HomeMy WebLinkAboutAgendas/Packets - 2000.09.06 - 40052Fred Korzon
Pecky D.Lewis, Jr. George Kuhn
Chairmanan A. Thomas A. Law
Richard Skarritt Ruel E. McPherson
rAKL AND Vice Chairman Charles E. Palmer
Ralph Richard Richard D. Kuhn, Jr. J. David Veen
COUNTYPARKS Executive Officer Secretary Richard V.. Vogt
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 Fax 248.858. 1683 TDD 248.858. 1684
1-888-OCPARKS • www.co.oakland.mi.us
August 29, 2000
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Parks and Recreation Office
2800 Watkins Lake Rd.
Waterford, MI 48328
TIME ............................Wednesday, September 6, 2000
9:00 a.m.
PURPOSE ........................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
l.�—Z—
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, September 20
Wednesday, October 4
D:\$Data\My documents\COMRIISSN\agendaltr.doe
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
2800 Watkins Lake Road
Waterford, Mi 48328
September 6, 2000
• Public Hearing
1. Call Meeting to Order at 9:00 a.m.
2. Roll Call.
3. Approval of Minutes for August 2, 2000 Commission Meeting.
3a. Approval of Minutes for July 20, 2000 Special Commission Meeting.
4. Public Comments.
5. Approval o£ Interdepartmental Payment Register:
April 2000 (FM 7 FY 2000)
May 2000 (FM 8 FY 2000)
June 2000 (FM 9 FY 2000)
Journal Voucher Register:
April, May & June 2000
Oak Management, Inc Credit Register:
April, May & June 2000
Payment Register:
Voucher Report Period, July (FM 10 FY 2000)
C.I.P. (407) Voucher Report Period, July (FM 10, FY 2000)
C.I.P. (408) Voucher Report Period, July (FM 10, FY 2000)
Combined Statement of Operations for Month Ending 7/31/2000, FM 10, FY 2000
6. Activity Report Update for April, May, June, 2000.
7. Award Presentation. D. Stencil / 858-4944
8. 2000 Operating Budget Amendment. F. Trionfi / 858-4607
9. 2001 Operating Budget Adoption. "
10. Bid Item: John Deer Utility Vehicles —Lyon Oaks. M. Thibodeau / 858-4630
11. Waterford Oaks Fridge Slide Repairs. J. Kipke / 858-4605
x
12. Executive Officer Report. R. Richard / 858-0909
13. Old Business.
14. New Business.
15. Adjourn.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 2, 2000
Chairman Pecky D. Lewis, Jr., called the meeting to order at 9:10 a.m. in the board room of the Orion
Township offices at 2525 Joslyn Road in Lake Orion.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
George Kuhn, Thomas Law
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Township of Orion Rock Blanchard, Parks and Recreation Director
Jim Marleau, Treasurer
`- - Beckett Raeder Inc. Deb Cooper, Principal
Christy Summers, Project Manager
Orion Township Parks Director Rock Blanchard welcomed the Parks Commission and updated them on the
current projects in which the Orion Township Parks and Recreation Department is involved.
APPROVAL OF MINUTES:
Moved by Mr. McPherson, supported by Mr. Palmer to approve the minutes of the meeting
of July 12, 2000, with the following corrections:
Page 3 —1, under Payments, delete the word "Interdepartmental' in the second line of the
motion.
Page 3 — 4, under Budget Work Session, second paragraph, first line: change "10.7%" to
read "6.2%".
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. VanderVeen to approve the minutes of the special meeting
of July 20, 2000, as written.
Motion withdrawn until the minutes can be presented with the easement document approved on that date.
3-1
(Commission Meeting, August 2, 2000)
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
PAYMENTS:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the payment of the Voucher
Report Period for June, (FM 9, FY2000), and the CIP (407 and 408) Voucher Report
Period for June (FM 9, FY2000).
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The combined Statement of Operations for the month ending June 30, 2000 was accepted as filed.
Administrator — Administration Frank Trionfi noted the efforts staff is taking to reduce the projected revenue
shortage resulting from the poor weather we've experienced this season.
CAPITAL IMPROVEMENT PROJECTS BUDGET:
The Capital Improvement Projects Budget update as of June 30, 2000 was accepted as filed.
:m
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the bid for the purchase of three
John Deere walk behind greens mowers to the low bidder, Weingartz, in the amount of
$3,643 each, for a total purchase amount of $10,929.
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. McPherson to award the contract for the rebuilding
of the practice green and #1 tee at Glen Oaks to Golf Course Construction in the amount of
$56,535, plus a ten percent contingency of $5,653, for a total budgeted amount of $62,188.
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
MILLAGE INFORMATION UPDATE:
3-2
(Commission Meeting, August 2, 2000)
Public Communications Officer Jan Pung updated the Parks Commission on the recent efforts in the public
information program for the August 8 millage renewal proposal, including endorsements received from local
newspapers and municipalities.
ORION OAKS MASTER PLAN REVISION:
Chief of Design and Development Joe Figa noted there were four proposals received for the Orion Oaks
master plan revision. He reviewed the selection and interview process, including the criteria used by the
review committee. Based on the proposals, cost, and interviews of the top two firms, staff recommended the
Commission award the contract to McKenna Associates, Inc./Ludwig and Associates, Ltd. in the amount of
$22,900, plus $750 for a community design workshop, for a total contract amount of $23,650. Mr. Figa also
noted that the two firms as recommended will be working in cooperation with each other on this project.
Moved by Mr. VanderVeen, supported by Mr. Vogt to award the contract for the revision of
the Orion Oaks master plan to McKenna Associates, Inc./Ludwig and Associates, Ltd. in the
amount of $22,900, plus $750 for a community design workshop, for a total contract amount
of $23,650, based on staffs recommendation of the best qualified firm for this project.
After discussion, Mr. Vogt withdrew his support.
Moved by Mr. VanderVeen, supported by Mr. R. Kuhn to award the contract for the revision
of the Orion Oaks master plan to McKenna Associates, Inc./Ludwig and Associates, Ltd. in
the amount of $22,900, plus $750 for a community design workshop, for a total contract
amount of $23,650, based on staffs recommendation of the best qualified firm for this
project.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen (7)
NAYS: Vogt (1)
A sufficient majority having voted, the motion carried.
LYON OAKS CONSULTANT CONTRACT:
Chief of Design and Development Joe Figa reviewed the information previously discussed during the July 12
budget work session and provided in the agenda describing the Lyon Oaks development project. He explained
the expanded scope and services provided by the consultants, which resulted in the requested additional fees.
Staff requested Commission approval of the additional amount of $149,737 to Beckett Raeder Inc. for the
consultant fees for the Lyon Oaks park development project.
Moved by Mr. Palmer, supported by Mr. Vogt to approve the expenditure of $149,737 to
Beckett Raeder Inc. for consulting services for the expanded scope and additional services
requested by the Commission and staff for the Lyon Oaks park development project beyond
the original contractual agreement.
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
3-3
(Commission Meeting, August 2, 2000)
EXECUTIVE SESSION:
Moved by Mr. R. Kuhn, supported by Mr. Korzon to adjourn to an executive session to
discuss a proposed property acquisition.
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:37 a.m.
The meeting was reconvened at 10:45 a.m.
PROPERTY ACQUISITION:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to authorize staff to continue negotiations
as discussed in the Executive Session.
AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Red Oaks Golf Course: July of 2002 is the projected date for the Red Oaks Golf Course to be re-
opened after the drain expansion project is completed. Low bidder for the reconstruction is Rick Mann
Construction, at a price of $1,725,500. Plan has been completed at a cost to the Oakland County
Drain; construction supervision fees will also be paid by them.
Parks will pay for the clubhouse design and reconstruction; however, the Drain Commission will be
responsible for the architectural fees.
---Staff is still working on a recommendation for the Lyon Oaks golf course name; Mr. Richard
requested Commission input on any names they would like considered.
---Township of Orion notified staff that, during a recent board meeting, they rescinded an earlier
resolution supporting a possible golf course at Orion Oaks. In response to public interest, they have
scheduled a public hearing in September to discuss this issue.
The next regular Commission meeting will be 9:00 a.m. on Wednesday, September 6, 2000.
The meeting was adjourned at 10:52 a.m.
��. c %"L) CPS
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 20, 2000
Vice Chairman Richard Skarritt called the special meeting to order at 8:40 a.m. in the legislative study of the
Oakland County Board of Commissioners Offices. This special meeting was posted in advance at 3:00 p.m.
on Tuesday, July 18, 2000.
COMMISSION MEMBERS PRESENT:
Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., George Kuhn, Thomas Law, Ruel E.
McPherson, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Chairman Pecky D. Lewis, Jr., Fred Korzon, Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Joe Colaianne, Assistant Corporation Counsel
There were no questions asked by, nor comments received from, the public.
EASEMENT — RED OAKS WATERPARK:
Moved by Mr. VanderVeen, supported by Mr. G. Kuhn to remove from table the motion for
the adoption of the resolution for the easement at the Red Oaks Waterpark.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, McPherson, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
A sufficient number having voted, the motion carried.
Assistant Corporation Counsel Joe Colaianne reviewed the changes made in response to the Commissioners'
suggestions made at the June 21 meeting. They include: adding Attachment A, which details the expectations
of the landscaping restoration; deleting the second sentence after the easement descriptions on page 2 of
the right-of-way, which stated, "All trees in the permanent easement can be removed and not replaced."; and
adding the phrase, "...upon said premises in accordance with Attachment A" at the end of the second to the
last paragraph on page 2 of the right-of-way. These changes resulted in three deletions in the resolution that
referenced Exhibit B.
Discussion followed, with the following additional changes requested: delete the word "substantially" in the
second to the last paragraph on page 2 of the right-of-way; delete the word "approximately" in the first
paragraph of Attachment A; and change the last "whereas" of the resolution by deleting the words "attached
hereto" and adding "as per Attachment A dated July 20, 2000."
Moved by Mr. Palmer, supported by Mr. McPherson to approve the following resolution for
the easement at the Red Oaks Waterpark,,with the amendments as indicated from the
discussion:
3a-1
(Commission Meeting, July 20, 2000)
WHEREAS, the proposed George W. Kuhn Drain Expansion Project in Madison
Heights will disrupt the nine -hole golf course and a portion of the Red Oaks Waterpark, plus
dismantle the Red Oaks Golf Dome and Sports Village operation; and
WHEREAS, a portion of the Red Oaks Waterpark lies in the public easement for the
Red Run Intercounty Drain, which, if utilized, would have substantial impact on the
waterpark; and
WHEREAS, to avoid substantial impact on the Red Oaks Waterpark, the George W.
Kuhn Drainage District requires a right of way and permanent easement; and
WHEREAS, pursuant to Miscellaneous Resolution #00159, Oakland County Board
of Commissioners authorized the Oakland County Parks and Recreation Commission, on
behalf of the County, to execute a temporary and permanent easement to the George W.
Kuhn Drainage District in substantially the form as per Attachment A dated July 20, 2000.
NOW THEREFORE BE IT RESOLVED, the Oakland County Parks and Recreation
Commission hereby grants a temporary and permanent easement to the George W. Kuhn
Drainage District.
Moved by Mr. McPherson, supported by Mr. Law to allow Commissioner G. Kuhn to abstain
on the vote due to a perceived conflict.
VOTE ON ABSTENTION MOTION:
AYES: G. Kuhn, R. Kuhn, Law, McPherson, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
ROLL CALL VOTE ON EASEMENT RESOLUTION:
AYES: R. Kuhn, Law, McPherson, Palmer, Skarritt, VanderVeen (6)
NAYS: (0)
ABSTAIN: G. Kuhn (1)
A sufficient majority having voted, the motion carried.
The next Commission meeting will be Wednesday, August 2, at 9:00 a.m.
The meeting was adjourned at 9:02 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3a-2
2000 ORION OAFS
FREE WOODCHIPS DAYS REPORT
CAPACITY
4/29
5/6
5/13
5/20
5/27
6/24
7/29
8/30
9/30
10/28
TOTAL CU YDS
#
TOTAL VEHICLES
VEHICLES
CU YD
32.
22.
16.
13.
30.
14.
16.
17.
5.50
15.50
181.
# CARAVAN
64
44
32
27
61
28
32
34
11
31
364
2 CU YD
42.
12.
16.
28.
18.
22.
16.
6.
102.
8.
270.
# CARAVAN
21
6
8
14
9
11
8
3
51
4
135
w TRAILER
2 CU YD
180.
98.
118.
74.
148.
134.
124.
90.
142.
118.
1,226.
9 PICKUPS
90
49
59
37
74
67
62
45
71
59
613
4 CU YD
24.
8.
8.
8.
16.
24.
32.
16.
12.
16.
164.
# PICKUPS
6
2
2
2
4
6
8
4
3
4
41
W 'PRAILEIZ
5 CU YD
0
10.
10.
0
0
0
0
0
0
0
20.
4 DUMP
0
2
2
0
0
0
0
0
0
0
4
TRUCKS
'VITALS
278.
150.
168.
123.
212.
194.
188.
129.
261.50
157.50
1,861.
1'D
#
181
103
103
80
148
112
110
86
136
98
1,157
VEHICLES
GRAND TOTALS
WOODCHIPS 1,861.
# VEHICLES 1 157
10-10
NATURAL RESOURCES
COMMISSION
KEITH J. CHARTERS, Chair
JERRY C. BARTNIK
NANCY A. DOUGLAS
L. THORNTON EDWARDS, JR.
'AUL EISELE
dOB GARNER
WILLIAM U. PARFET
STATE OF MICHIGAN
REPLY TO:
JOHN ENGLER, Governor JACKSON FIELD OFFICE
STTE OFFICE
DEPARTMENT OF NATURAL RESOURCES 301ELOUSGLCKLDING HWY
STEVENS T MASON BUILDING, PO BOX 3GO28, LANSING MI 48909-7528 JACKSON MI 49201-1556
WEBSITE: www.dnr.state.rN.us
K. L. COOL, Director
November 27, 2000
Mr. Dan Stencil, Administrator -Operations
Oakland County Parks
2800 Watkins Lake Road
Waterford, MI 48328-1917
Dear Dan,
Congratulations!! Your proposal has been selected as a recipient of free fishing tackle under the
Promotional Fishing Tackle Kit Program. A compliment of 25 Zebco 2020 closed face spincasting reels
and matching rods will be shipped to you in a few weeks to avoid the Christmas rush. Other terminal
tackle and instructional information will be shipped separately from my office also in late December.
When you receive the rods and reels, please complete the enclosed Property Receipt Form and return it to
me at the above address. The purpose of the property receipt is to assure central staff that I have been
distributing the tackle responsibly and not selling it on the black market.
Your proposal to use the tackle for continuing fishing initiatives within the Oakland County park system
has merit. I particularly liked your idea of creating a "Fishing in the Parks" program to make the tackle
available for community service groups to bring disadvantaged youth to Independence Oaks for a fishing
experience. I will plan to meet with your Seasonal Specialist- Fishing (Nick Smith) prior to the season to
see if I can be of any assistance to him. Your continuing working relationship with the Oakland County
Sportfishing Association will be beneficial to both organizations. They can provide "mentors" to assist
the kids. As you are well aware, fishing offers people a lifelong hobby and a viable alternative to less
healthy pursuits. Fishing also often acts as an "entry level' activity that leads an individual to participate
in a wide range of outdoor recreational pursuits.
Dan, I have enjoyed working with you and your staff on the Tackle Loaner Program, and I look forward
to continuing cooperative ventures with Oakland County Parks in the future. Your interest and
enthusiasm in continuing and expanding fishing programs in the parks is appreciated. I hope you and
your staff and their families enjoy a happy and healthy holiday season.
Sincerely,
Kenneth E. Dodge
Urban Fisheries Biologist
517-780-7902
cc: Todd Grischke, Recreational Fisheries Program Specialist
Gary Towns, Lake Erie Management Unit Supervisor
R 1026E (Rev. 08106/1999) 10-1 1
DNN
P.f.-- nMP AriminiOrntivp Prrv-w l ira na np-nR
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
FINANCIAL SERVICES DIVISION
PROPERTY RECEIPT
TRANSACTION TYPE:
❑ Assignment ❑ Loan ransfer
ASSIGNMENT/ LOAN DATES
From:. Te:
DATE RETURNED
SERIAL NO.
NAME OF ARTICLE AND COMPLETE DESCRIPTION
QUANTITY
UNIT
UNIT COST
REMARKS
SUPERVISOR OF PROPERTY
RECEIVER OF PROPERTY
UNIT _
Lf ev
t
DIVISION/OFFICE •,
D I /
FICE
SIGNATUR
DATE
SIGN E
DATE
OTE. Department e loyees are r ponsible for all state-owned prop rty in their possession
and must be able o produce the property or show properly receip d documents.
CUT HERE
R 1715-1 E (Rev. 06/03/1998)
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10-12