HomeMy WebLinkAboutAgendas/Packets - 2000.11.01 - 40050rg-71,AKLAND
COUNTY PARKS
2800 Watkins Lake Road • Waterford, Michigan 48328- 1917
248.858.0906 Fax 248.858.1683 TDD 248.858.1684
1-888-OCPARKS • www.co.oakland.mi.us
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
Ralph Richard
Executive Officer
October 26, 2000
Pecky D. Lewis, Jr,
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr.
Secretary
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Parks and Recreation Office
2800 Watkins Lake Rd.
Waterford, MI 48328
TIME ............................Wednesday, November 1, 2000
9:00 a.m.
PURPOSE ........................ Regular Meeting
Fred Korzon
George W. Kuhn
Thomas A. Law
Rue[ E. McPherson
Charles E. Palmer
J. David VanderVeen
Richard V. Vogt
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
I </
, � Z-a
Ralph Richard
Executive Officer
Parks and Recreation
Next Meeting: Wednesday, December 6
D:\$Data\My documents\COMMISSMagcndaltr. doe
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
2800 Watkins Lake Road
Waterford, MI 48328
November 1, 2000
Call Meeting to Order at 9:00 a.m.
Roll Call.
Approval of Minutes for October 4, 2000 Commission Meeting.
Public Comments.
Approval of: Interdepartmental Payment Register:
July 2000 (FM 10, FY 2000)
Payment Register:
Voucher Report Period, September (FM 12 FY 2000)
C.I.P. (408) Voucher Report Period, September (FM 12, FY 2000)
Combined Statement of Operations for Month Ending 8/31/2000.
Activity Report for September 2000.
Award Presentation. S. Wells / 858-4634
1999 Audit Report. F. Trionfi / 858-4607
Lyon Oaks Update. J. Figa / 858-4620
Bid Items: Amphitheater Seating — Independence Oaks. J. Kipke / 858-4605
Argo All Terrain Vehicle — Rose Oaks "
Davisburg Dam Repairs — Springfield Oaks. "
Wedding Garden - Glen Oaks. D. Stencil / 858-4944
Golf Course Name — Lyon Oaks. R. Richard / 858-0909
EXECUTIVE SESSION. "
Executive Officer's Report. "
Old Business.
New Busines.
Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 4, 2000
Chairman Pecky Lewis called the meeting to order at 9:11 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr.,
George Kuhn, Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
BBDO Advertising
Bank One
Fair Oaks
Private Citizen
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
Bob Rhein, Buyer
Ernie Baker, Vice President
Linda Vaughn, Wealth Management
LC Scramlin
Ray Bruneel
Jeremy Hendley
Moved by Mr. Vogt, supported by Mr. Skarritt to approve the minutes of the public hearing
of September 6, 2000, as written.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Vanderveen to approve the minutes of the meeting
of September 6, 2000, as written.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, October 4, 2000)
PUBLIC COMMENTS:
Mr. Ray Bruneel, a member of a golf league at White Lake Oaks, reviewed recent administrative upheavals
within his league, including the league director sending a letter to 18 of the 40 participants terminating their
membership.
Believing the director has acted without authorization from the group, Mr. Bruneel requested Commission
intervention through either Chief of Golf Mike Thibodeau or Pro Shop Supervisor Nancy Seets to prevent
these terminations.
Mr. Thibodeau noted that, because of the large number of leagues and participants at the courses, staff has
always worked with the league contact only.
Commission concurred that this should be worked out internally within the league. However, they directed
staff to contact Corporation Counsel with the question of how we can verify that the person acting on behalf
of the league is authorized by them to do so. Staff will then provide that information to Mr. Bruneel.
PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the payment of the
Interdepartmental Payment Register for the month of July, 2000 (FM 10 FY 2000); and
the Payment Register, which includes the Voucher Report Period for August, (FM 11, FY
2000), and the C1P (408) Voucher Report Period for August (FM 11, FY 2000).
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Administrator — Park Operations Dan Stencil presented a plaque to Linda Vaughn of Bank One in sincere
appreciation to the William and Myrtle Charitable Hess Foundation for continued charitable support of Orion
Oaks. Mr. Stencil noted that over the years, the Hess Foundation has contributed over $13,000 for
improvements to the park, including the fishing dock, trails, and plantings.
Executive Officer Ralph Richard also noted that the Parks received $4,545 in funds from the SCAMP/Wint
Memorial Golf Classic held on September 8 at Springfield Oaks.
I31�" 1
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the contract for the painting of
the activity center, horse barn, livestock barn, and announcement stand at Springfield Oaks
to Hermes Painting in the amount of $28,900.00, plus a ten percent contingency of
$2,890.00, for a total budgeted amount of $31,790.00.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
3-2
(Commission Meeting, October 4, 2000)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the purchase of a Toro pull -type
leaf rake for Lyon Oaks from the lone bidder meeting specifications, Spartan Distributors, in
the amount of $23,715.00.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
HISTORICAL BARN PRESERVATION PROPOSAL:
Staff has been contacted by RBI 23, LLC, a real estate developing company in north Oakland County,
regarding the Parks Commission's possible interest in providing a site for the relocation of the Ellis barn, a
landmark currently located on Dixie Highway in Springfield Township. The proposed relocation site would be
at Springfield Oaks near the activities center.
The developers have pledged the funds to tear down, move, and restore the barn. A barn expert is currently
working to establish a detailed cost to move and restore it. Fund-raising avenues are currently being explored,
including possible grants.
The developers are requesting a commitment for a new location. If the Commission accepts the barn at one
of the parks, we would then be obligated for future maintenance costs.
Commission directed staff to investigate this proposal further, and prepare a report for a future Commission
meeting answering these questions:
• What are the anticipated normal maintenance costs?
• What specific location would staff recommend?
• What would we use it for?
• Does it fit within our plans for a farm?
• Would this be feasible as a joint project with Macomb County and the Huron -Clinton Metropolitan
Authority?
Staff was authorized to send a letter to the developers expressing their sentiments on this project.
RED OAKS GOLF COURSE/GEORGE KUHN DRAIN EXPANSION PROJECT UPDATE:
Plans for the remodeled golf course have been finalized, and the price for the construction has been
guaranteed until December 1. However, no progress has been made on the sale of the SOCRRA
property.
Deadline is April 1, 2001 for the Golf Dome and Sports Village to be off site. Messrs. Paglino, along with
John McCulloch, met with staff on the feasibility of moving their miniature golf, batting cages, and mini
cart course to the front of the waterpark site. Mr. Richard reviewed the proposed site, along with the
additional water features the Commission is planning for the waterpark.
3-3
(Commission Meeting, October 4, 2000)
Commission concurred that moving the Sports Village to the waterpark site would not be a good fit and
suggested the Paglinos consider contacting Detroit Edison and Madison Heights about other parcels in
the area that might work better for them.
Staff will contact Mr. McCulloch to inform him of the Commission's sentiments on this proposal.
• Contacted Meijers regarding the possibility of their donating approximately 500 feet of property along the
western edge of the waterpark to serve as a buffer. Meijers requested we provide a concept and they will
take it under advisement.
• Made a proposal to County Executive Patterson's staff regarding borrowing funds from the delinquent tax
revolving fund; waiting for an answer.
• Commissioner McPherson requested staff research and report back on what other golf courses are doing
in the area, along with recommendations for activities for children while parents play golf; ie, a field house,
tennis courts, horseshoes.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Updated the Commission on the progress of the development at Lyon Oaks. Staff noted consideration of
allowing golf outings two days a week at the beginning of the course's operation as a means of attracting
golfers to the park. However, Commission expressed their preference of allowing fewer outing days, thereby
maintaining greater accessibility to the residents of the county.
---Administrator —Administration Frank Trionfi updated the Commission on the status of the computers and
computer programming for the golf courses.
---Staff will be providing names for consideration on the master plan advisory committee to McKenna and
Associates, consultants for the master plan revision for Orion Oaks. No public hearing has yet been
scheduled. Orion Township has forwarded a copy of their recently adopted resolution, which opposes the
construction of a golf course on the park site.
Staff reiterated that the master plan revision is being done at this time in order to have a current plan on file
with the state for future grant funding.
---The 1999 audit report has not yet been received. As soon as it is provided, staff will present it to the
Commission for approval.
NEW BUSINESS:
Moved by Mr. Vogt, supported by Mr. Law to have the Oakland County Parks and Recreation
Commission extend the courtesy of a yearly pass to the elected officials of Oakland County,
to be made available for their use during their term of office.
Several concerns were raised, including making the pass a picture ID, restrictions on use, extent of the list
of elected officials to whom the passes are sent, lifetime passes, and that the commission has not had time
to consider all the issues involved before voting today.
Moved by Mr. Palmer to carry the motion forward and bring it back for a vote at the next
meeting.
Motion failed for lack of support.
3-4
(Commission Meeting, October 4, 2000)
Moved by Mr. Vogt, supported by Mr. Law to amend the original motion to read, "to have the
Oakland County Parks and Recreation Commission extend the courtesy of a picture ID
yearly pass to the members of the Oakland County Board of Commissioners, the Oakland
County Sheriff, Oakland County Drain Commissioner, Oakland County Clerk/Register of
Deeds, Oakland County Prosecutor, Oakland County Treasurer, and the Oakland County
Executive during their terms of office. No passes will be issued to them if they have a lifetime
pass.
Further discussion followed on the guidelines and language.
Moved by Mr. Palmer, supported by Mr. VanderVeen to table the motion until the meeting.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen (7)
NAYS: Vogt (1)
A sufficient majority having voted, the motion carried.
The next regular Commission meeting will be 9:00 a.m. on Wednesday, November 1, 2000.
The meeting was adjourned at 11:22 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
November 1, 2000
PAYMENT REGISTER:
Voucher Report Period, September (FM 12 FY 2000)* 432,363.16
C.I.P. (408) Voucher Report Period, September (FM 12, FY 2000)* 848,334.91
TOTAL
$1,280,698.07
*BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7/14/00:
VOUCHER REPORT PERIOD, SEPTEMBER (FM 12, FY 2000)* $341,706.36
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 2000
(FOR MONTH ENDING 8131/00)
YEAR TO
2000
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$9,979,948.95
$10,152,538.00
$172,589.05
98.3%
Other
569,924.08
201,600.00
(368,324.08)
282.7%
GLEN OAKS GOLF COURSE
1,116,238.67
1,236,775.00
120,536.33
90.3%
RED OAKS GOLF COURSE
375,944.13
436,391.00
60,446.87
86.1%
RED OAKS GOLF DOME & SPORTS VILLAGE
30,000.00
40,000.00
10,000.00
75.0%
SPRINGFIELD OAKS GOLF COURSE
833,953,40
936,600.00
102,646.60
89.0%
WHITE LAKE OAKS GOLF COURSE
926,844.40
1,063,300.00
136,455.60
87.2%
NATURE CENTER
20,607.22
16,500.00
(4,107.22)
124.9%
ADDISON OAKS
308,545.90
368,100.00
59,554.10
83.8%
ADDISON OAKS CONFERENCE CENTER
78,887.13
120,000.00
41,112.87
65.7%
GROVELAND OAKS
497,983.68
562,300.00
84,316.32
85.5%
INDEPENDENCE OAKS
220,810.81
250,300.00
29,489.19
88.2%
LYON OAKS
3,760.00
4,600.00
840.00
81.7%
ORION OAKS
10,622.00
4,500.00
(6,122.00)
236.0%
ROSE OAKS
920.0D
500.00
(420.00)
184.0%
SPRINGFIELD OAKS ACTIVITY CENTER
2,055.73
3,500.00
1,444.27
58.7 %
WATERFORD OAKS
40,531.07
43,000.00
2,468.93
94.3%
RECREATION ADMINISTRATION
24,508.10
59,900.00
35,391.90
40.9%
MOBILE RECREATION
246,385.82
254,500.00
6,114.18
96.8%
RED OAKS WATER PARK
341,266,47
530,200.00
188,933.53
64.4 %
WATERFORD OAKS BMX COMPLEX
32,567.75
24,625.00
(7,942.75)
132.3%
WATERFORD OAKS TENNIS COMPLEX
18,865,00
20,300.00
1,435.00
92.9%
WATERFORD OAKS TOBOGGAN COMPLEX
92,402.06
71,900.00
(20,602.06)
128.5 %
WATERFORD OAKS WATERPARK
587,384.04
653,200.00
65,815.96
89.9%
TOTAL REVENUE
$16,360,956.41
$17,075,129.00
$714,172.59
95.8%
OPERATING EXPENSES
ADMINISTRATION
$2,003,620.37
$2,489,704.00
$486,083.63
80.5%
GLEN OAKS GOLF COURSE
728,273.34
805,463.00
77,189.66
90.4%
RED OAKS GOLF COURSE
364,111.67
465,109.00
100,997.33
78.3%
RED OAKS GOLF DOME & SPORTS VILLAGE
939,56
995.00
55.44
94.4 %
SPRINGFIELD OAKS GOLF COURSE
588,086.97
686,142.00
98,055.03
85.7%
WHITE LAKE OAKS GOLF COURSE
611,715.25
727,580.00
115,864.75
84.1 %
NATURE CENTER
336,513.66
448,223.00
109,709.34
75.5%
ADDISON OAKS
791,550.10
1,009,917.00
218,366.90
78.4%
ADDISON OAKS CONFERENCE CENTER
51,888.34
76,034.00
24,145.66
66.2%
GROVELAND OAKS
744,748.63
917,514.00
172,765.37
81.2%
INDEPENDENCE OAKS
775,406.86
845,083.00
69,676.14
91.8%
LYON OAKS
422,795.75
519,192.00
96,396.25
81.4%
ORION OAKS
22,710A9
25,815.00
3,104.51
88.0%
ROSE OAKS
13,083.05
35,241.00
22,157.95
37.1 %
SPRINGFIELD OAKS ACTIVITY CENTER
122,009.42
150,401.00
28,391.58
81.1 %
WATERFORD OAKS
511,63T41
545,127.00
33,489.59
93.9%
RECREATION ADMINISTRATION
328,774.22
460,410.00
131,635.78
71.4%
MOBILE RECREATION
536,944.56
628,067.00
91,122.44
85.5%
RED OAKS WATERPARK
522,940.09
608,261.00
85,320.91
86.0%
WATERFORD OAKS BMX COMPLEX
46,777.92
51,070.00
4,292.08
91.6%
WATERFORD OAKS TENNIS COMPLEX
37,902.01
51,387.00
13,484.99
73.8 %
WATERFORD OAKS TOBOGGAN COMPLEX
97,475.13
122,055.00
24,579.87
79.9 %
WATERFORD OAKS WATERPARK
533,466.00
941,151,00
407,685.00
56.7%
TECHNICAL SUPPORT
778,935.14
878,620.00
99,884.86
88.6%
CONTINGENCY'
229,653.90
171,601.00
(58,052.90)
N/A
TOTAL OPERATING EXPENSES
$11,203,959.84
$13,660,362.00
$2,456,402.16
82.0%
REVENUE OVER/(UNDER) EXPENSES
$5,156,996.57
$3,414,767.00
($1,742,229.57)
2000
199"
ACTUAL REVENUE TO DATE:
95.8%
102.1 %
BUDGET BALANCE:
4.2%
-2.1 %
ACTUAL EXPENSE TO DATE:
82.0%
86.2 %
BUDGET BALANCE:
18.0%
13.8%
•CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE:$9,980 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.)
$9,980 HAS BEEN TRANSFERRED TO MOBILE RECREATION (OCT.)
$16,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (NOV.)
$8,000 HAS BEEN TRANSFERRED TO GROVELAND OAKS (NOV.)
$8,000 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (NOV.)
$28,813 HAS BEEN TRANSFERRED TO GROVELAND OAKS (JAN.)
$6,818 HAS BEEN TRANSFERRED TO WATERFORD OAKS (JAN.)
$4,056 HAS BEEN TRANSFERRED TO MOBILE RECREATION (FEB.)
$7,500 HAS BEEN TRANSFERRED TO MOBILE RECREATION (MAR.)
$14,800 HAS BEEN TRANSFERRED TO GROVELAND OAKS (JUN.)
$14,450 HAS BEEN TRANSFERRED TO GROVELAND OAKS (AUG.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 11, FY 2000
(FOR MONTH ENDING 8/31/00)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATION
$10,549,873.03
2,003,620.37
8,546,252.66
GLEN OAKS GOLF COURSE
1,116,238.67
728,273.34
387,965,33
RED OAKS GOLF COURSE
375,944.13
364,111.67
11,832.46
RED OAKS GOLF DOME & SPORTS VILLAGE
30,000.00
939.56
29,060.44
SPRINGFIELD OAKS GOLF COURSE
833,953.40
588,086.97
245,866.43
WHITE LAKE OAKS GOLF COURSE
926,844.40
611,715.25
315,129.15
NATURE CENTER
20,607.22
338,513.66
(317,906.44)
ADDISON OAKS
308,545.90
791,550.10
(483,004.20)
ADDISON OAKS CONFERENCE CENTER
78,887.13
51,888.34
26,998.79
GROVELAND OAKS
497,983.68
744,748.63
(246,764.95)
INDEPENDENCE OAKS
220,810.81
775,406.86
(554,596.05)
LYON OAKS
3,760.00
422,795.75
(419,035.75)
ORION OAKS
10,622.00
22,710.49
(12,088.49)
ROSE OAKS
920.00
13,083.05
(12,163.05)
SPRINGFIELD OAKS ACTIVITY CENTER
2,055.73
122,009.42
(119,953.69)
WATERFORD OAKS
40,531.07
511,637.41
(471,106.34)
RECREATION ADMINISTRATION
24,508.10
328,774.22
(304,266.12)
MOBILE RECREATION
246,385.82
536,944.56
(290,558.74)
RED OAKS WATERPARK
341,266.47
522,940.09
(181,673.62)
WATERFORD OAKS BMX COMPLEX
32,567.75
46,777.92
(14,210.17)
WATERFORD OAKS TENNIS COMPLEX
18,865.00
37,902.01
(19,037.01)
WATERFORD OAKS TOBOGGAN COMPLEX
92,402.06
97,475.13
(5,073.07)
WATERFORD OAKS WATERPARK
587,384.04
533,466.00
53,918.04
TECHNICAL SUPPORT
0.00
778,935.14
(778,935,14)
CONTINGENCY*
0.00
229,653.90
(229,653.90)
TOTAL $16,360,956.41 $11,203,959.84 $5,156,996.57
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
6-2
ITEM #8
AWARD PRESENTATION
The Michigan Athletes with Disabilities Hall of Fame was held on
September 28 at Penna's of Sterling Heights. Recreation Supervisor Sandy
Dorey was inducted into the Hall of Fame, receiving the Hall of Fame's
Lifetime Achievement Award. This award is given to an individual that has
made significant contributions toward athletic opportunities for the disabled.
The Hall of Fame was established in 1999 by Tony Filippis, of Wright
& Filippis, to honor Michigan athletes with disabilities who have demon-
strated achievement in sports, as well as being a positive role model.
Contribution to the disabled athletic community includes wheelchair
basketball and football, community awareness programs, Cerebral Palsy
Sports Team, hearing -impaired volleyball, etc.
Tony Filippis will be at the meeting to present Sandy with the award.
8-1
ITEM # 9
1999 AUDIT REPORT
Enclosed is a copy of the audit report from PricewaterhouseCoopers for the 1999
financial records of the Oakland County Parks and Recreation Commission. The report
shows we are in sound financial condition. Our net revenue and expense remain
basically the same as previously reported to the Commission on January 5, 2000 in the
"Combined Statement of Operations Report, Fiscal Year 1999" (copies are attached for
your reference). Our revenue budget shows a favorable variance in the amount of
$7,489,308. This amount includes prior Fiscal Year 1998 Capital Improvement figures
in the net amount of $6,096,270 (incorporated from Janz & Knight's 1998 Audit Report)
and current Fiscal Year 1999 revenue previously reported in the amount of $1,393,038.
Our expense budget had a favorable variance in the amount of $1,985,613. This
amount is higher than the previously reported figure of $647,350 because the auditors
did not include the Depreciation figure in the amount of $1,338,262. These figures
have already been incorporated into the FY2001 Capital Budget.
The net worth of the Commission as of September 30, 1999 as indicated on
page two was $83,677,188. This includes a General Fixed Assets balance of
$64,075,899 and a fund balance of $19,601,289; of which $13,953,464 was reserved
for 1998 outstanding encumbrances, inventories and capital projects, and $5,647,825
was unreserved. However, most of the $5,647,825 was already included in the 1999
Capital Improvement Budget as a funding source.
Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have
any questions.
D:\$Data\MS Word\SMC\C_AGENDAWuditReport99.doc
9-1
(Commission Meeting, January 5, 2000)
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. G. Kuhn, supported by Mr. Coleman to amend the Fiscal Year 1999 Operating
Budget to $12,508,361, with the individual amounts for each budget center to be the same
as those shown in the "Year to Date" expense column of page 1 of the Combined Statement
of Operations for the month ending September 30, 1999, in accordance with the Michigan
Uniform Local Budgeting Act and the Oakland County Parks and Recreation Commission's
By-laws.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for November, 1999, was accepted as filed.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner G. Kuhn assume the position of Temporary _Chairman for the
purpose of electing new officers for 2000.
Commissioner G. Kuhn assumed the Chair and opened the floor to nominations for the office of chairman.
Moved by Mr. Law, supported by Mr. VanderVeen to re-elect Pecky D. Lewis, Jr. as
Chairman of the Oakland County Parks and Recreation Commission for 2000.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to close the nominations and cast a
unanimous ballot for Pecky D. Lewis, Jr.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
Commissioner G. Kuhn opened the floor to nominations for the office of Vice Chairman.
Moved by Mr. Law, supported by Mr. Coleman to re-elect Richard Skarritt as Vice Chairman
of the Oakland County Parks and Recreation Commission for 2000.
Moved by Mr. VanderVeen, supported by Mr. R. Kuhn to close the nominations and cast a
unanimous ballot for Richard Skarritt.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
9-2
COMBINED STATEMENT OF OPERATIONS REPORT
FISCAL YEAR 1999
Enclosed is a copy of the combined statement of the Operations Report for the 1999
financial records of the Oakland County Parks and Recreation Commission. This report is
identified as "Preliminary Only" because it is still to be audited. The report shows we are
in sound financial condition. Our revenue budget had a favorable variance of $1,393,038
and the expense budget had a favorable variance of $647,350. This results in an
additional $2,040,388 for capital projects, $785,320 more than the revised budget
estimate figures we used in the Fiscal Year 2000 Capital Budget (the $785,320 will be
incorporated into the FY2001 Capital Budget).
As indicated on page 2 of the report, several of our cost centers show an excess of
expenditures over budget; however, the total expenditures of operations are under the
total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act
and the Commission By-laws, staff recommends the Commission amend the FYI 999
operating budget to $12,508,361, with the individual amounts for each budget center to
be the same as those shown in the "Year to Date" column of page 1 of the report.
9-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 13, FY 1999
(FOR MONTH ENDING 9/30/99)
YEAR TO
1999
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION
$10,061,489.19
$9,716.610.00
($344,879.19)
103.5%
GLEN OAKS GOLF COURSE
1,377,001.16
1,131,000.00
(246,001.16)
121.8%
RED OAKS GOLF COURSE
465,372.14
406.700.00
(58,672.14)
114.4%
RED OAKS GOLF DOME & SPORTS VILLAGE
44,066.20
40,000.00
(4,066.20)
110.2%
SPRINGFIELD OAKS GOLF COURSE
995,900.78
833,406.00
(162,494.78)
119.5 %
WHITE LAKE OAKS GOLF COURSE
1,112,726.62
936,478.00
(176,248.62)
118.8%
NATURE CENTER
17,328.44
15,500.00
(1,828.44)
111.8 %
ADDISON OAKS
391,881.95
355,500.00
(36,381.95)
110.2%
ADDISON OAKS CONFERENCE CENTER
138,659.59
120,000.00
(18,659.59)
115.5%
GROVELAND OAKS
597,305.59
573.500.00
(23,805.59)
104.2%
INDEPENDENCE OAKS
259,875.56
240,250.00
(19,625.56)
108.2%
LYON OAKS
7,821.00
4,000.00
(3,821.00)
195.5%
ORION OAKS
5,685.GD
2,500.00
(3,185.00)
227.4%
ROSE OAKS
3,600.00
5,200.00
1,600.00
69.2%
SPRINGFIELD OAKS ACTIVITY CENTER
2,835.08
3,500.00
664.92
81.0%
WATERFORD OAKS
63,988.50
43,700.00
(20,288.50)
146.4%
RECREATION ADMINISTRATION
27,413.47
20,410.00
(7,003.47)
134.3%
MOBILE RECREATION
290,446.82
205,000.00
(85,446.82)
141.7%
RED OAKS WATERPARK
465,206.35
485,600.00
20,393.65
95.8%
WATERFORD OAKS BMX COMPLEX
31,993.00
25,350.00
(6,643.00)
126.2 %
WATERFORD OAKS TENNIS COMPLEX
17,781.00
19,830.00
2,049.00
89.7%
WATERFORD OAKS TOBOGGAN COMPLEX
68,917.00
71,100.00
2,183.00
96.9%
WATERFORD OAKS WATERPARK
801,077.52
600,200.00
(200,877.52)
133.5%
TOTAL REVENUE
$17,248,371.96
$15,855,334.00
($1,393,037.96)
108.8%
OPERATING EXPENSES
ADMINISTRATION
$2,082,127.51
$2,215,956.00
$133,828.49
94.0%
GLEN OAKS GOLF COURSE
853,265.90
834,497.00
(18,768.90)
102.2%
RED OAKS GOLF COURSE
519,083.62
490,056.00
(29,027.62)
105.9%
RED OAKS GOLF DOME & SPORTS VILLAGE
946.95
1,068.00
121.05
88.7 %
SPRINGFIELD OAKS GOLF COURSE
831,426.33
831,850.00
423.67
99.9%
WHITE LAKE OAKS GOLF COURSE
669,674.98
685,183.00
15,608.02
97.7 %
NATURE CENTER
373,942.07
435,132.00
61,189.93
85.9%
ADDISON OAKS
1,075,213.83
1,010.317.00
(64,896.83)
106.4%
ADDISON OAKS CONFERENCE CENTER
73,794.71
71,361.00
(2,433.71)
103.4%
GROVELAND OAKS
872,245.69
878,141.00
5,895.31
99.3%
INDEPENDENCE OAKS
898,900.00
855,343.00
(43,557.00)
105.1%
LYON OAKS
9,031.04
160,879.00
151,847.96
5.6%
ORION OAKS
17,164.71
27.231.00
10,066.29
63.0%
ROSE OAKS
19,144.97
28,971.00
9,826.03
66.1 %
SPRINGFIELD OAKS ACTIVITY CENTER
109,226.62
106,301.00
(2,925.62)
102.8 %
WATERFORD OAKS
547,853.45
541,399.00
(6,454.45)
101.2%
RECREATION ADMINISTRATION
430,296.43
443,316.00
13,019.57
97.1 %
MOBILE RECREATION
630,344.61
595,326.00
(35,018.61)
105.9%
RED OAKS WATERPARK
676,821.08
753,842.60
77,021.52
89.8%
WATERFORD OAKS BMX COMPLEX
50,415.16
52.919.00
2.503.84
95.3%
WATERFORD OAKS TENNIS COMPLEX
28,932.78
55,942.00
27,009.22
51.7 %
WATERFORD OAKS TOBOGGAN COMPLEX
138,028.65
125.485.00
(12,543.65)
110.0 %
WATERFORD OAKS WATERPARK
697,465.28
925,294.40
227,829.12
75.4 %
TECHNICAL SUPPORT
903,014.36
923,000.00
19,985.64
97.8%
CONTINGENCY'
0.00
106,901.00
106,901.00
N/A
TOTAL OPERATING EXPENSES
$12,508,360.73
$13,155,711.00
$647,350.27
95.1%
REVENUE OVER/(UNDER) EXPENSES
$4.740,011.23
$2,699,623.00
($2,040,388.23)
1999
ACTUAL REVENUE TO DATE: 108.8%
BUDGET BALANCE: -8.8%
ACTUAL EXPENSE TO DATE: 95.1 %
BUDGET BALANCE: 4.9 %
'CONTINGENCYYTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $46,500 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (DEC.)
$15,555 HAS BEEN TRANSFERRED TO ADDISON OAKS (JAN.)
$2,561 HAS BEEN TRANSFERRED TO WATERFORD OAKS (APR.)
$12,925 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (APR.)
$21,389.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (APR.)
$18,683.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (APR.)
$7,650 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (APR.)
CIP BUDGET TRANSFER: $815,125 FOR ACCELERATED DEPR. TO MOST BUDGET CENTERS (MAY)
CONTINGENCY BUDGET FIGURE: $3,384 HAS BEEN TRANSFERRED TO TECH. SUPPORT (JUN.)
$13,200 HAS BEEN TRANSFERRED TO WATERFORD OAKS T. COMPLEX (JUN.)
$9,100.80 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (JUN.)
$13,651.20 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATERPARK (JUN.)
$14,424 HAS BEEN TRANSFERRED TO GLEN OAKS (SEPT.)
$4,900 HAS BEEN TRANSFERRED TO WATERFORD OAKS TOB. COMPLEX (SEPT.)
$5,600 HAS BEEN TRANSFERRED TO MOBILE REC. (SEPT.)
9-4
OAKLANDCOUNTY PARKS AND RECREATION COMM|GS|Om��~o
COMBINED STATEMENT 0FOPERATIONS
REVENUE AND EXPENSE COMPARISON
FK013' FY1998
(FOR MONTH ENDING m30/99)
YEAR TODATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATION
*10.061.48919
*2.082.127.51
$7.979.861.68
GLEN OAKS GOLF COURSE
1.377.001.16
853.265.90
523.735.26
RED OAKS GOLF COURSE
465.372.14
519.088.62
(53.711.40
RED OAKS GOLF DOME & SPORTS VILLAGE
44.068.20
946.95
48.11325
OPR|NGHELDOAKS GOLF COURSE
995.800J8
081.426.33
104.474.45
WHITE LAKE OAKS GOLF COURSE
1.112.726.62
668.874.98
443.051.64
NATURE CENTER
17.328.44
878.842.07
(350.013.03)
ADD|GON OAKS
391.881.95
1.075.213.83
(685.351.88)
ADD|GONOAKS CONFERENCE CENTER
138.653.59
73.784.71
64.804,08
GROYEL8NDOAKG
597.305.53
872.245.69
(274.840.10)
INDEPENDENCE OAKS
258.875.56
888.300�00
(089.024.44)
LYON OAKS
7.821.00
9.031.04
(1.210.04)
ORION OAKS
5.085.00
17.16471
(11.473J1)
ROSE OAKS
3.000.00
19.144.97
(15.544.87)
SPR|NGF|ELDOAKS ACTIVITY CENTER
2.035.08
108.226.62
(100.381,54)
VVATERF0RDOAKG
63.888.50
547.855.45
(483.864.85)
RECREATION ADMINISTRATION
27.413.47
450.206.43
(402.882.88)
MOBILE RECREATION
290.440.82
630.844.61
(359.897.78)
REDOAKSVVATERR4RK
465.200.35
676.821.08
(211.614J5)
VYATERFORDOAKS BMX COMPLEX
31,993.00
50.415.10
(18.422.10)
YKATERFORDOAKS TENNIS COMPLEX
17.781.00
28.93270
(11.151.78)
VYATERFORDOAKS TOBOGGAN COMPLEX
08.817.00
158.028.65
(69.111.05)
YVATERFORDOAKS VVATERPARK
801.077.52
087.465.28
108.61224
TECHNICAL SUPPORT
0.00
803.014.36
(803.014.36)
CONTINGENCY*
0.00
0.00
0.00
TOTAL V17.248,371.36 $12.508.860.73 $4.740.011.23
*CONTINGENCY YToFIGURE: INTERDEPARTMENTAL PAYMENTS |mTRANSIT.
9-5
1999 EXPENSE AND REVENUE VARIANCES
Summary
Favorable/
1999 (Unfavorable) 1999 (Unfavorable)
Park Unit Budget Center Expense Expense Revenue Revenue
Budget Variance Budget Variance
Glen Oaks
$ 834,497 $
(18,769)
$ 1,131,000 $
246,001.00
Red Oaks Golf Course
490,056
(29,028)
406,700
58,672
Addison Oaks Park
1,010,317
(64,897)
355,500
36,382
Addison Oaks Conference Center
71,361
(2,434)
120,000
18,660
Independence Oaks
855,343
(43,557)
240,250
19,626
Springfield Oaks Activities Center
106,301
(2,926)
3,500
(665)
Waterford Oaks Activities Center
541,399
(6,454)
43,700
20,289
Mobile Recreation
595,326
(35,019)
205,000
85,447
Waterford Oaks Toboggan Complex
125,485
(12,544)
71,100
(2,183)
Line Item Expense Variances
Glen Oaks
Summer help, Building Maint. and info Tech (I.T.) Operations
Red Oaks Golf Course
Summer help, Rent (property lease payments) and I. T. Operations
Addison Oaks Park
Overtime, Summer help, Equipment Repair, Grounds Maint.
Security and I.T. Operations
Addison Oaks Conference Center
Building Maintenance
Independence Oaks
Overtime, Equipment Repair, Grounds Maintenance, Security and
Small Tools/Equipment
Springfield Oaks Activities Center
Building Maintenance
Waterford Oaks Activities Center
Overtime, Summer help, Equipment Repair, and Utilities
Mobile Recreation
Overtime, Summer help, Equipment Repair and Small
Tools/Equipment
Waterford Oaks Toboggan Complex
Summer help and Utilities
9-6
ITEM #10
LYON OAKS UPDATE
Staff will make a brief presentation on the status of the Lyon Oaks project
regarding the golf course, clubhouse, day use, and ancillary facilities. The main
emphasis will be on the completion of this facility as it relates to the revised
schedule recently presented by DeMattia. This revolves primarily around
weather -related issues, some additional ones involving staff changes within their
company, and other concerns.
10-1
AMPHITHEATER SEATING
INDEPENDENCE OAKS
The amphitheater at Independence Oaks was constructed in 1985. The seating
has deteriorated and needs to be replaced. Due to long-term maintenance costs,
staff has redesigned the seating and will replace the existing benches with
benches made of a recycled high -density polyethylene (HDPE) material and
galvanized steel bench frames. Parks technical support staff will do the
installation.
A request for bid for the HDPE and bench frames was issued to six vendors. The
only bid received in response came from Earth Technology, of Ionia, Michigan.
The base bid of $7,639.60, plus shipping of $935.00, totaling $8,574.60, was for
seating to accommodate 87 persons. The alternate bid of $12,403.00, plus
shipping of $1,218.00, totaling $13,621.00, was for seating to accommodate 143
persons.
Staff recommends awarding the alternate bid to Earth Technology in the amount
of $13,621.00.
In the 2000 Nature Center Operating Budget Building Maintenance line item, staff
budgeted $15,000 for this project. Due to the design and procurement process,
these monies were not expended in fiscal year 2000.
Staff requests approval to transfer $15,000 from the 2001 Operating Budget
Contingency to the Independence Oaks Nature Center Building Maintenance line
item.
, 4 ES ��pSF9 - % NNW '5 f-N �'
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ROSE OAKS
ALL -TERRAIN VEHICLE
Purchasing requested bids for an all -terrain vehicle from 15
registered vendors. The single response was from Argo Offroad
Vehicles of Westland, MI for $10,545.00. This vehicle is amphibious with
tracks for negotiating any terrain in the parks system.
This vehicle will be used for remote work projects such as trail
development, fence line patrol, access to park areas during winter, and
most importantly beaver patrol at Rose Oaks. It will also be used at Lyon
Oaks.
Staff recommends purchasing this vehicle from Argo Offroad
Vehicle, Inc. for $10,545.00.
The amphibious ARGO all -terrain
vehicle is designed with families in
mind. There is plenty of space for your
supplies, luggage and up to six
passengers. Travelling through deep
snow, mud, swamps and bush is a
breeze, making year round cottage
visits a reality.
Try the ARGO for fun and for
the maintenance of your property.
The ARGO can replace your 44,
snowmobile and small boat.
the cottage all year
... and makes it fun in
and winter!"
RGO, for the Rugged Individual.
!t off the beaten track and explore uncharted territory beyond your
Idest dreams. The ARGO moves with ease through the toughest
nditions imaginable ....bogs, marshes, dense undergrowth, over
Is and across ponds and rivers. Rugged terrain and thick foliage will
ddenly become a pleasure to negotiate and with the ARGO's low
ound pressure tires you won't damage the beauty around you.
fo/y Mackerel! It Floats!
e fishing enthusiasts agree that the ARGO is a safer way to go. Unlike
adi vehicles, the all -terrain amphibious ARGO floats. The special
ebbeu tires actually work as linear propellers in water.
There is plenty of room for friends and your ice fishing equipment
)o, so what are you waiting for?
' 1 have fished in hundred of lakes, small rivers and
streams over the years, but the best fishing today
. 31 --;nr ;„ thnco nk)nac irr-Accihla with the ARGO" .
DAVISBURG DAM REPAIRS
SPRINGFIELD OAKS
In 1998, the Michigan Department of Environmental Quality presented Parks with
an inspection report for the Davisburg Dam at Springfield Oaks. This report indicated
erosion problems on the downstream embankment face that needed correcting. We
contracted Earth Tech Engineering to provide a plan and bid specifications to correct
the problem.
Bids were sent out through the Purchasing Department with no response. A
second bid was sent; one company, Marine Aquatic Control, Inc. responded with a bid
of $149,625.00. a total of ten companies chose not to bid on this project.
A meeting was held at the project site with Mr. Stroman of Michigan Aquatic
Control, Inc. he indicated the project was unusual and full of hidden problems, which is
probably why the other companies did not bid. He felt the grouting of the stone riprap
was not necessary, which could possibly save approximately $15,000 from the project
total. If the Road Commission could close the road for a few days, this also could save
the project another $3,000. Staff is working to resolve both these issues.
Staff recommends awarding the bid to Marine Aquatic Control, Inc. for the
amount of $149,625.00. We would also recommend a ten percent contingency of
$14,962.00, for a total budgeted amount of $164,587.00.
Staff is also requesting Commission approve the transfer of $164,587.00 from
the 2001 Capital Improvement Projects Budget Contingency to the 2001 Operating
Budget, Addison Oaks Grounds Maintenance Line Item.
11-5
ITEM #12
WEDDING GARDEN
GLEN OAKS
A wedding garden, consisting of a small gazebo, vegetative fence, and
privacy fence, has been proposed for Glen Oaks and was originally planned for
funding in the 2003 CIP budget.
However, due to the popularity of Glen Oaks as a wedding site, staff and
Oak Management feel that development of an outdoor wedding facility, similar to
that at Addison Oaks, will enhance the use of the banquet facility and increase
awareness levels of patrons using the park.
At the time of the clubhouse expansion, projected revenues for 2000 were
$175,000. Actual revenues for 2000 from the banquet operation only (not
including the grill room) were $219,000, $44,000 more than projected, or an
increase of 25 percent.
A comparison of events between Glen Oaks and Addison Oaks is
attached for your information.
Staff is requesting Commission approval to transfer $55,000 from the
2001 CIP Budget contingency to fund the Glen Oaks Wedding Garden project.
Staff will make a presentation, plus provide a rendering of the proposed
facility, at the meeting.
12-1
Comparison of events: Glen Oaks/Addison Oaks
1999... 000
GO AO GO AO
Other 0 6 as+6 Other 0 8 ao+8
Friday 32 44'ao+12 Friday 35 44 ao+9
Saturday 62 78 ao+16 Saturday 56 75 ao+19
Sunday 23 46 ao+23 Sunday 31 32 ao+1
* This is a comparison of large events between these two locations. Is is most important to compare
Sundays and Other bookings. These are the the most difficult to book and are more likely may be booked
by clients that do not belong to a church or the couple are of mixed religion and need a neutral wedding
venue. The Fridays; and Saturdays traditionally can be booked without concern. The large differential
noted on Saturdays, may be due to AM bookings, that are offered as.
The weekday bookings at Glenn Oaks *are are not reflected in this comparison. The "Other" bookings
are reflective of dates that were booked -for weddings at AO but not at GO (Thursdays/Holidays).
Average cost for Sunday.$35.00/person Avg. # of people 125
Average cost for Saturday:$55.00/person Avg. # of people 260
Average cost for Other.$45.00/person Avg. # of people 175
If Glen Oaks could achieve 1/2 the bookings the increase in revenue would be:
1999
Sundays 23eventsx$35.00x125avg. Peo.xi/2450,312.50
,Saturdays 16eventsx$55.00450 avg. Peo.x1/24110,000.00
Other 6 eventsx$45.00x200 avg. Peo.x1/2=$27,000.00
potential gain:$187,312.50
2000
S n a s 1 eventx$35.00x125 avg. Peox1/2--$2187.50
Saturdays, 19 eventsx$55.00x250 avg. Peo.x1/2=$130,825.00
tither 8eventsx$45.00x200 avg Peo.xi/2=$36,000.00
potential gain:$168,812.50
Avg.1999 & 2000:$178,062.50
Parks Potential Gain (13.5%)
$25, 287.19
Parks Potential Gain (13.5%)
$22,789.69
12-2
ITEM #13
GOLF COURSE NAME
LYON OAKS
After much deliberation over the names submitted for consideration for the
new golf course and banquet facility at Lyon Oaks, it seems in the best interest of
the Oakland County Parks to use the name "Lyon Oaks Golf and Banquet
Center."
The park's main entrance sign will still read, "Lyon Oaks County Park",
while other directional signs will announce the golf and banquet center, picnic
areas, trails, etc.
Staff believes this will provide the proper continuity and identification in
keeping with what's been done the last 34 years throughout our park system.
Staff is looking for Commission concurrence on this decision.
13-1
ITEM #14
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
14-1
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Staff is compiling and reviewing information and will make a recommendation for the revision
of park passes at the next Commission meeting.
---Summer Coupon Redemption:
During the summer of 2000, a total of 8,469 coupons were redeemed. Of this total, 2,450 were
waterpark coupons and 1,750 were for park entry, downloaded from the parks system's website.
This reinforces our efforts to encourage use of the website, reducing the need to print large
quantities of flyers.
Coupons redeemed from 18 community recreation brochures included 898 for the waterparks
and 215 for park entry to use the beaches.
---Attached is a summary for the 2000 Waterford Oaks BMX Program. This year more than
8,000 riders participated throughout the regular racing season, while we hosted both the NBL
national race in August and the Michigan state championships in September.
---Chief of Golf Mike Thibodeau has spoken with Corporation Counsel regarding the golf league
contracts in response to the public comment made at the October 4 meeting. Corporation
Counsel has all the information and is reviewing the department's procedures in regards to
league contracts. Staff will keep you updated.
---We are happy to announce that Chief of Recreation Sue Wells has been named to the State
Carnival —Amusement Safety Board. Ms. Wells has worked with this state agency for several
years to get policies and rules changed as they pertain to waterparks, and has been recognized
for her hard work by being appointed to this seat. She was recently notified of her appointment
by Governor Engler; a copy of his letter to her is attached.
---RBI 23, LLC, the developer in Springfield Township who is interested in relocating the Ellis
barn to Springfield Oaks, is requesting letters of support from historical societies, Springfield
Township, and the Oakland County 4-H. The cost estimates for relocation are being finalized,
potential funding sources are being pursued, and the program uses are also being compiled.
---Attached for your information is the Active Rescue Report for the waterparks and beaches for
the 2000 summer season.
---The tentative meeting for November 15 will not be held, unless a special meeting is needed to
discuss the George W. Kuhn Drainage Expansion Project.
EXOREPRT.doc
15-1
WATERFORD OAKS BMX PROGRAM SUMMARY
OCTOBER 2000
Another "PLUS YEAR" for BMX is added to the twenty-six excellent ones past.
Overall, 8,010 riders were present during racing events and practices, while over 17,605 spectators
viewed the excitement and thrills. There was a total of 875 NBL riders that attended the race
events on Saturdays, Wednesdays, Michigan State Qualifier and the National Pre -Race.
The consistencv and dedication of the volunteer association in conjunction with Oakland Count-
Parks and Recreation continues to be a asset to the sport. Numerous compliments were received
throughout the season pertaining to a well organized, beautiful facility, groomed to perfection for
bicycle racing.
This year Waterford Oaks BMX offered two days of NBL sanctioned racing, Saturdays and
Wednesdays. At the. end of the 1999 season it was decided to make the Wednesday, non sanction
beginner race, an NBL sanctioned event like Saturdays. This move was successful with few
negative comments. The riders were able to receive more local track points and also be covered
by NBL secondary insurance during the events. There were 20 events on Saturdays and 13 events
on Wednesdays, May through September. Only one rain -out was experienced so riders had lots of
racing opportunities. Saturdays events drew 2,685 riders and Wednesdays events drew 1,148 for a
total of 3,833 BMX'ers. Another plus to doing two days of NBL sanctioned racing was to enable
the riders that couldn't attend on weekends because of working parents or working themself, a
chance to race during the week and/or attend NBL nationals on the weekends
Having more NBL races gave all riders a greater opportunity to receive a T-shirt for 10 races, a
sweat shirt for 15 races and a lined jacket for 20 races. These incentives were offered by the
BMX Volunteer Parent Association treasury. Numbers grew this season with more riders
receiving the gifts for participating
Practices were loaded each Tuesday and Thursdav evening from 5-Spm. Only three rain -outs
were experienced during the wet and soggy season. A total of 2,74E attended 35 scheduled
events.
The NBL national race on August 4,5,6, drew 1,420 riders in for the two day events. The pre -
race on Friday hosted 193 riders. Spectators totaled around 4,500 for the entire weekend. The
riders really appreciated the free swim on Saturday afternoon at the Waterford Oaks
Wavepoot'Waterslide. The weather cooperated until Sunday and the starting time had to be
delayed, but once the first moto left the gate, the excitement besian and evervone was happy.
The phone was busy all season with new people interested in hike racing and also the idea thev
could rent bikes and helmets. Thanks to Mountains of Bikes North that donated two ScIminn
minies, four 20"e's, and a cntiser, kids were able to ride the track in style. Along with the
Patterson bikes we have and the new ones, a total of 204 bikes were rented and 653 helmets.
15-2
There were times when people had to wait until equipment was turned back in before they could
ride.
Once again the Oakland County Sports Camp kids came every Thursday morning to try their skills
at mastering the track. Experienced BMX riders volunteered their time to help during the three
hour period. Many kids came back numerous times to practice on scheduled evenings
The volunteers did an outstanding job at managing the concession on Tuesday, Wednesday,
Thursday evenings and Saturdays. They purchased a new
nacho machine that was a better way of serving the product. They were always busy with even -one
enjoying the social atmosphere it served along with the goodies. By November, their profit for the
season will be turned over to the county to put towards the future of the BMX track..
In September, when things usually start to wind down, Waterford Oaks BMX was asked to host
the Michigan State Championships unexpectedly. Not a problem! That race drew in 431 riders
with a pre -race numbering 259. Another successful weekend!
It was a very busy season and continues to be with the new track constriction going on since the
track closed September 30. The NBL has expert track designers to do the job; and they have been
brought in at this time so that the dirt can settle over the winter. In the Spring, the finishing
touches will added. Meanwhile, meetings have been planned for the winter months to make sure it
is another "BMX PLUS" year in 2001 !
SUBMITTED BY
VICKI ZUITHOF
15-3
STATE OF MICHIGAN
OFFICE OF THE GOVERNOR
JOHN ENGLER
GOVERNOR
September 21, 2000
Ms. Susan M. Wells
600 E. Fifth Street
Royal Oak, MI 48067
Dear Ms. Wells:
By virtue of the authority vested in me by the Michigan Constitution, I do hereby appoint
you a member of the State Carnival -Amusement Safety Board, representing amusement park
operators, succeeding Mr. A. Scott Rood, of Norton Shores, whose term has expired, for a term
expiring on July 10, 2004, subject to the advice and consent of the Michigan Senate. Your
appointment will become effective upon the filing of your Oath of Office, and your duties will begin
immediately thereafter.
The pertinent information on your appointment will be transmitted to the Chairman of the
Serrate Government Operations Committee. If the Senate decides to take action on my appointment,
it will have 60 session days in which to disapprove the appointment. If you do not hear directly from
the Senate Government Operations Committee regarding your appointment, it will automatically
stand approved on November 20, 2000.
Enclosed is an Oath of Office which must be signed in the presence of a notary public or other
official authorized to administer oaths. This oath must be signed, notarized, and returned for you to
be a legal voting member. Mail signed oath to Nancy J. Patera, Appointments Manager, Third Floor,
George W. Romney Building, 111 S. Capitol Avenue, Lansing, Michigan 48933. Once we have
received the signed Oath and have filed it with the Office of the Great Seal, we will send your
Appointment Certificate. Also enclosed is a copy of an Appointee Handbook for your review. If you
have any questions regarding your appointment, or the advice and consent process, please contact
Mrs. Patera at 517/335-7865.
Congratulations on your appointment. I am confident that Michigan will benefit from your
public service. I hope you will receive great personal satisfaction from being a part of Michigan state
government.
Ier
JE/ph/appts
enclosures
Request for Statistical Information - Rescue
Client Namea"arid CatA_hf f gA,'oY 00yQ/Contact Name: MIIC
3usiness Type: ❑ Profit ❑ Non -Profit Telephone: (d ) b'SS -O fl
Client Type: ❑ Waterpark Park and Rec/Gout. ❑ Pool Co. ❑ Private Club/Hotel ❑ Educational
Number of Facilities: Total Operating Days: ?0
Estimated Attendance: & Number of Rescues: 56-8
Lifeguards Trained
Number
Shallow
Pool
Special Facility
Lifeguard Wage —15 Year
Shallow
Pool
Special Facility
Rescue Area
Lap/Lane Pool
Recreational Pool
Child/Pool/Kiddie Area
Deep Slide Pool/Diving Well
Activity Pool
Sled Rider/Rampage
Wave Pool
O
Shallow Slide Pool/Run-out
Lazy River
River Rapids Ride
Lake Waterfront
g
Other
Total
5S8
Age Group
Number
0 to 6 years
p
7 to 12 years
13 to 19 years
20 to 30 years
31 to 45 years
/ a
45 to 60 years
Over 60 years
Total
S�
Sex
Number
Male
/
Female
a
Total
1/
Ethnic Background
Number
White
/ 5,7
Black
Hispanic
/
Asian
/
Other
/
Total
558
Depth of Water
Number
Under 4 Feet
16e
4 Feet to 10 Feet
qp
-tear-4+f-eut
3
Total
58
Day of Week
Number
Sunday
J7
Monday
50
Tuesday
7S
Wednesday
8
Thursday
63
Friday
// S
Saturday
TotalSScg
Time of Day
Number
Swim Lesson Time
O
8 AM to 12 Noon
c f j
12 Noon to 4 PM
45-7
4PMto8PM
J53
After 8 PM
Total
Follow -Up (One -Person Rescue)
Number
Released
508
Issued Life Jacket
j
First Aid Given by Guard
Transferred Off Site
Ejected
3
Total
�Sf�
N
Lo
15-5
Continued
Special Data
Number
Multiple Victim Rescue
/ 8
Multiple Rescuer Rescue
Surface Rescue Requiring
CPR
Bottom Rescue Requiring
CPR
In Water Heimlich Maneuver
On Deck Heimlich Maneuver
Face Mask Used
Gloves Used
Oxygen Given to Victim
Bag Valve Mask Used
Suspected Spinal
Injury/Backboard
Blood Present
Lifeguard Staff Injuries
j
Total
27
15-6