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HomeMy WebLinkAboutAgendas/Packets - 2000.10.04 - 40051Fred Korzon Pecky D.Lewis, Jr. George Kuhn Chairmanan A. Thomas A. Law KLAND Richard Skarritt Ruel E. McPherson Vice Chairman Charles E. Palmer Ralph Richard Richard D. Kuhn, Jr. J.David V.Vogt een COUNTY PARKS Executive Officer Secretary Richard V. Vogt 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248.858.0906 Fax 248.858. 1683 TDD 248.858. 1684 1-888-OCPARKS • www,co.oakland.mi.us September 26, 2000 Oakland County Parks And Recreation Commission Oakland County, Michigan Ladies and Gentlemen: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................... Parks and Recreation Office 2800 Watkins Lake Rd. Waterford, MI 48328 TIME ............................Wednesday, October 4, 2000 9:00 a.m. PURPOSE ........................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, 1q, Ralph Richard Executive Officer Parks and Recreation Next Meetings: Wednesday, November 1 Wednesday, November 15 D:\$Data\My documents\COMMISSN\agendaltr.doc OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING 2800 Watkins Lake Road Waterford, Mi 48328 October 4, 2000 1. Call Meeting to Order at 9:00 a.m. 2. Roll Call. 3a. Approval of Minutes for September 6, 2000 Public Hearing. 3. Approval of Minutes for September 6, 2000 Commission Meeting. 4. Public Comments. 5. Approval of: Interdepartmental Payment Register: July 2000 (FM 10, FY 2000) Payment Register: Voucher Report Period, August (FM 11, FY 2000) C.I.P. (407) Voucher Report Period, August (FM 11, FY2000) C.I.P. (408) Voucher Report Period, August (FM 11,17Y 2000) 6. Award Presentation. D. Stencil / 858-4944 7. Bid Item: Painting — Springfield Oaks Activity Center. M. Thibodeau / 858-4630 8. Bid Item: Rake-O-Vac — Lyon Oaks. " 9. Historical Barn Preservation Proposal. D. Stencil / 858-4944 10. Red Oaks Golf Course/George Kuhn Drain Expansion Project Update. R. Richard / 858-0909 11. Executive Officer's Report. " 12. Old Business.. 13. New Business. 14. Adjourn. OAKLAND COUNTY PARKS AND RECREATION COMMISSION PUBLIC HEARING September 6, 2000 Vice Chairman Richard Skarritt called the public hearing to order at 9:12 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, George Kuhn, Charles Palmer, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Chairman Pecky D. Lewis, Jr., Thomas Law, Ruel E. McPherson ALSO PRESENT: Parks and Recreation Oakland County Purchasing BBDO Advertising Rich Sign Company Ralph Richard, Executive Officer Daniel Stencil, Administrator — Operations Frank Trionfi, Administrator - Administration Jon Kipke, Assistant Administrator Joseph Figa, Chief, Design and Development Mike Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Janet Pung, Public Communications Officer Sheila Cox, Accountant IV Desiree Stanfield, Public Communications Assistant Bob Rhein, Buyer Ernie Baker, Vice President Jerri Fancher, Owner Jim Fancher, Owner The purpose of the public hearing was to discuss the proposed Fiscal Year 2001 operating budget. The proposed revenue budget for Fiscal Year 2001 is $17,269,916, up 1.1 % over the original budget for Fiscal Year 2000. Of this amount, $6,727,423 comes from fees and charges and interest on investments; the remaining balance of $10,542,493 will come from the millage. The proposed operating budget for Fiscal Year 2001 is $14,513,070, an increase of 6.2% over the 2000 original budget. The higher increase is due to the start up costs totaling $916,201 for Lyon Oaks, a 4.0% salary increase for full-time and part-time eligible employees, and a 10% salary increase for part-time non -eligible employees. Operating Equipment requests for Fiscal Year 2001 total $486,375. Of this amount, $285,950 will be replacement equipment. Estimated new funds for capital development for Fiscal Year 2001 total $3,132,941, of which $577,875 is earmarked for payment.to the Oakland County Building Authority. The balance of $2,555,066 is available to fund additional capital projects. - No questions were asked; therefore the public hearing was declared closed at 9:14 a.m. Richard D. Kuhn, Jr., Secretary 3a - 1 C fJ Karen Kohn CPS, Recording Secretary OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 6, 2000 Vice Chairman Richard Skarritt called the meeting to order at 9:14 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, George Kuhn, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Thomas Law ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland County Corporation Counsel BBDO Advertising Rich Sign Company APPROVAL OF MINUTES: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Operations Frank Trionfi, Administrator - Administration Jon Kipke, Assistant Administrator Joseph Figa, Chief, Design and Development Mike Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Janet Pung, Public Communications Officer Sheila Cox, Accountant IV Desiree Stanfield, Public Communications Assistant Bob Rhein, Buyer Joe Colaianne, Assistant Corporation Counsel Ernie Baker, Vice President Lyn Wethy, Account Manager Jerri Fancher, Owner Jim Fancher, Owner Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the minutes of the meeting of August 2, 2000, as written. AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the minutes of the special meeting of July 20, 2000, as written. Moved by Mr. Palmer, supported by Mr. VanderVeen to amend the minutes of the special meeting of July 20, 2000, with the following correction: Page 3a — 2, Fourth paragraph: Delete the word "substantially" in the fourth line. 3-1 (Commission Meeting, September 6, 2000) VOTE ON AMENDMENT MOTION: AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. VOTE ON THE AMENDED MOTION: AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Administrator — Park Operations Dan Stencil reported on a public hearing held at the Orion Township offices on Tuesday, September 5, regarding Orion Oaks County Park and its future development and planning. He noted that a copy of the public comments and a resolution adopted at that meeting will be sent to the Parks Commission. PAYMENTS: Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the payment of the Interdepartmental Payment Register for the months of April, May, and June, 2000 (FM 7 FY 2000, FM 8 FY 2000, FM 9 FY 2000); the Journal Voucher Register for April, May, and June 2000; the Oak Management, Inc. Credit Register for April, May, and June 2000); and the Payment Register, which includes the Voucher Report Period for July, (FM 10, FY 2000), and the CIP (407 and 408) Voucher Report Period for July (FM 10, FY 2000). Chairman Lewis arrived and assumed the Chair. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The combined Statement of Operations for the month ending July 31, 2000 was accepted as filed. ACTIVITIES REPORT: The Activities Report Update for April, May, and June, 2000 was accepted as filed. AWARD PRESENTATION: Administrator — Park Operations Dan Stencil presented Jerri and Jim Fancher, owners of Rich Sign Company, 3-2 (Commission Meeting, September 6, 2000) with a plaque in special gratitude for their numerous donations and exceptional support in enhancing the image of the Oakland County Parks. Public Communications Officer Jan Pung presented a plaque to Ernie Baker and Lyn Wethy as a special thank you to BBDO Advertising for consistently supporting Oakland County Parks and providing exceptional assistance with the millage information campaign. Ms. Pung also presented Mr. Baker with a plaque for his special support and fund raising efforts on behalf of the Oakland County Parks for more than 15 years. 2000 OPERATING BUDGET AMENDMENT: Moved by Mr. Skarritt, supported by Mr. R. Kuhn to amend the 2000 Operating Budget by approving the transfer of $7,000 from the Operating Budget Contingency; $2,000 to the Technical Support Small Tools/Equipment line item, and $5,000 to the Addison Oaks Building Maintenance line item, in accordance with the Commission's 2000 General Appropriations Act, which incorporates the Uniform Local Budgeting Act. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 2001 OPERATING BUDGET ADOPTION: Moved by Mr. Korzon, supported by Mr. G. Kuhn to approve the resolution adopting the Parks and Recreation Commission's 2001 Appropriations Act incorporating the 2001 Operating Budget, and to approve the adoption of the Commission's 2001 Capital Improvement Projects Budget. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. .M As per the information filed in the agenda, the following bid was approved as recommended by staff and Purchasing: Moved by Mr. Vogt, supported by Mr. Palmer to approve the purchase of two John Deere utility vehicles for Lyon Oaks to the low bidder, Rochester Lawn, in the amount of $8,089.00 each, for a total purchase price of $16,178.00. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. 3-3 (Commission Meeting, September 6, 2000) Moved by Mr. VanderVeen, supported by Mr. Law to approve the purchase of 17 each K- 1550 Tornado 4-wheel bikes for the bike rental program at Groveland Oaks from Prime Pedal Kart in the amount of $850.00 each, for a total purchase amount of $14,450.00. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. FRIDGE SLIDE REPAIRS - WATERFORD OAKS: Moved by Mr. R. Kuhn, supported by Mr. Palmer to award the service contract to repair the seams of the refrigerated toboggan slide at Waterford Oaks, plus conduct an as -built survey to determine if there has been any structural movement, to ProSlide Technology Inc. The contract amount will be not -to -exceed $10,000, including the repairs for $6,000 for two men for five days, plus travel expenses, with additional days at $500 per man/day; the survey is an estimated additional $1,000. Commission directed staff to clarify with ProSlide that the five days quoted in the contract are five work days, in order to avoid a possible conflict over payment for weather -related delays. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Executive Officer Richard updated the Commission on the progress of the Lyon Oaks park development project. He and Chairman Lewis suggested the Commission take a group tour of the parks some time in October to see the progress of the park's development. ---Staff is still working towards a new name for the golf course at Lyon Oaks. A list of proposed names was distributed to Commissioners; Commissioners were requested to review the list and provide their top three choices to Mr. Richard as soon as possible. ---Upper Bushman Lake Acquisition Grant Agreement: Chief of Design and Development Joe Figa reported that the grant agreement for the Upper Bushman Lake Acquisition had been approved by the Parks Commission in March of 2000. However, since that time Corporation Counsel has been working with the DNR on the wording of the agreement. As a result, an amended agreement has been received for approval, with a deadline of 30 days for approval. Therefore, staff requested Commission adoption of a resolution approving the amended agreement. Moved by Mr. Palmer, supported by Mr. VanderVeen to adopt the following resolution approving the amended Upper Bushman Lake Acquisition Grant Agreement: WHEREAS, Part 19, Natural Resources Trust Fund, of the Natural Resource and Environmental Protection Act, Act 451 of the Public Acts of 1994, establishes the Michigan 3-4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING 2800 Watkins Lake Road Waterford, MI 48328 December 6, 2000 1. Call Meeting to Order at 9:00 a.m. 2. Roll Call. 3. Approval of Minutes for November 1, 2000 Commission Meeting. 4. Public Comments. 5. Approval of Payment Summary: Interdepartmental Payment Register, August 2000 (FM11, FY 2000) September 2000 (FM12, FY2000) Journal Voucher Register (July, August, & September 2000) Operating Transfers Register (July, August & September 2000) Oak Management, Inc. Credit Register (July, August & September 2000) Payment Register: Voucher Report Period, September (FM13, FY2000) C.I.P. (408) Voucher Report Period, September (FM13, FY 2000) Voucher Report Period, October (FM1, FY2001) C.I.P. (408) Voucher Report Period, October (FM 1, FY2001) 6. Award Presentation. Pecky Lewis 7. Bid Item: Mobile Stage Repair — Mobile Recreation 8. Red Oaks Update 9. Smoking Policy 10. Executive Officer's Report. II. Old Business. 12. New Business. 13. Adjourn. Sue Wells / 858-4634 J. Figa / 858-4620 R. Richard / 858-0909 rt, OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 1, 2000 Chairman Pecky Lewis called the meeting to order at 9:11 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, George Kuhn, Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt ALSO PRESENT: Parks and Recreation Oakland County Purchasing Wright & Filippis Michigan Athletes with Disabilities Private Citizen APPROVAL OF MINUTES: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Operations Frank Trionfi, Administrator - Administration Jon Kipke, Assistant Administrator Joseph Figa, Chief, Design and Development Mike Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Janet Pung, Public Communications Officer Sheila Cox, Accountant IV Sandy Dorey, Recreation Supervisor Mike Donnellon, Architectural Engineer I Desiree Stanfield, Public Communications Assistant Bob Rhein, Buyer Anthony Filippis, President Shannon Barbieri Roger McCarville Ray Bruneel Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the minutes of the meeting of October 4, 2000, as written. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Mr. Ray Bruneel, a member of a golf league at White Lake Oaks, briefly reviewed his concern expressed at the October 4 meeting and inquired about an update. Staff noted that Oakland County Corporation Counsel has concurred that there is no discrimination on the part of the Oakland County Parks for signing the contract; they are reviewing a possible procedure to determine verification that we are dealing with the correct league representative. Commissioner Law also noted that, since the contract was signed before this was brought to our attention, any further action Mr. Bruneel may wish to take may require his own attorney. PAYMENTS: 3-1 (Commission Meeting, November 1, 2000) Moved by Mr. Palmer, supported by Mr. McPherson to approve the payment of the Payment Register, which includes the Voucher Report Period for September, (FM 12, FY 2000), and the CIP (408) Voucher Report Period for September (FM 12, FY 2000). AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month ending August 31, 2000, was accepted as filed. ACTIVITIES REPORT: Executive Officer Ralph Richard reported on the new Activities Report, which was programmed on the new computer system by Heather Hughes in the Recreation Section. Commission suggested the word "monthly" be added to the column heading for clarification. The Activities Report for September, 2000 was accepted as filed AWARD PRESENTATION: ---Anthony Filippis of Wright & Filippis presented Sandy Dorey with the Michigan Athletes with Disabilities Hall of Fame Lifetime Achievement Award for her significant contributions to the promotion and coordination of disabled sports programs throughout Michigan. ---On behalf of the Parks Commission, Administrator — Park Operations Dan Stencil thanked Tony Filippis for his generous donation for the construction of a memorial gazebo at Independence Oaks. A photo scrapbook of the facility was presented to Mr. Filippis. ---Chairman Lewis announced and congratulated Chief of Recreation Sue Wells on her recent appointment to the State Carnival -Amusement Safety Board. 1999 AUDIT: Administrator -Administration Frank Trionfi noted that the 1999 audit report reflects a variance in revenues of an additional $1,393,038 and a variance in expenses of an additional $1,985,613. The additional $3,378,615 has been placed in the 2000 and 2001 Capital Improvement Projects Budget. Staff recommended Commission accept the audit and amend the 1999 Operating budget to $11,170,098. Moved by Mr. VanderVeen, supported by Mr. Law to accept the 1999 Audit Report from Price Waterhouse Coopers, and to amend the 1999 Operating Budget to $11,170,098. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. 3-2 (Commission Meeting, November 1, 2000) LYON OAKS UPDATE: Chief of Design and Development Joe Figa reported on the progress of the park development at Lyon Oaks, noting the golf course is almost completed, but the rest of the site is somewhat behind schedule. The revised schedule has changed the completion date from the beginning of June, 2001, to the middle of September, 2001. The contractor has been working with staff on an equitable agreement of the rain dates, as this report will affect the liquidated damage claims at the end of the project. In an aside, Commissioner Skarritt reported that the City of Milford has entered into an agreement with the Township of Lyon to run the sewer line out into the industrial area. BIDS: As per the information filed in the agenda, the following bids were approved as recommended by staff and Purchasing: Moved by Mr. Vogt, supported by Mr. VanderVeen to award the bid for the purchase of HDPE material and galvanized steel bench frames for replacement seating for 143 persons for the Independence Oaks amphitheater to Earth Technology in the amount of $12,403.00, plus shipping of $1,218.00, for a total purchase price of $13,621.00. Funds for this purchase will be transferred from the 2001 Operating Budget Contingency to the Independence Oaks Nature Center Building Maintenance line item. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the purchase of a six -wheel all - terrain vehicle for Rose Oaks and Lyon Oaks from Argo Offroad Vehicles in the amount of $10,545.00. Funds for this purchase will be transferred from the 2001 Operating Budget Contingency to the Rose Oaks Operating Budget line item. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. Assistant Administrator Jon Kipke reviewed the proposed Davisburg Dam repair project, noting some possible cost savings on portions of the project, including: • Receiving permission from the Road Commission for Oakland County to block off the road for a few days while completing a portion of the project. • If the Road Commission for Oakland County will supply the guardrail posts, the contractor will put them in place and add the rail. • Receiving concurrence that the stone riprap will not need to be grouted. These repairs are requested in conjunction with an inspection report from the Michigan Department of Environmental Quality directing this work be completed to correct erosion problems. 3-3 (Commission Meeting, November 1, 2000) Moved by Mr. Palmer, supported by Mr. Law to award the contract for the Davisburg Dam repairs at Springfield Oaks to Michigan Aquatic Control, Inc., in the amount of $149,625.00, plus a ten percent contingency of $14,962.00, for a total budgeted amount of $164,587.00. Funds for this project will be transferred from the 2001 Operating Budget Contingency to the 2001 Springfield Oaks Grounds Maintenance line item. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. WEDDING GARDEN — GLEN OAKS: Staff reviewed plans for a wedding garden, consisting of a gazebo, vegetative fencing, and privacy fencing, proposed to be located on the west side of the Glen Oaks Clubhouse. Discussion followed on the philosophy of the Parks' role in expanding banquet facilities, aesthetics, possible conflicts with golfers, and terminating the use of this facility if it becomes detrimental to the use of the golf course. Moved by Mr. Palmer, supported by Mr. Korzon to approve staffs recommendation for the construction of a wedding garden, consisting of a small gazebo, vegetative fencing, and privacy fencing, at Glen Oaks, and to transfer $55,000 from the 2001 Capital Improvement Projects Budget Contingency to fund this project. Oak Management will be notified that any bookings they make for this wedding garden beyond one year's time must be approved by Parks staff, and that use of this facility may be terminated upon proper notice to the concessionaire. If terminated, all bookings currently confirmed will be honored, but no additional bookings can be made. ROLL CALL VOTE: AYES: McPherson, Palmer, Skarritt, VanderVeen, Vogt, Korzon, G. Kuhn, R. Kuhn, Lewis (9) NAYS: Law (1) A sufficient majority having voted, the motion carried. GOLF COURSE NAME — LYON OAKS: Moved by Mr. VanderVeen, supported by Mr. Law to use the name of "Lyon Oaks Golf and Banquet Center" for the golf course and banquet facility at Lyon Oaks, with review for possible reconsideration after the facility is open for a year. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. EXECUTIVE SESSION: 3-4 (Commission Meeting, November 1, 2000) Moved by Mr. G. Kuhn, supported by Mr. VanderVeen to adjourn the meeting to an Executive Session. AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to an Executive Session at 10:55 a.m. The meeting was re -convened at 11:10 a.m. PROPERTY ACQUISITION: Commission concurred to have staff proceed as recommended in the Executive Session. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Copies of a proposed courtesy park pass policy were distributed for discussion. Staff noted that the specifics of the pass policy were basically the same as what was previously established and currently used. However, the following Commission recommendations were incorporated: change the pass to a photo ID pass; enforce the use of the card by the person to whom it is issued with a signed annual letter of understanding; and to extend the pass to the county commissioners, County Executive, Prosecutor, Sheriff, Clerk, and the Treasurer. Commission concurred with staffs proposed park pass policy, but suggested staff include a copy of the policy rules with the letter of understanding. Staff was directed to implement the program as proposed, but requested it be placed on the December 6 agenda for discussion and any additional questions. NEW BUSINESS: Orion Township Parks Director Rock Blanchard has contacted Executive Officer Ralph Richard with a request for Commission approval of a resolution in support of their application for ISTEA21 matching grant funding for a bike path along Baldwin Road. The Parks Commission have given their support in previous applications for the same funding request. Commission concurred with the concept, but requested Orion Township Parks Director Blanchard attend the December meeting to make a brief presentation on this project before giving formal approval. The next regular Commission meeting will be 9:00 a.m. on Wednesday, December 6, 2000. The meeting was adjourned at 11:22 a.m. C' 6` Le��I Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary 3-5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: December 6, 2000 INTERDEPARTMENTAL PAYMENT REGISTER: August 2000 (FM11, FY2000) $880,939.18 September 2000 (FM12, FY2000) 928,377,83 JOURNAL VOUCHER REGISTER: July, August & September 2000 140,335.50 OPERATING TRANSFERS REGISTER: July, August & September 2000 567,119.33 OAK MANAGEMENT, INC. CREDIT REGISTER: July, August & September 2000 3,673.08 PAYMENT REGISTER: Voucher Report Period, September (FM13, FY2000)* 9,837.78 C.I.P. (408) Voucher Report Period, September (FM13, FY2000)* 0.00 Voucher Report Period, October (FM1, FY2001)* 66,614.68 C.I.P. (408) Voucher Report Period, October (FM1, FY2001)* 210,184.98 TOTAL $2,807,082.36 *BACKUP INFORMATION WILL BE AVAILABLE AT THE MEETING. INFORMATION PURPOSES ONLY: LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER DEPARTMENT 14 (F.M.&O.) AS OF 7114100: VOUCHER REPORT PERIOD, SEPTEMBER (FM13, FY2000)* $0.00 VOUCHER REPORT PERIOD, OCTOBER (FM1, FY 2001)* $83,620.00 5-1 Oakland County Parks and Recreation Commission Interdepartmental Payment Register For the month of August, 2000 Source Department/Fund Purpose Amount 12/IN200181 O.C. Convenience Copier Fund Convience copier charge increase for Apr., May & Jun. 2000-Admin., Rec. Admin, Add., Grove., Glen Oaks, Red Oaks, Spring,_ & Water. 1,703.37 12/IN200206 O.C. Printing Fund Printing charges for August 2000-Admin., Add., Indep., Glen Oaks, S ring. & Mob. Rec. 1,302.72 12/IN200206 O.C. Postage Fund Postage charges for August 2000-Admin. 2,344.00 12/IN200243 O.C. Materials Management Misc. Fund Accts. Rec.-Admin.;Misc., housekeeping & office supply charges for August 2000-Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Spring. & Water. 2,543.34 12/IN200254 O.C. Leased Vehicle Fund Accts. Rec.-Admin.;Car/truck lease, maintenance, insurance & gasoline charges for August 2000-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon 27,071.63 12/IN200257 O.C. Leased Vehicle Fund Radio Installations & repairs for August 2000-Mob. Rec. 91.64 131VC206814 O.C. Leased Vehicle Fund Car/truck maintenance for August 2000-Add., Wh. Lk., Spring. & Lyon 12.00 13NC207760 O.C. Leased Vehicle Fund Car/truck maintenance for August 2000-Grove. 3.25 18/C1003604 O.C. Telephone Communications Fund Telephone charges for August 2000-Admin. Rec. Admin., Tech. Sup., Add., Grove, Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., Mob. Rec. & Nat. Cntr. 1,046.41 18/IN200197 O.C. Radio Communications Fund Radio lease, maintenance & communication charges for August 2000-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec., BMX & Nat. Cntr. 3,663.03 43/IN200258 O.C. General Fund Securityex ense charges for 7/15/00 thru 8/11/00-Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, S rLing. R.O.W.Park, SAC, Water. & W.O.W.Park & BMX; Misc.-Admin. 39,997.79 61/IN200178 O.C. Drain Commission Fund Water & Sewer Exp., 8/1/00 thru 8/31/00-Add. & Add. Conf. Cntr. 997.25 61/IN200184 O.C. Drain Commission Fund Water & Sewer Exp., 3/31/00 thru 7/24/00-Glen Oaks 2,262.30 81/PR008091 & 8092 O.C. Payroll Fund Payroll charges for pay period ending 8111/00-AII Parks 337,018.30 81/PR008215, 8217 & 8219 O.C. Payroll Fund Payroll charges for pay period endin 8/25/00-AII Parks 305,415.86 81/FB417200, 201, 202 & 203 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 8/11/00-AII Parks 78,892.29 81/FB417568, 570, 572 & 573 O.C. Fringe Benefits Fund Frin e Benefit charges for pa eriod endin 8/25/00-AII Parks 76,574.00 TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $880,939.18 Oakland County Parks and Recreation Commission Interdepartmental Payment Register For the month of September, 2000 Source Department/Fund Purpose Amount 12/IN200308 O.C. Insurance Fund Hep. B/DOT Testinq charges for September -Grove. $34.00 12/IN200310 O.C. Postage Fund Postage charges for September 2000-Admin. $2,141.52 12/IN200310 O.C. Printing Fund Printing charges for September 2000-Admin., Add., Grove., Indep., Spring., Nat. Cntr. & Rose 1,862.56 12/IN200314 O.C. Convenience Copier Fund Convience copier charge increase for Jul., Aug., & Sept. 2000-Admin., Rec. Admin., Add., Grove., Glen Oaks, Red Oaks, S ring. & Water. $2,990.05 12/In200320 O.C. Equipment Rental Fund E ui ment rental charges for Jul., Aug & Se t. 2000-Admin. $52.50 12/IN200331 O.C. Leased Vehicle Fund Accts. Rec.-Admin.;Car/truck lease, maintenance, insurance & gasoline charges for September 2000-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, S ring., R.O.W.Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon 26,859.70 12/IN200362 O.C. Materials Management Misc. Fund Accts. Rec.-Adm in.; Misc., housekeeping & office supply charges for September 2000-Admin., Add., Grove., Indep. & Wh. Lk. 1,637.77 12/IN200379 O.C. Leased Vehicle Fund Radio Installations & repairs for September 2000-Grove. & Mob. Rec. 678.06 12/VC212887 O.C. Leased Vehicle Fund Car/truck maintenance for September 2000-Indep. & Mob. Rec. 9.00 14/IN200377 O.C. Maintenance Dept. Fund Cable, alarm & sprinkler repair charges for Jul., Aug. & Sept. 2000-Admin., Rec. Admin., Tech. Su ., Glen Oaks, Red Oaks, Water., W.O.W.Park, Tennis Com lex, BMX &Fridge 1,100.85 18/C1004004 O.C. Telephone Communications Fund Telephone charges for September 2000-Admin., Rec. Admin., Tech. Sup., Add., Grove, Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., SAC, Water., Mob. Rec., Nat. Cntr. & Lyon 11,312.96 18/IN200284 O.C. Information Technology Fund Accts. Rec.-Admin.; Development & operation charges for Jul., Aug. & Sept. 2000-Admin., Rec. Admin.,Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., Water. & Nat. Cntr. 67,551.65 18/IN200304 O.C. Radio Communications Fund Radio lease, maintenance & communication charges for September 2000-Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Sig., R.O.W.Park, Water., W.O.W.Park & Nat. Cntr. 3,316.55 43/IN200312 O.C. General Fund Security expense charges for 8/12/00 thru 9/22/00-Add., Grove., Orion, Indep., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC, Water. & W.O.W.Park &Lon 44,381.39 3 61R7318 O.C. Drain Commission Fund Water & Sewer Exp., 9/1/00 thru 9/30/00-Add. & Add. Conf. Cntr. 997.25 81/PR001& 8319 O.C. Pa roll Fund Pa roll charges for period ending 9/08/00-All Parks 250,967.40 81/PR8426 O.C. Payroll Fund Pa roll charges for pay period ending 9/22/00-All Parks 219,841.51 81/PR008531 & 8532 O.C. Pa roll Fund Payroll charges for EaY period ending 9/23/00 thru 9/30/00-All Parks 1 66,8 44.61 Oakland County Parks and Recreation Commission Interdepartmental Journal Voucher Register Jul., Aug. & Sep., 2000 Source Department/Fund Purpose Amount 12-JV201886/006 Management & Budget Spring 2000 auction expense. Offset against revenue of $16,931.00 $1,560.75 14-JV201977/001 Facilities Management Waterford Oaks Entrance Drive Renovation (from Watkins Lake Rd.) 5,922.00 12-JV202406/001 Management & Budget Bluebird bus #00-927 (Mobile Recreation) 121,848.00 12-JV203015/001 Management & Budget Short-term disability: 07/00 - 08/00 (Recreation Administration) 4,869.00 12-JV203395/008 Management & Budget Per Diems paid to Parks Commissioners T. Law, R. McPherson, 630.00 C. Palmer & J. Vanderveen (Jul. - Sep. 2000) (Administration) 12-JV203726/031 Management & Budget Short-term disability: 09/00 (Groveland Oaks) 1,220.75 12-JV203726/032 Management & Budget Short-term disability: 09/00 (Glen Oaks) 367.00 12-JV203726/033 Management & Budget Short-term disability: 09/00 (Administration) 1,708.00 13-JV203017/002 Central Services Seatbelts for Bluebird bus #00-927 (Mobile Recreation) 2,210.00 $140,335.50 Oakland County Parks and Recreation Commission Operating Transfers Jul., Aug. & Sep., 2000 Source Department/Fund Purpose Amount 14-OT000046/002 Facilities Management Lyon Oaks Building Authority bond payment #2: Principal $375,000.00 Interest on bonds 99,568.75 Bank processing fee 150.00 Income from investments (279.01) Total $474,439.74 14-OT200011/002 Facilities Management Lyon Oaks Building Authority bond payment #3: Interest on bonds $92,537.50 Bank processing fee 150.00 Income from investments (7 91) Total $92,679.59 567,119.33 d Recreation Comrt ission s an t Inc. Oakland cOun oak I ... mndered Register Services Re 2pp0 Credit {Or & Sep.' Jul., Aug` v"�rPOse Center Sou""" in �' ""• c feat%on Adm Re JV2027511p01 ministration �V203379jp01 Ad waterpary Red pays JV204194jp01 erfofd Days WaterPary �V204194f p02 wat nays Golf Cou fse gpringfield 042g91001 �.,.i� Go—lf uuwl� arten — 0-& Rec. i of pirect; r of Parks �eetin9 chefs Party meal vow 2000 gidhday chefs Pa�Y meal you .� 20p0 bottled taint Golf outln9 Le`NIs �'• $3 AWARD PRESENTATION 6-1 MOBILE STAGE REPAIR MOBILE RECREATION The Mobile Recreation staff is requesting the approval to have our 1988 Century Industries mobile stage repaired. The following repairs are necessary for safety factors: steel deck hinge replacement. In order to do this repair, they will remove the outer deck and existing hinge from stage. They will also resurface the inner and outer deck faces and install a new stainless steel deck hinge. This hinge supports the 8 ft. x 28 ft. outer deck. The mobile stage will be driven to Century Industries in Sellersburg, Indiana by the Mobile Recreation staff. When the repairs are completed, staff will pick it up. Staff received a quote from the manufacturer, Century Industries, for the repairs in the amount of $5,065.26. Staff recommends having the manufacturer do the repairs as they have the proper equipment and parts to remove and install the new hinge. Century Industries will also provide a one-year warranty. The cost for this repair will be taken from the Mobile Recreation Equipment Repair line item. 7-1 RED OAKS UPDATE Due to the construction of the George W. Kuhn Drain Expansion Project, resulting in the redevelopment of the Red Oaks Golf Course including the existing clubhouse, proposals were received for the design and construction drawings for a new clubhouse. Four proposals were received on November 24 and are presently being reviewed by staff. A presentation and recommendation will be made at the Commission meeting. 8-1 SMOKING POLICY Over the past years the waterpark complexes have allowed smoking inside the pool area. Staff would like to make the waterpark areas smoke -free environments for all patrons. Other waterpark facilities have already successfully implemented this policy. Staff is requesting Commission consideration and discussion at the meeting for a possible no smoking policy at these facilities. 9-1 EXECUTIVE OFFICER'S REPORT ---Clarification on the X and Y bus plate fees: after further review with park staff and a survey of groups, we realized that we would be giving away a lot of free entry to non -county residents. Therefore, we will be giving free entry just to the Oakland County Parks and Recreation Commission -owned buses. All other buses will fall under the regular policy of paying $1.00 per person entry, with trip coordinators and chaperones free of charge. ---Orion Oaks Safety Path, Clarkston Road: In talking to the Orion Township officials, they are reviewing the cost analysis for the project. This ISTEA21 grant has been submitted and Orion Township will be getting back to us after further review regarding our involvement in this project. ---Progress at Lyon Oaks has sped up over the last weeks. All foundations are in and the pre- cast hollow -core flooring has been installed at the clubhouse. Also, the steel framing is in the process of being erected. The golf course has now been put to bed for the season; all seeding is down and the sodding completed. Staff will be available to answer any questions. ---Information is attached regarding the park pass policy. ---Attached is a breakdown of the Parks' free woodchip program held at Orion Oaks throughout the year 2000. As you can see, 1,157 vehicles were recorded as having come to the park to pick up these free woodchips. ---Staff was notified that our proposal for fishing initiatives within the Parks has been selected by the Department of Natural Resources to be a recipient of free fishing tackle under their Promotional Fishing Tackle Kit Program. The 25 Zebco 2020 closed face spincasting reels and matching rods will be used by Mobile Recreation as part of their "Fishing in the Parks" recreation programs. A copy of the notification letter from the DNR is attached for your information. ---Memorial Bench Program: the number of completed benches for the Memorial Bench Program for 2000 was 6, bringing the total to date to 34. EXOREPRT.doc 10-1 Proposed 11/00 OAKLAND COUNTY PARKS AND RECREATION PASSES I. TYPES OF PARK PASSES A. PARKS COMMISSIONER, COUNTY COMMISSIONER, AND SELECT OFFICIAL PARK PASS CARD 1) Pass will be for County Commissioners and officials limited to County Executive, Prosecutor, Sheriff, Clerk, and Treasurer 2) Recipients will receive a letter outlining requirements. Letter must be signed by recipient and returned to parks commission's executive officer's secretary who will issue the card 3) Pass will include color photo ID 4) Card is non -transferable (If card is used by unauthorized person, card will be confiscated and returned to parks commission.) 5) Expiration coincides with length of term 6) Wording for passcard: a.) Front PHOTO Title Oakland County Parks and Recreation extends an invitation to the person pictured to use parks and facilities, including park entry, camping, golf, waterparks and toboggan run. (See back of card for specific use requirements.) Card expiration coincides with length of term. Non -transferable b) Back • Vehicle Permit -personal vehicle and one additional vehicle per day • Camping -one campsite per week per visit • Golf -up to 3 guests with a limit of 2 carts per visit per day (Tee time required) • Waterparks-up to 5 guests per visit • Fridge Toboggan Run-up to 5 guests per visit • 50% off fees-(e.g.: boat and bike rental, class/event registration, picnic shelters) (Discount does not apply to golf tournament fees and golf league greens fees) 10-2 B. FULL TIME EMPLOYEE PARK PASS CARD 1) Pass is for use of full-time employees 2) Card is non -transferable 3) Expires annually 4) Wording for pass card: a) Front Oakland County Parks and Recreation extends an invitation to Employee (Name) and immediate family members to use parks and facilities, including park entry, camping, golf, waterparks and toboggan run. (See back of card for specific requirements.) Card expires December 31, 2001. Non -transferable b) Back • Vehicle entry -for personal vehicle only • Camping-50% off fees, up to one week per visit • Golf -up to one guest with a limit of 1 cart per visit, per day (Valid weekdays or before 8 a.m., and after 1 p.m. on weekends and holidays) • Waterparks-immediate family only • Fridge Toboggan Run -immediate family only • 50% off fees-(e.g.: boat and bike rental, class/event registration, picnic shelters) (Discount does not apply to golf tournament fees and golf league greens fees) C. LIFETIME PARK PASS (GOLD CARD) 1) Pass is for use by Parks and Recreation Commissioner retirees and staff retirees 2) Pass will include a color photo ID 3) Card is non -transferable (If used by an unauthorized person, card will be confiscated and returned to the parks commission.) 4) Renewable every 10 years to update photo 5) Lifetime pass holders have full use of all facilities (as adopted by the parks commission on June 6, 1984) 6) Pass is renewable every l0.years to update photo 10-3 D. COURTESY PASSBOOKS 1) Passes are for select elected officials, select elected municipal officials, recreation directors and others as approved by the Commission 2) Valid for park entry, greens fees, camping, waterparks, and toboggan run (Not valid for golf carts, park rental equipment, or special event entry fees or classes.) 3) Wording for passes remains the same E. PHOTOGRAPHERS AND AD AGENCY PASS 1) Photographers under contract and the account executive of the advertising agency representing the parks commission will receive a letter permitting access to the parks for business purposes II. EVALUATION Staff recommends the following for complimentary park passes: • Name of cardholder, number of participants, date and use will be recorded at park or golf course and reported to Executive Officer's secretary on a quarterly basis • Cards will be distributed by Executive Officer's secretary 10-4 Proposed letter to County Commissioners and Officials Dear The Oakland County Parks and Recreation Commission is pleased to provide a complimentary pass for County Commissioners and selected County of Oakland officials. The card will offer an opportunity to visit the parks and waterparks, campgrounds, toboggan run, golf courses and receive reductions in various fees. The card will include a color photo for identification purposes and is not transferable to another person. (If the card is used by an unauthorized person, it will be confiscated and returned to the parks commission.) The pass card expiration will coincide with the holder's length of term. Other terms of the card are as follows: • Vehicle Permit -personal vehicle and one additional vehicle per day • Camping -one campsite per week per site • Golf -up to 3 guests with a limit of 2 carts per visit per day (Tee time required) • Waterparks-up to 5 guests per visit • Fridge Toboggan Run-up to 5 guests per visit • 50% Off Fees-(e.g.: boat and bike rental, class/event registration,picnic shelters) Discount does not apply to: golf tournament fees and golf league greens fees. Please review all of the above information and sign below. When signed and returned to the parks commission's executive officer's secretary, you will be issued your parks pass card. Sincerely, Pecky D. Lewis, Jr. Chairman Ralph Richard Executive Officer I have read and agree to abide by the rules set forth for the above -mentioned parks pass card. Please provide my card at your earliest convenience. Signature Date 10-5 PARKS PASS POLICY Established June 6, 1984 Pass is defined as any complimentary gesture provided by the Oakland County Parks and Recreation Commission to individuals for the purpose of enjoying the use of and to become familiar with the County parks. Passes include, but not necessarily limited to,staff courtesy passes, complimentary passbooks, wave pool and water slide passes. The pass is not to be used for golf carts, boat rentals, class registration, league greens fees, tournament fees, BMX entry fees, or any other special event sponsored by the Oakland County Parks and Recreation Commission. The Lifetime passes are not subject to this policy and have full use of all facilities. 10-6 Commission Meeting, June 6, 198 TABLED ITEM - PARKS PASS POLICY: The following parks pass policy was recommended for adoption by tha Parks and Recreation Commission: "Pass is defined as any complimentary gesture provided by the Oakland County Parks and Recreation Commission to individuals for the purpose of enjoying the use of and to become familiar with the County parks. Passes include, but not necessarily limited to/Commissioners' Lifetime passes,}staff courtesy passes, complimentary passbooks, :rave pool and water slide passes. The use of these passes are for general admission to the prescribed areas designated on the pass. The pass is not to be used for golf carts, boat rentals, class registration, --league greens fees, tournament fees, BMX entry fees, or any other special event sponsored by the Oakland County Parks and Recreation Commission." Commissioner Vogt stated that he feels the people who have served on the 0mmissior shcu d have the privi leggy. of free use of the parks' faci l i =ies. Moved by Mr. Moore, supported by Mr. Vogt to adopt the parks pass pol icy as written, with the following amendments: Delete the phrase, "Commissioners' Lifetime passes," } - from paragraph two; ny Add a fourth paragraph stating, "The lifetime passes are not subject to this policy and have full use of all facilities." ROLL CALL VOTE: AYES: Fox, Kuhn, Lewis, Moore, Murphy, Stanley, Vogt, Llint (8) NAYS: Cousins, Wilcox (2) A sufficient majority having voted therefor, the motion carried. Meeting adjourned at 11:52 a.m. Jean Fox Karen Smith Secretary Recording Secretary ks 10-7 I - r, 2000 WALLET PASS LIST Pecky D. Lewis, Jr., Chairman Joseph DeRousha Richard Skarritt, Vice Chairman Michael Donnellon Richard D. Kuhn, Jr., Secretary Debra Donovan Fred Korzon, Commissioner Sandra Dorey George W. Kuhn, Commissioner Kathleen Dougherty Thomas A, Law, Commissioner James Dunleavy Ruel E. McPherson, Commissioner Bennie Ellout III Charles E. Palmer, Commissioner Joseph Figa, Jr. J. David VanderVeen, Commissioner Joyce Figa Richard V. Vogt, Commissioner Thomas Garvey Brad Baker Lawrence Gee, Jr. Linda Baker Thomas Gibbs Marilyn Baker Leslie Gidcumb Suzanne Ball Joan Goddard Lester Barron, Jr. Gordon Goodwin Valerie Bates Donald Greenup Gary Berschbach William Gugan Michael Boyd Clyde Herb Boyd Brokenshaw Donna Hooper Gloria Buchanan Heather Hughes Joseph Campion Jack Jueckstock Patrick Carr Richard Kallis Robert Coffey Jon Kipke Lynn Conover Karen Kohn Sheila Cox Beverly Lalone Kathleen Crawford Keith Lawrence Raymond Delasko Robert Lay Susan Delridge Keith Lindsey 10-8 Robert Lissner Darlene Marion W. Brian McBride Dennis McGray Brian Menghini Cynthia Neef Bill Newton Timothy Nowicki Dianna Partyka Terry Pender Ken Philabaum Kevin Poeppe Janet Pung Darrin Raupp Timothy Ray Ralph Richard James Richardson Clinton (Skip) Roche Ila Rowland Dean Schantz Pamela Seaman Nancy Seets Robert Single David Smith Kim Soncrainte John Sowels Desiree Stanfield Donna Steele Daniel Stencil William Stokes Michael Thibodeau Kathy Thomas Frank Trionfi Melissa Wagner Barbara Weishaar William Weishaar Darlene Whitney Michael Willhite Allen Wummel Mary Zednik Edward Fuiler, Oak Management Ernie Baker, BBDO Joyce Condon, Videographer Ken Rogers, Deputy Co. Executive Michael Bouchard, Oakland Co. Sheriff Joseph Lambourn, OCSD Parks Div. Ken Gill, Photographer Pat Lindsay, Photographer Barbara Stafford, Historian Patrick Durbin, People For Parks LIFETIME PASS: (None this year) AAWALLPS00.WPD 10-9