Addison Oaks Park
1,010,317
(64,897)
355,500
36,382
Addison Oaks Conference Center
71,361
(2,434)
120,000
18,660
Independence Oaks
855,343
(43,557)
240,250
19,626
Springfield Oaks Activities Center
106,301
(2,926)
3,500
(665)
Waterford Oaks Activities Center
541,399
(6,454)
43,700
20,289
Mobile Recreation
595,326
(35,019)
205,000
85,447
Waterford Oaks Toboggan Complex
125,485
(12,544)
71,100
(2,183)
Line Item Expense Variances
Glen Oaks
Summer help, Building Maint. and Info Tech (I.T.) Operations
Red Oaks Golf Course
Summer help, Rent (property lease payments) and I. T. Operations
Addison Oaks Park
Overtime, Summer help, Equipment Repair, Grounds Maint.
Security and I.T. Operations
Addison Oaks Conference Center
Building Maintenance
Independence Oaks
Overtime, Equipment Repair, Grounds Maintenance, Security and
Small Tools/Equipment
Springfield Oaks Activities Center
Building Maintenance
Waterford Oaks Activities Center
Overtime, Summer help, Equipment Repair, and Utilities
Mobile Recreation
Overtime, Summer help, Equipment Repair and Small
Tools/Equipment
Waterford Oaks Toboggan Complex
Summer help and Utilities
6-4
Monthly Activity Repor Combined Totals )
November, 1999
Golf Courses
Recreational and Special Evnts
Day Use Parks
Banquet Facilities
Grand Totals
Glen Oaks
Rounds Played - 9 Holes
Rounds Played -18 Holes
Banquet Facilities
Red Oaks
Rounds Played
Springfield Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Activities Center
White Lake Oaks
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Banquet Facilities
Totals
Leagues/ Groups
Partici ants
Lea
ues/Grows
Partici ants
1998
1999
1998
1999
1998
1999
1998
1999
0
0
9,072
8,627 0 15
24,535 22,830
73
79
4,672
5,163 231 237
16,755
16,154
2,773
3,266
13,419
12,890 9,245 7,626
44,730
33,946
49
55
7,246
9,285 113 114
16,513
18,743
2,895
3,400
34,409
35,965
9,589
7,992
102,533
91,673
Leagues
Partici ants
Leagues YTD[�69rqtici
ants YTD1998
1999
1998 1999
1998 1999
18 1999
0
0
2,392
2,293
0
41
5,886
5,111
0
0
729
814
0
5
2,281
2,008
27
31
4,057
5,628
57
52
8,782
9,799
0
0
1,538
1,563
0
0
4,639
4,353
0
0
1,648
1,363
0
4
4,197
3,835
0
0
937
919
0
2
2,160
2,236
2
3
81
249
8
11
382
970
0
0
99072
8,627
0
15
24,535
229830
12/14/99
Mobile Recreation
Airsport
Climbing Wall
Orbotron
Skate Mobile
In - Line Mobile
Broadway Review
Puppet Mobile
Sports Mobile
Show Mobile
Dunk Tank
Buses
Misc.(Blchrs,Msct,Tents)
Waterford Oak
Activity Center
Tennis Complex
BMX
Fridge, Lodge, Shelters
Environmental Program
Nature Center
Outreach
X Nature Trail Usage
Special Events
Totals
N
x Not included in totals
Recreational and �cial Events
November, 1999
Groups
Participants
Groups s YTD ��P�arficipants(YTD
1998
1999
1998
1999
1998
1999
1998
1999
0
0
0
0
5
7
1,025
1,435
0
0
0
0
2
3
200
300
0
0
0
0
3
0
450
0
0
0
0
0
0
0
00
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
4
850
680
0
0
0
0
0
0
0
0
2
3
0
0
10
13
0
0
0
0
0
0
0
0
0
0
25
25
1,125
1,125
79
81
3,555
3,645
31
0
OL
0
13j
23
0
23
0
0
1,430
1,406
0
0
3,648
3,446
0
0
0
0
0
0
40
100
0
0
0
0
0
0
0
0
31
7
130 j
460
3
71
595
1,096
31
43
1,715
2,022
91
96
5,729
5,282
9
1
272
15
20
3
663
147
0
0
31433
3,902
0
0
7,376
7,538
0
0
0
135
0
0
0
1,574
73
79
4,672 5,163
231
237
16,755
16,154
WHEELCHAIR SPORTS
TGIF
60
75
12/14/99
Addison Oaks Park
Campers
Day Use
Day Campers
Groveland Oaks Par,�
Campers
Day Use
Day Campers
Independence Oaks Park
Day Use
Day Campers
Overnight Group Campers
Orion Oak
Addison Oaks Conference Ctr
Waterford Oaks Waterpar
Red Oaks Water Park
Red Oaks Golf Dome & S. V.
Totals
W
* Not included in totals
Day Use Parks, d Facilities
November, 1999
Gr�Is
Participants
Grou s YTD
Partici ants YTD
19981998
1999
1998
1999
1998
1999
0
0
0
0
315
230 5,027 3,833
0
0
0
0
591
309
2,765
1,243
0
3
0
50
0
3
0
50
0
0
0
0
0
0
0 n i
00
0�—
o
I n
n
n1
�0—
o
0
0
0
0
0
0
E2,307
2,784
85075
95744
7,261
5,975
25,414
21,206
0
0
0
0
0
0
6
0
1
0
12
0
2
1
26
16
465
479
1,626
1,675
1,076
1,108
3,764
3,877
20
21
3,1081
3,408
48
51
7,349
7,974
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 0
0
0
3,706
1,421
0
0
7.728
3.7�1
L 2,773
3,266
139:4119
12,890
9,245
7,626
44.73n
3� 9. (
12/14/99
ITEM #8
ELECTION OF OFFICERS
As per the Commission's By -Laws, the election of officers shall be held at the first
meeting of the year.
8-1
ITEM 09
DONATION PRESENTATION
Members of the Oakland County Sportfishing Association will be at
the meeting to make a donation presentation to the Parks Commission.
9-1
2000 OPERATING BUDGET AMENDMENT
In accordance with the Commission's 2000 General Appropriations Act, which incorporates the
Uniform Local Budgeting Act, the Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as approved or amended by the
Commission.
Waterford Oaks Park
Renovation construction to the entrance of the parking in conjunction with the construction of
the FM&O parking lot. The costs are based on unit prices in the contract that is held by FM&O.
The total cost of the renovation was $6,000.
Budget Line Item Original Expenses Requested Proposed New
Increase Expense
Grounds $ 18,000 $ 6,000 $24,000
Maintenance
Groveland Oaks
The purchase of a sand cleaner to clean and maintain the beaches at Addison, Independence
Oaks and Groveland Oaks. This piece of equipment will be rotated between parks. Cost of the
item is $17,995. Also, the purchase of a debris blower for $7,000 to clean up park areas of
leaves, debris, etc. This item can be used at all park and golf course facilities.
Budget Line Item Original Expenses Requested Proposed New
Increase Expense
Operating $20,000 $24,995 $44,995
Equipment
Staff recommends the transfer from the 2000 Operating Budget Contingency in the amount of
$30,995; $6,000 to the Waterford Oaks Park Grounds Maintenance, and $24,995 to Groveland
Oaks Operating Equipment line item.
ITEM #11
LYON OAKS UPDATE
Beckett Raeder Inc. and Cooper Design, the consultants for the
Lyon Oaks site work and architectural facility design, will make a
presentation to update the Commission on the status and scheduling of
the bidding documents for this project. This presentation will include the
plans for the clubhouse and maintenance facility, including the site work
and the day use portion of the project.
The plans are anticipated to go out for bids in early winter.
ITEM #12
KAWASAKI MULE
MAINTENANCE VEHICLE
INDEPENDENCE OAKS
Parks staff requests approval for the purchase of a replacement maintenance vehicle for
Independence Oaks. The vehicle is a Kawasaki Mule which will replace an existing 1991 Mule.
The bid summary for this purchase is as follows:
Pilgram Motor Sports $10,922.00
Plymouth, MI
Industrial Vehicle Sales 11,595.00
Pontiac, MI
Macomb Cycle 13,401.65
Chesterfield, MI
Proffer Sports 14,047.05
Burton, MI
Staff requests approval for the award of this bid to the low bidder Pilgram Motors of
Plymouth for amount of $10,922.00.
Monies are available in the 1999-2000 Operating Equipment Budget for the amount of
$12,600.00 for this purchase.
12-1
10 4x4
just call it the less.
When it comes to heavy hauling, there's nothing like the Kawasaki MUJIF
2510 4A Its big 617cc, liquid -cooled V-Twin engine is coupled to an
on-llemand 4s4 system with Ili -Low range and a limited -slip front
differential to deliver industrial -strength performance. Strut -type front
and semi-independent rear suspension saves wear and tear on you
and your cargo. And its durability reflects our experience buildinf some
of the World's hi-oCst industrial machine►}% No doubt, MULF 2510's middle
name is Work. Mit don't think it doesn't know the value of recreation.
i
N
Whether you've got a tree stand or just want to mpiore the back count»-,
count on the M('LF, 2510 4y4 to get Vol, there xNrith Soo pounds of cargo
hauling and 1.200 pounds of towing capacity. On Monday nun7iing.
you may he sore. But the MULE; 2510 40 won't be
Xyr,,
rrgaF
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ITEM #13
2-EXCEL HUSTLER MOWERS
TURF EQUIPMENT
WATERFORD OAKS
GROVELAND OAKS
Park staff requests approval for the purchase of 2 Excel Hustler Diesel Mowers. These
mowers are replacement units for 2 existing similar mowers. One mower is for Waterford Oaks
to replace a 10 year old unit, and the second mower is for Groveland Oaks and will replace a
1991 unit.
The bid summary for this purchase is as follows:
W.F. Miller $47,636.00
Novi
Valley Turf 49,000.00
Grand Valley
Staff recommends awarding the bid to the low bidder, W.F. Miller of Novi for the
amount of $47,636. There is $43,000.00 budgeted in the 1999-2000 Operating Equipment
Budget for this purchase. The balance of $4,636.00 will come from the Operating Equipment
Contingency.
13-1
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ITEM #14
Transit Liner Commercial Bus
MOBILE RECREATION
RITS HISTORY
Since the inception of the Mobile Recreation bus program in 1976, the primary objective has been to
provide an outreach program to the areas of Oakland County lacking in recreational resources such as staff
or facilities. In addition, the Mobile Recreation units and staff allow our agency to develop and expand a
positive public image.
In 1976, Oakland County Parks and Recreation Commission began the busing program through the Federal
CETA Title X Grant. Through the U.S. Federal Grant program, the Parks Commission acquired three
buses and the services of 300 CETA workers. The acquired buses were used to transport the workers to
various work sites in the county.
The funding of the grant ended in 1977 and with it the services of the 300 CETA workers. At that time, the
Parks Commission was left with the three buses. Realizing the uniqueness of a recreational busing
program, the Oakland County Parks and Recreation Commission put the buses into use outreaching those
within the county least able to participate in quality recreational programs. The program has transported all
ages throughout the county and provided an opportunity to experience recreation in all areas, such as the
Oakland County Parks, professional sporting events, Upland Hills Farm, local ski areas, Henry Ford
Museum and Greenfield Village, Detroit Zoo, Cranbrook Museum and much more.
This program is also a very important part of our recreation programs, providing transportation for our
summer sports camps, fall tours, shuttles for special events and campground recreation travel program, and
Adopt -A -Highway.
REPLACEMENT OF BUS 88-913
1. THE BUSING PROGRAM HAS BEEN ESTABLISHED TO PROVIDE THE
FOLLOWING:
A. Transportation as an outreach program to community groups, especially from highly
populated areas of the county, to our facilities and programs.
B. Transportation to destinations in Oakland County for recreational or educational interest,
such as museums, theaters, sporting events, etc.
C. A public relations tool for promoting the services and park facilities of the Oakland
County Parks and Recreation Commission, and supplement existing programs.
2. REASONS WHY WE SHOULD REPLACE BUS 88-913
A. Bus 88-913 is eleven years old.
B. Records show that bus 88-913 has the highest repair over the past 5 years. Engine has
been replaced twice.
C. Many groups do not rent bus 88-913 because this bus has the lowest seating capacity of
36.
14-1
3. REASONS WHY WE NEED TO REPLACE BUS 88-913 WITH A TRANSIT BUS
A. Many groups, especially the seniors, do not like to ride our buses because of the large
steps at the entrance, uncomfortable seating, and no air conditioning or storage. The
transit bus would solve these problems.
B. The number of rentals will increase. Since we purchased our first transit bus, it has been
apparent that more seniors and adult groups are willing to rent the upgraded bus. We
continue to get calls from these groups.
C. The transit bus will have a larger seating capacity. At present, our buses only seat from
36 to 40 people. Many bus reservations are lost due to the unavailability for a larger
capacity bus. The new transit bus will seat approximately 44 people.
D. A new bus means fewer breakdowns and greater reliability.
E. The new bus will have a better, more comfortable ride, and will be easier for everyone to
get on and off.
F. We will get better mileage; the new bus will have a diesel engine.
G. Bus rentals will increase, which will generate more revenue.
BUS INFORMATION
NUMBER OF BUS RENTALS
1997 355 groups with 14,200 patrons
1998 403 groups with 18,135 patrons
1999 632 groups with 28,440 patrons
REVENUES AND EXPENSES
Revenue
Expense
1997 $38,219.00
$34,308.33
1998 $59,021.00
$43,880.00
1999 $89,729.00
$51,713.46
2000 RECOMMENDED COMMISSION BUS RENTAL FEE:
$300.00
Mobile Recreation staff recommends to the Oakland County Parks and Recreation Commission that we
purchase a transit -style bus with a handicap lift. Oakland County Parks and Recreation promotes its
programs to all groups and does not discriminate, according to the American Disabilities Act. Therefore,
we need a new bus to be accessible to all, as we would be replacing our only handicap -accessible bus.
We also recommend that the bus include seatbelts in every seat. We consider this to be much safer for our
patrons, our drivers have better control over rental groups, and many times groups will request our existing
transit over a cheaper mode of transportation for this reason.
I4n2
Bid summary is as follows:
Holland Bus Company $124,058.00 The price for the bus includes handicap lift and seatbelts
Bill Wink
*NO BID*
Hoekstra:
*NO BID*
Capital City:
*NO BID*
Panian Chev:
*NO BID*
Tri County:
*NO BID*
Superior Ford:
*NO BID*
Staff contacted the vendors who did not return a bid. Each vendor noted their reason for not bidding was
due to the small size of the order; it was not large enough for them to be interested in bidding,
Staff recommends awarding the purchase of the bus to the sole bidder, Holland Bus Company of Holland,
Michigan, for $124,058.00.
There is $120,000.00 budgeted in the 2000 Operating Equipment. The remaining $4,058.00 will be
transferred from the Operating Equipment Contingency.
14-3
ITEM 115
EXECUTIVE OFFICER'S REPORT
--- Oakland County Parks facilities are featured in two calendars for the year 2000. The Big
Bucket at Waterford Oaks Waterpark is the June photo in the National Recreation and Park
Association calendar. The paving stones used for the pond at the Independence Oaks Nature
Center are included in the Lafarge (interlocking pavers) calendar's March photo.
---Attached is information on the Mobile Recreation Program for 1999, including numbers and
description of units, for your information.
---Also enclosed is a copy of the Commission's 2000 Master Calendar for your information and
schedule.
---The Fridge opened without any problems on December 17 and will be open through the
holiday week. Staff will provide updates at the meeting.
---The next Commission meeting is scheduled for 9:00 a.m. on Wednesday, January 19, 2000,
here at the administration office.
EXOREPRT.doc 15-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MOBILE RECREATION PROGRAM
1999
The Oakland County Parks and Recreation Commission can be proud of the Mobile Recre-
ation's enthusiastic, dedicated staff and unique program.
The citizens of Oakland County enjoyed 1,276 (Oct.) unit visits to parks, playgrounds, recreation
departments, libraries and schools, providing exciting experiences for over 166,035 patrons. We
provided 632 bus runs, accommodating over 25,000 people. Almost 700 children participated in
Sports Camp.
The function of Oakland County Parks and Recreation Commission Mobile Recreation program
is as follows:
To make recreational activities and programs available to people everywhere, especially
areas devoid of parks, playgrounds and neighborhood centers.
2. To serve as a public relation tool for promoting the services and facilities of Oakland
County Parks and Recreation Commission and supplement existing programs.
3. To maximize the use of staff and equipment.
4. To serve as an outreach program for other activities offered by the community.
5. To serve as a recreational opportunity internally with campground recreation, employee
programs, corporate picnics and special events.
The Mobile Recreation revenue for 1999 summer was $290,446.82. This exceeded our
projected revenue by $85,446.82 nearly doubling the 1998 exceeded revenue figure of
$47,581.61. The large increase in revenue was a direct effect of reducing free in-house visits
and increasing paid visits.
15-2
Brief Descriptions of Units
Puppet:
The puppet mobile offers original fairy tale productions written and staged by professional puppeteers.
Sports Mobile:
The sports mobile is a unit that brings recreational games to the community. It contains all kinds of different sports
equipment for people of all ages. This allows program leaders to design unique visits for every occasion.
Skate Mobile:
This unit turns a parking lot or other paved area into an instant roller rink. The Skate Mobile is equipped with 150
pairs of roller-skates ranging in size from pre-school to adults. The unit also has ten scooters for children who do not
want to skate or do not know how.
In -line Mobile:
This unit is similar to the Skate Mobile. Games, activities and instruction are offered. This unit has approximately 120
pairs of in -line skates. The unit also has ten scooters for children who do not want to skate or do not know how.
Hockey Mobile:
The in -line hockey unit offers enough hockey equipment for 36 players. Equipment includes: A Border patrol rink
system, two steel hockey goals, balls, sticks, jerseys, a scoring system, and 20 pairs of in -line skates.
Dunk Tanks:
The Dunk Tank is ideal for fundraisers, festivals, family picnics and special events. This unit is staffed with two
Mobile Recreation staff at all times. Staff sets the unit up and hands out the balls.
Orbotron:
This human gyroscope puts riders in the middle of three steel rings, spinning independently inside one another. The
rider is comfortably secured inside the innermost ring at the waist and feet.
Bouncer:
The Bumpa Bouncer (25'x25') is an open, inflated pillow bouncer. The Jupiter Jump (20'x27') is an enclosed, inflated
pillow bouncer. Each bouncer can hold 8-10 children depending on their age.
Bleachers:
The bleachers are 16'x30' when opened and can seat up to 150 people. Park staff set up and tear down bleachers.
Mobile Stages:
There are 3 mobile stages: III (8' wide, 33'4" long, 11'9" high; stage area: 137'x28'), IV (8' wide,45' long and 12'
high; stage area: 13'6"x28'), V (8'4" wide, 32' long and 19' high; stage area; 14'x32").
Climbing Wall:
This unit stands 11' tall on pavement and moves by body weight alone. Its patented control mechanism gently
moves the wall downward as you climb, always keeping you just a step off the floor, and provides cardiovascular
and strength exercise, synergism and flexibility.
Tents:
Mobile Recreation rents tents of all sizes for company picnics, family reunions or any special event. Currently we
rent 30x50, 20x40, 20x30, 20x20, and two frame tents - 10x10 and 15x15.
Singsation:
This family -oriented traveling music show features singers and dancers who can perform two different shows. This
past summer, "Summer Rock" and "Animation Celebration II" were the shows to choose from; each had a different
theme. Shows are approximately 45 minutes and are available from June to August.
15-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2000 MASTER CALENDAR
DAY
DATE
FUNCTION
WEDNESDAY
JANUARY 5
REGULAR COMMISSION MEETING
WEDNESDAY
JANUARY 19
REGULAR COMMISSION MEETING
WEDNESDAY
FEBRUARY 23
REGULAR COMMISSION MEETING
WEDNESDAY
MARCH 15
REGULAR COMMISSION MEETING
FRIDAY
MARCH 17
EMPLOYEE RECOGNITION LUNCH
WEDNESDAY
APRIL 5
REGULAR COMMISSION MEETING
WEDNESDAY
APRIL 19
REGULAR COMMISSION MEETING - TENTATIVE
WEDNESDAY
MAY 3
REGULAR COMMISSION MTG
FRIDAY
MAY 5
COMMISSION/LEGISLATIVE OUTING -WHITE LAKE
WEDNESDAY
MAY 17
COMMISSION MEETING - TENTATIVE
WED. THRU SAT.
JUNE 7-10
SPECIAL PARKS - MONTGOMERY, MARYLAND
WEDNESDAY
JUNE 21
REGULAR COMMISSION MTG - LYON OAKS
THUR. THRU SUN.
JULY 15 - 19
NACO CONFERENCE - CHARLOTTE, NC (INFO ONLY)
WEDNESDAY
JULY 12
COMMISSION MEETING & BUDGET WORK SESSION
WEDNESDAY
AUGUST 2
REGULAR COMMISSION
TUESDAY
AUGUST 8
ELECTION DAY - PRIMARY
WEDNESDAY
SEPTEMBER 6
REGULAR COMMISSION MEETING - ADOPT BUDGET
FRIDAY
SEPTEMBER 8
WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS
WEDNESDAY
SEPTEMBER 20
COMMISSION MEETING - TENTATIVE
WEDNESDAY
OCTOBER 4
REGULAR COMMISSION MEETING
WED. THRU SUN.
OCT. 11-15
NRPA CONGRESS - PHOENIX, AZ
WEDNESDAY
NOVEMBER 1
REGULAR COMMISSION MEETING
WEDNESDAY
NOVEMBER 15
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 6
REGULAR COMMISSION MEETING
December 22, 1999
D:\$Data\My Documents\Commission\MASTER2000.CAL.doc
15-4